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Agreement with Camillus House Inc go (7- 30000 AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND CAMILLUS HOUSE INC FOR EMERGENCY SHELTER SERVICES THIS AGREEMENT made and entered into this 9'14 04} � ' C , by and between the CITY OF MIAMI BEACH, FLORIDA, a Florida municipal corporation (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139, and CAMILLUS HOUSE INC., a Florida corporation (hereinafter referred to as Contractor), whose address is 1603 NW 7T" Avenue, Miami, Florida, 33136. SECTION 1 1.1 DEFINITIONS Agreement: This Agreement between the City and Contractor, and any exhibits and/or attachments hereto. City Manager: The Chief Administrative Officer of the City. Contractor: For the purposes of this Agreement, Contractor shall be deemed to be an independent contractor, and not an agent or employee of the City. Services: All services, work and actions by the Contractor performed pursuant to or undertaken under this Agreement, as described in Section 2 and Exhibit "A" hereto. Fee (Compensation): Amount paid to the Contractor to cover the costs of the Services. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139, telephone number (305) 673-7000, Ext. 6435, and fax number (305) 673-7023. City of Miami Beach-Camillus House Page 1 SECTION 2 SCOPE OF WORK(SERVICES) The scope of work to be performed by Contractor is set forth in Exhibit "A," and "B", each entitled "Scope of Services" and "Service Deliverables". SECTION 3 COMPENSATION 3.1 FIXED FEE For the term of this Agreement, the City agrees to pay a fixed fee of $26.35 per bed, per day, for a minimum of twelve (12) beds, in an amount not to exceed One Hundred Ninety-Eight Thousand One Hundred Twenty-Five Dollars and Sixty-Five Cents ($198,125.65) per year for Year One of this Agreement, to be used by Contractor to provide Emergency Shelter Services (such Services as set forth in Exhibit "A" and "B" hereto). In Year Two, the fixed fee shall be $27.14 per bed, per day, fora minimum of Twelve (12) beds, in an amount not to exceed Two Hundred Four Thousand Sixty-Nine Dollars and Forty-Two Cents ($204,069.42). In Year Three, the fixed fee shall be $27.95 per bed, per day, for a minimum of twelve (12) beds, in an amount not to exceed Two Hundred Ten Thousand One Hundred Ninety-One Dollars and Fifty-One Cents ($210,191.51). In Year Four, the fixed fee shall be $28.79 per bed, per day, for a minimum of twelve (12) beds, in an amount not to exceed Two Hundred Sixteen Thousand Four Hundred Ninety-Seven Dollars and Twenty-Five Cents ($216,497.25). In Year Five, the fixed fee shall be $29.66 per bed, per day, for a minimum of twelve (12) beds, in an amount not to exceed Two Hundred Twenty-Two Thousand Nine Hundred Ninety-Two Dollars and Sixteen Cents ($222,992.16). 3.2 INVOICING Contractor shall submit a monthly invoice, which includes a description of the Services provided including the number of beds provided and clients served. 3.3 METHOD OF PAYMENT Payments shall be made within forty-five (45) days of the date of invoice, in a manner satisfactory to and as approved and received by the City. Contractor shall mail all invoices to: City of Miami Beach Office of Housing & Community Services Attention: Maria L. Ruiz 1700 Convention Center Drive Miami Beach, Florida 33139 City of Miami Beach-Camillus House Page 2 SECTION 4 GENERAL PROVISIONS 4.1 RESPONSIBILITY OF THE CONTRACTOR With respect to the performance of the Services, the Contractor shall exercise that degree of skill, care, efficiency and diligence normally exercised by recognized professionals with respect to the performance of comparable services. In its performance of the Services, the Contractor shall comply with all applicable laws, ordinances, and regulations of the City, Miami-Dade County, the State of Florida, and the federal government, as applicable. 4.2 DURATION AND EXTENT OF AGREEMENT (TERM) The term of this Agreement shall commence upon execution of this Agreement by all parties hereto, as set forth in the Effective Date on page 1 hereof, and shall continue, for five (5) years, unless otherwise terminated by the City. The terms of this agreement can be extended for an additional two (2), one (1) year terms with the approval of the City Manager. 4.3 TIME OF COMMENCEMENT OF SERVICES The Services to be rendered by the Contractor shall be commenced upon receipt of a written Notice to Proceed from the City subsequent to execution of the Agreement by the parties. 4.4 INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees and agents, from and against any and all actions, claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees, for personal, economic or bodily injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Contractor, its employees, agents, sub-consultants, or any other person or entity acting under Consultant's control, in connection with the Contractor's performance of the Services pursuant to this Agreement; and to that extent, the Contractor shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The Contractor's obligation under this Subsection shall not include the obligation to indemnify the City of Miami Beach and its officers, employees and agents, from and against any actions or claims which arise or are alleged to have arisen from the grossly negligent or wrongful act or omission of the City and its officers, employees City of Miami Beach-Camillus House Page 3 and agents. The parties each agree to give the other party prompt notice of any claim coming to its knowledge that in any way directly or indirectly affects the other party. 4.5 TERMINATION, SUSPENSION AND SANCTIONS 4.5.1 Termination for Cause If the Contractor shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to this Agreement, the City shall thereupon have the right to terminate the Services then remaining to be performed. Prior to exercising its option to terminate for cause, the City shall notify the Contractor of its violation of the particular terms of this Agreement and shall grant Contractor seven (7) days to cure such default. If such default remains uncured after seven (7) days, the City, upon three (3) days' notice to Contractor, may terminate this Agreement and the City shall be fully discharged from any and all liabilities, duties and terms arising out of/or by virtue of this Agreement. Notwithstanding the foregoing, if the default is of a nature that cannot be cured, such as perpetrating a fraud or making a material misrepresentation in connection with the performance of this Agreement, the termination shall be effective upon receipt of the termination notice and no cure period shall apply. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Contractor. The City, at its sole option and discretion, shall additionally be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against the defaulting party. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. To the extent allowed by law, the defaulting party waives its right to jury trial and its right to bring permissive counter claims against the City in any such action. 4.5.2 Termination for Convenience of City NOTWITHSTANDING SECTION 4.5.1, THE CITY MAY ALSO, FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THIS AGREEMENT AT ANY TIME DURING THE TERM HEREOF BY GIVING WRITTEN NOTICE TO CONTRACTOR OF SUCH TERMINATION, WHICH SHALL BECOME EFFECTIVE THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONSTRACTOR OF THE WRITTEN TERMINATION NOTICE. IN THAT EVENT, ANY FINISHED OR UNFINISHED DOCUMENTS AND OTHER MATERIALS PREPARED AND OR OTHERWISE COMPILED BY CONTRACTOR PURSUANT TO ITS PROVISION OF THE SERVICES City of Miami Beach-Camillus House Page 4 CONTEMPLATED IN SECTION 2, SHALL BE PROMPTLY ASSEMBLED AND DELIVERED TO THE CITY, AT CONTRACTOR SOLE COST AND EXPENSE. IF THE AGREEMENT IS TERMINATED BY THE CITY AS PROVIDED IN THIS SUBSECTION, CONTRACTOR SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED, AS DETERMINED BY THE CITY AT ITS SOLE DISCERTION, UP TO THE DATE OF TERMINATION; PROVIDED, HOWEVER, THAT AS A CONDITION PRECEDENT TO SUCH PAYMENT, CONTRACTOR SHALL HAVE DELIVERED ANY AND ALL DOCUMENTS, MATERIALS, ETC, TO CITY, AS REQUIRED HEREIN. 4.5.3 Termination for Insolvency The City also reserves the right to terminate the remaining Services to be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 4.6.2. 4.5.4 TERMINATION FOR LACK OF FUNDS It is expressly understood and agreed by the parties hereto that monies to be used by Contractor, as contemplated by this Agreement, may originate from City of Miami Beach Resort Tax, General Fund and/or Community Development Block Grant (CDBG) funds from the US Department of Housing and Urban Development (HUD) and must be implemented in full compliance with all of HUD's rules and regulations. It is expressly understood and agreed that in the event of curtailment or non-production of said federal grant funds, the financial sources necessary to continue to pay the Contractor all or any portions of the funds contemplated herein will not be available, and that this Agreement will thereby terminate effective as of the time that it is determined by the City, in its sole discretion and judgment, that said funds are no longer available. In the event of such determination, the Contractor agrees that it will not look to, nor seek to hold liable, the City nor any individual member of the City Commission and/or City Administration thereof personally for the performance of this Agreement and all of the parties hereto shall be released from further liability each to the other under the terms of this Agreement. In the event of such termination, the rights and obligations for the parties shall be the same as provided for in Section 4.5.2. 4.5.5 Sanctions for Noncompliance with Nondiscrimination Provisions In the event of the Contractor's noncompliance with the nondiscrimination provisions of this Agreement, as applicable, the City shall impose such sanctions as the City or the State of Florida may determine to be appropriate, including but not limited to, withholding of payments to the Contractor under the Agreement until the Contractor complies and/or cancellation, termination or City of Miami Beach-Camillus House Page 5 suspension of the Services and/or the Agreement. In the event the City cancels or terminates the Services and/or the Agreement pursuant to this Subsection the rights and obligations of the parties shall be the same as provided in Section 4.5.2. 4.6 CHANGES AND ADDITIONS Any changes and additions to the terms of this Agreement shall be by a written amendment, signed by the duly authorized representatives of the City and Contractor. No alteration, change, or modification of the terms of this Agreement shall be valid unless amended in writing, signed by the parties hereto, and approved by the City. 4.7 RELIGIOUS ORGANIZATION OR OWNED PROPERTY As applicable, Emergency Shelter Grant funds may be used by religious organizations or on property owned by religious organizations only with the prior written approval from the City and only in accordance with requirements set in 24 CFR 576.23. 4.8 COMPLIANCE WITH LOCAL, STATE, AND FEDERAL REGULATIONS The Contractor agrees to comply with all applicable federal regulations as they may apply to program administration and to carry out each activity in compliance with the laws and regulations as described in 24 CFR 576, as same may be amended from time to time. Additionally, the Contractor will comply with all state and local (City and County) laws and ordinances hereto applicable. It shall be Contractor's sole and absolute responsibility to continually familiarize itself with any and all applicable federal regulations, as well as any and all applicable state and local laws and ordinances. 4.9 CONFORMITY TO HUD REGULATIONS Section Deleted. 4.10 AUDIT AND INSPECTIONS With 24-hour written notice, the City and/or such representatives as the City may deem to act on its behalf, may, during normal business hours, audit, examine and make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. Contractor shall maintain any and all records necessary to document compliance with the provisions of this Agreement. City of Miami Beach-Camillus House Page 6 4.11 ASSIGNMENT, TRANSFER OR SUBCONTRACTING The Contractor shall not subcontract, assign, or transfer any work under this Agreement without the prior written consent of the City. 4.12 SUB-CONTRACTORS The Contractor shall be liable for the Contractor's services, responsibilities and liabilities under this Agreement and the services, responsibilities and liabilities of sub-contractors, and any other person or entity acting under the direction or controls of the Contractor. When the term "Contractor" is used in this Agreement, it shall be deemed to include any sub-contractors and any other person or entity acting under the direction or control of Contractor. All sub-contractors must be approved of in writing prior to their engagement by Contractor. 4.13 EQUAL EMPLOYMENT OPPORTUNITY In connection with the performance of this Agreement, and only in accordance with applicable federal law, the Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, sex, intersexuality, gender identity, sexual orientation, age, and national origin, place of birth, marital or familial status, or disability. The Contractor shall take affirmative action to ensure that applicants are employed and that employees are treated during their employment without regard to their race, color, religion, ancestry, sex, intersexuality, gender identity, sexual orientation, age, national origin, place of birth, marital or familial status, or disability, as applicable. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or termination; recruitment or recruitment advertising; layoff or termination; rates of pay, or other forms of compensation; and selection for training, including apprenticeship. 4.14 CONFLICT OF INTEREST The Contractor agrees to adhere to and be governed by the Metropolitan Miami-Dade County Conflict of Interest Ordinance (No. 72-82), as amended; and by the City of Miami Beach Charter and Code, which are incorporated by reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirectly which should conflict in any manner or degree with the performance of the Services. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Contractor. No member of City of Miami Beach-Camillus House Page 7 or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising there from. 4.15 PATENT RIGHTS; COPYRIGHTS; CONFIDENTIAL FINDINGS Any patentable result arising out of this Agreement, as well as all information, design specifications, processes, data and findings, shall be made available to the City for public use. No reports, other documents, articles or devices produced in whole or in part under this Agreement shall be the subject of any application for copyright or patent by or on behalf of the Contractor or its employees or subcontractors. 4.16 NOTICES All notices and communications relating to the day-to-day activities shall be exchanged between the Project Manager appointed by the Contractor and the Program Coordinator designated by the City. The Contractor's Project Manager and the City's Program Coordinator shall be designated promptly upon commencement of services. All other notices and communications in writing required or permitted hereunder may be delivered personally to the representatives of the Contractor and the City listed below or may be mailed by registered mail. Until changed by notice in writing, all such notices and communications shall be addressed as follows: TO CONTRACTOR: Camillus House, Inc. Attn: Hilda M. Fernandez, Executive Director 1603 NW 7th Avenue Miami, Florida 33136 (305) 374-1065 THE CITY: City of Miami Beach Attn: Kathie G. Brooks/Assistant City Manager 1700 Convention Center Drive Miami Beach, Florida 33139 (305) 673-7010 WITH COPIES TO: Office of Housing and Community Services Attn: Maria L. Ruiz, Director City of Miami Beach City of Miami Beach-Camillus House Page 8 1700 Convention Center Drive Miami Beach, Florida 33139 4.17 LITIGATION JURISDICTION VENUE This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of the Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, CONTRACTOR AND CITY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OR ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 4.18 ENTIRETY OF AGREEMENT This writing and any exhibits and/or attachments incorporated (and/or otherwise referenced for incorporation) herein embody the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. 4.19 INSURANCE REQUIREMENTS The Contractor shall not commence any work and/or Services pursuant to this Agreement until all insurance required under this Section has been obtained and such insurance has been reviewed and approved by the City's Risk Manager. Contractor shall maintain and carry in full force during the term of this Agreement the following insurance: 1. Contractor General Liability, in the amount of $1,000,000, naming the City of Miami Beach, Florida as an additional insured. 2. Workers Compensation & Employers Liability, as required pursuant to Florida Statutes. All insurance required hereunder must be furnished by insurance companies authorized to do business in the State of Florida. Original certificates of insurance for the above coverage must be submitted to the City's Risk Manager at the Office of the Risk Manager of the City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139. City of Miami Beach-Camillus House Page 9 The Contractor is solely responsible for obtaining and submitting all insurance certificates for its sub-contractors. All insurance policies must be issued by companies authorized to do business under the laws of the State of Florida. The companies must be rated no less than "B+" as to management and not less than "Class VI" as to strength by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. Compliance with the foregoing requirements shall not relieve the Contractor of the liabilities and obligations under this Section or under any other portion of this Agreement, and the City shall have the right to obtain from the Contractor specimen copies of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required overage. All of Contractor's certificates, as required in this Section 4.19 (1), shall contain endorsements providing that written notice shall be given to the City at least thirty (30) days prior to termination, cancellation or reduction in coverage in the policy. The insurance certificate for the General Liability shall reflect that the City is an additional insured. The Contractor shall not commence any work and/or Services pursuant to this Agreement until the City's Risk Manager has received, reviewed and approved, in writing, certificates of insurance showing that the requirements of this Section (in its entirety) have been met and provided for. 4.20 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $1,000. Contractor hereby expresses its willingness to enter into this Agreement with Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of$1,000. Accordingly, and notwithstanding any other term or condition of this Agreement, Contractor hereby agrees that the City shall not be liable to the Contractor for damages in an amount in excess of $1,000 for any action or claim for breach of contract arising out of the performance or non- performance of any obligations imposed upon the City by this Agreement. Nothing contained in this paragraph or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability as set forth in Section 768.28, Florida Statutes. City of Miami Beach-Camillus House Page 10 4.21 CONSULTANT'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW (A) Contractor shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. (B) The term "public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. (C) Pursuant to Section 119.0701 of the Florida Statutes, if the Contractor meets the definition of "Contractor" as defined in Section 119.0701(1)(a), the Contractor shall: (1) Keep and maintain public records required by the City to perform the service; (2) Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Contractor does not transfer the records to the City; (4) Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Agreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. (C) REQUEST FOR RECORDS; NONCOMPLIANCE. (1) A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Contractor of the request, and the Contractor must City of Miami Beach-Camillus House Page 11 provide the records to the City or allow the records to be inspected or copied within a reasonable time. (2) Contractor's failure to comply with the City's request for records shall constitute a breach of the Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or (3) avail itself of any available remedies at law or in equity. (3) A Contractor who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. (D) CIVIL ACTION. (1) If a civil action is filed against a Contractor to compel production of public records relating to the City's contract for services, the court shall assess and award against the Contractor the reasonable costs of enforcement, including reasonable attorney fees, if: a. The court determines that the Contractor unlawfully refused to comply with the public records request within a reasonable time; and b. At least eight (8) business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Contractor has not complied with the request, to the City and to the Contractor. (2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of public records and to the Contractor at the Contractor's address listed on its contract with the City or to the Contractor's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. (3) A Contractor who complies with a public records request within eight (8) business days after the notice is sent is not liable for the reasonable costs of enforcement. (E) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO@MIAMIBEACHFL.GOV PHONE: 305-673-7411 City of Miami Beach-Camillus House Page 12 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA -4 3/ct livc = \ B E- ' , a, i .sii. ,„..\ ...... ..qiwkirm _Amii..— Rafael E. Granado, City Clerk f.` .fit ,,4? ', el'Mayor ' Z-,Za:I--i. ..-2.".C..)