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Home My WebLink About2002-25013 Reso -' RESOLUTION NO. 2002-25013 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT (JPA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT), AWARDING $350,000 IN FISCAL YEAR 2002-03 SERVICE DEVELOPMENT PROGRAM FUNDS TO THE WASHINGTON AVENUE ROUTE OF THE ELECTROWA VE SHUTTLE SERVICE; AND APPROPRIATING THE FDOT FUNDS AS PART OF THE 2002-03 ELECTROWAVE OPERATING BUDGET, SUBJECT TO APPROVAL ON SEPTEMBER 26, 2002. WHEREAS, the adopted Fiscal Year 2002-03 Electrowave Operating Budget includes $350,000 in Service Development funds allocated by the Florida Department of Transportation (FDOT), for the operating purposes of the Washington Avenue route service; and WHEREAS, the required equal local match to the FOOT funds is amply provided by the $1.24 million in Miami Beach Parking Enterprise Retained Earnings, which were appropriated as part of the FY 2002-03 Electrowave Operating Budget, subject to approval on September 26,2002; and ~. WHEREAS, the FDOT funds will become available to the City only after a Supplemental Joint Participation Agreement (JPA) is approved and executed by both parties. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the Mayor and City Clerk to execute a Supplemental Joint Participation Agreement (JPA) with the Florida Department of Transportation (FDOT), which awards a $350,000 in Fiscal Year 2002-03 Service Development Program funds to the Washington Avenue Route of the Electrowave Shuttle Service; and appropriate the FDOT funds as part of the Fiscal Year 2002-03 Electrowave Operating Budget, subject to approval on September 26,2002. PASSED AND APPROVED this the 26th September , 2002. ATTEST: ~!K fcwt-- AFPROJIDM1O FORM & LANOUAtI! & FOR EXECUTION 't-2b~ '6 .. 0.11 CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m -.:;;;;;;;;;:0- Condensed Title: Resolution authorizing the execution of a Supplemental Joint Participation Agreement (JPA) with FOOT, awarding $350,000 in funds to the Washington Route service; and appropriating the funds as part of the FY 2002-03 Electrowave Operating Budget, subject to approval on September 26, 2002. Issue: Shall the City execute a Supplemental JPA with FOOT for Electrowave operations? Item Summary/Recommendation: FOOT has been a major funding partner for the Electrowave Project, since its inception in 1996, and once again has identified $350,000 in Service Development Program funds to help with the upcoming shuttle operating budget. The equal value local match ($350,000) required from the City, is already amply provided by the $1.24 million in Parking Enterprise Retained Earnings as part of the FY 2002-03 Electrowave Operating Budget, subject to approval on September 26, 2002. The Administration recommends approval and funds appropriation, as part of the above-mentioned budget. Advisory Board Recommendation: I N/A Financial Information: Source of Funds: D Finance Dept. $350,000 Approved FY 02/03 Electrowave Budget $350,000 City Clerk's Office Legislative Tracking: I Amelia Johnson Sign-Offs: Department Director F:\WORK\$TRA\AMELlA\FDOT\JPA2002-03.CIS.doc AGENDA ITEM DATE f{7:J ~-~ -0 Z. CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.ci.miami-beach.f1.us COMMISSION MEMORANDUM From: Mayor David Dermer and Members of the City Commission Jorge M. Gonza,eZh City Manager A RESOLUTIO OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT), AWARDING $350,000 IN FISCAL YEAR 2002-03 SERVICE DEVELOPMENT PROGRAM FUNDS TO THE WASHINGTON AVENUE ROUTE OF THE ELECTROWA VE SHUTTLE SERVICE; AND APPROPRIATING THE FUNDS AS PART OF THE 2002- 03 ELECTROWAVE OPERATING BUDGET, SUBJECT TO APPROVAL ON SEPTEMBER 26, 2002. Date: September 26, 2002 To: Subject: ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS The Florida Department of Transportation (FDOT) has been the City's major funding partner for the Electrowave Shuttle Project, since its inception in 1996. Once again FDOT has identified $350,000 in Service Development Program funds to help strengthen and improve Washington Avenue route service operations, in FY 2002-03. An FDOT-prepared Supplement Joint Participation Agreement (J PA) , in the amount of $350,000, is hereby submitted for the City Commission consideration and approval. The required local match of $350,000 is already amply provided for by the Miami Beach Parking Enterprise Retained Earnings, that have been appropriated as part of the adopted FY 2002-03 Electrowave Operating Budget, a previous item on this City Commission Agenda. CONCLUSION: The Administration recommends that the City execute a Supplemental JPA with FDOT, in the amount of $350,000; and appropriate the funds as part of the FY 2002-03 Electrowave Operating Budget. JMG/RM/FB/JJ/AJ F:\WORK\$TRA\AMELIA\FDOT\JPA2002-03.doc STATE OF FLORIDA OEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION -- - SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Number ONE FORM 725-0~7 PUBLIC TRANSP ADMIN - 07102 Page 1 of5 FINANCIAL PROJECT NO.: 41229718401 Contract No.: AL340 Fund: OS Federal No.: N/A FLAIR Approp.: 088774 FLAIR Obj.: 750012 Org. Code: 55062020629 Vendor No.: F596000372005 Catalog of State Financial Assistance Number: 55012 Function: 631 Catalog of Federal Domestic Assistance Number: N/A THIS AGREEMENT, made and entered into this day of by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to as the Department, and CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139 hereinafter referred to as Agency. WITNESSETH: WHEREAS, the Department and the Agency heretofore on the 28th entered into a Joint Participation Agreement; and WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended hereto; and of March 2002 WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment "A" fo..! a total Department Share of $489,993.00 NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended and supplemented as follows: 1.00 Project Description: The project description is amended to provide operating assistance for enhanced Electrowave shuttle bus operations for the base route along Washington Boulevard from South Point Drive to 17th. Street. Funding is provided through the Department's Public Transit Development Program. Eligible expenses include service provision and maketing (not to exceed 10% of grant project amount). State Participation Rate is 50% FORM 725-030-07 PUBliC TRANSP ADMIN - 07102 Page 2 of 5 2.00 Project Cost: Paragraph 3.00 of said Agreement is increased by $ 700,000.00 bringing the revised total cost of the project to $ 979,986.00 Paragraph 4.00 of said Agreement is increased by $ 350,000.00 bringing the Department's revised total cost of the project to $ 489,993.00 3.00 Amended Exhibits: Exhibit(s) B of said Agreement is amended by Attachment "A". 4.00 Contract Time: Paragraph 18.00 of said Agreement Not Applicable FORM 72~7 PUBlIC TRANSP ADMIN - 07102 Page 3015 Financial Project No. 41229718401 Contract No. AL340 Agreement Date Except as hereby modified, amended or changed, all other terms of said Agreement dated March 28th, 2002 and any subsequent supplements shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above written. AGENCY FOOT CITY OF MIAMI BEACH AGENCY NAME See attached Encumbrance Form for date of Funding Approval by Comptroller C'fY);&Q () LEGAl REVIEW DEPARTMENT OF TRANSPORTATION SIGNATURE JOVwtO' Pa'LLlL,- Robert Parcher, City Clerk DEPARTMENT OF TRANSPORTATION Director of Planning and Public Transportation TITLE APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION !tAl 1Jt\~J.ll 4& ~-,9 -0" ~ Date .. ! r;'1 Elizabeth ... "')1,. Wellington . .