LTC 162-2018 ISSUANCE OF REQUEST FOR PROPOSALS (RFP) NO. 2018-15MIAM
BEACH
OFFICE OF THE CITY MANAGER
LTC# 162-2018 LETT R TO COMMISSION
TO: Mayor Dan Gelber and Members hf the CitCommission
FROM: Jimmy L. Morales, City Manag rArab
DATE: March 23, 2018
SUBJECT: ISSUANCE OF REQUEST '1 R PROPOSALS (RFP) NO. 2018 -157 -WG
WATERLESS CAR WASH CON ESSION
BACKGROUND
At its October 18, 2017 meeting, the Mayor and City Commission approved a referral (Item C4E)
to the Finance and City -Wide Projects Committee (the "Committee") for a discussion on offering
waterless car wash services at certain garages. Historically, the City has not offered car wash
services at its parking facilities primarily due to environmental issues related to chemical
detergents and water runoff issues. However, the car wash industry has evolved over time and
these issues have been addressed to a great extent. Car wash services are an amenity at many
other parking facilities in the region. These types of services are convenient, customer friendly,
and an added revenue stream for the City.
After a discussion on the matter, on November 8, 2017 the Committee recommended the
Administration pursue the offering of waterless car wash services at the Municipal Parking
garages, beginning with pilot phase before full deployment. These services would be deployed
as concession agreements with the selected provider.
On December 13, 2017, City Commission adopted Resolution No.2017-30099 accepting the
recommendations made by the Committee. The parameters for moving forward included:
A. Awarding any resulting Concession agreement in two phases. The first phase shall be a
pilot program at one or more selected garage(s) for a period of time not to exceed 6
months. The second phase may include, but is not a guarantee, a longer term with an
expanded number of garages from which to offer the services.
B. A requirement that water usage shall be minimal and any water used be collected and
discarded according to law.
C. All chemicals utilized shall be non -harmful to the environment and properly disposed to the
requirements of the Environmental Protection Agency and Florida Department of
Environmental Protection; and
Attached is the Request for Proposals (RFP) seeking to receive proposal for the desired
services. The pertinent areas of the RFP follow.
2
LTC - REQUEST FOR APPROVAL TO ISSUE A REQUEST FOR PROPOSALS (RFP) NO. 2018 -157 -WG FOR
WATERLESS CAR WASH CONCESSION
Scope of Services
The City wishes to consider providing "waterless car wash services" at one or more of its
municipal parking garages as an accessory use to transient and monthly parking customers. It is
the intent of the City to award any resulting Concession agreement in two phases. The first
phase shall be a pilot program at one or more selected garage(s) for a period of time not to
exceed 6 months. The second phase may include, but is not a guarantee, a longer term with an
expanded number of garages from which to offer the services.
The following City municipal parking garage has been identified as part of the waterless car wash
services pilot program (additional parking garages may be added at a later date).
• 17 Street Garage
On December 13, 2011 City Commission authorized the administration to release the final draft
of the RFP via LTC to City Commission and following Commission's acceptance further
authorizing the issuance of the RFP. Therefore, attached to this LTC is RFP No 2018 -157 -WG
for Waterless Car Wash Concession.
SUBMITTAL REQUIREMENTS. Please Reference Section 0300, Page 12, RFP 2018-
157 -WG, for Waterless Car Wash Concession.
CRITERIA FOR EVALUATION. Please Reference Section 0400, Page 14, RFP 2018-
157 -WG, for Waterless Car Wash Concession.
I would appreciate any comments and/or suggestions you may have by March 27, 2018.
Jr/ KGB / S /AD/KB/WG
REQUEST FOR PROPOSALS (RFP)
WATERLESS CAR WASH CONCESSION
2018 -157 -WG
RFP ISSUANCE 'DATE: ,MARCH 20;201 8
PROPOSALS DUE: APRIL 27, 2018 c@ 3:00 PM
ISSUED BY:
AAI.AM
William Garviso, Procurement Contracting Officer II
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139
305.673.7000 x 6650 1 WilliamGarviso@miamibeachfl.gov I www.miamibeachfl.gov
MIAMI BEACH
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED N/A
0200 INSTRUCTIONS TO PROPOSERS & GENERAL CONDITIONS 3
0300 PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT 12
0400 PROPOSAL EVALUATION 14
APPENDICES: PAGE
APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16
APPENDIX B "NO PROPOSAL" FORM 23
APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS 25
APPENDIX D SPECIAL CONDITIONS 31
APPENDIX E COST PROPOSAL FORM 33
APPENDIX F INSURANCE REQUIREMENTS 35
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SECTION 0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS
1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the
means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the
"proposal") to the City for the City's consideration as an option in achieving the required scope of services and
requirements as noted herein. All documents released in connection with this solicitation, including all appendixes
and addenda, whether included herein or released under separate cover, comprise the solicitation, and are
complementary to one another and together establish the complete terms, conditions and obligations of the
Proposers and, subsequently, the successful Proposer(s) (the "contractor[s]") if this RFP results in an award.
The City utilizes PublicPurchase (www,publicpurchase.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective
Proposer who has received this RFP by any means other than through PublicPurchase must register immediately
with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum
may result in disqualification of proposal submitted.
2. PURPOSE.
On November 8, 2017, the Finance and Citywide Projects Committee endorsed waterless car wash services at
municipal parking garages and recommended procuring said services. On December 13, 2017, the Mayor and City
Commission accepted the recommendation of the Finance and Citywide Projects Committee to procure waterless
car wash services at municipal parking garages and directed the Administration to issue a solicitation.
The City wishes to consider providing "waterless car wash services" at one or more of its municipal parking garages
as an accessory use to transient and monthly parking customers. The provision of waterless car wash service adds
convenience to the customer experience, promotes use of the facility, and provides an added revenue stream to the
City beyond parking revenues. "Waterless Car Wash Services" shall be defined as using minimal amounts of water
that does not enter the City's storm water system.