- \. j FOR CONTRACTOR: ATTEST: Camillus House, Inc. By: l I. RI.dad Mje$ /t U v By: Hilda. g / ,-naiic- /, . _ ,„ //' i I $ 24.),"_o_ye SecretaryPr- ident _ D-1 Jig Date • ''' ;I'1I1 AS TO •r,10, : �•ruUAGE 'XETION Car- 1 e .Attorney L oil to City of Miami Beach-Camillus House Page 13 EXHIBIT "A" "SCOPE OF SERVICES" The Contractor agrees to provide the following services to individuals and families referred for emergency shelter placement: Service Units of Service Documentation of Service Attendance Roster- Bed Roster Report 1 Report Daily received by 9am daily, excluding legal holidays Emergency Housing 12 beds per day, Attendance Roster 365 days per year Meals 3 meals per day/ Attendance Roster per client placed Care Plan Management Minimum of weekly Care Plan Progress Reports Care Plan conferences per client placed in shelter Case Review with City 1 Joint Meeting w/ Care Plan Progress Reports Staff City Staff Monthly Related Definitions: The City's goal is to reduce homelessness by providing emergency shelter to homeless persons as a means of transitioning them to stability and, ultimately, permanent housing. The City adheres to a strengths- based client engagement strategy that seeks to utilize a client's strengths to devise plans that incorporate these natural strengths to overcome existing service gaps or personal barriers. We seek to adhere to cultural competency standards and engage the client at his/her level of comprehension. In order to achieve this and ensure that finite public resources are used efficiently, the City will expect the following: Intake & Consent — The Intake provides prospective clients with an overview of shelter services and the benefits and expectations of program participation. Client consents required for program participation are executed by the City enabling the provision of further services by the City and Contractor. Assessment — An assessment documents the natural supports and needs of the client and his/her family. The assessment also indicates the client's number in the Homeless Management Information System (HMIS). Assessments must meet the following criteria: • Information collected is documented completely and accurately • Adherence to grammar and spelling rules for the English language City of Miami Beach-Camillus House Page 14 • A sincere and thorough effort to understand the client, his/her family, and their respective strengths and needs • Effective engagement to ensure that the client and his/her family are informed regarding program services and expectations as well as the means/process by which to access additional services • All client and family needs have been identified and subsequently addressed via Referral Care Plan — The Care Plan outlines the specific strategies and steps to be taken by the client to address personal and family stability and the subsequent goal of obtaining permanent housing. The plan identifies the issues to be addressed and the respective community-based agencies or resources that will be harnessed in response. The Care Plan should evolve to guide clients to permanent housing and independent living. Care Plan Contact/Progress Update — A Care Plan Contact provides an opportunity to monitor the client's progress towards the goals identified via the Care Plan as well as to identify any new concerns or issues that require address through referral. A Care Plan Contact is conducted in person. The contact will document following minimum criteria: • Progress on the Care Plan is reviewed and documented • The identification of any additional needs or issues affecting school attendance were discussed and, when appropriate, referrals were subsequently issued Care Plan Contacts are to take place within the following timeframes: • Care Plan Contact#1: Three business (3) days of shelter placement • Care Plan Contact#2 and forward: Weekly Care Plan Close-Out— The Care Plan Close-Out documents the client's successful completion of all items and strategies identified in the Care Plan. Conversely, failure to complete the Care Plan should trigger a referral to an alternate program or exploration of alternate options for the client including termination. Clients are expected to demonstrate ongoing progress towards independence as a condition of program participation. A Care Plan Close-Out is conducted in person with the client. The contact will document following minimum criteria: • Completion of the Care Plan is reviewed and documented • Documentation of client destination (i.e. independent housing, supportive housing, other shelter, etc. Client Termination — The Contractor may terminate clients for failure to adhere to Care Plan goals and timelines as well as failure to adhere to shelter rules. The Contractor will notify the City in writing of any terminations and the reasons for such termination. City of Miami Beach-Camillus House Page 15 Initial Care Plan — The City will provide an Initial Care Plan as part of the referral and placement process to shelter. This Plan, which the client consented to as a condition of accepting shelter, will identify the initial actions/goals a client must achieve to maintain shelter. Typically, this will include: • Adherence to shelter rules (including TB test) • Obligatory meetings with the on-site, assigned care manager • Application for eligible entitlements (including phone service) • Application for replacement identification documents (if applicable) • Sobriety supports (for those clients experiencing addiction) • Income generation The Initial Care Plan establishes the immediate, actionable steps that a client must take towards independence. These steps each have deadlines for completion. If a client fails to meet a deadline and the cause for this failure is his/her inaction, the client is subject to termination from the program. It should be underscored that the terms of shelter acceptance were stipulated in the Initial Care Plan. Any deviation or performance failure on the client's part is, therefore, a rejection of the shelter offer. Typically, the Initial Care Plan will provide tasks that keep the client engaged to outcomes-designed goals until the first full meeting with his/her assigned on-site care manager. The Contractor will grow and expand the Care Plan to reflect the evolving, emerging needs of the client as he/she makes progress towards independence. Referrals — Referrals address the identification of a specific client need and the subsequent identification of a community-based resource and/or strategy to address the need. Referrals must be provided for all service needs recognized in the intake and assessment and subsequent Care Plan Progress or client-initiated requests. Referrals must be issued with the following client-focused interests in mind: • Is the referral appropriate within the scope of the client's Care Plan? • Does the referral address the need identified? • Can the client access the services being sought via the referral? • Is the agency provided in the referral the most accessible, most appropriate provider for the services needed? • Is the referral culturally appropriate? • Does the client consent to receiving the referral? These referrals must be documented and included within the client's Care Plan. City of Miami Beach-Camillus House Page 16 EXHIBIT "B" Service Deliverables Services must be delivered as follows: Care Plan Development While the Initial Care Plan gets a client to the shelter as a condition of accepting services, it will be the shelter provider's responsibility to amend the Care Plan to reflect the necessary, progressive steps leading to the client's eventual (and hopefully expeditious) transition to independent, permanent housing. This evolving Care Plan will address specific strategies and timelines to achieve the following: • Permanent, sustained source of income (enabling self-sustenance) • Permanent, sustainable housing (suitable and appropriate to client needs and income stability) • Natural supports (individual- and community-level engagements to eliminate social isolation and provide barriers to recidivism and a return to homelessness) • Medical supports (for those with either physical or medical conditions that can pose a risk factor for homelessness) • Sobriety supports (for those with addiction issues) such as Alcoholic Anonymous, etc. • Legal status advocacy (for those without established legal status; this may include the obtaining of a tax identification number along with a correlating, realistic action plan to meet all of the supports listed previously) • Adult education opportunities, such as General Education Development, English as a second language, and or technical education/certification, etc. • Community integration efforts, recreational activities within the community, church and faith support, volunteer opportunities, etc. The Care Plan is a written document expected by the client that specifically delineates the goals identified and expected and the specific strategies (referrals/actions/achievements) for the fulfillment of these goals. More so, the Care Plan delineates the specific timeframes by which each interim goal or strategy is expected to be fulfilled as well as the means for their achievement. For example: (see next page) City of Miami Beach-Camillus House Page 17 The Trident of Support The Trident of Support has delineated that the `_ client, contractor and broader community o each have a role in �m ending homelessness. >Z The expectation is that . o the Care Plan will clearly define each of ` s these roles and expectations. Client Responsibilities&Tasks Ultimately, the client has the greatest Accept responsibility and proportion of commit towards doing what needs to be done to end responsibility. The personal homelessness. expectations must be Meet with Care Coordinator and all scheduled sound and lead to the appointments prepared to client's ultimate fulfill Care Plan Meet all Care Plan objectives, independence and as they evolve,to enable independent living transition to permanent, sustainable housing Work towards obtaining income, that is suitable to the staying healthy,establishing Plan on exiting shelter as supportive relationships,and soon as income is stable and client and his/her preparing to live independently housing is located family. Professionals' Responsibilities&Tasks As the professional guiding the process, the Contractor will 0 • 4111 oil 0 ensure that clear expectations, Respect and Provide communications and understand6 ent's cutturany fidelity to the Care Plan EvowV. ononr un,que reeds& tornpetrat *tido th.caal yourto!t:nCate referrals) are maintained Plan P'an services throughout the client's engagement. City of Miami Beach-Camillus House Page 18 The Care Plan needs to ensure that the Trident of Support is provided for every expectation PR REBS MEASURES No Cato Pion Goals Eng«,amant ,. Rs/ al or Aurgnment aswa .Unita Goal J• Iasaaurs DsWlim Achieved Rescue MYsOA n t C.". lSuppntt 4o0CcalWn t Mernigest tu+stzo,a SessKn Personal Teak rrMMrtg i t Howls) .. ''.. ProtesaronN Stele AttorneyasOffKe Support -.. 2 SIffie Attorney Natural art•AtteSupporte.Group Personel Task Stirred aspic anon .. _ t^rotesagnal ... ..,..... .. ASd[sa.Zaw[es •!antral Support erne,NN SUen f ♦.. _.. __.... - _.. Arne,...gagmen.Clasanse Yd84Ml Tisk Bv.KaP�.Sgemeet *monad TaskProtessoonal Ove Care PenonN Task _.... _ ...... . .__. -'-.-a. _ .. Professional Supports must be Natural Supports should remain culturally competent,accessible and even after the client exits the appropriate Continuum of Care The Care Plan provides the framework for expectations, timelines, resources and outcomes. The Care Plan should be a vibrant document that establishes accountability and serves as the record of all progress, services and interventions applied. Sometimes, despite best efforts, goals are not achieved. In those cases in which client inaction or deliberate action were the cause for failure, the client is subject to program termination. In those cases in which best efforts adhered to the strategies proscribed but did not achieve outcome, the in-house care manager has the discretion to authorize additional time for goal achievement or reconsider the viability of the goal and suggest an alternative. Such decisions should be based on the facts at hand and the client's overall adherence to the Care Plan and natural resources. The Care Plan is an evolving, progressive document and should be amended as frequently as necessary to drive the client to the ultimate goal of independence. Goals that are too broadly defined should be avoided as should also a fixed chronological and universal application of expectations. Care Plans should reflect. the client's individual strengths and assets with a conscious recognition and respect for the availability of resources and the client's cultural and physical identity. There is no such thing as one Care Plan fits all. Care Plans are expected to be the product of City of Miami Beach-Camillus House Page 19 client assessment, realistic client expectations and the realistic incorporation of interventions and resources. Engagement Strategies The Contractor will adhere to the following engagement strategies in the delivery of services: • Advise the client of the scheduled weekly Care Plan meeting and its requirements and timelines. • Provide client information regarding the Care Coordination process and other available services. • Reintroduce the services available and the Care Plan goals during each client interaction. • Document every interaction with or on behalf client via the Care Plan Contact/Progress Report. • Meet with Homeless Outreach Program Coordinator or his/her designee on a monthly basis to discuss client progress. Discharge Planning Discharge typically results under two conditions: 1. The client has failed to adhere to his/her Care Plan and is being terminated for cause; or 2. The client is ready to be transitioned to an alternate housing environment (which may include relocation; an alternate shelter; transitional, supportive and permanent housing). Clients whose cause for failure cannot be clearly ascertained should be placed on notice and trigger an interventional action. Such notice should include immediate intervening steps (Care Plan amendment) that the client is required to take in order to maintain his/her program enrollment. As with all Care Plan items, specific strategies and benchmarks (including timelines) must be included. Clients who willfully fail adherence to their Care Plans should be discharged as soon as they violate Care Plan requirements. Clients who are being terminated for cause should be notified in writing as to the reason(s) for termination. Such notice should be forwarded to the City upon issuance. Additional Client Services The City expects that the following services to be provided, as appropriate: 1. Testing for tuberculosis within forty-eight (48) business hours of admittance to shelter. City of Miami Beach-Camillus House Page 20 2. Case Management staff will be bilingual and should have some social service experience working with homeless populations and/or preferably a Bachelor of Arts degree in Social Work. 3. Clients will receive case management services from the City with an emphasis on obtaining stability, entitlements, and housing, this includes: a. Development of a Care Plan and documentation of contacts; b. Referrals for specialized health, substance abuse, mental health screening and treatment will be made for clients based on need or their request; c. Referral to other entitlement agencies including, but not limited to, Veterans Administration, SNAP and Medicaid; d. Referral to educational and vocational training; e. Create and maintain client resume on file; f. Referral for employment; and g. Referral to permanent housing, among others 4. Clean clothing and hygiene products, if available. 5. Random drug and alcohol tests will be conducted monthly and/or at shelter staffs discretion with test results included in client's case file. 6. The City reserves the right to conduct periodic audits of client files to ensure adherence to service benchmarks. Employee/ Contractor File Review The following documentation must be included in the employee/Contractor file for those employees/Contractors providing services under this contract. The following must be included in the employee files: • Employment Application • Evidence of degree/credentials • Job Description Signed by Employee • Evidence of Required Experience • Florida Background Criminal Screening • Proof of Knowledge of Policies & Procedures • Confidentiality Agreement Re: Client Information • Documentation of Agency Training/In-Service Training • Evidence of completion of mandatory inclusion training provided by Pridelines • 1-9 Verification on File The City reserves the right to inspect employee/Contractor files with due notice (at least forty-eight (48) hours in advance of planned site visit) to ensure adherence to contractual expectations. City of Miami Beach-Camillus House Page 21 Reporting Requirements The Contractor will provide the City with a Monthly Progress Report of all clients and reimbursement request by 5:00 PM on the fifth (5th) of the following month. In the event that the fifth of the month lands on a Saturday, Sunday or holiday, the report must be submitted the following business day. Monthly reports and reimbursement requests will be submitted via any of the following methods: • Electronic mail • Standard mail • Hand delivery Monthly reports will not be considered acceptable unless the following is met: • Forms are completely and accurately filled • Reports bear the signature of the person submitting the report on behalf of the Contractor Monitoring & Performance Reviews The City reserves the right to inspect, monitor and/or audit the Contractor to ensure contractual compliance. This includes, but is not limited to: • Review of on-site service delivery • Inspection and review of client, budgetary and employee files (for those employees providing services under this contract) The City will provide the Contractor a minimum of two (2) business days' notice prior to a monitoring visit. Partner Performance Ratings The Contractor agrees that its Partner Performance Rating, the score awarded for performance on the following measures, will be posted on the City's website on a bi- annual basis: • Timely and accurate submission of monthly progress report • Timely and accurate submissions of monthly financial reports (reimbursement requests) • Delivery of contracted service units with anticipated client outcomes leading to independent housing for clients based Ratings will be given for each performance measure based on the following: City of Miami Beach-Camillus House Page 22 Performance Measure Rating Rationale & Scor- Timely and accurate submission of monthly ► "0" for failing to submit on time; "25" for progress report submitting on time ► Timely and accurate submissions of ► "0" for failing to submit accurate report with monthly financial reports (reimbursement back-up material on time; "25" for requests) submitting accurate report on time ► Delivery of contracted service units and ► Possible score of 0 to 50 based upon anticipated outcome measures completion of monthly projected service units. Score is pro-rated if total projected service units are not met. Please note that clients are expected to transition to permanent housing within 90 days of placement Service Benchmarks Service Benchmark(s) Daily Bed Vacancy Report •Beds available for client placement including vacancies created through client discharge and termination Care Plan Contact/Progress •Care Plan Amendments, as appropriate and necessary Report •Referrals Issued for services identified in evolving Care Plan •Care Plan Progress Reports delivered monthly Termination • Client Destination after discharge and/or reason for program termination as reported through HMIS, and Daily Bed Report Service Deliverables Service Frequency Methodology Timeframe Daily Bed 1 Report Daily Electronic mail Daily by 9am, excluding Vacancy Report legal holidays Meals 3 meals per day, Camillus House As appropriate per client placed Emergency 12 beds per day, Camillus House In adherence to individual Shelter Beds per year Care Plan objectives and timelines and as approved by the City Care Plan Weekly for each Camillus House Initially within three (3) days Management client placed of client placement and weekly thereafter until termination City of Miami Beach-Camillus House Page 23 Care Plan 1 report per Camillus House Within 30 days of placement Progress month, per client and every 30 days Reports thereafter. Service Documentation Services will be deemed as provided when the following documentation is provided within the noted timeframes: Service Documentation Timeframe Daily Bed Vacancy Bed Roster By 9am weekdays, Report excluding legal holidays Care Plan Care Plan Contact/Progress Form Within 24 hours of Contact/Progress contact and/or Report service provision Referrals Referral form and/or amended Care Plan Within 24 hours of contact and/or service provision Termination Client destination after discharge and/or Within 24 hours of reason for program termination as contact and/or reported through the Daily Bed Sheet and service provision HMIS Training Requirements Care management personnel will be required to complete the following trainings prior to service provision: Training and Development 1. Care Coordination Training: Fitting the Pieces 2. Transition Planning 3. Monthly Reporting & Billing 4. Quarterly Staff Development 5. LGBTQ Training: Pridelines 6. Interagency Referrals City of Miami Beach-Camillus House Page 24 Additional Documentation The following documentation must be submitted with this executed agreement: • All required insurance certificates • Copy of current audit • Copy of required business licenses and permits • City of Miami Beach-Camillus House Page 25 ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM RESOLUTION NO. 2017-30000 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2017-293-KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION; TO AWARD CONTRACTS TO CAMILLUS HOUSE INC., AS THE TOP RANKED PROPOSER, AND THE SALVATION ARMY, AS THE SECOND RANKED PROPOSER; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE AGREEMENTS PENDING SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION AND THE CITY ATTORNEY'S OFFICE; FURTHER, AUTHORIZING THE CITY MANAGER TO EXTEND THE EXISTING AGREEMENTS WITH CAMILLUS HOUSE INC., AND THE SALVATION ARMY, FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION, ON A MONTH-TO-MONTH BASIS, TERMINABLE BY THE CITY FOR CONVENIENCE AND WITHOUT CAUSE, UPON THIRTY (30) DAYS WRITTEN NOTICE, UNTIL SUCH TIME AS THE NEW AGREEMENTS CAN BE EXECUTED. WHEREAS, on March 1, 2017, the City Commission approved the issuance of Proposals (RFP) No. 2017-075-KB for Emergency Shelter Beds to Serve Homeless Population; and WHEREAS, on March 2, 2017, the RFP was issued with an opening date of April 17, 2017; and WHEREAS, however, on July 7, 2017, pursuant to Sec. 3-367 of the City Code that states that when only one bid response is received, the City Manager may reject the bid and, if he determines that same is in the best interest of the city, re-advertise the item,"the City Manager authorized the rejection of the sole proposal received pursuant to Request For Proposals (RFP) No. 2017-075-KB for Emergency Shelter Beds to Serve Homeless Population and authorized the issuance of a new solicitation in an effort to secure additional contracts for emergency shelter beds; and WHEREAS, July 19, 2017, the subsequent RFP was issued; and WHEREAS, RFQ responses were due and received on August 18, 2017; and WHEREAS, the City received two (2) proposals from the following firms: Camillus House, Inc. and The Salvation Army; and WHEREAS, on August 31, 2017, via LTC# 423-2017, the City Manager appointed the Evaluation Committee (the "Evaluation Committee"), which convened on August 31, 2017 to consider the proposals submitted; and WHEREAS, the Evaluation Committee's rankings were as follows: (1) Camillus House, Inc.; (2)The Salvation Army; and WHEREAS, after reviewing the qualifications of each firm, and having considered the Evaluation Committee's comments and rankings, the City Manager has recommended that the Mayor and the City Commission authorize the Administration to award contracts to Camillus House Inc., as the top ranked proposer, and The Salvation Army, as the second ranked proposer; authorize the Mayor and City Clerk to execute the agreements pending successful negotiations by the administration and the City Attorney's office; further, to authorize the City Manager to extend the existing agreements with Camillus House Inc., and the Salvation Army, for Emergency Shelter Beds to Serve Homeless Population, on a month-to-month basis, terminable by the City for convenience and without cause, upon thirty (30) days written notice, until such time as the new agreements can be executed. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager, pursuant to Request for Proposals (RFP) No. 2017-075-KB for Emergency Shelter Beds to Serve Homeless Population; authorize the Administration to award contracts to Camillus House Inc., as the top ranked proposer, and The Salvation Army, as the second ranked proposer; authorize the Mayor and City Clerk to execute the agreements pending successful negotiations by the administration and the City Attorney's office; further, to authorize the City Manager to extend the existing agreements with Camillus House Inc., and the Salvation Army, for Emergency Shelter Beds to Serve Homeless Population, on a month-to-month basis, terminable by the City for convenience and without cause, upon thirty (30) days written notice, until such time as the new agreements can be executed. PASSED AND ADOPTED this RS day of •V mde✓ 2017. f, Philip Lev' •. / ATTEST' Raf--IE. ra ado, ity \ .q °q APPROVED AS TO °°�i� FORM &LANGUAGE °y . •R C ON fl C7 City A " vr Date TAIL:; 04 Resolutions- C7 AA MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: September 13, 2017 SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2017-293- KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION; TO AWARD CONTRACTS TO CAMILLUS HOUSE INC., AS THE TOP RANKED PROPOSER, AND THE SALVATION ARMY, AS THE SECOND RANKED PROPOSER; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE AGREEMENTS PENDING SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION AND THE CITY ATTORNEY'S OFFICE; FURTHER, AUTHORIZING THE CITY MANAGER TO EXTEND THE EXISTING AGREEMENTS WITH CAMILLUS HOUSE INC.,AND THE SALVATION ARMY, FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION, ON A MONTH-TO-MONTH BASIS, TERMINABLE BY THE CITY FOR CONVENIENCE AND WITHOUT CAUSE, UPON THIRTY (30) DAYS WRITTEN NOTICE, UNTIL SUCH TIME AS THE NEW AGREEMENTS CAN BE EXECUTED. RECOMMENDATION Adopt the Resolution. ANALYSIS As part of its efforts to reduce homelessness, the City purchases emergency shelter beds at a variety of local area shelters. These shelters are contracted to provide a variety of services including meals and care coordination/case management to support a person in transitioning from homelessness to independent, sustainable living. The shelters are expected to deliver culturally-competent services to men, women and families with children. Since each shelter typically serves designated populations, the City contracts with a variety of providers to ensure that it can serve anyone who becomes homeless in our City. Therefore, the City request proposals from qualified care facilities to provide emergency shelter beds with care coordination services to homeless individuals from the City of Miami Beach in accordance with the priorities and goals identified in the City of Miami Beach 2013-2017 Consolidated Plan and the City's Key Intended Outcomes. The successful proposer(s) will be able to demonstrate participation in the housing and delivery services network(Continuum of Care) created by the Miami- Dade County Homeless Trust to address the needs of homeless individuals and families, including those with a history of substance abuse, mental illness, HIV/AIDS, and other special needs. Page 647 of 2353 RFQ PROCESS On March 1, 2017, the City Commission approved the issuance of Request for Proposals (RFP) No. 2017-075-KB for emergency shelter beds to serve homeless population. On March 2, 2017, the RFP was issued. A voluntary pre-proposal conference to provide information to the proposers submitting a response was held on March 14, 2017. The Procurement Department issued bid notices to 26 companies utilizing www.publicpurchase.com website and seven (7) companies via email. Thirty-four (34) prospective bidders accessed the advertised solicitation. Responses were due and received on April 17, 2017. The City received a sole proposal from Camillus House, Inc. On July 7, 2017, pursuant to Sec. 3-367 of the City Code that states that when only one bid response is received, the City Manager may reject the bid and, if he determines that same is in the best interest of the city, re-advertise the item," the City Manager authorized the rejection of the sole proposal received pursuant to Request For Proposals (RFP) No. 2017-075-KB for Emergency Shelter Beds to Serve Homeless Population and authorized the issuance of a new solicitation in an effort to secure additional contracts for emergency shelter beds. On July 19, 2017, the subsequent RFP was issued. A voluntary pre-proposal conference to provide information to the proposers submitting a response was held on July 27, 2017. Responses were due and received on August 18, 2017. The City received proposals from Camillus House, Inc. and The Salvation Army. The Evaluation Committee appointed by the City Manager pursuant to LTC#423-2017 convened on August 31, 2017 to consider the responsive proposals received. The committee was comprised of Lori Bakkum, Member, Committee on the Homeless, City of Miami Beach, Cristina Cabrera, Parent- Child Program Coordinator, City of Miami Beach, Nancy Grant, Homeless Program Coordinator, City of Miami Beach, and Ken Stenicky, Chair, Miami Beach Service Partnership. