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2002-25087 Reso RESOLUTION NO. 2002-25087 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 52-01/02, FOR DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE FLAMINGO PARK AND PROPERTY MANAGEMENT YARD IMPROVEMENTS PROJECT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM OF EDAW, INC., AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM; AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM OF THE RUSSELL PARTNERSHIP, INC., AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE SECOND-RANKED FIRM; FURTHER AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE THIRD-RANKED FIRM OF POST BUCKLEY SCHUH AND JERNIGAN. WHEREAS, On June 19, 2002, the Administration authorized the issuance of a Request for Qualifications from AlE firms for the purpose to facilitate the City in securing a design team that includes, architecture, landscape architecture, and engineering components to complete the planning and construction design process for the Flamingo Park/Property Management Yard project; and WHEREAS, approximately $2.5 million is allocated for the park project and $1.9 million for the Property Management facility; and WHEREAS, RFQ No. 52-01/02 was issued by the City on August 22, 2002 with an opening date of September 26, 2002; and WHEREAS, six (6) proposals were received in response to the RFQ. Heery International's proposal was not considered for evaluation, as they submitted their proposal after the required deadline. The following are the firms that submitted proposal for this RFQ.firm submitted proposals in response to the RFQ: . EDAW, Inc. . Indigo Service Corporation . Post Buckley Schuh and Jernigan (PBS&J) . The Russell Partnership, Inc. . STA Architectural Group; and WHEREAS, EDAW's proposal did not include the requested Questionnaire form. The City Attorney's office reviewed EDAW's proposal and determined that the omission of the Questionnaire in EDAW's proposal was not a material deviation and that the Administration had the authority to request said Questionnaire to be submitted prior to the Committee meeting. EDAW provided said Questionnaire on November 19, 2002; and WHEREAS, an Evaluation Committee was appointed by the City Manager consisting of the following individuals: . Kevin Smith, Director, Parks and Recreation Department (Chairperson) . Brad Judd, Director, Property Management Division . William Cary, Director, Historic Preservation & Neighborhood Planning Division . Alex Rolandelli, CIP Office South Beach Construction Coordinator . Randall Robinson, Resident and longtime activist . Jeff Speck, Resident, nationally know Urban Planner . Debbie Wasserman, Resident, South Beach property owner; and WHEREAS, the Committee convened on November 20, 2002 and evaluated proposals, listened to a 15 minute presentation and conducted question and answer sessions with each firm, and afterwards ranked the firms as follows: . First: EDAW, Inc. . Second: The Russell Partnership, Inc. . Third: Post Buckley Schuh and Jernigan, Inc. WHEREAS, the City Manager has reviewed the Evaluation Committee's recommendation, and herein recommends that the Mayor and City Commission enter into negotiations with the first-ranked firm of EDAW, Inc., and if unsuccessful, negotiate with the second-ranked firm of The Russell Partnership, Inc., and if unsuccessful, negotiate with the third-ranked firm of Post Buckley Schuh and Jernigan, Inc. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein accept the recommendation of the City Manager pertaining to the qualifications received pursuant to Request for Qualifications (RFQ) No. 52-01/02 for Design and Construction Administration Services for the Flamingo Park and Property Management Yard Improvements Project; authorizing the Administration to enter into negotiations with the top-ranked firm of EDAW, Inc., and, should the Administration not be able to negotiate an Agreement with the top-ranked firm, authorizing the Administration to negotiate with the second-ranked firm of The Russell Partnership, Inc.; and, should the Administration not be able to negotiate an Agreement with the second-ranked firm, further authorizing the Administration to negotiate with the third-ranked firm of Post Buckley Schuh and Jernigan. PASSED and ADOPTED this nth day ATTEST: ~t ftu~ CITY CLERK __t.. T:\AGENDA\2002\DEC1102\REGULARIRFQS2FlamingoParkRESO.doc APPAOVEOASTO FORM & LANGUAGE & FOR EXECUTION \ '). - tt,.