Through this RFP, the City seeks proposals from qualified firms able to provide the City with the requested services,
including an exceptional customer experience and a new revenue stream. In consideration of the City executing an
agreement and granting the rights provided in the agreement, the successful contractor shall guarantee and pay to
the City a monthly minimum fee to be paid on a monthly basis. Specific requirements and specifications are
addressed in Appendix C, Scope of Work, and Appendix D, Special Conditions.
There is no budget allocated by the Parking Department as this RFP is meant to generate revenue for the City.
It is the intent of the City to award any resulting Concession agreement in two phases. The first phase shall
be a pilot program at one or more selected garage(s) for a period of time not to exceed 6 months. The
second phase may include, but is not a guarantee, a longer term with an expanded number of garages from
which to offer the services.
3. ANTICIPATED RFP TIMETABLE. The tentative schedule for this solicitation is as follows:
RFP Issued
March 20, 2018
Pre -Proposal Meeting
March 30, 2018 @ 10:OOAM
Deadline for Receipt of Questions
April 18, 2018 @ 5:OOPM
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Responses Due
April 27, 2018 @ 3:OOPM
Evaluation Committee Review
TBD
Proposer Presentations
TBD
Tentative Commission Approval Authorizing
Negotiations
TBD
Contract Negotiations
Following Commission Approval
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Procurement Contact:
William Garviso, CPPB
Telephone: Email:
305 673-7000 #6650 WilliamGarviso • miamibeachfl..ov
Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranadoOa,miamibeachfl.gov;
or via facsimile: 786-394-4188.
The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be
received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All
responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
5. PRE -PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre -proposal meeting or
site visit(s) may be scheduled.
A Pre -PROPOSAL conference will be held as scheduled in Anticipated RFP Timetable section above at the following
address:
City of Miami Beach
Procurement Department
Conference Room
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre -Proposal Submission Meeting via telephone must follow
these steps:
(1) Dial the TELEPHONE NUMBER: 1- 888-270-9936 (Toll-free North America)
(2) Enter the MEETING NUMBER: 5804578
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
RFP expressing their intent to participate via telephone.
6. PRE -PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective
Proposers are not binding on the City and will be without legal effect, including any information received at pre -
submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda
clarifications considered necessary by the City in response to questions. Only questions answered by written
addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through
PublicPurchase. Any prospective proposer who has received this RFP by any means other than through
PublicPurchace must register immediately with PublicPurchase to assure it receives any addendum issued to this
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RFP. Failure to receive an addendum may result in disqualification of proposal. Written questions should be received
no later than the date outlined in the Anticipated RFP Timetable section.
7. CONE OF SILENCE. This RFP is subject to, and all proposers are expected to be or become familiar with, the
City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely
responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be
subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of
such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement
Contact named herein with a copy to the City Clerk at rafaelqranado a(�,miamibeachfl.gov
8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http://web,miamibeachfl.gov/procurement/scroll.aspx?id=79113
• PROTEST PROCEDURES..., .............. ...... ..
• LOBBYIST REGISTRATION AND DISCLOSURE OF FEES.....................
• CAMPAIGN CONTRIBUTIONS BY VENDORS
• CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES ..................
• REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR
CITY CODE SECTION 2-486
CITY CODE SECTION 2-371
CITY CODE SECTIONS 2-397 THROUGH 2-485.3
CITY CODE SECTIONS 2-481 THROUGH 2-406
CITY CODE SECTION 2-487
CITY CODE SECTION 2-488
CITY CODE SECTION 2-373
• LIVING WAGE REQUIREMENT..,.,..,. ............................... CITY CODE SECTIONS 2 407 THROUGH 2 410
• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY CITY CODE SECTION 2-374
VETERANS AND TO STATE -CERTIFIED SERVICE -DISABLED VETERAN BUSINESS
ENTERPRISES_ ........... ............. .......,..„.. ...... ...................„ ...........
• FALSE CLAIMS ORDINANCE .......................... CITY CODE SECTION 70-300
• ACCEPTANCE OF GIFTS, FAVORS & SERVICES_ ...... ......... CITY CODE SECTION 2-449
9. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as
a contractor, supplier, sub -contractor, or consultant under a contract with a public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO
for a period of 36 months from the date of being placed on the convicted vendor list.
10. COMPLIANCE WITH THE CITY'S LOBBYIST LAWS. This RFP is subject to, and all Proposers are expected to
be or become familiar with, all City lobbyist laws. Proposers shall be solely responsible for ensuring that all City
lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including,
without limitation, disqualification of their responses, in the event of such non-compliance.
11. DEBARMENT ORDINANCE: This RFP is subject to, and all proposers are expected to be or become familiar
with, the City's Debarment Ordinance as codified in Sections 2-397 through 2-406 of the City Code,
12, WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS. This RFP is subject to, and all Proposers are
expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487
through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of
the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as
prescribed therein, including disqualification of their responses, in the event of such non-compliance.
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13. CODE OF BUSINESS ETHICS. Pursuant to City Resolution No.2000-23879, the Proposer shall adopt a Code of
Business Ethics ("Code") and submit that Code to the Procurement Division with its response or within five (5) days
upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable
governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of
the City of Miami Beach and Miami Dade County.
14. AMERICAN WITH DISABILITIES ACT (ADA). Call 305-673-7490 to request material in accessible format; sign
language interpreters (five (5) days in advance when possible), or information on access for persons with disabilities.
For more information on ADA compliance, please call the Public Works Department, at 305-673- 7000, Extension
2984.
15. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone
the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days
written notice of any such postponement to all prospective Proposers through PublicPurchase.
16. PROTESTS. Proposers that are not selected may protest any recommendation for selection of award in
accordance with eh proceedings established pursuant to the City's bid protest procedures, as codified in Sections 2-
370 and 2-371 of the City Code (the City's Bid Protest Ordinance). Protest not timely made pursuant to the
requirements of the City's Bid Protest Ordinance shall be barred.
