2002-24990 Reso
RESOLUTION NO.
2002-24990
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING SUBSTANTIVE AMENDMENTS TO THE
ONE YEAR ACTION PLANS FOR FEDERAL FUNDS FISCAL YEARS 1999/2000
AND 2001/2002 BY REPROGRAMMING: $19,672 FISCAL YEAR 1999/2000
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS; $18,000 FISCAL
YEAR 2000/01 ADMINISTRATIVE CDBG FUNDS; $5,000 FISCAL YEAR
2001/2002 CDBG FUNDS; AND $7,925 EMERGENCY SHELTER GRANTS (ESG)
FUNDS FOR A TOTAL AMOUNT OF $50,597; THESE FUNDS TO BE USED TO
INCREASE THE AMOUNT AVAILABLE UNDER THE CITY'S CURRENT
CONTRACT WITH THE SALVATION ARMY, A GEORGIA CORPORATION FOR
THE PROVISION OF EMERGENCY SHELTER BEDS; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SECOND
AMENDMENT TO THE AGREEMENT BETWEEN THE CITY AND THE
SALVATION ARMY, A GEORGIA CORPORATION REALLOCATING AND
AUTHORIZING USE OF SAID FUNDS FOR THE PROVISION OF EMERGENCY
SHELTER BEDS.
WHEREAS, in accordance with the direction from the City Commission to continue to
address the needs of homeless individuals and families within the City of Miami Beach, the City, on
December 1999 contracted to provide emergency shelter beds with the Salvation Army, a Georgia
Corporation, for the City's homeless population; and
WHEREAS, on September 20,2001 the City Commission amended the agreement with the
Salvation Army, a Georgia Corporation, to provide emergency shelter beds to the City of Miami
Beach homeless population for an additional amount of $115,000 and extended the expiration date
to September 30, 2002; and
WHEREAS, Neighborhood Services Department has found that through the increased
efforts of the Office of Homeless Coordination the City has consistently exceeded the number of
contracted beds at the Salvation Army on a daily basis; and
WHEREAS, this level of usage depleted the $115,000 of funding earlier than anticipated and
indicated a strong need to continue serving this segment of the population; and
WHEREAS, In order to continue our successes with the homeless program, the City
continued to serve the homeless population with the provision of emergency shelter beds at the
Salvation Army and have identified funding to address the unanticipated use of contract beds, which
resulted in 56 new placements and anywhere from 17 to 31 individuals carried over on a month-to-
month basis from June through September; and
WHEREAS, funds to address the Salvation Army bed costs have been identified in several
areas; and
WHEREAS, in December 19, 2001, the Office of Homeless Coordination was awarded and
appropriated 2001/2002 CDBG funds of $5,000 and ESG funds of $9,800 for homeless prevention
activities. Of said funds, $5,000 and $7,925, from CDBG and ESG respectively, remain unspent
and will be reallocated to the Salvation Army for emergency shelter beds; and
WHEREAS, Neighborhood Services Department Community Development and Housing
Division identified an additional $18,000 from Fiscal Year 2000/01 CDBG administrative funds; and
WHEREAS, on July 7, 1999, the Police Department was awarded $30,000 in CDBG funds
for a Homeless Assistance Pilot Program, for, among other things, hiring of a Homeless
Coordinator. Delays in the hiring for the position resulted in a total of $19,672 remaining available
from this award; and
WHEREAS, the Administration recommends the reallocation of the aforementioned funds to
the contract with the Salvation Army. This reallocation of $50,597 from CDBG and ESG funds will
cover an outstanding balance and should ensure that a number of beds would still be available at
the Salvation Army for Miami Beach homeless through the remainder of the contract, which expires
September 30, 2002; and
WHEREAS, the One-Year Action Plan for Federal Funds for Fiscal Years 1999/2000 and
2001/2002 must be amended to include these changes; and
WHEREAS, in accordance with HUD regulations and the City's Citizen Participation Plan
conceming substantive amendments, the Administration will advertise a 30-day citizen comment
period from September 26, 2002 to October 26, 2002; and
WHEREAS, Barring any negative comments, the Administration recommends approval of
the proposed substantive amendments; and
WHEREAS, Upon Commission approval, the amended plan will be re-submitted to HUD.
