2018-30280 ResolutionRESOLUTION NO. 2018-30280
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING, FOLLOWING SECOND
READING/PUBLIC HEARING, AMENDMENT NO. 1 TO LEASE BETWEEN THE
CITY AND MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT
CORPORATION, INC. (LESSEE), IN CONNECTION WITH THE CITY'S LEASE OF
AIR RIGHTS FOR AFFORDABLE ELDERLY HOUSING AT COUNCIL TOWERS
SOUTH, LOCATED AT 533 COLLINS AVENUE, MIAMI BEACH, FLORIDA, FOR A
PERIOD OF FIFTY YEARS, COMMENCING JULY 9, 2026 AND ENDING JULY 8,
2076; FURTHER, WAIVING, BY 5/7THS VOTE, THE COMPETITIVE BIDDING AND
APPRAISAL REQUIREMENTS OF SECTION 82-39 OF THE CITY CODE, FINDING
SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.
1 BETWEEN THE CITY AND LESSEE.
WHEREAS, on or about July 8, 1976, the City Commission of the City of Miami Beach
adopted Resolution No. No. 1976-15085, approving a Lease Agreement between the City and
Senior Citizens Housing Development Corporation of Miami Beach ("Lease"), for certain air rights
and easements to City -owned property located at 533 Collins Avenue, for the construction and
operation of a residential building for elderly housing ("Council Towers South" or the "Building"), and
with the City retaining the rights to the management and operation of the municipal parking lot on
the ground floor below the demised premises; and
WHEREAS, the Lease had an initial term of fifty (50) years, expiring on July 8, 2026; and
WHEREAS, the Building was completed in 1979, and includes 125 residential dwelling units,
providing quality affordable rental housing for low-income seniors; and
WHEREAS, on or about March 8, 1978, and in accordance with Section 34 of the Lease,
the original lessee, Senior Citizens Housing Development Corporation of Miami Beach, assigned
the Lease to Lessee, and such assignment was duly recorded in O.R. Book 9967, Page 230 of the
public records of Miami -Dade County; and
WHEREAS, Lessee desires to obtain financing, either through a leasehold mortgage, low
income housing tax credit equity providers, or other financing vehicles eligible for affordable/elderly
housing projects such as the Building, for the purpose of constructing certain capital improvements
or other renovations to the Building, including building systems, individual dwelling units, and
common areas, with the intent for such improvements, as defined more fully in Section 11 of this
Amendment No. 1, to improve security, safety, and the quality of living conditions for the Building's
residents; and
WHEREAS, in order to obtain Tong -term financing for the Lessee's proposed renovations,
Lessee requests an extension of the Term, for a period of fifty (50) years, following the expiration of
the initial term on July 8, 2026; and
WHEREAS, in view of the City Commission's desire to support and incentivize affordable
housing projects within the City of Miami Beach, including affordable elderly housing, the City
Commission desires to extend the term of the Lease, and waives the competitive bidding and
appraisal requirements of Chapter 82-37 and 82-39 of the City Code, finding it in the best interests
of the City to do so; and
WHEREAS, a lease of ten years or more of the 533 Collins Avenue property is governed by
the provisions of Section 1.03(b)(4) of the City Charter, and requires approval of a majority 4/7ths
vote of all members of the Planning Board, and a 6/7ths vote of the City Commission; and
WHEREAS, on December 19, 2017, following consideration of the Planning Department
analysis required pursuant to Section 82-38 of the City Code, the proposed lease extension was
unanimously approved by the Planning Board; and
WHEREAS, on February 23, 2018, as required by Section 82-37 of the City Code, the
Finance and Citywide Projects Committee reviewed the proposed lease, and unanimously
recommended that the Mayor and City Commission approve the foregoing Amendment No. 1., a
copy of which is attached to the Commission Memorandum accompanying this Resolution; and
WHEREAS, on March 7, 2018, the Mayor and City Commission approved the proposed
lease on first reading, and set a second reading/public hearing for April 11, 2018.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve,
following second reading/public hearing, Amendment No. 1 to Lease between the City and Miami
Beach Senior Citizens Housing Development Corporation, Inc, (Lessee), in connection with the
City's lease of air rights for affordable elderly housing at Council Towers South, located at 633
Collins Avenue, Miami Beach, Florida, for a period of fifty years, commencing July 9, 2026 and
ending July 8, 2076; further, waiving, by 5/7ths vote, the competitive bidding and appraisal
requirements of Section 82-39 of the City Code, finding such waiver to be in the best interest of the
City; and further authorizing the Mayor and City Clerk to execute Amendment No, 1 between the
City and Lessee.
PASSED AND ADOPTED this /1 day of ../91:71, 2018.
Dan Gelber,
Mayor
APPROVED AS TO
row & LANGUAGE
& FOR EXECUTION
MIAMIEEACH
Resolutions - R7 D
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 11, 2018
2:20 p.m. Second Reading Public Hearings
SUBJECT: 1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING, FOLLOWING SECOND
READING/PUBLIC HEARING, AMENDMENT NO. 1 TO LEASE BETWEEN THE
CITY AND MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT
CORPORATION, INC. (LESSEE), IN CONNECTION WITH THE CITY'S LEASE OF
AIR RIGHTS FOR AFFORDABLE ELDERLY HOUSING AT COUNCIL TOWERS
SOUTH, LOCATED AT 533 COLLINS AVENUE, MIAMI BEACH, FLORIDA, FOR A
PERIOD OF FIFTY YEARS, COMMENCING JULY 9, 2026 AND ENDING JULY 8,
2076; FURTHER, WAIVING, BY 5/7TH VOTE, THE COMPETITIVE BIDDING AND
APPRAISAL REQUIREMENTS OF SECTION 82-39 OF THE CITY CODE, FINDING
SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.
1 BETWEEN THE CITYAND LESSEE.
2. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING, FOLLOWING SECOND
READING/PUBLIC HEARING, AMENDMENT NO. 1 TO LEASE BETWEEN THE
CITY AND MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT
CORPORATION, INC. (LESSEE), IN CONNECTION WITH THE CITY'S LEASE OF
AIR RIGHTS FOR AFFORDABLE ELDERLY HOUSING AT COUNCIL TOWERS
NORTH, LOCATED AT 1040 COLLINS AVENUE, MIAMI BEACH, FLORIDA, FOR A
PERIOD OF FIFTY YEARS, COMMENCING JULY 9, 2026 AND ENDING JULY 8,
2076; FURTHER, WAIVING, BY 5/7TH VOTE, THE COMPETITIVE BIDDING AND
APPRAISAL REQUIREMENTS OF SECTION 82-39 OF THE CITY CODE, FINDING
SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.
1 BETWEEN THE CITYAND LESSEE,
RECOMMENDATION
Adopt the Resolutions.
BACKGROUND
The City of Miami Beach ("Lessor") and Miami Beach Senior Citizens Housing Development
Corporation, Inc., as assignee of Senior Citizens Housing Development Corporation of Miami Beach
("Lessee"), are parties to two separate, but similar, lease agreements, bot dated July 9, 1976
(collectively "Leases"). The Leases are for the air rights located above the City -owned properties
located at 533 Collins Avenue ("Council Towers South") and 1040 Collins Avenue ("Council Towers
1072
North"). Council Towers South is a 12 story building consisting of 125 units and approximately
115,231 square feet. Council Towers North is a 12 story building consisting of 125 units and
approximately 115,036 square feet. Both properties were completed in 1979 and offer quality
affordable housing for low-income senior citizens.
Basic Lease Terms
Lessee: Miami Beach Senior Citizens Housing Development Corporation, Inc., as assignee of Senior Citizens
Housing Development Corporation of Miami Beach
Demised Premises: Air rights for properties located at 533 Collins Avenue and 1040 Collins Avenue, Miami Beach,
Florida
Use: The Demised Premises shall be limited in use to the construction and operation of housing for the elderly under
Section 202 of the Housing Act of 1959, as amended.
Execution Date: July 9, 1976
Initial Term: Fifty (50) years, commencing July 9, 1976 and ending July 8, 2026.
Renewal Options: In the event Lessee is granted an extension on the original mortgage, the lease shall be renewed
for the period of the extension beyond the original fifty (50) year term. (Does not apply to this extension request
because lessee is seeking a new mortgage).
Rent Amount: Council Towers South - $21, 500 annually; Council Towers North - $19,125 annually
Maintenance/Operation: Lessee is responsible for all real estate taxes, insurance, maintenance costs, and utilities
for the Demised Premises.
Surrender: On the last day of the term, or on the earlier termination thereof, Lessee shall deliver the Demised
Premises, together with the building or any new building, and all alterations, changes, additions and improvements
which may have been made upon the premises, in thorough repair, good order and safe condition.
ANALYSIS
On August 31, 2017, representatives from Lessee met with the Administration to discuss a request for
an extension of the Leases, for a period of fifty (50) years, in order to facilitate the refinancing of both
properties. Lessee submitted a formal request for an extension of the air rights leases, dated August
16, 2017, attached hereto as Exhibit A (Request for Extension of Air Rights Leases). The lease
extension will reaffirm, and will have no effect on, the municipal parking spaces located at both sites.
As stated in the request letter, Lessee intends to use the proceeds of the refinancing for capital
renovations to the properties. The renovations would include, but not be limited to, site work, exterior
facade work, new windows, interior common areas and office renovations, apartment renovations,
and building systems (e.g., elevators, roof, electric, plumbing, water pumps, generators, fire alarm
systems, etc.).
The Administration has worked with Lessee to provide modifications to the lease extension
agreement, including, but not limited to, the items below.
1. include enhancements to generator capacity to ensure continued operation of HVAC, elevators, life
safety systems, etc. after a tropical storm or hurricane for a period up to 96 hours after loss of power;
2. criteria for condition of building/units at the end of the extended term;
3. comply with Miami Dade County 40 year recertification requirements, and subsequent 10 year
1073
recertification requirements;
4 . proactively manage and comply with the required Miami -Dade County annual registration of
eligible tenants for the County's Emergency Evacuation Assistance Program (EEAP) for the elderly
and/or disabled individuals who:
a) are unable to evacuate on their own due to a specialized transportation need
b) are homebound residents and unable to walk to a bus pickup point and do not have anyone that
can provide transportation
c) have medical needs that prevent them from evacuating on their own
d) are bedbound patients
e) are on life-sustaining medical equipment that requires electricity
f) require assistance with daily living activities
5. comply with required Miami Beach registration of other residents who need some type of daily
assistance to live on their own, including completion of annual assessment form.
In accordance with Section 1.03(b)4 of Article I of the charter of the City of Miami Beach, a lease of
ten (10) years or longer of City -owned property (other than public beach rights-of-way and those
properties addressed specifically in Section 1.03 of the Charter) shall, as provided by Ordinance,
require approval by a majority 4/7 vote of all members of the Panning Board and 6/7 vote of the City
Commission. On October 18, 2017, at the request of Commissioner Arriola, the City Commission
referred the extension of the lease agreements to the Finance and Citywide Projects Committee and
Planning Board for discussion,
Planning Board
Pursuant to Section 1.03(b)(4), of the City Charter, the Planning Board met on December 19, 2017,
and unanimously recommended in favor of the proposed lease extensions. The Planning Analysis is
attached hereto as Exhibit B (Planning Board Analysis).
Finance and Citywide Projects Committee
At the November 8, 2017 Finance and Citywide Projects Committee (FCWPC) meeting, the
Administration presented the terms and conditions set forth above. The FCWPC considered this
matter and recommended approving the lease extensions subject to the modifications set forth above
and further recommended including additional requirements to the lease extension to provide for
accommodating residents during the renovation, implementing a resident satisfaction survey and
providing for City inspection rights to ensure the building is adequately maintained. These additional
requirements were subsequently included in the lease extension amendments, attached hereto as
Exhibit C (Amendment No. 1 to Lease Agreement — Council Towers South) and Exhibit D
(Amendment No. 1 to Lease Agreement — Council Towers North). This matter was again discussed
at the February 23, 2018 FCWPC meeting. The FCWPC recommended in favor of approving the
lease extensions subject to the modifications set forth in this memorandum.
CONCLUSION
The Administration recommends in favor of executing an Amendment No. 1 to Lease Agreements for
Council Towers South and Council Towers North, with Miami Beach Senior Citizens Housing
Development Corporation, Inc., in accordance with the above stipulated terms and conditions.
Legislative Tracking
Tourism, Culture and Economic Development
Sponsor
1074
Commissioner Ricky Arriola
ATTACHMENTS:
Description
o ExhibitA-RequestforExtensionofAirRightsLoaoe
m Exhibit B ' Planning Board Analysis
o Exhibit C - Amendment - Council Towers South
o Exhibit D - Amendment - Council Towers North
o Resolution - Council Tbwers North
CI Resolution - Council Towers South
1075
Steve Protulis
President and CEO
Christopher M. Shelton
Chairman of the Board
Morton Bahr
Chairman Emeritus
Edward L. Romero
1s1 Vice President
Leo W. Gerard
20 Vice President
Maria C. Cordone
Secretary
Erica SchmeIzer
Treasurer
Maxine Carter
Director
Eric Dean
Director
Ellen Feingold
Director
Tony Fransetta
Director
Robert Martinez
Director
John Olsen
Director
Cecil Roberts
Director
Roger Smith
Director
Thomas P. Villanova
Director
Elderly Housing Development & Operations Corporation
The Premier Provider of Quality Affordable Housing for Senior Citizens Across the United States
August 16, 2017
Honorable Mayor Philip Levine
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Commissioner Ricky Aniola
City of Miami Beach — Group 5
1700 Convention Center Drive
Miami Beach, FL 33139
Re: Air Rights Extension Request/ Council Towers Senior Apartments / 533 &
1040 Collins Avenue, Miami Beach, FL 33139
Dear Mayor Levine and Commissioner Arr-iola:
The City of Miami Beach and EHDOC, via our predecessor Senior Citizens
Housing Development Corporation, entered into a 50 -year air rights agreement
on July 9, 1976 for the two Council Towers apartment buildings on Collins
Avenue. Pursuant to Section 25 EHDOC has the right to extend the term of the
Air Rights Agreement for the term of any extension or refinance of the existing
HUD 202 financing.
EHDOC wishes to refinance two Council Tower properties in order to preserve
and improve the living conditions, health, and safety of our elderly residents,
EHDOC: Housing With A Heart
1580 Sawgrass Corporate Parkway • Suite 100 • Fort Lauderdale, FL 33323-2869 • Tel: 954.835,0200 • Fax: 954.835.0888 • TTY: 800.545.1833, ext. 248
wwmehdocsit edocaehdoc.orq
EHDOC, as a not-for-profit owner and operator of affordable housing for the
elderly since 1978, intends to utilize the proceeds of the refinance for capital
improvements to the property.
EHDOC believes an opportunity exists for a favorable interest rate on permanent
debt financing [4% range, new 40 -year HUD insured FHA mortgage], Presently,
the existing debt is 6,875% and matures in 2020.
EHDOC hereby requests the following support from the City of Miami Beach:
, Approve extension/renewal of the Lease Agreement for a 50 -year term,
The extension of the air rights/land lease will benefit both the City of Miami
Beach and elderly residents of the community for a long time to come,
We appreciate your continued support to our Mission and hope we can count on
your support in securing the Air Rights Agreement extension, We also look
forward to helping you and the City of Miami Beach in any way we can.
Steve Protul is
President and CEO
Attachments;
1680 Sawgrass Corporate Parkway • Suite 210 • Fort Lauderdale, FL 333232869 Tel: 954.835.9200 Fax: 954.835,0888 TTY: 800.545.1833, ext, 248' www.ehdoc.com
1077
MIAMI BEACH
PLAN
NG DEPARTMET
Staff Report & 'ecommenc
ation Planning Boarc
TO: Chairperson and Members DATE: December 19, 2017
Planning Board
FROM: Thomas R. Mooney, AICP
Planning Director
SUBJECT: Resolution
PB 17-0178. 533 Collins Avenue & 1040 Collins Avenue
REQUEST
PB 17-0178. 533 Collins Avenue & 1040 Collins Avenue. A RESOLUTION OF THE
PLANNING BOARD, IN ACCORDANCE WITH SECTION 1.03(B)4 OF THE CITY CHARTER,
THE LEASE OF TEN YEARS OR LONGER OF CITY -OWNED PROPERTY (OTHER THAN
PUBLIC BEACH RIGHTS-OF-WAY AND THOSE PROPERTIES ADDRESSED MORE
SPECIFICALLY IN SECTION 1.03 OF THE CHARTER) SHALL, AS PROVIDED BY
ORDINANCE, REQUIRE APPROVAL BY A MAJORITY 4/7 VOTE OF ALL MEMBERS OF THE
PLANNING BOARD AND 6/7 VOTE OF THE CITY COMMISSION; RECOMMENDS
APPROVAL OF LEASE AGREEMENTS BETWEEN THE CITY OF MIAMI BEACH (LESSOR)
AND ELDERLY HOUSING DEVELOPMENT AND OPERATIONS CORPORATION (EHDOC),
AS SUCCESSOR IN INTEREST TO SENIOR CITIZENS HOUSING DEVELOPMENT
CORPORATION OF MIAMI BEACH (LESSEE), FOR A FIFTY (50) YEAR EXTENSION,
COMMENCING JULY 9, 2026 AND ENDING JULY 8, 2076, TO THE CITY'S LEASE
AGREEMENTS FOR AFFORDABLE ELDERLY HOUSING AT COUNCIL TOWERS SOUTH,
LOCATED AT 533 COLLINS AVENUE, AND COUNCIL TOWERS NORTH, LOCATED AT 1040
COLLINS AVENUE.