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process resulted in the ranking of proposers as follows: Camillus House, Inc., as the first-ranked proposer and The Salvation Army, as second-ranked proposer. Camillus House. Inc. According to the firm, Camillus House has provided humanitarian services to the indigent and homeless populations of Miami-Dade County, Florida for more than 50 years. Camillus House was established by the Little Brothers of the Good Shepherd in 1960; Camillus House has grown steadily over the years from a small overnight shelter into a full service center offering a "system of care" for persons who are poor and homeless. Every service offered at Camillus is carried out with the deeply held belief that every human being is precious in the eyes of the Lord and deserves love, respect and a chance to live a dignified life. Additionally, Camillus House has been the City's provider for emergency shelter beds to serve homeless population since 2014. The Salvation Army According to the firm, The Salvation Army opened its doors in Miami-Dade County in 1913 and is in the midst of celebrating its centennial anniversary. The Miami area command is made of its administrative offices which include its social services department with a 280-bed emergency shelter, four corps community centers, the adult rehabilitation center and emergency disaster services. Their dedicated staff is currently composed of fifty-two (52) individuals and many of the staff has been with Page 648 of 2353 the Miami Area Command for almost thirty(30)years. Additionally, The Salvation Army has been the City's provider for emergency shelter beds to serve its homeless population since 2012. CONCLUSION After reviewing the qualifications of each firm, consideration of staffs input, and the Evaluation Committee's comments and rankings, I recommend that the Mayor and the City Commission authorize the Administration to award contracts to Camillus House Inc., as the top ranked proposer, and The Salvation Army, as the second ranked proposer; authorize the Mayor and City Clerk to execute the agreements pending successful negotiations by the Administration and form approval by the City Attorney's office; further, authorize the City Manager to extend the existing agreements with Camillus House, Inc., and The Salvation Army, for emergency shelter beds to serve the homeless population, on a month-to-month basis, terminable by the City for convenience and without cause, upon thirty(30)days written notice, until such time as the new agreements can be executed. KEY INTENDED OUTCOMES SUPPORTED Streamline The Delivery Of Services Through All Departments FINANCIAL INFORMATION The cost of the related services, determined upon successful negotiations, are subject to funds availability approved through the City's budgeting process. Legislative Tracking Housing and Community Services/Procurement ATTAC H ME NTS: Description o Attachment A: Scorings and Rankings Page 649 of 2353 ) "' N \ \ « tn } 'I' co g �� C AmAsuq 0 a ) @� m 0 G ta C) f� o e.o » ` \) an - N ))/ G / 22z § mm;m! to , in ) . ƒ / / c W o Z21- §� § t- CO U) 0k 2u) % 03 \ & � � a § - 00 _ � 2rXIIb 00LLCI) u Ozft» u Oc ZO k # >, P « < § § ■ ! i) -1W / 77 o § ��k < mow $IA cy, ) . '13 g.E u k . Qar ATTACHMENT B REQUEST FOR PORPOSAL (RFP) AND ADDENDUMS MIAMI BEACH City of Miami Beach, 1755 Meridian Avenue, 3`d Floor,Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 2 REQUEST FOR PROPOSALS (RFP) No.2017-293-KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION AUGUST 15, 2017 This Addendum to the above-referenced RFP is being issued to provide clarifications and revisions issued by the City. The RFP is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. ANSWERS TO QUESTIONS BY PROSPECTIVE BIDDERS:. Q1. Are the required forms/affidavits available in fillable format? If so,will they be posted? Al. No. Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado(a..miamibeachfl.Qov. Procurement Contact: Telephone: Email: Kristy Bade 305-673-7000, ext. 6218 KristyBada@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders"questionnaire with the reason(s)for not submitting a proposal. Si -r- , A . I- P ocurement Director 1 ADDENDUM NO.2 REQUEST FOR PROPOSALS(RFP)No.2017-293-KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION . MIAMIBEACH City of Miami Beach, 1755 Meridian Avenue, 3rd Floor,Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 1 REQUEST FOR PROPOSALS (RFP) No. 2017-293-KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION July 20, 2017 This Addendum to the above-referenced RFP is being issued to provide clarifications and revisions issued by the City. The RFP is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. MODIFICATION. The RFP timetable has been revised as follows: ANTICIPATED RFP TIMETABLE.The tentative schedule for this solicitation is as follows: RFP Issued July 19, 2017 Pre-Proposal Meeting July 26 27, 2017 at 10:00am Deadline for Receipt of Questions August 8, 2017 at 5:00pm Responses Due August 18, 2017 at 3:00pm Evaluation Committee Meeting TBD Tentative Commission Approval Authorizing TBD Negotiations Contract Negotiations Following Commission Approval Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.cov. Procurement Contact: Telephone: Email: Kristy Bade 305-673-7000, ext. 6218 KristyBada@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Not' e to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal. n e(41y, D-ry ricurt ent Director kit- TiADDENDUM NO.1 REQUEST FOR PROPOSALS(RFP)No,2017-293-KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION REQUEST FOR PROPOSALS ( RFP) FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION 2017-293-KB RFP ISSUANCE DATE: JULY 19, 2017 PROPOSALS DUE: AUGUST 18, 2017 @ 3:00 PM ISSUED BY: MIAMIBEACH KRISTY RADA, CONTRACTING OFFICER III PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 305.673.7490 I www.miamibeachfl.gov IP_ /NA M{ BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO PROPOSERS & GENERAL CONDITIONS 3 0300 PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT 12 0400 PROPOSAL EVALUATION 14 APPENDICES: PAGE APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16 APPENDIX B "NO PROPOSAL" FORM 23 APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS 25 APPENDIX D SPECIAL CONDITIONS 28 APPENDIX E COST PROPOSAL FORM 30 APPENDIX F INSURANCE REQUIREMENTS 32 RFP 2017-293-KB 2 fn'`vrl; rL',.`ti I BE AC H SECTION 0200 INSTRUCTIONS TO RESPONDENTS &GENERAL CONDITIONS 1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Proposer(s) (the "contractor[s]") if this RFP results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective Proposer who has received this RFP by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The purpose of this RFP is to solicit proposals to provide emergency shelter beds with care coordination services to homeless individuals from the City of Miami Beach in accordance with the priorities and goals identified in the City of Miami Beach 2013-2017 Consolidated Plan and the City's Key Intended Outcomes. The successful proposer(s) are required to participate in the housing and delivery services network (Continuum of Care)created by the Miami-Dade County Homeless Trust to address the needs of homeless individuals and families, including those with a history of substance abuse, mental illness, HIV/AIDS, and other special needs utilizing a Care Coordination service model. The successful proposer(s) will be required to comply, at a minimum, with the Standards of Care applying to Emergency Care Facilities, enacted by the Miami-Dade County Homeless Trust (Trust). All proposer(s) must demonstrate the extent to which they support the goals of the local Continuum of Care Plan, and meet the priorities identified in this request for applications. All Proposers will be required to participate in the Trust's Homeless Management Information System (HMIS) and comply with established referrals. All proposers are strongly encouraged to accept shelter placements 24 hours per day. Services must focus on stabilization, needs assessments and a housing plan leading to transitional or permanent housing. These beds must be available for occupancy on October 1, 2017. 3.ANTICIPATED RFP TIMETABLE.The tentative schedule for this solicitation is as follows: RFP Issued July 19, 2017 Pre-Proposal Meeting July 26, 2017 at 10:00am Deadline for Receipt of Questions August 8, 2017 at 5:00pm Responses Due August 18, 2017 at 3:00pm Evaluation Committee Meeting TBD Tentative Commission Approval Authorizing TBD Negotiations Contract Negotiations Following Commission Approval RFP 2017-293-KB 3 CPA__ m i Aiv! BEACH 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: KRISTY BADA 305-673-7490 KRISTYBADA• MIAMIBEACHFL.GOV dditionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado(a miamibeachfl.gov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A Pre-PROPOSAL conference will be held as scheduled in Anticipated RFQ Timetable section above at the following address: City of Miami Beach Procurement Department Conference Room 1755 Meridian Avenue, 3RD Floor Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 5804578 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFP expressing their intent to participate via telephone. 6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre- submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda clarifications considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. Any prospective proposer who has received this RFP by any means other than through PublicPurchace must register immediately with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal. Written questions should be received no later than the date outlined in the Anticipated RFP Timetable section. 7. CONE OF SILENCE. This RFP is subject to, and all proposers are expected to be or become familiar with, the City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov RFP 2017-293-KB 4 / Ai'vvI BEACH 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miam i beachfl.qov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES . . . . CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 10. COMPLAINCE WITH THE CITY'S LOBBYIST LAWS. This RFP is subject to, and all Proposers are expected to be or become familiar with, all City lobbyist laws. Proposers shall be solely responsible for ensuring that all City lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including, without limitation, disqualification of their responses, in the event of such non-compliance. 11. DEBARMENT ORDINANCE: This RFP is subject to, and all proposers are expected to be or become familiar with, the City's Debarment Ordinance as codified in Sections 2-397 through 2-406 of the City Code. 12. WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS. This RFP is subject to, and all Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their responses, in the event of such non-compliance. 13. CODE OF BUSINESS ETHICS. Pursuant to City Resolution No.2000-23879, the Proposer shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. RFP 2017-293-KB 5 m MIAMI BEACH 14. AMERICAN WITH DISABILITIES ACT (ADA). Call 305-673-7490 to request material in accessible format; sign language interpreters(five (5) days in advance when possible), or information on access for persons with disabilities. For more information on ADA compliance, please call the Public Works Department, at 305-673- 7000, Extension 2984. 15. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 16. PROTESTS. Proposers that are not selected may protest any recommendation for selection of award in accordance with eh proceedings established pursuant to the City's bid protest procedures, as codified in Sections 2- 370 and 2-371 of the City Code (the City's Bid Protest Ordinance). Protest not timely made pursuant to the requirements of the City's Bid Protest Ordinance shall be barred. 17. NOT USED. 18.VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section 2-374, the City shall give a preference to a responsive and responsible Proposer which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest responsive, responsible proposer, by providing such proposer an opportunity of providing said goods or contractual services for the lowest responsive proposal amount (or in this RFP, the highest proposal amount). Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more proposers which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest proposal pursuant to an RFP or oral or written request for quotation, and such proposals are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 19. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: (1)The ability, capacity and skill of the Proposer to perform the contract. (2)Whether the Proposer can perform the contract within the time specified, without delay or interference. (3)The character, integrity, reputation,judgment, experience and efficiency of the Proposer. (4)The quality of performance of previous contracts. (5)The previous and existing compliance by the Proposer with laws and ordinances relating to the contract. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals. RFP 2017-293-KB 6 CA- /'MIAMI BEACH 20. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected Proposer in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until and unless an Agreement has been agreed to; approved by the City; and executed by the parties. 21. Postponement/Cancellation/Acceptance/Rejection. The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, responses; re-advertise this RFP; postpone or cancel, at any time, this RFP process; or waive any irregularities in this RFP, or in any responses received as a result of this RFP. Reasonable efforts will be made to either award the proposer the contract or reject all proposals within one-hundred twenty(120) calendar days after proposal opening date. A proposer may withdraw its proposal after expiration of one hundred twenty (120) calendar days from the date of proposal opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the contract by the City Commission. 22. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 23. COSTS INCURRED BY PROPOSERS.All expenses involved with the preparation and submission of Proposals, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense) of the Proposer, and shall not be reimbursed by the City. 24. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 24. OCCUPATIONAL HEALTH AND SAFETY. In compliance with Chapter 442, Florida Statutes, any toxic substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must be accompanied by a Material Safety Data Sheet(MSDS)which may be obtained from the manufacturer. 25. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a proposer's history of citations and/or violations of environmental regulations in investigating a proposer's responsibility, and further reserves the right to declare a proposer not responsible if the history of violations warrant such determination in the opinion of the City. Proposer shall submit with its proposal, a complete history of all citations and/or violations, notices and dispositions thereof. The non-submission of any such documentation shall be deemed to be an affirmation by the Proposer that there are no citations or violations. Proposer shall notify the City immediately of notice of any citation or violation which proposer may receive after the proposal opening date and during the time of performance of any contract awarded to it. RFP 2017-293-KB 7 MIAMI BEACH 26. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 27. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFP. Failure to do so will be at the Proposer's risk and may result in the Proposal being non-responsive. 28. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 29. COPYRIGHT, PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the Proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 30. DEFAULT: Failure or refusal of the selected Proposer to execute a contract following approval of such contract by the City Commission, or untimely withdrawal of a response before such award is made and approved, may result in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list. 31. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated,trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the Proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws. 32. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 33. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, and age or disability. RFP 2017-293-KB 8 \, BEACH 34. DEMONSTRATION OF COMPETENCY. The city may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience) in making an award that is in the best interest of the City, including: A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Proposals will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of the City. F.The City may require Proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. 35. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 36. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 37. OPTIONAL CONTRACT USAGE. When the successful Proposer(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 38. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 39. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation; then B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then C. The solicitation; then D. The Proposer's proposal in response to the solicitation. RFP 2017-293-KB 9 AteAvi BEACH 40. INDEMNIFICATION. The Proposer shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The Proposer expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 41. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 42. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 43.OBSERVANCE OF LAWS. Proposers are expected to be familiar with, and comply with, all Federal, State, County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals having jurisdiction or authority which, in any manner, may affect the scope of services and/or project contemplated by this RFP (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the Proposer will in no way relieve it from responsibility for compliance. 44. CONFLICT OF INTEREST. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. RFP 2017-293-KB 10 ',/'\IAMI BEACH 45. MODIFICATION/WITHDRAWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 47. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFP, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFP to which Proposer took exception to(as said term and/or condition was originally set forth on the RFP). 48.ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. 49. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental information from Proposers at any time during the RFP solicitation process, unless otherwise noted herein. 50. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than $50,000), may require additional items to be added to the Contract which are required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract vendor(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a Purchase Order(or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary to add additional items through a formal amendment to the Contract, to be approved by the City Manager. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. Balance of Page Intentionally Left Blank RFP 2017-293-KB 11 'VIAMI BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, Proposer name, Proposer return address. Proposals received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 3. PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Proposals that do not include the required information will be deemed non- responsive and will not be considered. TAB 1 Cover Letter&Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. 1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum •ualifications requirements established in Appendix C, Minimum Requirements and Specifications. TAB 2 Experience&Qualifications 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience and proven track record of providing the scope of services similar as identified in this solicitation, including experience in providing similar scope of services to public sector agencies. For each project that the Proposer submits as evidence of similar experience, the following is required: project description, agency name, agency contact, contact telephone & email, and year(s) and term of engagement. 2.1.1 Proposers shall provide the following regarding their facilities and professional experience: • Languages spoken by staff; • Hours of business operation,client intake, and client curfews; • Accessibility to public transportation; • Number of accessible beds for mobility impaired persons available; • Proximity of primary and secondary schools and/or experience and operational protocols working with homeless children attending Miami-Dade County Public Schools; • Experience and efficacy of employment placement services; Including performance statistics that led to client self-sufficiency • Experience and efficacy in utilizing Care Coordination strategies to transition clients to independence; including the following client data: (1)Average length of stay; (2)Average length of time to income creation per client stay; (3) Transition rate to permanent housing; and (4) Care manager to client frequency of engagement. • Accessibility to Alcoholics Anonymous and similar support group meetings (either in-house or in close RFP 2017-293-KB 12 (14 1V,IAMI BEACH proximity to facility); • Rules to be followed by placed clients; • Rules, parameters and/or process for banning of clients; • Identification of afterhours personnel to contact with emergencies of off-hours placements; • Accessibility to counseling and mental health support services; and • Additional in-house or accessible services that support the successful transition of clients from shelter to permanent housing. 2.2 Qualifications of Proposer. Provide an organizational chart of all personnel, including key care coordination personnel, to be used for this project if awarded, the role that each will play in providing the services detailed herein and their qualifications. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each individual to be assigned to this contract. 2.3 Financial Capacity. At the request of the City, Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR) directly to the Procurement Contact named herein. Once requested by the City, no proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?storeld=11696 Proposals are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. TAB 3 Scope of Services Proposed 3.1 Submit detailed information addressing how Proposer will achieve each portion of the scope of services and technical requirements outlined in Appendix C, Minimum Requirements and Specifications. Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the Evaluation Committee to complete a fully review and score the proposed scope of services. 3.1.1 Proposer shall include detailed information on the extent to which Proposer plans support the goals of the local Continuum of Care Plan created by the Miami-Dade County Homeless Trust, and meet the priorities identified in this RFP. 3.1.2 Proposer shall describe their participation in the Trust's Homeless Management Information System (HMIS)and compliance with established referrals. 3.1.3 Proposer shall describe their hours of placement and their ability to accept shelter placements 24 hours per day. TAB 4 Value Added Services Submit detailed information on any value added services that may differentiate Proposer from other Proposers, especially strategies for increasing the flexibility in the usage of funds to meet the needs of consumers of the relevant services in the local community.Value added services may include(but not be limited to): - Daily meals; - Care coordination beyond shelter services scope to include rent assistance and transitional and/or supportive housing resources; - Access to washers and dryers; - Job development services; - Assistance with entitlement services. RFP 2017-293-KB 13 m► MI A t BEACH TAB 5 Cost Proposal Submit a completed Cost Proposal Form (Appendix E): Proposer must propose a daily bed rate pursuant to the scope of services outlined in Appendix C. Note: After proposal submittal, the City reserves the right to require additional information from Proposers (or Proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). RFP 2017-293-KB 14 m► \A A . BEACH SECTION 0400 PROPOSAL EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the requirements set forth in the solicitation. If further information is desired, Proposers may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of proposals will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the proposals only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. In the event that only one responsive proposal is received, the City Manager, after determination that the sole responsive proposal materially meets the requirements of the RFP, may, without an evaluation committee, recommend to the City Commission that the Administration enter into negotiations. The City, in its discretion, may utilize technical or other advisers to assist the evaluation committee in the evaluation of proposals. 