~ Date CllY OF MIAMI BEACH CONMISSION ITEM SUMMARY m Condensed Title: Acceptance of the City Manager's recommendation relative to the ranking of firms pursuant to RFQ No. 52- 01/02 for Design and Construction Administration Services for the Flamingo Park and Property Management Yard Improvements Project. Issue: I Whether to approve the City Manager's recommendation relative to the rankings of firms. Item Summa /Recommendation: On June 19, 2002, the Administration authorized the issuance of a Request for Qualifications from AlE firms. The purpose for this RFQ is to facilitate the City in securing a design team that includes, architecture, landscape architecture, and engineering components to complete the planning and construction design process for the Flamingo Park/Property Management Yard project. Approximately $2.5 million is allocated for the park project and $1.9 million for the Property Management facility. RFQ No. 52-01/02 was issued on August 22, 2002 with an opening date of September 26, 2002. A pre-proposal conference to provide information to firms considering submitting a response was held on September 4, 2002. DemandStar by Onvia issued bid notices to one-thousand-three-hundred-nine (1,309) prospective proposers, resulting in fifty-one(51) proposers requesting RFQ packages, which resulted in the receipt of six (6) proposals, by firms, in response to the RFQ. Heery Intemational's proposal was not considered for evaluation, as they submitted their proposal after the required deadline. The following are the firms that submitted proposal for this RFQ: EDAW, Inc. Indigo Service Corporation Post Buckley Schuh and Jemigan (PBS&J) The Russell Partnership, Inc. STA Architectural Group An Evaluation Committee selected by the City Manager convened on November 20, 2002 to evaluate, listen to presentations and rank the five (5) firms who submitted proposals. Procurement staff coordinated and scheduled presentations for the Evaluation Committee meeting. During deliberations, the Committee members discussed their individual ranking of the five firms and arrived at the following Committee ranking: . First: EDAW, Inc. . Second: The Russell Partnership, Inc. . Third: Post Buckley Schuh and Jemigan The firm of EDAW, Inc. was deemed to be the top ranked firm based on the experience and qualifications of their team. Acce t the Ci Mana er's recommendation and authorize ne otiations. Advisory Board Recommendation: IN/A Financiallnfonnation: Source of Amount Account Approved Funds: 1 D 2 3 4 Finance Dept. Total City Clerk's Office LegiSlative Tracking: I Gus Lopez Si n-Offs: Department Director TH City Manager GL R T:\AGENDA\2002IDEC1102IREGULARIRFQ52FlamingoParkSummary.doc AGENDA ITEM L 7 P DATE /).-//-0;;" CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.ci.miami-beach.fl.us To: From: Subject: COMMISSION MEMORANDUM Mayor David Dermer and Date: December 11, 2002 Members of the City Commission Jorge M. Gonzalez ) .. /' City Manager 0 ,...,..., A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 52-01102, FOR DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE FLAMINGO PARK AND PROPERTY MANAGEMENT YARD IMPROVEMENTS PROJECT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM OF EDAW, INC., AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM; AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM OF THE RUSSELL PARTNERSHIP, INC., AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE SECOND-RANKED FIRM; FURTHER AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE THIRD-RANKED FIRM OF POST BUCKLEY SCHUH AND JERNIGAN. ADMINISTRATIVE RECOMMENDATION Adopt the Resolution. ANALYSIS As outlined in Attachment A to this memorandum, the City needs to hire an AlE firm to plan and design improvements to Flamingo Park and the Property Management Yard. On June 19, 2002, the Administration authorized the issuance of a Request for Qualifications from AlE firms to facilitate the City in securing a design team that includes architecture, landscape architecture, and engineering components to complete the planning and construction design process for the Flamingo Park/Property Management Yard project. Approximately $2.5 million in G.O. Bond funding is allocated for the Park project and $1.9 million for the Property Management facility. In contemplating the hiring of a firm to complete the design of improvements to Flamingo Park, a key concern was including the separately funded Property