In accordance with Section 1.03(b)4 of the City Charter, the lease of ten years or longer of City -
owned property (other than public beach rights-of-way and those properties addressed more
specifically in Sectiion 1.03 of the Charter) shall, as provided by Ordinance, require approval by
a maiority 4/7 vote of all members of the Planning Board and 6/7 vote of the City Commission.
RECOMMENDATION
Adopt the Resolution.
HISTORY
On October 18, 2017, at the request of Commission Arriola, the City Commission referred the extension
of the lease agreement to the Finance and Citywide Projects Committee and Planning Board for
discussion (Item C4 H).
On November 8, 2017, the Finance and Citywide Projects Committee recommended that lease
agreement be extended subect to modifications,
1078
Planning Board
PB 17-0178. 533 Collins Avenue & 1040 Collins Avenue
December 19, 2017
Page 2 of 6
BACKGROUND
The City of Miami Beach ("Lessor") and Elderly Housing Development and Operations
Corporation, as successor in interest to Senior Citizens Housing Development
Corporation of Miami Beach ("EHDOC" or "Lessee"), are parties to two separate, but
similar, lease agreements, both dated July 9, 1976 (collectively "Leases"). The Leases
are for the air rights located above the City -owned properties located at 533 Collins
Avenue ("Council Towers South") and 1040 Collins Avenue ("Council Towers North").
Council Towers South is a 12 story building consisting of 125 units and approximately
115,231 square feet. Council Towers North is a 12 story building consisting of 125 units
and approximately 115,036 square feet. Both properties were completed in 1979 and
offer quality affordable housing for low-income senior citizens.
Basic Lease Terms
Lessee:
Elderly Housing Development and Operations Corporation
(EHDOC), as successor in interest to Senior Citizens
Housing Development Corporation of Miami Beach
Demised Premises: Air rights for properties located at 533 Collins Avenue and
1040 Collins Avenue, Miami Beach, Florida
Use:
The Demised Premises shall be limited in use to the
construction and operation of housing for the elderly under
Section 202 of the Housing Act of 1959, as amended.
Execution Date: July 9, 1976
Initial Term: Fifty (50) years, commencing July 9, 1976 and ending July 8,
2026.
Renewal Options: In the event Lessee is granted an extension on the original
mortgage, the lease shall be renewed for the period of the
extension beyond the original fifty (50) year term. [Does not
apply to this extension request because lessee is
seeking a new mortgage].
Rent Amount: Council Towers South - $21, 500 annually
Council Towers North - $19,125 annually
Maintenance/Operation: Lessee is responsible for all real estate taxes, insurance,
maintenance costs, and utilities for the Demised Premises.
Surrender: On the last day of the term, or on the earlier termination
thereof, Lessee shall deliver the Demised Premises,
together with the building . or any new building, and all
1079
Planning Board
PB 17-0178. 533 Collins Avenue & 1040 Collins Avenue
December 19, 2017
Page 3 of 6
alterations, changes, additions and improvements which
may have been made upon the premises, in thorough repair,
good order and safe condition.
ANALYSIS
On August 31, 2017, representatives from EHDOC met with the Administration to
discuss a request for an extension of the Leases, for a period of fifty (50) years, in order
to facilitate the refinancing of both properties. EHDOC submitted a formai request for
an extension of the air rights leases, with supporting documentation, dated August 16,
2017, attached hereto as Exhibit A (Request for Extension of Air Rights Leases).
As stated in the request letter, EHDOC intends to use the proceeds of the refinancing
for capital renovations to the properties. The renovations would include, but not be
limited to, site work, exterior facade work, new windows, interior common areas and
office renovations, apartment renovations, and building systems (e.g., elevators, roof,
electric, plumbing, water pumps, generators, fire alarm systems, etc.).
Upon initial review, the Administration recommends the following modifications in
conjunction with consideration for a lease extension:
1) include enhancements to generator capacity to ensure continued operation of
HVAC, elevators, life safety systems, etc. after a storm;
2) establish criteria for condition of building/units at the end of the extended term;
3) comply with Miami Dade County 40 year recertification requirements, and
subsequent 10 year recertification requirements;
4) proactively manage and comply with the required Miami -Dade County annual
registration of eligible tenants for the County's Emergency Evacuation Assistance
Program (EEAP), utilizing the forms attached hereto as Exhibit B (EEAP
Application) and Exhibit C -- (Emergency Evacuation Pickup Sites) for the elderly
and/or disabled individuals who:
a. are unable to evacuate on their own due to a specialized transportation
need
b. are homebound residents and unable to walk to a bus pickup point and do
not have anyone that can provide transportation
c. have medical needs that prevent them from evacuating on their own
d. are bedbound patients
e. are on life-sustaining medical equipment that requires electricity
f. require assistance with daily living activities
5) comply with required Miami Beach registration of other residents who need some
type of daily assistance to live on their own, including completion of annual
assessment form.
1080
Planning Board
PB 17-0178. 533 Collins Avenue & 1040 Collins Avenue
December 19, 2017
Page 4 of 6
The Lease extension will reaffirm, and will have no effect on, the municipal parking
spaces located at both sites,
PLANNING ANALYSIS
Section 82-38 of the Code of the City of Miami Beach requires that any proposed sale or lease
of City -owned land be analyzed from a planning perspective so that the City Commission and
the public are fully apprised of all conditions relating to the proposed sale or lease,
The proposal is to extend a lease agreement between the City of Miami Beach (lessor) and
Elderly Housing Development and Operations Corporation (lessee), for the air rights of two
City -owned properties, located at 533 and 1040 Collins Avenue. The sites are, and will continue
to be, used for affordable elderly housing. The following is an analysis based on the criteria
delineated in the Code.
1. Whether or not the proposed use is in keeping with city goals and objectives and
conforms to the city comprehensive plan.
Partially Consistent The future land use designation of the site located at 1040
Collins Avenue is Parking (P). The current use is inconsistent with the Parking
designation which permits the following:
Parking (P)
Purpose: to provide development opportunities for existing and new parking
facilities. Uses which may be permitted; Parking facilities and commercial uses
when located on frontage opposite a land use category that permits commercial
use.
The future land use designation of the site located at 533 Collins Avenue is Pubic
Facility: Governmental Uses (PF). The current use is inconsistent with the Parking
designation which permits the following:
Public Facility: Governmental Uses (PF)
Purpose: To provide development opportunities for existing and new government
uses.
Uses which may be permitted: Government uses.
The existing residential uses are inconsent with their future land use designations;
however, the uses predate the adoption of the Comprehensive Plan and are therefore
legally non -conforming. An amendment to the Future Land Use Map designation should
be considered in the near future.
The proposed lease requires the maintenance of affordable housing for 50 years and is
consistent with Obective 1 of the Housing Element of the Comprehensive Plan which
states the following:
1081
Planning Board
PB 17-0178. 533 Collins Avenue & 1040 Collins Avenue
December 19, 2017
OBJECTIVE 1: CREATION AND/OR PRESERVATION OF
AFFORDABLE HOUSING
Page 5 of 6
Have available a minimum of 6,800 housing units of workforce, affordable low
and moderate income households and special need populations during the
period through 2030,
2. The impact on adjacent property, including the potential positive or negative
impacts such as diminution of open space, increased traffic, noise level or
enhanced property values, improved development patterns and provision of
necessary services. Based on the proposed use of the property, the city shall
determine the potential impact of the project on city utilities and other
infrastructure needs and the magnitude of costs associated with needed
infrastructure improvements. Should it become apparent that further evaluation
of traffic impact is needed, the proponent shall be responsible for obtaining a
traffic impact analysis from a reputable traffic engineer.
Consistent — No negative impacts are anticipated by the proposal, as the use of the
property will not change.
A determination as to whether or not the proposed use is in keeping with a public
purpose and community needs, such as expanding the city's revenue base,
creating jobs, creating a significant revenue stream, and improving the
community's overall quality of life.
Consistent -- This proposed use does keep with the public purpose and community
needs as the lease agreement ensures that affordable housing will be maintained for a
long period of time.
4. A determination as to whether or not the development is in keeping with the
surrounding neighborhood, will block views or create environmental intrusions,
and evaluation of the design and aesthetic considerations of the project.
Consistent -- The surrounding neighborhood will not be negatively affected, as no
additional structures will be constructed as a result of this lease agreement.
5. The impact on adjacent properties, whether or not there is adequate parking,
street and infrastructure needs.
Consistent — The impact on adjacent properties be negligible as the use of the site is
not changing. Additionally, ederly housing has a minimal parking impact, since the
majority of residents tend to not drive single occupancy vehicles.
6. Such other issues as the city manager or his authorized designee, who shall be
the city's planning director, may deem appropriate in analysis of the proposed
disposition.
1082
Planning Board
PB 17-0178, 533 Collins Avenue & 1040 Collins Avenue
December 19, 2017
Page 6 of 6
Not applicable — The Planning Department has no other issues it deems appropriate to
analyze for this proposal.
FINANCE AND CITYWIDE PROJECTS COMMITTEE
At the November 8, 2017 Finance and Citywide Projects Committee (FCWPC) meeting, the
Administration presented the terms, conditions, and recommended modifications set forth
above, The FCWPC considered this matter and recommended extending the Lease Agreement
with Elderly Housing Development and Operations Corporation, for a period of fifty (50) years,
subject to the modifications contained above.
RECOMMENDATION
In view of the foregoing analysis, staff recommends that the Planning Board adopt the
Resolution recommending approval of the subject lease extention.
TRM/MAB/RAM
P:\PLAN\$PLB\2017\12-19-17\PB17-0178 - 533 Collins Avenue & 1040 Collins Avenue\PB 17-0178 - 533 Collins Avenue and 1040
Collins Avenue - PB Staff Report 6-23-2015.docx
1083
AMENDMENT NO. 1 TO LEASE AGREEMENT
(COUNCIL TOWERS SOUTH)
This Amendment No. 1 to the Lease Agreement dated July 9, 1976, is entered into this
day of , 2018 ("Amendment No. 1") between the CITY OF MIAMI BEACH, a Florida
municipal corporation ("City" or "Lessor"), and MIAMI BEACH SENIOR CITIZENS HOUSING
DEVELOPMENT CORPORATION, INC., a non-profit Florida corporation ("Lessee").
WITNESSETH:
WHEREAS, on or about July 8, 1976, the City Commission of the City of Miami Beach
adopted Resolution No. No. 1976-15085, approving a Lease Agreement between the City and
Senior Citizens Housing Development Corporation of Miami Beach ("Lease"), for certain air rights
and easements to City -owned property located at 533 Collins Avenue, for the construction and
operation of a residential building for elderly housing ("Council Towers South" or the "Building"),
and with the City retaining the rights to the management and operation of the municipal parking
lot on the ground floor below the demised premises; and
WHEREAS, the Lease had an initial term of fifty (50) years, expiring on July 8, 2026; and
WHEREAS, the Building was completed in 1979, and includes 125 residential dwelling
units, providing quality affordable rental housing for low-income seniors; and
WHEREAS, on or about March 8, 1978, and in accordance with Section 34 of the Lease,
the original lessee, Senior Citizens Housing Development Corporation of Miami Beach, assigned
the Lease to Lessee, and such assignment was duly recorded in O.R. Book 9967, Page 230 of
the public records of Miami -Dade County; and
WHEREAS, Lessee desires to obtain financing, either through a leasehold mortgage, low
income housing tax credit equity providers, or other financing vehicles eligible for
affordable/elderly housing projects such as the Building, for the purpose of constructing certain
capital improvements or other renovations to the Building, including building systems, individual
dwelling units, and common areas, with the intent for such improvements, as defined more fully
in Section II of this Amendment No. 1, to improve security, safety, and the quality of living
conditions for the Building's residents; and
WHEREAS, in order to obtain Tong -term financing for the Lessee's proposed renovations,
Lessee requests an extension of the Term, for a period of fifty (50) years, following the expiration
of the initial term on July 8, 2026; and
WHEREAS, in view of the City Commission's desire to support and incentivize affordable
housing projects within the City of Miami Beach, including affordable elderly housing, the City
Commission desires to extend the term of the Lease, and waives the competitive bidding and
appraisal requirements of Chapter 82-37 and 82-39 of the City Code, finding it in the best interests
of the City to do so.
NOW THEREFORE, the Lessor and Lessee for and in consideration of the mutual
covenants, agreements and undertakings herein contained, do by these present mutually
covenant and agree to amend the Lease Agreement, as follows:
10i1i4
I. Recitals. The recitals to this Amendment No. 1 are incorporated by reference as
if fully set forth herein. Lessee warrants and represents that the recitals to this Amendment No.
1 are true and correct
11. Lessee's Construction of Additional Im • rovements at the Buildin
A. Lessee shall, at its sole cost and expense, be solely responsible for the design,
development and construction of renovation improvements at the Building, including renovations
to individual dwelling units thereof, as generally described in the scope of work set forth in Exhibit
"A" attached hereto, and in accordance with the requirements set forth herein (the "Additional
Improvements").
B. The Additional Improvements shall include all work that may be required for the
Building to be in compliance with all applicable laws (including, without limitation, the Florida
Building Code), and Miami -Dade County's forty (40) year re -certification requirements.
C. The Additional Improvements shall also include enhancements to generator
capacity to ensure the continued operation of HVAC, elevators, life safety systems, and other
Building systems after a tropical storm, hurricane, or other acts of God that may impact the
Building and the safety of residents in the Building. Specifically, Lessee shall acquire sufficient
generators to maintain ambient temperatures at 80 degrees or Tess for a period of up to ninety-
six (96) hours In the event of a loss of electrical power or other emergency situation.
D. If necessary, Lessee shall obtain the requisite financing, in accordance with the
provisions of this Lease (as amended herein), to complete the Additional Improvements, with the
proceeds of such financing used for the design, development and construction of the Additional
Improvements.
E. Prior to commencing with the construction of the Additional Improvements, Lessee
shall submit its proposed final plans for the Additional Improvements to the Lessor, to permit the
Lessor (in its proprietary capacity as Lessor pursuant to this Lease, and without limiting Lessor's
regulatory right of review or approval of the Additional Improvements in its capacity as an Agency
Having Jurisdiction), to verify that the Lessee's final plans for the Additional Improvements satisfy
the requirements set forth in this Amendment No. 1.
F. With respect to the portion of the Additional Improvements that consist of
renovations to individual dwelling units, Lessee shall phase the construction in such a manner as
to minimize the disruptions associated with the relocation of residents in the Building. To the
extent possible, Lessee shall relocate residents to other dwelling units that may be available in
the Building, so as to maintain the continuity of social services and other on-site programming for
residents in the Building as their individual dwelling units are being renovated. In furtherance
thereof, Lessee agrees to maintain at least one dwelling unit in the Building as a temporary
dwelling unit, to house resident(s) of the Building while their dwelling unit is being renovated.
111. Registration of Residents for Emergency Evacuation Purposes.
A. Lessee shall comply with and implement the Miami -Dade County's annual
registration of eligible tenants for the County's Emergency Evacuation Assistance Program
(EEAP), utilizing the forms attached hereto as Exhibit "B" (EEAP Application) and Exhibit "C"
(Emergency Evacuation Pickup Sites) (or any successor forms as may be established by Miami -
Dade County from time to time), for elderly and/or disabled residents of the Building who (1) are
unable to evacuate on their own due to a specialized transportation need; (2) are homebound,
unable to walk to a bus pickup point, and/or may otherwise not have access to transportation
105
options; or (3) have medical needs that prevent them from evacuating on their own, such as bed
bound residents, or residents on life-sustaining medical equipment requiring electricity, or
residents requiring assistance with daily life activities. In the event an evacuation order is issued
for the area where the demised premises are located (whether such evacuation order is
mandatory or voluntary), Lessee shall exercise diligent, good -faith efforts to encourage residents
of the Building to evacuate the Building as soon as possible.
