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Home My WebLink About2002-25037 Reso / RESOLUTION NO. 2002-25037 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH EAC CONSULTING, INC., AS THE TOP-RANKED FIRM PURSUANT TO REQUEST FOR QUALIFICATIONS No. 54-00/01, TO PREPARE FINAL DESIGN PLANS FOR A DRAINAGE, MILLING, RESURFACING AND LIGHTING PROJECT FOR COLLINS AVENUE, FROM 5TH TO 15TH STREETS, IN AN AMOUNT NOT TO EXCEED $193,982; THE PROJECT BEING FULLY FUNDED BY A JOINT PARTICIPATION AND REIMBURSEMENT AGREEMENT (JPA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FOOT), AS AUTHORIZED BY RESOLUTION NO. 2000-23944, DATED MAY 24,2000, AND BY AMENDMENT ONE TO THE JPA, AUTHORIZED BY RESOLUTION NO. 2002- 2sU18, A PREVIOUS ITEM ON THIS CITY COMMISSION AGENDA; AND FURTHER AUTHORIZING THE ADMINISTRATION TO ADVANCE FUNDS FROM THE GENERAL FUND UNDESIGNATED FUND BALANCE, IN THE AMOUNT OF $193,982, FOR SUBSEQUENT REIMBURSEMENT BY FOOT UNDER SECTION 2.A. OF THE ORIGINAL JPA. WHEREAS, as authorized by Resolution No. 2000-23944, dated May 24, 2000, and. by mutual agreement between the City of Miami Beach and the Florida Department of Transportation (FOOT), the City assumed the lead role over the final design and construction phases of a roadway project for Collins Avenue, from 5th to 15th Streets (the Project); and WHEREAS, FOOT transferred the Project funds to the City via a Joint Participation and Reimbursement Agreement (JPA), plus its Amendment One being approved and executed this date, for a total combined amount of $2,208,630.44 in State funds; and I WHEREAS, pursuant to Request for Qualifications (RFQ) No, 54-00101, and Resolution No. 2002-24769, dated February 20, 2002, the City conducted successful negotiations with EAC Consulting, Inc., the top ranked firm, to prepare final design documents for a drainage, milling, resurfacing, and lighting project, that would minimize the impacts to, and better serve the needs of the Art Deco Historic District and its stakeholders; and WHEREAS, the revised final design cost estimate submitted by EAC Consulting, in the amount of $193,982, was agreed upon by FOOT and the City Project Manager, and will be funded as part of the JPA, above mentioned; and WHEREAS, the City shall not execute an agreement with EAC Consulting prior to receiving from FOOT a fully executed copy of the JPA Amendment One, also being approved at this meeting; and ./ WHEREAS, as provided by Resolution No. 2000-23944, dated May 24, 2000, approving and executing the JPA, and its subsequent Amendment One, the City will advance $193,982 in funds from the General Fund Undesignated Fund Balance for the purposes of this contract, for subsequent reimbursement by FOOT. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the Mayor and City Clerk to execute a Professional Services Agreement with EAC Consulting, Inc., as the top-ranked firm pursuant to Request for Qualifications No, 54- 00101, to prepare. final desilfW plans for a drainage, milling, resurfacing and lighting project for Collins Avenue, from 5 to 15TH Streets, in an amount not to exceed $193,982; the Project being fully funded by a Joint Participation and Reimbursement Agreement (JPA) with the Florida Oepartment of Transportation (FOOT), as authorized by Resolution No. 2000-23944, dated May 24, 2000, and by Amendment One to the JPA, authorized by Resolution No. 2002-250~ a previous item on this City Commission Agenda; and further authorize the Administration to advance funds from the General Fund Undesignated Fund Balance, in the amount of $193,982, for subsequent reimbursement by FOOT, in accordance with Section 2.A. of the Original JPA. PASSED AND APPROVED this the 23rd day of October ,2002. ATTEST: APPROVED AS 10 FORM & LANGUAGI & FOR EXECUTION F:IWORK\$TRAIAMELlAIFDOT\CollinsEACconsull.memo.doc ~- Y4J2,.,-- DiIIa CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A Resolution authorizing the execution of a Professional Services Agreement with EAC Consulting, Inc., to prepare final design plans for a milling and resurfacing project for Collins Avenue, from 5th to 15th Streets, in an amount not to exceed $193,982; and authorizing the advancement of General Fund Undesignated Fund Balance funds, for subsequent reimbursement by FOOT, under the provisions of an executed Joint Participation Agreement (JPA) for the Collins Avenue Project. Issue: Shall the City contract with EAC Consulting, Inc. to perform the final design services needed? Item Summary/Recommendation: On May 24, 2000, by mutual agreement between the City and FOOT, the City assumed the lead role over the final design and construction phases of the Collins Avenue, 5th to 15th Streets project. In addition, FOOT agreed to transfer over $2.7 million in project funds to the City, on a reimbursement basis, via an already executed JPA and its Amendment One, plus an LPA yet to be executed. The City now wishes to hire the top-ranked firm, EAC Consulting, Inc., to prepare final design plans for the project, in an amount not to exceed $193,982, as approved by FOOT. The final design will take approximately eleven (11) months to complete. The