2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may review and score all proposals received, with or without conducting interview sessions. Step 1-Qualitative Criteria Maximum Points Proposer Experience and Qualifications 40 Scope of Services Proposed 35 Value Added Services 10 TOTAL AVAILABLE STEP 1 POINTS 85 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposers may receive additional quantitative criteria points to be added by the Department of Procurement Management to those points earned in Step 1, as follows. Step 2•Quantitative Criteria Cost Proposal 15 Veterans Preference 5 TOTAL AVAILABLE STEP 2 POINTS 20 4. Cost Proposal Evaluation. The cost proposal points shall be developed in accordance with the following formula: Sample Objective Formula for Cost Vendor Vendor Example Maximum Formula for Calculating Points Total Cost Allowable Points (lowest cost 1 cost of proposal Points Proposal (Points noted are for being evaluated X maximum Awarded illustrative purposes only. allowable points=awarded Actual points are noted above.) points) Round to Vendor A $100.00 20 $1001$100 X 20=20 20 Vendor B $150.00 20 $1001$150X20=13 13 Vendor C $200.00 20 $1001$200 X 20=10 10 RFP 2017-293-KB 15 CA_ A„',,A,i BEACH 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Department of Procurement Management. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer A Proposer B Proposer C Step 1 Points 82 76 80 Step 2 Points 22 15 12 Committee Total 104 91 92 Member 1 Rank 1 3 2 Step 1 Points 79 85 72 Step 2 Points 22 15 12 Committee Total 101 100 84 Member 2 Rank 1 2 3 Step 1 Points 80 74 66 Step 2 Points 22 15 12 Committee Total 102 89 78 Member 2 Rank 1 2 3 Low Aggregate Score 3 7 8 Final Ranking* 1 2 3 * Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission, which may be different than final ranking results. RFP 2017-293-KB 16 APPENDIX A P-. MAM BEACH Proposal Certification , Questionnaire & Requirements Affidavit 2017-293-KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 2017-293-KB 17 Solicitation No: Solicitation Title: 2017-293-KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION Procurement Contact: Tel: Email: Kristy Bada 305-673-7490 KRISTYBADA@MIAMIBEACHFL.GOV PROPOSAL CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. RFP 2017-293-KB 18 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly, an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an public sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management with its proposal/response or within five(5)days upon receipt of request. The Code shall, at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. RFP 2017-293-KB 19 7. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. RFP 2017-293-KB 20 9. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code, including the blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 12. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies, practices, and standards that are consistent with the City's Fair Chance Ordinance, set forth in Article V of Chapter 62 of the City Code ("Fair Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an proposer's criminal history until the proposer is given a conditional offer of employment; (ii) prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer certifies that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate termination for cause of the agreement,in addition to any damages that may be available at law and in equity. 13. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFP 2017-293-KB 21 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the proposer agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the proposer including, without limitation, the proposer's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable • definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFP 2017-293-KB 22 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed, Before me: Notary Public for the State of Florida My Commission Expires: RFP 2017-293-KB 23 APPENDIX B eja SIAM BEACH " No Bid " Form 2017-293-KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Note: It is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid." The "Statement of No Bid" provides the City with information on how to improve the solicitation process. Failure to submit a "Statement of No Bid" may result in not being notified of future solicitations by the City. RFP 2017-293-KB 24 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: _Workload does not allow us to proposal _Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications _Unable to meet service requirements _Unable to meet insurance requirements _Do not offer this product/service _OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: KRISTY BADA PROPOSAL #2017-293-KB 1755 MERIDIAN AVENUE, 3RD FLOOR MIAMI BEACH, FL 33139 RFP 2017-293-KB 25 APPENDIX C MIAMI BEACH Minimum Requirements & Specifications 2017-293-KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 2017-293-KB 26 Cl. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit, with its proposal, the required submittal(s) documenting compliance with each minimum requirement. Proposers that fail to include the required submittals with its proposal or fail to comply with minimum requirements shall be deemed non-responsive and shall not have its proposal considered. 1. Proposer shall be approved as a Provider by the Miami-Dade County Homeless Trust (www.homelesstrust.orq/providers.asp) on or before the deadline for the submittal of proposals. C2. Statement of Work Required. The purpose of this RFP is to solicit proposals to provide emergency shelter beds with care coordination services to homeless individuals from the City of Miami Beach in accordance with the priorities and goals identified in the City of Miami Beach 2013-2017 Consolidated Plan and the City's Key Intended Outcomes. Proposer(s) must meet and continue to meet during the duration of this contract,the federal definition of emergency shelter in accordance with 24 CFR Part 91: Any facility with overnight sleeping accommodations, the primary purpose of which is to provide temporary shelter for the homeless in general or for specific populations of the homeless. The successful proposer(s) are required to participate in the housing and delivery services network (Continuum of Care) created by the Miami-Dade County Homeless Trust to address the needs of homeless individuals and families, including those with a history of substance abuse, mental illness, HIV/AIDS, and other special needs utilizing a Care Coordination service model. The successful proposer(s) will be required to comply, at a minimum, with the Standards of Care applying to Emergency Care Facilities, enacted by the Miami-Dade County Homeless Trust(Trust). All proposer(s) must demonstrate the extent to which they support the goals of the local Continuum of Care Plan, and meet the priorities identified in this request for applications. All Proposers will be required to participate in the Trust's Homeless Management Information System (HMIS) and comply with established referrals. All proposers are strongly encouraged to accept shelter placements 24 hours per day. Services must focus on stabilization, needs assessments and a housing plan leading to transitional or permanent housing. These beds must be available for occupancy on October 1, 2017. Proposers must be able to provide the following for clients served under this RFP: • Agree to accept the initial care plan submitted by the City at the time of client's placement in shelter; • Provide weekly progress notes for clients placed in shelter; • Amend the client's care plan with timelines, as necessary and appropriate to ensure the client's successful transition; • Ensure that care plan timelines are being met; • Notify the City if client is failing to meet the terms of his/her care plan including timelines; RFP 2017-293-KB 27 • Share all client case notes created during client's stay at shelter; and • Notify the City of the client's discharge and destination. The City expects to obtain up to fifty-two (52) shelter beds serving women, men and families with children. While the majority of beds are expected to meet the needs of single adults, families of varying size and configuration may be served. The flexibility of configuration for these beds is highly valued as the City does not know in advance the number of individuals and families to be served or their respective household configurations. However, it is projected that up to 60% of beds will serve women and families with children. Successful Proposer(s)shall provide emergency shelter services for any or all of the following populations of homeless: a. Single Women b. Single Men c. Men, Women and Families with special Care Coordination needs d. Families with Children (Single and Married Adults) Additional services include: e. Daily Meals f. Care Coordination Beyond Shelter Service Scope to include space for the provision of Family Group Conferences for families placed in shelter g. Access to washers/dryers h. Job development services i. Assistance with entitlement services Successful Proposer(s) must ensure that lead Care Coordination staff attends Project Safe training. RFP 2017-293-KB 28 APPENDIX D P. MIAMI BEACH Special Conditions 2017-293-KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 2017-293-KB 29 1.TERM OF CONTRACT. Five(5) years. 2. OPTIONS TO RENEW. Option to renew is at the discretion of the City for two (2) additional two (2) year periods. 3. PRICES. Not Applicable. 4. EXAMINATION OF FACILITIES. Not Applicable. 5. INDEMNIFICATION. Provider shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Provider or its employees, agents, servants, partners principals or subcontractors. Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Provider expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. 6. PERFORMANCE BOND. Not Applicable. 7. REQUIRED CERTIFICATIONS. Not Applicable. 8. SHIPPING TERMS. Not Applicable. 9. DELIVERY REQUIREMENTS. Not Applicable. 10.WARRANTY REQUIREMENTS. Not Applicable. 11. BACKGROUND CHECKS. Not Applicable. RFP 2017-293-KB 30 APPENDIX E P. MAM BEACH Cost Proposal Form 2017-293-KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 2017-293-KB 31 APPENDIX A PROPOSAL TENDER FORM Failure to submit Section 5,Proposal Tender Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form (Section 5) shall be completed mechanically or, if manually, in ink. Proposal Tender Forms (Section 5) completed in pencil shall be deemed non-responsive. All corrections on the Proposal Tender Form (Section 5) shall be initialed. Item Description Unit Cost 1 Dail Bed Rate $ Bidder's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: RFP 2017-293-KB 32 APPENDIX F Insurance Requirements 2017-293-KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 2017-293-KB 33 MIA/V\ BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence -owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 _Liquor Liability $ .00 _Fire Legal Liability $ .00 _Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RFP 2017-293-KB 34 ATTACHMENT C CONSULTANTS RESPONSE TO THE (RFP) Detail by FEI/EIN Number Page 1 of 4 Stat 0f , f� .org � f _. Department of State / Division of Corporations / Search Records / Detail By Document Number/ Detail by FEI/EIN Number Florida Not For Profit Corporation CAMILLUS HOUSE, INC. Filing Information Document Number N19538 FEI/EIN Number 65-0032862 Date Filed 03/05/1987 State FL Status ACTIVE Last Event AMENDED AND RESTATED ARTICLES Event Date Filed 08/10/2015 Event Effective Date NONE Principal Address 1603 NW 7th Avenue MIAMI, FL 33136 Changed: 02/10/2015 Mailing Address 1603 NW 7th Avenue MIAMI, FL 33136 Changed: 02/10/2015 Registered Agent Name&Address FITZGERALD,J.PATRICK, ESQ. 110 MERRICK WAY SUITE 3B CORAL GABLES, FL 33132 Name Changed: 05/12/2005 Address Changed: 05/12/2005 Officer/Director Detail Name&Address Title CEO FERNANDEZ, HILDA http://search.sunbiz.org/Inquiry/CorporationSearch/S earchResultDetail?inqui... 2/9/2018 Detail by FEI/EIN Number Page 2 of 4 1603 NW 7th AVENUE MIAMI, FL 33136 Title CD GREER,ALAN 201 SOUTH BISCAYNE BOULEVARD SUITE 1000 MIAMI, FL 33131 Title TD VANDENBERG, PETER 550 SOUTH DIXIE HIGHWAY SUITE 300 MIAMI, FL 33146 Title SD MIESZALA, MICHAEL 680 NE 52ND STREET MIAMI, FL 33137 Title VP, Finance McGinnis, Donna 1603 NW 7th Avenue MIAMI, FL 33136 Title COO Gloria, Eduardo 1603 NW 7th Avenue MIAMI, FL 33136 Title D MOORE, RICHARD 680 NE 52 STREET MIAMI, FL 33137 Title D FENZA, MATTHEW 680 NE 52 STREET MIAMI, FL 33137 Title D HILL,THOMAS 901 BROTHER MATHIAS PLACE ALBUQUERQUE, NM 87103 http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inqui... 2/9/2018 Detail by FEI/EIN Number Page 3 of 4 Title VP of Community Intergration GIL, SAM 1603 NW 7TH AVENUE MIAMI, FL 33136 Title VP of Development HANLEY,ANDRIA 1603 NW 7TH AVENUE MIAMI, FL 33136 Annual Reports Report Year Filed Date 2016 04/29/2016 2016 11/10/2016 2017 04/28/2017 Document Images 04/28/2017—ANNUAL REPORT View image in PDF format 11/10/2016--AMENDED ANNUAL REPORT View image in PDF format 04/29/2016--ANNUAL REPORT View image in PDF format 08/10/2015--Amended and Restated Articles View image in PDF format 04/09/2015--AMENDED ANNUAL REPORT View image in PDF format 02/10/2015--ANNUAL REPORT View image in PDF format 01/30/2015--Amended and Restated Articles View image in PDF format 12/01/2014--AMENDED ANNUAL REPORT View image in PDF format 04/09/2014--ANNUAL REPORT View image in PDF format 04/08/2013--ANNUAL REPORT View image in PDF format 03/25/2013--Amendment View image in PDF format 07/17/2012--ANNUAL REPORT View image in PDF format 02/16/2012--ANNUAL REPORT View image in PDF format 01/07/2011--ANNUAL REPORT View image in PDF format 03/12/2010--Amendment View image in PDF format 03/04/2010--ANNUAL REPORT View image in PDF format 09/14/2009--ANNUAL REPORT View image in PDF format 06/09/2009--Amended and Restated Articles View image in PDF format 04/14/2009--ANNUAL REPORT View image in PDF format 06/19/2008--Amendment View image in PDF format 03/03/2008--ANNUAL REPORT View image in PDF format 10/24/2007--Amended and Restated Articles View image in PDF format 02/06/2007--ANNUAL REPORT View image in PDF format 08/15/2006--ANNUAL REPORT View image in PDF format 05/12/2005--ANNUAL REPORT View image in PDF format 01/26/2004--ANNUAL REPORT View image in PDF format 04/24/2003--ANNUAL REPORT View image in PDF format 02/28/2003--Amended and Restated Articles View image in PDF format http://search.sunbiz.org/Inquiry/CorporationS earch/S earchResultDetail?inqui... 2/9/2018 Detail by FEI/EIN Number Page 4 of 4 12/23/2002--Req.Agent Change View image in PDF format 03/16/2002--ANNUAL REPORT View image in PDF format 02/06/2001--ANNUAL REPORT View image in PDF format 04/21/2000--ANNUAL REPORT View image in PDF format 05/05/1999--ANNUAL REPORT View image in PDF format 03/04/1999--Amended and Restated Articles View image in PDF format 07/16/1998--ANNUAL REPORT View image in PDF format 10/13/1997--AMENDED AND RESTATED ARTICL View image in PDF format 09/11/1997--ANNUAL REPORT View image in PDF format 05/01/1996--ANNUAL REPORT View image in PDF format 05/01/1995--ANNUAL REPORT View image in PDF format http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inqui... 2/9/2018 , Camillus House .-t M4linistry of the Hospitaller Brothers of St.John of God Proposal to City of Miami Beach RFP 2017-293 KB For Emergency Shelter Beds to Serve Homeless Populations October 1, 2017 — September 30, 2018 ORIGINAL Camillus House A Ministry of the Hospitaller Order of St.John of God August 14,2017 Kristy Bada Contracting Officer III City of Miami-Beach Procurement Department 1755 Meridian Avenue,3rd Floor Miami-Beach, FL 33139 RE: Camillus House,Inc.Proposal to City of Miami Beach RFP 2017-293 KB For Emergency Shelter Beds to Serve Homeless Populations Dear Ms. Bada: It gives me great pleasure to submit this proposal on behalf of Camillus House, Inc.in response to the City of Miami Beach RFP 2017-293 KB for Emergency Shelter Beds to Serve Homeless Populations. This application seeks to continue to provide twelve (12)emergency housing beds for adults who are homeless and suffering from a wide range of ailments at the bed rate of$26.35. Additionally,Camillus House has the capacity to provide another 13 beds at the same rate if needed by the City of Miami Beach. Please feel free to contact Shelley Glasgow-Wilson,Director of Grants,at 305.374.1065 x.311 if you have any questions or require additional information. This application,once funded,will expand our outstanding working relationship with the City of Miami Beach. On behalf of the men and women served annually through Camillus House programs, thank you for your time and consideration for this proposal. Sincerely, Hilda M. Fernandez CEO HOPE IS WHERE THE HEART IS 1603 NW 7th Avenue,Miami,FL 33136 I Tel 305.374.1065 I camillus.org Tab1 Minimum Qualifications Requirements Camillus House,Inc. MIAMI BEACH RFP 2017-075 KB TABLE OF CONTENTS Tab Document Page# Cover Letter 1 Minimum Qualifications Requirements Table of Contents 1 Appendix A-Proposal Certification,Questionnaire&Requirements Affidavit 2 Appendix B—No Bid Response 17 Minimum Qualifications Requirements 18 2 Experience and Qualifications Qualifications of Proposing Firm 19 Organizational Chart/Program Staff Roles,Qualifications and Experience 28 Program Staff Resumes 29 Financial Capacity 46 3 Scope of Services Scope of Services 47 4 Value Added Services Value Added Services 52 5 Cost Proposal Appendix E 54 Solicitation No: Solicitation Title: 2017-293-KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION Procurement Contact Tel: Email: Kristy Bada 305-673-7490 KRISTYBADA@MIAMIBEACHFL.GOV PROPOSAL CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRMNAME:Camillus House, Inc. l No of Years in Business:57 No of Years in Business Locally:57 OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS):1603 NW 7th Avenue CITY 'Miami STATE:Florida ZIP CODE:33136 TELEPHONE NO.:305.374.1065 TOLL FREE NO.: FAx No.:305.372.1402 FIRM LOCAL ADDRESS:1603 NW 7th Avenue CITY:Miami STATE:Florida ZIP CODE:33136 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:Hilda M. Fernandez ACCOUNT REP TELEPHONE NO.:305.374.1065, ext. 308 ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL:hildaf@camillus.org FEDERAL TAX IDENTIFICATION NO.: 65-0032862 The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to:any firm or principal information, applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. RFP 2017-293-KB 2 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT:Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns,either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer,director, agent,or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an • blic sector agency? YES X NO SUBMITTAL REQUIREMENT: If answer to above is"YES,"Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants)with a controlling financial interest as defined in solicitation.For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics('Code")and submit that Code to the Department of Procurement Management with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.govlprocurement/. RFP 2017-293-KB 3 7. , -,•. . _ ... i _. = . . - - _ . . ••- SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals, to provide'Equal Benefits'to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits,who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? X YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES X NO C. Please check all benefits that apply to your answers above and list in the mother" section any additional benefits not already specified. Note:some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health X Sick Leave X Family Medical Leave X Bereavement Leave X If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement!. RFP 2017-293-KB 4 9. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list 10. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 12. Fair Chance Requirement.Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies, practices, and standards that are consistent with the City's Fair Chance Ordinance,set forth in Article V of Chapter 62 of the City Code ("Fair Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an proposer's criminal history until the proposer is given a conditional offer of employment; (ii) prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer certifies that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate termination for cause of the agreement,in addition to any damages that may be available at law and in equity. 13. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt HMF Addendum 1 Addendum 6 Addendum 11 HMF Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFP 2017-293-KB 5 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the'City')for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the proposer agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the proposer including, without limitation, the proposer's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes,until the date and time selected for opening the responses.At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFP 2017-293-KB 6 PROPOSER CERTIFICATION I hereby certify that I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses,data and information contained in this proposal, inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Hilda M. Fernandez CEO Signature of Proposer's Authorized Representative: Date: . , ifq State of FLORIDA ) On this1 clay of % / ,2017• Ho ally appeared before me/fall i / ' o Coyi ty of i stated that (s)he is the • of titre/us ' , :corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and dee.. :efo,e me: _ • I otary Public for th State of Flo da My Commission Expires: —7 ..30/2i . DAVINE SCARLETT 'c MY COMMISSION#GG102878 ?a EXPIRES July 30,2021 RFP 2017-293-KB 7 Camillus House,Inc. MIAMI BEACH RFP 2017-293 KB REFERENCES 1. Miami-Dade County Homeless Trust Victoria L. Mallette, Executive Director 111 N.W.1st Street,Suite 27-310,Miami,FL 33128 Phone:305-375-1491 Email:vmallette@miamidade.gov The Miami-Dade County Homeless Trust has funded several emergency,transitional and permanent housing programs with Camillus House.Currently,funded are the Emergency Housing 1 and Emergency Housing 2 Programs which operate 75 emergency shelter beds for single individuals who are homeless. 2. Miami-Dade County, Public Housing and Community Development Cathrine J. Lara, Project Manager 701 NW 1st Court, 14th Floor Miami, FL 33136 Telephone:786-469-2191 Email: lara(a@miamidade.gov The Miami-Dade County Public Housing and Community Development Department has funded Camillus House's Beckham Hall for several years.The Beckham Hall Emergency Shelter program provides services to a total of 48 persons at any given time,a total of 200 persons(unduplicated count)on an annual basis. The target population for the Beckham Hall Emergency Shelter program is single, homeless adult men and women. 3. City of Miami Homeless Assistance Program Sergio Torres, Homeless Program Administrator 450 SW 5th Street, Miami, FL 33130 Phone:305-960-4980 Email:storresPci.miami.fl.us MHAP provides outreach,assessment,placement,information,transportation,and referral services to individuals and families who are homeless living on the streets in Miami.As contracted by the Homeless Trust, MHAP is charged with providing outreach services to individuals and families who are homeless in our local continuum of care within the City of Miami jurisdiction. 8 CAMILLUS HOUSE, INC. - POLICY AND PROCEDURES TITLE: POLITICAL CAMPAIGN ACTIVITIES DATE ISSUED: 11/10/04 NUMBER: B-40-009 DATE REVISED: N/A POLICY Camillus House,Inc.,as a nonprofit organization dedicated to human services, is committed to advocating for public policies that benefit poor and homeless persons,and for resources and opportunities that allow Camillus to carry out its mission.At the same time,the organization must ensure compliance with all regulations set forth by the Internal Revenue Service(IRS)Code and other applicable laws relating to lobbying and political campaign activities. The Camillus House organization also respects the rights of clients,employees,Board members,and other stakeholders to exercise their own rights and freedoms regarding individual political beliefs.Individuals engaged in such activities must ensure that their participation in political activities does not in any way indicate participation,endorsement,or other support by the Camillus House organization. II. PROCEDURES FOR POLITICAL CAMPAIGNS Camillus House,Inc.,as a charitable organization described in section 501 (c)(3)of the IRS Code,is prohibited from participating or intervening in any political campaign on behalf of,or in opposition to,any candidate for public office.The organization is absolutely prohibited from making any donation,cash or in-kind, to the campaign of a candidate for public office,or to a Political Action Committee(PAC). A. TYPES OF PARTICIPATION Prohibited participation in a political campaign includes,but is not limited to,the following types of activities: • Endorsing candidates • Making donations to candidate campaigns • Engaging in fund raising on behalf of a candidate's campaign • Distributing statements on behalf of or in support of a candidate's campaign • Engaging in any activity that may be beneficial or detrimental to any candidate B. SOLICITATION OF CONTRIBUTIONS 1. Camillus House Organization: The Camillus House organization may not make or solicit contributions to or on behalf of a candidate for public office or a Political Action Committee. • No Camillus staff member,Board member,or Brother may solicit contributions,from staff members,Board members,volunteers,or any 9 CAMILLUS HOUSE POLICY#B-40-009 other individual,while acting in the capacity as a representative of Camillus House. • Under no circumstances will support or lack of support for a political campaign be considered in conjunction with job performance. 