2002-25031 Reso
RESOLUTION NO. 2002-25031
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS RECEIVED
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 39-01102, FOR
EMERGENCY AND TRANSITIONAL HOUSING; AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE SALVATION
ARMY, IN THE AMOUNT OF $32,850 FOR EMERGENCY SHELTER, AND
$118,507 FOR TRANSITIONAL HOUSING; FUTHER AUTHORIZING TO CITY
MANAGER THE AUTHORITY TO INCREASE SAID AGREEMENT UP TO AN
ADDITIONAL $75,000 FOR EMERGENCY AND TRANSITIONAL HOUSING.
WHEREAS, on January 7, 2002, the City Commission hosted a Commission
Workshop on Homeless Issues. Issues identified during that workshop included the
need to provide additional emergency shelter beds and transitional housing to the
homeless population of Miami Beach; and
WHEREAS, the City set aside $200,000 of Community Development Block Grant
(CDBG) funds and $73,076 of Emergency Shelter Grants (ESG) from Fiscal Year 2002-
2003 funds for the purpose of providing emergency and/or transitional housing for
homeless; and
WHEREAS, on May 9, 2002, the Administration advertised the availability of the set
aside in federal funding for emergency and/or transitional housing in a separate
Request for Proposals (RFP No. 39-01/02) which included $31,850 from FY 2001-2002
Emergency Shelter Grants, $1 ,431 from FY 1999-2000 Emergency Shelter Grants
funds, and $45,000 from FY 1999-2000 (Year 5) North Beach Quality of Life Funds; and
WHEREAS, DemandStar by Onvia issued notices to 97 prospective proposers,
which resulted in the receipt of four (4) proposals from the following agencies:
Douglas Gardens Community Mental Health Center;
The Housing Authority of the City of Miami Beach;
The Salvation Army - One proposal for emergency shelter;
The Salvation Army - One proposal for a transitional housing program; and
WHEREAS, none of the four proposals were eligible for the $200,000 set aside in
funds through the CDBG program which limited eligible activities to rehabilitation of a
shelter, construction of housing, homeownership assistance, housing counseling for
homeownership, improvements for public facilities that provide shelter for homeless;
and
WHEREAS, on August 8, 2002, the City Manager via Letter to Commission (LTC
NO. 190-2002) appointed an Evaluation Committee (lithe Committee") consisting of the
following individuals:
Dr. Todd Narson, Chair of the Community Development Advisory Committee
Jeff Bechtel, Chair of the Committee on the Homeless;
Philip Brazlavsky, Acting Chair for the Loan Review Committee;
Olga Vasquez, Coordinator, Office of Homeless Coordination;
Joanna Revelo, Director, Housing and Community Development Division;
Bradley Simon, Homeless Outreach Supervisor, Office of Homeless Programs; and
WHEREAS, on September 24, 2002, the Committee convened and was provided
with the project overview, information on government in the Sunshine Laws, and the
cone of silence requirements; and
WHEREAS, the Committee discussed the merits and grant amounts of each
proposal, and after deliberation and discussion, the Committee made the
recommendation to fully fund the grant requests of the Salvation Army for an
emergency shelter program and funding for transitional housing to be provided through
one agency; and
WHEREAS, the Salvation Army's Emergency Shelter Program is designed to
provide individuals and families with a stable, secure living environment, as well as,
provide other needed support services; and
WHEREAS, the Salvation Army works closely with the City of Miami Beach Office of
Homeless Coordination in placing homeless and providing referral services to mental
health facilities or boarding homes, transitional housing, and ultimately, into permanent
housing.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, accept the
recommendation of the City Manager pertaining to the ranking of proposals received
pursuant to Request for Proposals (RFP) No. 39-01/02, for Emergency and Transitional
Housing; authorize the Mayor and City Clerk to execute an agreement with the
Salvation Army, in the amount of $32,850 for emergency shelter, and $118,507 for
transitional housing; further authorize the City Manager to increase said agreement up
to an additional $75,000 for emergency and transitional housing.
PASSED and ADOPTED this.1l..day of October, 2002.
ATTEST:
~
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
T:\AGENDA\2002\OCT2302\CONSENT\ResoHomelessRFP .doc
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City Attorney
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
Accepting the recommendation of the City Manager pertaining to the ranking of proposals received
pursuant to Request for Proposals (RFP) No. 39-01/02, for Emergency Shelter and Transitional Housing.
Issue:
Whether to approve the City Manager's recommendation of the Salvation Army for Emergency Shelter and
Transitional Housin .
Item Summary/Recommendation:
The Evaluation Committee (the "Committee") met on September 24, 2002 to discuss the merits of each
proposal. Members of the Committee expressed reservation about duplicating the efforts to provide funds
to assist the homeless. After much deliberation and discussion the Committee made the recommendation
to fully fund the Salvation Army proposal. The Committee reached a unanimous consensus to fully fund the
two (2) Salvation Army proposals for Emergency Shelter and Transitional Housing.
The Salvation Army's Emergency Shelter Program is designed to provide individuals and families with a
stable, secure living environment, as well as many support services. They will work closely with the City of
Miami Beach Office of Homeless Coordination in placing clients in housing that best serves the client's
needs including, but not limited to, permanent housing, transitional rehabilitation and mental health facilities
and boarding homes. The goal of this program is to assist each individual or family to move forward
toward self-sufficiency while receiving the services they need to become independent, self-sufficient
members of the community.