agreement will be executed in the standard C1P form for architectural and engineering (A&E) services. It will be necessary for the City to advance $193,982 in General Fund Undesignated Fund Balance for the purposes of the final design, for subsequent reimbursement by FOOT under Section 2.A. of the Original JPA. The Administration recommends approval of the Resolution. Advisory Board Recommendation: I N/A Financial Information: Source of Funds: ~ Finance Oept. City Clerk's Office Legislative Tracking: I Amelia Johnson . F:IWORK\$TRAIAMELlAIFDOT\CollinsEACConsult.CIS.doc AGENDA ITEM G7V IO-~-o2- DATE CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.ci.miami-beach.fl.us CITY OF MIAMI BEACH To: From: Subject: COMMISSION MEMORANDUM Mayor David Dermer and Members of the City Commission Date: October 23, 2002 Jorge M. Gonzalez City Manager d1) A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH EAC CONSULTING, INC., AS THE TOP-RANKED FIRM PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 54-00/01, TO PREPARE FINAL DESIGN PLANS FOR A DRAINAGE, MILLING, RESURFACING AND LIGHTING PROJECT FOR COLLINS AVENUE, FROM 5TH TO 15TH STREETS, IN AN AMOUNT NOT TO EXCEED $193,982; THE PROJECT BEING FULLY FUNDED BY A JOINT PARTICIPATION AND REIMBURSEMENT AGREEMENT (JPA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT), AS AUTHORIZED BY RESOLUTION NO. 2000-23944, DATED MAY 24, 2000, AND BY AMENDMENT ONE TO THE JPA, AUTHORIZED BY RESOLUTION NO. 2002-_, A PREVIOUS ITEM ON THIS CITY COMMISSION AGENDA; AND FURTHER AUTHORIZING THE ADMINISTRATION TO ADVANCE FUNDS FROM THE GENERAL FUND UNDESIGNATED FUND BALANCE, IN THE AMOUNT OF $193,982, FOR SUBSEQUENT REIMBURSEMENT BY FDOT UNDER SECTION 2.A. OF THE ORIGINAL JPA. ADMINISTRATION RECOMMENDATION Adopt the Resolution. BID AMOUNT AND FUNDING The Administration recommends that funds from the General Fund Undesignated Fund Balance, in an amount not to exceed $193,982, be advanced for the purposes of this proposed contract with EAC Consulting, Inc, pursuant to Request for Qualifications (RFQ) No. 54-00101, dated March 14,2001. The Florida Department of Transportation (FOOT) will subsequently reimburse the advanced City funds, under an approved and executed Joint Participation and Reimbursement Agreement (JPA), as follows: o Original JPA, in the amount of $2,055,610.61 in State funds, was approved by Resolution No. 2000-23944, dated May 24, 2000, to cover the design and implementation costs of a drainage/milling/resurfacing/lighting project for Collins Avenue, from 5th to 15th Streets; and October 23, 2002 Commission Memorandum Contract with EAC Consulting, Inc. Page 2 CJ JPA Amendment #1, adding $153,019.83 in State funds to the original amount, fQLg combined JPA total of $2.208.630.44. ANALYSIS FDOT had originally planned a roadway reconstruction project for Collins Avenue, from 5th to 15th Streets. Scheduled for FY 2000-01, the project was to take approximately fourteen (14) months to complete. Concerned with the potential adverse impacts to the area, the City requested that FDOT consider a less intensive project, instead. Due to the fact that the final design plans were already at 65% completion, FDOT refused to start anew, and suggested that the City take responsibility over the project, instead. By mutual agreement between the City and FDOT, the City assumed the lead role in bringing the final design plans back to the 30% level, in order to produce and implement a less intensive drainage. milling. resurfacing. and lighting proiect, that would minimize the impacts to, and better serve the needs of the Art Deco Historic District and its stakeholders. In addition, a JPA transferring the project funds from FDOT to the City was approved and executed by both parties, as previously stated, Finally, it was time for the City to seek a qualified architectural and engineering (A&E) firm to perform the needed final design services. The consultant selection process follows: CJ Pursuant to Request for Qualifications (RFQ) No. 54-00/01, eleven (11) proposals were received from qualified A&E firms, on August 30, 2001. Ten (10) were deemed responsive, CJ The Evaluation Committee appointed by the City Manager met on November 16, 2001, evaluated and scored each proposal, and decided that six (6) top-ranked firms should be invited to give oral presentations. CJ On December 18, 2001, atter hearing all presentations, the Committee deliberated and scored the firms as follows: 1) EAC Consulting Inc.; 2) Marlin Engineering Inc.; 3) The Corradino Group; 4) Metric Engineering Inc.; 5) Keith & Schnars P.A.; and 6) Kunde Specher, CJ Following a City Manager recommendation, Resolution No. 2002-24769, dated February 20, 2002, authorized contract negotiation with the most qualified firm, EAC Consulting, Inc" to provide final design services for the City-proposed version of the Collins Avenue Project. During negotiations, it became evident to the City that an over-two-year-old JPA did not contain sufficient funds for the project's design and implementation. Further negotiations were then held between the City, FDOT, and EAC Consulting, which resulted