Management Facility within the project. Although it would be preferable to move the Property Management Yard out of the Park to another location, the City has exhausted potential alternatives sites where it could be relocated. Leaving the Property Management Yard in Flamingo Park is a concern that is proposed to be addressed through optimal location, building design, and Commission Memo RFQ 52-01/02 - DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE FLAMINGO PARK AND PROPERTY MANAGEMENT YARD IMPROVEMENTS PROJECT December 11, 2002 Page 2 of 5 screening. Thus it would be beneficial to have one firm design and oversee the construction of both projects so that coordination is maximized. In addition, the deterioration ofthe existing Property Management Yard is becoming a serious concern that requires timely attention. It is anticipated that in designing the combined project, the Property Management Yard could be accelerated as part of a first phase of the project. RFQ No. 52-01/02 was issued on August 22,2002 with an opening date of September 26, 2002. A pre-proposal conference to provide information to firms considering submitting a response was held on September 4, 2002. DemandStar by Onvia issued bid notices to one-thousand-three-hundred-nine (1,309) prospective proposers, resulting in fifty-one(51) proposers requesting RFQ packages, which resulted in the receipt of six (6) proposals, by firms, in response to the RFQ. Heery International's proposal was not considered for evaluation, as they submitted their proposal after the required deadline. The following are the responsive firms that submitted proposals for this RFQ. . EDAW, Inc. . Indigo Service Corporation . Post Buckley Schuh and Jernigan (PBS&J) . The Russell Partnership, Inc. . STA Architectural Group EDAW's proposal did not include the requested Questionnaire form, which requested the following information: . Name, Address and Phone Numbers of the Company . Summarized History of the Company . Names of Officers and Owners of the Company . Any past History of Criminal Violations of Principals or Owners of the Company . List of any pending Lawsuits . Conflict of Interest (Specifically in connection with this project) . Public Disclosure. In order to determine whether the members of the Evaluation Committee for this Request for Proposals have any association or relationships which would constitute a conflict of interest, either actual or perceived, with any Proposer and/or individuals and entities comprising or representing such Proposer. The City Attorney's office reviewed EDAW's proposal and determined that the omission of the Questionnaire in EDAW's proposal was not a material deviation as most of the information was already in other portions of their submittal and that the Administration had the authority to request said Questionnaire to be submitted prior to the Committee meeting. EDAW provided said Questionnaire on November 19, 2002. Commission Memo RFQ 52-01/02 - DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE FLAMINGO PARK AND PROPERTY MANAGEMENT YARD IMPROVEMENTS PROJECT December 11, 2002 Page 3 of 5 On October 2, 2002, the City Manager, via Letter to Commission (LTC) No. 223-2002, appointed an Evaluation Committee ("the Committee") consisting of the following individuals: . Kevin Smith, Director, Parks and Recreation Department (Chairperson) . Brad Judd, Director, Property Management Division . William Cary, Director, Historic Preservation and Neighborhood Planning Division . Alex Rolandelli, CIP Office South Beach Construction Coordinator . Randall Robinson, Resident and longtime activist . Jeff Speck, Resident, nationally know Urban Planner . Debbie Wasserman, Resident, South Beach property owner On November 20,2002, the Committee convened and all Committee members were in attendance. They were provided with the project overview and background information by Donald Shockey, CIP Senior Capital Projects Planner and Todd Osborn of URS, Program Manager for this project. The Committee evaluated the proposals submitted by all firms and were given presentations by all 5 firms. The firms were provided the opportunity to address the Committee with a 15 minute presentation, followed by a 15 minute question and answer session. Additionally, the Committee reviewed references and Dun and Bradstreet reports secured by the Procurement staff. Furthermore, they discussed the following RFQ evaluation criteria for the selection