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Federal Financial Assistance Subrecipient Agreement with FDA&CSADAM H. PUTNAM COMMISSIONER ;o/7_a9 75 FDACS CONTRACT # Florida Department of Agriculture and Consumer Servic112 5 0 7 4 Division of Administration FEDERAL FINANCIAL ASSISTANCE SUBRECIPIENT AGREEMENT This Federal Financial Assistance Subrecipient Agreement ( "AGREEMENT ") made and entered into this t3 day ofRvA0t-7 , 20 16 by and between the FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, ( "RECIPIENT "), and the City of Miami Beach, ( "SUBRECIPIENT "). The SUBRECIPIENT shall perform the Scope of Work as outlined in Attachment A, hereby incorporated and attached hereto. The Department of Management Services' designated United Nations Standard Products and Services Code (UNSPSC) is 70151500. A. SUBAWARD AMOUNT The total award amount for satisfactorily completing the Scope of Work is $12,500.00 with a 1:1 match required (refer to section F - MATCHING OR COST SHARE). In no event shall the RECIPIENT be liable for payment of any amount, which exceeds the total award amount. B. EFFECTIVE DATE /TERM 1. The effective date of this AGREEMENT shall commence upon execution and, unless sooner terminated or canceled, shall end on the 31st day of December of 2018 ( "Term "). 2. No -cost extensions require the prior written approval of the RECIPIENT and must be submitted not less than sixty (60) days prior to the end of the Term. Extension requests, which exceed the federal agency award period, will not be granted. C. UNIVERSAL IDENTIFIER AND SYSTEM OF AWARD MANAGEMENT 1. The SUBRECIPIENT shall comply with 2 CFR, Part 25, "Financial Assistance Use of Universal Identifier and System of Award Management" (SAM). The SUBRECIPIENT must register and maintain a registration in SAM until submittal of the final financial report. A data universal numbering system (DUNS) number is required for registration in SAM. 2. Compliance with 2 CFR, Part 25 is not required for individuals. D. FINANCIAL AND PROGRAM MANAGEMENT FDACS -0201 7 6/16 Page 1 of 17 1. Statutory and National Policy Requirements a. All expenditures of federal financial assistance under the AGREEMENT shall be in compliance with all applicable laws, rules and regulations applicable to expenditures of federal funds. b. The SUBRECIPIENT shall implement applicable National Policy Requirements. 2. Deliverables a. The SUBRECIPIENT must provide quantifiable, measurable and verifiable units of Deliverables (Deliverables) which must be received and accepted in writing by the RECIPIENT before payment. Deliverables must be directly related to the Scope of Work; specify minimum levels of service to be performed; and contain criteria for evaluating the successful completion of each Deliverable. The Deliverables are set forth in the Scope of Work outlined in Attachment A. 3. Financial Management a. The SUBRECIPIENT shall maintain an accounting system and a set of accounting records, which allow for the identification of revenues and expenditures related to this AGREEMENT. b. The SUBRECIPIENT shall comply with 2 CFR, Part 200 and adhere to the accounting principles and procedures required therein, use adequate internal controls and maintain necessary source documentation for all costs incurred. 4. Reimbursement Requests a. The allowability of costs shall be in accordance with the federal financial assistance cost principles applicable to the SUBRECIPIENT and terms of this AGREEMENT. b. The SUBRECIPIENT shall submit the payment request packet to the RECIPIENT's grant manager not more often than monthly, but not less often than quarterly. To be eligible for reimbursement, costs shall be allowable, necessary and reasonable, and must be submitted by budget category consistent with the budget plan, Attachment B, hereby incorporated and attached hereto. FDACS -02017 6/16 Page 2 of 17 SUBRECIPIENT due to omissions or preparation errors will result in a payment delay. b. Payment requests for a percentage of work completed on each task deliverable are allowed. c. Payment is contingent upon the availability of funding from the federal agency and SUBRECIPIENT'S compliance with the terms and conditions of this AGREEMENT. d. The final payment under this AGREEMENT shall be made upon completion of the Scope of Work including all deliverables and the receipt and approval of all reports required hereunder. (1) Reimbursement Request Form with required backup documentation. (2) Final report summarizing what was accomplished with the grant funding. (3) Copy of a news release that will be submitted to a local publication crediting the U.S. Forest Service for providing funding. (4) Certification of Acceptance executed by a Florida Forest Service official. The SUBRECIPIENT must submit the final claim for reimbursement to the RECEIPIENT on or before 30 days from the end of the term of the contract. e. Disallowance or adjustments due to audit findings may require the SUBRECIPIENT to return funds to the RECIPIENT. The SUBRECIPIENT is solely responsible for reimbursing the RECIPIENT for amounts incorrectly paid to the SUBRECIPIENT. 