in the infusion by FDOT of an additional $153,019.83 in State funds to cover the shortfall in funds for the final design phase of the project. October 23, 2002 Commission Memorandum Contract with EAC Consulting, Inc. Page 3 FDOT agreed to raise the final design contract cost from the original $134,480 to the present $193,982. The amended final design phase funding is as follows: Cost category Original JPA JPA Amendment One Final Design funds $ 96,980.18 + Permits (obtained by City) 0.00 Design & PIP Contingency 0.00 (contingency funds may be used Qf1/x with FOOT pre-approval) $153,019.82 $ 97,001.82 = $193,982 * 20,000,00 + 36.018.00 * The proposed $193,982 EAC Consulting fee will cover the following Final Design services: 1, Roadway design analysis 2, Drainage analysis 3, Roadway plans (including the City's limited one-way plan for the crossing streets) 4, Drainage plans (including several deep wells) 5. Traffic control plans 6. Utilities plan 7. Environmental permits 8. Sign and pavement markings plans 9. Signalization plans (including two to three new signalized intersections) 10. Lighting plans (including the City requested acorn lights) 11. Public involvement program (utilizing a subcontractor), not to exceed $39,993. The agreement between the City and EAC Consulting, Inc., will be executed in the standard CIP form for Professional Architectural and Engineering (A&E) Services. This document shall be executed only after the City has received from FOOT two (2) fully executed copies of the enabling JPA Amendment One. EAC Consulting requires approximately eleven (11) months to complete the final design phase, from November 2002 to September 2003, The attached Project Timeline and Miles es will be updated by the consultant, after a contract is executed and a Notice to Pro e is issued by the City. The Administration recommends approval of the Resolution. Professional Services Agreement with EAC Consulting EAC Consulting Contract Fee Computation, as approved by FDOT Final Design Timeline and Milestones F:\WORK\$ RAIAMELlA\FDOT\CollinsEACconsull.memo.doc I f II II I l I It It 10; I J if [I , Ii 1.1'I.H...fI 1.1. fl.'. 1.511IrHln.l.rrn I. fl. -. fllll..H.I..." 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AGREEMENT BETWEEN CITY OF MIAMI BEACH AND FOR PROFESSIONAL LANDSCAPE ARCHITECTURAL AND ENGINEERING (LA) SERVICES FOR THE RIGHT OF WAY INFRASTRUCTURE IMPROVEMENTS PROGRAM NEIGHBORHOOD _ --- Neighborhood and Project Name Date TABLE OF CONTENTS DESCRIPTION ARTICLE 1 DEFINITIONS 1.1 City 1.2 City Commission 1.3 City Manager 1.4 Proposal Documents 1.5 Consultant 1.6 City's Project Coordinator 1,7 Program Manager 1.8 Basic Services 1.9 The Project 1.9.1 The Project Cost 1.9.2 The Project Scope 1.10 Construction Cost 1.10.1 Construction Cost Budget 1.10.2 Statement of Probable Construction Cost 1.11 Force Majeure 1.12 Contractor 1.13 Contract Documents 1.14 Contract for Construction 1,15 Construction Documents 1,16 Change Order 1,17 Additional Services 1.18 Work 1.19 Services 1.20 Base Bid 1.21 Schedules 1.22 Scope of Services PAGE 2 2 2 2 2 2 2 3 3 3 3 3 4 4 4 4 5 5 5 5 5 6 6 6 6 6 7 ARTICLE 2, 2.5 2,6 2.7 2.8 2.9 2.9 2.11 BASIC SERVICES Planning Services Design Services Bidding and Award Services Construction Phase Services Additional Services Responsibility for Claims and Liabilities Time 7 8 8 8 8 9 9 9 ARTICLE 3. THE CITY'S RESPONSIBILITIES 14 ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 17 ARTICLE 5, ADDITIONAL SERVICES 18 ARTICLE 6. REIMBURSABLE EXPENSES 20 ii Neighborhood and Project Name Date ARTICLE 7. COMPENSATION FOR SERVICES 21 ARTICLE 8. CONSULTANT'S ACCOUNTING RECORDS 23 ARTICLE 9. OWNERSHIP AND USE OF DOCUMENTS 23 ARTICLE 10. TERMINATION OF AGREEMENT 10.1 Default and Right to Terminate 10,2 Termination for Cause 10.3 Termination for Convenience 10,4 Termination by Consultant 10.5 Implementation of Termination 10,6 Non-Solicitation 23 23 24 25 25 25 26 ARTICLE 11. INSURANCE 26 ARTICLE 12. INDEMNIFICATION 27 ARTICLE 13. VENUE 28 ARTICLE 14, LIMITATION OF LIABILITY 28 ARTICLE 15. MISCELLANEOUS PROVISIONS 29 ARTICLE 16, NOTICE 31 SCHEDULES SCHEDULE "A" - SCOPE OF SERVICES SCHEDULE "B" - CONSULTANT COMPENSATION SCHEDULE "C" - HOURLY BILLING RATE SCHEDULE SCHEDULE "D"-PROJECTSCHEDULE 34 iii EXHIBIT "A" SCOPE OF SERVICES CONSULTING ENGINEERING SERVICES for DRAINAGE, MILLING, RESURFACING, AND LIGHTING PROJECT SR AlA/COLLINS AVENUE, FROM 5TH TO 15TH STREETS (the Project) BACKGROUND For ten years, the Florida Oepartment of Transportation (FOOT) has been planning a roadway reconstruction project for SR AINCollins Avenue, from 5th to 15th Streets - the core of the City's Art Deco Historic District (the Project), FOOT's final design plans, at the 65% completion level, include roadway reconstruction, installation of french drains, a one-way plan for the crossing streets, and streetscaping and lighting features which were being disputed by the City and the area stakeholders. By mutual agreement between the City of Miami Beach (City) and FOOT, the City has assumed the lead role in fmal design and implementation of the Project, in order to modify FDOT's