438-2002 RDA Reso
RESOLUTION NO. 438-2002
A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE MIAMI BEACH
REDEVELOPMENT AGENCY, APPROVING THE AWARD A CONTRACT TO R. L.
SAUM CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $3,269,000,
PURSUANT TO BID NO. 70-01102, FOR THE CONSTRUCTION OF THE
BEACHWALK BICYCLEIPEDESTRIAN TRAIL PROJECT FROM 21ST STREET TO
LUMMUS PARK, AND APPROPRIATING $3,704,000 FROM REDEVELOPMENT
AGENCY SERIES 96B TAX INCREMENT BOND FUND NO. 365, TO PROVIDE THE
REQUIRED CONSTRUCTION, PROJECT ADMINISTRATION AND CONTINGENCY
FUNDING FOR THE BEACHW ALK PROJECT.
WHEREAS, the Beachwalk will be a multi-purpose public access trail, which will wind its way
along the western edge of the sand dune, from the southern end of the existing boardwalk at 215t
Street south to the northern end of Lummus Park; and
WHEREAS, the trail will be a brick-paved, fifteen-foot wide, on-grade pathway with pedestrian
scale lighting, low coral rock accent walls and mosaic paverstone plazas at the public beach
accesses and street-ends; and
WHEREAS, the overgrown and nuisance exotic vegetation growing along the dune area will be
removed and replaced with irrigated. native landscape plantings and coconut palm shade canopy
areas; and
WHEREAS, the project plans were finalized and the required Coastal Construction Permit from
the Florida Department of Environmental Protection (FDEP) was approved in the fallofl997; and
WHEREAS, development of the project was subsequently delayed by the owners of an adjacent
property, who pursued a legal challenge in an attempt to block the issuance of the notice to
proceed by the State and the development of the project by the City; and
WHEREAS, in October 2001, the Florida District Court of Appeals issued a third favorable
ruling, which upheld the City's position relative to proceeding with the Beachwalk project,
strongly affirmed the FDEP's determination of the environmental appropriateness of the project
and directed the FDEP to issue the Notice to Proceed; and
WHEREAS, Invitation to Bid No. 70-01102 (the "Bid'') for construction of the project was
issued on September 3, 2002; and
WHEREAS, the bid requirements included providing all labor, materials and equipment
necessary to construct the Beachwalk Project in accordance with the project plans and
specifications; and
WHEREAS, the bids received pursuant to Bid No. 70-01102 were opened on October 24, 2002;
and
WHEREAS, a total of five (5) bids were received from the following contractors: R. L. Sauro
Construction Co., PRM Engineering and Contracting, Inc" Regosa Engineering, Inc.,
Engineering Controls Systems Corporation, and Camon Construction Company; and
WHEREAS, City staff and the City's consultant, Coastal Systems International, Inc. evaluated
the bids and the low bidders' references, in accordance with the criteria in City Code, Section 2-
369; and
WHEREAS, R.L. Saum Construction Co. was the low bidder with the Total Bid Price of
$3,269,000; and
WHEREAS, R.L. Saum Construction Co, completed a similar project for the Village of Bal
Harbour in 2000, and was highly recommended by the Village and other references; and
WHEREAS, based on the evaluation of the five (5) bids conducted by City staff and the City's
consultant, Coastal Systems International, Inc., the Executive Director has determined that R.L.
Saum Construction Co. is the lowest and best bidder and recommends that the Chairman and
Members of the Redevelopment Agency, approve the award of a contract in the amount of
$3,269,000, for the construction of the Beachwalk Project.
WHEREAS, the necessary funds are available from the Redevelopment Agency Series 96B Tax
Increment Bond Fund No. 365, which were specifically allocated for this Project; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CHAIRMAN AND
MEMBERS OF THE MIAMI BEACH REDEVELOPMENT AGENCY, that the award of a
contract to R. L. Saum Construction Company, Inc., in the amount of $3,269,000, pursuant to
Bid No. 70-01/02, and the appropriation of $3,704,000 from Redevelopment Agency Series 96b
Tax Increment Bond Fund No. 365, to provide the required construction, project administration
and contingency funding for the construction of the Beachwalk Project, is hereby approved.
