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433-2002 RDA Reso RESOLUTION NO. 433-2002 A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE BOARD OF THE MIAMI BEACH REDEVELOPMENT AGENCY APPROVING AND AUTHORIZING THE CHAIRMAN AND SECRETARY TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH THE FIRM WOLFBERG ALVAREZ TO PROVIDE ARCHITECTURAL AND ENGINEERING SERVICES REQUIRED TO COMPLETE PHASE II OF THE SOUTH POINTE RIGHT OF WAY IMPROVEMENT PROJECT FOR AN AMOUNT NOT TO EXCEED $469,634, COMPRISED OF $80,040 FOR PLANNING SERVICES, $264,668 FOR DESIGN SERVICES, $8,378 FOR BIDDING AND AWARD SERVICES, $60,048 FOR CONSTRUCTION ADMINISTRATION SERVICES, AND $56,500 FOR REIMBURSEABLE COSTS, AND APPROPRIATING SAID FUNDING FROM SOUTH POINTE RDA TIF FUNDS. WHEREAS, the South Pointe Neighborhood Right of Way Improvement Project is an approximately $28 million project to undertake comprehensive streetscape and infrastructure improvements in the area of Miami Beach south of Fifth Street based on the South Pointe Master Plan completed by Kimley-Horn and Associates which incorporated design guidelines and principles outlined in an earlier comprehensive streetscape and urban design study prepared by Duany Plater-Zyberk & Co.; and WHEREAS, the Master Plan, which was endorsed by the South Pointe Advisory Board and the City Commission in May, 1999, called for improvements to be undertaken in five phases; and WHEREAS, construction of Phase I improvements is currently scheduled for completion in October 2002, and, in accordance with the recommended improvements schedule presented in the Master Plan, Phase II improvements are now being initiated; and WHEREAS, on September 5, 2001, the City Commission and Miami Beach Redevelopment Agency adopted, respectively, Resolutions # 2001-24569 and #393- 2001 authorizing the issuance of Request for Qualifications Number 57-00101 for professional planning, urban design, landscape architecture, and engineering services for the planning, design, bid award, and construction administration services necessary to implement Phase II of the South Pointe Streetscape Master Plan; and WHEREAS, a selection committee was appointed to rank the firms which responded to the RFQ and on March 20, 2002, the City Commission authorized the Administration to enter into negotiation with top-ranked respondent Wolfberg Alvarez; and WHEREAS, The City utilized the services of engineering management consultant Pappas and Associates to negotiate an agreement with Wolfberg Alvarez who submitted an initial fee proposal of $660,900; and WHEREAS, Pappas and Associates negotiated a final not to exceed fee of $469,634 which is approximately 8.5% of the estimated construction budget of $5.5 million and a savings of $191,266, or 29%, from the originally proposed fee; and WHEREAS, The total proposed fee of $469,634 includes $80,040 for planning services, $264,668 for design services, $8,378 for bidding and award services, $60,048 for construction administration services, and $56,500 for reimbursable costs; and WHEREAS, Funding in the amount of $469,634 is available from South Pointe RDA TIF funds for this purpose; NOW, THEREFORE BE IT DULY RESOLVED BY THE CHAIRMAN AND MEMBERS OF THE BOARD OF THE MIAMI BEACH REDEVELOPMENT AGENCY, that the Chairman and Secretary be authorized to execute a professional services agreement with the firm Wolfberg Alvarez to provide architectural and engineering services required to complete Phase II of the South Pointe Right of Way Improvement Project for an amount not to exceed $469,634, comprised of $80,040 for planning services, $264,668 for design services, $8,378 for bidding and award services, $60,048 for construction administration services, and $56,500 for reimbursable costs, and appropriating said amount of funding from South Pointe RDA TIF funds. September ,2002. PASSED and ADOPTED this 25th day of ATTEST: ~tP~ SECRETARY T:\AGENDA\2002\SEP2502\REGULAR\wolfalvarezawardRDAreso.doc APPROVED AS TO FORM & lANGUAGE & FOR EXECUTION q~-6"" J CITY OF MIAMI BEACH REDEVELOPMENT AGENCY ITEM SUMMARY ~ Condensed Title: A Resolution approving the execution of a Professional Services Agreement with the firm Wolfberg Alvarez to provide Architectural and Engineering Services