2. Individuals: Individuals are welcome to participate in political campaign activities on their own time and utilizing their own resources. • A Camillus staff member,Board member,Brother,or other related person who chooses to support a political campaign may not utilize Camillus House resources to do so.This includes utilizing Camillus House computers or email systems to solicit support,generate endorsements,or conduct other activities. • Any solicitations for support of a political campaign should be conducted outside of Camillus business hours. C. CANDIDATES FOR PUBLIC OFFICE Camillus Board members or staff members may hold a public office and/or may be a candidate for public office.This type of public service is welcome. 1. Applicability of Political Campaign Policy: This same policy and procedure applies to candidates for public office who are also a Camillus Board member or staff member: • The Camillus organization and persons acting in a capacity on behalf of Camillus House are strictly prohibited from participating in the candidate's campaigns. • No Camillus staff member or Board member shall ever be pressured to support the candidate's campaigns. • Individuals are welcome to support or otherwise participate in the candidate's campaigns by their own choice,on their own time. 2. Fulfillment of Camillus House duties: Camillus staff members must ensure that activities related to campaigning for or holding public office do not interfere with fulfillment of required Camillus duties. • If a Camillus employee does choose to run for a public office,s/he must obtain prior approval from their Supervisor.Approval is not based upon the nature of the campaign itself,but is based upon the ability of the employee to fulfill their work obligations while also undertaking and fulfilling duties associated with conducting a campaign and holding office. • A Camillus staff member may request a Leave of Absence,if necessary, in order to run for or hold public office.The request should be made in accordance with the standard procedure for requesting a 10 CAMILLUS HOUSE POLICY#B-40-009 Leave of Absence.The request will be considered according to the standard guidelines for considering such requests. The request may be approved or denied based upon the surrounding circumstances and ability of Camillus to accommodate the request without undue disruption to administration and operation of programs. III. PROCEDURES FOR LOBBYING AND ADVOCACY WORK Camillus House is permitted to engage in some lobbying,advocacy,and education activities within the confines of Federal and all other applicable regulations. A. LOBBYING I. Engagement of Professional Services: Camillus House may under some circumstances engage the services of a registered lobbying firm.This may be done in order to advocate for specific issues or for resources. • If a lobbying firm is engaged,the firm must show that it is in compliance with all applicable laws and regulations relating to lobbying activities,including any applicable registration and disclosure requirements. • Any subcontracts or agreements with a lobbying firm must clearly delineate the nature of the relationship and scope of work to be performed. • All subcontracts or agreements with a lobbying firm must be approved by a majority of the Board of Directors'Executive Committee. 2. Unsubstantial Amount Rule: Camillus House must monitor the length and type of lobbying activities conducted, in order to ensure that such activities are not significant enough to constitute a substantial amount of resources or effort,as defined by IRS regulations.The organization's President is responsible for monitoring such activities,with input and assistance from the Director of Governmental Relations. B. ADVOCACY AND EDUCATION Camillus House is committed to advocating for issues that are directly related to the organization's mission.Advocacy and education efforts are permitted,as long as they do not show a preference for or against a particular candidate or political party.This includes advocating for or against specific legislative or ballot initiatives,as long as the advocacy activities do now show a preference for or against a particular candidate or political party. Covered advocacy activities include,but are not limited to: • Providing letters on Camillus House letterhead regarding specific political issues and initiatives; • Committing or expending Camillus funds for an advocacy initiative; •11 CAMILLUS HOUSE POLICY#B-40-009 • Utilizing Camillus staff or volunteers to provide labor or expertise for an advocacy initiative; • Distributing advocacy information to Camillus House staff members, volunteers,donors,or other stakeholders; • Publicly endorsing advocacy positions. 1. Authority: Prior approval must be obtained before any individual staff member,Board member,or Brother may commit the Camillus House organization to endorsement of, support for, or other participation in an advocacy effort. Endorsement of or participation in any advocacy effort regarding a specific issue must be approved by Camillus House President,with endorsement by the Board's Governmental Relations Committee.The President's approval must be documented in signed memo. 2. Education of Public Officials: Camillus House recognizes the value of providing ongoing education regarding the Camillus organization and issues surrounding homelessness to public officials, including persons holding elected office and persons working for public agencies. Such activities are considered essential to the organization's mission,and should be conducted in a manner that is ethical and effective. • Camillus House staff members may incur limited"business development" expenses for meals,entertainment,or other related costs incurred while in the process of educating or otherwise engaging public officials.Camillus representatives should exercise particular caution so as to not give the appearance of any improprieties or other questionable practices when engaging in such activities. • The limit for such business development costs should not exceed$100 per public official during one calendar year. This$100 limit is a guideline not to be exceeded under any circumstances.In situations where local or state laws and rules call for lower expenditure limits,the applicable laws and rules apply. • All such business development expenses must be clearly documented and reported according to standard expense report procedures. • Camillus House shall continually seek to engage public officials in tours of Camillus facilities and other activities that can increase knowledge and understanding of Camillus and homeless issues. 17 CAMILLUS HOUSE, INC. - POLICY AND PROCEDURES TITLE: CODES OF ETHICAL CONDUCT DATE ISSUED: pre-1998 NUMBER: A-20-003 DATE REVISED: N/A r POLICY Camillus House, Inc. is committed to ensuring that all of its activities are conducted in a manner that adheres to the highest ethical standards.The Brothers of the Good Shepherd determine the operating philosophy and policies that establish and clarify the ethical standards that are to be practiced by all Camillus employees. Ensuring mission- effectiveness is an important component of all Camillus' ethics related activities. All ethical standards are in keeping with the teachings,beliefs, and values of the Catholic Church. In order to define the major philosophical beliefs, principles, and values of the organization, Camillus leadership,in conjunction with the Brothers,has established written"Codes of Ethical Conduct."The identification, development, implementation, and monitoring of these written Codes provide the basis for Camillus' ethics policies and related activities. The Codes of Ethical Conduct are designed to promote the kinds of relationships within which services can best be carried out, and to give guidance in decision-making situations. Codes are established for multiple organizational areas, including the following: • Business • Marketing • Service Delivery • Professional Responsibilities • Human Resources • Catholic Directives All staff members are considered to be representatives of Camillus. Staff conduct both on and off duty may be regarded as a reflection upon Camillus House, and, as such, is to be of the highest ethical standards, as set forth in these Codes of Ethical Conduct. II. PROCEDURES: A. RESPONSIBILITY The Brothers of the Good Shepherd shall provide for the development, implementation and monitoring of the Codes of Ethical Conduct.These Codes may be developed with input from staff, and may include codes developed by relevant professional associations. 13 CAMILLUS HOUSE POLICY#A-20-003 B. ANNUAL REVIEW The Codes should be reviewed and updated as necessary on an annual basis. Updates should include a review of any new recommendations provided by professional or other relevant associations. C. STAFF EDUCATION Camillus management shall ensure ongoing dissemination of information regarding the Codes of Ethical Conduct to staff. The Codes shall be included in the employee handbook and orientation, and shall be periodically addressed in management and staff meetings. D. MISSION EFFECTIVENESS The Brothers may coordinate a Mission Effectiveness program,which provides for employee training and feedback on mission effectiveness issues. E. NO REPRISAL REPORTING OF VIOLATIONS Written policies and procedures for dealing with allegations of waste,fraud, abuse, and other wrongdoings and provided in the Camillus House Policy and ,Procedure: System for Reporting Corporate and Ethical Violations(#A-20- M . These procedures provide for a"no reprisal"approach for personnel reporting, and include time frames for investigation. F. CODES OF ETHICAL CONDUCT Written codes addressing the following areas are attached: • Business • Marketing • Service Delivery • Professional Responsibilities • Human Resources • Catholic Directives 14 CAMILLUS HOUSE, INC. - POLICY AND PROCEDURES TITLE: CODE OF ETHICAL CONDUCT DATE ISSUED: pre-1998 NUMBER: A-20-003b DATE REVISED: N/A Camillus House employees are to abide by the following Code of Ethics: As an employee of this nonprofit, I affirm that: I will not discriminate against or refuse professional services to anyone on the basis of race, color, religion, sex, national origin, age, or creed. I will evidence a genuine interest in all persons served, and do hereby dedicate myself to their best interests and helping them to help themselves. I will respect the privacy of persons served and hold in confidence all information obtained in the course of professional service. I will maintain a professional attitude which upholds confidentiality toward individuals served, colleagues, applicants, and the nonprofit. I will maintain confidentiality when storing or disposing of client information. Upon termination of employment, I will maintain client and coworker confidentiality, and I will hold as confidential any information I obtained concerning the nonprofit. I have total commitment to provide the highest quality of service to those who seek my professional assistance. I will not use my professional relationship to further my own interests. I will accurately represent my education, training, experience, and competencies as they relate to my profession. I will correct, when possible, misleading or inaccurate information and representations made by others concerning my qualifications or services. I will continually assess my personal strengths, limitations, biases, and effectiveness. I will strive to become and remain proficient in professional practice and the performance of professional functions. I will act in accordance with standards of professional integrity. 15 CAMILLUS HOUSE POLICY#A-20-003b I will not advise on problems outside the bounds of my competence. I will seek assistance for any problem that impairs my performance. I will not exploit the trust of the public or my coworkers. I will make every effort to avoid relationships that could impair my professional judgment. I will respect the rights and views of my colleagues, and treat them with fairness, courtesy, and good faith. If I have the responsibility for employing and evaluating staff, I will do so in a responsible, fair, considerate, and equitable manner. I will not engage in or condone any form of harassment or discrimination. I will respect the confidences of my coworkers. I will extend respect and cooperation to colleagues of all professions. When I replace a colleague or am replaced, I will act with consideration for the interest, character, and reputation of the other professional. I will not assume professional responsibility for the clients of a colleague without appropriate consultation with that colleague. If I see the client of a colleague during a temporary absence or emergency, I will serve that client with the same consideration afforded any client. I will not permit fellow members to present themselves as competent or perform services beyond their training and/or level of experience. If I know that a colleague has violated ethical standards, I will bring this to my colleague's attention. If this fails, I will report the activity to my supervisor. If serving as a supervisor, I will make certain that the qualifications of persons I supervise are honestly represented. I will abide by this agency's policies related to public statements. I understand that violation of this code, or any provision of this Personnel Policies and Procedures Manual, may be grounds for dismissal. 16 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond _Specifications unclear or too restrictive _Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements _Do not offer this product/service _OTHER. (Please specify) We do X do not_want to be retained on your mailing list for future proposals of this type product and/or s rvice. Signature: -4--P-4-61-- V\ Title: CEO Legal Company Name: Camillus House, Inc. Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: KRISTY BADA PROPOSAL#2017-293-KB 1755 MERIDIAN AVENUE, 3" FLOOR MIAMI BEACH, FL 33139 RFP 2017-293-KB 17 Camillus House,Inc. MIAMI BEACH RFP 2017-293-KB MINIMUM EUGIBILITY REQUIREMENTS Cl. Proof of Approved Provider Status by the Miami-Dade County Homeless Trust(accessed August 14, 2017) Nfi»-Dade Canary-EsList-Ranier 0 HOMELESS HELPUNE t4I77-994.4357 I Website Searcn MIAMI-DADE COUNTY ` , HOMELESS TRUST - HOME MEETINGS&AGENDAS VOLUNTEER PROVIDERS TOOLS NEWSROOM List fistee r Providers Provider Partners Provider Standards of Care Resource Guide Coordinated Outreach The Homeless Tr181 u{,wed to Provide out cenarrunrty with a RPsO urr^ -irte fy to avanaCle services for throe en are h ee tees Or SNOUT to tr.. Selec5m Process Current SdiaWticrr>•s Rerremher,the hest way to start the Dmcees of arrw-nag ser;ices as to get regiooered Waugh aur t o rws Heone at 377-994-4357 Prowler applications BrektoT[p Partners The Home'e0000 Trust provides fundi g support to more than SO prciects and programs tfveu4tout Mone Cade-Hens are some of those otrranimbone that have agreed to follow au Standards of Care Renal-Way of Miami Canfour Supportive Massing a Catholic Charter Chapman Pamnerstud it r CHI a Citrus Heath Network •City of Mimi at Citic of.fair Seach •Douglas Gardens Co nnsaoty Mental Health Cotter a FOlowstep House a Jeurah Ccnmuntty,Soraces at Legal Strives ct Greater Miami s Lotus House a Lutheran Services Florida fit s Mane-Dade CormxrniC/Acorn and Human.Service CepSrtT'ent •Mum Rescue Mission a`Sew Hope CORPS s New Horizon,COmmurvty Mental Heath Center 18 Tab 2 Experience and Qualifications Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS 2.1 Qualifications Of Proposing Firm.Submit Detailed Information Regarding The Firm's History And Relevant Experience And Proven Track Record Of Providing The Scope Of Services Similar As Identified In This Solicitation,Including Experience In Providing Similar Scope Of Services To Public Sector Agencies.For Each Project That The Proposer Submits As Evidence Of Similar Experience,The Following Is Required: Project Description,Agency Name,Agency Contact,Contact Telephone&Email,And Year(S)And Term Of Engagement. AGENCY NAME: Camillus House,Inc. AGENCY CONTACT: Shelley-Anne Glasgow-Wilson,Director,Grants Tel:305-374-1065 ext.311 Email:shellevg@camillus.org YEARS EXPERIENCE: Over 57 years TERM OF ENGAGEMENT: Five(5)years PROJECT DESCRIPTION Camillus has provided emergency housing since 1960,health care since 1984,and transitional and permanent housing since 1988.Through this proposal,Camillus would seek to continue its over 56 year history of providing emergency and permanent housing for the homeless by continuing to provide 12 beds to address the City's Key Intended Outcome of reducing the number of people who are homeless in the City of Miami Beach,as it has done for the past three years. Camillus is proposing 12 emergency beds targeting single adult men who are homeless for service periods of up to 90 days.As with all Camillus shelter programs,case management services will be provided focused on implementing a care coordination model that includes a complete assessment in support of appropriate provision of services and referrals/follow-up on services in support of stabilization, preparing individuals for independent living and achieving the goals of individualized care plans.The program will provide 24/7 staffing and accommodate after hours intake. Funding requested for this program is$115,413($26.35 per bed/day). At the city's discretion,Camillus also has the capacity to provide an additional 13 beds at the same per diem rate. i. EXPERIENCE PROVIDING SIMILAR SERVICES TO HOMELESS POPULATION Camillus House is a private, non-profit organization providing humanitarian and social services to persons who are poor and homeless in Miami-Dade County for over 57 years.Camillus'comprehensive system of care provides outreach,emergency housing, residential and outpatient behavioral health treatment;supported transitional and permanent housing;employment training assistance;emergency services including food&clothing; and primary,sub specialty,ambulatory and dental services through sister agency Camillus Health Concern.The organization is committed to ending chronic homelessness in Miami-Dade County and serves over 235,000 meals each year; houses up to 1,100 persons each night; and provides services to more than 17,000 persons annually through various programs at 13 facility sites and nearly 125 apartments scattered throughout Miami-Dade. 19 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS ii. EXPERIENCE DEVELOPING/OPERATING EMERGENCY HOUSING Camillus House has operated one of the most well-known emergency shelters in the Miami area since 1960, providing shelter,food,shower facilities, clothing,and case management,including provision and referrals to needed support services.Camillus has also operated and successfully managed the Emergency Solutions Grant Emergency Shelter(formerly operating at the Beckham Hall facility)for the past sixteen years serving more than 400 persons annually.The agency has also served as the central location for persons living on the streets to receive daily, basic human services.This includes a shower program,meal program, ID program,clothing exchange,and mail services for persons living on the street. Camillus currently manages 220 emergency housing beds at the NCL in the following programs: ■ ESG Grant—50 beds • Homeless Trust Primary Care Emergency Housing—75 beds • City of Miami Shelter—73 beds • FPL City of Miami Beach—12 beds ■ City of Coral Gables—3 beds • Florida DOH TB beds—2 beds • Baptist Health South Florida—5 beds Individuals are provided with non-treatment emergency housing and participate in a 90-day program. Residents are provided assessment, evaluation, ancillary referrals, vocational development, life skills training, employability training,and job search support.Case managers work with the clients to develop individualized care plans and provide continual assistance and guidance throughout program participation. Specific services offered include: Permanent Housing Placement Assistance: The Case Manager focuses specifically on the provision of these services for each client,as the primary goal of the program Benefits Assistance: Camillus House provides SOAR (SSI/SSDI Outreach, Access and Recovery) case management to participants across all programs. This initiative centralizes access to health and social benefits for eligible persons who are homeless. Staff is trained in SOAR case management and applications are submitted for qualified clients. Case management assists clients in procuring benefits from clinics and other agencies offering needed services.Case management services also assist clients in obtaining birth certificates, residency/citizenship,legal aid,work permits,food stamps(SNAP), Medicaid, food vouchers, Safe Link Assurance cell phones, clothing, etc. Camillus will continue to explore options for accessing other types of benefits that may be available or become available such as any future integration of the Affordable Care Act by the CoC. 20 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS independent Living Skills Training: Case Managers currently alternate providing life skills training. All clients participate in a formal life skills training program during their first week in the program and at various intervals throughout. Vocational Training/Employment Placement/Services: Job readiness training and skills development services are provided through established linkages with Miami Dade County Public Schools (Lindsey Hopkins Educational Center), and Transitions to assist with vocational development and employment placement as needed. Camillus in association with the City of Miami and CareerSource South Florida,has a full operational CareerSource"One Stop Center"operating out of offices at the NCL campus. Educational Services:Referrals are made to various agencies based on individual client need. Emergency and Non-Emergency Medical Services: Camillus House refers clients to sister agency Camillus Health Concern for medical based on individual client needs. iii. EXPERIENCE PROVIDING SERVICES TO OTHER PUBLIC SERVICE ENTITIES Camillus has provided emergency housing since 1960,health care since 1984,and transitional and permanent housing since 1988.Camillus House has provided services to the Homeless Trust through a multitude of programs,beginning in 1998 with the funding of Camillus'Project Somerville permanent housing facility.Since then,the relationship has been expanded to include 15 current operating grants, including 6 HUD Supportive Housing Program grants and 8 Food and Beverage Grants(ACT Team, Homelessness Prevention, Project Lazarus,Case Management for Veterans,two transition grants,two Emergency Shelter Programs,and the Bethesda Housing First Program).Camillus has continued to exceed its outcome targets in nearly every program,with some examples provided below.All Camillus emergency,transitional,and permanent housing programs comply,at a minimum,with the Homeless Trust's Standards of Care. In addition to funding through the Homeless Trust,Camillus has a range of local,state and federal grants including the Emergency Solutions Grant(ESG)and Brownsville Christian Housing Center through the MDC Public Housing and Community Development department;emergency shelter for the City of Miami Beach,City of Miami,City of Coral Gables and the Florida Department of Health(TB), two County CBO grants;two SAMHSA Behavioral Health Treatment grants as well as contract with the State of Florida through DCF,SFBHN and the 11th Judicial Circuit Court for jail diversion,human trafficking recovery and residential/outpatient behavioral health treatment.These are complimented by a variety of private foundations,and as such,Camillus has demonstrated extensive experience in developing, implementing,evaluating,and continually improving supportive housing initiatives. Camillus has successfully completed numerous construction and capital improvement grants,which while funded through other County agencies,still required extensive coordination with the Homeless Trust. Camillus staff is actively engaged with CoC processes on multiple levels. Management staff sit on the CoC Subcommittee which reviews and approves the CoC's Homeless plan annually as well as on other committees of the Continuum including, Finance,Service and Providers.Additionally, program staff has participated in every homeless census count for the past 6 years. 