IV. Leasehold Mortgage or other Financing.
A. Notwithstanding any provision to the contrary in the Lease, including Section 7 thereof,
Lessee may encumber the demised premises with a leasehold mortgage or other financing
relating to the demised premises or the Lease ("Leasehold Financing") as follows: Lessor agrees
to execute a non -disturbance agreement (containing language reasonably acceptable to the
Lessor) for the benefit of Lessee and the holder of any leasehold mortgage or other financing
encumbering the demised premises ("Lender") and to cooperate with Lessee's efforts to obtain
financing, including the execution of any necessary documents, so long as such documents are
subject to the reasonable approval of the Lessor's attorney. No Leasehold Financing shall be valid
or of any force or effect unless and until Lessor has consented thereto in writing (which consent
shall be conditioned upon Lessee's compliance with the terms set forth herein, and which consent
shall not otherwise be unreasonably withheld) and a true copy of the original of each instrument
creating and effecting such Leasehold Financing, together with written notice containing the name
and post office address of the Lender has been delivered to the Lessor, to the attention of its
Asset Management/Real Estate Department. Further, the Leasehold Financing shall specifically
provide:
1. That the Leasehold Financing is subject to all of the terms, covenants and conditions of
this Lease;
2. That the Leasehold Financing encumbers only the Lessee's interest created by this Lease
in the demised premises and the Building;
3. That the rights of the Lessor pursuant to this Lease will not be affected by the terms of the
Leasehold Financing;
4. That the Lender shall waive all right and option to obtain and apply proceeds of any
insurance or the proceeds of any condemnation award toward payment of the sums
secured by the Leasehold Financing to the extent such proceeds are required by the terms
of this Lease for the demolition, repair or restoration of the demised premises;
5. That the Lender shall agree to send Lessor copies of all notices to Lessee in which such
mortgagee claims that there exists one or more uncured defaults under the terms and
provisions of the Leasehold Financing, such notices to be sent simultaneously to Lessor
and Lessee;
6. That the Lender has obtained no interest whatsoever in the underlying fee of the demised
premises as a result of the execution of the Leasehold Financing by Lessee;
Only the Lender may acquire any right, title or interest in or to this Lease, by acceptance
of a deed or other instrument of conveyance thereof, by purchase at a foreclosure sale or
by transfer in lieu of foreclosure, and will conclusively be deemed to have accepted such
right, title or interest subject to all of the terms, covenants and conditions of this Lease; it
being the specific intent of Lessee and the Lender that the Leasehold Financing encumber
only Lessee's leasehold interest created by this Lease in the Property, and that except as
106
specifically set forth in this Lease, the rights of Lessor shall not be affected by the terms
of the Leasehold Financing; and
7. That the Leasehold Financing, and all rights thereunder, shall be subject and subordinate
to Lessor's interest in the Property. The Lender shall upon demand, at any time, execute,
acknowledge and deliver to Lessor, without expense to Lessor, any instrument that may
be necessary or proper to confirm the subordination of the Leasehold Financing to the
Lessor's interests in the Property.
V. Physical Condition Standards/Compliance with HUD Standards.
A. As part of Lessee's maintenance obligations under Section 10 of the Lease, and
without limitation of Lessee's maintenance obligations as otherwise specified in the Lease,
Lessee shall, at its expense, comply with the requirements of the Facility Condition Index attached
hereto as Exhibit "D," so as to maintain the Building in a Fair condition or better, as set forth in
Exhibit "D."
B. As part of Lessee's maintenance obligations under Section 10 of the Lease, and
without limitation of Lessee's maintenance obligations as otherwise specified in the Lease,
Lessee further agrees to maintain the Building in a decent, safe and sanitary condition, and in
good repair, in a manner that meets the Housing Quality Standards (HQS) of the U.S. Department
of Housing and Urban Development with respect to multi -family dwelling units, including the
Uniform Physical Condition Standards (UPCS) set forth in 24 CFR, Part 5, Subpart G, and 24
C.F.R. Part 200, Subpart P, and 24 C.F.R. Part 982, with respect to the Building, Building exterior,
Building systems, individual dwelling units, Building common areas, and health and safety
considerations affecting the Building and residents thereof. Lessee shall, upon thirty (30) day
notice from the Lessor, promptly correct any individual deficiencies that may be identified from
time to time with respect to any of the foregoing HQS or Uniform Physical Condition Standards,
or otherwise with respect to Lessor's maintenance obligations as set forth in Section 10 of the
Lease.
1. Lessee agrees to promptly provide the Lessor with a copy of any HUD physical
condition assessment report relating to the Building or any portion thereof, including the HUD's
Real Estate Assessment Center ("REAC") inspection report within thirty (30) days following
Lessee's receipt of same from HUD. In addition, Lessee shall provide Lessor with Lessee's final
HUD REAC score for the Building (or any successor uniform physical inspection protocol or
scoring system that may be developed by HUD from time to time) within thirty (30) days following
receipt of its final HUD REAC score.
2. Without limiting the Lessee's obligation to maintain the Building in a decent, safe
and sanitary condition and in good repair, including Lessee's obligation to correct any individual
deficiencies that may be identified from time to time with respect to any of the foregoing HQS or
Uniform Physical Condition Standards, or otherwise with respect to the maintenance obligations
set Section 10 of the Lease, Lessee specifically agrees to maintain, throughout the Term of this
Lease (including any renewal Term provided for in this Amendment No. 1), an overall final REAC
score of no less than 80 points. Lessee specifically agrees that an overall final REAC score of
less than 80 points shall constitute a default of this Lease, entitling Lessor to terminate this Lease
if such default(s) items is/are not cured no later than nine (9) months following HUD's release to
Lessee of the final HUD REAC inspection report. If deficiencies remain unresolved after the
nine (9) month cure period, the Lease shall be subject to immediate termination at Lessor's sole
discretion. Should the federal government establish any successor inspection protocol scoring
system to replace the REAC scoring system, Lessee agrees to maintain, throughout the Term
(and any renewal Term herein), an overall final score that is equivalent to an overall REAC score
10'7
of 80 points or greater, with an overall physical condition assessment score indicating that the
Building is being maintained in a good condition).
C. As part of Lessee's maintenance obligations under this Lease, as amended herein,
Lessee shall be solely responsible for obtaining the forty (40) year re -certification for the Building,
as required by the Miami -Dade County Code, and for recertifying the Building every ten (10) years
thereafter, as required by the Miami -Dade County Code.
D. At Year 40 of the renewal term of this Lease (as provided in Section X of this
Amendment No. 1), Lessee shall engage a third -party licensed engineering firm, selected and
approved by both parties, to complete a Capital Needs Assessment (CNA) inspection as attached
hereto as Exhibit "E" to ensure that the Building, its improvements and systems are structurally
sound and in good working order and conform to the requirements of any Governmental Authority
at the expiration of this Lease. Related costs of the CNA shall be paid by a reduction of Lessee's
annual Lease payment for that given year only; unless the year of inspection coincides with
already scheduled HUD required CNA inspection, in which case the Lessee shall pay for the
inspection. The resulting CNA shall specify the remaining useful life of all building systems and
assist the Lessor and Lessee's decision to develop a recapitalization plan for the property for the
remainder of the Term, or for any extension thereof, if any is approved by the City Commission
at its sole discretion. Notwithstanding the foregoing, all periodic or annual HQS or UPCS
inspections required and performed by HUD, as outlined in Section V.B of this Amendment No.
1, shall continue until the expiration of the Lease .
E. With respect to the generator (as set forth in Section II of this Amendment No. 1),
Lessee shall acquire and provide for the safe maintenance of sufficient fuel to ensure that in an
emergency situation the generators can function to maintain ambient temperatures at 80 degrees
or Tess for a period of up to ninety-six (96) hours in the event of a loss of electrical power. Lessee
shall implement policies and procedures to ensure that the staff at the Building can effectively and
immediately activate and maintain the generators and fuel required for the operation thereof.
VI. Inspection and Audit.
A. As part of Lessor's right of inspection pursuant to Section 16 of the Lease, and without
limitation of any rights of inspection otherwise specified therein, Lessee agrees that Lessor may
inspect the Building any time upon reasonable notice by authorized representatives of the Lessor,
or by any other State, County, Federal and/or municipal officer or agency having responsibilities
for inspections of such operations and/or Building provided, however, that such right shall be
exercised in such manner so as not to interfere with Lessee in the conduct of Lessee's activities
ion the Building. In conducting any Building inspections, Lessor may, but shall not be required to
use, the HUD inspection checklist form attached as Exhibit F hereto (or any successor form as
may be established by HUD from time to time). Lessee agrees to within 24 hours of a written
notice from the Lessor to undertake corrective actions to cure any deficiency cited by such
inspectors. Throughout the term of this Lease, Lessee shall retain its financial and other records
pertaining to its operation of the Building for the immediately preceding three (3) years, and such
records shall be open and available to the City Manager or his designee, as deemed necessary
by the City Manager or his designee, upon ten (10) business days' written notice from the City
Manager or his designee that the Lessor desires to review said records.
VII. Municipal Parking on Ground Floor of Demised Premises. Nothing in this
Amendment No. 1 shall apply to, or otherwise have any effect on,the municipal parking spaces
(metered or otherwise) managed and operated by the City on th ground floor of the Building
108
below the demised premises, nor shall this Amendment No. 1 apply to, or have any effect on, any
use agreements between Lessor and Lessee or other agreements related thereto.
VIII. Assignment/Transfer of Interests.
A. Lessee shall not assign sublease or encumber its interest in this Lease, as amended,
or in the Building, without Lessor's prior written consent, which consent shall not be unreasonably
withheld, conditioned or delayed, provided, however, that the foregoing shall not apply to (1) sub-
leases or rentals of individual dwelling units in accordance with the terms and conditions of this
Lease, (2) an assignment or sublease of the whole of the Lease to Lessee's parent entity,
subsidiary, or entity that is controlled by or under common control with Lessee, or (3) an entity
upon which Lessee is merged or consolidated. Lessor's consent to assignment shall be deemed
• to be "unreasonably withheld" if the proposed assignee is of such financial standing and
responsibility at the time of such assignment as to give reasonable assurance of the payment of
all rent and other amounts reserved in this Agreement and compliance with all the terms,
covenants, provisions and conditions of this Lease, as amended. Any assignment in violation of
this subsection shall be void.
IX. HUD/Related Federal Approvals. Pursuant to Sections 20 and 34 of the Lease, this
Amendment No. 1, shall be subject to and contingent upon Lessee obtaining the consent of any
regulatory agency with any interest in or jurisdiction over the Lessee or the Building, including the
U.S. Department of Housing and Urban Development, the Federal Housing Commissioner, or any
other agency or regulatory body, as applicable.
X. Renewal of Lease Term. Section 25 of the Lease is hereby deleted and replaced
in its entirety with the following:
Subject to and contingent upon Lessee's compliance with the terms and conditions
of this Lease, as amended by this Amendment No. 1, and provided that Lessee is
in good standing and not otherwise in default of any of its obligations hereunder,
at the conclusion of the initial term of this Lease on July 8, 2026, this Lease shall
be extended for an additional term of fifty (50) years, commencing on July 9, 2026,
and expiring on July 8, 2076.
XI. Annual Survey. Lessee agrees to conduct an annual satisfaction survey of residents, in
a form comparable to Exhibit "G" and shall provide Lessor with a copy of the survey results upon
request (including, at Lessor's option, a copy of the individual surveys completed by residents).
XII. Ratification of Lease. Except as specifically amended herein, all other terms and
conditions of the Lease shall remain in full force and effect. In the event there is a conflict between
the provisions provided herein and the Lease, the provisions of this Amendment No. 1 to Lease
shall govern.
Remainder of Page Intentionally Left Blank
1A 9
IN WITNESS WHEREOF, this Amendment has been duly executed by the parties hereto
as of the day and year first written above.
BY LESSOR:
Attest: CITY OF MIAMI BEACH, FLORIDA
Rafael Granado, CITY CLERK Dan Gelber, MAYOR
STATE OF FLORIDA
) SS:
COUNTY OF MIAMI-DADE )
The foregoing instrument was acknowledged before me this day of
2018, by Mayor Dan Gelber and Rafael Granado, City Clerk, or their
designees respectively, on behalf of the CITY OF MIAMI BEACH, known to me to be the persons
described in and who executed the foregoing instrument, and acknowledged to and before me
that they executed said instrument for the purposes therein expressed.
WITNESS my hand and official seal, this day of , 2018.
My Commission Expires:
Notary Public, State of Florida at Large
Commission No.:
106o
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Ctv Attomey c4y
BY LESSEE:
Attest:
Signature
Print Name
STATE OF FLORIDA )
SS:
COUNTY OF MIAMI-DADE )
MIAMI BEACH SENIOR CITIZENS
HOUSING DEVELOPMENT
CORPORATION, INC.
Morton Bahr, PRESIDENT
The foregoing instrument was acknowledged before me this day of
, 2018, by Morton Bahr, President, on behalf of the Miami Beach Senior
Citizens Housing Development Corporation, Inc., who has produced identification or is known to
me to be the person described in and who executed the foregoing instrument, and acknowledged
to and before me that they executed said instrument for the purposes therein expressed.
WITNESS my hand and official seal, this day of , 2018.
My Commission Expires:
Notary Public, State of Florida at Large
Commission No.:
101
EXHIBIT "A"
Additional Improvements
102
Council Tower8. North r South /533 & 1040 Collies Avenue, NCiami Beach, FL 33139'
Professionally Operated By: Elderly Housing Development & Operatians1c093ion
Council Towers N/S Refinance Prospect
(August 16, 2017)
Overview
Council Towers consist of two, 12 -story towers with a combined 252 -units located on 533 & 1040 Collins Avenue
(Council Towers S & N). The property was built in 1976 and has always offered quality, dean and safe affordable
housing for low-income senior citizens. The property is owned by Miami Beach Senior Citizens Housing
Development Corporation, Inc. with a 50 year Air Rights Agreement (Land Lease) dated July 9, 1976 to
EHDOC/Dade County Council for Seniors, Inc. The Land Lease expires on July 9, 2026.
As part of our ongoing mission and commitment to existing and future senior residents, and due to the need for
a capital renovation of the buildings after years of exposure to saltpeter and normal wear and tear, it is time to
perform capital improvements to the property for the health and safety of its residents and for its Tong -term
preservation.
This planned renovation would include but not be limited to; site work, exterior facade work, new windows,
interior common areas and office renovations, apartment renovations, and building systems (e.g. elevators,
roof, electric, plumbing, water pumps, generators, fire alarm systems, etc.). Funding of the project would
involve a first mortgage using HUD 223(f) affordable housing loan program. It is in the best interest of the
project to take advantage of existing low interest rates. As mentioned above, this project will benefit the 252
senior households now living in the property, The property averages Tess than 10% annual turnover and
currently has approximately 234 prospects on the wait list.
Existing Bldg. Size: 1040 Collins: 12 story building (125 units) Approx. 115,036 S.F.
533 Collins: 12 story building (125 units) Approx. 115,231 S.F.
HUD REAC Score: 93 (October 2015)
Zoning: GU
Geographic Location:
• 2 Blocks West of Ocean Drive
• 2.0 Miles East of MacArthur Causeway
• 11.2 Miles East of MIA (Airport)
* 5.6 Miles East of 1-95
1094
Scope of Work
Site Work: Parking lot seal coating and re -striping, replace exterior signage and upgrade garage lighting.
Exterior Facade Work: Replace all windows and balcony slider doors, replace Community Room and Foyer Lobby
windows with storefront, and clean, repaint and provide waterproofing as necessary.
Roof Replacement: Replace roof with energy star rated wind warranty material.
Interior Renovations: Install Lever door hardware to public bathrooms, trash rooms, common stairs and
apartment entry doors, flooring for first floor and elevator lobbies "wood look" plank tile, replace corridor VCT
on floors 2-12, replace ceiling tiles, replace lighting, and new window treatment throughout.
Second Floor Common Areas and Offices: Administration, Service Coordinator, and Property Management
offices, refurbish mailbox area, improve Community Room and Accessible Kitchen, replace ceiling and lighting,
remove gutter trim and add pairs of doors from corridor, and upgrade public bathrooms to ADA accessibility.
Apartment Renovations: Refurbish entry door and new door knocker, viewer and lever hardware, replace
interior doors as needed, make 5% or 6 residential units in each Tower UFAS handicap accessible, renovations
to accommodate hearing impaired in 3 units in each Tower, and new lever hardware for all interior doors,
Replace kitchen cabinetry with door/drawer pulls, new Formica countertops, full size energy -star rate electric
range with smart -burners and ventilation hood, single bowl sink, faucet and refrigerator. New light fixtures,
new VCT flooring throughout with tile in bathroom and kitchen, and paint walls, trim, doors and ceiling, The
bathroom will include the replacement of the toilet with 17" high low flow, replace sink with vanity, countertop
with integral bowl sink and low flow faucet, replace mirror medicine cabinet, replace tubs with walk-in showers
and roll -in showers in all ADA units, and replace shower control trim ring with single lever,
Building Systems: Evaluate chiller and corresponding black iron pipes, chiller replacement, coil replacement,
trash chute and trash compactor, elevator systems upgrade, inspect and video sanitary drains, replace domestic
water pumpand all main and branch valves, diesel fire pump, generator, electrical, new exhaust fans in kitchens
(hood) and baths (fan light), and complete emergency pull -cord station and fire alarm panel replacement.