required to complete Phase II of the South Pointe Right of Way Improvement Project for an amount not to exceed $469,634 and appropriating said funding from South Pointe RDA TIF Funds. Issue: Should the City enter into a Professional Services Agreement with the firm Wolfberg Alvarez to provide Planning, Design, Bidding/Award, and Construction Administration Services required to complete the South Pointe Phase II Right of Way Improvement Project for an amount not to exceed $469,634 with funding provided throuQh the South Pointe RDA TIF funds? Item Summa IRecommendation: The South Pointe Neighborhood Right of Way Improvement Project is an approximately $28 million street and infrastructure improvement project based on a Master Plan prepared by Urban Resource Group which was endorsed by the South Pointe Advisory Board in May 1999. In accordance with the recommended schedule presented in the Master Plan, Phase II improvements are now being initiated. The design scope includes: roadway, drainage, landscaping, streetscape, irrigation, water and sewer, electrical, and street lighting improvements with estimated construction funding of $5.5 million. On March 20th, the City Commission authorized the Administration to enter into negotiation with top ranked AlE RFQ respondent Wolfberg Alvarez. The City utilized the services of engineering management consultant Pappas and Associates to negotiate a fee for the agreement. Pappas and Associates' official recommendation was to enter into an agreement with W olfberg Alvarez for provision of the required services for a not-ta-exceed fee of $469,634 which is within the acceptable percentage range of AlE fees for projects in the citywide right of way improvement program. The Administration recommends the approval of the agreement and the a ro riation of fundin in the amount of $469,634 from the South Pointe RDA TIF fund for this ur ose. Advisory Board Recommendation: IN/A Financial Information: Source of Amount Account Approved Funds: 1 $469,634 South Pointe RDA D 2 3 4 Finance Dept. Totell City Clerk's Office Legislative Tracking: I Donald P. Shockey Si ent Director Assistant City Manager Z- L3102\CONSENnwolfalvareza um.doc AGENDA ITEM 3C- DATE r-JS.-o~ CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.ci.miami-beach.fl.us To: From: Subject: MIAMI BEACH REDEVELOPMENT AGENCY MEMORANDUM Chairman David Dermer and Date: September 25, 2002 Members of the Board Jorge M. Gonzalez \. A..../ Executive Director 0 Y"" D A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE BAORD OF THE MIAMI BEACH REDEVELOPMENT AGENCY AUTHORIZING AND APPROVING THE CHAIRMAN AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH THE FIRM WOLFBERG ALVAREZ TO PROVIDE ARCHITECTURAL AND ENGINEERING SERVICES REQUIRED TO COMPLETE PHASE II OF THE SOUTH POINTE RIGHT OF WAY IMPROVEMENT PROJECT FOR AN AMOUNT NOT TO EXCEED $469,634, COMPRISED OF $80,040 FOR PLANNING SERVICES, $264,668 FOR DESIGN SERVICES, $8,378 FOR BIDDING AND AWARD SERVICES, $60,048 FOR CONSTRUCTION ADMINSTRATION SERVICES, AND $56,500 FOR REIMBURSEABLE COSTS, AND APPROPRIATING SAID FUNDING FROM SOUTH POINTE RDA TIF FUNDS. ADMINISTRATION RECOMMENDATION: Adopt the Resolution. FUNDING Funds for this project are available as follows: ANALYSIS: Source South Pointe RDA In September 2001, the City Commission and Miami Beach Redevelopment Agency adopted, respectively, Resolutions # 2001-24569 and #393-2001 authorizing the issuance of Request for Qualifications Number 57-00101 for professional planning, urban design, landscape architecture, and engineering services for the planning, design, bid award, and construction administration services necessary to implement Phase II of the South Pointe Streetscape Master Plan which includes the following portions of the South Pointe Redevelopment Area: . Lenox Avenue between Fifth Street and Fourth Street. . Michigan, Jefferson and Meridian Avenues between Fifth Street and Second Street, Redevelopment Agency Memorandum South Pointe Streetscape Phase II September 25, 2002 Page 2 of 5 excluding their corresponding Third Street intersections. . Euclid Avenue between Fifth Street and Third Street, excluding the Third Street intersection. . Fourth Street between Alton Road and Washington