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LTC 235-2002 CITY OF MIAMI BEACH Office of the City Manager Letter to Commission No. d 1.-s: cJ md- - m To: Mayor David Dermer and Members of the City Commission Date: October 17,2002 Subject: Jorge M. Gonzalez \. . J..~ City Manager 011"'- 0 COMMITTEE-OF-THE-WHOLE MEETING - BOARD AND COMMITTEE REVIEWS From: At the Community Affairs Committee meeting held on Tuesday, October 15, 2002, a motion was made to schedule a Committee-of-the-Whole meeting for Wednesday, October 23, following the Closed Executive Sessions. The purpose of the meeting is to review the current list of City Boards and Committees to determine which, if any, Board or Committee needs to be reviewed regarding its need, purpose, powers and duties, and composition. Attached is the list of Boards and Committees to help expedite the review process. JMG\REP F:\CLER\CLER\BOARDS\cotwmeeting.doc Board and CommittB8s RuviBW Ioard Name I:IJnposItb, CodII Art In Public Places Two (2) year term. Sec. 82-561 Appointed by a minimum of 4 votes. Seven (7) members to be appointed by a majority of the entire City Commission, and who shall possess a high degree of competence in evaluation of art history and architectural history, art, architecture, sculpture, painting, artistic structure design and other appropriate art media for display or integration in public places. City Liaison :Tom Weschler Audit Committee The committee shall consist of members, appointed by the City Reso 94-21259 Commission. whose duties shall be to supervise and direct activities of the City's independent auditor in the planning and conducting of the annual City of Miami Beach audit and other City audits. City Liaison: Barrier Free Environment Committee The committee shall be composed of: Sec. 2-31 seven (7) voting members who shall be direct appointees by the Mayor and City Commissioners and, six (6) non-voting ex-officio members. Consideration shall be given to the following categories: 1) persons having mobility impairment; 2) deaf and/or hard-of-hearing persons in the community; blind and/or vision impaired persons in the community; 3) mental, cognitive or developmental disabilities; 4) children with developmental disabilities; 5) children with physical disabilities; and 6) the industries of tourism and convention, retail, hospitality (restaurant or hotel), and health care (or rehabilitation). City Liaison: Heidi Johnson-Wright Beach Preservation Board The committee shall consist of: Sec. 2-190.122 seven (7) voting members, one appointed by the Mayor and each Commissioner, and three (3) non-voting ex-officio members to be comprised as follows: 1) Seven (7) citizens having an interest in the preservation of the city's beaches and the purposes of the committee. 2) The city's environmental specialist as an ex-officio member, 3) An individual appointed by the Miami Dade County Department of Environmental Resources Management (DERM), Natural Resources Division who holds the position of Special Projects Administrator II as an ex-officio member and, 4) A member of the city's Beach Patrol. City Liaison: Bruce Henderson Page 1 ofl4 Board NamII CIInpoIItbI CodlI Beautification Committee Eight (8) members, seven (7) of whom shall be direct appointees by the Sec. 2-36 Mayor and City Commissioners. The chairperson of the Mayor's Ad Hoc Garden Center and Conservatory Advisory Committee or designee who shall serve as a non-voting ex-officio member. City Liaison: Margarita M. Fernandez Board of Adjustment One (1) year term. Sec. 118.131 Appointed by a 5/7th vote. Five (5) voting members consisting of the following professions or callings: Law, Architecture, Engineering, Certified Public Accountant duly licensed by the State, Real Estate Development, Financial Consultation and General Business. Members of the board must be either residents of or have their principal place of business in the city. City Liaison: April Hirsch Budget Advisory Committee Nine (9) members. Seven (7) direct appointments with Mayor and each Commissioner making one (1) appointment. Two (2) at-large appointments: one (1) certified public accountant and one (1) for a financial advisor. City Liaison: Jose Cruz Sec. 2-44 Committee for Quality Education in MB The committee shall consist of fifteen (15) voting members. Sec. 2-190.134 A representative from each of the following eight schools: North Beach Elementary, Biscayne Elementary, Feinberg-Fisher Elementary, South Pointe Elementary, Nautilus Middle School, Miami Beach High School, Ruth K. Broad Elementary School, Treasure Island Elementary School, and seven (7) members of the public with knowledge or expertise with regard to education. Two (2) City Commissioners who shall be appointed by a majority vote of the City Commission and who shall sit as non-voting ex-officio members of the committee. City Liaison: Maria Ruiz Page 2 of 14 ........ r.m.sltbl COd8 Committee on the Homeless The committee shall consist of nine (9) members, Sec. 2-161 three (3) to be appointed by the Mayor and each Commissioner to appoint one (1). The chairperson of the Committee on the Homeless or his/her designee shall serve as a non-voting ex-officio member of the Community Relations Board. Each member of the committee shall be selected from membership in an organization such as, but not limited to the following: Service Providers: Douglas Gardens Community Mental Health, Salvation Army, Better Way, Miami Dade County Homeless Trust; (Civic Representation: North Beach (North Beach Development Corp), 41st Street (Middle Beach Partnership), Lincoln Rd (Marketing Council), Washington Ave (Miami Beach Dev. Corp. and lor Washington Ave Task Force), Ocean Dr (Ocean Drive Improvement Association), Collins Ave (Hotel Association), South Pointe (South Pointe Advisory Board to the Red. Agency); member of the general public with personal experience with homeless issues CDBG Project Coordinator (ESG Emergency Shelter Grant Provider), city officials, representative from the Police Department and the City Attorney's Office as ex-officio members. City Liaison: Olga Vazquez Community Development Advisory Committee Committee shall be composed of fourteen (14) members. Sec. 2-190.106 The Mayor and City Commissioners shall each make two (2) direct appointments The fourteen (14) direct appointees shall fulfill the city affiliation requirement in either of the following ways: 1) An individual has been a resident of a locally designated community development target area for a minimum of six (6) months 2) An individual can demonstrate ownership/interest for a minimum of six (6) months in a business established in a locally designated community development target area for a minimum of six (6) months. City Liaison: Joanna Revelo Page 3 of 14 Ioard IBDII ClImPD8ltbt CodB Community Relations Board The board shall consist ofseventeen (17) members. Sec. 2-190.11 Eleven (11) members shall be voting members to be appointed in the following manner: Seven (7) direct appointments, with the Mayor and each City Commissioner appointing a member. Three (3) members shall be appointed by the City Manager and one (1) ex-officio member shall be appointed by the Miami-Dade Community Relations Board from its membership. Four (4) non-voting, ex-officio members shall be the chairpersons or designees of the following: Commission on the Status of Women Committee on the Homeless, Hispanic Affairs Committee, and Police/Citizen Relations Committee. Two (2) non-Voting ex-officio,: the police chief or his or her designee and the director of the Bureau of Children's Affairs. The composition of the board shall be reviewed every two (2) years. City Liaison: Carol DeFreese Convention Center Advisory Board The board shall consist of seven (7) voting members. Sec. 2-46 The Mayor and each Commissioner shall make one (1) direct appointment. The chairperson of the board of directors of the Miami Beach Chamber of Commerce or his/her designee shall serve as a non-voting ex-officio member. The Chairperson of the board of directors of the Greater Miami Convention and Visitors Bureau or his designee shall serve as a non voting ex-officio member. Administrative representatives from the management group, Greater Miami Convention and Visitors Bureau, and the city manager's office shall serve as non-voting ex-officio members. City Liaison: Gina Muniz Convention Center Capital Projects Oversight Com. The Capital Projects Oversight Committee shall consist of See 2-190.81 seven (7) voting members to be direct appointments by the Mayor and City Commissioners. The City Commission may appoint, by a majority vote, non-voting, ex-officio members to assist the committee in fulfilling its defined purposes. The city affiliation requirement for membership shall be fulfilled in either of the following ways: 1) An individual has been a resident of the city for a minimum of six (6) months. 2) An individual can demonstrate ownership/interest for a minimum of six months in a business established in the city for a minimum of six (6) months. City Liaison: Mayra Diaz Buttacavoli Page 4 of 14 Board NanII Debarment Committee Design Review Board Fine Arts Board ComposItbt Cod8 The committee shall consist ofseven (7) voting members to be individually Sec. 2-190.128 appointed by the Mayor and Commissioners. The committee's purpose is to evaluate and, if warranted, to impose debarment as provided in Sections 2-397 through 2-406 of the City Code to exclude a contractor (and, in limited instances, a bidder or proposer) from city contracting and city approved subcontracting. City Liaison: Gus Lopez Two (2) year term. Appointed