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Home My WebLink About2002-25065 Reso RESOLUTION NO. 2002.25065 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO ISSUE A STANDING ORDER TO FLORIDA MUNICIPAL EQUIPMENT, INC., PURSUANT TO SECTION 2-367(C) OF THE CITY OF MIAMI BEACH CODE, AS THE SOLE AUTHORIZED DISTRIBUTOR OF MADVAC EQUIPMENT, FOR THE PURCHASE OF TWO VACUUM LITTER COLLECTION MACHINES AT A TOTAL COST OF $81,990. WHEREAS, many of the multifamily residential areas throughout the City have cars parked most of the time; therefore, mechanical sweeping of those areas is not possible; and WHEREAS, the Sanitation Division of the Public Works Department has relied on manual sweeping crews to remove the litter trapped between park cars and the curve, which is a slow and inefficient process that consumes a significant amount of labor hours; and WHEREAS, in order to become more effective and efficient in collecting litter in areas where cars are parked all the time, the Sanitation Division has extensively researched and tested various vacuum litter collector machines from five (5) major U.S. manufacturers; and WHEREAS, after researching and testing ten (10) vacuum litter collector machines ranging in cost from $42,000 to $150,000, the Sanitation Division concluded that the MADVAC Model XL-600 ("XL-600") is the only equipment available to meet the City's requirements; and WHEREAS, the XL-600 is designed specifically to deal with constraints caused by the amount of vehicles constantly parked on city streets -- this high capacity vacuum is able to pick-up litter around parked cars quickly and efficiently; and WHEREAS, the manufacturer, MADVAC, is the largest North American manufacturer of vacuum litter collection equipment, and has been producing this type of equipment for more than 15 years; and WHEREAS. MADVAC has confirmed that Florida Municipal Equipment is the sole authorized distributor of the XL-600, as well as the sole source for parts and service in the State of Florida; and WHEREAS, the XL-600 provides a unique method of working over the top of parked vehicles to allow an operator to clean the hard-to-reach areas of the street between the parked car and the curb as well as between parked cars; and WHEREAS, the Administration has reviewed Section 2-367(c) of the City Code and has determined that the aforestated purchase complies with the sole source purchasing requirements therein. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission of the City of Miami Beach, Florida, authorize the Administration to issue a standing order to Florida Municipal Equipment, Inc., pursuant to Section 2-367(c) of the Miami Beach City Code, as th ole authorized distributor of MADVAC equipment, for the purchase of two vacuum litter collection ma hi s a otal cost of $81,990. PASSED and ADOPTED this 13th day of November 2002. T:\AGENDA\2002\NOV1302\CONSENTlMADV AC.Res01.doc APPROVED !AS TO FORM & LANGUAGE & FOR execunON CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY lQ --- Condensed Title: A resolution that waives by 517ths vote, the formal bid process for the purchase of two vacuum litter collection machines at a total cost of $81 ,990, from Florida Municipal Equipment, Inc., the sole source manufacture's distributor in the state of Florida. Issue: Shall the commission waive competitive bidding and authorize the purchase of the vacuum litter collection machines? Item Summary/Recommendation: The City's Sanitation Division has traditionally relied on manual sweeping to remove the litter trapped between parked cars and the curb. This is a slow and inefficient process that consumes a significant amount of labor hours. I n order to become more effective and efficient, the City's Sanitation Division has researched and tested 10 high capacity vacuum litter collector machines from all the major U.S. manufacturers ranging in cost from $42,000 to $150,000. After all this research, it concluded that the Madvac model XL-600 ("XL-600") is the only equipment available to meet the City's requirements. The XL-600 is designed specifically to deal with constraints caused by the amount of vehicles parked on City streets -- this vacuum litter collector is able to pick-up litter around parked cars quickly and efficiently. The XL-600 has a unique design that extends over the top of parked vehicles to allow an operator to clean the hard-to-reach areas of the street between the parked car and the curb, as well as between parked cars. The XL-600 is also fitted with a dual vacuum inlet hose placed on opposing sides of the machine that allow equally effective operation from either the right or left hand side. The cost of each unit is $40,995, which includes a one year 100% parts and labor on-site warranty. Adopt the Resolution. Advisory Board Recommendation: I N/A. Financial Information: Source of Amount Accbllnt Approvtd Funds: 1 $81,990 Sanitation Department Account Number 435.9962.000673. Cia 2 ...3 .4.i Finance Dept. Total $81,990 City Clerk's Office Legislative Tracking: I AI Zamora GL Assistant City Manager City Manager JMG C75 DATE //-/3-t)2.. CITY OF MIAMI BEACH CllY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.ci.miami-beach.fl.us COMMISSION MEMORANDUM From: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez ~ ,P>-,.,.