original plans, minimize the impacts to, and better serve the needs of the Art Deco Historic District, and its stakeholders, The City intends to bring the Project's final design plans back to the 30% level, and incorporate the changes envisioned by the City and the community, Although the City assumes the lead role, FOOT remains the major partner and sole funder of the Project, via agreement with the City, A. OBJECTIVE The City desires to obtain assistance from EAC Consulting, Inc. (EAC and/or Consultant) for the preparation of final design/construction plans, beginning at the 30% level, for the Project, The Project is on a State Road and will be designed according to FDOT Standards, and City specifications which are reflective of the character of the Historic District and its intensive ;- pedestrian activity, The Consultant shall engineer this Project to be constructed with the least possible disruption to the stakeholders and traffic in the area. B. PROJECT PROPOSAL The Consultant shall produce a set of plans consisting of the following: o A drainage, milling, resurfacing, pavement marking (striping), lighting, signalization, signage, and minor landscaping for the Project, according to FOOT's Resurfacing, Restoration and Rehabilitation (RRR) standards, per City, FDOT, Miami-Dade County, and all other relevant specifications. 1 <> The Consultant will return the existing FDOT Project plans to the 30% level, and complete the plans according to this Scope of Services, which was provided as part of the City issued Request for Qualifications (RFQ) No. 54-00/01. <> An assessment will be made to determine locations where sidewalk replacement is needed, and where restoration is feasible. <> A storm sewer system shall be designed to address poor drainage conditions at critical intersections and provide effective drainage, by including deep wells, as needed, <> Special lighting (acorn type), signing and pavement marking will be planned taking into account and reflecting the historic district's character and pedestrian nature of the corridor. <> New traffic signals will be planned and designed for the intersections of Collins Avenue at 7th Street and 13th Street, due to the presence of public parking garages and intense pedestrian activity, <> Signalization plans for the intersections of Collins Avenue at 7th, 8th, and 13th Streets, and any other intersections that may be affected by the introduction of the one-way pairs or new signals, These plans will be developed to ensure proper synchronization and traffic mobility. <> Inclusion of the one-way pairs scheme, developed by the City's Transportation/Concurrency Management Division, for the crossing streets, in order to achieve the following: a) improve traffic flow in the area by complementing the approved Ocean Drive traffic management plan; b) increase pedestrian safety; and c) help maximize on-street parking opportunities, <> Streetscaping where feasible, <> Consultant will submit the plans for approval by all pertinent permitting agencies, including but not limited to the City, FDOT, Miami-Dade County and DERM. Consultant will also acquire all necessary permits. <> The entire final design/construction plans preparation process shall be completed within eleven (11) months from the issuance of a written Notice to Proceed from the City, <> The construction inspection phase is not included herein, and wiD be bid out as a separate item, prior to Project construction. <> Consultant is required and expected to make presentations, answer questions, and provide pertinent information, as required by the City, regarding the Collins Avenue Project at several 2 community involvement meetings and workshops, during the Final Design/Construction Plans preparation process. (For details, please refer to Page 13), C.E.SJSummary of Pay Items: A summary of all pay items and quantities shall be prepared according to the FDOT Cost Estimating System (CES). A Summary of Pay Items computer output sheet shall be prepared at the Phases II, III, IV and final plans for all components of the set of plans, The Consultant will provide the CES input sheets for the City and FDOT input in the system, Special Provisions: The Consultant shall provide Technical Special Provisions for all items of work not covered by the FDOT Standard Specifications, Supplemental Specifications or Recurring Special Provisions. The current Supplemental Specifications are accessible on the FDOT's mainframe computer, Specifications should not be modified unless necessary to control project specific requirements. Each modification must be justified to the FDOT Specifications Office to be included in the Project's Specifications Package as Technical Special Provisions, Technical Special Provisions shall be submitted on standard size sheets, and shall be signed and sealed, for all components of the set of plans. I. A. General: The Roadway Plans Package shall be prepared by the Consultant. This work effort includes the roadway design and drainage analysis needed to prepare a complete set of Roadway Plans, Drainage Plans, Traffic Control Plans, and other necessary