~09/04/02 08:04 AM To: Edward Carson/06/FOOT@FOOT cc: Akhtar Mahmood/06/FOOT@FOOT Subject: Re: ENCUMBAlM.B. Electrowave-SJPA No.1 Elizabeth Wellington (850) 921-7142 SC 291-7142 FAX (850)487-2030 SC 277-2030 ---- Forwarded by Elizabeth Wellington/CO/FOOT on 09/04/2002 08:02 AM- Encumbrance Administrator Sent by: Elizabeth Wellington To: Edward Carson/06/FOOT@FOOT cc: SUbject: Re: ENCUMBAlM.B. Electrowave-SJPA No. 1~ 07/241200211:47 AM Ed Carson Ed Carson Sent by: Edward Carson To: Encumbrance Administrator/COIFOOT@FOOT cc: Subject: ENCUMBAlM.B. Electrowave-SJPA No.1 07/18/2002 10:24 AM STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01 ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 3/99 ------------------------------------------------------------------ ------------------------------------------------------------------ RUSH (Needed by / / - (date) ) Reason for RUSH~ - - - Advertise (Letting Date) Termination/Cert of Comp Award LOA --- _XX__ Supplemental ___ Renewal ___ Correction- New Addition Court Order Overrun SUPPLEMENTAL NO. 1 Contract # AL340__ Contract Type _AH__ Method of Procurement G Vendor Name City of Miami Beach__ Vendor ID F596000372005__ Has Written/Verbal Approval from a Participating Federal Agency been received n/a Yes No Fed Agmt Amt - State Funds $350,000 Local Funds $350,000 Beginning date of this Agmt: 10/1572002_(Must be after fund approval) Ending date of this Agmt: 06/30/2005_(Estimate if necessary} Execution date of this Agmt: / / (Only on original agreements) Has work been authorized to begin? - Yes XX No Have standard financial provisions been alterea-by contract terms? Yes XX No If so, show Revision date: Does this agreement and/or change order include provisions for reimbursement to D.O.T. from other entities? Yes _XX_ No ****************************************************************** Brief Description of Work/Comments: Electrowave-Operating Asst. to enhance bus service on base route. SJP A No.1. State Part. Rate=50% CSFA=55012 R=C ****************************************************************** ORG-CODE *EO * OBJECT * AMOUNT (FISCAL YEAR) *FIN PROJ or JOB # *FCT (FUND) alpha ------------------------------------------------------------------ ------------------------------------------------------------------ 55 062020629 *PT * 750012 * $_350,000____ * 41229718401 (02/03) (DS) *631 TOTAL AMOUNT * $_350,000___ * Originator:__Ed Carson_____ DATE SENT:_7/18/2002 PH/SC:_452-5911_ E-mail USERID(s)_Edward Carson/D6/FDOT ***************************************************************~** TO BE COMPLETED BY OFFICE OF COMPTROLLER ****************************************************************** BUDGET ENTITY 100300 CATEGORY __088774-03 WORK PROGRAM VERIFICATION ok ALLOTMENT YEAR DATE CHECKED CI ____sOl 68 LINE _0002_ FUNDS APPROVED BY Josephine Jones FOR ROBIN M. NAITOVE. CPA. COMPTROLLER DATE: _87/23/2892_ ****************************************************************** TO BE COMPLETED BY OFFICE OF COMPTROLLER ****************************************************************** FORM 725-030-07 PUBLIC TRANSP ADMIN - 07102 Page 4 015 Financial Project No. 41229718401 Contract No. AL340 Agreement Date ATTACHMENT "A" SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the State of Florida, Department of Transportation and CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139 dated DESCRIPTION OF SUPPLEMENT (Include justification for cost change): to coninue support of Electrowave shuttle bus service along Washington Boulevard from South Pointe Drive to 17th. Street. I. Project Cost: As Approved As Amended Net Change $279,986.00 $979,986.00 $700,000.00 Total Project Cost $279,986.00 $979,986.00 $700,000.00 II. Fund Participation: As Approved As