Also upon Commission approval, the City Manager will execute a second amendment to the
Agreement with The Salvation Army, A Georgia Corporation to include the funding as described
above.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, approving substantive amendments to the one year action
plan for federal funds fiscal year 2001/2002 by reprogramming: $19,672 fiscal year 1999/2000
Community Development Block Grant (CDBG) funds; $18,000 fiscal year 2000/01 administrative
CDBG funds; $5,000 fiscal year 2001/2002 CDBG funds; and $7,925 Emergency Shelter Grants
(ESG) funds for a total amount of $50,597; these funds to be used to increase the amount available
under the city's current contract with the Salvation Army, a Georgia Corporation for the provision of
emergency shelter beds; and further authorizing the Mayor and City Clerk to execute a second
amendment to the agreement between the City and the Salvation Army, a Georgia Corporation
reallocating and authorizing use of said funds for the provision of em ncy shelter beds.
PASSED AND ADOPTED THIS 25s1 day of September, 2
~
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ITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
.IJ J LI1IL 1/ , ,_ J- 5~ 02---
~ Date-
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
to
Condensed Title:
A Resolution of the City of Miami Beach, Florida, approving substantive amendments to the One Year
Action Plans for Federal Funds Fiscal Years 1999/2000 and 2001/2002 by Reprogramming: $19,672
Fiscal Year 1999/2000 Community Development Block Grant (CDBG) Funds; $18,000 Fiscal Year
2000/01 Administrative CDBG Funds; $5,000 Fiscal Year 2001/2002 CDBG Funds; and $7,925
Emergency Shelter Grants (ESG) Funds for a total amount of $50,597; these funds to be used to
increase the amount available under the City's current contract with the Salvation Army for the
provision of emergency shelter beds; and further authorizing the Mayor and City Clerk to execute a
second amendment to the agreement between the City and the Salvation Army reallocating and
authorizina use of said funds for the provision of emerQency shelter beds.
Issue:
Shall the City of Miami Beach approve and authorize the City Manager to execute a substantive
amendment to the One Year Action Plan for Federal Funds and execute a second amendment to the
a reement between the Ci of Miami Beach and the Salvation Arm for emer enc shelter beds.
Item Summary/Recommendation:
The City contracts with the Salvation Army for the provision of the emergency shelter beds for the Miami
Beach homeless population. Neighborhood Services Department has found that the efforts of the Office of
Homeless Coordination consistently exceeded the number of contracted beds at the Salvation Army on a
daily basis. As the Commission is aware, bed availability is a key to successfully addressing
homelessness in the community. The continuation of the Salvation Army contract is a critical element in
our overall program. Therefore, additional funding is required to be allocated from existing CDBG and ESG
funds.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $19,672.00 131.5531.000345
2 $5,000.00 132.5532.000345
~
ESG 3 $7,925.00 137.5190.000345
4 $18,000.00 131.1931.000312
Finance Dept. Total $50,597.00
CI Clerk's OffIce Le Islative Trackin :
Vivian P. Guzman, Neighborhood Services Department Director
SI n-Qffs:
Department Director
ager
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AGENDA ITEM C 7 L
DATE 9-JS"-CJ~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.tlus
COMMISSION MEMORANDUM NO.
