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2002-25007 Reos RESOLUTION NO. 2002-25007 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE CITY OF MIAMI BEACH AND MIAMI BEACH REDEVELOPMENT AGENCY CAPITAL BUDGET FOR FISCAL YEAR 2002-2003 AND THE CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2003-2007. WHEREAS, the 2003-2007 Capital Improvement Plan (CIP) for the City of Miami Beach is a five year plan for public improvements and capital expenditures by the City; and WHEREAS, this document is an official statement of public policy regarding long-range physical development n the City of Miami Beach; and WHEREAS, on July 21, 1999 the Commission approved the FY 1999 - FY 2004 CIP for the City and the Redevelopment Agency; and WHEREAS, since that time, the City has authorized the issuance of $92 million of General Obligation Bonds, pursuant to a referendum; issued $54 million of Water and Sewer Bonds; and $52 million of Stormwater Revenue Bonds; and WHEREAS, the approved Capital Improvement Plan has been updated to include projects that will be active during the fiscal years 2003 through 2007; and WHEREAS, the Proposed Capital Budget for FY 2002-2003 totals $52,383,623 and includes ninety four projects and capital equipment acquisitions recommended for appropriation in conjunction with the FY 2002-2003 Operating Budget; and WHEREAS, the Proposed Capital Budget itemizes project funds to be committed during the upcoming fiscal year detailing expenses for project components which include: architect and engineer (AlE), construction, equipment, art in public places, and other related project costs; and WHEREAS, the projected costs of program manager services provided by Hazen and Sawyer and URS for FY 2002-2003 are included; and WHEREAS, on September 23, 2002 the FY2002-2003 Proposed Capital Budget and updated Capital Improvement Plan were discussed at a joint meeting of the Finance and Citywide Projects Committee and the General Obligation Bond Oversight Committee; and WHEREAS, a copy of the proposed Capital Budget for FY 2002-2003 is included below. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that they hereby adopt and appropriate, the City of Miami Beach/Miami Beach Redevelopment Agency Capital Budget for Fiscal Year 2002-2003 and adopt the Capital Improvement Plan for Fiscal Year 2002-2007. Proposed Sources of Funding GO Bond - Parks Proposed Equipment Master Lease GO Bond - Proposed GO Bond 375 W&S Bond 2000 Storm Water Bond SP ROA TIF COT Interlocal Agreement Parking Bond Fund 485 GO Bond 373 Parking Bond Fund 481 Local Gas Tax GO Bond - Fire Safety Proposed CMB General Fund Parks Bond Fund 370 GO Bond 376 $ Revenue 10,570,403 7,202,147 6,629,130 6,282,035 5,346,082 4,825,939 4,025,706 3,096,239 1,571,600 1,446,050 370,000 355,000 350,000 224,438 70,000 18,854 Total $ 52,383,623 This resolution shall take effect immediately upon its adoption. ADOPTED this 26th day of (SEAL) A~j p~ City Clerk APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ~ r""""~ City Attorn Date CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY lQ Condensed Title: A Resolution adopting the City of Miami Beach and Miami Beach Redevelopment Agency Capital Budget for Fiscal Year 2002-2003 and the Capital Improvement Plan for Fiscal Years 2003-2007. Issue: Shall the City Commission adopt the City of Miami Beach and Miami Beach Redevelopment Agency Capital Budget for Fiscal Year 2002-2003 and the Capital Improvement Plan for Fiscal Years 2003-2007? Item Summa IRecommendation: The City's first Capital Budget was adopted concurrently with the Fiscal Year (FY) 2001- 2002 operating budget. It included the portion of the five year plan that would be committed during that fiscal year. This year, following a comprehensive review of the CIP to insure that the Plan accurately reflects all project budgets, funding sources and