by a 5/7 vote. Seven (7) regular members and two (2) ex-officio members. The seven (7) regular members shall consist of: three (3) registered architects, one (1) registered landscape architect, one (1) registered architect, professional designer or professional urban planner, and two (2) citizens at-large. Sec. 118.71 Residency and place of business in the county. The two (2) citizen-at-Iarge members and one of the registered landscape architects, registered architects, professional designer or professional urban planners shall be residents of the city. City Liaison: Thomas Mooney Fourteen (14) members with Mayor and City Commissioners appointing two (2) members each. The Miami Beach Fine Arts Board promotes the work of contemporary visual and cultural artists, enhances the appreciation for the arts in the community at large, and provides economic stimulation to under served neighborhoods. City Liaison: Tom Weschler Florida Sister Cities Program The Coordinating Council is the governing body of the overall Sister Cities Sec. 2-181 Program. The council shall consist of; two (2) representatives per Sister City affiliation and, four (4) members appointed from the county at large. The members of the coordinating council shall be residents of the county who are interested in furthering the purpose of the program. Any person interested in furthering the purpose of the program may become a member of an individual sister city committee upon approval by the coordinating council. To qualify, the person shall present a resume and a letter of interest to the committee chairperson. These members are appointed by the Mayor of the City of Miami Beach for two (2) years. City Liaison: David Dermer Page 5 of 14 - Ioard NaOll CDmposItDJ CodII Golf Advisory Committee The committee shall be composed of twelve (12) members. Sec. 2-76 Consisting of eleven (11) voting members, seven (7) by direct appointment by the mayor and city commissioners, and four who shall be the presidents of the Bayshore and Normandy Shores Men's and Women's Golf Association. The city manager or his designee shall serve as a non-voting ex-officio member. The chairperson of the Golf Advisory Committee or his designee shall serve as a non-voting, ex-officio member of the Recreational Centers and Parks Facilities Board, to be renamed the Parks and Recreational Facilities Board. City Liaison: Kevin Smith Health Advisory Committee Eleven (11) voting members. Appointed by the City Commission at-large, Sec. 2-81 upon recommendations of the City Manager: 2002-3358 Two (2) members shall be the chief executive officers (CEO's) or their designated administrators from each of the following local hospitals: 1) Mount Sinai Medical Center, 2) South Shore Hospital, One (1) member shall be the Chief Executive Officer (CEO) from Stanley C. Myers Community Health Center or his/her designee administrator; Two (2) member shall be an administrator from an Adult Congregate Living Facility (ACLF) and/or an Assisted Living Facility (ALF); One (1) member shall be a representative from the nursing profession; One (1) member shall be a health benefits provider; Two (2) members shall be physicians.; Two (2) members shall be consumers consisting of: 1) one (1) individual from the corporate level and; 2) one (1) private individual. There shall be one (1) non-voting ex-officio representative from each of the following: The Miami Dade County Health Department and the Fire Rescue Department. The director of the Office of the Children's Affairs shall be added as a non-voting ex-officio member of the board. City Liaison: Cliff Leonard Health Facilities Authority Board Four (4) year terms. Sec. 2-111 Five (5) members shall consist of; two (2) health providers, one (1) individual in the field of general business who possesses good standing in the community; one (1) accountant and; one (1) attorney. The chairperson of the Health Advisory Board shall serve as a non-voting advisor to the Authority. Members shall be residents of the City. City Liaison: Patricia Walker Page 6 of 14 ..... ... ComposItD Cod8 Hispanic Affairs Committee The committee shall consist of seven (7) members, with the Mayor and each Sec. 2-190.21 Commissioner making one (1) appointment. The chairperson of the Hispanic Affairs Committee or his/her designee shall serve as a non-voting ex-officio member of the Community Relations Board. City Liaison: Nannette Rodriguez Historic Preservation Board Two (2) year term. Appointed by a majority vote of the City Commission. Sec. 118-101 Seven (7) members. There shall be a member from each of the following categories: 1) A representative from the Miami Design Preservation League (MDPL); Selected from three names nominated by the League. 2) A representative from Dade Heritage Trust (DHT); Selected from three names nominated by the Trust. 