2018-30226 ResolutionRESOLUTION NO. 2018 -30226
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS
COMMITTEE, TO APPROPRIATE FUNDS FOR RENOVATIONS AT THE
PUBLIC WORKS FACILITY LOCATED AT 451 DADE BOULEVARD, IN
AN AMOUNT NOT TO EXCEED $200,000.50; THE CIP DEPARTMENT,
LOCATED AT 1701 MERIDIAN AVENUE, THIRD FLOOR, IN AN
AMOUNT NOT TO EXCEED $92,121.00; AND MIAMI CITY BALLET,
LOCATED AT 2200 LIBERTY AVENUE, IN AN AMOUNT NOT TO
EXCEED $40,308.00.
WHEREAS, for several years, the Public Works facility, located at 451 Dade Boulevard
( "Public Works Facility "), has been in need of interior renovations, including renovations to the
bathrooms, control room, offices, lockers, showers, and supervisor's area, all of which are in a
dilapidated state and in need of repairs; and
WHEREAS, the Miami City Ballet, located at 2200 Liberty Avenue, is currently in the
process of replacing windows in order to be able to sustain a hurricane and mitigate water
penetration issues; and due to unanticipated costs, the project requires additional funding for
completion; and
WHEREAS, the City's CIP Department, at 1701 Meridian Avenue, Third Floor, has
recently experienced a decrease in indoor air quality and poor carpet conditions, due to the
amount of foot traffic of individuals going to and from construction sites; and
WHEREAS, the Property Management Department has requested that surplus Capital
Renewal and Replacement (CR &R) funds from fully completed projects be transferred to
underfunded projects, as needed; and
WHEREAS, the Administration recommends the transfer of surplus funds from the Public
Works Facility Exterior Restoration project, the Public Works Facility Windows project, and the
"555 777 21St Rec Center" Project, as follows: $65,086.50 from the account ending in 64220,
$41,803.00 from the account ending in 69210, and $93,111.00 from the account ending in 60160,
with all of the foregoing funds used for the Public Works Facility Interior Renovations project; and
WHEREAS, the Administration recommends the transfer of Miami City Ballet Exterior
Concrete Restoration project funds, in the amount of $40,308.00 from the account ending in
27760, to the Miami City Ballet Window Replacement Project; and
WHEREAS, the Administration recommends the transfer of "555 777 21St Rec. Center"
project funds, in the amount of $92,120.43 from the account ending in 60160, to the CIP
Department Floor Replacement and Interior Painting project; and
WHEREAS, on February 23, 2018, the Finance and Citywide Projects Committee
discussed the transfer of project funds, and favorably recommended that surplus funds from
completed projects be used to fund the Public Works Facility interior renovation project, the Miami
City Ballet window replacement project, and the CIP Department floor replacement and interior
painting project, in the amounts set forth above.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the recommendation
of the Finance and Citywide Projects Committee, to appropriate funds for renovations at the Public
Works facility, located at 451 Dade Boulevard, in an amount not to exceed $200,000.50; the CIP
Department, located at 1701 Meridian Avenue, Third Floor, in an amount not to exceed
$92,121.00; and the Miami City Ballet, located at 2200 Liberty Avenue, in an amount not to exceed
$40,308.00.
PASSED and ADOPTED this 7th day of March, 2018.
ATTEST:
Rafael E. Grans o, City Clerk
Dan Gelber, Mayor
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
3-S
at
�0
MIAM
TO:
FROM:
DATE:
BEACH
Resolutions - C7 V
COMMISSION MEMORANDUM
Honorable Mayor and Members of the City Commission
Jimmy L. Morales, City Manager
March 7, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS
COMMITTEE AT ITS FEBRUARY 23, 2018 MEETING TO APPROPRIATE FUNDS FOR
RENOVATIONS AT THE PUBLIC WORKS FACILITY, CIP DEPARTMENT AND MIAMI CITY BALLET.
RECOMMENDATION
Administration recommends the Mayor and City Commission adopt the resolution.
ANALYSIS
Administration had requested a referral to the Finance and Citywide Projects Committee in order to discuss proposed budget
transfers between adopted projects. Several Capital Renewal and Replacement (CR &R) projects have been underfunded while other
C R &R projects have been overfunded. The Property Management Division requested that the surplus funds identified in the fully executed
projects listed be transferred to the underfunded projects listed below, as needed.
Public Works Facility Interior Renovations
The Public Works Facility serves as an operational building that operates 24 hours a day, 7 days a week to serve the
City's streets, street lighting, water, swear and stormwater needs. This facility is approximately 19,284 square feet and
accommodates 108 employees. In addition to its day -to -day operations, in the event of an emergency, it serves as the
emergency operation center for infrastructure. The facility has high volume usage and is an integral part of the City's
ability to provide excellent customer service to all those who live, work, and play in Miami Beach.
It has been a number of years since the Public Works Facility received some much needed interior renovations. The
bathrooms, control room, offices, lockers, showers, and supervisor's area are all in a dilapidated state and in desperate
need of repairs. As the central hub for the City's infrastructure operations it is imperative that the facility be equipped
with modernized and proper conditions.
Transfer From:
Amount GL Account Project Name
$65,086,50 425- 1720 - 000342 -00 -413- 000 -00- Public Works Facility Exterior
00 -00 -64220 Restoration
$41, 803.00 425- 1720- 000350 -00 -412- 000 -00- Public Works Facility
00 -69210 Windows
Transfer
To:
GL Project Name
Account
N/A
N/A
Public Works Facility Interior
Renovations
Public Works Facility Interior
Renovations
Miami City Ballet Window Replacements
After Hurricane Irma, Administration assessed City assets, the Miami City Ballet being one of them. Upon this
assessment, it was noted that the current windows are not hurricane impact and in the event of a high wind and rain
storm, such as Hurricane Irma, the windows cannot keep the water from intruding into the building, thus causing water
damages. This conclusion led to a project for the replacement of the Miami City Ballet windows to be able to sustain a
hurricane and mitigate the current issue of water penetration. The current project, though it has some funding is in need
of additional monies for completion due to actual and unanticipated costs.
Page 1000 of 1522
i ne appropriation is necessary in oraer to complete the project prior to the 2U1t3 nurncane season
Transfer From: Transfer To:
Amount GL Account Project Name GL Account Project Name
$40,308,00 365 -1720- 000676 -00 -410- Miami City Ballet Exterior 365-1720-000676-00-410- Miami City Ballet
000- 00 -00 -00 -27760 Concrete Restoration 000- 00 -00 -00 -27780 Window Replacement
CIP Department Interior Floor Replacement and Painting
The City's CIP department has recently experienced a decrease in indoor air quality and poor carpet conditions due to
the amount of foot traffic of individuals going to and from construction sites. In order to mitigate these issues, Property
Management is requesting the installation of vinyl flooring (VCT) and use this opportunity to paint offices scheduled for
replacement. The renovations will improve the air quality and provide more efficient and effective cleaning of the offices.
Transfer
From:
Amount GL Account
Transfer To:
Project Name
L
Account Project Name
A
125- 1720 - 000676 -00 -410 -593- 555 777 21st Street CIP Department floor replacement and
$92,120.43 00 -00 -00 -60160 Rec. Center N/A interior painting
CONCLUSION
At the February 23, 2018 Finance and Citywide Projects Committee meeting, the Committee motioned to move the item
before the full Commission with a positive recommendation for appropriating the funds.
Legislative Tracking
Property Management
Page 1001 of 1522