21 Camillus House,Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS iv. EXPERIENCE ACHIEVING PERFORMANCE MEASURES IN SIMILAR PROJECTS: Camillus consistently exceeds performance measures for all of its programs. Examples include: City of Miami Beach(Emergency Housing): • Served 67 clients in one year. • Average service days: 69 out of 90 • Of the 58 who left the program during the year,35(60%)had positive discharges,with 29% achieving permanent housing. Emergency Housing 1 • 85%of clients who stay more than three days will receive a complete bio-psychosocial assessment. Outcome:93%(129/139) • 50%of clients will transition into a higher level of care(transitional or permanent housing) Outcome:67%or 107 clients transitioned into a higher level of care. • 60%of clients will engage in social activities aimed at building rapport with other clients and prepare for transition into more stable housing. Outcome:91%,or 117 clients Emergency Housing 2 • 85%of clients who stay more than three days will receive a complete bio-psychosocial assessment. Outcome:99%(97/98) • 50%of clients will transition into a higher level of care(transitional or permanent housing) Outcome:57%or 64 clients transitioned into a higher level of care • 60%of clients will engage in social activities aimed at building rapport with other clients and prepare for transition into more stable housing. Outcome:93%,or 94 clients CAPACITY TO DOCUMENT AND REPORT Camillus has an outstanding record of documentation and reporting scoring well over 100%(via bonus points)on all of its Homelessness Management Information System(HMIS)monitorings.Camillus utilizes the data reporting functions of the HMIS system to evaluate progress of individual clients,as well as the overall program.The Camillus Director of Advancement and Outcomes produces monthly performance reports on all programs based on the stated outcomes of each contract. Management monitors length of stay in shelter or transitional housing,positive outplacements into housing from emergency and transitional housing,increasing income and benefits and employment across all programs. Program teams regularly review monthly performance reports and the status of individual clients in order to make adjustments to improve quality of service, client outcomes and program performance. FINANCIAL STRENGTH AND CAPACITY TO PROVIDE SERVICES Camillus House's annual operating budget is$17.9M funded by diverse funding sources including special event fund raising, direct mail campaigns,private grants,major individual donors,and public grants from City,County,State and Federal agencies. Camillus has successfully complied with all billing and financial management requirements of its public funding entities.Camillus'Vice President of Finance is 22 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS responsible for all aspects of the organization's financial management, including financial reporting, budgeting,audits,supervision of all municipal financing,grant accounting and tax-related issues,and relationships with banks and other financing institutions.The Camillus House Board of Directors maintains an active Finance Committee which meets quarterly and oversees the financial projections and strategies of the organization. Capacity to provide services,as discussed in the Organizational Capacity section of this application, is demonstrated by the wide breadth of programs currently operated by Camillus with great success,the organizations long history in the local community,and a highly qualified staff comprised of credentialed professionals and persons who are formerly homeless. 2.1.1 PROPOSERS SHALL PROVIDE THE FOLLOWING REGARDING THEIR FACIUTIES AND PROFESSIONAL EXPERIENCE: LANGUAGES SPOKEN BY STAFF Camillus House has an ethnically and culturally diverse staff including licensed professionals, paraprofessionals,and formerly homeless persons operating Camillus'housing and treatment services; Services at Camillus are available in English,Spanish,and Haitian Creole. As a recipient of federal funding,Camillus adheres to National CLAS(Cultural and Linguistically Appropriate Services)Standards in the delivery of services across all programs as reflected in company policy. HOURS OF BUSINESS OPERATION,CLIENT INTAKE,AND CLIENT CURFEWS Camillus House business hours are from Monday to Friday,from 8:00 a.m. until 5:00 p.m. Clients have a curfew of 10:00 p.m.seven days a week. Client intake occurs 24 hours a day,seven days a week. ACCESIBILITY TO PUBLIC TRANSPORTATION The Camillus' NCL campus is located along one of the more vibrant and commercially viable corridors in Miami adjacent to the 1-95 highway leading directly into Miami's medical district.There are two bus stops(one on either side of the 7th avenue which runs in front of the campus)which participants can easily access.A five minute bus ride into downtown Miami provides bayside market shops, restaurants, grocery stores, and access to Miami-Dade County's Metrorail services.A free trolley sponsored by the City of Miami runs through the corridor during baseball games at the new Miami Marlin's Park. Camillus is a Miami-Dade Community Transportation Coordinator(CTC)Provider and FDOT 5310 vehicle grant recipient and provides transportation to participants needing to access to additional community amenities.Scheduled pick-ups are arranged with program staff. NUMBER OF ACCESSIBLE BEDS FOR MOBILITY IMPAIRED PERSONS AVALIABLE When possible,Camillus will dismantle bunked beds to create ground-leveled beds for clients who are mobility impaired. When this cannot be done, priority will be given to the mobility impaired client to access the lower bunk bed.All areas of the campus,including to emergency shelter sleeping areas are mobility accessible. Approximately 75 of the shelter beds located in Building G of the NCL campus are lower bunk beds. 23 Camillus House,Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS PROXIMITY TO PRIMARY AND SECONDARY SCHOOLS AND/OR EXPERIENCE AND OPERATIONAL PROTOCOLS WORKING WITH HOMELESS CHILDREN ATTENDING MIAMI-DADE COUNTY PUBLIC SCHOOLS Camillus House does not provide shelter services to individuals under the age of 18. For homeless youth aged 18 and over still enrolled in the Miami-Dade County Public School system,case managers ensure continued enrollment and participation in school. The Camillus NCL facility has close proximity to a number of secondary and charter schools. Camillus also provides 12 beds through the Camillus Youth Housing Initiative(CYHI)to serve youth experiencing homelessness in Miami-Dade County.This collaborative effort assists youth in taking steps to achieve self-sufficiency and independence,through the provision of emergency,transitional housing and other supportive services. EXPERIENCE AND EFFICACY OF EMPLOYMENT PLACEMENT SERVICES; INCLUDING PERFORMANCE STATISTICS THAT LED TO CLIENT SELF-SUFFICIENCY Camillus House has collaborated with City of Miami and CareerSource South Florida(South Florida Workforce Investment Board)for the last two years to provide workforce development services for our clients utilizing the"one-stop"delivery system of resources. CareerSource operates a resource center manned by four full time staff to provide services to homeless clients.These resources include on-site workshops that teach clients a degree of proficiency in resume and cover letter writing, interviewing and job search skills. Camillus also has long-standing relationships with Transitions Inc.to provide workforce development services to clients in shelter,treatment and permanent housing. EXPERIENCE AND EFFICACY IN UTILIZING CARE COORDINATION STRATEGIES TO TRANSITION CUENTS TO INDEPENDENCE;INCLUDING THE FOLLOWING CLIENT DATA:(1)AVERAGE LENGTH OF STAY;(2) AVERAGE LENGTH OF TIME TO INCOME CREATION PER CLIENT STAY;(3)TRANSITION RATE TO PERMANENT HOUSING;AND(4)CARE MANAGER TO CUENT FREQUENCY OF ENGAGEMENT. While the definition of"care coordination"takes on a multitude of interpretations,the basic tenants of the term remain the same. This includes collaboration between a case manager and a client in the construction of an integrated and individualized case plan and ensuring effective delivery of services to clients in order for them to meet their objectives. At Camillus,care coordination also involves facilitating communication between multiple agencies, providing referrals to outside services,as necessary,and reviewing client progress through stated goals and making any modifications as needed. Camillus House has proven successful in providing these tenants of care coordinated services to our clients, as shown through the following measurements: 1) Average length of stay a. The average length of stay for emergency housing program clients at Camillus House is 58 days. 2) Average length of time to income creation per client stay a. During case plan creation,clients discuss their current income status and,in conjunction with the case manager,formulate a method whereby the client will either obtain, 24 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS increase,or maintain their income levels in order to achieve the ultimate goal of achieving permanent housing. 3) Transition rate of permanent housing a. Of the 1327 clients that were served in our emergency housing program in the previous year,501 clients(38%)achieved permanent housing through the support received during their stay. 4) Care manager to client frequency of engagement a. Case managers meet with clients to review and update their case plans on a weekly basis,at minimum,depending on the care coordination needs of the client. ACCESSIBILITY TO ALCOHOLICS ANONYMOUS AND SIMILAR SUPPORT GROUP MEETINGS(EITHER IN- HOUSE OR IN CLOSE PROXIMITY TO FACILITY) Camillus provides on-site Alcoholics and Narcotics Anonymous(AA/NA)services to clients residing in the residential treatment building. All other Camillus clients have access to NA/AA Groups within the community to support participants creating circles of support for their recovery. A list of local meetings is provided to clients upon request. Clients have a plethora of Meeting location options,as there are more than 30 AA/NA Groups that are held 7 days a week and at varying times within a 5 mile radius of the NCL Campus. In addition to utilizing public transportation to attend these meetings,Camillus provides transportation to participants needing to access to additional community amenities.Scheduled pick-ups are arranged with program staff. RULES TO BE FOLLOWED BY PLACED CLIENTS All clients in all housing programs are subject to the same rules and regulations.These rules ensure the safety of all clients and staff at the facility. At intake,all clients sign releases of information and acknowledgement of the program format and rules. Housing provided at NCL Campus is in a community setting and therefore it is expected that persons conduct themselves in a manner that is respectful to others living and working around them. Camillus seeks at all times to work with clients with behavioral health issues to keep them housed, however,the agency has a zero tolerance policy in regards to any violent behavior towards staff and other clients. RULES,PARAMETERS AND/OR PROCESS FOR BANNING CLIENTS Clients are only discharged from the program when they move on to other stable housing(e.g. permanent supportive housing,their own unsubsidized home or move in with family)or for repeated non-compliance with program rules. Once a client has been discharged from the program (be it a positive,negative,or unknown destination),the City of Miami Beach will be notified by Camillus House regarding the discharge,along with any pertinent information supporting the discharge. Clients may be discharged for: ■ Threats of Violence,Actual Violence or Possession of Deadly Weapon • Felony, Drug-Related Criminal Activity or Violent Criminal Activity • Possession of drugs, Drug Paraphernalia or Alcohol on campus(after behavioral contract) 25 Camillus House,Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS • Failure to Comply with Behavioral Contract(instituted after disruptive behavior,visitor disruptive behavior,verbal altercations with other clients, positive drug tests). • Theft of Camillus or other client property Camillus House reassesses and provides additional supports to clients who experience mental health crisis and other unanticipated crisis to allow clients every opportunity to remain in the program. The aim is to keep clients in the program so that they can successfully complete case plan and transition into the job market and a permanent housing situation. IDENTIFICATION OF AFTERHOURS PERSONNEL TO CONTACT WITH EMERGENCIES OF OFF-HOURS PLACEMENTS The program will provide 24/7 staffing and will accommodate after hours intake. Residential Assistants will provide 24/7 monitoring and assistance.This program will accommodate after hours intake for the City's outreach teams.Note that 24/7 wake coverage is also provided throughout the entire campus which means additional support staff is available to assist in an emergency, if needed.Also,24/7 campus security conducts periodic walkthroughs of all facilities. ACCESSIBILITY TO COUNSELING AND MENTAL HEALTH SUPPORT SERVICES Chronically Homeless clients in emergency shelter are eligible for outpatient services through the Camillus SAMHSA funded Grants for the Benefit of Homeless Individuals program. This program provides outpatient services for these individuals with the goal of stabilizing them before and during housing placement. Courses of treatment usually range between six and nine months depending on the needs of the client and the program serves up to 100 persons annually. Camillus is in the process of renewing this grant and will be expanding its scope to serve homeless individuals regardless of chronicity,as well as improve the additional supportive services available to shelter clients. Clients also have the options to access treatment services through the Camillus Institute for Personal Achievement and Success(ISPA) residential treatment program(funded by the State of Florida through SFBHN and SAMHS),as well as through the ISPA Re-entry Program Residential or outpatient treatment(funded by the State of Florida through SFBHN and the 11th Circuit Court) if deemed eligible by the Courts. Female clients identified by the City who are victims of Human Trafficking can also be referred directly into a treatment bed in the Camillus Human Trafficking Recovery Program(funded by the State of Florida through DCF). ADDITIONAL IN-HOUSE OR ACCESSIBLE SERVICES THAT SUPPORT THE SUCCESSFUL TRANSITION OF CLIENTS FROM SHELTER TO PERMANENT HOUSING Placement into permanent housing is the main goal of every Camillus program,and work towards this goal is incorporated into the initial case plan completed on intake. Camillus provides ongoing case management services to clients in all its programs.Permanent supportive housing participants receive ongoing life skills training to assist individuals in developing the skills needed to live independently and without assistance.Job skills training and vocational training resources are used to ensure participants obtain employment or remain employed and are able to meet their lease/rent obligations.Persons recovering from substance abuse are required to participate in ongoing AA/NA meetings to avoid 26 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS relapse and destabilization. This integrated approach ensures participants are empowered to develop the skills,habits,and abilities to remain in permanent housing. In addition,Camillus maintains formal and informal relationships with the network of housing providers who operate within the Homeless Trust's Continuum of Care and is an active participant in the referral system available through the HMIS system.Camillus also maintains relationships with assisted living facilities, halfway and three-quarter way houses,and tax-credit funded affordable housing facilities. Clients also have access to Camillus'own inventory of permanent housing,which includes six permanent supported housing programs which specifically serve individual adults.These programs have demonstrated great success in achieving outcomes for maintaining housing stability during the past year: • Archbishop Carroll Homes: 97%(66/68)remained in permanent housing • Brownsville Christian Housing Center(74 units) • Shepherd's Court(80 apartments) • Labre Place(50 homeless units) • Brother Keily Place(currently in its first year) • Project Dade Cares(starts November 1) 27 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS 2.2 QUALIFICATIONS OF PROPOSER.PROVIDE AN ORGANIZATIONAL CHART OF ALL PERSONNEL, INCLUDING KEY CARE COORDINATION PERSONNEL,TO BE USED FOR THIS PROJECT IF AWARDED,THE ROLE THAT EACH WILL PLAY IN PROVIDING THE SERVICES DETAILED HEREIN AND THEIR QUAUFICATIONS.A RESUME OF EACH INDIVIDUAL,INCLUDING EDUCATION,EXPERIENCE,AND ANY OTHER PERTINENT INFORMATION,SHALL BE INCLUDED FOR EACH INDIVIDUAL TO BE ASSIGNED TO THIS CONTRACT. Figure l:Program Organizational Chart Hilda Fernandez CEO Eduardo Gloria COO I Katherine Martinez — Thelley-Anne Glasgow Wilson Director,CHS Director,Grants Maria Vega Various Case Manager Residential Assistants The proposed program will be staffed by a multi-disciplinary,multi-cultural and multi-lingual team comprised of qualified,credentialed professionals with years of experience in serving persons who are homeless,along with persons who are formerly homeless. Hilda Fernandez–Executive Oversight:Ms. Fernandez serves as President and CEO of Camillus House. A passionate advocate for the homeless with over 20 years of professional experience,Ms. Fernandez has served as the Executive Director of Miami-Dade County Homeless Trust(1997-2003 and 2012-2014), Assistant City Manager for the City of Miami Beach(2005-2012),and Senior Advisor for the Miami-Dade County Office of the Mayor(2003-2004). Eduardo Gloria–Operational Oversight:As Chief Operating Officer,Eduardo"Eddie"Gloria is responsible for Camillus House operations. Mr.Gloria's decades long knowledge and experience across all three economic sectors(private, public,and service)is instrumental in aligning Camillus House resources and management processes into an integrated system that supports the organization's goal of ending chronic homelessness in Miami. 28 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS Shelley Glasgow-Wilson—Contract Management:Ms.Glasgow-Wilson serves as the Director of Grants, where she provides grant management(track spending,develop internal reporting systems,writing reports,etc.)to ensure that the program is adhering to contractual agreements. Katherine Martinez—Program Management: Ms. Martinez is the Director of Community Housing Services,which includes our Emergency Housing services. In her role,Ms.Martinez will provide general oversight of assigned staff and project management in order to ensure that program guidelines are followed. Maria Vega—Direct Services:Ms.Vega is responsible for intake,developing individualized case plans, providing assistance in attaining benefits and/or other income,and attaining housing for participants of the program. Ms.Vega will also be trained in the SOAR application process.The SOAR approach is a proven method to increasing access to disability income benefit programs administered by the Social Security Administration (SSA)for eligible adults who are homeless and have a mental illness and/or co- occurring substance abuse disorder. All Camillus House case managers are trained in this process. Residential Assistants(RAs)—ClientSupervision:Residential Assistants shall provide 24/7 coverage and are responsible for providing direct,daily supervision of clients, mediating and resolving minor discrepancies between clients, providing general life skills training,and providing for the safety and security of clients. Many RAs are formally homeless. 29 Camillus House,Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS RESUMES AND JOB QUALIFICATIONS HILDA M. FERNANDEZ hafdez(i°comcast.net 1305.310.8168 SUMMARY OF QUALIFICATIONS • Career-minded professional with 20+years progressively responsible public sector experience • Team player with strong organizational and analytical skills • Varied background of leadership positions EXPERIENCE June 2014—Present St.Thomas University Miami Gardens, FL Vice President, University Advancement and Communications • Oversee the University's strategic fundraising initiatives, including a comprehensive campaign currently underway($100 million) • Oversee the University's outreach and engagement to alumni, friends, parents, corporations, foundations, volunteers and governmental entities • Oversee the University's communications efforts, to include media relations, public relations, crisis management and branding • Serve on the President's Executive Cabinet • Provide support to the Board of Trustees and numerous advisory boards July 2012—June 2014 Miami-Dade County Homeless Trust Miami,FL Executive Director • Develop policy recommendations for the consideration of the Homeless Trust Board. ▪ Administer a$54+million annual budget(local, State and federal). • Coordinate the application for and receipt of State and Federal funds. • Oversee the local homeless continuum of care and its network of 100+funded programs, including contract management,performance measurement, standards of care and strategic planning. • Represent the Homeless Trust on local, state and national committees,working groups and boards. July 2005—July 2012 City of Miami Beach Miami Beach, FL Assistant City Manager • Developed and presented policy recommendations, including proposed legislation, for the consideration of the Mayor and City Commission. • Responsible for oversight of the Office of Tourism&Cultural Development; the Office of Real Estate,Housing and Community Development;the Parks and Recreation Department; the Community Services Division; Intergovernmental Affairs; the Office of Communications; the City Center Redevelopment Agency; and the Code Compliance Division. Collectively,these departments and divisions represent operating budgets of over $102 million, with over$46 million in revenues, capital programs and other expenditures. 30 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS ■ Direct oversight of the City's comprehensive major events planning process and special events/film/print permitting; the City's overall marketing, branding and corporate sponsorship strategies;and the proposed multi-million dollar redevelopment efforts for the Miami Beach Convention Center district. ■ Represented the City Manager in his absence. May 2004—July 2005 Miami-Dade County Communications Department Miami,FL Director ■ Overall administrative oversight for 60-person department that managed the County's internal and external communications plan, including: crisis communications; development and implementation of organization-wide branding program; award-wining government access television programming; proactive media relations and marketing; photography and graphics services; and constitutional support, including official translations. • Served as the official County spokesperson. January 2004—May 2004Citizens' Independent Transportation Trust Miami,FL Executive Director ■ Developed policy recommendations for the consideration of the Citizens' Independent Transportation Trust(CITT)Board. ■ Established internal policies and procedures for a new County department, including monitoring guidelines and processes for the oversight of$150 million in 1/2 penny transit tax proceeds. • Established criteria for the municipal component of the People's Transportation Plan. January 2003 —January 2004 Miami-Dade County Office of the Mayor Miami,FL Senior Advisor • Part of senior team of advisors to Executive Mayor Alex Penelas. • Reviewed, developed and recommended public policy, with a specific focus on issues relating to transportation (airport, seaport and transit), consumer services, parks,housing and homelessness. • Analyzed countywide budgets,programs and legislation. • Served as liaison with other governmental and non-governmental organizations. August 2002—November 2002 Transportation Initiative(PTP) Miami,FL Campaign Coordinator • Executed a highly successful grass-roots campaign for a countywide ballot referendum, including the development of the strategy and blueprint for the campaign; the formation of the organizational infrastructure to meet the strategic goals; the creation and implementation of an aggressive public information/education program which involved conducting market research, developing a media/marketing plan, organizing a comprehensive speaker's bureau and phone bank; designing organizational and volunteer databases; and establishing and supervising five community outreach offices. The 31 Camillus House,Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS referendum was approved by voters by a 70/30 margin and resulted in the levying of a dedicated tax for transportation. • Served as campaign spokesperson. July 1997—January 2003 Miami-Dade County Homeless Trust Miami,FL Executive Director • Developed policy recommendations for the consideration of the Homeless Trust Board. • Administered a$25+million annual budget(local, State and federal). • Coordinated the application for and receipt of State and Federal funds. • Created the infrastructure for the local(and nationally recognized)homeless continuum of care,including the development of policies and procedures for service/housing delivery,contract monitoring protocols, system-wide standards of care and outcome measurements. • Served as departmental spokesperson. January 1994—July 1997 Assistant Director • Developed departmental budgets,policies and procedures. • Ensured appropriate financial and programmatic oversight of contracted programs. January 1993—January 1994 Miami-Dade County Communications Department Miami,FL Communications Project Coordinator • Developed marketing plans for various County departments. • Edited and produced the employee newsletter(approx. 30,000 distribution). • Coordinated special events and programs. April 1992—January 1993 Miami-Dade Public Library System Miami,FL Public Information Officer • Developed and coordinated media events for the countywide library system. • Prepared press releases,press kits and media advisories. • Edited and produced the library system's newsletter; wrote/produced/hosted a half-hour TV library show. September 1987—April 1992 WSVN—Channel 7 Miami, FL Reporter/Field Producer(1989—1992) • Used advanced research techniques to obtain information and background for assigned stories. • Wrote and produced news stories and segments for a major market TV station. Assignment Editor(1987—1989) • Researched potential story leads, and identified and recommended stories for news coverage. • Assigned stories to reporters, field producers and photographers and monitored assignments to ensure completion. 