commitments, the Administration is presenting the updated CIP for FY 2003- 2007 for adoption by the City Commission. In future years, the Administration will submit an updated CIP and the annual Ca ital Bud et concurrent with the submission of the annual 0 eratin Bud et. Advisory Board Recommendation: I N/A Financial Information: Finance Dept. Source of Funds: D Ci Clerk's Office Le islative Trackin Patricia D. Walker T:\AGENDA\2002\SEP2502\REGULAR\capital budget.doc AGENDA ITEM DATE R'7D '1-~-o~ CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.ci.miami-beach.f1.us COMMISSION MEMORANDUM Subject: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez \~ City Manager Cp- U A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE CITY OF MIAMI BEACH AND MIAMI BEACH REDEVELOPMENT AGENCY CAPITAL BUDGET FOR FISCAL YEAR 2002-2003 AND THE CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2003-2007. Date: September 26, 2002 To: From: ADMINISTRATION RECOMMENDATION Adopt the Resolution. BACKGROUND Planning for capital improvements is an ongoing process; as needs change within the City, capital programs and priorities must be adjusted. The Capital Improvement Plan ("CIP") serves as the primary planning tool for systematically identifying, prioritizing and assigning funds to critical City capital development, improvements and associated needs. Each year, City departments submit their projected capital needs for the next five year period. All projects submitted for inclusion in the City's CIP are reviewed on the basis of relative need, cost and availability of funding. The Finance Department and the Capital Improvement Office provide assistance in preparing and reviewing the CIP for budgetary planning purposes. The proposed documents are presented to the Finance and Citywide Projects Committee and General Obligation Bond Oversight Committee for review, and to the City Commission/RDA for approval and adoption. The CIP was created as a plan for projects that require significant capital investment and is intended to serve as an official statement of public policy regarding long-range physical development in the City of Miami Beach. The CIP specifies and describes the City's capital project plan and establishes priorities for the upcoming five year period. Following the adoption of the CIP by the Mayor and City Commission in July of 1999, individual projects within neighborhood areas have been combined to create "packages" of projects that address the neighborhood needs for infrastructure upgrades, traffic flow, enhancements, etc. This comprehensive approach minimizes disruptions and generates costs savings. The projects address many needs in different areas of the City including: neighborhood enhancements such as landscaping, sidewalk restoration, traffic calming, parking, drainage improvements and roadway resurfacing/reconstruction; park renovation and upgrades; and construction or renovation of public facilities. Additionally, to forward this effort, the City has entered into agreements with Hazen and Sawyer, P.C. and URS Corp. to provide program management and assist in obtaining architectural, engineering and other relevant professional services. The City's first Capital Budget was adopted concurrently with the Fiscal Year (FY) 2001- 2002 operating budget. It included the portion of the five year plan that would be committed during that fiscal year. This year, following a comprehensive review of the CIP to insure that the Plan accurately reflects all project budgets, funding sources and commitments, the Administration is presenting the updated CIP for FY 2003-2007 for adoption by the City Commission. In future years, the Administration will submit an updated CIP and the annual Capital Budget concurrent with the submission of the annual Operating Budget. ANALYSIS CaDital Budaet The Proposed Capital Budget for FY 2002-2003, attached