Avenue. . The north side of Second Street between Alton Road and Washington Avenue. A map of the project area is included as Exhibit A to the Scope of Services, attached hereto as Attachment A. A selection committee was appointed to rank the firms which responded to the RFQ and on March 20th, 2002, the City Commission authorized the Administration to enter into negotiation with top-ranked respondent Wolfberg Alvarez. The City utilized the services of engineering management consultant Pappas and Associates to negotiate an agreement with Wolfberg Alvarez who submitted an initial fee proposal of $660,900. Pappas and Associates negotiated a final not to exceed fee of $469,634 which is approximately 8.5% of the estimated construction budget of $5.5 million and a savings of $191,266, or 29%, from the originally proposed fee. The fees per Task are provided in the below table. Pappas and Associates' official recommendation is attached (Attachment B). SERVICE ORIGINAL FINAL COMPONENT SUBMISSION NEGOTIATED FEE Task 1 - Planning $127,004 $80,040 Task 2 - Design $292,458 $264,668 Task 3 - Bidding and Award $14,936 $8,378 Task 4 - Construction $124,002 $60,048 Administration Services Task 5 - Additional Services NA NA Task 6 - Reimburseables $102,500 $56,500 TOTAL $660,900 $469,634 BACKGROUND: The South Pointe Neighborhood Right of Way Improvement Project is an approximately $28 million project to undertake comprehensive streetscape and infrastructure improvements in the area of Miami Beach south of Fifth Street. The Project is based on the South Pointe Master Plan completed by Kimley-Horn and Associates which incorporated design guidelines and principles outlined in an earlier comprehensive streetscape and urban design study prepared by Duany Plater-Zyberk & Co. The Master Plan, which was endorsed by the South Pointe Advisory Board and the City Commission in May 1999, called for improvements to be undertaken in five phases. Redevelopment Agency Memorandum South Pointe Streetscape Phase II September 25, 2002 Page 3 of 5 Kimley Horn and Associates went on to prepare the construction documents for Phase I of the Project which included drainage and water and sewer improvements along with comprehensive streetscape improvements including new lighting, street trees, landscaping and irrigation, decorative paver crosswalks and street furniture. Phase I covered Washington Avenue from Fifth Street to South Pointe and 3rd Streetfrom Michigan Avenue to Ocean Drive. Also included in this Phase was a new entrance to South Pointe Park, an interactive fountain at the southern terminus of Washington Avenue, and a plaza at the intersection of Third Street and Washington Avenue. Construction of Phase I improvements is currently scheduled for completion in October 2002. In accordance with the recommended improvements schedule presented in the Master Plan, Phase II improvements are now being initiated. The design scope includes roadway, drainage, landscaping, streetscape, irrigation, water and sewer, electrical, and street lighting improvements with estimated construction funding of $5.5 million. The original contract with Kimley Horn and Associates for production of the South Pointe Master Plan allowed for subsequent contract Amendments to complete construction design for additional Phases. The City chose not to follow this process for Phase II design but to instead issue a new RFQ. Upon completion of Phase II of the Project, three additional Phases are scheduled for implementation. They will all consist of comprehensive drainage, water and sewer, and streetscape improvements and will include the following areas: Phase 111- 4th Street east of Washington Avenue, 2nd Street, 1 st Street, Jefferson Avenue south of 1 st Street, Commerce Street, South Pointe Court, and Commerce Court; Phase IV - Collins Avenue and Ocean Drive, and Collins Court and Ocean Court south of Fifth Street; and Phase V - Alton Road south of 5th Street and South Pointe Drive. Upon completion of all five Phases, every street and all drainage and water and sewer systems south of Fifth Street will have been rebuilt. SCOPE OF SERVICES: The proposed Agreement with Wolfberg Alvarez includes a detailed Scope of Services based on the following general