2002-25060 Reso
I
RESOLUTION NO.
2002-25060
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR
HIS DESIGNEE, TO ISSUE A REQUEST FOR PROPOSALS FOR
PROFESSIONAL CONSULTING SERVICES FOR PREPARATION OF THE
CONSOLIDATED PLAN FOR FEDERAL FUNDS FOR FISCAL YEARS 2003-
2007,
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) issued
regulations in 1995 for entitlement cities to consolidate the planning document and
application for federal funds into a single document for the Community Development
Block Grant (CDBG) Program, the Home Investment Partnerships (HOME) Program and
the Emergency Shelter Grants (ESG) Program; and
WHEREAS, the Consolidated Plan is a collaborative process which allows communities
to identify and develop a strategic plan to address their needs and priorities for
community development actions; and
WHEREAS, to prepare the necessary Consolidated Plan in a manner which will assure
HUD approval, the Administration proposes to issue an RFP for professional consulting
services; and
WHEREAS, the Consultant will be responsible for providing statistical and analytical
information to assist in establishing housing and community development priorities and
taking actions with Federal resources available.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, that the Mayor and City
Commission hereby authorize the City Manager or his designee to issue a Request for
Proposals (RFP) for professional consulting services for 9 aration of the Consolidated
Plan for Federal funds for fiscal years 2003 - 2007.
PASSED and ADOPTED this 13th
ATTEST:
.~ f~ )u~
V CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
F:\NEIG\Dc\'CIopment\JOANNA\RFP RESOLtmON Nov 13 Mlg.dol;;
-11t~ 1,+~1-
\1'-' Date
'-
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution authorizing the issuance of a RFP for professional consulting services for the preparation of
the City's Consolidated Plan for Federal funds for Fiscal Years 2003 -2007.
Issue:
Shall the City Manager, or his designee, issue a Request for Proposals for professional consulting services
for the preparation of the City's Consolidated Plan for Federal funds for fiscal years 2003 -2007.
Item Summary/Recommendation:
The Administration recommends issuing a Request for Proposals for professional consulting services for
the preparation of the Consolidated Plan for fiscal years 2003 - 2007 in a manner which will assure HUD
approval.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of
Funds:
Approved
D
Finance Dept.
City Clerk's Office Legislative Tracking:
I Vivian P. Guzman
Sign-Ofts:
Department Director
Manager
AGENDA ITEM
DATE
C7N
//- /3-02--
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.f1.us
COMMISSION MEMORANDUM
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ~ .../'
City Manager P"" 0
A RESOLUTION 0 THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
CITY MANAGER, OR HIS DESIGNEE, TO ISSUE A REQUEST
FOR PROPOSALS FOR PROFESSIONAL CONSULTING
SERVICES FOR PREPARATION OF THE CONSOLIDATED
PLAN FOR FEDERAL FUNDS FOR FISCAL YEARS 2003 - 2007.
Date: November 13,2002
To:
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
In 1995, the Department of Housing and Urban Development (HUD) issued regulations to consolidate
into a single submission the planning and application components of the Community Development
Block Grant (CDBG) Program, the Home Investment Partnerships (HOME) Program and the Emergency
Shelter Grant (ESG) Program. The Consolidated Plan is a collaborative process which allows
communities to identify and develop a strategic plan to address the housing and community
development needs and priorities for community development actions,
The Consolidated Plan satisfies the submission requirements for all three federal programs. The
current five year Consolidated Plan is in effect until September 30, 2003. In order to continue to receive
federal funds, a new Plan must be prepared. The Consolidated Plan will serve three main functions:
it will be a planning document on the local level, an application for federal funds, and a strategy for
administering and reporting on the three federal programs.
To meet the minimum HUD requirements, a Consolidated Plan must include five main components:
. A description of the lead agency and a description of the process used to develop the Plan.
(The lead agency for the City of Miami Beach will be the Housing and Community
Development Division of the Neighborhood Services Department);
. A housing and homeless needs assessment;
. A housing market analysis;
. A strategic plan (three to five years in length); and
. A one year action plan,
The housing and homeless needs assessment includes: the number and types of families in need
of housing assistance; the disproportionate needs of minority groups, if applicable; the nature and extent
of homelessness; the number of persons requiring supportive housing; size and characteristics of
population with HIV/AIDS; and the estimate of housing units occupied with low and moderate income
families with lead-based paint hazards.
,/-
Commission Memoradum
November 13, 2002
Page 2 of 2
The housing market analysis will contain: the supply, demand, cost and condition of housing
available; the housing stock available to persons with special needs; a description of areas of
minority and low-income concentrations; the number and physical condition and rehabilitation
needs of public housing units; and the Housing Authority's strategy for improving management and
operations of public housing and for improving the living environment of families residing in public
housing.
The strategic plan of the Consolidated Plan will include: general housing, homelessness and
special needs priorities and geographic investment among priority needs; the identification of any
obstacles to meeting underserved needs; a description of how funds made available will be used
to address priority needs; the proposed accomplishments over a specified time period; a non-
housing community development plan; a neighborhood revitalization strategy, if applicable; the
strategy to remove or ameliorate barriers to affordable housing; actions to evaluate and reduce
lead-based paint hazards; an anti-poverty strategy; a description of the institutional structure; a
description of activities to enhance coordination between public and private housing providers; and
public housing resident initiatives.
The one year action plan contains the description of federal and other resources expected to be
available; a description of leveraging of sources and how match obligations will be met; a
description of activities to be undertaken; a description of the geographic distribution of investment;
a description of planned homeless and other special needs activities; a description of other actions
proposed to address obstacles to address underserved needs, foster and maintain affordable
housing, remove barriers to housing, evaluate and reduce the lead-based paint hazards, reduce
the number of families in poverty, develop the community's institutional structure, enhance
coordination between public and private housing providers, social service agencies; foster public
housing improvements and resident initiatives; and program specific certifications.
In order to prepare the necessary Consolidated Plan in a manner to assure HUD approval, the
Administration proposes to issue and RFP for professional consulting services. The selected
consultant will be responsible for preparing the Plan and presenting the Plan to the City
Commission in July 2003 to receive City Commission approval prior to the August 16, 2003
deadline for submission to HUD,
The development of the Consolidated Plan will be a collaborative effort by local institutions,
community groups, neighborhood associations, citizens and government officials. The Consultant
will be responsible for providing statistical and analytical information to assist in establishing
priorities and taking actions with Federal resources. A substantial citizen participation element
including public hearings will be included in the development of the Consolidated Plan.
CONCLUSION
The Administration recommends issuing a Request for Proposals for Professional Consulting
Services to ssist in the preparation of the Consolidated Plan for the City of Miami Beach for the
fiscal ye of 2003 -2007.
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