documents, calculations and incidental items to backup the design, B. Design Analysis: ;- 1. Typical Section Packa\:e .The Consultant shall prepare a Typical Section Design, Package to be submitted to the City and FDOT for review and approval. This package shall include the following: Transmittal letter Location Map (s) Typical Section (s) Data Sheet (s) The Typical Section Design Package shall be submitted to the City and FDOT for approval at the earliest possible date and prior to the Phase II roadway plan submittal stage, 3 2, Geometrics . The Consultant shall design the geometrics for the project using the design standards that are most appropriate with proper consideration given to the design traffic volumes, design speed, capacity and levels of service, functional classification, adjacent land use, design consistency and driver expectancy, aesthetics, pedestrian and bicycle concerns, ADA requirements, elder road user policy, access management, and scope of work, The design elements shall include, but not be limited to, the horizontal and vertical alignments, lane widths, sidewalk widths, cross slopes, borders, sight distance and lane transitions. The geometric design developed by the Consultant shall be an engineering solution that is not merely an adherence to the minimum AASHTO and/or FDOT standards. 3, DesilPl Documentation. Computation Book and Quantities .The Consultant shall submit to the City and FDOT design notes and computations to document the design conclusions reached during the development of the construction plans. The design notes and computations shall be recorded on standard size computation sheets, fully titled, numbered, dated, indexed and signed by the designer and the checker. Computer output forms and other oversized sheets shall be folded to the standard size. The data shall be in a hard back folder for submittal to the City and FDOT. One copy of the design notes and computations shall be submitted to the City and FDOT with the preliminary review plans. When the plans are submitted for final review, the design notes and computations corrected according to City and FDOT comments shall be resubmitted. At the project completion, a final set of design notes and computations, signed by the Consultant, shall be submitted with the record set of plans, The design notes and calculations shall include, but not be limited to the following data: a, Design standards used for the project. b, Pavement design computations, c, Documentation of decisions reached resulting from meetings, telephone ;- conversations or site visits. d, Calculations of quantities, e. Drainage calculations. f, Signalization and lighting calculations, traffic and signal timing/phasing, g, Justification for any variation from standards. 4 c. Drainage Analysis: 1, The Consultant shall analyze all maintenance records for the corridor and determine if any drainage problems exist. At locations where there are drainage problems, the Consultant shall provide wells. The primary consideration in all these alternatives will be to accomplish the least disruptive and most efficient system within the available right of way, Deep drainage wells will be added as needed, All design work shall be in compliance with the FDOT Drainage Manual; Florida Administrative Code, Chapter 14-86; and the requirements of the regulatory agencies, including the City, Full documentation of all meetings and decisions are to be submitted to the City and FDOT's Drainage Design section, These activities and submittals should be coordinated with the City and FDOT. 2, The Consultant will consider alternate culvert materials in accordance with Volume I of FDOT's Drainage Manual. 3, Prior to proceeding with the drainage improvements, the Consultant shall meet with the the FDOT Drainage Engineer. The purpose of this meeting is to provide information to the Consultant that will better coordinate the Preliminary and Final Drainage Design efforts, This meeting is MANDATORY and is to occur within 30 days after the Notice to Proceed is given to the Consultant. 4, The Consultant shall provide the City and FDOTs District Drainage Engineer a signed and sealed Drainage Design Report. It shall be a record set of all drainage computations, both hydrologic and hydraulic. The engineer shall include all support data such as soil borings and percolation tests, D. Roadway Plans: <- The Consultant shall prepare plan sheets, notes, and details to include the following: Key Map, Typical Section sheet(s) with notes, Summary of Quantities sheet(s), PlanlProfile Sheet(s), Summary of Pay Items, miscellaneous construction details, alignment control and curve data, and any other detail sheets necessary to convey the intent and scope of the project for the purposes of construction, E. Drainage Plans: The Consultant shall prepare plan sheets, notes, and details to include the following: Drainage Structure sheet(s), Summary of Drainage Structure sheet(s) and Special Drainage Detail sheet(s), 5 F. Traffic Control Plans: 1. Traffic Control Analysis. The Consultant shall design a safe and effective Traffic Control Plan to move vehicular and pedestrian