1095
Proposed Financing Source & Uses (Refinance HUD 223(f))
SOURCES
Permanent Financing Sources
$ Per Unit
HUD 223(f) Mortgage
10,962,030
98,57%
43,500
Capital Contribution Tax Credit
0 0.00%
0
Replacement Reserves Purchased with Prop.
74,100
0.67%
294
Deferred Developer Fee
84,972
0.76%
337
TOTAL
11,121,102
100.00%
44,131
USES
Land Acquisition & Demolition
0
0,00%
0
Payoff of Existing Debt
1,023,066
9.20%
4,060
Hard Construction
6,115,915
54.99%
24,270
Hard Cost Contingency (10%)
611,592
5,50%
2,427
Developer Fee
1,131,918
10,18%
4,492
Reserves (Est. 4 Months)
1,015,428
9,13%
4,029
Resident Relocation
250,000
2.25%
992
FF&E (Furniture, Fixtures & Equipment)
75,000
0.67%
298
Architectural & Engineering Fees
150,000
15,000
1.35%
0.13%
595
60
Survey ($7,500 Each Bldg.)
Construction Insurance
50,000
0.45%
198
Construction Interest
200,000
1.80%
794
HUD Inspection Fee (1% Repairs)
67,275
0.60%
267
HUD Mortgage Insurance Premium (0,25%)
27,405
0.25%
109
HUD Exam Fee (0.30%)
32,886
0.30%
131
Financing Fee (1%)
109,620
0.99%
435
Bond Financing Fee (5.06%)
0
0.00%
0
Lender Inspection Fee
8,500
0,08%
34
Appraisal
15,000
0.13%
60
Market Study
0
0.00%
0
Environmental (ESA, Radon)
12,000
0.11%
48
PCNA
13,950
0.13%
55
Independent A&E Cost Review
18,000
0,16%
71
Cost Certification
12,000
0.11%
48
Title & Recording
0
0.00%
0
FHA Lender Legal
17,500
0.16%
69
Mortgagor Legal
50,000
0.45%
198
Organizational Expense
99,047
0.89%
393
TOTAL DEVELOPMENT COSTS
11,121,102
100.00%
44,131
SUPLUS/(GAP)
(0)
0.00%
1096
Debt Service Coverage Ratio -15Year Projection
YEAR
1
2
9
4
0
7
8
9
10
Income
$3,237,548
$3,302,298
$3,368,344
3,435,711
$3,504,426
$3,574,514
$3,646,004
$3,718,924
$3,793,303
$3,869,169
En0n se
NOI
($2,451,945)
($4523,885)
$778,413
($2,597,950)
$770,394
$683,474
($2 674,205)
$761,507
$683,474
($2,7s2,713)
(p,833,542)
($2;916,761)
($3,002,441)
$716 423
($3,090,655)
03,181,4781
$785,602
$751,713
$683,474
lig
$68,239
$740,972
$729,243
$702,648
$687,691
$683,474
„Of
$4,217
65
$683,474
$683,474
$683,474
57,498
$683,474
1, 7
$45,769
$683 474
,
1,05
fi38 010
,, ,
$683,474
, 3
$19 174
,
19SCR,
1,13
114
LB.
1,11,
Cash FIow
$102,128
$94,940
$86,920
$78,033
Management/ Experience
The property will continue to be managed and operated by EHDOC management and whose years of experience
qualifies them as the best suited for the task. An EHDOC Senior Analyst in collaboration with a licensed general
contractor, architect, engineers, and members of EHDOC's management team will be assigned to oversee the
refinance and rehab of the property.
KlOs will be measured as follows:
Number of tenants served/accommodations +250
Number of residential units renovated/rehabilitated = 250
REAC scores for the property after project completion = 95% score or better
Turnover rates = sustained at or below 1% vacancy
Energy Efficiency and Utility Cost reduction for the towers = tracked reduction of energy footprint costs
by 15%
Objective
Project renovations will benefit all current residents that occupy the 250 residential units at the property,
including handicap and visual/hearing impaired. The renovations will also provide current employees and
service providers with a safer and more efficient work environment. The office renovations will offer an inviting,
comfortable and aesthetically suited place of work, and the upgraded building systems will significantly reduce
inconveniences to residents and workload of existing staff,
Additionally, the development work will create construction related jobs in excess of 230 tradesmen and 8
Administrative & Architectural and Engineering staff.
Residents will not be relocated through the renovation phase. EHDOC has a long history of successful and
efficient rehabilitation of high-rise residential communities with the residents remaining "in place". EHDOC's
primary objective is to complete the renovation on-time and within budget with minimadisruption to the
residents lives and daily management of the property. Residents will be required to leave &left unit (selected
group of residents each week) by 8:OOAM each weekday (no weekends) and may return to their unit by 6:OOPM
each night. Specifically, blocks of 3 units to start for the first 2 weeks; 6 units per week for le next 4-6 weeks;
9 units per week for the next 6-8 weeks; and 12 units per week for the duration of the rehab. Resident personal
property will be packed in secured, storage tubs ari1ik97ates for only the rooms of their apartment under
renovation. Repairs will commence in the kitchen (residents will lose their kitchen use for one night - meal
service will be arranged in the community room for their convenience) and bathroom fixtures, which takes two
days to complete, The flooring replacement, lighting and door replacements will take 1-2 days to complete, and
window replacements and drywall repair and painting will take 1-2 days. Last, the bedroom will take one full
day. Multiple trades work on individual 30 minute blocks of time in an integrated and strategic fashion to ensure
that plumbing, electrical, mechanical, structural/windows, painting, and flooring are coordinated,
The Council Towers renovation with resident's in-place will be the 14th project EHDOC has undertaken since
2009. EHDOC understands and is fully prepared with qualified professional staff to assist senior residents who
may become disoriented, confused, or impatient during the rehabilitation process.
Projected Timeline
September 2017 City of Miami Beach Approval of Air Rights Extension
October 2017 Notify Residents of Planned Renovation (Resident Meetings)
Air Rights Agreement Executed and Recorded
November 2017 Apply for Refinance/Rehab Funds
April 2018 Closing
May 2018 Rehab Commences
June 2019 Substantial Rehab Completion
1098
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1102
A National Leader Providing la ih Quality,
Affordable Housing for Senior Citizens
Mission
Elderly Housing Development & Operations Corporation (EHDOC) develops and manages safe, secure, and
affordable housing for senior citizens across the United States. EHDOC advocates for the highest quality of life
for the seniors of today and tomorrow.
Overview
EH DOC builds and manages affordable housing for seniors. EHDOC currently manages 54 multi -family
communities a nd has several projects under construction/development, comprising morethan 5,000 apartments,
which house roughly 6,000 residents in 14 states, Washington, D.C. and Puerto Rico.
EHDOC is a not-for-profit 501(c)(3) organization, which was formed in 1978 by the National Council of Senior
Citizens, the advocacy organization responsible for strong support of Medicare and the Older Americans Act.
EHDOC is a national leader and advocate at all levels of government in promoting independent living and life
enrichment for seniors,
EH DOC has a fully trained staff to manage and develop Low -Income Tax Credit (LIHTC) properties, Staff is
Licensed and certified in Housing, Tax Credits and Property Management.
EHDOC properties have averaged scores greater than 90 from HUD's Real Estate Assessment Center (REAC),
Passing score is 60 and industry average is in the mid-70s.
EH DOC's properties have less than 4% turnover rate due to our belief of "Aging in Place" and our commitment
to provide supportive services from our service coordinators. Less than 2% of our residents move to an assisted
living facility or nursing home.
Services
• Property Development (as Sponsor, Developer, Co -Developer, Managing General Partner)
• Acquisition and Financing; Re -Financing using Low -Income Tax Credits
Community Management (as Non-profit Managing General Partner, Non-profit Management Agent)
• Social and Health Services Coordination (Service Coordinator within Management Agent)
• Establishing the system to support "Aging in Place" through partnering with in-house care
medical services
Tax Credit Development
(Acquisition -Rehabilitation Refinancing and New Development)
EHDOC is a multi -faceted company accomplished in completing all aspects of affordable housing development
including feasibility studies, land/building acquisitions, site planning and design, entitlements, sourcing of equity
and debt, construction management, leasing, debt conversion, and asset management,
EH DOC has refinanced and refreshed a substantial portion of its portfolio, while adding new developments using
a range of financing tools in which Low income Housing Tax Credits (LIHTC) have played a major role, Currently
there are several developments in the pipeline with LIHTC financing.
Present pipeline of project financing, utilizing LIHTC 9% and 4% (with Tax Exempt Bonds), approaches $100M
in total development cost. Projects are located in California, Illinois, Connecticut, Ohio and Florida,
1103
Tax Credit Investment Benefits
Significant benefits from tax credit investment in new property development and in acquisition -rehabilitation
accrue to municipalities, property owners and developers, property management agents, and most importantly,
current and prospective project residents. EHDOC is deeply experienced in low income housing tax credit
funding and aligned with strong investment partners to bring these benefits to fruition:
• Existing Project Refinancing — greater $ proceeds for rehabilitation of older buildings and reduced debt
obligation via substantial equity investment
• New Construction of Affordable Housing — large, available investment pool of capital and favorable tax
credit benefits to investors to help fund new projects
« Local construction purchasing and jobs creation
• Viable replacement project investment source as replacement to lost HUD 202 funding
+ Reliable funding source to spur new housing development, filling a huge need for many communities
(affordable independent and assisted living for the elderly and workforce including firemen, police,
teachers, medical technicians, and many other community service employees)
Planned Developments with Cities
EHDOC actively partners as community project co -developer in new planned developments with cities and
communities that share EHDOC's mission for good quality, safe and affordable housing forthe elderly; and which
face a shortage of current housing for their lower income residents, EHDOC has experience working with many
cities including City of Chicago, City of Miami, City of Miami Beach, City of Canton, OH and City of Waterbury, CT.
HUD Experience
Of the properties in the EHDOC portfolio and construction pipeline, 47 came under the Section 202 program
with Section 8 rental assistance. The remaining 7 are Hugh Carcella Apartments (Section 236) Reading, PA;
Stanley Axlrod Towers (Section 202/without Section 8) Miami, FL; Jack Kenny Memorial (Section 236) Rochester,
NY; Robert Sharp Towers II (Section 221(d)(4)) Miami Gardens, FL; North Park Village Apartments (developed
through the CDBG Program in the City of Chicago) Chicago, IL;J, Michael Fitzgerald Apartments (Section 202/8
with 4% LIHTC and City Chicago Donation Tax Credit) Chicago, IL; and Minerva Manor (Housing Authority Loan
and 4% LIHTC with tax-exempt bonds) Fontana, CA.
Industry Affiliations
EFIDOC is affiliated with the U.S. Department of Housing and Urban Development (HUD), the Alliance for
Retired Americans (ARA), Leading Age, National Council on Aging (NCOA), Southeastern Affordable Housing
Management Association (SAN MA), National Leased Housing Association (NLHA), and the National Affordable
Housing Management Association (NAHMA),
Financial and Legal Partnerships
EHDOC partners with, among many, the following financial institutions for debt financing, equity investment,
insurance, and representation,
Debt Financing: Wells Fargo; TD Bank; US Bank; Lancaster Pollard Mortgage Co.; California Statewide
Communities Development Authority; AGM Financial Services; Draper and Kramer; and Housing Investment
Trust of the AFL-CIO
Equity Investment: Stratford Capital Group, US Bank; City Real Estate Investors; TD Bank; and Wells Fargo
Insurance Services: Wells Fargo
Legal Representation; Bernstein -Shur (EHDOC Corporate General Counsel), Nixon Peabody; Krooth Altman; and
numerous firms with strong affiliations with law -income housing development in their respective communities,
580 Sawgrass Corporate Parkway, Ste 100 1 Fort Lauderdale, FI.. 33323 2f3t 9
P: 954,835.9200 1 F: 954,835.0f3 -B 1 www.ehdoc.or•c7
1104
MIAMI BEACH SENIOR CITIZENS HOUSING
DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO.066-EH005
FINANCIAL STATEMENTS AND
SUPPLEMENTARY INFORMATION
FOR THE YEARS ENDED
JUNE 30, 2016 AND 2015
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EHOO5
FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
FOR THE YEARS ENDED JUNE 30, 2016 AND 2015
CONTENTS
Independent Auditor's Report 1-2
Financial Statements:
Statements of Financial Position 3-4
Statements of Activities 5
Statements of Cash Flows 6-7
Notes to the Financial Statements 8-14
Supplementary Information;
Supplementary Information Required by HUD 17-26
Schedule of Expenditures of Federal Awards 27-28
Summary Schedule of Prior Year Findings 29-30
Independent Auditor's Report on Internal Control Over Financial Reporting
and on Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance with Government Auditing Standards 31-32
Independent Auditor's Report on Compliance Far Each Major Program and On
Internal Control Over Compliance Required by the Uniform Guidance 33-34
Schedule of Findings and Questioned Costs 36-37
Corrective Action Plan 38
Certification of Officers 39
Certification of Management Agent 40
Independent Accountant's Report on Applying Agreed -Upon Procedures 41-42
1106
' bellows
associates p.a,
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ACeOUN 'Y A N T
& A 1:1 V I. A Cl N 5
INDEPENDENT AUDITOR'S REPORT
To the Board of Directors of
Miami Beaoh Senior Citizens Housing Development Corporation, Inc,
Miami Beach, Florida. 33139
Report on the Financial Statements
We have audited the accompanying financial statements of Miarnl Beach Senior Citizens Housing
Development Corporation, Inc,, operating as Council Towers, HUD Project No. 066-EH005, which
comprise the statements of financial position as of June 30, 2016 and 2015, and the related statements of
activities and cash flows for the years then ended, and the related notes to the financial statements,
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes the
design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from rnateriai misstatement, whether due to fraud or error,
Auditor's Responsibility
Our responsibility Is to express an opinion on these financial statements based on our audit, We conducted
our audit In accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free from material misstatement,
An audit Involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor's Judgment, including the assessment
of the risks of material misstatement of the financial statements, whether due to fraud or error. In making
those risk assessments, the auditor considers Internal control relevant to the entity's preparation and fair
presentation of the financial statements In order to design audit procedures that are appropriate In the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal
control, Accordingly, we express no such opinion, An audit also includes evaluating the appropriateness of
accounting policies used and the reasonableness of significant accounting estimates made by
management, as well as evaluating the overall presentation of the financial statements.
.We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
audit opinion,
Opinion
In our opinion, the financial statements referred to above present fairly, In all materiel
respects., the financial position of Miami Beach Senior Citizens Housing Development
Corporation, Inc, as of June 30, 2016 end 2015, and the changes in Its net assets and its
cash flows for the years then ended in accordance with accounting principles generally
accepted in the United States of America.
1107
954,838.7000
8roward
305.553,1310
Miami•Uade
954,838,7888 Fax
7890 Peters Rod, Suite G•102
Plantation, FI 33324
www,bellowscpa,com
Other Matters
Other Information
Our audit was conducted for the purpose of forming an opinion on the financial statements as a whole. The
accompanying supplementary information shown on pages 17 to 26 Is presented for purposes of additional
analysis as required by the Consolidated Audit Guide for Audits of HUD Programs Issued by the U.S.
Department of Housing and Urban Development, Office of the Inspector General, and Is not a required part
of the financial statements. The accompanying schedule of expenditures of federal awards, as required by
Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards, is presented for purposes of additional analysis
and is not a required part of the financial statements. Such information is the responsibility of management
and was derived from and relates directly to the underlying accounting and other records used to prepare
the financial statements, The information has been subjected to the auditing procedures applied in the
audit of the finandal statements and certain additional procedures, including comparing and reconciling
such information directiy to the underlying accounting and other records used to prepare the financial
statements or to the financial statements themselves, and other additional procedures in accordance with
auditing standards generally accepted in the United States of America. In our opinion, the information is
fairly stated, in all material respects, in relation to the financial statements as a whole,
Other Reporting Required by Government Auditing .Standards
In accordance with Goverment Auditing Standards, we have also issued our report dated September 19,
2016, on our consideration of Miami Beach Senior Citizens Housing Development Corporation, Ino's internal
control over financial reporting and on our tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe
the scope of our testing of internal control over financial reporting and compliance and the results of that
testing, and not to provide an opinion on internal control over financial reporting or on compliance, That
report is an integral part of an audit performed in accordance with Government Auditing Standards in
considering Miami Beach Senior Citizens Housing Development Corporation, Int.'s internal control over
financial reporting and compliance.
/kuipx,e, P
Bellows Associates, P.A.