3) One at-large member who owns or manages a property or properties located in one of the city's historic districts; 4) One at-large member who resides in one of the city's historic districts; 5) An architect registered in the State of Florida with practical experience in the rehabilitation of historic structures; 6) A registered architect, registered landscape architect, professional designer or professional urban planner with practical experience in the rehabilitation of historic structures; or an attorney, or a licensed engineer who has professional experience and demonstrated interest in historic preservation. ; 7) A member of the faculty of a school of architecture in the State of Florida, with academic expertise in the field of design and historic preservation or the history of architecture, with a preference for an individual with practical experience in architecture and the preservation of historic structures. City Liaison: Thomas Mooney Page 7 of 14 BmnI NIHIl Housing Authority Loan Review Committee Marine Authority I'.onQJmItbJ COd8 Four year appointment. Five (5) members, appointed by the Mayor. Appointments must be confirmed by the City Commission. At least one (1) member who shall be a resident who is current in rent in a housing project or a person of low or very low income who resides within the housing authority's jurisdiction and is receiving rent subsidy through a program administered by the authority or public housing agency that has jurisdiction for the same locality served by the housing authority, which member shall be appointed at the time a vacancy exists. City Liaison: Miguell Del Campillo The committee shall consist of Sec. 2-166 seven (7) voting members whom shall be direct appointments by the Mayor and City Commissioners. The finance director or his/her designee and the city manager or his/her designee shall serve as non-voting ex-officio members A member of the Community Development Advisory Committee (CDAC) shall be designated to serve as a non-voting ex-officio member of the LRC in order to facilitate communications between the LRC and CDAC. City Liaison: Miguell Del Campillo The marine authority shall consist of seven (7) voting members, who shall be Sec. 2-190.46 direct appointments by the mayor and city commissioners, and one non voting, ex-officio member of the authority, who shall be a representative of the city marine patrol. Appointments to the authority shall consist of individuals who have had previous experience in the operation of or inspection of either marine vessels or marine facilities including experience in various types of boat activities, including fishing in the waterways of the city. The members of the marine authority shall have the right and duty to consult with any member of the city administration for technical or other information pertaining to the matters before them. City Liaison: Eric Wardle Page 8 of 14 Board Namo CIJnQIJIItDI CIdII Miami Beach Commission on Status of Women Twenty-one (21) members. Sec. 2-190.1 Each of the seven (7) members of the commission shall appoint three (3) members. The chairperson of the Commission on the Status of Women or its designee shall serve as a non-voting ex-officio member of the Community Relations Board. City Liaison: Judy Hoanshelt Miami Beach Cultural Arts Council Three (3) years term. Sec. 2-51 Vacancies submitted by slate of candidates provided by the council. Eleven (11) members to be appointed at-large by a majority vote of the Mayor and City Commission. Effective December 31, 2001, concurrent with the expiration of the terms of six (6) members of the council, and the resulting vacancies thereon, three (3) members shall be appointed for three (3) year terms each, provided that one of those appointments shall be to fill the vacancy of the one (1) year term expiring on December 31, 2001, and three (3) members shall be appointed for two (2) year terms each. Additionally, effective December 31, 2002, no council member may serve more than six (6) consecutive years. City Liaison: Grisette Roque Normandy Shores Local Government Neighborhood Improvement The Advisory Council shall be appointed by the Board of Directors (City See 42 Commission) and composed of three members of the Executive Committee of the Normandy Shores Homeowner Association. On behalf of the Board of Directors, the City Clerk shall solicit from the Executive Committee the eligibility list of its members for appointment consideration. The Advisory Council shall be composed of the three members of the Executive Committee of the Normandy Shores Homeowners Association as per Resolution No. 97-22449 adopted July 2,1997. Nuisance Abatement Board Two (2) year term. Appoiinted by a minimum of 4 votes. Sec. 2-190.56 Five (5) members. Must be persons who reside or maintain a business establishment in the City of Miami Beach. Membership on the board shall include one (1) representative from each of the following areas of Miami Beach: 1) South of twenty-second street, 2) Twenty-second street to Fifty-fifth Street, and 3) Fifty-fifth street to Eighty seventh Terrace. 