2002-25070 Reso
RESOLUTION NO. 2002-25070
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, ESTABLISHING
THE SEQUENCING OF THE CONSTRUCTION FOR THE
INDIVIDUAL BID PACKAGES AND PROJECTS WITHIN THE
NEIGHBORHOOD RIGHT-OF-WAY INFRASTRUCTURE AND
PARKS AND FACILITIES IMPROVEMENT PROGRAMS.
WHEREAS, with the issuance of the Series 1999 General Obligation Bond, and the
Series 2000 Water and Sewer and Stormwater Bonds, the City has been preparing for the
construction of improvements to the City's Right-of-Way infrastructure within the individual
neighborhoods, including the water and sewer system, the stormwater system, road
resurfacing, and improvements to the sidewalk, curb and landscaping; and
WHEREAS, the City has also been planning for the construction or rehabilitation of
several parks and facilities throughout the City; and
WHEREAS, one of the challenges of undertaking such large programs is the
sequencing of the construction,
WHEREAS, due to factors such as Contractor bonding capacity, the number of
capital improvement projects being performed by other entities and the City, the capacity of
the City and Program Manager staff members, the physical limitations of the City to
withstand only a certain amount of construction at a time, and ensuring that projects are
distributed equally throughout the City, not all improvements can be under construction at
one time; and
WHEREAS, the Right-of-Way Infrastructure Improvement projects have been
divided into manageable pieces based on estimated scope of construction, both for the
purposes of program and project management, and for contracting reputable construction
firms capable of completing projects of these proportions; and
WHEREAS, to keep bid packages roughly the same size, it is estimated that there
will be 26 bid packages throughout the improvements to the 13 neighborhoods; and
WHEREAS, the City must establish the sequencing of construction for the individual
bid packages and projects in order to prepare for the actual construction in the most
efficient manner possible; and
WHEREAS, the proposed sequencing of projects was discussed with the City
Commission at a Commission Workshop on July 15, 2002; and
WHEREAS, as explained at the workshop, the proposed sequencing attempts to
balance projects so that some construction is occurring in all areas of the City at any given
time; and
WHEREAS, the sequencing is also based on where projects are currently in the
development process and are coordinated to provide the most efficient use of staff
resources that is presently foreseeable; and
WHEREAS, as the planning and design phases ofthe Neighborhood Right-of-Way
Infrastructure and Parks and Facilities Improvement Programs progress, changes to this
sequencing may be necessary; and
WHEREAS, the Administration will provide regular updates to the City Commission
as to how this sequencing may change; and
WHEREAS, the Administration recommends that the City establish the sequencing
of construction for the individual bid packages and projects included in the Right-of-Way
Infrastructure Improvement Program and the Parks and Facilities Program as presented in
Attachment A, as attached hereto, in order to prepare for the actual construction included
in both programs.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission establish the sequencing of the construction for the individual bid packages
and projects within the Neighborhood Right-of-Way Infrastructure and Parks and Facilities
Improvement Programs.
PASSED AND ADOPTED this 13th day of Nov. , 2002.