as Exhibit A, totals $52,383,623 and includes ninety-four projects and capital equipment acquisitions recommended for appropriation in conjunction with the FY 2002-2003 Operating Budget. It itemizes project funds to be committed during the upcoming fiscal year detailing expenses for project components which include: architect and engineer (AlE), construction, equipment, art in public places, and other related project costs. Additionally, the projected costs of program manager services provided by Hazen and Sawyer and URS for FY 2002-2003 are included. Capital reserves, debt service payments, and other capital purchases found in the Operating Budget are not included in this budget. Major projects that are underway or scheduled to begin in FY 2002-2003 include the following: Parks Improvements to Flamingo Park Improvements to Lummus Park Improvements to Collins Park Improvements to North Shore Golf Course & Club House Improvements to Fairway Park Improvements to Muss Park Improvements to Washington Park The Garden Center Renovations: Phase II Public Facilities Redesign and renovations to the Public Works Yard Convention Center Restroom and ADA Renovations Public Safety Fire Station 4 renovation Fire Station 2 renovation Public Works La Gorce Neighborhood Streetscape Ocean Front Neighborhood Streetscape Washington Avenue Master Plan Palm Island Guard House ParkinQ UPwade Electrical Systems 1 i Street Parking Garage Structural Repairs Surface Lot Renovations - Phase " Eauipment Replacement and Purchase of cars and light trucks New Radio System and Tower Capital Improvement Plan The 2003-2007 CIP for the City of Miami Beach is a five year plan for public improvements and capital expenditures by the City. This document is an official statement of public policy regarding long-range physical development the City of Miami Beach. The approved Capital Improvement Plan has been updated to include projects that will be active during the fiscal years 2003 through 2007 and to reflect additional funding sources that have become available, changes in project timing, and other adjustments to ongoing projects as they have become better defined. Certain adjustments have been made to reclassify for budgeting purposes, previously appropriated funds from a cash flow basis to a commitment basis; other project appropriations have been adjusted to reflect projects that have been reconfigured, re-titled, combined with or separated from other projects and/or project groupings. Adjustments for appropriations that were made at the funding source level rather than at a project level have also been included. These adjustments have no fiscal or cash impact and are as a result of a comprehensive review of the program to insure that our plan accurately reflects all project budgets, funding sources and commitments. On September 23, 2002 the FY2002-2003 Proposed Capital Budget and updated Capital Improvement Plan was discussed at a joint meeting of the Finance and Citywide Projects Committee and the General Obligation Bond Oversight Committee. A presentation was made outlining the neighborhood enhancements, park renovation and upgrades, construction of new facilities, and upgrades to utility systems that were planned for FY 2002-2003. Copies of the Proposed Capital Budget for FY 2002-2003 and the updated Capital Improvement Plan were distributed to each member in advance. The Capital Improvement Project Office Director, Chief Financial Officer, department directors, representatives from URS and Hazen and Sawyer (program managers) and other City staff were available to discuss specific projects and respond to the Committee's questions. The Proposed Capital Budget for FY 2002-2003 along with the updated Capital Improvement Plan for FY 2003 - 2007 has been provided under separate cover. CONCLUSION: The Administration recommends adoption of the attached