4) The chairman of the board shall be an attorney duly licensed by the State of Florida with trial experience. City Liaison: Lisa Martinez Page 9 of 14 IIB'd N8RII ....1tDI CodII Oversight Committee for General Obligation Bond Thirteen (13) members consisting of two (2) residents from the following Sec. 2-190.126 areas: 1) North Beach; 2) Middle Beach; 3) South Beach; 4) one (1) member from each of the following organizations: the Budget Advisory Committee, the Planning Board, the Chamber of Commerce, the Transportation and Parking Committee, the Community Development Advisory Committee (who shall be a voting member), one from the Historic Preservation Board (who shall be a voting member), one (1) MEMBER FROM THE CITY COMMISSION. City Liaison: Bob Middaugh Parks and Recreational Facilities Board The board shall be comprised often (10) members. Sec. 2-171 Seven (7) direct appointments made by the mayor and each commissioner. The chairperson of the following boards/committees or their designees shall serve as nonvoting ex-officio members of the Parks and Recreational Facilities Board: 1) Beautification Committee, 2) Golf Advisory Committee, and 3) Youth Center Advisory Board (See Beach Preservation, ex-officio member.) Members of the board shall demonstrate interest in the City's Parks and Recreational Facilities and programs through their own participation or the participation of a member of their immediate family. City Liaison: Kevin Smith Personnel Board Ten (10) members appointed by a 5/7 vote. Sec. 2-190.66 Six (6) of which shall be citizens of Miami Beach not in the employment of the city, each having a different vocation; and three (3) regular employees of the City of Miami Beach, to be elected by the probationary and regular employees of the city and who shall be elected from the employees of regular status in the respective groups: Group I shall consist of the employees of the Police Department, Fire Department and Beach Patrol Department, Group II shall consist of employees who are in clerical and executive positions, Group III shall consist of all other employees, The Personnel Director is a non-voting member. City Liaison: T.C. Adderly Page 10 of 14 IonNanll COInposItbI Cod8 Planning Board Two (2) year term. Appointed by a minimum of 4 votes. Sec. 118-51 Seven (7) regular voting members. The voting members shall have considerable experience in general business, land development, land development practices or land use issues. The board shall at a minimum be comprised of: one registered architect, one developer, one attorney who has considerable experience in land use and zoning issues, and one person who has education and/or experience in historic preservation issues. City Liaison: Mercedes Lamazares. Police Citizens Relations Committee The committee shall consist of seventeen (17) members, Sec. 2-190.36 fourteen (14) of whom shall be voting members. The members shall be direct appointments with the Mayor and City Commissioners, each making two (2) individual appointments. One (1) non-voting ex-officio member shall be from the non-administrative personnel of the police department selected by a majority vote of the non administrative personnel. Two (2) additional non-voting ex-officio members shall be the police chief (or a designee) and the city attorney (or a designee). The chairperson of the committee or his/her designee shall serve as a non-voting ex-officio member of the Community Relations Board. The Police/Citizen Relations Committee shall be assigned to the Police Department. Recommendations for appointment to all voting and non-voting membership selected by the Mayor and Commission shall be obtained from; the Spanish American League Against Discrimination (SAL.AD.); the League of United Latin American Citizens (L.U.L.A,C.]; The Anti-Defamation League, (AD.L.); The Dade ActionPac; the National Association for the Advancement of Colored People (NAACPA); the League of Women's Voters, and any other organizations deemed appropriate. The voting members of the committee shall have knowledge of and interest in Police Community Relations and their impact on the City of Miami Beach. City Liaison: Chief Donald Delucca Production Industry Council The council shall consist of seven (7) voting members, the Mayor and each Sec. 2-71 Commissioner shall make one direct appointment. All regular members shall have knowledge of the fashion, film, new media, production, television and or recording industries of the city. Each of the six (6) industries