Amended Net Change Department: $139,993.00 $489,993.00 $350,000.00 Agency: $139,993.00 $489,993.00 $350,000.00 Other: $0.00 $0.00 $0.00 Total Project Cost $279,986.00 $979,986.00 $700,000.00 Comments: CITY OF MIAMI BEACH MEMORANDUM TO: Amelia Johnson FROM: Robert Parcher ~ ~ City Clerk DATE: October 3,2002 SUBJECT: Agreements f!"v~ Enclosed are48tiragreements with the Florida Department of Transportation (FOOT) for sigature of the appropriate officials. After obtaining the applicable signatures, please return the documents in the blue-backed cover to the City Clerk's Office, to the attention of Mercy Williams. Subsequently, a fully executed copy will be forwarded to you for your files in addition to a copy of the resolution authorizing said agreements (Resolution No. 2002-25013,9/26/02, R-7-J). Thank you. '. ."" STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION - - SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Number ONE FORM 725-000-07 PUBLIC TRANSP ADMIN - 07102 Page 1 015 FINANCIAL PROJECT NO.: Fund: OS FLAIR Approp.: 088774 - 41229718401 Function: 631 FLAIR Obj.: 750012 Contract No.: AL340 Org. Code: 55062020629 Federal No.: N/A Vendor No.: F596000372005 - Catalog of Federal Domestic Assistance Number: N/A Catalog of State Financial Assistanc~ Number: 55012 THIS AGREEMENT, made and entered into this Jf. (~- day of t) rAv b.ey 20'S *'J.-r by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to as the Department, and CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139 hereinafter referred to as Agency. WITNESSETH: WHEREAS, the Department and the Agency heretofore on the 28th entered into a Joint Participation Agreement; and WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachmerit "A" appended hereto; and of March 2002 WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment "A" fQl" a total Department Share of $489,993.00 NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended and supplemented as follows: 1.00 Project Description: The project description is amended to provide operating assistance for enhanced Electrowave shuttle bus operations for the base route along Washington Boulevard from South Point Drive to 17th. Street. Funding is provided through the Department's Public Transit Development Program. Eligible expenses include service provision and maketing (not to exceed 10% of grant project amount). State Participation Rate is 50% FORM 725-03lHl7 PUBlIC TRANSP ADMIN - 07102 Page 2 015 2.00 Project Cost: Paragraph 3.00 of said Agreement is increased by $ 700,000.00 bringing the revised total cost of the project to $ 979,986.00 Paragraph 4.00 of said Agreement is increased by $ 350,000.00- bringing the Department's revised total cost of the project to $ 489,993.00 3.00 Amended exhibits: Exhibit(s) B of said Agreement is amended by Attachment "A". 4.00 Contract Time: Paragraph 18.00 of said Agreement Not Applicable FORM 725-030-07 PUBLIC TRANSP ADMIN. 07/02 Page 3 of 5 Financial Project No. 41229718401 Contract No. AL340 Agreement Date lO - If' - tr"L-- Except as hereby modified, amended or changed, all other terms of said Agreement dated March 28th, 2002 and any subsequent supplements shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above written. AGENCY FDOT CITY OF MIAMI BEACH AGENCY NAME See attached Encumbrance Form for date of Funding Approval by Comptroller David yor o (pRINTED OR TYPED) and Public Trans ortation Robert Parcher, TiTlE APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION 1Jr~ "-/~-rD- Date .' . .W);." Elizabeth .. .. Wellington ... _ .... 