Advisory Board Recommendation: N/A
IN/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $106,357.00 137.5190.000345
D 2 $ 45,000.00 99/00 Quality of Life Fund
3
4
Finance Dept. Total $151,357.00
CI Clerk's OffIce Le Islatlve Trackln :
Vivian Guzman, Nei hborhood Services De artment Director
81
GL
nt Director
VPG
AGENDA ITEM C 7 P
DATE /tJ-bB-02-.
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
www.ci.miami-beach.fl.us
To:
From:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ),...c.-e-
City Manager UIJ-'- U
Date: October 23, 2002
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS
RECEIVED PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 39-
01/02, FOR EMERGENCY AND TRANSITIONAL HOUSING;
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT WITH THE SALVATION ARMY, IN THE AMOUNT OF
$32,850 FOR EMERGENCY SHELTER, AND $118,507 FOR
TRANSITIONAL HOUSING; FURTHER AUTHORIZING TO CITY
MANAGER THE AUTHORITY TO INCREASE SAID AGREEMENT UP TO
AN ADDITIONAL $75,000 FOR EMERGENCY AND TRANSITIONAL
HOUSING.
ADMINISTRATIVE RECOMMENDATION
Subject:
Adopt the Resolution.
FUNDING
1. Emergency Shelter Grant (ESG) FY 2002/03
2. Emergency Shelter Grant (ESG) FY 2001/02
3. Emergency Shelter Grant (ESG) FY 1999/00
4. North Beach Quality of Life Funds
ANALYSIS
$ 73,076
$ 31,850
$ 1 ,431
$ 45.000
Total $ 151,357
On January 7,2002, the City Commission hosted a Commission Workshop on Homeless
Issues. Issues identified during that workshop included the need to provide additional
emergency shelter beds and transitional housing to the homeless population of Miami
Beach. The City set aside $200,000 of Community Development Block Grant (CDBG)
funds and $73,076 of Emergency Shelter Grants (ESG) from Fiscal Year 2002-2003 funds
for the purpose of providing emergency and/or transitional housing for homeless.
On May 9, 2002. the Administration advertised the availability of the set aside in federal
funding for emergency and/or transitional housing in a separate Request for Proposals
(RFP No. 39-01/02) which included $31,850 from FY 2001-2002 Emergency Shelter
Grants, $1,431 from FY 1999-2000 Emergency Shelter Grants funds. and $45,000 from FY
1999-2000 (Year 5) North Beach Quality of Life Funds. One (1) addendum was issued for
this project. Demandstar by Onvia issued an Addendum to ninety-seven (97) prospective
proposers, which resulted in the receipt of four (4) proposals. Proposals were received
from the following agencies:
. Douglas Gardens Community Mental Health Center
. The Housing Authority of the City of Miami Beach
. The Salvation Army - One proposal for emergency shelter
. The Salvation Army - One proposal for a transitional housing program
None of the four proposals were eligible for the $200,000 set aside in funds through the
CDBG program which limited eligible activities to rehabilitation of a shelter, construction of
housing, homeownership assistance, housing counseling for homeownership,
improvements for public facilities that provide shelter for homeless.
On August 8, 2002, the City Manager via Letter to Commission (LTC NO. 190-2002)
appointed an Evaluation Committee ("the Committee") consisting of the following
individuals:
. Dr. Todd Narson, Chair of the Community Development Advisory Committee (CDAC)
. Jeff Bechdel, Chair of the Committee on the Homeless
. Philip Brazlavsky, Acting Chair for the Loan Review Committee
. Olga Vasquez, Coordinator, Office of Homeless Coordination
. Joanna Revelo, Director, Housing and Community Development Division
. Bradley Simon, Homeless Outreach Supervisor, Office of Homeless Programs
On September 24, 2002, five of the six committee members convened. The Committee
was provided with the project overview, information on government in the Sunshine Laws,
and the cone of silence requirements.
The Evaluation Committee discussed the merits and grant amounts of each proposal.
After deliberation and discussion, the Committee made the recommendation to fully fund
the grant requests of the Salvation Army. Thus, there would be funding for an emergency
shelter program and funding for transitional housing to be provided through one agency.
RANKINGS
(2)
(1)
HOUSING AUTHORITY
119(3}
106(3}
110(3)
71 (3)
176(3)
(3)
Dr. Todd Narson
Jeff Bechdel
Philip Brazlavsky
Olga Vasquez
Joanna Revelo
DOUGLAS GARDENS SALVATION ARMY
129(2} 198(1)
134(2) 175(1}
125(2) 208( 1}
116(2) 205(1}
201(2) 214(1)
LEGEND:
· First: SALVATION ARMY
· Second: DOUGLAS GARDENS
· Third: HOUSING AUTHORITY
The Salvation Army's Emergency Shelter Program is designed to provide individuals and
families with a stable, secure living environment, as well as, provide other needed support
services. The Salvation Army works closely with the City of Miami Beach Office of
Homeless Coordination in placing homeless and providing referral services to mental
health facilities or boarding homes, transitional housing, and ultimately, into permanent
housing. The program is housed in a 259-bed shelter located at 1907 NW 39th Street in
Miami, Florida.
CONCLUSION
The Administration recommends accepting the Evaluation Committee's recommendation to
fund the two proposals submitted by the Salvation Army for emergency and transitional
housing for the homeless of Miami Beach.