of Architectural and Engineering firms which is governed by Section 287.055, Florida Statutes, known as the Consultants' Competitive Negotiation Act (CCNA). The following are the CCNA RFQ Evaluation Criteria factors used to evaluate and rank the respondents: . Ability of Professional Personnel - 30 Points . Past Performance - 20 Points . Willingness to meet time and budget requirements - 20 Points . Location - 10 Points . Recent, current, and projected workloads of the firms - 10 Points . The volume of work previously awarded to each firm by the agency, with the object of effecting an equitable distribution of contracts among qualified firms, provided such distribution does not violate the principle of selection ofthe most highly qualified firms - 10 Points Commission Memo RFQ 52-01/02 - DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE FLAMINGO PARK AND PROPERTY MANAGEMENT YARD IMPROVEMENTS PROJECT December 11, 2002 Page 4 of 5 During deliberations, the Committee members discussed their individual ranking of the five firms and arrived at the following Committee ranking: Kevin Smith Brad Judd William Cary Alex Rolandelli Randall Robinson Jeff Speck Debbie Wasserman RANKINGS LEGEND: · First: · Second: · Third: INDIGO 60 (5) 70 (5) 78 (4) 58 (5) 90 (4) 76 (4) 65 (5) (5) PBS&J RUSSELL PARTNERSHIP STA EDAW 72 (4) 74 (3) 82 (2) 85 (1) 92 (2) 84 (3) 83 (4) 95 (1) 90 (2) 90 (2) 89 (3) 91 (1) 80 (3) 85 (2) 63 (4) 95 (1) 94 (3) 96 (2) 90 (4) 98 (1) 82 (3) 88 (2) 82 (3) 94 (1) 79 (4) 90 (1) 84 (2) 83 (3) (3) (2) (4) (1) EDAW, Inc. The Russell Partnership, Inc. Post, Buckley, Schuh and Jernigan, Inc. The firm of EDAW, Inc. was deemed to be the top ranked firm based on the experience and qualifications of their team. EDAW, Inc. has extensive working knowledge of the City of Miami Beach and its programs and has worked with City staff on various Public Works and Capital Improvement Projects. EDAW, Inc. will provide exceptional client services as they have done in the past for the City. EDAW, Inc. will offer the following to the City of Miami Beach: . Internationally recognized planning firm known for their innovative approach to park's planning projects. . Exceptional team professionals recognized by their clients and other peers for their award winning work. . Understanding of the delivery of parks and recreation services, from the master planning level to design, construction and operation. . Thorough knowledge of local and regional issues. . Strong track record of successfully completing projects within budget and time schedule. Commission Memo RFQ 52-01/02 - DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE FLAMINGO PARK AND PROPERTY MANAGEMENT YARD IMPROVEMENTS PROJECT December 11, 2002 Page 5 of 5 . Extensive experience in facilitating public meetings. RELATED EXPERIENCE PROJECT MANAGER David Sacks, ASLA 14 Years of Experience in the practice of Landscape Architecture. He has been extensively involved in the master planning, site design, construction administration and project management of parks, public gardens, streetscapes and other public facilities, and in planning for the adaptive rehabilitation of historic landscapes. Additionally he has provided the following: . Extensive experience in the design of parks; both active and passive. . Award winning designs of recreational facilities . Planning and design for historic properties and cultural landscapes . Variety of public-sector project types, ranging from streetscapes to facilities landscape designs. . Municipal/Agency Parks and Recreational Facilities design: - City of Plantation, Florida - City of Fort Lauderdale, Florida - Miami-Dade County Parks and Recreation - United States National Park Service As the Project Manager for EDAW, Inc. Mr. Sacks has managed several design projects such as: Fairchild Tropical Garden Master Plan, Miami, Florida, Project Director - Provided Master Plan for 83-acre world renowned public botanical garden in the South Florida area. Master Plan for Matheson Hammock Park, Project Director - Provided Master Plan update for the 635-acre National Historic Register park, which is one of the oldest and most significant resource-based parks in Miami-Dade County. Biscayne National Park, Project Director - Provided new site Master Plan for visitor facilities at the Shark Valley visitor center, enhancement of water access at the Everglades City visitor center, and a number of smaller improvement