Resolution, which establishes the Capital Budget for Fiscal Year 2002-2003 and the Capital Improvement Program for Fiscal Years 2003-2007. JMG:PDW:mim F:\FINA\@CIP\Manuel\Capitallmprovement Program\FY 2003 CAPITAL BUDGEnFY 03 Capital Budget Memo.doc Funding by Project COT Interlocal Agreement FY 03 Replacement of Chillers (SE Chiller Room) Convention Center & Topa Restroom, Interior and ADA Renovations & Porte Cochere FY 03 Theater Interiors FY 03 Painting of Convention Center Interior Halls and East Concourses FY 03 /lJrway Recovery FY 03 Miscellaneous Replacement FY 03 Landscaping Convention Center & Theater FY 03 ADA/Restroom Renovations . FY 03 Seating Riser Maintenance FY 03 Theater Walk of Stars Refurbishment FY 03 A Hall Divider Drape FY 03 Valet Booth Construction FY 03 Boom Lift FY 03 Replacement of Door Closures - Convention Center Glass Doors FY 03 Cleaning Equipment FY 03 Table Replacement FY 03 Theater Marquee Refurbishment (Complete refurbishment of pylon) FY 03 Insulation of West Wrap Chilled Water Pipes FY 03 Linen Replacement FY 03 Security Camera Replacement FY 03 Scooter Replacement FY 03 Landscaping (General) FY 03 Replacement Benches FY 03 ATC Security Camera Maintenance CMB General Fund Fire Station 4 Renovation Equipment Master Lease Infonnation Technology Fleet Management Water and Sewer GO Bond - Fire Safety Proposed Fire Apparatus Replacement GO Bond - Parks Proposed Flamingo Park - Park South Pointe Park Collins Park "The Garden Center" Botanical Garden Renovations: Phase II Lummus Park Beach Patrol & 10th Street Auditorium Normandy Shores Golf Course and Clubhouse ADA City-Wide Renovations Beach Planting - North Beach Segment ADA Beach Access Public Works Facility & Yard Renovation Beach Planting - Middle Beach Segment EXHIBIT A Appropriation Total by Source $ 900,000 248,914 228,200 225,000 175,000 150,000 125.000 124.125 100,000 100,000 100,000 100,000 95,000 85,000 50,000 50,000 50,000 45,000 25,000 25,000 25,000 25,000 25,000 20,000 3 096 239 224,438 224 438 3,275,000 3,539,687 387,460 7202 147 350,000 350 000 1,951,878 1,812,435 1,665,910 1,250,410 1,001,058 627,000 512,996 250,000 231,710 207,000 189,499 181,711 Funding by Project Roof Repairs - City Facilities Beach Planting - South Beach Segment Altos del Mar Park Improvements Allison Park Property Management Facility GO Bond - Proposed Ocean Front Neighborhood Streetscape Public Works Facility & Yard Renovation Pine Tree Park Shoreline Collins Canal Bicycle and Pedestrian Trail Normandy Shores Waterway Access La Gorce Neighborhood Streetscape Property Management Facility Hydrographic Waterway Survey Dickens Avenue Shoreline GO Bond 373 Biscayne Point Neighborhood Streetscape Bayshore Neighborhood Bid Package A: Bayshore-Ph I, Flamingo Terr-Ph II, & 40th St. Streetsc Venetian Islands - Phase I - Islands (Bid Package C) North Shore Neighborhood Streetscape South Pointe Streetscape - Phase I Fire Statlon 4 Seawall Repair and North Beach Police Dock Lake Pancoast Streetscape (Bayshore Phase IV, Bid Package C) Lower North Bay Road Streetscape '(Bayshore Phase II, Bid Package B) Venetlan Islands - Belle Isle (Bid Package B) Nautilus Neighborhood Streetscape Ocean Front Neighborhood Streetscape Normandy Isle I Normandy Sud Neighborhood Streetscape Normandy Shores Neighborhood Streetscape Lummus Area Neighborhood Streetscape (Flamingo Bid Package B) Flamingo South Neighborhood Streetscape (Flamingo Bid Package A) Flamingo North, East, and West Neighborhoods Streetscape (Bid Package C) Venetian Islands - Phase II - Causeway (Bid Package D) West Avenue I Bay Road Neighborhood Streetscape Palm and Hibiscus Islands Streetscape La Gorce Neighborhood Streetscape South Pointe Streetscape - Phase III & Phase IV Star Island Sunset Islands (Bayshore Phase VI. Bid Package D) GO Bond 375 Fire Station 2 Renovatlon Fire Stetion 4 Renovation Fire Apparatus