6. Program Income a. "Program income includes but is not limited to income from fees for services performed, the use or rental of real or personal property acquired under federal awards, the sale of commodities or items fabricated under a federal award, license fees and royalties on patents and copyrights, and principal and interest on loans made with federal award funds ". 2 CFR, 200.80. b. The SUBRECIPIENT must report to the RECIPIENT any program income received or anticipated from the activities FDACS -02017 6/16 Page 4 of 17 performed under this AGREEMENT. 7. Revision of Budget Plan a. The Budget Plan lists costs and budget categories to fund the SUBRECIPIENT'S performance of the Scope of Work including the completion of Deliverables. b. SUBRECIPIENT is required to report any transfers from one approved budget category to another approved budget category. If the cumulative budget transfers meet or exceed ten percent (10 %), prior approval, evidenced by contract amendment, is required. c. Prior approval, evidenced by contract amendment, is required for: (1) any transfers from an approved budget category to an unapproved budget category. An unapproved budget category is defined as having no funds allocated in the original Budget Plan. (2) any equipment purchases not noted in the original Budget Plan and /or Scope of Work. (3) any subawarding or contracting out of any work not noted in the original Budget Plan and /or Scope of Work. 8. Revision of Scope of Work a. The SUBRECIPIENT shall report any changes to the Scope of Work including but not limited to changes in the objectives, changes in key personnel, reduction of work effort by key personnel and delays in completion of the work. 9. Acknowledgements a The SUBRECIPIENT shall have an acknowledgement of the USDA Forest Service's support placed on any publication written or published or audiovisual produced with grant support and, if feasible, on any publication reporting the results of, or describing, a grant- supported activity, or audiovisuals produced with grant support. This requirement does not apply to audiovisuals produced as research instruments or for documenting experimentations or findings and not intended for presentation or distribution to the public. Minimum verbiage requirement is as follows: "This publication made possible through a grant from the USDA FDACS -02017 6/16 Page 5 of 17 Forest Service in cooperation with the Florida Forest Service." b. Publication means a published book, periodical, pamphlet, brochure, flier, or similar item. c. Audiovisual means a product containing visual imagery or sound or both. d. The SUBRECIPIENT acknowledgement must contain a disclaimer that says: "Any opinions, findings, conclusions, or recommendations expressed in this publication or audiovisual are those of the author(s) and do not necessarily reflect the view of the USDA Forest Service ". e. Language shall read: The work upon which this (insert publication or audiovisual or both) is based was funded, in whole or in part through a subrecipient grant awarded by the USDA Forest Service through the Florida Department of Agriculture and Consumer Services. The contents do not necessarily reflect the views or policies of the USDA Forest Service nor does mention of trade names, commercial productions, services or organization imply endorsement by the U.S. Government. E. PROPERTY STANDARDS 1. Equipment and Real Property a. Equipment must be used in the project for which the federal funds are derived. b. The federal agency has a vested interest in equipment and /or real property which, when purchased, exceeds $5,000 in value. If a title is issued for the equipment and /or real property, the federal agency must be listed on the title. c. The SUBRECIPIENT must maintain property records, which include, but are not limited to, the description, serial number or other identification number, acquisition date, cost, location, percentage of federal participation in the cost of the property, use and condition of the property. When the property is disposed of, the property records must be updated with the date of disposal and sale price of the property. d. A physical inventory is required at least once every two years. FDACS -02017 6/16 Page 6 of 17 e. If the equipment and /or real property are to be sold or used as a trade -in, approval of the RECIPIENT is required. f. At the end of the award period, the SUBRECIPIENT is required to request from the RECIPIENT disposal instructions and is required to notify the RECIPIENT of the fair market value of the equipment and /or real property. 