PASSED and ADOPTED this ~ day of November 2002.
ATTEST:
~E.~
~CLERK
APPROVEDNJ1O
FORM & LANGUAGI
& FOR EXECUTION
~~ tJj;. OJ-
o.nei'8I COriII ,~
. i'\( \
MIAMI BEACH REDEVELOPMENT AGENCY
ITEM SUMMARY
m
--
Condensed Title:
A resolution approving the award of a contract to R L. Saum COnl~truction Company, Inc., in the amount of
$3,269,000, pursuant to Bid No. 70-01/02, for the construction of the Beachwalk project from 2181 St. to
Lummus Park, and appropriating $3,704,000 from Redevelopment Agency Series 96b Tax Increment Bond
Fund No. 365, to rovide the re uired fund in for the ro'ect.
Issue:
Shall the Redevelopment Agency approve the award of a contract to RL. Saum Construction Company,
Inc. in the amount of $3 269 OOO?
Item Summarv/Recommendatlon:
The Beachwalk will be a multi-purpose public access trail, which will wind its way along the western edge of
the sand dune, from the southern end of the existing boardwalk at 2181 Street south to the northern end of
Lummus Park. The trail will be a brick-paved, fifteen-foot wide, on-grade pathway with pedestrian scale
lighting, low coral rock accent walls, native landscape plantings, coconut palm shade canopy areas and
mosaic paverstone plazas at the public beach accesses and street-ends.
The project plans and required Coastal Construction Permit from the Florida Department of Environmental
Protection (FDEP) were approved in late 1997. Construction subsequently delayed by the owners of the
Richmond Hotel, who pursued a legal challenge in an attempt to block the development of the project. In
October 2001, the Florida District Court of Appeals issued a third favorable ruling upholding the City's
position.
Five (5) bids were submitted from the following contractors: R L. Saum Construction Co., PRM Engineering
and Contracting, Inc., Regosa Engineering, Inc., Engineering Controls Systems Corporation, and Camon
Construction Company. City staff and the City's consultant, CSI evaluated the bids and the low bidder's
references. RL. Saum Construction Co. was the low bidder with the Total Bid Price of $3,269,000. RL.
Saum Construction Co. completed a similar project for the Village of Bal Harbour in 2000, and has been
highly recommended by the Village and CSI.
Construction is expected to begin in early December 2002 and be completed by August 2003. The
construction will be phased by block and will be subject to "black-out days" to avoid conflicts with special
events. Beach access will be maintained throughout the project. Once the Contractor is on board, meetings
will be held with the adjacent property owners to advise of them of the schedule and to discuss further impact
mitigation measures.
The Executive Director has determined that RL. Saum Construction Co. is the lowest and best bidder and
recommends that the Redevelopment Agency, approve the award of a contract for the total amount of
$3,269,000, for the construction of the Beachwalk Project, plus $326,900 for contingency and $108,100 for
oroiect administration for a total of 3.704.000.
Financial Information:
Source of Amount Account Approved
ib $3,704,000 Redevelopment Agency
1 Series 96b Tax Increment Bond Fund
No. 365
Total $3,704,000
City Clerk's OffIce Legislative Tracking:
I Fred Beckmann
~I n..()ffs:
De n;:L:'
. %-
-~
d:;--
AGENDA ITEM
DATE
3A
//-B-Cl..2
l
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fl.us
REDEVELOPMENT AGENCY MEMORANDUM
From:
Chairman and Members Date: November 13, 2002
of the Miami Beach Redevelopment Agency
Jorge M. Gonzalez \ ~
Executive Director 0 r - 0
A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY, APPROVING THE AWARD OF A
CONTRACT TO R. L. SAUM CONSTRUCTION COMPANY, INC., IN THE
AMOUNT OF $3,269,000, PURSUANT TO BID NO. 70-01102, FOR THE
CONSTRUCTION OF THE BEACHWALK BICYCLE/PEDESTRIAN TRAIL
PROJECT FROM 21sT STREET TO LUMMUS PARK, AND
APPROPRIATING $3,704,000 FROM THE REDEVELOPMENT AGENCY
SERIES 96B TAX INCREMENT BOND FUND NO. 365, TO PROVIDE THE
REQUIRED CONSTRUCTION, PROJECT ADMINISTRATION AND
CONTINGENCY FUNDING FOR THE BEACHWALK PROJECT.