Plantation, Florida
September 19, 2016
-2-
1108
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO.066-EH005
STATEMENTS OF FINANCIAL POSITION
JUNE 30, 2016 AND 2015
ASSETS
Cash - operations
Tenant accounts receivable
Accounts receivable - HUD
Accounts receivable - Other
Prepaid expenses
PROPERTY AND EQUIPMENT
Land improvements 39,976 39,976
Buildings 11,043,026 10,730,626
Building equipment - portable 705,413 700,874
Furnishings 1,301,835 1,266,413
Office furniture and equipment 173,309 173,309
Maintenance equipment 36,051 36,051
13,299,610 12,947,249
Accumulated depreciation ....._111,2811421 (10,909,738)
1,913,461 2,037,511
Land _._._ 251,780 251,780
2,165,241 2,289,291
2016 2015
$ 313,956 $ 90,784
28 151
10,540 8,616
1,398
83,084 105,288
409,006 204,838
DEPOSITS
Escrow deposits
Replacement reserve
Tenant deposits held in trust
Total Deposits
OTHER ASSETS
Deferred financing costs
Miscellaneous other assets
Total Other Assets
TOTAL ASSETS
43,739 443,976
780,143 555,624
67,635 64,200
891,517 1,063,800
1,817 2,312
150,049 161,876
151,866 154,188
$ 3,617,630 $ 3,712,117
See accompanying notes to the financial statements
-3-
1109
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC,
OPERATING AS COUNCIL TOWERS
PROJECT NO, 066-EH005
STATEMENTS OF FINANCIAL POSITION (CONTINUED)
JUNE 30, 2016 AND 2015
2016 2015
LIABILITIES
Mortgage payable $ 1,8$3,678 $ 2,343,488
Accounts payable - operations 255,466 86,389
Accounts payable - other 7,971 11,049
Accrued wages payable 40,362 52,346
Accrued payroll taxes payable 609
Accrued management fee payable 11,925 13,357
Accrued interest payable - mortgage 10,791 26,666
Miscellaneous current liabilities 29,399 113,203
Tenant deposits held in trust 62,430 61,489
Prepaid revenue 2,191 2,536
TOTAL LIABILITIES 2,304,712 2,710,512
NET ASSETS
Unrestricted net assets 1,312,918 1,001,606
Temporarily restricted net assets
Permanently restricted net assets
TOTAL NET ASSETS 1,312,918
TOTAL LIABILITIES AND NET ASSETS
3,617,630
See accompanying notes to the financial statements
-4-
1110
1,001,605
3,712117
REVENUES
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC,
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EHOO5
STATEMENTS OF ACTIVITIES
FOR THE YEARS ENDED JUNE 30, 2016 AND 2015
2016 2015
Rent $ 3,322,643 $ 3,252,270
Financial 12,172 8,268
Other 2,772 14,944
TOTAL REVENUES 3,337,587 3,275,482
EXPENSES
Administrative 499,045 399,721
Utilities 472,726 508,199
Operating and maintenance 837,440 906,835
Taxes and insurance 419,443 413,423
Depreciation 476,411 440,649
Amortization 495 495
Financial 143,077 171,446
Multifamily housing service coordinators 177,637 163,407
TOTAL EXPENSES 3,026,274 3,004,175
CHANGE IN NET ASSETS 311,313 271,307
NET ASSETS AT BEGINNING OF YEAR 1,001,605 730,298
NET ASSETS AT END OF YEAR $ 1,312,918 $ 1,001,605
See accompanying notes to the financial statements
-5-
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT N0, 066•EH005
STATEMENTS OF CASH FLOWS
FOR THE YEARS ENDED JUNE 30, 2016 AND 2015
2016
CASH FLOWS FROM OPERATING ACTIVITIES
Rental receipts $ 3,316,021 $ 3,258,187
Interest received 1,457 1,665
Other cash received 2,772 14,944
Total receipts 3,320,250 3,274,796
2015
Administrative (141,809) (145,751)
Management fee (144,994) (141,360)
Utilities (479,715) (471,448)
Salaries and wages (546,557) (440,661)
Operating and maintenance (662,785) (700,976)
Property insurance (106,121) (139,774)
Miscellaneous taxes and insurance (314,664) (288,454)
Tenant deposits held In trust (2,494) (1,197)
Interest on mortgage (158,942 (160,298)
Total disbursements (2,558,0811. ___ (2,489,919)
Net cash provided by operating activities 762,169 784,877
CASH FLOWS FROM INVESTING ACTIVITIES
Deposits to mortgage escrow and interest retained in account (79,159) (331,155)
Withdrawals from the escrow account 479,396 163,032
Deposits to reserve for replacement and interest retained In account (213,804) (211,314)
Withdrawals from reserve for replacement - 145,849
Purchase of fixed assets (156,309) (139,971)
Other Investing activities - construction In progress (109,211) (64,367)
Net cash (used in) investing activities (79,087) (437,926)
CASH FLOWS FROM FINANCING ACTIVITIES
Mortgage principal payments (459,910) (363,347)
Net cash (used in) financing activities (459,910) (363,347)
NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 223,172 (16,306)
BEGINNING OF YEAR CASH 90,764 107,180
END OF YEAR CASH $ 313,956 90.784
SUPPLEMENTAL DISCLOSURES:
Noncash Investing activities
Purchase of fixed assets $ 196,062 $ 10,789
Construction in Progress (111,038) 87.509
Accounts fay (85,014) {9$,298)
Interest paid
See accompanying notes to the financial statements
-6-
1112
$
158,942 ,$ _ 160,298
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066EH005
STATEMENTS OF CASH FLOWS (CONTINUED)
FOR THE YEARS ENDED JUNE 30, 2016 AND 2015
2016 2015
CASH FLOWS FROM OPERATING ACTIVITIES
Change in net assets $ 311,313 $ 271,307
Adjustments to reconcile change in net assets to net cash
provided by operating activities
Depreciation expenses 476,411 440,649
Amortization expense 495 495
Net realized and unrealized gain on investments (10,715) (6,603)
Increase or decrease in:
Tenant accounts receivable 123 2,161
Accounts receivable - other (3,323) 358
Prepaid expenses 22,204 22,623
Cash restricted for tenant security deposits (3,435) (3,034)
Accounts payable (6,634) 18,771
Accrued liabilities (9,102) 23,359
Accrued interest payable (15,865) 11,148
Tenant deposits held in trust 941 1,837
Prepaid revenue (344) 1,806
Net cash provided by operating activities $ 762,169 $ 784,877
See accompanying notes to the financial statements
-7-
1113
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EH005
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEARS ENDED JUNE 30, 2016 AND 2015
NOTE 1 -- ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Miami Beach Senior Citizens Housing Development Corporation, Inc., operating as Council Towers, (the
Project) was organized as a non-profit corporation in the State of Florida, to acquire an interest in real
property located in Miami Beach, Florida, The corporation has constructed and operates an apartment
complex of 252 units, under Section 202 of the National Housing Act of 1959 and Section 8 of the
National Housing Act of 1937. Such projects are regulated by the U,S, Department of Housing and Urban
Development (HUD) with respect to rent charges and operating methods, The Regulatory Agreement
prohibits any distribution of surplus cash available at the end of each year.
The Project's major program is its Section 202 Supportive Housing for the Elderly — Direct Loan. The
Project's Section 8 Housing Assistance Payment (HAP) Program provides for a significant portion of the
Project's rental income through rental assistance from HUD. The Project's Section 8 program is
nonrnajor.
The following significant accounting policies have been followed in the preparation of the financial
statements:
Fixed Assets
Fixed assets and organization costs are stated at cost, The Project Currently capitalizes fixed
assets over $1,000 and all lesser items are expensed. Depreciation of fixed assets is provided
using the straight-line method over the estimated useful lives of the assets, as follows:
Years
Land improvements 5
Building and equipment -fixed 5-40
Furniture and equipment 5-20
Depreciation expense for the years ended June 30, 2016 and 2015 was $476,411 and $440,649,
respectively.
Amortization
Deferred financing costs are being amortized over the life of the mortgage (40 years) on a
straight-line basis.
Financial Statement Presentation
The accompanying financial statements were prepared in conformity with accounting principles
generally accepted In the United States of America. The Project reports information regarding its
financial position and activities according to three classes of net assets: unrestricted net assets,
temporarily restricted net assets, and permanently restricted net assets. Accordingly, none of the
Project's net assets are subject to donor -imposed restrictions and are therefore accounted for as
unrestricted net assets.
1114
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EHOO5
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEARS ENDED JUNE 30, 2016 AND 2015
NOTE 1- ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
jCONTINUEDJ
Income Taxes
The Project is currently exempt from federal income taxes under Section 501(0(3) of the Internal
Revenue Code, The Project's Forms 990, Return of Organization Exempt from Income Tax, for
the years ending 2012, 2013, 2014, and 2015 are subject to examination by the Internal Revenue
Service, generally for three years after they were filed. Currently no year is under examination,
Cash and Cash Equivalents
For the statement of cash flows, all unrestricted investment instruments with original maturities
of three months or less are cash equivalents. The Project has no cash equivalents at June 30,
2016 and 2015.
Use of Estimates
The preparation of financial statements in conformity with accounting principles generally
accepted in the United States of America requires management to make estimates and
assumptions that affect the reported amount of assets and liabilities and disclosure of contingent
assets and liabilities at the date of the financial statements and the reported amounts of revenues
and expenses during the reporting period. Actual results could differ from those estimates,
Date of Management's Review
Management has evaluated subsequent events through the time of issuance of these financial
statements on September 19, 2016.
NOTE 2 - RELATED PARTIES
The Project is sponsored by Elderly Housing Development and Operations Corporation (EHDOC). The
bylaws of the Project require that the Board of Directors be composed of eight members. The President
and Executive Director of EHDOC shall, by virtue of their offices, be members of the Board of Directors
and the remaining directors shall be selected by EHDOC.
EHDOC manages the complex and provides accounting services, for which EHDOC receives fees. The
total amount charged by EHDOC for management fees for the years ended June 30, 2016 and 2015 was
$143,662 and $142,790, respectively, which is approximately 4.42% of gross receipts, The total amount
charged by EHDOC for accounting services for the years ended June 30, 2016 and 2015 was $19,656
for both years. The total amount charged by EHDOC for quality assurance services for the years ended
June 30, 2016 and 2016 was $8,190 and $7,898, respectively, For the years ended June 30, 2016 and
2015 the Project incurred other costs to EHDOC in the amount of $374,616 and $410,674, respectively,
which may include reimbursements for insurance, pension, and other project expenses. The total due to
EHDOC as of June 30, 2016 and 2015 was $30,471 and $13,995, respectively.
_g.
1115
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO.066-EH005
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEARS ENDED JUNE 30, 2016 AND 2015
NOTE 3 — HUD RESTRICTED DEPOSITS
Reserve for Replacement
Under the regulatory agreement, the Project is required to set aside amounts for the replacement of
property and other project expenditures approved by HUD. Replacement reserve deposits, which
approximate $780,143 and $555,624 at June 30, 2016 and 2015, respectively, are held in separate
accounts and generally are not available for operating purposes. As of June 30, 2016 the required
monthly deposits to the replacement reserve accounts were fully met. As of June 30, 2015, the required
deposits to the replacement reserve were not fully met and a finding was issued.
NOTE 4 — MORTGAGE PAYABLE
The mortgage payable to and insured by HUD was approved for $7,773,700. The mortgage is payable In
480 monthly installments of principal and interest, beginning January 1983. The annual Interest rate Is
6.875%. The mortgage note is secured by the apartment complex.
Maturities of the mortgage note for the Project, in each of the next five years are as follows:
June 304
2017 $ 455,942
2018 488,294
2019 522,943
2020 416,399
2021 -
For the years ending June 30, 2016 and 2015 interest expense on the mortgage was $143,077 and
$171,446, respectively,
NOTE 5 RENT INCREASES
Under the regulatory agreement, the Project may not increase rents charged to tenants without HUD
approval.
NOTE 6— FUNCTIONAL ALLOCATION OF EXPENSES
Expenditures incurred in connection with project operations and expenditures made for corporate
purposes have been summarized by natural expense classification basis in the statements of activities.
-10-
1116
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EH005
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEARS ENDED JUNE 30, 2016 AND 2015
NOTE 6 -- FUNCTIONAL ALLOCATION OF EXPENSES (CONTINUEDI
For the years ended June 30, 2016 and 2015, the Project expended $3,026,274 and $3,004,175,
respectively. They have estimated that on a functional classification basis these expenses would be
allocated as follows:
Program services
General and administrative
Fundraising
Total
2016 2015_
2,527,229 $ 2,604,454
499,045 399,721
3,026,274
3,004,175
NOTE 7 — INTANGIBLE ASSETS
Intangible assets consist of deferred financing costs associated with the HUD Section 202 Direct
Loan program. As of June 30, 2016 and 2015, deferred financing costs were $19,806 for both years.
The total deferred financing costs are being amortized over the life of the mortgage (40 years) on a
straight-line basis. Accumulated amortization as of June 30, 2016 and 2015 was $17,989 and
$17,494, respectively,
Amortization expense in each of the next five years is estimated as follows:
June 30:
2017 $ 495
2018 495
2019 496
2020 332
2021
Amortization expense for the years ended June 30, 2016 and 2015 was $495 for both years.
NOTE 8 — FAIR VALUE MEASUREMENTS
Accounting standards provide a framework for measuring fair value based on a hierarchy that prioritizes
the inputs to valuation techniques used to measure fair value, as follows: Level 1, which refers to
securities valued using unadjusted quoted prices from active markets for identical assets; Level 2, which
refers to securities not traded on an active market but for which observable market inputs are readily
available; and Level 3, which refers to securities valued based on significant unobservable inputs. Assets
and liabilities are classified in their entirety on the lowest level of Input that is significant to the fair value
measurement.
-11-
1117
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EHOO5
NOTES TO THE FINANCIAL_ STATEMENTS
FOR THE YEARS ENDED JUNE 30, 2016 AND 2015
NOTE 8 - FAIR VALUE MEASUREMENTS (CONTINUED)
Level 1
Inputs to the valuation methodology are unadjusted quoted prices for identical assets or
liabilities In active markets that the Project has the ability to access.
Level 2
Inputs to the valuation methodology include
• Quoted prices for similar assets or liabilities in active markets;
• Quoted prices for identical or similar assets or liabilities in active markets;
• Inputs other than quoted prices that are observable for the asset or liability; and
• inputs that are derived principally from or corroborated by observable market
data by correlation or other means.
If the asset or liability has a specified (contractual) term, the level 2 input must be
observable for substanttafy the full terra of the asset or liability.
Level 3
Inputs to the valuation methodology are unobservable and significant to the fair
value measurement,
Changes In valuation techniques may result in transfers in or out of an investment's assigned level within
the hierarchy.
Asset Valuation Techniques
Valuation techniques used need to maximize the use of observable inputs and minimize the use of
unobservable inputs. The following is a description of the valuation methodologies used for assets at fair
value, There have been no changes in the methodologies used at June 30, 2016 and 2015.
• U.S. government securities; Valued using pricing models maximizing the use of observable
inputs for similar securities.
The following tables set forth by level within the fair value hierarchy a summary of the Project's
Investments measured at fair value on a recurring basis at June 30, 2016 and 2015;
Fair Value Measurements as of June 30.2016
Quoted Prices Significant
In Active Other Significant
Markets for Observable Unobservable
Identical Assets Inputs Inputs
(Lovell) (Level 1 (Level 3)
Total
Cash management accounts $ 50,594 $ $ $ • 50,694
U.S. government securities 292,596 292,596
Total $ , 343,190. $ $ $ 343,190
.12-
1118
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EHOO5
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEARS ENDED JUNE 30, 2016 AND 2015
NOTE 8- FAIR VALUE MEASUREMENTS PiNTINUED)
Fair Value Measurements as of June 30, 2015
Quoted Prices Significant
In Active Other Significant
Markets for Observable Unobservable
Identical Assets Inputs Inputs
(Level 1) (Level 2) (Level 3) Total
Cash management accounts $ 43,908 $ $ $ 43,908
U.S. government securities 288,667 2 N ,587
Total $ 332,476 $ $ $ 332,476
The Project's policy is to recognize all transfers between levels at the beginning of the reporting period.
For the years ended June 30, 2016 and 2015, there were no significant transfers in or out of Level 1, 2 or
3,
NOTE 9- INVESTMENTS
For the years ended June 30, 2016 and 2015, the Project's investments (including gains and losses
on investments bought and sold, as well as held during the year) appreciated in value by $10,715 and
$6,603, respectively, as presented in the statements of activities as follows:
Net change in appreciation in fair value of investments whose fair
value was determined based upon market prices:
U.S. government securities
2016 2015
$ 10,715 $ 6,603
Net change in appreciation in fair value of investments $ 10,716 $ 6.603
NOTE 10 - EMPLOYEE BENEFIT PENSION PLAN
The employees of the Project are covered under a defined benefit pension plan, The collectively
bargained plan is sponsored by the Service Employees International Union, Pension expense for the
years ended June 30, 2016 and 2015 was $97,338 and $79,984 respectively. The Project also provides
a 401k plan for its employees through Franklin Templeton Investments. The Project matches employee
contributions up to a limit of 3% of employee compensation for the year. 401k contribution expense for
the years ended June 30, 2016 and 2016 was $5,338 and $5,001, respectively.