ATTEST:
~' S .-;
rw CITY CLERK ~
APPROVED AS TO
FORM & LANGUAGE
& FOR EXEcunON
f'i!L:
ATTACHMENT A
CITY OF MIAMI BEACH
ALL CONSTRUCTION PROJECTS (BY PROJECT MANAGEMENT)
Parks and Facilities Program
Right of Way Infrastructure Improvement Program
City of Miami Beach Project
FY 2007
FY 2006
FY 2005
FY 2004
LEGEND
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FY 2002 FY 2003
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Page 1 of8
ne Point
Neighborhood Projects
NORTH - Neighborhood 1 - Bisca'
Biscayne Point ROW Improvements
Biscayne Point Canal Dredging
WW Pump Station No. 24
NORTH - Neighborhood 2 . North Shore
North Shore ROW ImprovelTIents
Allison Park
------
Altos del Mar Park
Beachftont Restrooms
Fire Station No.4
--
~orth Shore Open Space Phase I _
North Shore Open Space Phase II
North Shore Open Space Phase III
fIlorth Shore Open l'pace Phase IY
North Shore Open Space Phase Y
North Shore Park & Youth Center
Signalization Improvements
Tatum & Park View Island Canal, Dredging
WW ForcemainReplacet1lent
WW Pump Station No. 19
WW Pump Station No.2
WW Pump Station No. 23
WW PIlffiP Station No. 29 ___
30 I 42-inch Forcemain
63rd Street Brid~e & Overpass ReJ>lacement
copy of 10.15.02 SCHEDULE GRAPHIC BY neighborhood all proJects
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FULL COLOR
(11" X17") FORMAT
OF ATTACHMENTS
1) FY 03 Project Map
2) FY 04 Project Map
3) FY 05 Project Map
4) FY 06 Project Map
5) FY 07 Project Map
CAN BE REVIEWED IN THE CITY
CLERK'S OFFICE
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution Establishing the Sequencing of the Construction for the Individual Bid Packages and Projects
within the Neighborhood Right-of-Way Infrastructure and Parks and Facilities Improvement Programs.
Issue:
Shall the City sequence the order of the construction for the individual bid packages and projects within the
Neighborhood Right-of-Way Infrastructure and Parks and Facilities Improvement Programs as proposed by
the Administration?
Item Summa IRecommendation:
With the issuance of the General Obligation Bond, and the Series 2000 Water and Sewer and Stormwater
Bonds, the City has been preparing for the construction of improvements to the City's Right-of-Way
infrastructure within the individual neighborhoods, and construction or rehabilitation of several parks and
facilities throughout the City.
One of the challenges of undertaking such large programs is the sequencing of the construction. Due to
the size of the programs and the limitations of traffic flow within the City, not all improvements can be under
construction at one time.
The City must establish the sequencing of construction for the individual bid packages and projects in
order to prepare for the actual construction in the most efficient way possible. A City Commission
Workshop on this issue was held on July 15, 2002 where the proposed sequencing was presented. A
main comment from the Commission was to include the City-managed projects. These projects are now
reflected in the schedule and do not affect the ro osed se uencin schedule.
Adviso Board Recommendation:
The General Obligation Bond Oversight Committee passed a motion to recommend the approval of the
sequencing of the General Obligation Bond-funded projects and bid packages at its August 5, 2002
meetin .
Financial Information:
Source of . Amount ACeo.um APprovtd
Funds: 1.
D :~....
.~.
:il!i
Finance Dept. Total
Ci Clerk's Office Le islative Trackin :
Kristin McKew, Capital Projects Administrator
City Manager
AGENDA ITEM
DATE
f(7D
//-/3~OL
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fl.us
COMMISSION MEMORANDUM
From:
Mayor David Dermer and Date: November 13, 2002
Members of the City Commission
Jorge M. Gonzalez \.~
City Manager (r~ U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ESTABLISHING THE SEQUENCING OF
THE CONSTRUCTION FOR THE INDIVIDUAL BID PACKAGES AND
PROJECTS WITHIN THE NEIGHBORHOOD RIGHT-OF-WAY
INFRASTRUCTURE AND PARKS AND FACILITIES IMPROVEMENT
PROGRAMS.
To:
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
With the issuance of the Series 1999 General Obligation Bond, and the Series 2000 Water
and Sewer and Stormwater Bonds, the City has been preparing for the construction of
improvements to the City's Right-of-Way infrastructure within the individual neighborhoods,
including the water and sewer system, the stormwater system, road resurfacing, and
improvements to the sidewalk, curb and landscaping. The City has also been planning for
the construction or rehabilitation of several parks and facilities throughout the City.
One of the challenges of undertaking such large programs is the sequencing of the
construction. The City must establish the sequencing of construction for the individual bid
packages and projects in order to prepare for the actual construction in the most efficient
manner possible.