2. Insurance Coverage a. The SUBRECIPIENT will carry sufficient insurance coverage to protect all assets required under the AGREEMENT from loss due to theft, fraud and /or undue physical damage. SUBRECIPIENT shall carry insurance on its own assets in commercially reasonable amounts and all statutorily required insurance, including without limitation Workers' Compensation insurance. 3. Intellectual Property a. Anything by whatsoever designation it may be known, that is produced by, or developed in connection with this AGREEMENT, shall become the exclusive property of the SUBRECIPIENT and may be copyrighted, patented or otherwise restricted as provided by Florida or federal Law. b. SUBRECIPIENT represents that every person who is involved in the Scope of Work agrees to assign to SUBRECIPIENT all rights in any intellectual property that is produced by or developed through funding under this AGREEMENT. c. If the RECIPIENT desires a license to practice any inventions that are embodied in any intellectual property that is produced by or developed through funding under this AGREEMENT, SUBRECIPIENT hereby grants a royalty -free, non- exclusive, non - transferrable license in that property for governmental purposes. d. Notwithstanding anything to the contrary contained above, the United States Department of Agriculture reserves a royalty -free, nonexclusive license to practice any inventions that are embodied in any intellectual property that is produced by or developed through funding under this AGREEMENT for governmental purposes. e. The foregoing shall not apply to any preexisting software, or other work of authorship used by SUBRECIPIENT to create a Deliverable but which exists as work independent of the Deliverable, unless the preexisting software or work was FDACS -02017 6/16 Page 7 of 17 developed by the SUBRECIPIENT pursuant to a previous AGREEMENT with the RECIPIENT or by a purchase by the RECIPIENT under a state term contract. F. MATCHING OR COST SHARE (IF APPLICABLE) 1. The matching or cost share portion must be tracked using a unique identifier in the SUBRECIPIENT accounting system. 2. If the matching or cost share portion is not met, the RECIPIENT may disallow costs paid with federal funds in proportion to the reduction in the matching or cost share amount. 3. The matching or cost share portion must be incurred in direct proportion to the amount of federal funds used. 4. The matching or cost share portion must be reported based upon the Budget Plan (Attachment B). 5. Records for in -kind contributions, which are based upon volunteer hours, must have timesheets or a sign in /sign out log and must explicitly state the method for valuation of the hours. The value must be reasonable. 6. Records for in -kind contributions, which are based upon goods or services provided, must have an invoice, if available, or must explicitly state the method for the valuation. The value must be reasonable. 7. In -kind contributions must be provided by a third party during the period for which they are being claimed. 8. The matching or cost share portion must not be counted towards other cost sharing requirements. Neither costs nor values of third party in -kind contributions may count if they have been used towards other cost sharing requirements. G. GENERAL PROCUREMENT STANDARDS 1. The SUBRECIPIENT will follow the same policies and procedures it uses for procurements from other funding sources. 2. The SUBRECIPIENT must have documented procurement procedures. 3. The SUBRECIPIENT must have written policies on standards of conduct covering conflicts of interest. No employee, officer, or agency may participate in the selection, award or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. FDACS-02017 6/16 Page 8 of 17 b. This AGREEMENT may be terminated for convenience by either party upon giving not less than thirty (30) days advance written notice to the other party. SUBRECIPIENT shall be paid for all work satisfactorily performed prior to the date of termination provided SUBRECIPIENT has otherwise complied with the terms of this AGREEMENT, including the submission of all reports. K. CLOSE OUT 1. Notwithstanding the termination or expiration of this AGREEMENT, the SUBRECIPIENT'S obligations to the RECIPIENT shall survive until all close out requirements are completed. Close out activities shall include but are not limited to: completing and submitting final reports, properly disposing of property, accounting for unspent cash advances and program income and transferring custodianship of records to RECIPIENT or its designee. 