FROM:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez .4
City Manager ~ L-
DATE: September 25, 2002
TO:
-
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY MMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING SUBSTANTI AMENDMENTS TO THE ONE YEAR
ACTION PLANS FOR FEDERAL FUNDS FISCAL YEARS 1999/2000 AND 2001/2002
BY REPROGRAMMING: $19,672 FISCAL YEAR 1999/2000 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS; $18,000 FISCAL YEAR 2000/01
ADMINISTRATIVE CDBG FUNDS; $5,000 FISCAL YEAR 2001/2002 CDBG FUNDS;
AND $7,925 EMERGENCY SHELTER GRANTS (ESG) FUNDS FOR A TOTAL
AMOUNT OF $50,597; THESE FUNDS TO BE USED TO INCREASE THE AMOUNT
AVAILABLE UNDER THE CITY'S CURRENT CONTRACT WITH THE SALVATION
ARMY, A GEORGIA CORPORATION FOR THE PROVISION OF EMERGENCY
SHELTER BEDS; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY
AND THE SALVATION ARMY, A GEORGIA CORPORATION REALLOCATING AND
AUTHORIZING USE OF SAID FUNDS FOR THE PROVISION OF EMERGENCY
SHELTER BEDS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
In accordance with the direction from the City Commission to continue to address the needs of
homeless individuals and families within the City of Miami Beach, the City, on December 1999
contracted to provide emergency shelter beds with the Salvation Army, a Georgia Corporation, for
the City's homeless population. On September 20, 2001 the City Commission amended the
agreement with the Salvation Army, a Georgia Corporation, to provide emergency shelter beds to
the City of Miami Beach homeless population for an additional amount of $115,000 and extended
the expiration date to September 30, 2002. A Homeless Coordinator was hired and the Office of
Homeless Coordination was established in September 2001. In the first year of full staffing and
operation of the Office of Homeless Coordination the City has made considerable progress in
serving the homeless community resulting in the first significant decline in approximately two years
for Miami Beach. As of the April 17, 2002 homeless count the homeless population decreased from
279 to 255 homeless individuals.
Neighborhood Services Department has found that through the increased efforts of the Office of
Homeless Coordination the City has consistently exceeded the number of contracted beds at the
Salvation Army on a daily basis. This level of usage depleted the $115,000 of funding earlier than
anticipated and indicated a strong need to continue serving this segment of the population. In order
to continue our successes with the homeless program, the City continued to serve the homeless
population with the provision of emergency shelter beds at the Salvation Army and have identified
funding to address the unanticipated use of contract beds. These placements have resulted in 56
,c-,Q4JJ
Commission Memorandum
September 25, 2002
Page 2
new placements and anywhere from 17 to 31 individuals carried over on a month-to-month basis
from June through September.
Funds to address the Salvation Army bed costs have been identified in several areas. In December
19, 2001, the Office of Homeless Coordination was awarded and appropriated 2001/2002 CDBG
funds of $5,000 and ESG funds of $9,800 for homeless prevention activities. Of said funds, $5,000
and $7,925, from CDBG and ESG respectively, remain unspent and will be reallocated to the
Salvation Army for emergency shelter beds. In addition, Neighborhood Services Department
Community Development and Housing Division identified an additional $18,000 from Fiscal Year
2000/01 CDBG administrative funds. Furthermore, on July 7, 1999, the Police Department was
awarded $30,000 in CDBG funds for a Homeless Assistance Pilot Program, for, among other things,
hiring of a Homeless Coordinator. Delays in the hiring for the position resulted in a total of $19,672
remaining available from this award. In its activities to date, the Office has been able to leverage
other resources for homeless prevention, and has identified that a more pressing need exists for the
provision of emergency shelter beds. The Administration recommends the reallocation of the
aforementioned funds to the contract with the Salvation Army. This reallocation of $50,597 from
CDBG and ESG funds will cover an outstanding balance and will ensure that a number of beds
would still be available at the Salvation Army for Miami Beach homeless through the remainder of
the contract, which expires September 30,2002.
The One-Year Action Plan for Federal Funds for Fiscal Years 1999/2000 and 2001/2002 must be
amended to include these changes. In accordance with HUD regulations and the City's Citizen
Participation Plan concerning substantive amendments, the Administration will advertise a 30-day
citizen comment period from September 26, 2002 to October 26, 2002. Reallocating the funds as
proposed allows for these funds to be utilized.
Barring any negative comments, the Administration recommends approval of the proposed
substantive amendments. Upon Commission approval, the amended plan will be re-submitted to
HUD. Also upon Commission approval, the City Manager will execute a second amendment to the
Agreement with The Salvation Army, A Georgia Corporation to include the funding as described
above.
JMG/RC~JRlmas
F:lNElG\DewIopmen\\LYSSETTEIACTPlANI2001-2OO2ICom_endmenl_ Army.doc