32 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS EDUCATION 1983 — 1987 University of Miami Coral Gables, FL ■ Bachelor of Arts,Major: Telecommunications Minors: English, Sociology ■ General University Honors 2010—2012 Florida Public Pension Trustee Association School Tallahassee, FL • Certified Public Pension Trustee(CPPT) PROFESSIONAL AFFILIATIONS Current: • Miami Homes For All(formerly Miami Coalition for the Homeless),Board Member • CASE, Member ■ Association for Fundraising Professionals,Member • Mother of Our Redeemer Catholic Church Finance Council, Member • Mother of our Redeemer School Consultative Board, Member Former: ■ Miami Beach Employee Retirement Plan,Trustee • Florida Public Pension Trustees Association,Member • Miami-Dade County Homeless Trust, Board Member • Alliance for Human Services,Vice President • Florida Coalition for the Homeless,Treasurer • Greater Miami Chamber of Commerce Leadership Miami,Executive Board Member • National Association of Hispanic Public Administrators,Member • International Hispanic Network,Nominating Committee • International City/County Managers Association, Member • Miami-Dade County/City Managers Association, Member ■ HIV/AIDS Partnership Housing Committee,Member ■ Miami Intermodal Center Steering Committee,Member ■ Community Voices Multi-Agency Consortium,Member ■ Florida Coalition for the Homeless, Executive Committee&Policy Council Member ■ Emergency Food and Shelter Board,Member FLUENT IN ENGLISH AND SPANISH 33 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS Eddie Gloria 3339 W.Park Road-Hollywood,FL 33021 Cell:786-300-6380-E-mail:eddiegloria@me.com EXECUTIVE LEADER Masters of Public Administration with 18 years professional experience in the private,public and non- profit sectors_ Proficient executive leader with proven results in managing problematic and complex projects,ensuring turnaround and closeout.Established competency in strategic planning and operations management,with the ability to ensure the highest level of service while managing multiple projects. Successful grants professional with proven track record securing public and private funding. Effective orator and written communicator with experience lobbying elected officials and maintaining community partnerships. CAMILLUS HOUSE,INC.I Housing,Health,and Human Services provider Oct 2016-Present Acting COO Responsible for overseeing the transition to new organizational leadership including supervision of the executive and leadership team,running day-to-day operations of the organization and managing relationships with external partners.Reporting directly to Acting CEO. • Ensuring continuing and realignment to the core mission of ending chronic homelessness. • Improved employee morale by fostering a team environment and opening lines of communication with all levels of staff • Initiated a comprehensive compensation analysis to ensure equity and improve employee retention • Initiated CARF accreditation process and put in place committees to review and revise organizational policies to ensure adherence with industry standards • Conducting a thorough fiscal and program review of the agency as a foundation for strategic planning,to develop a path of sustainability for the organization CAMILLUS HOUSE,INC. I Housing,Health,and Human Services provider Nov Z013-Present Vice President,Strategy Management&Housing Development Accountable for agency-wide performance assessments and realignment,public fund development, operations oversight,and housing construction at leading tax exempt organization with a$22M/yr. operational budget and$101M in assets.Reporting directly to CEO. • Provided system-wide realignment in response to funding re-orientation towards Housing First model by US HUD and local funding agencies. • Closed 522M construction financing with State of Florida,510M grant funding with City of Miami CRA,$2M in Miami-Dade County Surtax funding,and$3M in local CDBG and local bond financing to support the development of Camillus'300,000 sq.ft.Norwegian Cruise Line(NCL)Campus. • Represented Camillus House in joint venture development of the Cedars Court Permanent Housing facility-an 80 unit LIHTC development for persons who are chronically homeless.This facility is collocated within Camillus'NCL Campus. • Provided direct oversight and management of key business operations and functions. • Owner's representative on special demonstration rehab and retrofit constructing for underserved populations using LIHTC and New Market Tax Credit(NMTC)finance. Director,Strategy Management Jun 2012-Oct 2013 • Responsible for coordinating ongoing agency-wide alignment of key management processes and direct oversight of key business operations. 34 Camillus House, Inc. MiAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS Eddie Gloria 3339 W.Park Road-Hollywood,FL 33021 Cell:786-300-6380-E-mail:rd dieaioriageme.com • Developed and managed grant applications,contracts,and budgets for over$7M in public funding including HUD SHP,Miami-County Surtax,CDBG,HOME,ESG,and Community Obligations Bond (COB)capital finance funding. • Oversaw the turnaround and closeout for several long delayed construction projects that required negotiations with out of business general contractors,Miami-Dade Building;Water and Sewer; Internal Services Division;Public Housing;and Department of Environmental Resource Management (DERM),respectively.Similar negotiations also took place with the City Miami counterparts. Senior Grants Manager Dec 2007—May 2012 • Supported the development and implementation of all public funding grant initiatives-S5M+ • Successfully established strong partnerships with federal,state,and local funding agencies to support agency priorities. • Lobbied and secured highly competitive funding from State of Florida to support behavioral and mental health initiatives supporting Miami-Dade County Continuum of Care. • Lobbied and assisted with securing S1OM in Tax Increment Finance(TIF)funding from local CRA in joint effort with CEO. CITY OF MiAMI—OFFICE OF THE MAYOR I Government Municipality Aug 2005—Nov 2007 Contracts Compliance Manager Accountable for supporting all City departments in contract negotiations,grant applications, development of commission resolutions,compliance,and implementation of state and federally funded programs.Implemented new City projects as part of the Mayor's family and children's initiatives directed by the Office of Policy and Legislation. • Successfully provided Implementation and compliance support to City of Miami departments. • Facilitated contract negotiations and execution as requested by department managers—some activities involved direct contact with local and state funders.All aspects required contracts streamlining and approval process through the City of Miami Commission. • Directly involved with the establishment of the City of Miami's Office of Sustainable Initiatives to support Green Building development within city limits in accordance with United States Green Building Council(USGCB)guidelines. HIQ Telecom Inc.I Private Corporation September 2003—July 2005 Director of Business Development • Initiated major client acquisition campaign that Increased revenues by 35%. Homestead Senior High I Miami-Dade County Public Schools August 2002—July 2003 Teacher • Taught 9-12"grade Theatre and Television Production EDUCATION AND PROFESISONAL ASSOCIAITONS Florida international University,Miami,FL Greater Miami Chamber of Commerce Master of Public Administration—April 2012 Leadership Miami—Class of 2014 Florida international University,Miami,FL- National Honors Society of Public Affairs and Bachelor of Fine Arts—April 1999 Administration Member—Aug 2011. 35 Camillus House,Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS SHELLEY-ANNE M. GLASGOW-WILSON 15541 SW 138'"Terrace,Miami FL,33196 Tel:305-305-2597 E-mail:smolasaowebhotmail,com NON-PROFIT DEVELOPMENT PROFESSIONAL •FUNDRAISING•GRANT WRITING•STRATEGIC PLANNING•PROJECT MANAGEMENT•ORGANIZATIONAL MANAGEMENT Master of Business Administration with six years of US experience and twelve years international experience Including non-profit fundraising, grant writing, organizational development, project management, event planning and communications. Proven ability in grant research and management, budget control, and reporting. Established competency in monitoring and outcome-based evaluation,with the ability to provide the highest level of service while managing multiple projects. CORE COMPETENCIES • DEVELOPMENT PROGRAM PLANNING/FUNDRAISING/ ♦ COMMUNICATION STRATEGY DEVELOPMENT GRANT WRITING/DONOR CULTIVATION • COALmoN/TEAM/LEADERSHIP BUILDING • PROGRAM/PROJECT MANAGEMENT • EVENT PLANNING AND VOLUNTEER COORDINATION • MONITORING AND OUTCOME EVALUATION • SUPERVISORY MANAGEMENT • STRATEGIC PLANNING • GRANT ADMINISTRATION • BUDGETING/COST CONTROL ♦ WRITING AND PRESENTATION SKILLS RELEVANT PROFESSIONAL EXPERIENCE Health Council of South Florida,Miami,Florida SENIOR PLANMNGAND EVALUATION SPECIALIST 2008-2012 Strategic planning; fundraising; grant research and writing; communications and event planning: community and population-based research; resource development; report writing;managing projects and design and implementation of countywide project and program outcome evaluations. Key accomplishments: • Lead grant writer and program development officer,including development of work plans and budgets for multiple projects(2008-2012) • Lead writer of a successful solicitation of$250,000 from the Baptist Hospital of South Florida for developing a model for coordinated healthcare(2012) • Member of the grant writing team that successfully brought $14.7 million to Miami-Dade County for the CDC funded Communities Putting Prevention to Work(Make Healthy Happen Miami)Grant(2009) • Design and implementation of the $750,000 evaluation component of the CDC funded Communities Putting Prevention to Work Grant for Miami-Dade(2009-2012) • Lead writer on the Miami-Dade approved submission for the CDC's Community Transformation Grant(2011) • Advisor and member of the writing team for the successfully funded South East Florida Regional Partnership HUD/EPA Sustainability Planning grant(2010) • Three years of successful fundraising for the Miami Matters data website(2010-2012) • Updating of the Health Council Strategic Plan(2011,2012) Alliance for Human Services,Miami,Florida 2007—2008 PLANNING AND EVALUATION SPECIAIJST • Overall coordination of the community planning process, writing and dissemination of the 2008 Social Services Master Plan(SSMP)for Miami-Dade County Key Accomplishments: • Facilitation of thirteen topic area advisory groups for selection of goats, outcomes,progress indicators and policy recommendations for the SSMP including homelessness,mental health and substance abuse. 36 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS United Nations Global Environment Facility(GEF)Small Grants Program/UNDP 2004-2006 NAv0NA[CoommvATOR GEFSMALL GRANTS PROGRAM(SOP),JAMAICA Management of the GEF-SGP local team, the program and its portfolio of projects, to ensure compliance with the global program strategic framework and operational guidelines, while meeting national environmental priorities. Design and implementation of community-based education,advocacy and training related to the program. Key Accomplishments: • Established the United Nations GEF-SGP in Jamaica as its first National Coordinator • Design and implementation of a grant-making strategy including design of the grant cycle and procedures for monitoring and outcome evaluation • Modification and implementation of the global communication strategy to meet local needs • Formulation&implementation of the Country Program Strategy and managing SGP financial allocations • Establishing/maintaining working relationships with donors,stakeholders and the media,advocating SGP policies and ensuring program visibility Jamaica Conservation and Development Trust(JCDT) 1997-2001 DIRECTOR OF EOUCA77ON PROGRAMS • Overall development and implementation of the JCDT Education and Communications Program, including fundraising,grant-writing and reporting,Supervision of the Education staff. Key Accomplishments: • Development,fundraising for and implementation of the JCDT Environmental Awareness Plan • Development and Management of the Schools for the Environment Program — grant writing and project management including teacher training and curriculum development ADDITIONAL EMPLOYMENT Jamaica Social Policy Evaluation Project PROGRAM OFFICER 2002-2004 • Support of the Information flows, monitoring, networking and reporting of progress towards the goals of the National Social Policy Framework for Jamaica to the Government of Jamaica Jamaica Social investment Fund PRCUECTS COORDINATOR&EM/FtoNltENTAL OrFtczn 2001-2002 • Responsible for improving and driving the project process and updating/monitoring environmental standards on infrastructure projects. Jamaica Conservation and Development Trust ENVIRONMENTAL EDL rAnCN OFf'cER 1995-1997 Field Officer responsible for implementation of the JCDT Education Program EDUCATION AND TRAINING Master of Business Administration(2004) Florida International University Bachelor of Arts(Hens),Geography(1995) University of the West Indies,Jamaica • Effective Strategies for Fundraising The Nature Conservancy • Proposal writing and project implementation USAID/DEMO Project • Project Management SETYM international Inc. • Communication in dispute resolution International Union for Conservation of Nature(IUCN) • Communication strategies for the environment International Union for Conservation of Nature(IUCN) • Developing an Eco-tourism Site The Nature Conservancy • Advocacy training National Environmental Societies'Trust.Jamaica • PROFESSIONAL ASSOCIATIONS/MEMBERSHIPS • Former Volunteer,Zoological Society of Florida • Member,IUCN Commission on Education and Communication • Member,Pointe-a-Pierre Wildfowl Trust,Trinidad • Member,Jamaica Conservation and Development Trust 37 Camillus House,Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS Katherine K.Martinez 5868 SW 60's Street,Miami,FL 33143 Phone:305-331-1039 Emaihkat0602@aol.com Objective Service-focused social worker with a strong commitment to serving the needs of disadvantaged individuals and families. Education 2008 Florida International University-Master of Social Work Graduate Certificate in Addictions 2001 Florida International University-Bachelor of Arts Major:Psychology Experience Homeless Program Coordinator 0912010-07/2013 City of Miami Beach- Homeless Services Division Miami Beach,Florida • Managed the day to day operations of the Homeless Services Division. • Supervised outreach workers and interns;prepared staff schedules to ensure coverage. • implemented the City's first evening and weekend outreach team. • Reviewed client files for quality assurance. • Responded to e-mails and telephone calls from residents,businesses,city officials,and other city departments with homeless concerns. • Administrator of the Homeless Management Information System. • Ran local,state,and national background checks. • Attended community meetings addressing homeless issues. • Completed required local and state statistical reports and monthly reimbursement requests.. • Coordinated activities with other homeless service providers and with other city departments to ensure appropriate service delivery. • Served as liaison between the City and the Committee on the Homeless. • Prepared city commission memos and agenda items. • Developed,coordinated and monitored contracts for shelter(s)and related services. o Obtained funding for the Identification program from the Miami-Dade County Homeless Trust in order to provide important documents needed in order to obtain state issued picture identification to those who were experiencing homelessness at no cost. o Successfully argued doubling the funding received by the Homeless Trust Double for hotel/motel funds for families experiencing homelessness in the City. o Successfully argued increasing die shelter bed allocations from the Homeless Trust by 20%in 2011 and 15%in 2012. • Participated in the preparation and planning for hurricanes and other emergencies. • Developed and implemented policies and procedures within the division and other City departments. o Assisted the police department in reviewing and adopting a standard operating procedure that was more conducive in addressing the needs of those who were homeless in the City. • Forecasted,planned and budgeted the division's$1 million budget. • Provided training to police officers on the local Continuum of Care and services available to them and those who were homeless in the City. • Participated in preparing the City's strategic plans,action plans,consolidated annual performance and evaluation report(CAPER),and the 2011-2015 consolidated plan for US HUD. • Awarded the City's Betterment Award in April 2012. 38 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS Homeless Housing Supervise. 11/2008.09/2010 City of Miami-Homeless Assistance Program Miami,Florida • Managed the activities of the Memoranda of Agreement Program including finding emergency placements for those being discharged from jails,hospitals,community mental health programs,foster care,and sexual offenders. • Established and maintained a close working relationship with housing providers and community agencies,as well as city,county,state,federal and other participating government agencies. • Presented on program status, realistic strategies, and timetables for implementing project actions, and other pertinent information at organizational meetings. • Strengthened linkages with other community agencies to resolve barriers to housing,employment,and other basic needs. • Supervised and assisted staff in identifying and coordinating the placement of clients into permanent or transitional housing. • Developed and maintained relationships with landlords,housing authorities,and realtors. • Performed site visits to monitor client progress. • Entered data into the Homeless Information Management System;maintained files,generated monthly statistics, and prepared monthly and annual progress reports. Case Manager 7!2004-10/2008 Lutheran Services Florida Miami,Florida • Worked on the following programs: o Esperanza Program-transitional housing program for single mothers with children. o CHANCE Program-Housing First program for families. o Second CHANCE Program-Housing First program for aging-out foster youth • Completed client intakes including psychosocial assessments. • Prepared work plans and assisted clients with budgeting. • Provided resources and referrals. • Conducted weekly home visits. • Documented case notes and maintained client files. • Worked extensively with the HMIS ServicePoint system. • Advocated on behalf of clients. • Created and maintained program budgets. • Created and maintained community relationships and community resource guide. • Participated in grant writing of the CHANCE and Second CHANCE programs. Distribution&Subscriptions Coordinator 5/2002-5/2004 Latin Finance Magazine Coral Gables,Florida • Developed superior customer relations skills. • Managed all customer service matters including processing subscription orders and payments,change of addresses, cancellations,single copy sales and refunds for international monthly magazine. • Responsible for uploading magazine content (and any supplements) onto the web and coordinating website management with parent company. • Developed the distribution department to gain efficiency and reduce cost. • Recommended and implemented system/policy to help reduce charge backs. • Oversaw distribution of magazine from the printing company. • Prepared monthly distribution reports and processed distribution bills for payment. • Presented appropriate plans of action in order to promote,maximize profits and improve gross margins and sales. • Closed subscription accounting retards on a monthly basis. • Assisted controlled circulation for BPA reporting and auditing and prepared reports of telesales in New York. K.Martinez-Resume Page 2 of 3 39 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS Accounts Payable Clerk 9/2000-11/2001 Latin Finance Magazine Coral Gables,Florida • Reviewed and processes all invoices, • Prepared checks for authorization,monitored company expenses,and handled bank transactions. • Took bids and opened new accounts with vendors. Receptionist 72000-112001 Latin Finance Magazine Coral Gables,Florida • Answered switchboard. • Set executive appointments and made travel arrangements. • Muintained supply inventory and handled mail. America Reads Instructor 6/1997-62000 Florida International University Miami.Florida • Taught students basic reading skills • Assessed student needs • Handled various clerical duties for school office. Publications Martinez,K.&Wang,S.(2009). Using prompts to increase attendance at groups for survivors of domestic violence. Research an Social Work Practice, I 9,460. Skills Abilities:Strong interpersonal,organizational,analytical,counseling and case management skills. Language:Fluent in English and Spanish Computer.HMIS-Service Point,Adobe Acrobat,Microsoft Word.Microsoft Excel.Microsoft PowerPoint,Quick Fill, Sun Systems,EDEN Financial Mnnagement Systems Memberships 2007-Current Miami hate County Homeless Trust Board -Member 2007-Current Homeless Providers Forum-Member 2008-2010 South Dade Housing and Services Coalition-Chair 2007-2008 South Dade Housing and Services Coalition -Vice Chair Internships 08/2006-12/2006 Inn Transition South Miami,Florida 08/2007-!4/2008 Miami Behavioral Health Center-Crisis Stabilization Unit Miami,Florida References Available upon request. K.Martinez,..Resume Page 1 of 3 40 Camillus House,Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS 0.11‘ Hou eus House JOB DESCRIPTION Job Title: Case Manager I FLSA Status:FT-E Department: Direct Care Ministry Reports to: Director Direct Care Ministry Date/Revised: October 2015 Grade/Funding Source: Position Summary: To provide case management and supportive services to guests in the Emergency Housing who are chronically homeless. Qualifications • Ability to understand and practice the mission of Camillus House. Required: • Education:Bachelor's Degree in Social Work or related field.Any combination or relevant work experience and education will be considered. • Language: Proficiency in oral/written English. Spanish preferred;additional languages a plus(i.e.Creole). • Skills:Proficiency in computer(Word,Excel,other data collecting programs). • Strong organizational and managerial skills. • Ability to work independently. • Successful completion of Toxicology test and of Criminal Background Check. • Successful completion of Level 11 screening for all licensed clinicians and others if required by funding source. Circle one if required for position: Yes No N/A • Valid FL Driver License with clean driving record. Circle one if required for position:Yes No N/A Qualifications Preferred: • Culturally sensitive to the social,psychological and healthcare needs of the vulnerable populations serviced. • Strong organizational,interpersonal and communication skills in order to meet deadlines and handle multiple tasks. • Demonstrates a high level of productivity while remaining calm and effective under pressure. • A self-starter with demonstrated ability to work independently,as well as,with multidisciplinary teams and co-workers. • Ability to maintain a high level of poise and professionalism in all circumstances. Responsibilities: • Commitment to the Values and Mission of the Brothers of St.John of God as witnessed through Camillus House and Health in serving the needs of the underserved populations. Hospitality: Create an environment where people can feel welcomed,comfortable, understood,esteemed and loved. Respect: Recognize the richness of God's gifts and His presence in every person regardless of age,situation in life,culture or religion. Spirituality: Nurture a brighter,happier and richer life in time of suffering and struggle; empowering confidence in living with joy. Quality: Work toward creating centers of excellence;fostering continuous improvement. Healing: Respond to the need of the whole person—body,mind and spirit;energizing new hope. Responsibility: Encourage cooperation as a way of promoting standards of competency, efficiency and accountability as we carry out our duties in the Mission. • Develops individualized case plans including identification of existing barriers to self- sufficiency,by setting housing and income goals. • Makes referrals to appropriate providers and resources. 