2. Post -close Out Adjustments Any funds paid in excess of the amount to which the SUBRECIPIENT is entitled under the AGREEMENT must be refunded to the RECIPIENT within thirty (30) days after demand therefore by RECIPIENT. L. AUDIT REQUIREMENTS 1. Audit Provisions a. If the SUBRECIPIENT is a state or local government or a nonprofit organization, the audit provisions as defined in 2 CFR, Part 200 Subpart F are applicable. b. If the SUBRECIPIENT is a commercial organization (For - Profit), the organization will provide the RECIPIENT with its annual audited financial statement or the annual tax return provided to the Internal Revenue Service. c. Audit provisions are not required for a SUBRECIPIENT who is an individual. d. In the event that the SUBRECIPIENT expends $750,000 or more in federal awards in its fiscal year, the SUBRECIPIENT must have a single or program - specific audit conducted in accordance with the 2 CFR, Part 200 Subpart F. e. If the SUBRECIPIENT expends less than $750,000 in federal awards in its fiscal year, an audit conducted in accordance FDACS -0201 7 6/16 Page 11 of 17 with the provisions of 2 CFR, Part 200 Subpart F is not required. Records must be available for audit or review if necessary. f. If the SUBRECIPIENT expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted, the cost of the audit must be paid from non- federal resources. 2. Basis for Determining Federal Awards Expended a. In determining the federal awards expended in its fiscal year, the SUBRECIPIENT shall consider all sources of federal awards, including federal resources received from the RECIPIENT. b. The determination of amounts of federal awards expended should be in accordance with the guidelines established by 2 CFR, Part 200 Subpart F. 3. Relation to Other Audit Requirements a. If the SUBRECIPIENT has an audit conducted in relationship to any other federal regulation or statute, the RECIPIENT may determine upon review if the audit reports meet the needs of the RECIPIENT. If so, an additional audit will not be required. b. An audit of the SUBRECIPIENT conducted by the Auditor General in accordance with provisions of 2 CFR, Part 200 Subpart F will meet these requirements. c. These provisions do not limit the authority of the federal agency, Inspector General, General Accounting Office (GAO) or RECIPIENT to conduct or arrange for the conduct of audits or evaluations of federal financial assistance awards. 4. Frequency of Audits a. Audits shall be performed annually to meet this requirement. 5. Sanctions a. If the SUBRECIPIENT is unwilling or has a continued inability to have an audit conducted, the provisions for noncompliance will be enforced. FDACS -02017 6/16 Page 12 of 17 6. Subrecipient Responsibilities a. The SUBRECIPIENT shall arrange for the audit to be conducted in a timely manner and submitted as required in 2 CFR, 200.512. b. The SUBRECIPIENT shall prepare the financial statements in accordance with 2 CFR, 200.510. c. The SUBRECIPIENT shall promptly follow up and take corrective action on audit findings. d. The SUBRECIPIENT will provide the auditor with access to records, personnel, documentation and other information as needed by the auditor. 7. Audit Findings Follow -up a. At the completion of the audit, the SUBRECIPIENT must prepare, in a document separate from the auditor's findings a corrective action plan to address each audit finding included in the current year auditor's reports. b. The corrective action plan must provide the name(s) of the contact person(s) responsible for corrective action, the corrective action planned and the anticipated completion date. c. If the SUBRECIPIENT does not agree with the audit findings or believes corrective action is not required, then the corrective action plan must include an explanation and specific reasons. d. Any deficiencies noted in audit reports must be fully cleared by the SUBRECIPIENT within thirty (30) days after receipt by the SUBRECIPIENT. e. Failure of the SUBRECIPIENT to comply with the above requirement will constitute a violation of this AGREEMENT and may result in the withholding of future payments. 8. Report Submission a. The audit must be completed and the data collection form and reporting package must be submitted within the earlier of thirty (30) calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period. If the due date falls on a Saturday, Sunday, or Federal FDACS -02017 6/16 Page 13 of 17 by the SUBRECIPIENT in conjunction with the AGREEMENT, unless the records are confidential or exempt from s. 24(a) of Article I of the State Constitution and s. 119.07(1), Florida Statutes. 4 The SUBRECIPIENT is informed that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a SUBRECIPIENT, supplier, subcontractor, or consultant under a contract with any public entity and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 5 The CONTRACTOR shall not discriminate on the basis of race, sex, religion, color, national origin, age, or disability, and shall comply with all applicable state and federal laws and regulations related thereto, including without limitation, the Americans with Disabilities Act (42 USC 12101 et. Seq.); Section 504 of the Rehabilitation Act of 1973 (29 USC 795); and the Age Discrimination Act of 1975 (42 USC 6101 -6107. 