traffic during all phases of construction, The design shall include construction phasing of roadways, ingress and egress to existing property owners and businesses, routing, signing and pavement markings, and detour tabulations. Special consideration shall be given to the construction of the drainage system when developing the construction phases, Positive drainage must be maintained at all times. The Consultant shall investigate the need for temporary traffic signals, alternate detour roads, and the use of materials such as sheet piling in the analysis, The Traffic Control Plan shall be prepared by a certified designer who has completed the Department's training course, and in accordance with FDOT's Roadway and Traffic Design Standards and the Roadway Plans Preparation Manual. 2, Traffic Control Plans. The Consultant shall prepare plan sheets, notes, and details to include the following: Typical Section sheet(s), General Notes and Construction Sequence sheet(s), Typical Detail sheet(s), Tabulation of Quantities sheet(s), Traffic Control Plan sheet(s), Signing and Pavement Marking sheet(s) and Temporary Signalization sheet(s), G. Utilities: 1. Coordination with Utility Companies. The Consultant will be solely responsible for providing technical data at a Utility Pre-Design Conference arranged by the City. The purpose will be to determine the effects the project will have on existing and proposed facilities, This allows the utility representatives to provide input into the development of the roadway plans. The existing utilities shall be shown on the plans, 2, Prt:Pare Utility Relocation Agreements . The City and FDOT shall prepare utility relocation agreements. However, the Consultant shall make every effort to avoid any conflict with the existing utilities during the design process, H. Environmental Services/Permits: Both the FDOT District 6 Environmental Management Office (EMO), and the City <- Environmental Division will review the Project for environmental concerns and will be responsible for obtaining any required environmental permits, The Consultant shall implement comments brought forth by the EMO and City and provide notes to the plans as directed by the EMO. I. Sienine and Pavement Markines: The Consultant shall prepare plan sheets, notes, and details to include the following: Key Sheet, Tabulation of Quantities sheet(s) with the quantities tabulated by sheet, General Note sheet(s), Plan Sheet(s), Guide Sign Detail sheet(s), Sign Cross Section and Layout sheet(s), Special Marking Detail sheet(s), Signs and pavement markings shall be designed in accordance with the elder road user policy, 6 The Consultant shall also provide for lighted ovethead signing (truss or cantilever) and/or overhead span wire signing if required, The Consultant shall be responsible for the design of any sign support to be built integrally with the structures included in this scope, The Consultant shall show all details (anchor bolt size, bolt circle, bolt length, etc.) as well as all design assumptions (wind loads, moments, torsion, etc.) used in arriving at those details. (The FOOT Structures Design office has computer programs available to the Consultant for the design of cantilever and truss supports, if needed). II. a. General: The Consultant shall prepare contract plan sheets, notes, and details to include the following: Key Sheet, Tabulation of Quantities sheet( s), General Note sheet( s), Signalization Plan sheet( s), Signal Interconnect Plan detail(s), Pole detail(s), and special detail(s). The Consultant shall plot existing and proposed topography, existing utilities (above and below ground), storm sewers, right-of-way, and proposed improvements, In addition the Consultant shall prepare quantities and pole schedules (including any design calculations). b, Engineering Analysis: The Consultant shall design the pole and signal head system. (The FOOT Structure Design office has a computer program available to the Consultant for this analysis, ifneeded), c, Inventory of Equipment: The Consultant shall collect information from the maintaining agencies and conduct a field review to complete a list of all existing traffic signal equipment at the locations listed for submittal to the City and FOOT. The inventory shall include the following: 1, Existing signal and pedestrian phasing, ;~ 2. Controller make, model, capabilities and condition, 3, Coordinator make, model, capabilities and condition, 4, Weekly program unit make, model, capabilities and condition. 5, Interconnect media. . 6. Distance between intersections. 7, For existing computerized signal systems inventory the computer interface equipment make, model, capabilities and condition, Testing of components is not required. 