17. JOINT VENTURES. Joint Ventures are not allowed. Proposals shall be submitted only by the prime contractor
who will serve as the CMR. The City will only contract with the prime contractor who will serve as the CMR.
Proposals may, however, identify other sub -contractors or sub -consultants to the prime Proposer who may serve as
team members.
18. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section 2-374, the City shall give
a preference to a responsive and responsible Proposer which is a small business concern owned and controlled by a
veteran(s) or which is a service -disabled veteran business enterprise, and which is within five percent (5%) of the
lowest responsive, responsible proposer, by providing such proposer an opportunity of providing said goods or
contractual services for the lowest responsive proposal amount (or in this RFP, the highest proposal amount).
Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more proposers which are a
small business concern owned and controlled by a veteran(s) or a service -disabled veteran business enterprise
constitute the lowest proposal pursuant to an RFP or oral or written request for quotation, and such proposals are
responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the
service -disabled veteran business enterprise.
19. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of
Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s)
s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's
recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami
Beach City Code Section 2-369, including the following considerations:
(1) The ability, capacity and skill of the Proposer to perform the contract.
(2) Whether the Proposer can perform the contract within the time specified, without delay or
interference.
(3) The character, integrity, reputation, judgment, experience and efficiency of the Proposer.
(4) The quality of performance of previous contracts.
(5) The previous and existing compliance by the Proposer with laws and ordinances relating to the
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contract.
The City Commission shall consider the City Manager's recommendation and may approve such recommendation.
The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal
or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals.
20. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the
selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the
selected Proposer in the event the parties are unable to negotiate a contract. It is also understood and
acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until
and unless an Agreement has been agreed to; approved by the City; and executed by the parties.
21. POSTPONEMENT/CANCELLATION/ACCEPTANCE/REJECTION. The City may, at its sole and absolute
discretion, reject any and all, or parts of any and all, responses; re -advertise this RFP; postpone or cancel, at any
time, this RFP process; or waive any irregularities in this RFP, or in any responses received as a result of this RFP.
Reasonable efforts will be made to either award the proposer the contract or reject all proposals within one -hundred
twenty (120) calendar days after proposal opening date, A proposer may withdraw its proposal after expiration of one
hundred twenty (120) calendar days from the date of proposal opening by delivering written notice of withdrawal to
the Procurement Department prior to award of the contract by the City Commission.
22. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for
making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions
and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements,
and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any
obligation to comply with every detail and with all provisions and requirements of the contract, and will not be
accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the
Proposer.
23. COSTS INCURRED BY PROPOSERS. All expenses involved with the preparation and submission of Proposals,
or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and
expense) of the Proposer, and shall not be reimbursed by the City.
24. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that
the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the
Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or
agents of the City.
24. OCCUPATIONAL HEALTH AND SAFETY. In compliance with Chapter 442, Florida Statutes, any toxic
substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must
be accompanied by a Material Safety Data Sheet (MSDS) which may be obtained from the manufacturer,
25. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a proposer's history of citations
and/or violations of environmental regulations in investigating a proposer's responsibility, and further reserves the
right to declare a proposer not responsible if the history of violations warrant such determination in the opinion of the
City. Proposer shall submit with its proposal, a complete history of all citations and/or violations, notices and
dispositions thereof. The non -submission of any such documentation shall be deemed to be an affirmation by the
Proposer that there are no citations or violations. Proposer shall notify the City immediately of notice of any citation
or violation which proposer may receive after the proposal opening date and during the time of performance of any
contract awarded to it.
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26. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes.
27. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules,
proposed pricing, and all instructions pertaining to the goods and services relative to this RFP. Failure to do so will
be at the Proposer's risk and may result in the Proposal being non-responsive.
28. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and
found to comply with contract, specifications, free of damage or defect, and are properly invoiced, Invoices must be
consistent with Purchase Order format,
29. COPYRIGHT, PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach,
Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and
expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured
or used in the performance of the contract, including its use by the City of Miami Beach, Florida, If the Proposer
uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed,
without exception, that the proposal prices shall include all royalties or cost arising from the use of such design,
device, or materials in any way involved in the work,
30. DEFAULT: Failure or refusal of the selected Proposer to execute a contract following approval of such contract
by the City Commission, or untimely withdrawal of a response before such award is made and approved, may result
in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list.
31. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of
knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from
responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained,
experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to
furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently
required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all
licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force
and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a
material breach of this contract,
Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or
services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation
and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all
applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the
Proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws,
32. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
33. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance
with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit
discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual
orientation, marital and familial status, and age or disability.
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34. DEMONSTRATION OF COMPETENCY. The city may consider any evidence available regarding the financial,
technical, and other qualifications and abilities of a Proposer, including past performance (experience) in making an
award that is in the best interest of the City, including:
A. Pre -award inspection of the Proposer's facility may be made prior to the award of contract.
B. Proposals will only be considered from firms which are regularly engaged in the business of providing the
goods and/or services as described in this solicitation,
C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the
services if awarded a contract under the terms and conditions of this solicitation.
D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the City
of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of
the City,
F. The City may require Proposer s to show proof that they have been designated as authorized representatives
of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require
material information from the source of supply regarding the quality, packaging, and characteristics of the
products to be supply to the City.
35. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
36. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and
inspection fees required to complete the work and shall comply with all applicable laws,
37. OPTIONAL CONTRACT USAGE. When the successful Proposer (s) is in agreement, other units of government
or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
38. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as -needed basis
through the City's spot market purchase provisions,
39. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as
follows:
A. Any contract or agreement resulting from the award of this solicitation; then
B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then
C. The solicitation; then
D. The Proposer's proposal in response to the solicitation.
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40. INDEMNIFICATION. The Proposer shall indemnify and hold harmless the City and its officers, employees, agents
and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense,
which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits,
causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of
the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors, The
contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or
actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay
all costs, judgments, and attorney's fees which may be incurred thereon, The Proposer expressly understands and
agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no
way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees,
agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or
termination of this Agreement.
41. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
42. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier.
Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to,
agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public
agency in order to perform the services; (b) provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in
this chapter or as otherwise provided, by law; (c) Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all
requirements for retaining public records and transfer, at no cost, to the public agency all public records in
possession of the contractor upon termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the information technology systems of the
public agency.
43. OBSERVANCE OF LAWS. Proposers are expected to be familiar with, and comply with, all Federal, State,
County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals
having jurisdiction or authority which, in any manner, may affect the scope of, services and/or project contemplated
by this RFP (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the
EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the
Proposer will in no way relieve it from responsibility for compliance.
44. CONFLICT OF INTEREST. All Proposers must disclose, in their Proposal, the name(s) of any officer, director,
agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami
Beach, Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly,
an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates.
RFP 2018 -157 -WG 10
MIAMI BEACH
45. MODIFICATION/WITHDRAWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all
or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received
after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award
unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening
of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said
expiration date, and letters of withdrawal received after contract award will not be considered.
46. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the
terms in this RFP, and outline what, if any, alternative is being offered. All exceptions and alternatives shall
be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion,
may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives
are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the
RFP to which Proposer took exception to (as said term and/or condition was originally set forth on the RFP).
47. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of
monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this
Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or
service that might reasonably tend improperly to influence him in the discharge of his official duties.
48. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental information from Proposers
at any time during the RFP solicitation process, unless otherwise noted herein.
49. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or
facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and
Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than
$50,000), may require additional items to be added to the Contract which are required to complete the work. When
additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being
requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these
quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract
vendor(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a
Purchase Order (or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary
to add additional items through a formal amendment to the Contract, to be approved by the City Manager.
The City may determine to obtain price quotes for the additional items from other vendors in the event that
fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the
City's discretion.
Balance of Page Intentionally Left Blank
RFP 2018 -157 -WG 11
MIAMI BEACH
SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED RESPONSES. One original Proposal (preferably in 3 -ring binder) must be submitted in an opaque,
sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10)
bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information
should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation
number, solicitation title, Proposer name, Proposer return address. Proposals received electronically, either through
email or facsimile, are not acceptable and will be rejected.
2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered late and not be
accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays,
natural or otherwise.
3. PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation
Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in
accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated
below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a
table of contents with page references.
Cover Letter & Minimum Qualifications Requirements
1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the
purposes of this solicitation.
1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully
completed and executed.
Experience & Qualifications
2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience
and proven track record of providing the scope of services similar as identified in this solicitation, including experience in
providing similar scope of services to public sector agencies. For each project that the Proposer submits as evidence of
similar experience, the following is required: project description, agency name, agency contact, contact telephone &
email, and year(s) and term of engagement.
2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel and subcontractors to be used
for this project if awarded, the role that each team member will play in providing the services detailed herein and each
team members' qualifications.
Approach and Methodology
3.1 Submit detailed information addressing how Proposer will achieve the statement of work and technical requirements
outlined in Appendix C, Scope of Work, including (but not limited to):
• Level of service.
• Costs, including incentivizing employee participation
• Car Wash Stations, including equipment and equipment storage.
• Water Consumption.
• Electrical Consumption.
• Chemicals.
RFP2018-157—WG
12
MIAMI BEACH
• Regulatory Permits.
• Regulatory Compliance.
• Customer Drop-off and Checkout Process.
• Customer Service.
• Safety and Security Precautions.
• Customer Communications.
3.2 Provide details on how any potential run-off of chemicals or water will be contained.
Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the
Evaluation Committee to complete a fully review and score the proposed scope of services.
Revenue Proposal
Submit a completed Revenue Proposal Form (Appendix E).
4. FINANCIAL CAPACITY. Within three (3) business days of request by the City, each Proposer shall arrange for
Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein.
No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of
the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report
from D&B at:
https://supplierportal.dnb.com/webapp/wcslstoreslservletlSupplierPortal?storeld-11696
Proposers are responsible for the accuracy of the information contained in its SQR. It is highly
recommended that each Proposer review the information contained in its SQR for accuracy prior to
submittal to the City and as early as possible in the solicitation process. For assistance with any portion of
the SQR submittal process, contact Dun & Bradstreet at 800-424-2495.
5. ADDITIONAL INFORMATION OR CLARIFICATION. After proposal submittal, the City reserves the right to
require additional information from Proposers (or Proposer team members or sub -consultants) to determine:
qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial
capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each
of their last two complete fiscal years).
RFP 2018 -157 -WG
13
SECTION 0400 PROPOSAL EVALUATION
1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate
each Proposal in accordance with the requirements set forth in the solicitation. If further information is
desired, Proposers may be requested to make additional written submissions of a clarifying nature or oral
presentations to the Evaluation Committee. The evaluation of proposals will proceed in a two-step process
as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the
proposals only. The Evaluation Committee does not make an award recommendation to the City Manager.
The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results
to make a recommendation to the City Commission. In the event that only one responsive proposal is
received, the City Manager, after determination that the sole responsive proposal materially meets the
requirements of the RFP, may, without an evaluation committee, recommend to the City Commission that
the Administration enter into negotiations. The City, in its discretion, may utilize technical or other advisers to
assist the evaluation committee in the evaluation of proposals.
2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the
Evaluation Committee. The second step will consist of quantitative criteria established below to be added to
the Evaluation Committee results by the Procurement Department, An Evaluation Committee, appointed by
the City Manager, shall meet to evaluate each Proposal in accordance with the qualifications criteria
established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may review and
score all proposals received, with or without conducting interview sessions.
Step 1- Qualitative Criteria
Maximum Points
Proposer Experience and Qualifications
Approach and Methodology
30
35
TOTAL AVAILABLE STEP 1 POINTS
65
3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposers may
receive additional quantitative criteria points to be added by the Procurement Department to those points
earned in Step 1, as follows.