The proposed sequencing of projects was discussed with the City Commission at a
Commission Workshop on July 15, 2002. The Administration reviewed with the
Commission the implementation phases of the Right-of-Way Infrastructure Improvement
and Parks and Facilities Programs (Planning, Design, Bid/Award and Construction). As
discussed at the workshop, the proposed sequencing attempts to balance projects so that
some construction is occurring in each of the 3 geographical areas of the City (North,
Middle, South) at any given time. The sequencing is also based on where projects
currently are in the development process (Community Input/Planning Phase or Design
Phase) and are coordinated to provide the most efficient use of staff resources that is
presently foreseeable. The Right-of-Way Infrastructure Improvement projects have been
divided into manageable pieces based on estimated scope of construction, both for the
purposes of program and project management, and for contracting reputable construction
firms capable of completing projects of these proportions. To keep bid packages roughly
City Commission memorandum
Sequencing of Construction - ROW Improvement Program and Parks and Facilities Program
November 13, 2002
Page 2 of 4
the same size, it is estimated that there will be 26 bid packages throughout the
improvements to the 13 neighborhoods.
Factors AffectinQ ImDlementation
The other factors discussed at the Workshop that affect the implementation of the
construction ofthe Right-of-Way Infrastructure and Parks and Facilities Programs included
Contractor bonding capacity, the numberof capital improvement projects being performed
by other entities and the City, the capacity of the City and Program Manager staff
members, and the physical limitations of the City to withstand only a certain amount of
construction at a time.
All Contractors are required to have financial backing by a bonding company to ensure
financial recourse if the Contractor fails to perform according to the contract documents.
Typically, Contractors are limited in how much a bonding company will insure them for, due
to the size and assets of the company. With a limited number of Contractors in the area,
and the limited amount of bonding capacity provided to each, there is not sufficient bonding
capacity for all of the construction bid packages to be in construction at one time. Ideally,
to meet Contractor bonding capacity limitations, the individual bid packages for the Right-
of-Way Infrastructure Improvement Program will be broken into components between $4
and $6 million, with an estimated total construction value of approximately $35 million per
fiscal year once the majority of construction begins, as illustrated below.
Fiscal Year FY 2003 FY 2004 FY 2005 FY 2006 FY 2007
$5 million $36 million $34 million $34 million $32 million
Another factor that will affect the implementation of construction of the Programs is the
number of capital improvement projects being performed by other entities and the City.
With service providers and other governmental entities such as Florida Power and Light
and Florida Department of Transportation planning construction in the area, it is important
to coordinate their construction with the construction the City is performing to the greatest
extent possible. This will hopefully mitigate the disruption to the residents.
Resources in the Capital Improvement Projects (CIP) Office and within the Program
Managers' (Hazen & Sawyer and URS) staffs are limited. The CIP Office operates with a
lean staffing plan, and the Program Managers are limited by contract as to their staff
capacity. This also affects how many neighborhoods or projects can be under construction
at any given time. It is also prudent to plan the construction that is occurring at one time in
the most efficient manner possible to utilize the human resources efficiently as well.
Lastly, the City of Miami Beach is geographically limited by being a barrier island. The flow
of traffic and ease of travel by both residents and visitors of Miami Beach must be carefully
considered when undertaking such a large program. The physical limitations ofthe City to
withstand only a certain amount of construction at a time is a factor that must be
considered when planning almost complete reconstruction of the City's infrastructure
system.
City Commission memorandum
Sequencing of Construction - ROW Improvement Program and Parks and Facilities Program
November 13. 2002
Page 3 of 4
Due to these factors, and trying to ensure that projects are distributed equally throughout
the City, not all improvements can be under construction at one time. The end result is
that some projects will be constructed first and some projects will be constructed last.