-13-
1 1 1 9
MIAMI E=ACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC,
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EHOO5
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEARS ENDED JUNE 30, 2016 AND 2015
NOTE 11- CURRENT VULNERABILITY DUE TO CERTAIN CONCENTRATIONS
The Project's sole asset is a 252 -unit apartment building, The Project's operations are concentrated in
the multifamily real estate market, In addition, the Project operates in a heavily regulated environment.
The operations of the Project are subject to the administrative directives, rules and regulations of federal,
state and Local regulatory agencies, including, but not limited to, HUD. Such administrative directives,
rules and regulations are subject to change by an act of congress or an administrative change mandated
by HUD. Such changes may occur with little notice or inadequate funding to pay for the related cost,
including the additional administrative burden, to comply with a change.
The Project maintains its cash balances at two financial institutions, one of which balances are insured
up to $250,000 by the Federal Deposit Insurance Corporation (FDIC). Account balances at the other
financial institution are protected by the Securities Investor Protection Corporation (SIPC) up to
$500,000, which includes a $250,000 limit for cash. At June 30, 2016 and 2015, cash balances exceeded
the federaliy insured limit by $684,963 and $506,645, respectively, at the FDIC insured financial
institution. At June 30, 2016 and 2015, cash balances exceeded the SIPC insured limit by $91,178 and
0,463, respectively. The Project has not experienced any Toss in such accounts and believes it is not
exposed to any significant credit risk on its cash balances.
NOTE 12 - RECLASSIFICATIONS
Certain items in the June 30, 2015 report have been reclassified to conform to current year classification,
Such reclassifications had no effect on previously reported net income,
-14-
1120
SUPPLEMENTARY INFORMATION
1121
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EHOO5
INDEX TO SUPPLEMENTARY INFORMATION REQUIRED BY HUD
FOR THE YEAR ENDED JUNE 30, 2016
Statement of Financial Position Data 17-18
Statement of Activities Data 19-20
Statement of Equity Data 21
Statement of Cash Flows Data 22-23
Computation of Surplus Cash 24
Schedule of Changes in Fixed Asset Accounts 25
Schedule of Reserve for Replacement 26
Schedule of Expenditures of Federal Awards 27-28
1122
{
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO.066-EH005
STATEMENT OF FINANCIAL POSITION DATA
JUNE 30, 2016
ASSETS
CURRENT ASSETS
1120 Cash - operations $ 313,956
1130 Tenant accounts receivable 28
1135 Accounts receivable - HUD 10,540
1140 Accounts receivable - commercial rent 1,398
1200 Prepaid expenses 83,084
1100T Total Current Assets 409,006
1191 TENANT DEPOSITS HELD 1N TRUST 67,635
DEPOSITS
1310 Escrow deposits 43,739
1320 Replacement reserve 780,143
1300T Total Deposits 823,882
PROPERTY AND EQUIPMENT
1410 Land
1420 Buildings '
1440 Building equipment - portable
1460 Furnishings
1465 Office furniture and equipment
1470 Maintenance equipment
1400T Total Fixed Assets
1495 Accumulated Depreciation
1400N Net Fixed Assets
OTHER ASSETS
1520 Deferred financing costs
1590 Miscellaneous other assets
291,766
11,043,026
705,413
1,301,835
173,309
36,051
13,551,390
11,386,149
2,165,241
1,817
1590-010 Construction in progress 150,049
1500T Total Other Assets 151,866
1000T TOTAL ASSETS $ 3,617,630
See Auditor's Report
-17-
1123
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO, 066-EHQ05
STATEMENT OF FINANCIAL POSITION DATA (CONTINUED}
JUNE 30, 2016
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
2110 Accounts payable - operations
2116 Accounts payable - section 8
2120 Accrued wages payable
2121 Accrued payroll taxes payable
2123 Accrued management fee payable
2131 Accrued interest payable • first mortgage
2170 Mortgage payable - first mortgage
2190 Miscellaneous current liabilities
2190-010 Accrued audit fees
2190-010 Accrued accounting fees
2190-010 Accrued health and pension
2210 Prepaid revenue
2122T Total Current Liabilities
2191 TENANT DEPOSITS HELD IN TRUST
255,456
7,971
40,362
609
11,925
1Q791
455,942
9,985
1,700
17,714
2,191
814,646
62,430
LONG TERM LIABILITIES
2320 Mortgage payable - first mortgage 1,427,636
2300T Total Long Term Liabilities 1,427,636
2000T Total Liabilities 2,304,712.
NET ASSETS
3131 Unrestricted net assets
3132 Temporarily restricted net assets
3133 Permanently restricted net assets
3130 Total Net Assets
2033T TOTAL LIABILITIES AND NET ASSETS
See Auditor's Report
-18-
1124
1,312,918
1,312,918
3,617630
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO.066-EH005
STATEMENT OF ACTIVITIES DATA
FOR THE YEAR ENDED JUNE 30, 2016
REVENUES
5120 Rent revenue - gross potential $ 808,412
5121 Tenant assistance payments 2,470,422
5140 Rent revenue - stores and commercial 46,124
51007 Total Rent Revenue 3,324 958
5220 Vacancies - apartments
5200T Total Vacancies
5152N Net Rental Revenue
5440 Revenue from investments - replacement reserve
5490 Revenue from investments - miscellaneous
5490-010 Escrow deposits
5400T Total Financial Revenue
5910 Laundry and vending revenue
5920 Tenant charges
5990 Miscellaneous revenue
5990-010 Refunds and settlements
5900T Total Other Revenue
5000T Total Revenue
2,315
2,315
3,322,6443
11,513
659
12,172
356
1,646
770
2,772
3,337,587
EXPENSES
6203 Conventions and meetings 1,148
6204 Management consultants 3,000
6210 Advertising and marketing 1,060
6310 Office salaries 181,888
6311 Office expenses 85,147
6320 Management fee 143,562
6330 Manager or superintendent salaries 46,493
6340 Legal expense - project 809
6350 Audit expense 9,985
6351 Bookkeeping fees/accounting services 21,356
6390 Miscellaneous administrative expenses 4,597
62637 Total Administrative Expenses 499,045
6450. Electricity
6451 Water
6452 Gas
6453 Sewer
6400T
Total Utilities Expense
See Auditor's Report
,.19-
1125
260,981
49,711
25,381
136,653
472,726
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO.066•EH005
STATEMENT OF ACTIVITIES DATA (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2016
6510 Payroll $ 223,327
6515 Supplies 181,167
6620 Contracts 44,952
6525 Garbage and trash removal 34,092
6530 Security Payroll Contract 226,361
6546 Heating/cooling repairs and maintenance 65,953
6590 Miscellaneous operating and maintenance 61,588
6500T Total Operating and Maintenance Expenses 837,440
6711 Payroll taxes 41,893
6720 Property & liability insurance 131,967
6722 Workmen's compensation 13,227
6723 Health insurance and other employee benefits 227,464
6790 Miscellaneous taxes, licenses, permits, and insurance 4,892
6700T Total Taxes and Insurance 419,443
6820 Interest on first mortgage payable 143,077
6800T Total Financial Expenses 143,077
6900 Multifamily housing service coordinators 177,637
6000T Total Cost of Operations Before Depreciation 2,549,368
5060T Profit before Depreciation 788,219
6660 Depreciation expenses 476,411
6610 Amortization expense 495
5060N Operating Profit311,313
3247 Change in Unrestricted Net Assets from Operations 311,313
3248 Change in Temporarily Restricted Net Assets from Operations
3249 Change in Permanently Restricted Net Assets from Operations
3250 Change in Total Net Assets from Operations $ 311,313
81000-010 Total first mortgage principal payments required during the audit period. $ 459,910
S1000.020 The total of all monthly reserve for replacement deposits required during the audit
period even if deposits have been temporarily waived or suspended. $ 212,394
51000-030 Replacement Reserves or Residual Receipts and releases which are included as expense
items on this Profit and Loss statement, $
51000-040 Project Improvement Reserve Releases under the Flexible Subsidy Program that are
included as expense items on this Profit and Loss statement
See Auditor's Report
-20-
1126
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL. TOWERS
PROJECT NO.066-EH005
STATEMENT OF EQUITY DATA
FOR THE YEAR ENDED JUNE 30, 2016
S1100-060 Previous Year Unrestricted Net Assets
3247 Change In Unrestricted Net Assets from Operations
51100-065 Other Changes in Unrestricted Net Assets
$ 1,001,605
311,313
3131 Unrestricted Net Assets 1,312,918
51100-070 Previous Year Temporarily Restricted Net Assets
3248 Change In Temporarily Restricted Net Assets from Operations
51100-075 Other Changes in Temporarily Restricted Net Assets
3132 Temporarily Restricted Nei Assets
S1100-080 Previous Year Permanently Restricted Net Assets
3249 Change in Permanently Restricted Net Assets from Operations
S1100-085 Other Changes in Permanently Restricted Net Assets
3133 Permanently Restricted Net Assets
•
81100-050 Previous Year Total Net Assets 1,001,605
3250 Change in Total Net Assets from Operations 311,313
51100-055 Other Changes in Total Net Assets
3130 Total Net Assets $ 1,312,918
See Auditor's Report
.21-
1127
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC,
OPERATING AS COUNCIL TOWERS
PROJECT NO, 066-EHOO5
STATEMENT OF CASH FLOWS DATA
FOR THE YEAR ENDED JUNE 30, 2016
CASH FLOWS FROM OPERATING ACTIVITIES
81200-010 Rental receipts
81200-020 Interest receipts
81200-030 Other operating receipts
81200-040 Total receipts
81200-050 Administrative
51200-070 Management fee
81200-090 Utilities
81200-100 Salaries and wages
51200-110 Operating and maintenance
S1200-140 Property insurance
81200-150 Miscellaneous taxes and insurance
81200-160 Tenant security deposits
81200-180 Interest on first mortgage
81200-230 Total disbursements
81200-240 Net cash provided by operating activities
CASH FLOWS FROM INVESTING ACTIVITIES
:g4200-245 Net deposits to the Mortgage escrow account
81200-250 Net deposits to•the reserve for replacement account
81200-330 Net purchase of fixed assets
S1200-340 Other investing activities - construction in progress
81200-350 Net cash (used in) investing activities
CASH FLOWS FROM FINANCING ACTIVITIES
81200-360 Principal payments - first mortgage
81200-460 Net cash (used in) financing activities
S1200-470 NET INCREASE IN CASH AND CASH EQUIVALENTS
51200-480 BEGINNING OF PERIOD CASH
81200T END OF PERIOD CASH
See Auditor's Report
-22-
1128
$ 3,316,021
1,457
2,772
3,320,250
(141,809)
(144,994)
(479,715)
(546,557)
(662,785)
(106,121)
(314,664)
(2,494)
(158 942
(2,558,081 1.
762,169
400,237
(213,804)
(156,309)
(109,211)
(79,087)
{459,910)
459,910
223,172
90,784
313,956
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EHOO5
STATEMENT OF CASH FLOWS DATA (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2016
RECONCILIATION OF NET PROFIT TO NET
CASH PROVIDED BY OPERATING ACTIVITIES
3250 Change in total net assets from operations $ 311,313
Adjustments to reconcile net profit to net cash
provided by operating activities
6600 Depreciation expenses 476,411
6610 Amortization expense 495
Increase or decrease in:
S1200-490 Tenant accounts receivable 123
51200-500 Accounts receivable other (3,323)
81200-520 Prepaid expenses 22,204
81200-530 Cash restricted for tenant security deposits (3,435)
81200-540 Accounts payable (6,534)
81200-560 Accrued liabilities (9,102)
S1200-570 Accrued interest payable (15,865)
S1200-580 Tenant security deposits held in trust 941
S1200-590 Prepaid revenue (344)
81200-600 Other adjustments - unrealized gain on Investments (10,715)
S1200-610 Net cash provided by operating activities $ 762,169
See Auditor's Report
-23-
1129
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC,
OPERATING AS COUNCIL TOWERS
PROJECT NO, 066-EH005
COMPUTATION OF SURPLUS CASH
FOR THE YEAR ENDED JUNE 30, 2016
Surplus Cash, Distributions, and Residual Receipts (Annual)
61300-010 Cash $ 381,691
1135 Accounts receivable - HUD 10,540
S1300-040 Total Cash 392,131
Current Obligations
61300-050 Accrued mortgage interest payable 10,791
S1300-075 Accounts payable - 30 days 255,456
51300-100 Accrued expenses 82,295
2210 Prepaid revenue 2,191
2191 Tenant deposits held in trust 62,430
61300-110 Other current obligations - accounts payable - section 8 7,971
$1300-140 Total Current Obligations 421,134
81300-150 Cash (Deficiency) $ (29,003)
61300-210 Deposit Due Residual Receipts
See Auditor's Report
-24-
1130
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC,
OPERATING AS COUNCIL TOWERS
PROJECT NO, 066.EH005
SCHEDULE OF CHANGES IN FIXED ASSET ACCOUNTS
FOR THE YEAR ENDED JUNE 30, 2016
1410P Beginning Balance Land $ 291,756
1410AT Additions
1410DT Deductions
1410 Ending Balance Land 291,756
1420P Beginning Balance Budding 10,730,626
1420AT Additions 312,400
1420A-010/030 A/C unit $ 2,850
1420A-010/030 Automatic doors (2) 13,752
1420A-010/030 Boilers (2), boiler pump, boiler heat exchanger 19,450
1420A-010/030 Cabinets 12,000
1420A-010/030 Elevator generator and motor 9,789
1420A-010/030 Elevator cable and sheave 8,713
1420A-010/030 Fire alarm system and wires 162,624
1420A-010/030 Fire invest doors (11) 20,031
1420A-010/030 Fire pump controllers (2) and fire alarm controller 36,281
1420A-010/030 Fife pump piping 17,910
1420A -010X030 Flow switch and pump 1,060
1420A-0101030 Laundry room ducts (2) 6,000
1420A-010/030 Sliding door 9,250
1420A-010/030 Roof exhaust fan 1,580
1420A-0101030 Water flow and generator switch 2,220
1420t)T Deductions
1420 Ending Balance Buildings
1r�- 1_043026
1440P Beginning Balance Budding Equipment - Portable 700,874
1440AT Additions 4,539
1440A-010/030 Refrigerator 3,049
1440A-010/030 Surveillance system 1,490
14400T Deductions
1440 Ending Batenee Building Equipment • Portable 705,413
1460P Beginning Balance Fumishlrsgs 1,266,413
1460AT Additions 35,422
1460A-010/030 Bathtub 1,200
1460A-010/030 Floating (18) 34,222
14600T Deductions
1460 Ending Balance Furnishings 1,301,835
1465P Beginning Balance Office Furniture and Equipment
1465AT Additions
1465DT Deductions
1466 Ending Balance Office Furniture and Equipment 173,309
1470P Beginning Balance Maintenance Equipment 36,051
1470AT Additions
1470DT Deductions
1470 Ending Balance Maintenance Equipment 36,051
1400PT Total Beginning Balance for Fixed Assets 13,199,029
1400AT Total Asset Additions 352,361
14000T Total Asset Deductions
1400T Total Fixed Assets 13,651,390
1495P Beginning Balance for Accumulated Depreciation 10,909,738
6600 Total Provisions 476,411
1400ADT Total Accumulated Depreciation from Disposed Assets
1496 Ending Balance for Accumulated Depredation 11,386,149
1400N Total Net Book Value , 2405.241 <
173,309
See Auditor's Report
-25-
1131
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066. EH005
SCHEDULE OF RESERVE FOR REPLACEMENT
FOR THE YEAR ENDED JUNE. 30, 2016
Reserve for Replacement:
1320P Balance at beginning of year $ 555,624
1320DT Total monthly deposits 212,394
13200DT Other deposits
13200D-010 to correct prior year underfunding 612
13201NT Interest on replacement reserve accounts 798
132OUGL Unrealized gain 10,715
1320 Balance at end of the year, confirmed by mortgagee 780.143
13208 Deposits suspended or waived indicator N
See Auditor's Report
-26-
1132
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO, 066-EHOO5
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENDED JUNE 30, 2016
Federal Grantor/Pass through
Grantor/Program Title
U. S, Department of Housing and Urban Development,
Section 202 Supportive Housing for the Elderly—
Direct Loan
Section 8 Housing Assistance Payments Program
Total
NOTE A — BASIS OF PRESENTATION
CFDA
Number
14.157
14.195
Expenditures
$ 2,343,488
2,470,422
$ 4,813,91Q
The accompanying schedule of expenditures of federal awards includes the federal award activity of
Miami Beach Senior Citizens Housing Development Corporation, Inc., operating as Council Towers,
HUD Project No. 066-EH005, and is presented on the accrual basis of accounting. The information in
this schedule is presented in accordance with the requirements of Title 2 U,S. Code of Federal
Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards (Uniform Guidance), Because the Schedule presents only a selected portion of
the operations of Miami Beach Senior Citizens Housing Development Corporation, Inc., it is not
intended to and does not present the financial position, changes in net assets, or cash flows of Miami
Beach Senior Citizens Housing Development Corporation, Inc,
NOTE B — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Expenditures reported on the Schedule are reported on the accrual basis of accounting, Such
expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein
certain types of expenditures are not allowable or are limited as to reimbursement. Miami Beach
Senior Citizens Housing Development Corporation, Inc, has elected not to use the 10 -percent de
minimis indirect cost rate allowed under the Uniform Guidance.