Step 2 Quantitative Criteria
Maximum Points
Cost / Revenue Proposal
35
Veterans Preference
5
TOTAL AVAILABLE STEP 2 POINTS 40
RFP 2018 -157 -WG 14
4. Revenue Proposal Evaluation. The cost proposal points shall be developed in accordance with the
following formula:
Sample Objective Formula for Revenue Points
Vendor
Vendor
Revenue
Proposal
Example Maximum
Allowable Points
(Points noted are for illustrative
purposes only. Actual points are
noted above.)
Formula for Calculating Points
(cost of proposal being evaluated 1
highest revenue proposal X
maximum allowable points =
awarded points)
Round to
Total Points
Awarded
Vendor A
$200
20
$2001$200 X 20 = 20
20
Vendor B
$150
20
$1501$200 X 20 =15
15
Vendor C
$100
20
$1001$200 X 20 =10
10
5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2
Points will be added to each evaluation committee member's scores by the Procurement Department. Step
1 and 2 scores will be converted to rankings in accordance with the example below:
Committee
Member 1
Committee
Member -2
Comrn ittee
Member 2
Step 1 Points
Ste• 2 Points
Total
'Rank
Step 1 Points
Ste. 2 Points
Total
Step 1 Points
Ste. 2 Points
Total
Rank..___ ._
Low Aggregate Score
Final Ranking*
Proposer A
82
22
104
79
22
101
80
22
102
Proposer B
76
15
91
85
15
100
74
15
89
Proposer C'
80
12
92
72
12
84
66
12
78
* Final Ranking is presented to the City Manager for further due diligence and
recommendation to the City Commission. Final Ranking does not constitute an
award recommendation until such time as the City Manager has made his
recommendation to the City Commission, which may be different than final ranking
results.
RFP 2018 -157 -WG 15
APPENDIX A
Proposal Certification,
Questionnaire &
Requirements Affidavit
RFP 2018 -157 -WG
WATERLESS CAR WASH CONCESSION
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
RFP 2018 -157 -WG
16
Solicitation No:
RFP 2018 -157 -WG
Solicitation Title:
WATERLESS CAR WASH CONCESSION
Procurement Contact:
William Garviso, CPPB
Tel:
(305) 673-7000 #6650
Email:
WilliamGarviso@miamibeachfl.gov
PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated, This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME:
NO. OF YEARS IN BUSINESS:
NO. OF YEARS IN BUSINESS LOCALLY:
NO. OF EMPLOYEES:
OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:
FIRM PRIMARY ADDRESS (HEADQUARTERS):
CITY:
STATE:
ZIP CODE:
TELEPHONE NO.:
TOLL FREE NO,:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
STATE:
ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO,:
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL:
FEDERAL TAX IDENTIFICATION NO.:
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal
information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
RFP 2018-157—WG
17
1, Veteran Owned Business. Is Proposer claiming a veteran owned business status?
YES NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm
is certified as a veteran -owned business or a service -disabled veteran owned business by the State of Florida or United States
federal government, as required pursuant to ordinance 2011-3748.
2. Conflict Of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of
its affiliates
3. References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services Provided.
4. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation, or had
a contract cancelled due to non-performance by an public sector agency?
YES NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions,
as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub -consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its
proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply
with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics
provision of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business
Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of
Ethics, available at http://www. miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/
RFP 2018-157—WG 18
7. Living Wage. Pursuant to Section 2
quired living -wage rates listed below-
1 Effective January 1, 2018, covered employees must be pal
health care b
benefits.
2. Effective January 1, 2019, covered employees must be pal
- - ''' - -
ea
c amended from tine to time, overed
o less than $11.70 per hour -with
benefits.
benefits.
A AA0. .e.
r hour, or a living wage rate of no less than$15.00 per ha
using the Consumer Price Index for all Urban Consumers (CPI U) Miami/Ft. Lauderdale, i
d three percent (3%). The G'+„ m y -also, by
e-indexe
eal r -e
came (in a particular -year),
Propos
and
available at
nsive, and may further su
..
t.
8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over $100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
YES NO
B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners* or to
domestic partners of employees?
YES NO
C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already
specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement
leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance.
BENEFIT
Firm Provides for
Employees with
Spouses
Firm Provides for
Employees with
Domestic Partners
Firm does not
Provide Benefit
Health
Sick Leave
Family Medical Leave
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-
procedures/
RFP 2018 -157 -WG
19
9. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit
a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal,
proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit
proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity
in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of
being placed on the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list.
10. Non -Discrimination. Pursuant to City Ordinance No.2016-3990, the City shall not enter into a contract with a business unless the
business represents that it does not and will not engage in a boycott, as defined in Section 2-375(a) of the City Code, including the
blacklisting, divesting from, or otherwise refusing to deal with a person or entity when such action is based on race, color, national
origin, religion, sex, intersexuality, gender identity, sexual orientation, marital or familial status, age or disability.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to
Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and
Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no
travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be
sourced from these states.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Resolution 2016-29375.
12. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code, the City shall not enter into any contract resulting from a
competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies,
practices, and standards that are consistent with the City's Fair Chance Ordinance, set forth in Article V of Chapter 62 of the City
Code ("Fair Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring
about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of
employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits
placing a statement on an employment application that a person with a criminal record may not apply for the position.
SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer
certifies that it has adopted policies, practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to
provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach
of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate
termination for cause of the agreement, in addition to any damages that may be available at law and in equity.
13. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every
Proposer having received solicitation through the City's e -procurement system, PublicPurchase.com. However, Proposers are
solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure
to obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Initial to Confirm
Receipt
Initial to Confirm
Receipt
Initial to Confirm
Receipt
Addendum 1
Addendum 6
Addendum 11
Addendum 2
Addendum 7
Addendum 12
Addendum 3
Addendum 8
Addendum 13
Addendum 4
Addendum 9
Addendum 14
Addendum 5
Addendum 10
Addendum 15
If additional confirmation of addendum is required, submit under separate cover.