Proposed Seauencina
At the July 15, 2002 Commission Workshop, the Commission requested that the
Administration include in any proposed sequencing the construction of projects that are
managed by the City of Miami Beach as opposed to only those managed by Program
Managers. Attachment A identifies the breakdown of the individual bid packages and
projects, and the recommended sequence of construction for each for the projects in the
City's Capital Improvement Program. The projects are listed by neighborhood. and the
anticipated duration of construction is identified by the colored blocks under the respective
fiscal years. The various colors identify who is the Program Manager for the project in
question: blue for the projects managed by URS (Parks and Facilities Program), orange
for the projects managed by Hazen & Sawyer (Right-of-Way Infrastructure Improvement
Program), and grey for those projects managed by the City of Miami Beach.
Also attached are maps graphically identifying where construction will be taking place
during a given Fiscal Year. Included on the maps are those projects being constructed by
independent agencies or companies that the City has been able to identify, such as Florida
Power and Light, Bell South, and the Florida Department of Transportation, as such
information was provided to us.
The proposed sequencing for the Parks and Facilities Program is based upon what phase
the project is in. For instance, those projects that are already in planning or design are
proposed to be constructed earlier than those that are not yet in planning or design.
The proposed sequencing for the Right-of-Way Infrastructure Improvement Program varies
in the sense that sequencing of neighborhood bid packages take into account the factors
listed above. In other words, in a manner that addresses staff capacity, balances
construction across the City each year, attempts to balance the impact to residents and
business owners, and recognizes the bonding and staffing limits of contractors in the area.
Based on this, it is proposed that the LaGorce, Ocean Front and Washington Avenue
projects begin construction in Fiscal Year 2003. In Fiscal Year 2004, it is proposed thatthe
Normandy Shores, Normandy Isle, Nautilus/Orchard Park, Star/Palm/Hibiscus, Venetian
Islands neighborhoods, as well as phases or bid packages from the South Pointe
Streetscape Project, Flamingo neighborhood, and the Bayshore neighborhood begin
construction. Under this proposal, construction would begin in Fiscal Year 2005 in other
sections ofthe Bayshore neighborhood. Fiscal Year 2006 would bring construction in the
Biscayne Pointe and North Shore neighborhoods, as well as in the Lake Pancoast section
of the Bayshore neighborhood, part of the Flamingo Lummus neighborhood, the West
Avenue neighborhood, Phases III and IV of the South Pointe Streetscape project. In the
final year ofthe Right-of-Way program, it is anticipated that construction would begin in the
City Center neighborhood, the remainder of the Flamingo Lummus neighborhood, and
Phase V of the South Pointe Streetscape project.
City Commission memorandum
Sequencing of Construction - ROW Improvement Program and Parks and Facilities Program
November 13, 2002
Page 4 of 4
If the sequencing of the Right-of-Way Infrastructure Improvement Program is modified,
then projects of similar size should be "flipped" between years, i.e. if one project moves up
a year, another project needs to move down a year, preferably with geographic consistency
maintained. It should also be understood that there is a finite limit to the amount of
projects the City can manage in a given year as well as the amount of construction
residents in a specific area of the City will be willing to endure.
As the planning and design phases of the Neighborhood Right-of-Way Infrastructure and
Parks and Facilities Improvement Programs progress, changes to this sequencing may be
necessary. For instance, some individual neighborhoods are considering placing the wires
for cable, telephone and electrical services underground. If residents opt to underground
the utilities in their neighborhood, the construction of the Right-of-Way improvements may
have to be delayed to allow for the undergrounding process. This is done to avoid, to the
extent possible, conflicts with underground utilities and the removal of G.O. Bond funded
improvements. Other possible reasons for a change in sequencing include failure of the
designer or the contractor to perform, added scope due to City initiatives, or unforeseen
conditions that require changes in the construction documents. Changes in the
sequencing such as these will be handled by the Administration on an as needed basis.
However, the Administration will provide regular updates to the City Commission as to how
this sequencing may change.
CONCLUSION:
It is recommended that the City establish the sequencing of construction for the individual
bid packages and projects included in the Right-of-Way Infrastructure Improvement
Program and the Parks and Facilities Program in order to prepare for the actual
construction included in both programs.
T:\AGENDA\2002\NOV1302IREGULARlSequencing of Construction Memo.doc