See Auditor's Report
-27-
1133
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO.066..EH005
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2016
NOTE C — U,S, DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DIRECT LOAN
PROGRAM
Miami Beach Senior Citizens Housing Development Corporation, Inc, has received a U.S. Department
of Housing and Urban Development direct loan under section 202 of the National Housing Act. The
loan balance outstanding at the beginning of the year Is included in the federal expenditures
presented in the schedule. Miami Beach Senior Citizens Housing Development Corporation, Inc.
received no additional loans during the year. The balance of the loan outstanding at June 30, 2016
consists of:
CFDA Number
Outstanding Balance at
Program Name June 30, 2016
14.157 Section 202 Supportive Housing for the
Elderly — Direct Loan $1,883,578
-28-
1134
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC,
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EHOO5
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
FOR THE YEAR ENDED JUNE 30, 2016
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT
FINDING No. 2015-001; Section 8 Housing Assistance Payments Program, CFDA 14.195
Current Status: Cleared.
Statement of Condition
for Previous Finding:
Previous Response
For Finding:
Narrative:
The Project's required monthly Replacement Reserve
was increased in October 2014, The Project failed to
implement the increase in the monthly deposit during
the audit period,
Management and the bank have been informed of the
increase in the amount to be funded monthly.
Corrective action has been taken and the required
monthly deposits are being properly funded,
FINDING No. 2015-002: Section 202 Supportive Housing for the Elderly, CFDA 14,157
Current Status: Cleared.
Statement of Condition
for Previous Finding:
Previous Response
For Finding:
Narrative:
The Project failed to make a timely payment on June
2015's mortgage, as required by the Regulatory
Agreement.
Two payments were made on 7/8/2015 in order to be
current with the monthly mortgage, To ensure timely
monthly payments, property accountants will be made
aware that payments recorded, should be verified
monthly with the bank statements.
Corrective action has been taken and the required
monthly mortgage payments are being made on a
timely basis,
-29-
1135
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO.066-EH005
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2016
FINDING No. 2015-003: Section 202 Supportive Housing for the Elderly, CFDA 14.157
Current Status:
Statement of Condition
for Previous Finding:
Previous Response
For Finding:.
Narrative:
Cleared.
The Project has overfunded the insurance escrow
account.
Management has made the bank aware of the
excessive amount being escrowed and have reduced
the monthly insurance escrow to a more accurate
amount.
Corrective action has been taken and the Project has
ensured that the insurance escrow account is not
excessively overfunded by reducing the monthly
funding,
FINDING No. 2015-004: Section 8 Housing Assistance Payments Program, CFDA 14.195
Current Status:
Statement of Condition
for Previous Finding:
Previous Response
For Finding:
Narrative:
Cleared.
The Project did not refund a security deposit plus
accrued interest to a tenant within the state and HUD
requirement of 30 days.
The security deposit and accrued interest have been
refunded to the moved out tenant, in addition, training
has been set up for managers and staff to ensure that
going forward all moved out tenants are refunded their
security deposits plus accrued interest and/or provided
with an itemized list of any unpaid rent, damages, and
an estimated cost for repair within the period required
by the state law and HUD.
The Project refunded the tenant the amount owed for
the security deposit and accrued interest. However, In
the current year, the Project has a repeat security
deposit finding on four tenants,
-30-
1136
bellows
associates p.a.
LRr{TII"IF I7 I,l1rJ I. c;
A C 0 IJ NTANTS
& A r. l y r C i it ".
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL
OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER
MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS iPERFORMED
IN ACCORDANCE WITH GOV8'l NMENTAUDITING STANDARDS
To the Board of Directors of
Miami Beach Senior Citizens Housing Development Corporation, Inc.
Miami Beach, Florida 33139
We have audited, In accordance with the auditing standards generally accepted In the United States
of America and the standards applicable to financial audits contained In Government Auditing
Standards issued by the Comptroller General of the United States, the financial statements of Miami
Beach Senior Citizens Housing Development Corporation, Inc., operating as Council Towers, which
comprise the statement of financial position as of June 30, 2016, and the related statements of
activities, and cash flows for the year then ended, and the related notes to the financial statements,
and have issued our report thereon dated September 10, 2016,
Internal Control over Financial Reporting
in planning and performing our audit of the financial statements, we considered Miami Beach Senior
Citizens Housing Development Corporation, Int.'s internal control over financial reporting (internal
control) to determine the audit procedures that are appropriate in the circumstances for the purpose of
expressing our opinion on the financial statements, but not for the purpose of expressing an opinion
on the effectiveness of Miami Beach Senior Citizens Housing Development Corporation, lnc,'s internal
control, Accordingly, we do not express an opinion on the effectiveness of Miami Beach Senior
Citizens Housing Development Corporation, Inc,'s internal control.
A deficiency In internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent,
or detect and correct, misstatements on a timely basis, A material weakness is a deficiency, or a
combination of deficiencies, in internal control, such that there is a reasonable possibility that a
material misstatement of the entity's financial statements will not be prevented, or detected and
corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies,
in internal control that is fess severe than a material weakness, yet important enough to merit
attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal
control that might be material weaknesses or significant deficiencies. Given these
limitations, during our audit we did not identify any deficiencies In internal control that we
consider to be material weaknesses, However, material weaknesses may exist that have
not been identified,
.31-
1137
954.83/1,7000
8roward
305.5531310
Miami -Dade
954.838,7888 Fax
7890 peters Road,Sulte G•102
Plantation, FI 33324
www,beilowscpa,com
Compliance and Other Matters
As part of obtaining reasonable assurance about whether Miami Beach .Senior Citizens Housing
Development Corporation, Inc,'s financial statements are free from materiae misstatement, we
performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant
agreements, noncompliance with which could have a direct and material effect on the determination of
financial statement amounts. However, providing an opinion on compliance with those provisions was
not an objective of our audit, and accordingly, we do not express such an opinion. The results of our
tests disclosed no instances of noncompliance or other matters that are required to be reported under
Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of the
entity's internal control or on compliance, This report is an integral part of an audit performed in
accordance with Government Auditing Standards in considering the entity's internal control and
compliance, Accordingly, this communication is not suitable for any other purpose.
4..etkpue, /4510-cLdko
/'
Bellows Associates, P,A,
Plantation, Florida
September 19, 2016
-32-
1138
bellows
associates p,a.
C. Llfdl'IPIVLT P]JHI..1c
ACCOUNTANTS
tt A 0 V I V 0 n 5
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE
FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL
OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE
To the Board of Directors of
Miami Beach Senior Citizens Housing Development Corporation, Inc.
Miami Beach, Florida 33139
Report on Compliance for Each Major Federal Program
We have audited Miami Beach Senior Citizens Housing Development Corporation, ino,'s compliance with
the types of compliance requirements described in the OMB Compliance Supplement that could have a
direct and material effect en each of Miami Beach Senior Citizens Housing Development Corporation,
inc,'s major federal programs for the year ended June 30, 2010, Miami Beach Senior Citizens Housing
Development Corporation, ino,'s major federal programs are identified In the summary of auditor's results
section of the accompanying schedule of findings and questioned costs,
Management's Responsibility
Management is responsible for compliance with the federal statutes, regulations, and the terms and
conditions of its federal awards applicable to its federal programs,
Auditor's Responsibility
Our responsibility is to express an opinion an compliance for each of Miami Beach Senior Citizens Housing
Development Corporation, Inc.'s major federal programs based, on our audit of the types of connplianoe
requirements referred to above. We conducted our audit of compliance in accordance with auditing
standards generally accepted in the United States of America; thee standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the United States; and
the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), Those
standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable
assurance about whether noncompliance with the types of compliance requirements referred to above that
could have a direct and material effect on a major federal program occurred, An audit includes examining,
on a test basis, evidence about Miami Beach Senior Citizens Housing Development Corporation, Inc.'s
compliance with those requirements and performing such other procedures as we considered necessary in
the circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for each major
federal program. However, our audit does not provide a legal determination of Miami Beach Senior
Citizens Housing Development Corporation,. Inc,'s compliance,
Opinion ori Each Major Federal Program
In our opinion, Miami Beach Senior Citizens Housing Development Corporation, Inc.
complied, In all material respects, with the types of compliance requirements referred to
above that could have a direct and material effect on each of Its major federal programs for
the year ended June 30, 2016.
-33-
1139
954.838,7000
Broward
305,553,1310
Miami -Dade
954,838,7888 Fax
7890 Peters Road, Suite G-102
Plantation, FI 33324
www,beilowscpa,com
4.1.4010.
4332.2
Other Matters
The results of our auditing procedures disclosed an instance of noncompliance, which is required to be
reported in accordance with the Uniform Guidance and which is described in the accompanying schedule
of findings and questioned costs as item 2016-001. Our opinion on the major federal program is not
modified with respect to this matter.
Miami Beach Senior Citizens Housing Development Corporation, Inc.'s response to the noncompliance
finding identified in our audit is described in the accompanying schedule of findings and questioned costs,
Miami Beach Senior Citizens Housing Development Corporation, Inc.'s response was not subjected to the
auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the
response,
Report on Internal Control over Compliance
Management of Miami Beach Senior Citizens Housing Development Corporation, 'Inc. is responsible for
establishing and maintaining effective internal control over compliance with the types of compliance
requirements referred to above, In planning and performing our audit of compliance, we considered Miami
Beach Senior Citizens Housing Development Corporation, Inc.'s internal control over compliance with the
types of requirements that could have a direct and material effect on each major federal program to
determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing
an opinion on compliance for each major federal program and to test and report on internal control over
compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on
the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the
effectiveness of Miami Beach Senior Citizens Housing Development Corporation, Inc.'s internal control
over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a
federal program on a timely basis, A material weakness in internal control over compliance is a deficiency,
or combination of deficiencies, in internal control over compliance, such that there is a reasonable
possibility that material noncompliance with a type of compliance requirement of a federal program will not
be prevented, or detected and corrected, on a timely basis. A significant deficiency In internal control over
compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type
of compliance requirement of a federal program that is less severe than a material weakness in internal
control over compliance, yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies In internal control over
compliance that might be material weaknesses or significant deficiencies. We did not identify any
deficiencies in internal control over compliance that we consider to be material weaknesses. However,
material weaknesses may exist that have not been identified.
The purpose of this report on internal control over compliance is solely to describe the scope of our testing
of internal control over compliance and the results of that testing based on the requirements of the Uniform
Guidance, Accordingly, this report is not suitable for any other purpose.
41104,e.. )415,6-c:utia,
Bellows Associates, P.A.
Plantation, Florida
September 19, 2016
-34-
1140
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-511005
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE YEAR ENDED JUNE 30, 2016
SUMMARY OF AUDITOR'S RESULTS
1, The auditor's report expresses an unmodified opinion on whether the financial statements of
the Project were prepared In accordance with GAAP.
2. No material weaknesses were identified during the audit of the financial statements.
3. No instances of noncompliance material to the financial statements of the Project were
disclosed during the audit.
4. No material weaknesses were identified during the audit of the major federal award programs.
5. The auditor's report on compliance for the major federal award programs for the Project
expresses an unmodified opinion.
6. Audit findings that are required to be reported in accordance with 2 CFR section 200.516(a)
are reported in this Schedule,
7. The Project's program tested as major was:
Name of Federal Program or Cluster
U.S. Department of Housing & Urban Development Section 202
Supportive Housing for the Elderly Direct Loan
8. The threshold for distinguishing Types A and B programs was $750,000.
9. The Project was not determined to be a low-risk auditee.
FINDINGS — FINANCIAL STATEMENT AUDIT
No matters are reportable.
.35.
1141
CFDA Number
14.157
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EHOO5
SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2016
FINDINGS — MAJOR FEDERAL AWARD "ROGRAM AUDIT
FINDING No. 2016-001:
Finding Resolution Status:
Information on Universe
Population Size:
Sample Size Information:
Identification of Repeat Finding
and Finding Reference Number:
Criteria:
Statement of Condition:
Cause:
Effect or Potential Effect:
Auditor Non -Compliance Code:
Section 202 Direct Loan, CFDA 14.157
Resolved,
Nineteen tenants.
Nineteen tenants that moved out during the year were
reviewed to determine if security deposits plus accrued
interest was refunded in accordance with the Florida
state requirement of 15 days.
Yes, 2015-004,
As required by HUD regulations, the owner must
either: (1) refund the full security deposit plus accrued
interest to a tenant that does not owe any amounts
under the lease within 15 days; or (2) provide the
tenant with an itemized list of any unpaid rent,
damages to the unit, and an estimated cost for repair,
along with a statement of the tenant's rights under
state and local laws within 30 days.
The Project did not refund security deposits plus
accrued interest to four tenants within the state
required 15 days from tenant move out.
The Project did not follow the state law and HUD
regulations for refunding security deposits resulting in
untimely refunds of security deposits to four tenants,
The Project is not in compliance with HUD regulations
and state laws requiring tenant security deposits to be
refunded with 15 days of a tenant move out if no
assessments are made against that tenant.
M — Security Deposits
1142
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EHOO6
SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED)
FOR THE YEAR ENDED JUNE 30, 2016
FINDINGS — MAJOR FEDERAL AWARD PROGRAM AUDIT (CONTINUED)
FINDING No. 2016-001: Section 202 Direct Loan, CFDA 14.157
Reporting Views of Responsible
Officials:
Recommendation;
Response Indicator:
Completion Date:
Response:
The Project agrees with the finding and the auditor's
recommendations will be adopted.
The Project should comply with state law and HUD
regulations for refunding security deposits and ensure all
refunds are made lo the move -out tenants within the
required period.
Agree.
06/20/2016
All tenant security refunds have since been issued. The
property manager was unaware of the 15 -day policy.
Management has set up training for managers and staff
to ensure that all moved out tenants are refunded their
security deposit plus accrued Interest and/or provided
with an itemized list of any unpaid rent, damages, and
an estimated cost for repair within the period required by
the state law and HUD.
-37-
1143
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC,
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EHOO5
CORRECTIVE ACTION PLAN
FOR THE YEAR ENDED JUNE 30, 2016
Oversight Agency for Audit,
Miami Beach Senior Citizens Housing Development Corporation, Inc., respectfully submits the following
corrective action plan for the year ended June 30, 2016.
Name and address of independent public accounting firm: Bellows Associates, P.A., 7890 Peters Rd,
Suite G-102, Plantation, Florida 33324
Audit period Julv 1, 2015 through June 30, 2016
The finding from the June 30, 2016 schedule of findings and questioned costs is discussed below,
FINDINGS - MAJOR FEDERAL AWARD PROGRAM AUDIT
FINDING NO. 2016-001: Section 202 Direct Loan, CFDA 14,157
Recommendation: The Project should comply with state law and HUD regulations for
refunding security deposits and ensure all refunds are made to the
move -out tenants within the required period.
Action Taken: All tenant security refunds have since been issued. The property
manager was unaware of the 15.day policy. Management has set
up training for managers and staff to ensure that ail moved out
tenants are refunded their security deposit plus accrued interest
andtor provided vvilh an itemized list of any unpaid rent, damages,
and an estimated cost for repair within the period required by the
state law and HUD.
If the audit Oversight Agency has questions regarding these plans, please call Hubert Reuter at 054-835-
9200,
Sincerely yours,
H R er
Vice President of rinence & Accounting
-38-
1144
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC,
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066•EN005
CERTIFICATION OF OFFICERS
FOR THE YEAR ENDED JUNE 30, 2016
We hereby certify that we have examined the accompanying financial statements and supplemental data
of Miami Beach Senior Citizens Housing Development Corporation, Inc,, operating as Council Towers,
and, to the best of our knowledge and belief, the same is complete and accurate,
we('
Title
95V13,11-96900
Telephone Number
Signature
Se.Cre, r
Title
90k 9a a C)
Telephone Number
59-1894621
'Federal Employer Identification Number
-39-
1145
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EHOO5
CERTIFICATION OF MANAGEMENT AGENT
FOR THE YEAR ENDED JUNE 30, 2016
We hereby certify that we have examined the accompanying financial statements and supplemental data
of Miami Beach Senior Citizens Housing Development Corporation, Inc., operating as Council Towers,
and, to the best of our knowledge and belief, the same is complete and accurate.
