2002-25028 Reso
RESOLUTION NO. 2002-2502&
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY 5/7THS VOTE, THE FORMAL BID
PROCESS, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE
CITY, AND AUTHORIZING THE ADMINISTRATION TO ISSUE A STANDING
ORDER TO SIEMENS, PURSUANT TO STATE OF FLORIDA CONTRACT
#PABX730-650-99-1, IN THE AMOUNT OF $158,770.00, FOR FY2002-2003,
FOR PROVISION OF CITY-WIDE MAINTENANCE SERVICES FOR SIEMENS
TELEPHONE AND IVR SYSTEMS.
WHEREAS, the standing order for Siemens to provide City-wide maintenance
services for Siemens telephone and IVR systems expires on September 30, 2002; and
WHEREAS, Siemens provides services to the City under State Contract
#PABX730-650-99-1; and
WHEREAS, Siemens is providing substantial savings under the State Contract
for maintenance services for Siemens telephone and IVR systems.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission waive, by 5/7ths vote, the formal bid process, finding such waiver to be in
the best interest of the City, and authorize the Administration to issue a standing order
for Siemens, pursuant to State of Florida Department Contract #PABX730-650-99-1, in
the amount of $158,770.00, for FY2002-2003, for provision of City-wide maintenance
services for Siemens telephone and IVR systems.
PASSED and ADOPTED this~day of October, 2002.
ATTEST:
~ilL<<r f~~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, waiving, by 5/7ths vote,
the formal bid process, finding such waiver to be in the best interest of the City, and authorizing the
Adm inistration to issue a standing order to Siemens, pursuant to State of Florida Contract #PABX730-650-
99-1, in the amount of $158,770.00, for the period of FY2002-2003, for provision of city-wide maintenance
services for Siemens telephone and IVR svstems.
Issue:
Whether a new Standing Order for Siemens should be issued pursuant to State Contract reduced pricing
and services for maintenance of Siemens telephone and IVR system~
Item SummarY/Recommendation:
Currently, Siemens pl'flllides city-wide maintenance services for Siemens telephone and IVR systems
under State of Florida Contract #P ABX730-650-99-1. For this reason, the City is able to take advantage of
reduced State pricing and services at 14% off non-government rates. The Administration recommends
approval of the following Standing Order for Siemens.
Advisory Board Recommendation:
I N/A
Financlallnfonnation:
Source of
Funds:
550.1750.000325 -Internal Service
Fund, FY2002-2003
D
Finance Dept.
550.1750.000325 -Intemal Service
Fund, FY2002-2003
CI Clerk's Office Le islative Trackin :
M. Kay Randall, Director, Information Technology
AGENDA ITEM C 7 M
DATE /O-.ij'-()'L
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fl.us
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: October 23, 2002
From:
n--"
Jorge M. Gonzalez
City Manager
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING, BY 5nTHS VOTE, THE FORMAL
BID PROCESS, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST
OF THE CITY, AND AUTHORIZING THE ADMINISTRATION TO ISSUE A
STANDING ORDER FOR SIEMENS, PURSUANT TO STATE OF FLORIDA
CONTRACT #PABX730-650-99-1, IN THE AMOUNT OF $158,770.00, FOR
FY2002-2003, FOR PROVISION OF CITY-WIDE MAINTENANCE
SERVICES FOR SIEMENS TELEPHONE AND IVR SYSTEMS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BID AMOUNT AND FUNDING
$158,770.00 Funding is available from the Internal Service Fund for Information
Technology (Budget Account 550.1750.000325, FY2002-2003).
ANALYSIS
Currently, Siemens provides city-wide maintenance services for Siemens telephone and
IVR systems under State of Florida Contract #PABX730-650-99-1. For this reason, the
City is able to take advantage of reduced State pricing and services which amounts to 14%
off non-government rates.
CONCLUSION
The Administration recommends authorizing the Mayor and City Commission of the City of
Miami Beach, Florida, to waive, by 517ths vote, the formal bid process, finding such waiver
to be in the best interest ofthe City, and authorizing the Administration to issue a Standing
Order for Siemens, pursuant to State of Florida Contract #PABX730-650-99-1, in the
amount of $158,770.00, for FY2002-2003, for city-wide maintenance services for Siemens
telephone and IVR systems.
JMG:PDW:MKR:GL