6 The SUBRECIPIENT is informed that the employment of unauthorized aliens by any SUBRECIPIENT is considered a violation of Section 274A (e) of the Immigration and Nationality Act. If the SUBRECIPIENT knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the AGREEMENT. 7. The SUBRECIPIENT is informed that an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a SUBRECIPIENT, supplier, subcontractor, or consultant under contract with any public entity and may not transact business with any public entity. 8. This AGREEMENT is contingent upon the availability of funding from the federal agency. The AGREEMENT may be terminated if funding from the federal agency is reduced or terminated. FDACS -02017 6/16 Page 15 of 17 9. The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency; and, that the SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered transaction, with a person who is similarly debarred or suspended from participating in this covered transaction. 10. Any work or services subcontracted by the SUBRECIPIENT shall be specifically by written contract or agreement, and such subcontracts shall be subject to each provision of this AGREEMENT and applicable Federal, State or County guidelines and regulations. Prior to execution by the SUBRECIPIENT of any subcontract hereunder, the SUBRECIPIENT must submit such subcontracts to the RECIPIENT for its review and approval. 11. The SUBRECIPIENT will, to the extent permitted by law, hold harmless, defend and indemnify the RECIPIENT from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the SUBRECIPIENT's performance or nonperformance of the services or subject matter called for in this AGREEMENT. Nothing herein contained shall be construed or operate as a waiver of sovereign immunity to the extent sovereign immunity may otherwise apply. 12. The SUBRECIPIENT will comply with section 20.055, Florida Statutes. This AGREEMENT may be amended at any time provided that such amendments make specific reference to this AGREEMENT and are executed in writing and signed by a duly authorized representative of each party. In the event that two or more documents combine to form this AGREEMENT, and in the event that there is any contradictory or conflicting clause or requirement in these documents, the provisions of the document(s) prepared by the RECIPIENT shall be controlling. This AGREEMENT shall be controlled by Florida law, contrary or conflict of law provisions notwithstanding. In the event that any clause or requirement of this AGREEMENT is contradictory to, or conflicts with the requirements of Florida law, the clause or requirement shall be without force and effect and the requirements of the Florida Statutes and rules promulgated thereunder on the same subject shall substitute for that clause or requirement and be binding on all parties hereto. FDACS -02017 6/16 Page 16 of 17 ADAM H. PUTNAM COMMISSIONER Florida Department of Agriculture and Consumer Services Division of Administration SCOPE OF WORK 2 CFR 200 1. Federal Financial Assistance Funding Opportunity Number: 17 -DG- 11083112 -001 2.Subrecipient FEIN: 59- 6000372 3. Subrecipient Legal Name: City of Miami Beach Please note section XII Public Records in the Notice of Federal Financial Assistance Funding Opportunity before including any proprietary or confidential information. Performance Measures Deliverable # Tasks Task Description Indicator Costs per Unit Outcome Measures 1 Urban ForesMMaet, Produce Urban Forestry Masterplan Completed Document $50,000 Completed Urban Forestry Masterplan • -, +t,' r ° ✓str" iL`"7E' ` ' e. d"c °''. —... ,t' -y °• .+., +�.r'r' °rs ',, ' ..Y' 8 • r" " >�e ., f Describe in detail the activity or work to be conducted. • Produce a Draft Version of the City of Miami Beach Urban Forestry Master Plan- The consultant/firm will maintain a weekly liaison with the City Urban Forester. This liaison will occur during development of the draft plan to coordinate and discuss the plan's scope, organization, content, and to report progress. • Review Draft Version of the Urban Forestry Master Plan- The consultant/firm will deliver an electronic copy of the draft plan to the City Urban Forester for distribution to City staff for review and comment. The consultant/firm shall make a public presentation on -site in Miami Beach explaining the plan and answering questions. It is anticipated that City officials, and the public will attend the presentation. The City Urban Forester and City staff will consolidate comments and provide feedback and recommendations to the consultant/firm for inclusion in the final plan. • Produce the Final Version of the Urban Forestry Master Plan- The consultant/firm will produce a final plan based on feedback and recommendations provided by City staff and the City Urban Forester. The consultant/firm shall maintain liaison with the City Urban Forester to coordinate plan revisions. The consultant/firm shall deliver an electronic copy on dvd /flash drive, in Microsoft Word format of the final plan to the City Urban Forester. The consultant/firm shall make a final presentation on -site in Miami Beach explaining the final plan to the City Commission. ADAM H. PUTNAM COMMISSIONER Florida Department of Agriculture and Consumer Services Division of Administration 1. Federal Financial Assistance Funding Opportunity Number: 17 -DG- 11083112 -001 2. Amount of funds requested for this project: $25,000 3. Subrecipient Legal Name: City of Miami Beach Please note section XII Public Records in the Notice of Federal Financial Assistance Funding Opportunity before including any proprietary or confidential information. I Project Narrative: The City of Miami Beach is a barrier island on the southeast coast of Florida whose geographic location and low -lying topography makes it extremely vulnerable to flooding from storms and rising sea levels. To reduce our vulnerability, in 2014 our community embarked in an aggressive sea level rise adaptation program. This program involves substantial reconstruction of our neighborhoods to upgrade aging infrastructure, install pumped drainage, raise roads, elevate seawalls, and other improvements that redefine the urban and natural landscape. Need: Miami Beach is densely urbanized so there is very limited space to add trees. Furthermore, the average life of a tree in Miami Beach has been estimated at 8 years due to the challenges of its urban environment. The city wants to develop an Urban Forestry Master Plan to ensure our vision that trees are a key feature of all our neighborhoods and the right tree is planted in the right place today, while considering the future adaptation efforts and changes in the urban landscape. Plan will be used by Homeowners, landscape providers, neighborhood associations, urban planners, engineers and property owners. Project Outcome: The project outcome will be an Urban Forestry Master Plan to guarantee the city's vision that trees become a key feature of all our neighborhoods and the right tree is planted in the right place today, while considering the future adaptation efforts and changes in the urban landscape. Environmental Value: The plan will also provide a roadmap for managing, maintaining, and expanding the urban forest so our community can achieve a more diverse and mature tree canopy over time on both public and private property. The first -ever Miami Beach Urban Forestry Master Plan will be a living document that aligns with other city plans, including the City's Transportation Plan, Resiliency Plan and Capital Improvement Plan, to deliver complete streets. It will outline and provide solutions for short -term challenges (i.e., above and below ground utility conflicts) and long -term challenges (Le., salt intrusion) to the urban forest. It will also define the tree species diversity street -by- street, creating cohesive neighborhoods with the right tree in the right place with the data collected during our citywide tree inventory. It will result in improved air quality, urban forests that save energy, reduced storm water runoff and provision of a natural pollution filter. Plan of Action: The City of Miami Beach is requesting $25,000 to retain a consulting firm that will develop the Miami Beach Urban Forestry Master Plan by the end of FY2018. As per previously obtain grants through UCF, we have acquired grant funds for the completion of phase 3 of our tree inventory in 2014 and funds for tree pruning in 2010. The city's Urban Forester and ISA Certified Arborist will oversee work on this grant as in the past; working directly with the selected consulting firm to QA/QC the deliverable items provided by the consultant and ensure that the project goals set forth by the city are met. The city's Urban Forester will also engage the city's different departments (Planning, Building, Public Works, Capital Improvements, Transportation, Environment and Sustainability), as well as community stakeholders such as the Greenspace Tree Advocacy Group in the development of the plan. (Continued on following page) Project Publicity: Throughout plan development, the city will conduct substantial public education and outreach. Communications will include press releases, community events, as well as features on our print, social and TV channels as a means of raising awareness of the plan and of gaining public feedback for incorporation into the document. Timeline and Implementation Schedule: • Grant award Oct 31, 2017 • RFP for development of the Urban Forestry Master Plan and appointment of consultant of winning bid by November 31, 2017 • 30% draft of Master Plan to be submitted by February 1, 2018 • 60% draft of Master Plan to be submitted by May 1, 2018 • 90% draft of Master Plan