shall be represented by at least one member, but no more than three (3) members, who are directly involved with that industry. City Liaison: Dennis Leyva Page 11 of 14 IIB'd _ ~lbl CodII Public Safety Advisory Committee The Committee shall be constituted for a period of one (1) year with the 2002-24765 Commission opting to extend this period at the conclusion of the one (1) year in which the Committee has met. The committee shall composed of; seven (7) members who shall be direct appointees by the Mayor and City Commissioners. Each member shall be a resident or a representative or member of the business community. The Committee will act as policy advisers in the area of community and public safety for both the City Commission and the Administration. City Liaisons: Chief Don DeLucca and Chief Floyd Jordan. Safety Committee Committee consists of fourteen (14) members who shall be direct Sec. 2-176 appointments, two (2) appointments shall be made by the Mayor and each Commissioner. The members shall have knowledge of and interest in the safety of the citizens of the city. City Liaison: Ron Caplan South Pointe Advisory Board Thirteen (13) members - Reso 271-97 Members shall be appointed by the Redevelopment Agency. 178-94 Six (6) residents of the South Pointe area striving to represent each type of residential dwelling, six (6) owners or lessees of businesses located in the South Pointe area or representatives of a public or cultural type of facility (e.g. hospital, school, museum, housing authority, library) and one (1) representative from a Historic Preservation organization with expertise in the field of architecture and the rehabilitation of historic structures. City Liaison: Alexandra Rolandelli Page 12 of 14 IIIn .... CUI..... CIIdII Transportation and Parking Committee Committee shall consist of nineteen (19) members. Sec. 2-190.91 The Mayor and City Commissioners shall each make one (1) appointment, with the other members of the committee to be composed of members from the following community organizations, each of which must designate a permanent coordinating representative: 1) Miami Beach Chamber of Commerce's Transportation and Parking Committee, 2) Miami Beach Development Corporation, 3) Ocean Dr. Association, 4) Washington Ave Task Force, 5) Miami Design Preservation League, 6) North Beach Development Corporation, 7) Mid-Beach Community Association, 8) South Pointe Advisory Board to the Redevelopment Agency, 9) Lincoln Rd Marketing, Inc., 10) Miami Beach Transportation Management Assoc. 11) Miami Beach Convention CenterlTOPA (SMG); and 12) Middle Beach Partnership, Inc. d/b/a 41st Street-Middle Beach Partnership. A member of the City administration, the City of Miami Beach Parking Director, and Transportation Coordinator shall serve as non-voting ex-officio members. On an annual basis, the members of the committee shall elect a chairman and such other officers as may be deemed necessary or desirable, who shall serve at the will of the committee. The members of the voting committee shall have knowledge of and interest in Transportation and Parking and their impact on the City of Miami Beach. The members of the board shall be officially designated by their respective organization, and letters certifying that designation shall be forwarded to the Miami Beach City Clerk. City Liaison: Saul Frances Visitor and Convention Authority Two (2) year term. Appointed by a minimum of 4 votes. Sec. 102-246 Seven (7) member who shall be permanent residents of Miami-Dade County. The seven (7) members of the authority shall be representative of the community as follows: 1) Not less than two (2) nor more than three (3) members shall be representative of the hotel industry; 2) and the remaining members none of whom shall be representative of the hotel industry, shall represent the community at-large. Any member of the authority or employee therefore violating or failing to comply with provisions of this article shall be deem to have vacated his office or position. City Liaison: Grisette Roque. Page 13 of 14 ..... ... GIII,- COd8 Youth Center Advisory Board The board shall consist of ten (10) members, Sec. 2-186 seven (7) of whom shall be voting members affiliated with the Scott Rakow Youth Center. Two (2) student resident users of the facility shall serve as non-voting ex-officio members; one (1) of these student users must attend a middle school, and the other must attend a high school. The director of the office of children's affairs shall serve as a non-voting ex-officio member. The chairperson of the Youth Center Advisory Board or his designee shall serve as a non-voting, ex-officio member of the Recreational Centers and Parks Facilities Board, to be renamed the Parks and Recreational Facilities Board. City Liaison: Ellen Vargas Page 14 of 14