RFP 2018-157—WG
20
DISCLOSURE AND DISCLAIMER SECTION
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience.
Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to
make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after
issuance of an award, shall be without any liability or obligation on the part of the City.
In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and
may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation,
Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including
financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers,
directors, shareholders, partners and employees, as requested by the City in its discretion,
The information contained herein is provided solely for the convenience of prospective Proposers, It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should
rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty
or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City
or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation, or approval.
The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be
made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance
only, and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason, without any resultant liability to the City.
The City is governed by the Government -in -the -Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as
required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by
Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become
public records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge,
information, and belief.
Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any
action or inaction by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and liquidated damages. The
previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
RFP 2018-157—WG
21
PROPOSER CERTIFICATION
I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and
the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions
contained in the solicitation, and any released Addenda and understand that the following are requirements of this
solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,
or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal;
proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida
Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the
Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate.
Name of Proposer 's Authorized Representative:
Title of Proposer 's Authorized Representative:
Signature of Proposer 's Authorized Representative;
Date:
State of FLORIDA
On this day of , 20, personally
appeared before me who
County of ) stated that (s)he is the
of , a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the State of Florida
My Commission Expires:
RFP 2018-157—WG 22
APPENDIX B
"No Bid" Form
RFP 2018 -157 -WG
WATERLESS CAR WASH CONCESSION
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ts
thwsolicitatranbbi
th ttc d`'tr
tine :ity . with i rf
Failure-';'1:Eatturwtcysui.lr r
f titre licitu
those vendors who have received notification
have decided not to respono, to orri let and sulmit:
errs r)t of No id. " "Sr rrr r t l i , r vide ,
rti rr on ow tea le
r r th sli it tinprocess.
'foment of No Bid" ma result in not being notified
ions wthe City.
RFP 2018 -157 -WG
23
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR INDICATED BELOW:
Workload does not allow us to proposal
Insufficient time to respond
_ Specifications unclear or too restrictive
_ Unable to meet specifications
Unable to meet service requirements
Unable to meet insurance requirements
�Do not offer this product/service
OTHER. (Please specify)
We do _ do not _ want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
PROCUREMENT DEPARTMENT
ATTN: William Garviso, CPPB
PROPOSAL #2018 -157 -WG
1755 MERIDIAN AVENUE, 3rd FLOOR
MIAMI BEACH, FL 33139
RFP 2018 -157 -WG
24
APPENDIX C
Minimum Requirements
& Specifications
RFP 2018 -157 -WG
WATERLESS CAR WASH CONCESSION
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
RFP° 2018 -157 -WG
25
C1. Scope of Work. It is the intent of the City to award any resulting Concession agreement in two
phases. The first phase shall be a pilot program at one or more selected garage(s) for a period of
time not to exceed 6 months. The second phase may include, but is not a guarantee, a longer term
with an expanded number of garages from which to offer the services.
The City wishes to consider providing "waterless car wash services" at one or more of its municipal
parking garages as an accessory use to transient and monthly parking customers. The following
City municipal parking garage has been identified as part of the waterless car wash services pilot
program (additional parking garages may be added at a later date). Each proposal is to address
each of the following elements in full detail.
• 17 Street Garage
Total entries in FY16 —1,110,993
Total entries in FY17 — 998,049 (this number was affected by hurricane and by the
transition to the City's new garage gated system)
The City may allow up to ten (10) parking spaces for the concessionaire to perform their services.
All of the successful proposer's employees, including supervisory and management personnel, will
be responsible for their personal vehicle's parking fees. Daily or monthly parking fees are
applicable.
1. Level of service. Describe the levels of services (e.g., basic exterior only, exterior and
interior, etc.) that are proposed to be provided to customers,
2. Costs. Provide a full menu of the levels of service to be provided and the cost of each.
Describe any discounts available to City employees.
3. Car Wash Stations. Describe the layout (including number) and format of each car wash
station. Provide details on any equipment to be used. Stationary equipment is not allowed.
All equipment shall be mobile and able to be removed. Provide details on how and where
equipment is stored during non-operating hours.
a. Run-off. Provide details on how any potential run-off of chemicals or water will be
contained.
4. Water Consumption. Describe if water will be used and, if so, how much per vehicle, It is
the intent of the City that water usage shall be minimal, if at all. The purpose of using as
little water as possible is to avoid any environmental issues relating to run off. If water
usage is involved, describe how the water used will be disposed.
5. Electrical Consumption. Describe to what extent power is required at the proposed
locations and the proposer's plan to provide such power.
6. Chemicals. All chemicals shall be non -harmful to the environment. Provide details,
including Material Safety Data Sheets (MSDS), on all chemicals to be used. Provide
details on any regulatory or certifying agency that have approved the proposed chemicals.
Failure to provide details on any regulatory or certifying agency that have approved the
RFP 2018 -157 -WG
26
proposed chemicals shall be interpreted to mean such approval has not been received.
Two copies of the certificate or other appropriate affidavit for each product offered must
accompany the bid as documentation of certification or compliance as a green product.
The certification or compliance standards required for these products in no way exempts
compliance with other applicable occupational health and environmental standards,
• Certified by Green Seal
• Certified by UL EcoLogo Certification Program
• Safer Choice Standard by the Environmental Protection Agency (EPA)
• Other certification entities approved by the City
Information regarding applicable requirements of OSHA's "General Industry Standards"
that the bidder should comply. These requirements shall include all primary and refresher
training mandated under the OSHA guidelines.