to be Submitted by July 1, 2018 • 100% Submittal by August 1, 2018 • Urban Forestry Masterplan to be adopted by the Mayor and City Commission on September 2018. Collaboration Details: City departments that have projects or issue approvals associated with the urban forest (Planning, Building, Public Works, Capital Improvements, Transportation, Environment and Sustainability) will meet regularly to discuss the goals, needs, and overlapping city plans that should be included in the Master Plan. They will also review the Master Plan in draft form to provide comments at key milestones. Similarly, the city will engage community stakeholders such as the Greenspace Tree Advocacy Group, Neighborhood Associations, elected officials in the development of the plan by soliciting comments in a public forum. Location of Project /Area to be Served: The Urban Forestry Master Plan will serve the entire city of Miami Beach and stretches from Government Cut in the south, to 87th Terrace in the north. The city is 7.1 square miles. Relation to Other Project(s): The Urban Forestry Masterplan will provide a roadmap for protecting and adding trees as part of the city's capital improvement and sea level rise adaptation programs. It will complement an existing City Landscape Ordinance, the City's Tree Protection Ordinance, the City's Comprehensive Plan, Resiliency Plan and Transportation Plan. Previous UCF grants: The city has received the following UCF grants previously: 1) GIS Stormwater Project - $29,274 in 2016 — this is a recent award and the project is currently underway; 2) Tree Inventory $15,000 in 2014 — project was completed successfully; 3) Alton Road Trees - $18,000 in 2010 - project was completed successfully; 4) Water Truck $15,000 in 2009 - project was completed successfully. Tree City Certification: The city just celebrated its 11th year anniversary for the Tree City USA Designation and will use this designation to further leverage the reach and impact of the master plan. Once completed, the plan will be presented to the City Commission for adoption, after which it will guide tree work conducted by the community and the city's various departments toward achieving a sustainable and resilient urban forest. ADAM H. PUTNAM COMMISSIONER Florida Department of Agriculture and Consumer Services Division of Administration BUDGET PLAN 2 CFR 200 Federal Financial Assistance Funding Opportunity Number: 17 -DG- 11083112 -001 Subrecipient FEIN: 59- 6000372 Subrecipient Legal Name: T Category 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total Estimated Budget Personnel Fringe Benefits Travel (if authorized) Equipment (if authorized) Supplies Contractual (if authorized) 1Z1 Sop Other Expenses Total Direct Charges 11.500 Indirect Charges Total Amount Ili 500 FDACS 02032 06/16 Page 13 of 25 ADAM H. PUTNAM COMMISSIONER Florida Department of Agriculture and Consumer Services Division of Administration Federal Financial Assistance Funding Opportunity Number: 17 -DG- 11083112 -001 Subrecipient FEIN: 59- 6000372 Subrecipient Legal Name: City of Miami Beach Direct Costs Personnel Costs Provide job titles, rate of pay (hourly /salary) and percentage of time to spend on project (FTE) or hours per week. The total for all personnel costs must match to the budget plan. Example To achieve the objective of monitoring ponds within Liberty County will require 10 inspectors working 20 hours per week for 4 weeks at an hourly rate of $25.50. Total cost is $20,400. ) Example a �:s To achieve the objective of testing water samples from ponds within Liberty County will require 1 chemist. The chemist will work 20% of their time on the project for one year The annual salary is $60,000. Total cost is $12,000. Fringe Benefits Employer costs for social security taxes, workers compensation, health insurance, life insurance and retirement. A percentage may be used when calculating an amount for the budget plan. Only the actual cost of each fringe benefit is chargeable to the award. Travel (if authorized) Provide a description of travel purpose, destination of each trip, number of travelers, timeline and relationship to the project objectives. Equipment (if authorized) Provide a description of the equipment to be purchased and the task on which the equipment will be used. Supplies Provide a description of the consumable materials to be acquired for each specific deliverable(s). Contractual (if authorized) Consultant will be hired to complete an Urban Forestry Masterplan for the City. Other Expenses Direct costs, which do not fit any of the other categories. Provide a description, amount and relationship to a deliverable. Indirect Costs Indirect Charges Provide an approved indirect cost rate or a statement indicating the entity has never received a negotiated indirect cost rate and elect to charge a de minimis rate of 10% of modified total direct costs.