To:
Subject:
RECOMMENDATION
Adopt the Resolution.
~.AL YSIS
The Beachwalk will be a multi-purpose public access trail, which will wind its way along the
western edge of the sand dune, from the southern end of the existing boardwalk at 21st
Street south to the northern end of Lummus Park. The trail will be a brick-paved, flfteen-
foot wide, on-grade pathway with pedestrian scale lighting, low coral rock accent walls and
mosaic paverstone plazas at the public beach accesses and street-ends. In addition, the
overgrown and nuisance exotic vegetation growing along the dune area will be removed
and replaced with irrigated, native landscape plantings and coconut palm shade canopy
areas (See Attachments A and B).
The project plans were finalized and the required Coastal Construction Permit from the
Florida Department of Environmental Protection (FDEP) was approved in the fall of 1997,
Development of the project was subsequently delayed by the owners of the Richmond
Hotel, who pursued a legal challenge in an attempt to block the issuance of the notice to
proceed by the State and the development of the project by the City.
In October 2001, the Florida District Court of Appeals issued a third favorable ruling
upholding the City's position relative to proceeding with the Beachwalk project. The ruling
strongly affirmed the FDEP's determination of the environmental appropriateness of the
proposed Project and directed the FDEP to issue the Notice to Proceed pursuant to the
City's approved Coastal Construction Permit.
Following this final ruling, FDEP issued a Notice to Proceed and required the submission of
updated topographic survey and vegetative mapping to reflect the changes in existing
conditions that had occurred during the delay period.
On January 30,2002, the Redevelopment Agency adopted a Resolution authorizing a third
amendment to the Coastal Systems Intemational, Inc. contract to update the plans and
specifications for the Project.
Coastal Systems International, Inc. finished updating the plans and specifications in August
2002 and Invitation to Bid No, 70-01/02 (the "Bid"), for construction of the project was
issued on September 3, 2002. The bid requirements included providing all labor, materials
and equipment necessary to construct the Beachwalk Project in accordance with the
project plans and specifications. The Bid also requires the Contractor to be substantially
completed with the work within one hundred and eighty (180) calendar days, and the entire
work will be completed within two hundred and forty (240) calendar days after the issuance
of the Notice to Proceed. The Contractor will also be required to provide Performance and
Payment Bonds each in the amount of one hundred percent (100%) ofthe contract price.
A non-Mandatory Pre-Bid Conference was held on September 17, 2002. Several
Requests for Information (RFI) were received from prospective bidders, and as a result,
two (2) Addendums were issued.
The bids received pursuant to Bid No. 70-01/02 were opened on October 24,2002. The
Bid resulted in the receipt of a total of five (5) bids from the following contractors: R. L.
Saum Construction Co., PRM Engineering and Contracting, Inc., Regosa Engineering, Inc.,
Engineering Controls Systems Corporation, and Carnon Construction Company.
BID TABULATION
R.L. Saum Engineering Camon
VENDOR Construction PRM Engineering Regosa Control Construction
Company and Contracting Engineering Systems Corp. Company
Total Bid $3,269,000 $3,308,720 $3,350,000 $3,477,000 $3,921,000
Price
Pursuant to City Code, Section 2-369, entitled Award of Contract, the contract award shall
be made to the lowest and best bidder. In determining the lowest and best bidder, in
addition to price, there shall be consideration for the following:
(1)
(2)
(3)
(4)
(5)
The ability, capacity and skill of the bidder to perform the contract.
Whether the bidder can perform the contract within the time specified, without delay
or interference.
The character, integrity, reputation, judgment, experience and efficiency of the
bidder.
The quality of performance of previous contracts.
The previous and existing compliance by the bidder with laws and ordinances
relating to the contract.