6.1 Safety Data Sheet. The bidder shall provide to the Contract Zone Manager a Safety
Data Sheet (SDS) and description literature for each chemical/compound/mixture used in
the performance of the Contract before the commencement of any work hereunder. All
SDS's shall be of the latest version and comply with Federal Regulations, In 2012, OSHA
modified the HAZCOM program to conform to the United Nations Globally Harmonized
System (GHS) of classification and labeling of chemicals. By December 1, 2013, the
standard requires all employers with covered employees to provide compliance training on
new label elements and safety data sheet format. Hazardous products shall not be used,
except with prior approval of the Contract Manager, and must be disposed of properly by
the Contractor(s) in accordance with the U.S. Environmental Protection Agency (U.S. EPA)
Federal Regulations. The Contractor(s) shall maintain and have readily accessible on-site
a complete SDS book of all chemicals, compounds/mixtures used in the execution of the
Contract.
6.2 Environmental and Hazardous Materials Requirements. The following define the
minimum requirements the bidder is to follow for Environmental Health, Safety, Hazardous
Substances, Recycling, Hazardous Materials, Hazardous Waste Characterization and
Disposal, Waste Minimization, Personnel Training, Required Notifications, and Permits and
Records Retention:
6.3 Hazardous Substances / Hazardous Materials. The bidder shall submit to the
Contract Manager, SDS's for approval of products to be used prior to any use in the
facility. The bidder is not to use any product not approved by the Contract Manager
anywhere in the facility. The bidder shall not use any product that has a pH level of less
than 3 or a pH level greater than 11. The Contractor(s) is not permitted to use any product
that the SDS rates as "Flammable or Toxic" without approval from the Contract Zone
Manager.
6.4 Proper Disposal of Spent or Used Products. The EPA and Florida Department of
Environmental Protection (Florida DEP) require the proper disposal of certain
chemicals/compounds/mixtures after they have been spent or used. The bidder is required
RFP 2018 -157 -WG
27
to establish discrete waste streams for any chemicals that require proper disposal
according to Federal regulations. The bidder must also arrange to have a licensed, "Part B
Permit" Hazardous Waste & Universal Waste to properly characterize, manifest, dispose
and transport waste or recyclable materials. The waste hauler must be licensed by the
U.S. Department of Transportation as a Hazardous Waste/Universal Waste Hauler under
the Series 49 CFR (Code of Federal Regulations). The bidder must provide contact
information of the Hazardous Waste/ Universal Waste Hauler utilized.
7. Regulatory Permits. Describe all permits that are necessary and from which agency,
including all local, state or federal agencies that have jurisdiction.
8. Regulatory Compliance. Describe the process used to assure compliance with all
applicable local, state or federal regulations.
9. Customer Drop-off and Checkout Process. Describe the process to be used for
customers to drop off vehicles for services, how customer will be notified when vehicle is
complete and the checkout/payment process.
10. Customer Service. Describe the methods that the proposer uses to ensure customer
satisfaction. Describe any survey methods used. Describe the follow up or reconciliation
process for dis-satisfied customers.
11. Safety and Security Precautions. Describe the methods used to assure that vehicles are
kept safe while under the possession of the operator. Describe the employee safety
program.
12. Customer Communications. Describe the proposer's plan for communicating with its
customer, including any mobile applications that have been developed for this purpose.
13. Percentage of Gross (PG)
In consideration of the City executing an agreement and granting the rights provided in the
agreement, the successful contractor shall guarantee and pay to the City a Percentage of
Gross Revenue, to be paid on a monthly basis. If the annual PG amount is greater than
the annual total MG, the successful proposer shall pay to the City the difference between
the annual MG amount and the annual PG amount within 30 days of the anniversary date
of the Agreement. If the annual PG amount owed to the City is less than the sum of all
minimum monthly guarantee payments, no further payments will be required of the
Contractor. Likewise, the City shall not reimburse the Contractor any portion of the
minimum monthly guarantee. In the event that the City chooses to extend the term of the
agreement past the original 6 month pilot program or any renewal term(s), the PG may be
increased in a manner to be negotiated between the City and successful contractor.
14. Minimum Guarantee (MG)
The City reserves the right to negotiate a Minimum Guarantee (MG) due to the City during
contract negotiations. The successful contractor shall guarantee and pay to the City a
monthly minimum fee to be paid on a monthly basis. In the event that the City chooses to
extend the term of the agreement past the original 6 month pilot program or any renewal
RFP 2018 -157 -WG 28
term(s), the MG may be increased in a manner to be negotiated between the City and
successful contractor.
15. Performance Bond
After the initial 6 month pilot program and within seven (7) calendar days of notification by
the City, Contractor shall furnish a Performance Bond from an A -Rated Financial Class V
Surety Company in an amount determined by the City. If the contractor fails to deliver the
bond within the specified time the City shall declare the contractor in default of the
contractual terms and conditions, and the City shall not accept any offer from that vendor
for a twelve (12) month period following such default. The following specifications shall
apply to any bond provided:
A. All bonds shall be written through surety insurers authorized to do business in the
State of Florida as surety, with the following qualifications as to management and
financial strength according to the latest edition of Best's Insurance Guide,
published by A.M. Best Company, Oldwick, New Jersey:
Bond Amount
500,001 to 1,500,000
1,500,001 to 2,500,000
2,500,001 to 5,000,000
5,000,001 to 10,000,000
Over 10,000,000
Best Rating
B V
A VI
A VII
A VIII
A IX
B. On contract amounts of $500,000 or less, the bond provisions of Section
287.0935, Florida Statutes (1985) shall be in effect and surety companies not
otherwise qualifying with this paragraph may optionally qualify by:
1, Providing evidence that the surety has twice the minimum surplus
and capital required by the Florida Insurance Code at the time the
solicitation is issued;
2. Certifying that the surety is otherwise in compliance with the Florida
Insurance Code; and
3. Providing a copy of the currently valid Certificate of Authority issued
by the United States Department of the Treasury under SS. 31 USC
9304-9308,
Surety insurers shall be listed in the latest Circular 570 of the U.S. Department of
the Treasury entitled "Surety Companies Acceptable on Federal Bonds", published
annually, The bond amount shall not exceed the underwriting limitations as shown
in this circular,
C. For contracts in excess of 500,000 the provisions of Section B will be adhered to
plus the company must have been listed for at least three consecutive years, or
holding a valid Certificate of Authority of at least 1.5 million dollars and on the
Treasury List.