41 Camillus House,Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS • Coordinates and advocates with other service providers involved in the client's care as part of a team—based approach. • Confers with case managers and program supervisor on all cases. • Participates in case staffing. • Meets with clients on a regular basis to discuss,assess,direct and assist in the removal of barriers to self-sufficiency. • Completes all required paperwork and reports accurately and in a timely manner. • Maintains accurate and on-going documentation in client files and on recordkeeping forms and reports adhering to contract requirements,department and agency policies and procedures. • Completes with all confidentiality standards. • Documents all client encounters utilizing homeless management information system (HMIS)and other client information systems,as necessary. • Participates in interagency and community meetings to initiate and promote placement of clients. • Responds to client emergency needs and conducts follow-p services. • Devises and implements placement and follow-up procedures. • Works effectively and professionally with staff from other departments and community partners. • Assists with special projects as needed and attends staff meetings. • Other Duties as requested. Essential Skills and The physical demands and work environment characteristics described here are Experience: representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment: The noise level of the work environment can range from low to moderate. Physical Requirements: (N=Needed Sitting Y P=Preferred N/A= Standing Y Not Applicable Walking Y Lifting Y Carrying(<25 lbs.)Y Kneeling Y Pushing/Pulling Y Bending/Stooping Y Climbing Y Reaching Y Crawling/Crouching Y Repetitive Motions Y Work Schedule: • Ability to work a flexible work schedule. Shifts vary(weekends and evenings as needed). • Particular shift requirements/locations as noted below:(list,initial,date) I have read and understand the requirements and expectations of this job description. Employee Name(Print) Employee Signature: Date: CAMILLUS HOUSE IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER 42 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS Camillus House JOB DESCRIPTION Job Title: Residential Assistant I FLSA Status: F/NE Department: Direct Care Ministries Reports to: Director of Housing Date/Revised: October 2015 Grade/Funding Source: Position Summary: The Residential Assistant I is to provide our guests supportive assistance to maintain a safe, welcoming and clean environment and is the bridge to meeting the needs of the person as • required/needed. This position also works with the staff to ensure a safe environment for all and providing assistance as needed to ensure that the programs within the Housing Services are met. Qualifications • Ability to understand and practice the mission of Camillus House. Required: • Education: No degree required but High School/GED recommended. • Language: Proficiency in oral/written English; bilingual a plus(Spanish and/or Creole) • Skills: Computer literacy(Word,Data Programming)required. • Successful completion of Toxicology test and of Criminal Background Check. • Successful completion of Level II screening for all licensed clinicians and others if required by funding source. Circle one if required for position: Yes No N/A • Valid FL Driver License with clean driving record. Circle one if required for position:Yes No N/A Qualifications Preferred: • Culturally sensitive to the social,psychological and healthcare needs of the vulnerable populations serviced. • Strong organizational,interpersonal and communication skills in order to meet deadlines and handle multiple tasks. • Demonstrates a high level of productivity while remaining calm and effective under pressure. • A self-starter with demonstrated ability to work independently,as well as,with multidisciplinary teams and co-workers. • Ability to maintain a high level of poise and professionalism in all circumstances. Responsibilities: • Commitment to the Values and Mission of the Brothers of St.John of God as witnessed through Camillus House and Health in serving the needs of the underserved populations. Hospitality: Create an environment where people can feel welcomed,comfortable, understood,esteemed and loved. Respect: Recognize the richness of God's gifts and His presence in every person regardless of age,situation in life,culture or religion. Spirituality: Nurture a brighter,happier and richer life in time of suffering and struggle; empowering confidence in living with joy. Quality: Work toward creating centers of excellence;fostering continuous improvement. Healing: Respond to the need of the whole person—body,mind and spirit;energizing new hope. Responsibility: Encourage cooperation as a way of promoting standards of competency, efficiency and accountability as we carry out our duties in the Mission. • Welcome our guests in a hospital manner in order to establish a positive connection. • Perform daily monitoring of all structures and units at the facility. • Responsible for reading daily logs for follow up on any previous shift concerns regarding safety and health. • Responsible for assisting clients with daily activities. • Assist staff with conducting random urinalysis. • Ensures that facility is clean at all times. • Assist in the removal and disposal of furniture,fixtures and other debris. 43 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS • Ensures the dispensation and storage of supplies. • Conducts room inspections and documents any maintenance repairs needed. • Evening shift answers phones and takes messages when necessary. • Informs supervisor of any problems that occur in the evening and early morning hours. • Other Duties as requested. Essential Skills and The physical demands and work environment characteristics described here are Experience: representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment: The noise level of the work environment can range from low to moderate. Physical Requirements: Sitting: Y (N=Needed Standing Y P=Preferred NjA= Walking Y Not Applicable Lifting Y Carrying(<25 lbs)V Kneeling V Pushing/Pulling Y Bending/Stooping Y Climbing Y Reaching V Crawling/Crouching Y Repetitive Motions V Work • Ability to work a flexible work schedule. Shifts vary(weekends and evenings as Schedule: needed). • Particular shift requirements/locations as noted below:(list,initial,date) I have read and understand the requirements and expectations of this job description. Employee Name(Print) Employee Signature: Date: 44 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB EXPERIENCE AND QUALIFICATIONS 2.3 FINANCIAL CAPACITY.AT THE REQUEST OF THE CITY,PROPOSER SHALL ARRANGE FOR DUN& BRADSTREET TO SUBMIT A SUPPLIER QUALIFICATION REPORT(SQR)DIRECTLY TO THE PROCUREMENT CONTACT NAMED HEREIN.ONCE REQUESTED BY THE CITY,NO PROPOSAL WILL BE CONSIDERED WITHOUT RECEIPT,BY THE CITY,OF THE SQR DIRECTLY FROM DUN&BRADSTREET.THE COST OF THE PREPARATION OF THE SQR SHALL BE THE RESPONSIBILITY OF THE PROPOSER. Response: Please find document and confirmation of submission to the Procurement Contact on page 46. 45 -1 = =• ca co *73 co a) co co n (0 = -0 • ,,, -<co co o ms o ... - c , ... - , .••.. c -4 CD z. i ft xi 0 3 N CD C 0 2:1 GI — M CD z a 0 1 = -0 - , 0 n 3 ...,o 1. . i 01 a) ...V. -, L - 1 o) fp CD --L S V CCI c 03 /a O. = I r- 1 CD 1 0 44.4 4 , 1 1 0 )13 I 2) 2 3 1 so i CA >-4 0 I i 3 _,. . O C 0 CD ri 02 I 4= 4 LT = IQ 4 'C CO 0 , 3 cc. co , k co 73 oT co o , CD cn E"c = o o. Or) o c 7 02 =4 444444 a 3 0 xi 0 CD fir E. C to = C. = co 0 ID 3 ID Cf) >XI -t3 C 3 0 0 "''-C.. ' 04 0 8, 0. t 1 ..., 416 Tab3 Scope of Services Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB SCOPE OF SERVICES PROPOSED AMBITC2.Statement of Work Required 3.1 Submit detailed information addressing how Proposer will achieve each portion of the scope of services and technical requirements outlined in Appendix C,Minimum Requirements and Specifications.Responses shall be in sufficient detail and include supporting documentation,as applicable,which will allow the Evaluation Committee to complete a fully review and score the proposed scope of services. Camillus House operates its emergency shelter service,located at 1603 NW 7th Avenue, in accordance with the federal definition as articulated in 24 CFR Part 91:Any facility with overnight sleeping accommodations,the primary purpose of which is to provide temporary shelter for the homeless in general or for specific populations of the homeless. As such, it follows the listed US HUD performance measures for shelter as per the HUD priority of systemic responses to homelessness: • Reduce length of time homeless • Reduce returns to homelessness • Reduce number of homeless • Increase employment and income • Increase successful placement and retention As evidenced by its listing as a Homeless Trust(HT) Provider(see Tab 1,Section C1),Camillus House participates in the Miami-Dade County Continuum of Care(CoC)to address the needs of homeless individuals and families,including those with a history of substance abuse,mental illness, HIV/AIDS,and other special needs utilizing a Care Coordination service model. This model involves provision of referral and follow-up to housing and supportive services, including but not limited to primary health care, benefits access, behavioral health treatment, legal services,immigration,and job development services. Camillus House adheres to the Standards of Care established by the Miami-Dade County Homeless Trust for provision of emergency shelter services in the CoC system.The CoC is designed to provide homeless individuals and families with the resources and opportunities by which to attain residential,financial and personal stability and self-sufficiency.Accordingly,all HT funded providers are mandated to provide services geared towards achieving household stability and retention in housing. The Homeless Trust provides these Standards of Care to establish the minimum scope of housing and services to be provided and the minimum level of quality of care when providing such housing and services directly to homeless individuals and families. Camillus is one of the largest providers in the Miami-Dade County Continuum of Care system. Management staff of Camillus serve on the Homeless Trust Board of Directors,as well as the Services Development Committee.Camillus has therefore incorporated the Trust's Standards of Care into its housing ethos and practice. Management staff sit on the CoC Subcommittee which reviews and approves the CoC's Homeless plan annually,as well as on other committees of the Continuum including, Finance,Service and Providers. Outreach,Assessment,and Placement Camillus House is an active provider in the Miami-Dade County Homeless Continuum of Care and is currently a CoC Specialized Outreach provider funded through the Homeless Trust with local Food and Beverage tax dollars. The Specialized Outreach team(comprised of Camillus House and sister agency 47 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB SCOPE OF SERVICES PROPOSED Camillus Health Concern staff)works closely with the Coordinated Outreach teams as part of the coordinated entry system of the CoC,to provide on-street care. The Camillus Specialized Outreach program,called Project Lazarus, has been operational since October 2015 and seeks to engage,assess, treat(medically and mentally)and secure supportive permanent housing placement for persons who are chronically homeless and vulnerable or both on the streets of Miami-Dade County. Through coordinated street outreach activities,the project engages persons experiencing homelessness, in their environment,and facilitates access to the healthcare and social services delivery system. With the respect for the dignity and rights of the client at the forefront of all of their engagements,staff address the individual's immediate health needs,and ultimately any long-term chronic conditions, provides mental health treatment,and navigation to benefits with the end goal of engaging the client into accepting services and come into shelter,treatment,or directly to housing.The project targets the chronically homeless, particularly those identified as the most service-resistant and having severe mental disorders,cognitive,and other disabilities,as well as chronic illness, including veterans on the streets and other areas not fit for human habitation.This outreach takes place 7 days a week in the early morning and late evening. For those individuals accepting of services,their immediate psychological and medical needs are addressed through assessment and diagnosis,medication reminders and access to treatment for chronic conditions. Coordinated assessment is provided through the standard continuum assessment document,the VI-SPDAT(Vulnerability Index-Service Prioritization Decision Assistance Tool),which helps to better identify the most appropriate program for the individual client and subsequent referral.The team works with CoC Outreach to abide by CoC rules on coordinated entry for referrals into shelter and to the permanent housing waitlist. Camillus will provide 12 emergency housing beds to single adults who are homeless. The beds will be in the"Florida Power&Light(FPL)Company Power to Care Facility"or"Building G"of our Norwegian Cruise Line(NCL)Campus. Linkages to services are provided both internally and externally and focus on stabilization, needs assessment,and the creation of a housing plan so that clients will eventually achieve transitional or permanent housing. Based on our extensive experience serving this population,we see no impediment to begin occupying these beds on October 1,2017. The program will benefit greatly from its location,which includes, but is not limited to,the following on-site amenities: • Dining hall providing 3 nutritious meals a day • Access to washers and dryers • Clothing • ID and Mail services • Computer Access • Life and social skill development activities • Wellness Center that offers stress management,fitness,and nutrition activities • Job development services(thru our partnership with the City of Miami and CareerSource South Florida) • Outpatient behavioral health treatment • Assistance with entitlement services(thru our on-staff and full time SSI/SSDI Outreach,Access, and Recovery(SOAR)case manager) • Care Coordination beyond Shelter Service Scope, including assistance in enrolling in GED classes or vocational training(via Lindsey Hopkins), primary health care services(thru our sister agency 48 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB SCOPE OF SERVICES PROPOSED Camillus Health Concern),and on-site hospital and institution services(NA/AA)for interested clients. 3.1.1 Proposer shall include detailed information on the extent to which Proposer plans support the goals of the local Continuum of Care Plan created by the Miami-Dade County Homeless Trust,and meet the priorities identified in this RFP. Camillus House fully supports the goals of the local Continuum of Care Homeless Plan (2017: Priority -)Home)created by the Miami-Dade County Homeless Trust and implements its services in accordance with the priorities and strategies of the plan. Camillus House is a voting member of the CoC Subcommittee that reviews and updates this plan annually and participated in the 2017 review and approval of the goals and strategies outlined in the Plan. Camillus operates its emergency shelter services in accordance with the Plan goal of ending homelessness and preventing chronic homelessness. This is accomplished through participating in a shelter system that reduces length of stay, reduces recidivism and increases housing placement and retention through strategies that make"homelessness rare, brief and non-recurring,offering shelter to all persons experiencing homelessness,and rapidly rehousing persons experiencing homelessness"(2017: Priority-Home, Priority 1). Camillus will also continue to work with the City of Miami Beach Homeless Program to meet the priorities identified in this solicitation.Camillus agrees to accept the initial care plan created by the City at the time of the client's placement.A standard goal for the local Continuum of Care Plan created by the Homeless Trust is for every client within their initial care plan to achieve the permanent affordable housing situation that is most appropriate to them,whether this be public housing funded housing vouchers,CoC or other permanent supported housing,independent living or reunification and living with family on a permanent basis. All clients will be made aware that transition to a permanent housing situation is their primary goal at intake,and case managers will work with each client to determine which permanent housing(or treatment if appropriate)solution is most suited to their needs and personal goals. In the formulization of the initial care plan,case managers will also conduct a complete needs assessment to develop individualized goals that will aid the client in the processes of stabilization and preparing for independent living. While in shelter, clients' progress toward their stated goals will be noted by their case manager via HMIS and case plans will be reviewed and updated with the client on a weekly basis. This review will allow for modifications/updates to reflect the progress and/or setback towards,completion,or addition of a goal, adjust timelines in order to reflect current realities,or to discuss if any additional attention is needed by either the client or the program. Camillus House will notify the City of Miami Beach of any client who is out of compliance with the program and not actively pursuing the goals of their plan and share all relevant case information as dictated by the contract with the City and the associate releases of information from the client. All clients sign releases of information,acknowledgement of the program format and rules as part of the intake process.There will be set rules that ensure the safety of all clients and staff at the facility.Clients are only discharged from the program when they move on to other stable housing(e.g.permanent supportive housing,their own unsubsidized home or move in with family)or for repeated non- compliance with program rules. Housing provided at NCL Campus is in a community setting and 49 Camillus House, Inc. MIAMI BEACH RFP 2017-293-KB SCOPE OF SERVICES PROPOSED therefore it is expected that persons conduct themselves in a manner that is respectful to others living and working around them. Once a client has been discharged from the program(be it a positive, negative,or unknown destination),the City of Miami Beach will be notified by Camillus House regarding the discharge,along with any pertinent information supporting the discharge. Camillus House will ensure that relevant program staff attend Project Safe training as per the requirements of this solicitation should the agency be awarded. 3.1.2 Proposer shall describe their participation in the Trust's Homeless Management Information System(HMIS)and compliance with established referrals. Camillus House utilizes the CoC's Homeless Management Information System (HMIS)for all its CoC funded and non-CoC funded programs.This allows for coordination with the Homeless Trust and other providers on client care and history,as well for housing referrals which are managed by the Housing Coordinator at the Homeless Trust. HMIS is used to set up ISP's(individual service plans/care plans)for clients. Once intake assessments are complete and a client profile established for the program in HMIS,the case manager then works with the client in building their care plan in order to set goals and timelines.These goals are based on an assessment of the client's needs and current behavioral health status,as well as the individual's personal objectives.While every service plan is unique to the individual,goals are typically related to accessing benefits, accessing healthcare,accessing and completing behavioral health treatment,finding employment,improving education,finding permanent housing,and reunification with family.This person-centered process seeks to identify the supports,activities and resources required for the client to achieve the set goals of their care plan. 3.1.3 Proposer shall describe their hours of placement and their ability to accept shelter placements 24 hours per day. The program will provide 24/7 staffing and will accommodate after hours intake. The staff-to-client ratio will be 1.5 FTE full-time staff during regular operating hours(9AM—5 PM)and one staff per 12 clients during evening and weekend hours.A total 2.8 FTE will provide direct services with an additional .45 FTE providing supportive services. Residential Assistants will provide 24/7 monitoring and assistance. This program will accommodate after hours intake for the City's outreach teams. Note that 24/7 wake coverage is also provided throughout the entire campus which means additional support staff is available to assist if needed.Also,24/7 campus security conducts periodic walkthroughs of all facilities. 50 Tab4 Value Added Services Camillus House,Inc. MIAMI BEACH RFP 2017-293-KB VALUE ADDED SERVICES Submit detailed information on any value added services that may differentiate Proposer from other Proposers,especially strategies for increasing the flexibility in the usage of funds to meet the needs of consumers of the relevant services in the local community. It has been estimated by the US Department of Housing and Urban Development that the annual cost to the taxpayer of an untreated homeless individual(in the form of police,court system and hospital emergency care)exceeds$40,000 per year. The homeless population of Miami-Dade County is complex and culturally diverse,with each individual and family facing a multitude of issues that have led to their homeless situations. Many have substance and abuse and mental health issues,most are unemployed or underemployed and all are well below the federal poverty line.Access to treatment and to benefits for which they may be entitled, navigation of legal and immigration issues,vocational supports and job development are critical services in the process of lifting these individuals and families out of their homeless circumstances. Homeless individuals are food insecure,a situation associated with chronic health problems in adults including diabetes, heart disease, high blood pressure,and mental health issues particularly major depression. Homeless individuals benefit from food assistance while seeking to stabilize their housing and economic situation. It is therefore essential to move homeless individuals off the streets and into stable,supportive environments as quickly as possible.The services available at Camillus House's state-of-the-art NCL campus serve as a stepping stone by providing resources to stabilize and assist its participants to achieve the highest level of self-sufficiency and housing readiness within their respective limits. With this in mind,Camillus provides participants guidance in obtaining benefits and/or employment. Individualized case plans outline each individual's steps to securing SSI/SSDI, Medicaid,or other benefits if eligible as well as employment. Due to the nature of the extreme mental illness with some of the clients,the best approach for increasing client income is often through utilizing the SOAR case management services in order to complete benefits applications for access to SSI and SSDI. Where possible Supportive Employment(SE) is utilized to assess and appropriately assist clients with job-seeking efforts. SE is an approach to vocational rehabilitation for people with serious behavioral health issues that emphasizes helping them obtain competitive work in the community and providing the supports necessary to ensure their success in the workplace. Camillus currently offers the Wellness Recovery Action Plan(WRAP)training to clients.WRAP is designed to assist clients with learning how to manage their mental illness more effectively to obtain employment and make permanent housing more sustainable. Camillus House also provides services to identify and connect program participants with business owners/employers eager to provide employment to persons who are or have been homeless through referrals to employment partners working with the Department of Vocational Rehabilitation as well as through CareerSource. Participants for this program will be referred to appropriate employment opportunities that can accommodate behavioral health disabilities. In addition,Camillus has begun using CDM* Internet an online career assessment tool that allows individuals to explore interests and possible career paths,and for persons re-entering the world of work or interested in changing jobs to learn about career options. This allows case managers to support client career planning by identifying training requirements,job outlooks,earning potential and current job openings. 52 Camillus House,Inc. MIAMI BEACH RFP 2017-293-KB VALUE ADDED SERVICES Furthermore,to support the transportation needs of clients in the program,Camillus provides bus passes or transportation for everyday activities and to access services.Clients will also be supported in obtaining free bus passes, if eligible.Camillus House is a transportation disadvantaged provider in the Florida Commission for the Transportation Disadvantaged(CTD)through a Coordinated Fare Agreement with the CTD Community Transportation Coordinator for the county,Miami-Dade Transit. Under this agreement,Camillus provides and documents trips for older adults,persons with disabilities, persons of low income and children at-risk as part of all Camillus House programs. Camillus is also funded through the Florida Department of Transport Section 5310(Federal)to purchase three sixteen-seat,wheelchair capable vehicles.To better serve this population,one of these vehicles is available to the program for trips to activities,shopping,community NA/AA classes,and other events. 53 APPENDIX A PROPOSAL TENDER FORM Failure to submit Section 5,Proposal Tender Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices,delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form (Section 5) shall be completed mechanically or, if manually, in ink. Proposal Tender Forms (Section 5) completed in pencil shall be deemed non-responsive. All corrections on the Proposal Tender Form (Section 5) shall be initialed. Item Description Unit Cost 1 Dail Bed Rate $26.35 Bidder's Affirmation Company:Camillus House,Inc. Authorized Representative:Donna McGinnis,VP of Finance Address:1603 NW 7th Avenue,Miami,FL,33136 Telephone:305.374.1065 Email:donnam©camillus.org Authorized Representative's Signature: sijii RFP 2017-293-KB 54 Tab 5 Cost Proposal APPENDIX F Insurance Requirements 2017-293-KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 2017-293-KB 33 erA I , BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers'Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: _Builders Risk completed value $ .00 _Liquor Liability $ .00 _Fire Legal Liability $ .00 Protection and Indemnity $ .00 _Employee Dishonesty Bond $ .00 _Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RFP 2017-293-KB 34 ATTACHMENT D INSURANCE REQUIREMENTS