City staff and the City's consultant, Coastal Systems Intemational, Inc. have evaluated the
bids using the above criteria and the low bidder's references. RL. Saum Construction Co,
was the low bidder with the Total Bid Price of $3,269,000. The reference check
information obtained indicates that R L. Saum Construction Co. provides quality work, and
completes jobs within the required completion dates, The following reference quotes were
secured by the Procurement staff, on the qualifications of R L. Saum Construction Co.;
"Very responsible company and well organized" - Marcus Caine, Miami-Dade Housing
Agency, "We were very satisfied with the quality and performance of their work" - William
Halbruegge, South Florida Water Management District, "Great Contractor, met the budget
and provide excellent quality of work" - Jesus Valderrama, State of Florida Department of
Transportation. RL. Saum Construction Co, completed a similar project for the Village of
Bal Harbour in 2000, and has also been highly recommended by the Village. The Dun and
Bradstreet report obtained for R L. Saum Construction Co. reveals that the company is
wholly owned by its president, Robert L Saum, has been in business as a General
Contractor since 1975, is based in the City of Miami, has a financial condition rating of fair,
and has a clear business history with no record of business related suits, liens, judgments
or bankruptcies.
Construction is expected to begin in mid-December 2002, with the most invasive portion
(ground clearing and grubbing) expected to take 4-6 weeks. The subsequent
landscaping, paving and irrigation won't be as disruptive and most of the work will occur in
the relatively unused area behind the dunes. The construction will be phased by block,
with notice to be provided to all fronting property owners. The construction activities are
also subject to Kblack-out days" to avoid conflicts with special events such as Art Basel.
Beach access will be maintained throughout the project. Once the Contractor is on board,
meetings will be held with the adjacent property owners to advise them of the schedule
and to discuss any other impact mitigation measures they feel might be necessary.
The necessary funds are available from the Redevelopment Agency Series 96B Tax
Increment Bond Fund No. 365, which were specifically allocated for this Project.
CONCLUSIQN:
Therefore, based on the above information and pursuant to the evaluation of the five (5)
bids conducted by City staff and the City's consultant, Coastal Systems Intemational, Inc..
the Executive Director has determined that RL. Saum Construction Co. is the lowest and
best bidder and recommends that the Chairman and Members of Redevelopment Agency,
approve the award of a contract in the amount of $3,269,000, and appropriate $3,704,000
from the Redevelopment Agency Series 96b Tax Increment Bond Fund No. 365, to provide
$108,100 (3%) for project administration, $326,900 (10%) for a contingency allowance, and
$3.269,000 for the construction of the Beachwalk Project.
JMGlRCMlFHBlTW/GUKBlBH
T:\AGENDAI2OO2\NOVEMBER 13021ROAlBEACHWALK ROA.MMO
c
o
ts
Q)
rJ)
.c
t::
o
c( ~
I- c
Z <<l
W a..
~ i'6
J: ::::l
~ C.
S ~
o
~
;
.c
(,)
<<l
Q)
CO
..
:1;
..
.-
...
.
.
.. .
..\
. I
I lI&OIIlWIIOUWI I
i-1- +- -- - --.-!;'
I I 'IaUlII OW'lla ,
.-.............--
..
I'
/
.111.... """'''' ~ I I It
I ___--4 I
-------- I '
--- I
"LOt W""WRJ.IIIIOO~, I
-----~----- "
t I I lit OM ~~ III
--~ 'f'
J .... '1/
:, . ........ ...... ...... , /
.. "~~~..../ I' J
"j'"""" .. ..; ~'Olt, ~-:i7~
I....... "'I. "
, , /
r;..........4'~~/ /
...~s.~ I
· I~ i22:~
~~ 7//
//' .
-ilt
.l...
"'it
I
i "
i~
i
I
c: ..~.
0
~
en
=
~
0
m en
l- I .
c:
Z C'lI ..'t
w ii:
::i
::E: 1U
~ ~
Q.
S ~
c:
0
()
.:JI:.
~
.s::.
(.)
C'lI
Q)
m
_..~
.
- .... _. ---;- - .. ....- - ...
I
...,. o;)JO ,
I
__---1
.._----
--~
- --.. -.-...-
------1
, ' '
I I
I ~ -...oot8 .. I I
/ _0.'110 : I
____--------.----, t
- - " _:::.. -:,~::_..} f