Replacement GO Bond 376 Venetlan Islands - Phase I - Islands (Bid Package C) EXHIBIT A Appropriation 175,000 156.710 144.150 137.105 75,831 Total by Source 10 570.403 3,613,886 2,231,154 185,000 176,250 141,500 130.207 64.883 60,000 26,250 6629130 286,543 250,068 220,362 202.683 100,000 67,980 65,317 38,171 36,380 30,693 25,836 25,083 21,495 15.544 15,525 14,642 11,607 11 ,269 2.465 1.662 1,266 1,164 95 1 446 050 4,482,160 1,738,095 61,760 6 282 035 18.854 18854 Funding by Project Local Gas Tax Pavements & Sidewalks Street Lighting ADA ROW Improvements Parking Bond Fund 481 Upgrade Electrical Systems Parking Bond Fund 485 Surface Lot Renovations - Phase II 17th Street Par1dng Garage Structural Repairs Parks Bond Fund 370 Parks Administration SP RDA TIF South Pointe Park South Pointe District Shoreline South PoInte Streetscape - Phase I South Polnte Streetscape - Phase III & Phase IV South Pointe Streetscape - Phase V South Pointe Streetscape - Phase II Washington Avenue Master Plan Streetscape Storm Water Bond Washington Avenue Master Plan Streetscape La Gorce Neighborhood Streetscape Bayshore Neighborhood Bid Package A: Bayshora-Ph I, Flamingo Terr-Ph II, & 40th St. Slreetsc West Avenue I Bay Road Neighborhood Streetscape Venetian Islands - Belle Isle (Bid Package B) Lower North Bay Road Streetscape (Bayshore Phase II, Bid Package B) Aamingo North, East, and West Neighborhoods Streetscape (Bid Package C) Flamingo South Neighborhood Streetscape (Flamingo Bid Package A) Collins Canal Bicycle and Pedestrian Trail Normandy Shores Neighborhood Streetscape Convention Center East Streetscape Nautilus Neighborhood Streetscape South Pointe Streetscape - Phase III & Phase IV City-Wide Flood Mitigation Palm and Hibiscus Islands Streetscape Venetian Islands - Phase I - Islands (Bid Package C) South Pointe Straetscape - Phase II South Pointe Streetscape - Phase V South Pointe Streetscape - Phase I Fira Station 4 Seawall Repair and North Beach Police Dock Sunset Harbor Streetscape South Pointe District Shoreline Normandy Isle I Normandy SOO Neighborhood Streetscape Sunset Islands (Bayshore Phase VI, Bid Package D) EXHIBIT A Appropriation Total by Source 250,000 75,000 30,000 355 000 370,000 370000 1,271,600 300.000 1 571 600 70,000 70000 3,004,204 750,000 96.598 74.311 58.258 38.555 3,780 4 025 706 1,515.722 1,234,096 454,240 444.654 316.873 116,515 111,362 94,768 92,700 64.983 52.883 51,735 51,290 40,500 34,807 34,776 20.787 18,665 18,251 13,390 12,000 11.845 10.812 8,285 4 825 939 Funding by Project W&S Bond 2000 Washington Avenue Master Plan Streetscape Collins Avenue 12" Water Main 41 st to 44th Streets 17th Street Force Main Pump Station 29 Upgrade North Shore Neighborhood Streelscape III Mitigation - Waste Water Sewer Renovation & Upgrades Venetian Islands - Phase I - Islands (Bid Package C) Lower North Bay Road Streetscape (Bayshora Phase Ii, Bid Package B) Venetian Islands - Belle Isle (Bid Package B) Flamingo North, East, and West Neighborhoods Streetscape (Bid Package C) Normandy Isle I Normandy SOO Neighborhood Streetscape Bayshore Neighborhood Bid Package A: Bayshore-Ph I, Flamingo Terr-Ph Ii, & 40th SI. Streetsc Collins Ave Waste Water Force Main Nautilus Neighborhood Streetscape South Pointe Streetscape - Phase III & Phase IV Sunset Islands (Bayshore Phase VI, Bid Package D) Normandy Shoras Neighborhood Streetscape Lummus Area Neighborhood Streetscape (Flamingo Bid Package B) Blscayne Point Neighborhood Streetscape Palm and Hibiscus Islands Streetscape South Poinle Streetscape - Phase I South Pointe Streetscape - Phase Ii Flamingo South Neighborhood St~pe (Flamingo Bid Package A) Star Island EXHIBIT A Appropriation Total by Source 2,292,075 960,856 550.826 236.022 167.879 146.011 137,088 120,127 95,213 88.874 86,569 81,027 73,443 57,712 50,821 50,739 47,939 38,244 15.740 14,680 11.337 8,575 7,308 ~ Grand Total $ 52,383,623