D. Surety Bonds guaranteed through U.S. Government Small Business Administration
RFP 2018 -157 -WG 29
or Contractors Training and Development Inc. will also be acceptable.
E. In lieu of a bond, an irrevocable letter of credit or a cash bond in the form of a
certified cashier's check made out to the City of Miami Beach, Florida, will be
acceptable. All interest will accrue to the City during the life of this contract and/or
as long as the funds are being held by the City.
F. Bond(s) shall be recorded in the public records of Miami -Dade County and provide
City with evidence of such recording.
16. Background Checks. The Contractor(s) shall conduct a full criminal background check at
its own expense on each of its employees engaged in providing services under this RFP or
any resulting Agreement prior to the commencement of said services. No Contractor(s)
employee shall be eligible to perform services, pursuant to this RFP or resulting
Agreement, if he or she: (1) has been convicted of or was placed in a pre-trial diversion
program for any crime involving dishonesty or breach of trust; embezzlement; drug
trafficking; forgery; burglary; robbery; theft; perjury; possession of stolen property; identity
theft; fraud; money laundering; shoplifting; larceny; falsification of documents and/or (2)
has been convicted of any sex, weapons, or violent crime including but not limited to
homicide; attempted homicide; rape; child molestation; extortion; terrorism or terrorist
threats; kidnapping; assault; battery; and illegal weapon possession, sale or use. The
Contractor(s) shall defend, indemnify and hold the City, its officers, employees, and agents
harmless from and against any and all liability, loss, expense (including reasonable
attorneys' fees) or claims for injury or damages arising out of its failure to comply with this
requirement.
17. Uniforms. Uniforms: The Contractor(s) shall supply all employees with identification and
uniforms (i.e. shirt, smock, etc.) that must be worn at all times while on the premises, and
shall at all times present a neat and professional appearance, with clean uniforms.
18. Identification. The Contractor(s) shall submit a list of employees with the required
background checks as stated above and a photocopy of a valid picture I.D. to the Contract
Manager prior to commencement of services hereunder. I.D. badges shall show company
name, employee name and a photo of the employee. I.D. badges must be worn at all times
while performing services under this Contract.
RFP 2018 -157 -WG 30
APPENDIX D
Special Conditions
RFP 2018 -157 -WG
WATERLESS CAR WASH CONCESSION
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
RFP 2018 -157 -WG
31
1. TERM OF CONTRACT. The contract shall commence upon effective date of fully executed
agreement and shall be effective for six (6) months (PHASE I), and if determined successful,
deployment at multiple municipal garages, at the sole and absolute discretion of the City, for a
three (3) year term (PHASE II).
2. OPTION TO RENEW. The City, through its City Manager, will have the option to extend for two (2)
additional one year periods at the City's sole discretion. Continuation of the contract beyond the
initial period, and any option subsequently exercised, is a City prerogative, and not a right of the
successful contractor.
3. PROTECTION OF PROPERTY. The Successful Contractor will at all times guard against damage
to or loss of property belonging to the City of Miami Beach. It is the responsibility of the Successful
Contractor to replace or repair any property lost or damaged by any of its employees. The City of
Miami Beach may withhold payment or make such deductions as it might deem necessary to
ensure reimbursement for loss or damage to property through negligence of the Successful
Contractor, its employees or agents.
4. LICENSES, PERMITS AND FEES. The contractor shall obtain and pay for all licenses, permits
and inspection fees required for this project; and shall comply with all laws, ordinances, regulations
and building code requirements applicable to the work contemplated herein related to the
installation and proper functioning of advertising equipment/signs etc. Damages, penalties and or
fines imposed on the City or the contractor for failure to obtain required licenses, permits or fines
shall be borne by the contractor.
RFP 2018 -157 -WG
32
APPENDIX E
Cost Proposal Form
RFP 2018 -157 -WG
WATERLESS CAR WASH CONCESSION
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
RFP 2018 -157 -WG
33
APPENDIX E
REVENUE PROPOSAL FORM
Failure to submit, Revenue Proposal Form, in its entirety and fully executed by the deadline established for the
receipt of proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that this revenue proposal form below incorporates all the requirements of this RFP, inclusive of
its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on
account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any
other matter or circumstance, will be used to reduce or lower the City's revenue share resulting from any
agreement awarded pursuant to this RFP.
The Revenue Proposal Form shall be completed mechanically or, if manually, in ink. Revenue Proposal Form
completed in pencil shall be deemed non-responsive. All corrections on the Revenue Proposal Form shall
be initialed.
PERCENTAGE OF GROSS TO THE CITY (PG) See Paragraph 13 (p. 28)
(A)
Percentage Of Revenue
to City of Miami Beach
(B)
Gross (6 month)
Revenue
(for point calculation
purposes only, this is
not a guarantee or
estimate as to the
expected revenue)
(C)
Total
(for point
calculation
purposes only)
(AxB=C)
1
Percentage Of Gross (PG)
Waterless Car wash Services
$25,000
iThe Percentage of Gross shall be utilized to allocate Cost Points in the Evaluation of Proposals.
Bidder's Affirmation
Company:
Authorized Representative:
Address:
Telephone:
Email:
Authorized Representative's Signature:
RFP 2018 -157 -WG 34
APPENDIX F
Insurance Requirements
RFP 2018 -157 -WG
WATERLESS CAR WASH CONCESSION
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
RFP 2018 -157 -WG
35
MIAMI BEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2, Comprehensive General Liability (occurrence form), limits of liability $ 1,000000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements" of specifications).
XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included.
4. Excess Liability - $ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate,
6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ ,00
Fire Legal Liability $ .00
Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
_ Other $ ,00
XXX 7, Thirty (30) days written cancellation notice required.
XXX 8. Best's guide rating B -1 -:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
RFP 2018 -157 -WG 36