09/04/02 08:04 AM To: Edward Carson/D6/FDOT@FDOT cc: Akhtar Mahmood/D6/FDOT@FDOT Subject: Re: ENCUMBAlM.B. Electrowave-SJPA No.1 Elizabeth Wellington (850) 921-7142 SC 291-7142 FAX (850)487-2030 SC 277-2030 -- Forwarded by Elizabeth Wellington/CO/FDOT on 09/04/2002 08:02 AM - ~~ Encumbrance Administrator Sent by: Elizabeth Wellington To: Edward Carson/06/FDOT@FDOT cc: SUbject: Re: ENCUMBAlM.B. Electrowave-SJPA No. 1 ~ 07/24/200211 :47 AM Ed Carson Ed Carson Sent by: Edward Carson To: Encumbrance Administrator/COIFDOT@FDOT cc: Subject: ENCUMBAlM.B. Electrowave-SJPA No.1 07/18/200210:24 AM STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01 ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 3/99 ================================================================== RUSH (Needed by / / - (date)) Reason for RUSH--;-- - - - Advertise (Letting Date) Termination/Cert of Comp Award ___ LOA --- _XX_ Supplemental ___ Renewal ___ Correction- ___ New ___ Addition Court Order Overrun SUPPLEMENTAL NO. 1 Contract # AL340 Contract Type AH Method of Procurement G Vendor Name City-of Miami Beach -vendor ID F596000372005 Has Written/Verbal Approval from-a Participating Federal Agency been received n/a Yes No Fed Agmt Amt - State Funds $350,000 Local Funds $350,000 Beginning date of this Agmt: 10/1572002_(Must be after fund approval) Ending date of this Agmt: 06/30/2005 (Estimate if necessary) Execution date of this Agmt: / / (Only on original agreements) Has work been authorized to begin? - Yes XX No Have standard financial provisions been alterea-by contract terms? Yes XX No If so, show Revision date: Does thIs agreement and/or change order include provisions fo~ reimbursement to D.O.T. from other entities? ___ Yes _XX_ No ****************************************************************** Brief Description of Work/Comments: Electrowave-Operating Asst. to enhance bus service on base route. SJP A No.1. Slate Part. Rate=50% CSFA=55012 R=C ****************************************************************** ORG-CODE *EO * OBJECT * AMOUNT (FISCAL YEAR) *FIN PROJ or JOB # *FCT (FUND) alpha ------------------------------------------------------------------ ------------------------------------------------------------------ .:. .. 55 062020629 *PT * 750012 * $_350,000____ * 41229718401 (02/03) (D8) *631 TOTAL AMOUNT * $_350,000___ * Originator:__Ed carson_____ DATE 8ENT:_7/18/2002 PH/8C:_452-5911_ E-mail U8ERID(s)_Edward carson/D6/FDOT ***************************************************************~** TO BE COMPLETED BY OFFICE OF COMPTROLLER ****************************************************************** BUDGET ENTITY 100300 CATEGORY __088774-03 WORK PROGRAM VERIFICATION ok ALLOTMENT YEAR DATE CHECKED CI sOl 68 LINE _0002_ FUNDS APPROVED BY Josephine Jones FOR ROBIN M. NAITOVE, CPA. COMPTROLLER DATE: _07/23/2882_ ****************************************************************** TO BE COMPLETED BY OFFICE OF COMPTROLLER ****************************************************************** .." . .' ~ , .. FORM 725-030-07 PUBliC TRANSP ADMIN - 07102 Page 4 015 Financial Project No. 41229718401 Contract No. AL340 Agreement Date ATTACHMENT "A" SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT This Attachment forms an integral part pf that certain Supplemental Joint Participation Agreement between the State of Florida, Department of Transportation and CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139 dated DESCRIPTION OF SUPPLEMENT (Include justification for cost change): to coninue support of Electrowave shuttle bus service along Washington Boulevard from South Pointe Drive to 17th. Street. I. Project Cost: As Approved As Amended Net Change $279,986.00 $979,986.00 $700,000.00 Total Project Cost $279,986.00 $979,986.00 $700,000.00 II. Fund Participation: As Approved As Amended Net Change Department: $139,993.00 $489,993.00 $350,000.00 Agency: $139,993.00 $489,993.00 $350,000.00 Other: $0.00 $0.00 $0.00 Total Project Cost $279,986.00 $979,986.00 $700,000.00 Comments: