Sponsorship Agreement with Pro Footvolley Tour, LLC 2cor3oQQ7
PRO FOOTVOLLEY TOUR, LLC. SPONSORSHIP AGREEMENT
THIS AGREEMENT is made and entered into this 9` day of Fe rvo.r _ 2018, by and
between the City of Miami Beach, Florida, a municipal corporation ("CITY") and Pro Ftvolley Tour, LLC. a
limited liability corporation authorized to do business in the State of Florida ("Event Organizer").
WITNESSETH:
WHEREAS, the CITY desires to sponsor the "2018 World Footvolley Classic", a special event
registered with CITY under permit number# 2017191, that will take place in the Bandshell Park Miami Beach
(the "Stadium Site"), on Miami Beach, April 6-8, 2018, as more specifically set forth in Exhibit "A" [event site
plan] attached hereto and incorporated herein by reference(the"Event"); and
WHEREAS, Event Organizer shall produce, promote and hold the '2018 World Footvolley Classic' on
Miami Beach; and �qn
WHEREAS, on L4Ia fC,1 7dad, the Mayor and City Commission adopted Resolution No. awe-
3o av1 , to provide support to Evert Organizer in its production of the Event by waiving certain municipal
fees related to the Event, including special event fees, permit fees, and user fees; and to provide funding in
the amount not-to-exceed $15,000, to be paid directly to Event Organizer to offset expenses for CITY
services from the Police Department, Fire Department and Building Department and infrastructure costs
including the rental costs of a beach stadium, fencing, and staging for the Event.
NOW, THEREFORE, in consideration of the mutual promises and covenants made herein, CITY and
Event Organizer agree as follows:
1. The above recitals are true and correct and are incorporated by reference herein.
2. The term of this Agreement will commence on the date the last party signs this Agreement, and shall
expire following the conclusion of the Event and Event Organizer's completion of all of its obligations
hereunder. The event dates are April 6-8, 2018, and while the final special events permit is still under
review, It is hereby understood that the Event shall be held rain or shine.
3. Event Organizer shall be solely responsible for producing all aspects of the Event, promoting the Event,
and arranging for all athletes and teams to participate in the Event. The parties hereby agree that at all
times the Event shall be known and promoted under the title of the "2018 World Footvolley Classic".
Event Organizer is responsible for the conduct and operation of the Event and will provide the
appropriate officials to conduct the Event. The CITY is under no obligation to fund subsequent events.
4. Event Organizer shall be responsible for any and all compensation that may be due to any and all
athletes, teams, organizations, event sanctioning bodies, vendors, participants and competitors and CITY
shall have no such responsibility, obligation or liability. CITY shall not be responsible or liable to
competitors for prize money payments, or to any third party for any aspect of the production of the Event.
5. Event Organizer warrants and represents that it has all necessary rights, authority, licenses and permits
necessary to enter into this Agreement, to grant the rights and licenses herein granted, and to carry out
its responsibilities as set forth herein. Event Organizer shall utilize the sponsorship benefits and conduct
and operate the Event in accordance with all applicable laws, and without endangering others or violating
their rights.
6. As part of Event Organizer's national, regional, and international distribution telecasts of the Event, Event
Organizer will produce, at no cost or expense to the CITY, a minimum of sixty(60) seconds of beauty spots
featuring Miami Beach per broadcast. All national and regional telecasts and tourism-friendly high quality
photos shall be produced at no cost to the CITY.
7. Event Organizer shall provide on-screen graphics 'Miami Beach 2018' as part of the television
broadcast scoreboard during the television broadcasts.
8. Event Organizer will place CITY banner signs in key locations courtside and above within the Stadium
Site. Further, Event Organizer will place CITY logos predominately on all promotional materials and
the host site, Bandshell Park, Miami Beach,will appear in all advertising and promotional materials.
9. Event Organizer will also tag CITY on all digital distribution, also referred to as social media, regarding
event of high quality content relevant to mainstream sports fans. Digital distribution postings shall be
done in English, Spanish, and Portugese where relevant.
10. Event Organizer will use logo provided by CITY on all event advertising efforts leading up to the event.
This includes local television partners, social media campaigns, radio efforts, and local newspaper.
11. All promotional materials which include the CITY's name or logo, including, without limitation,
advertising, telecasts, signage and social media publications shall be subject to CITY's prior written
approval, which approval may be withheld at CITY's discretion. Event Organizer shall cease using all
logos or other CITY marks upon the expiration of the term. Additionally, CITY reserves the right to
require the removal of its logo/marks from any promotional materials. This paragraph shall survive the
expiration of this Agreement.
12. Event Organizer shall arrange for vendor concessions inside the Stadium Area. The event organizer
will have an enclosed beer garden where alcoholic beverages will be served. water and soda sales.
Event Organizer will collect all proceeds from the concessions. The food vendors are allowed to
distribute free food and beverage samples to stadium patrons. CITY shall have no responsibility,
obligation or liability relating to vendor concessions. Event Organizer shall be solely responsible for
ensuring that all vendors provide services in accordance with all applicable laws, including, without
limitation, all food service, food handling, and alcoholic beverage license requirements. The Event
Organizer acknowledges and agrees that no alcoholic beverages may be sold or served at the Event,
unless Event Organizer has demonstrated its compliance with all applicable laws, including alcoholic
beverage license requirements.
13. Event Organizer shall be responsible for handling all media vendors and organizations and will be
solely responsible for handling all issues relating to the media vendors.
14. Event Organizer shall retain any and all rights to the Event related apparel and/or equipment sales.
15. Event Organizer shall provide free and/or subsidized athletic lessons to youth participants in Miami
Beach during the Event dates. In advance of the Event, Pro Volley shall provide the CITY with a
detailed summary or program plan, including a schedule for the foregoing athletic lessons, to permit
CITY and Event Organizer to promote the opportunity.
16. Event Organizer shall provide not less than 100 free Event tickets, to be made available to senior
citizens and children that qualify as CITY of Miami Beach residents. Children are defined as individuals
twelve years (12) and younger; senior citizens are defined as individuals sixty-five (65) years and
older.
17. Event Organizer shall keep the CITY apprised, on a monthly basis, of its progress with respect to the
activation of the Event. CITY, at its sole discretion, may monitor and conduct an evaluation of Event
Organizer's implementation of the Event. Event Organizer agrees to cooperate with CITY to promptly
address any deficiencies or concerns the CITY may have in connection with the Event.
18. Event Organizer hereby grants CITY a non-exclusive license and right to use the title of the Event or any
footage of the Event, in connection with any CITY produced publication, including the CITY produced
magazine or any CITY media outlets, such as MBTV. This section shall survive the termination or
expiration of this Agreement.
19. Event Organizer shall purchase and obtain all required Event Insurance policies for General Liability
coverage in the amount of at least $2,000,000.00 General Aggregate: $2,000,000.00
Products/Completed Operations, $1,000,000.00 Personal and Advertising Injury, $1,000,000.00 per
occurrence, covering CITY, and all participants, no later than 10 days prior to the Event, and provide a
CERTIFICATE OF INSURANCE to the CITY'S Risk Manager. Event Organizer shall also provide
liquor liability insurance in the amount of $1,000,000.00 and Host liquor liability insurance in the
amount $1,000,000.00. All insurance policies shall name CITY as additional insured and Certificate
Holder.
20. Event Organizer shall obtain all applicable federal, state and local approvals, permits and licenses
relating to the Event and any activities related thereto. Event Organizer shall maintain its good
standing in accordance with the laws of the State of Florida and the City of Miami Beach Code of
Ordinances ("City Code"), and shall comply with any federal, state, county or City Code requirement
applicable to Event Organizer or to the Event Organizer's operation its business or other activities in
the City of Miami Beach, including, without limitation, obtaining any Certificate of Use or Business Tax
Receipt(s) that may be required for any business activity, timely making payment of all taxes, fees or
charges that may be due to the CITY. Event Organizer shall promptly take corrective action to correct
any City Code violation or notice of violation issued by any governmental agency with jurisdiction over
Event Organizer. Further, Event Organizer agrees to comply with the terms and conditions of any
lease, contract, or other grant agreement that Event Organizer may have separately entered into with
the CITY, if any ("Other City Contracts"). Any failure by Event Organizer to comply with any provision
of the City Code applicable to Event Organizer, or any breach or default by the Event Organizer of any
covenant or other term or condition contained in any Other City Contracts (after the passage of any
applicable notice and cure provision set forth therein), shall, at the option of the CITY, be considered
an event of Default(as such term is defined more fully below), in which event the City shall be entitled
(but in no event required) to apply all rights and remedies available to the CITY under the terms of this
Agreement by reason of Event Organizer's breach or failure to comply with said obligations.