projects at various locations within the park. Plantation Central Park Expansion, Project Director - Provided site planning and design of Plantation Central Park's $5.2 million expansion, comprising the City's flagship active recreation park. Commission Memo RFQ 52-01/02 - DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE FLAMINGO PARK AND PROPERTY MANAGEMENT YARD IMPROVEMENTS PROJECT December 11, 2002 Page 6 of 5 CONCLUSION The Administration recommends that the Mayor and City Commission adopt the attached resolution which accepts the City Manager's recommendation, and authorizes the Administration to enter into negotiations with the top-ranked firm of EDAW, Inc.; and should the Administration not be able to negotiate an agreement with the top ranked firm, authorizing the Administration to negotiate with second-ranked firm of The Russell Partnership, Inc.; and, should the Administration not be able to negotiate an agreement with the second-ranked firm, further authorizing the Administration to negotiate with the third-ranked firm of Post Buckley Schuh and Jernigan, Inc.. T:\AGENDA\2002\DEC1102\REGULARIFlamingoParkCommissionMemo.doc ATTACHMENT A: Flaminao Park/Property Manaaement Yard Prior Commission Action On November 8, 1994, Miami Beach residents approved the issuance of $15 million in general obligation bonds for park improvements (Parks Bond). Bermello Ajamil and Partners, Inc. (B&A) prepared a Master Plan that addressed the needs of twenty (20) parks of various sizes, and improvements for the Boardwalk and bikeways. The Mayor and City Commission adopted the Master Plan on June 19, 1996. The City issued RLFI 11-96/97, seeking the professional services of an architectural/engineering firm or firms to provide design services, construction and bidding documents, construction observation, project administration, scheduling, and cost estimating for the parks addressed by the Master Plan. On July 16,1997, the Mayor and City Commission approved a Resolution authorizing the City to enter into an agreement with The Corradino Group (formerly known as Carr Smith Corradino) for professional services related to the Parks Bond Program projects including Scott Rakow Youth Center, Flamingo Park Pool, and Normandy Park in the amount of $536,068 from the Parks Bond. The Mayor and City Commission approved schematic plans for the base bids and base bid budgets for each project, and authorized the Administration to move forward with designs and bid specifications for the projects on May 20, 1998. On July 15, 1998, the Mayor and City Commission appropriated additional funding for the Parks Master Plan Bond Program in the amount of $13,980,915. This action also amended the professional services agreement with The Corradino Group, increasing the agreement amount by $237,955. On July 7, 1999, the Mayor and City Commission amended the agreement with The Corradino Group in the amount of $74,977 for the provision of additional services not included in the original scope of work, and additional cost for surveying. On November 2, 1999, Miami Beach residents approved the issuance of approximately $92 million in General Obligation (GO) Bonds. Of the $24.8 million GO Bond funds that were allocated for Parks and Beaches projects, approximately $2.8 million were for the construction of the Scott Rakow Youth Center, Flamingo Park Pool, and Normandy Park projects included under The Corradino Group's professional services agreement. The Flamingo Pool project was completed in Summer 2002. However, only the preliminary planning has been completed for improvements to the remainder of the Park, which were also included in The Corradino Group's original scope of services. Since the time of execution of the original Corradino agreement, a determination was made that the Property Management Yard needs to remain within Flamingo Park due to insufficient space at any other City-owned facility. As a result, the most effective approach is to have the same design consultant design the Park and the Property Management Yard together. The Corradino Group's agreement could not be amended to include the Property Management Yard since it would significantly alter the character of the original RFP, and the project was removed from The Corradino Group's scope through Commission Resolution No. 2002-24805 on April 1 0,2002. As such, a new AlE needs to be selected to plan and design Flamingo Park/Property Management Yard improvements.