---- City Manager O,yr IJ A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, WAIVING, BY 517THS VOTE, THE FORMAL BID PROCESS, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY; AUTHORIZING THE ADMINISTRATION TO ISSUE A STANDING ORDER TO FLORIDA MUNICIPAL EQUIPMENT, INC., THE SOLE AUTHORIZED DISTRIBUTOR OF MADV AC EQUIPMENT, FOR THE PURCHASE OF TWO VACUUM LITTER COLLECTION MACHINES AT A TOTAL COST OF $81,990. Date: November 13, 2002 To: Subject: ADMINISTRATION RECOMMENDATION Adopt the Resolution. BID AMOUNT AND FUNDING $81,990 Funding is available from the Sanitation Department Account Number 435.9962.000673. ANALYSIS Many of the multifamily residential areas throughout the City have cars parked most of the time; therefore, mechanical sweeping of those areas is not possible. Sanitation has relied on manual sweeping crews to remove the litter trapped between park cars and the curve. This is a slow and inefficient process that consumes a significant amount of labor hours. In order to become more effective and efficient in collecting litter in areas where cars are parked all the time, the Public Works Department, Sanitation Division, has extensively researched and tested various vacuum litter collector machines from five (5) major U.S. manufacturers. After researching and testing ten (10) vacuum litter collector machines ranging in cost from $42,000 to $150,000, the Sanitation Division concluded that the MADVAC Model XL-600 ("XL-600") is the only equipment available to meet the City's requirements. The XL-600 is designed specifically to deal with constraints caused by the amount of vehicles constantly parked on city streets -- this high capacity vacuum is able to pick-up litter around parked cars quickly and efficiently. The manufacturer, MADVAC, is the largest North American manufacturer of vacuum litter collection equipment, and has been producing this type of equipment for more than 15 years. MADVAC has confirmed that Florida Municipal Equipment is the sole authorized distributor of the XL-600, as well as the sole source for parts and service in the State of Florida. The XL-600 provides a unique method of working over the top of parked vehicles to allow an operator to clean the hard-to-reach areas of the street between the parked car and the curb as well as between parked cars. The XL-600 is also fitted with a dual vacuum inlet hose placed on opposing sides of the machine that allow equally effective operation from either the right or left hand side. The cost of each unit is $40,995, which includes a one year 100% parts and labor on-site warranty. CONCLUSION The Administration recommends that the Mayor and City Commission, waive by 517ths vote, the formal bid process, finding such waiver to be in the best interest of the City, and authorizing the Administration to issue a standing order to Florida Municipal Equipment, Inc., the sole authorized distributor of MADVAC, for the purchase of two vacuum litter collection machines at a total cost of $81,990. JMG:RCM:FB:AZ:GL T:\AGENDA\2002\NOV1302\CONSENT\MADVAC,doc Litter Capacity: 5 cu.yd of debris into a 3 cu yd.(2.3 cu.m) hopper or 1200 Ibs (544 kg) Dump height: Trailer 7 ft (2133mm) Pick-up 7.5 ft (2286mm) Vacuum Hose Inlets: Up to 3 hose configuration used simultane- .ously available in 8, 10 and 12 in. diameter, Vvith a length of up to 50 ft. Engine: Kubota 3 cyl. 01105 Diesel Weight: Trailer Dry Wet Loaded Pick-Up Dry Wet Loaded Pick-Up Truck: Box: 8 ft (2438 mm) Capacity: 1 ton Towing: 4 Ton 47351bs (2148kg) 4840 Ibs (2195kg) 6040 I bs (2740 kg) 3235 I bs (1467kg) 3340 Ibs (1515kg) 4540 I bs (2059kg) Dimensions: Trailer: Footprin~ 7 ft W x 14.5 ft L (2134mm x 4420mm) Overall; 8.3 ffWx 14.5 ft Lx 9 ft H (2530mm x 4420mm x 2743mm) Pick-Up: Footprin~ 3.9 ft Wx 8 ft L (1188mm x 2438mm) Overall; 8.3 ftWx 11.2 ft L x 6.6 ft H (2529mm x 3413mm x2011 mm) MADVAC Tel: 1-800-862-3822 Web site: www.madvac.com E-mail;sales@madvac.com II t ~ of high volume litter collec- tion in hard-to-reach areas, and virtually transforms the manual litter picker into a highly efficient vacuum litter colI ecti on wi th i rates 1 Built for: Landfills Highway Departments Parks and Campgrounds Composting and Recycling Based on the successful Madvac 61, the new MAD- V AC XL600 meets the needs Plants Cities & Municipalities Racetracks & Stadiums Port & Transit Authorities Zoos & Attractions sy stem ncreased producti vi n excess of 1200%! ty MADVAC brings vacuum lit- ter collection to a next level with the launch of the high capacity XL600 XL600 HIGH CAPACITY VACUUM LITTER COLLECTOR