Tasks. Plannina Phase: The purpose of this Task is to establish a consensus design concept that meets the needs of the community and stays within established schedule and cost parameters. Two Community Design Workshops will be held to encourage input from affected residents and verify and validate previously developed concepts and priorities. Based on the results of the Community Design Workshops, a draft Basis of Design Report (BODR) will be developed for review by all relevant City staff and City Boards and Committees. A final Basis of Design Report summarizing the accepted design concept, budget level cost estimate and implementation schedule will then be prepared and submitted to the City Commission for approval. Upon adoption of the BODR by the City Commission, the construction design phase of the Project will proceed. Redevelopment Agency Memorandum South Pointe Streetscape Phase II September 25, 2002 Page 4 of 5 Desian Phase: The purpose ofthis Task is to prepare contract documents for the Project. Included in this Task is the requirement that the Consultant perform a variety of forensic tasks to verify, to the extent practicable, existing conditions and the accuracy of base maps to be used for development of the contract drawings. Detailed quality requirements for the preparation of drawings, specifications and front-end documents are specified in the Agreement. In addition, requirements with regard to constructability and value engineering reviews are also specified to occur during this Task. As a part of its design services, the Consultant is also required to prepare opinions of total probable cost and conduct reviews of its contract documents with jurisdictional permitting agencies prior to finalization. Biddina and Award: The purpose of this Task is to assist the City in the bidding and award of the construction contract. The Program Manager shall transmit contract documents prepared by the Consultant to the City's Risk Management and Procurement Departments for verification of appropriate insurance and bonding capacity requirements for each Project prior to bid. The Consultant shall assist the Program Manager in this process by providing three copies of Construction Contract Documents, participating in meetings, submissions, resubmissions and discussions with these departments. Consultant shall respond to City comments within ten calendar days of receipt of comments unless a different time schedule is agreed to by Program Manager. Construction Administration Services: The purpose of this Task is to perform office administration activities related to the construction of the Project. These tasks shall be performed during the duration of all construction projects and include: submittal reviews, responses to requests for information, change order review and miscellaneous meeting attendance. The Program Managerwill provide full time field observation staff to augment the Consultant's construction administration effort. Additional Services: No additional services are envisioned at this time. However, if such services are required during the performance of the Work, they shall be requested by the City and negotiated in accordance with contract requirements. Note that a separate Notice to Proceed is required prior to performance of any Work not expressly required by this scope of services. If Consultant proceeds with out of scope Work without proper authorization I it does so at its own risk. Reimbursables: The Consultant will be reimbursed for the following costs: . usual and customary rate for reproduction of reports, contract documents, special graphics and miscellaneous items, as may be requested by City; . mileage at the United States Internal Revenue Service established rate for travel \ Redevelopment Agency Memorandum South Pointe Streetscape Phase II September 25, 2002 Page 5 of 5 and subsistence; . topographic surveying; . a preliminary field exploration program to identify typical geotechnical conditions along the proposed pipeline corridor(s) andlor to ascertain the sub surface conditions with respect to its drainage design. The Administration recommends the adoption of the attached Resolution. JMGlRCMfTH/DPS T:\AGENDA\2002\SEP2502\REGULAR\wolfbergawardrdamemo.doc .