8, Controller timing data, 7 D. Signal Interconnect: The Consultant shall determine the needs of the signal interconnection system, The Consultant shall identify all usable and replacement interconnection and shall submit design cable (interconnect) plans. Ill. A. General: The Consultant shall prepare a complete set of Roadway Lighting Plans in accordance with Chapter 7 of the FDOT Plans Preparation Manual and Miami-Dade County Lighting Standards. The plans shall incorporate the light fixture type to be selected and approved by the City, which will be reflective of the character of the Art Deco Historic District. The Consultant shall provide all lighting plans including: Key Sheet, Tabulation of Quantities sheet(s), Pole Data and Legend sheet(s), Lighting Plan sheet(s), Service Point Detail sheet(s), and Special Detail sheet(s), The Consultant shall prepare the lighting poles spacing calculations based on the following variables: typical section, mounting height, mast arm length and type of luminary, and possible conflicts/obstructions, The Consultant shall coordinate with the City and FDOT and adjacent section design firms to ensure consistency in the design of lighting appurtenances The Consultant shall submit a lighting report which shall include: Project Description, Design Criteria, Proposed Lighting System, and Voltage Drop calculations for approval by the City and FDOT. IV. S1JJI)Y REQUIBEMENTS AND PROVISIONS FOR WORK A. Governing Regulations: ;- The services performed by the Consultant shall be in compliance with all applicable FDOT Manuals and Guidelines, The FDOT's Manuals and Guidelines incorporate by requirement or reference all applicable State and Federal regulations, The current edition, including updates, of the following FDOT Manuals and Guidelines shall be used in the performance of this work. 1, Project Development and Environmental Manual. 2, Roadway Plans Preparation Manual. 3. FDOT Roadway Traffic and Design Standards 4, Manual of Uniform Minimum Standards for Design, Construction Maintenance for Streets and Highways, 8 5. FDOT Bicycle Facilities Planning and Design Manual. 6, FDOT Right-of-Way Mapping Handbook, 7, FDOT Right-of-Way Mapping CADD Handbook, 8, FDOT Location Survey Manual. 9, FDOT EFB User Guide. 10, FDOT Drainage Manual.Standards. 11, FDOT Outline Specifications .Aerial Surveys / Photogrammetry, 12, FDOT Soils and Foundations Manual. 13. FDOT Structures Design Guidelines. 14, FDOT Computer Aided Design and Drafting (CADD) Roadway Standards Manual. 15. FDOT Roadway CADD Handbook 16. Florida's Level of Service Standards and Guidelines Manual for Planning. 17. Equivalent Single Axle Load Guidelines. 18, Design Traffic Procedure, 19, FDOT K-Factor Estimation Process, 20, Project Traffic Forecasting Guidelines, The following provisions shall also apply: ,. 1. Si~in~ and Markin~ Plans All plans are to be prepared in accordance with the latest design standards and practices (Manual on Uniform Traffic Control Devices), FDOT Standard Specifications, Indexes, FDOT Plans Preparation Manual, and instructions issued by City and FDOT to the Consultant, and shall be accurate, legible, complete in design and drawn to the scale as directed by FDOT and furnished in reproducible form. 2. Traffic SilPlal Plans All plans are to be prepared in accordance with the latest design standards adopted by FDOT and Miami-Dade County, and instructions issued by City and FDOT to the Consultant, and shall be accurate, legible, complete in design and drawn to the scale as directed by FDOT and furnished in reproducible form. 9 3, Li~tin~ Plans All plans are to be prepared in accordance with FDOT design standards, City and FDOT Standard Specifications, City of Miami Beach and Miami-Dade County requirements, FDOT Plans Preparation Manual, and instructions issued by the City and FDOT to the Consultant, and shall be accurate, legible, complete in design and drawn to the scale as directed by FDOT, and furnished in reproducible form, B. Project Schedule: Within ten (10) days after the issuance of a Notice-To-Proceed, the Consultant shall provide a schedule of calendar deadlines, which shall include bufnot be limited to Project milestones and a timeline for completion of each discrete portion of the Services; all to be completed within the eleven (]]) month initial term of this Agreement. Consultant shall also include an anticipated payout curve, The schedule and anticipated payout curve shall be prepared in a format prescribed by the City, and must be approved by the City prior to any implementation and/or commencement of the Services.. C. Progress Reporting: The Consultant shall meet with City and FDOT on a monthly basis and provide written progress reports which describe the work performed on each task. Progress reports shall be delivered to the City and FDOT concurrently with the monthly invoice, Judgment on whether work of sufficient quality and quantity has been accomplished will be made by the City and FDOT Project Managers by comparing the reported percent complete against actual work accomplished. D. Meetings and Presentations: The Consultant shall attend a Notice-To-Proceed Meeting with City and FDOT representatives, where relevant Project information will be provided by the City and FDOT, along with procedures for administering the contract. The Consultant and its staff shall also be available with no more than a five (5) workday notice to attend meetings or make presentations, as required by the City and FDOT, Such meetings and presentations