21. Event Organizer shall indemnify and hold harmless the CITY and its officers, employees, agents, and
contractors, from and against any and all actions(whether at law or in equity), claims, liabilities, losses,
expenses, or damages, including, without limitation, attorneys'fees and costs of defense, for personal,
economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its
officers, employees, agents, and contractors may incur as a result of claims, demands, suits, causes of
action or proceedings of any kind or nature arising out of, relating to, or resulting from the performance
of this Agreement by Event Organizer or its officers, employees, agents, servants, partners, principals
or contractors, or Event Organizer's use of the Stadium Site. Event Organizer shall pay all claims and
losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind
or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all
costs, judgments, and attorneys' fees which may issue thereon. Event Organizer expressly
understands and agrees that any insurance protection required by this Agreement, or otherwise
provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold harmless, and
defend the City or its officers, employees, agents, and contractors as herein provided.
22. Subject to Event Organizer's compliance with its obligations under this Agreement, CITY is responsible
for the following:
a) CITY shall waive special permit fees related to the Event, in a total amount not to exceed
$7,546.00, including Special Event fees, permit fees, vehicle fees, square footage fees and
Bandshell Park Miami Beach user fees.
b) CITY shall reimburse Event Organizer for infrastructure and resource support costs, including the
rental costs of a beach stadium, fencing, and staging, Building permits for the foregoing elements,
Police and Fire staffing, and sanitation/sand sifting requirements, in a total amount not to exceed
$15,000.00.
c) Within forty-five (45) days from completion of the Event, Event Organizer must submit a payment
request for the municipal costs and infrastructure support costs under subsection (b) above,
including invoices with corresponding proof of payments. CITY may request additional
documents to substantiate the payment request. CITY shall pay Event Organizer within forty-five
(45) days from CITY's receipt and acceptance of a complete payment request. The CITY may
withhold payment if it has not received documentation sufficient to substantiate Event Organizer's
entitlement to payment of allowable costs.
23. Events of Default, Termination of Agreement and Remedies.
a) The following shall constitute events of default:
1) Any material misrepresentation, written or oral, made by Event Organizer and/or its
representatives to CITY.
2) Failure by Event Organizer to timely perform and/or observe any of the terms and conditions
of this Agreement.
3) Insolvency or bankruptcy on the part of Event Organizer.
b) The occurrence of any event of default by Event Organizer may, at the sole option of CITY,
operate as an automatic forfeiture of any rights or benefits conferred under this Agreement, and
accordingly, CITY reserves the right to revoke the fee waivers or discontinue the funding provided
for herein.
c) In the event that Event Organizer is in default of any of its obligations under this Agreement, CITY
reserves all legal remedies available to it, including but not limited to termination of this
Agreement, upon ten (10) days written notice to Event Organizer. In the event of any such
termination, CITY shall have no further obligation or liability to Event Organizer.
24. Event Organizer shall not assign its rights or obligations under this Agreement without the CITY's consent.
Any purported assignment in violation of this section shall be void, and shall constitute an event of default
hereunder.
25. Event Organizer shall keep accurate and complete books and records of all receipts and expenditures
relating to this Agreement, in accordance with reasonable accounting standards, and shall retain such
books and records for at least four (4) years after completion of the Event. At the request of the CITY,
Event Organizer shall provide the CITY (and/or its designated representatives) reasonable access to its
files, records and personnel during regular business hours for the purpose of making financial audits,
evaluations or verifications, program evaluations, or other verifications concerning this Agreement, as the
CITY deems necessary. Furthermore, the CITY may, at its expense, audit or have audited, all the financial
records of theEvent Organizer related to this Agreement.
26. This Agreement shall constitute the entire agreement between the parties, and no warranties,
inducements, considerations, promises or other references shall be implied or impressed upon this
Agreement that are not expressly addressed herein.
27. This Agreement shall be governed as to performance and interpreted in accordance with the laws of the
State of Florida. Any claim or dispute arising out of the terms of this Agreement shall be litigated in Miami-
Dade County, Florida.
28. It is expressly understood and agreed that this Agreement is for the duration of this Event only and that
Event Organizer has no right or privilege other than that expressly provided herein.
29. Event Organizer agrees that nothing herein contained is intended or should be construed as in any way
creating or establishing the relationship of partners of joint venturers between CITY and Event Organizer.
In no event shall Event Organizer represent to any third party that it is acting as an agent, representative or
on behalf of CITY for any purpose or in any manner whatsoever.
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this Grant Agreement on the date written below.
WITNESSES: CITY OF MI MI BEAC , FLORIDA, a
municipal c, rporation •f the State of Florida
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