may be held at any hour between 8:00 A.M. and ]2:00 midnight on any day of the week, The Consultant may be called upon to provide maps, press releases, advertisements, audiovisual displays and similar materia] for such meetings. '- E. Quality Control: The Consultant shall be responsible for the professional quality, technical accuracy and coordination of all designs, drawings, specifications and other services furnished by the Consultant under this Agreement. The Consultant shall provide a Quality Control Plan which describes the procedures to be utilized to verify, independently check, and review all design drawings, specifications, and other documentation prepared as a part of the contract. The Consultant shall describe how the checking and review processes are to be documented to verify that the required procedures were followed, The Quality Control Plan may be one utilized by the Consultant as part of their normal operation or it may be one specifically designed for this Project. The Consultant shall submit a Quality Control Plan for approval within 20 (twenty) calendar days of the written Notice to Proceed, 10 A marked up set of prints from a Quality Control review will be sent in with each phase review submittal. The responsible Professional Engineer or Professional Surveyor that performed the Quality Control review will sign a statement certifying that the review was conducted, The Consultant shall, without additional compensation, correct all errors or deficiencies in the designs, drawings, specifications and/or other services. F. Correspondence: Copies of all written correspondence between the Consultant and any party pertaining specifically to this Agreement shall be provided to the City and FDOT for their records within one (1) week of the receipt or mailing of said correspondence, G. Liaison Office: The City, FDOT and the Consultant will designate a Liaison Office and a Project Manager who shall be the representative of the their respective organizations for the Project. While it is expected the Consultant shall seek and receive advice from various state, regional, and local agencies, the final direction on all matters of this Project remain with the City and FDOT Project Managers. H. Computer Automation: The Project shall be developed utilizing computer automation systems in order to facilitate the development of the contract plans, Various software and operating systems were developed to aid in assuring quality and conformance with FDOT policies and procedures, Seed Files, Cell Libraries, User Commands, MDL Applications and related programs developed for roadway design and drafting are available in Intergraph / Microstation format. However, it is the sole responsibility of the Consultant to utilize current FDOT releases of all CADD applications, The Consultant's role and responsibilities are defined in the FDOT's CADD ROADWAY STANDARDS MANUAL. The Consultant will be required to submit final documents and files which shall include complete CADD design & coordinate geometry files in Autocad 14 format, as described in the above referenced document. <- The archived submittal shall also include either a TIMS database file, CADD Index file (generated from RDMENU) or documentation that shall contain the Project history, file descriptions of all (and only) Project files, reference file cross references, and plotting criteria (e,g, batch, level symbology, view attributes, and display requirements), A printed directory of the archived submittal shall be included, Projects developed in metric units must use the following working units: o master units of meters. o sub units of 1000, o positional units of 4, 11 The global origin will be in the lower left hand comer of the design plane, The working area is meters square. This ensures that: o All work is accurate to a millimeter with round off, o Any of Florida's three State Plane Coordinate System metric values can be stored in the CADD file. o EFB, CAiCE and GEOP AK. coordinate geometry files are compatible. v. PUBLIC INVOLVEMENT PROCESS As required by the City, the Consultant is required and expected to make presentations, answer questions, and provide pertinent information regarding the Project at several community involvement meetings (PIP), during the final design/construction plans preparation! environmental permitting process. The following activities will apply: o Meet with the City and FDOT Project Managers as needed. o Meet once a month with a City-designated Project Steering Committee, o Meet with a Collins Avenue Task Force at a date to be designated by the City Project Manager. o The Project Steering Committee will determine when the first of three (3) public meetings will be held by Consultant. o The additional public meetings will be held when the Project plans are respectively at 60%, and between 90% and 100% levels of completion. o Meet with the City's Transportation and Parking Committee to present the Project and answer questions; a second meeting will be held, if needed, o Meet with the City Commission to present the Project and answer questions, ,- F;\~v.MELlA'I'OOK'OIJ,INSC.Wl'O 12