Management '•
Signature - Ag is Representative
65-0665009
Federal Employer Identification Number
-40-
1146
bel tonus
associates p,a,
c:�flY l��Ifi Cl I,1J(II.1C
A c; Cis LI NTANtS
$ A C V I I: f? 11 5
INDEPENDENT ACCOUNTANT'S REPORT ON
APPLYING AGREED-UPON PROCEDURE
To the Board of Directors of
Miami Beach Senior Citizens Housing Development Corporation, Inc,
Miami Beach, Florida 33139
We have performed the procedure described in the second paragraph of this report, which was agreed to
by Miami Beach Senior Citizens Housing Development Corporation, inc., operating as Council Towers,
and the U.S. Department of Housing and Urban Development, Public Indian Housing -Real Estate
Assessment Center (PIH-REAC), solely to assist them in determining whether the electronic submission or
certain information agrees with the related hard copy documents Included within the OMB Uniform
Guidance reporting package, Miami Beach Senior Citizens Housing Development Corporation, Inc. is
responsible for the accuracy and completeness of the electronic submission, This agreed-upon procedure
engagement was conducted in accordance with attestation standards established by the American Institute
of Certified Public Accountants and the standards applicable to attestation engagements contained In
Government Auditing Standards issued by the Comptroller General of the United States. The suffioienoy of
the procedure Is solely the responsibility of those parties specified in this report, Consequently, we make
no representation regarding the sufficiency of the procedure described below either for the purpose for
which this report has been requested or for any other purpose,
We compared the electronic submission of the Items listed in the "UFRS Mule Information" column with the
corresponding printed documents listed in the "Hard Copy Documents" column, The results of the
performance of our agreed-upon procedure indicate agreement or non -agreement of the eleotronically
submitted information and hard copy documents as shown in the attached chart,
We were engaged to perform an audit in accordance with the audit requirements of Title 2 U,S, Code of
the. Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (Uniform Guidance), by Miami Beach Senior Citizens Housing
Development Corporation, Ino. as of and for the year ended June 30, 2016, and have issued our reports
thereon dated September 10, 2018, The Inforrnation in the "Hard Copy Documents" column was included
within the scope, or was a by-product of that audit, Further, our opinion on the fair presentation of the
supplementary information dated September 19, 2016, was expressed in relation to the basic financial
statements of Miami Beach Senior Citizens Housing Development Corporation, Inc, taken as a whole,
A copy of the reporting package required by the Uniform Guidance, which includes the auditor's reports, is
available In its entirety from Miami Beach Senior Citizens Housing Development Corporation, Inc, We have
not performed any additional auditing procedures since the date of the aforementioned audit reports,
Further, we take no responsibility for the security of the information transmitted electronicaily to the U,S,
Department of Housing and Urban Development, PiH»REAL,
This report is intended solely for the Information and use of Miami Beach Senior Citizens
Housing Development Corporation, Inc, and the U,S, Department of Housing and Urban
Development, PIH -REAL, and is not Intended to be and should not be used by anyone other
than these specified parties,
A5,66-t.c.a,-�
Seltows Associates, P,A,
Plantation, Florida
Septdrnber 19, 2016
-41-
1147
954;838,7000
Broward
304,553,1310
Miami -Dade
954,838,7888 Fax
7890 Peters Road, ulte G•102
Piantatin, FI 33324
www,bellovscpa,com
u
•
MIAMI BEACH SENIOR CITIZENS HOUSING DEVELOPMENT CORPORATION, INC.
OPERATING AS COUNCIL TOWERS
PROJECT NO. 066-EH005
ATTACHMENT TO INDEPENDENT ACCOUNTANT'S REPORT ON APPLYING
AGREED-UPON PROCEDURE
FOR THE YEAR ENDED JUNE 30, 2016
UFRS Rule Information
Hard Copy Document(s)
Findings
Balance Sheet, Revenue and Expense and
Cash Flow Data (account numbers 1120 to
7900T and the 81200 series
Supplementary Information with Financial
Statement Data
Agrees
Surplus Cash (81300 series of accounts)
Computation of Surplus Cash,
Distributions and Residual Receipts
Annual
Agrees
Footnotes 53100 series of accounts)
Notes to the audited Financial Statements
Agrees
Agrees
Type of Opinion on the Financial Statements
and Auditor Reports (83400, 83500, and
83600 series of accounts
Auditor's Reports on the Financial
Statements, Compliance, and Internal
Control
Type_ of Opinion on Supplemental Data
(account S3400-100)
Auditor's Report on Supplementary
Information
Agrees
Audit Findings Narrative (83800 series of
accountsl,
Schedule of Findings and Questioned
Costs
Agrees
General Information (83300, S3700, and
83800 series of accounts)
Schedule of Findings and Questioned
Costs and OMB Data Collection Form
Agrees
-42-
1148
EXHIBIT "B"
EEAP Application
11x9
MIAM I•DADE:
COUNTY
Miami -Dade County
Emergency and Evacuation Assistance Program
Applicant Instructions and Information
The Emergency and Evacuation Assistance Program (EEAP) is designed for individuals living at home that need
assistance with evacuation and sheltering. Additionally, the program may also be utilized post disaster to provide
other assistance such as wellness checks. Residents of assisted living facilities (ALF) or nursing homes do not qualify
for this program, because these business entities must have their own emergency plans for their clients.
Please note that all Miami -Dade County residents are expected to make their own plans to evacuate their families
and pets. It is important that everyone be responsible for their own safety and make a plan that includes where to go,
who to contact, what to bring, and how to get there. However, the County realizes that some individuals may need
assistance. Individuals meeting one of the following categories are eligible for assistance from the County:
• Those who require specialized transportation and/or have no transportation.
• Those whose medical needs prevent them from evacuating on their own.
P/ease note that upon processing your application, a representative from the Miami -Dade County Office of Emergency
Management (OEM) will contact you if further clarification is necessary.
What You Should Know To Be Evacuation Ready:
• The EEAP registry is used for any emergency requiring evacuation.
• Do not wait until an evacuation order is given to request being added to the Registry.
• Resources are limited and pre -registered clients will have priority when an emergency arises.
• Evacuation centers do not offer the same level of care equipment available as health care facilities.
• Only basic medical care and assistance are available.
• Special needs enhanced beds and cots are provided on a limited basis.
• Individuals requiring a higher level of medical care will be placed in participating local hospitals.
• Due to a limited number of staff, we recommend that a caregiver accompany you and remain with you during
your stay at the evacuation center to ensure your needs are met in a timely manners.
• If you have a special diet, bring those dietary items with you so as you to ensure the highest level of comfort.
• Remember to bring a disaster kit that includes: bedding, medications, and personal supplies (food, water, and
medical equipment),
• Ensure that you eat a meal prior to leaving your home.
• All Miami -Dade County evacuation centers accept individuals with service animals.
— If you have a service animal, please include their food and supplies in your disaster kit.
All sections of this application must be completed. If you require a higher level of medical care, your primary
care physician (PCP) should complete and sign this application prior to submitting it to our office. If more than
one person in your household requires medical assistance during evacuations, each person must complete a separate
application. Special instructions will be mailed to you once your application has been processed.
You will be contacted on an semi-annual basis to re -certify your need for this program. You do not need to complete
an application every year. Should you have any questions, please call the EEAP Support Line at (305) 513-7700. Please
keep a copy of the complete application for your records and mail the original to:
Miami -Dade County Office of Emergency Management
Emergency and Evacuation Assistance Program
9300 NW 41 Street, Doral, FL 33178
This application is available in English, Spanish, and Haitian Creole. To request this material in alternate
format such as Braille, Large Print or electronically, please call (305) 468-5900.
If you need disaster preparedness tips, contact the Miami -Dade County 3-1-1 Answer Center by dialing 3-1-1 or
calling (305) 468-5900 (TTY/TDD users call (305) 468-5402). For more information or to complete on line visit:
www.miamidade.gov/fire/eeap.asp.
1150
Application for the Emergency and Evacuation Assistance Prograim'
PLEASE PRINT CLEARLY
Please read the instructions on page one and complete this application in full or it will be returned to you.
Which type of assistance are you interested in?
❑ Evacuation Assistance (doctor's signature may be necessary based on medical needs.)
❑ Wellness Check (to have someone contact you post -disaster)
Date of Application / / Are you a veteran of the US Armed Forces? ❑ Yes ❑ No
Last Name First Name Middle Initial Sex ❑ M ❑ F
Date of Birth / / Primary Language
Type of Residence ❑ House/Duplex ❑ Apt/Condo (What floor? ) ❑ Mobile Home/Trailer
Address Apt # Building #
Name of Complex or Sub -division
City Zip Code
Mailing Address (if different from above)
Home Telephone ( ) (TTY/TDD line ❑ Yes) Alternate Phone (
Living Situation ❑ Alone ❑ Relative ❑ Caregiver ❑ Other
Emergency Contacts:
Local Relationship Phone(
Non -Local Relationship Phone ( )
***People who are only requesting a Wellness Check are encouraged but not required to continue completing
the rest of the application.***
Will you have a companion/caretaker accompanying you to the evacuation center? ❑ Yes ❑ No
Companion's name Phone(
Transportation requirements
Do you require that transportation to an evacuation center be provided for you? ❑ Yes ❑ No
If yes, please state why. How many people need to be evacuated?
❑ I do not have a car. ❑ I do not have anyone that can drive me.
❑ I am unable to walk to a bus pickup point. ❑ My medical needs prevent me from evacuating on my own.
What type of assistance do you require on a daily basis? (Check all that apply)
LI Personal care (dressing/toileting)
❑ Feeding
❑ Administering medication
❑ Airway suctioning
❑ Wound care
If yes, what type of wound:
use: ❑ Wheelchair (/ can transfer myself
❑ Yes
❑ Mobility (walking/transferring)
❑ Visual guidance ( ❑ blind ❑ visual impairment)
❑ Communicating ( ❑ deaf ❑ nonverbal)
❑ Skilled medical care (❑ intermittent ❑ continuous)
❑ Mental health care (❑ intermittent ❑ continuous)
❑ Other (please explain):
❑ No) LI Walker ❑ Cane ❑ Crutches
❑ Other Durable Medical Equipment (specify) ❑ Service animal
Do you require oxygen? ❑ Intermittent LI Continuous ❑ No
Oxygen Provider Phone ( )
Do you use medical equipment requiring electricity? ❑ Yes LI No (❑ intermittent ❑ continuous)
Specify equipment requiring electricity
Are you receiving hospice or home health care? E Yes ❑ No If yes, how many hours a day?
Agency
am bed bound: ❑ Yes ❑ No
Phone (
wei9li Ner 300 pounds: ❑ Yes 0 No
M have the following Conditions (Check all that apply)
❑ Alzheimer's Disease
❑ early ❑ moderate ❑ advanced
❑ Dementia
❑ Cerebral Palsy
❑ Psychosis
❑ controlled ❑ uncontrolled
Parkinson's Disease
❑ early ❑ moderate ❑ advanced
❑ Neuro -muscular disorders
❑ early ❑ moderate ❑ advanced
❑ Chronic Obstructive Pulmonary
Disease (COPD)
(Chronic Bronchitis / Emphysema)
❑ intermittent oxygen
❑ continuous oxygen
❑ Cardiac
❑ stable ❑ unstable
❑ Dialysis
❑ Knee replacement
❑ ambulatory
❑ non-ambulatory
Other
❑ Hip replacement
❑ ambulatory
❑ non-ambulatory
▪ Cerebrovascular Accident (CVA)
❑ Cystic Fibrosis
❑ Diabetes
❑ Insulin dependent
❑ Non-insulin dependent
D Seizures
❑ controlled ❑ uncontrolled
❑ None
For evacuees requiring enhanced medical care, this section should be completed by
the patient's primary care physician (PCP) or home health care nurse.
PLEASE PRINT CLEARLY
Physician/Nurse's Name Phone( )
Primary Diagnosis
Secondary Diagnosis
To the best of my knowledge, the information provided on this form is correct and complete.
Signature Date
License Number
Applicant Signature & Health Insurance Portability and Accountability Act (HIPAA)
I certify that this information is correct. I understand that based on this application and the data I have provided,
Miami -Dade County will determine which emergency and evacuation assistance, if any, this program may be able
to provide. I understand that there is no cost associated with using any of the County's disaster evacuation
centers or disaster transportation services. However, should my medical condition deteriorate and I should
need emergency medical treatment while being evacuated or at an evacuation center, then I will be responsible
for the applicable charges incurred once I am "admitted as a patient" of a hospital. I grant permission to medical
providers, transportation agencies and other individuals providing me with medical care and disclose any information
required to respond to my needs.
HIPAA Privacy Rule: As defined in the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule of 1996, by
signing this Authorization, I hereby allow the use or disclosure of my medical information by Miami -Dade County, in order
to provide me assistance during emergency evacuations. I understand that information used or disclosed pursuant to
this Authorization, may be subject to disclosure by the recipient for the purposes of evacuation, sheltering, transportation
and any medical care pursuant to these services. I understand that I have the right to revoke this Authorization at any
time except to the extent that Miami -Dade County has already acted in reliance on the Authorization. To revoke this
Authorization, I understand that l must do so by written request to Miami -Dade County Office of Emergency Management,
9300 NW 41 St, Miami, FL 33178. Attention: EEAP.
I understand that if I choose to revoke this Authorization, I will not receive evacuation assistance.
Signature of Applica ;t: Date:
Name of person completing this application (if not the patient's primary physician or home health care nurse):
Name
115
Phone( )
M IAM I•DADE
COUNTY
Emergency Management
Emergency and Evacuation Assistance Program
9300 NW 41st Street
Miami Florida 33178-2312
125_01-220 7/15
1153
Exhibit "C"
Emergency Evacuation Pickup Sites
2017 HURRICANE SEASON - EMERGENCY EVACUATION PICK-UP SITES
2017 HURRICANE SEASON - EMERGENCY EVACUATION PICK-UP SITES
Miami -Dade County encourages individuals living in storm surge planning zones and
mobile homes to have arrangements in place to stay outside of the areas called for
evacuations during a tropical storm or hurricane. These arrangements should be in place
prior to the start of hurricane season (Junelst).
For those unable to make such arrangements, the American Red Cross opens
Evacuation Centers as shelters of last resort. Individuals that are unable to provide their
own transportation to an Evacuation Center can use public evacuation transportation.
Miami -Dade Transit will activate specific Emergency Evacuation Bus Pick -Up Sites by
zone (pages 2-4) as directed by the Miami -Dade County Office of Emergency
Management. In addition to the zones, mobile home parks are vulnerable to high winds
and have designated Evacuation Bus Pick -Up Sites (pages 5-6). If a designated
Emergency Evacuation Bus Pick -Up site is not located near you, regular Miami -Dade
Transit bus service will continue and residents can utilize regular routes to get to an
evacuation bus pick-up site. Evacuees should advise the bus operator of their intention
to go to an emergency evacuation pick-up site. Residents can use the trip planner at:
http://www.iamidade.+rov/transit/netrobus,as
Emergency Evacuation Bus Pick -Up Sites are identified by a
sign that reads "EMERGENCY EVACUATION BUS PICK-UP
SITE." The buses placed into service for the evacuation will
have displays that read "EMERGENCY EVACUATION" and
these buses will only travel between Emergency Evacuation
Bus Pick -Up Sites and Evacuation Centers. Please note that
the evacuation areas will be determined individually for each
storm.
To learn which Emergency Evacuation Bus Pick -Up Sites are
active during a particular storm you should listen to the local media, monitor the County's
website at htt+://miamidade..ov/, or contact Miami -Dade 311 Contact Center.
EM ENCY
EVACUATION
US PICK -Ur SITE
PARADA DE
PARA A CEDE
EMERGC I
EtBIP .
AIWA i
Rev. 4/26/2017
1155
Page 1of6
M IAM WADE
2017 HURRICANE SEASON — EMERGENCY EVACUATION PICK-UP SITES
ZONE A PICK-UP SITES
(sorted by City)
EAST RIDGE RETIREMENT VILLAGE
SW 193 TERR & SW 87 AVE
CUTLER BAY
33157
THE COVE CONDIMINIUM COMMUNITY
21163 SW 85 AVE
CUTLER BAY
33189
VILLAGE OF KEY BISCAYNE FIRE STATION
CRANDON BD & E ENID DR
KEY BISCAYNE
33149
DORSET HOUSE
2500 NE 135 ST
NORTH MIAMI
33181
STRATFORD CONDOMINIUMS
NE 163 ST&NE28AVE
NORTH MIAMI BEACH
33160
EASTERN SHORE SHOPPING CENTER
NE 163 ST & NE 35 AVE
NORTH MIAMI BEACH
33160
TARGET SHOPPING CENTER
NE 140 ST & BISCAYNE BLVD
NORTH MIAMI BEACH
33181
WESTMINSTER CHRISTIAN SCHOOL
6855 SW 152 ST
ZONE B PICK-UP SITES
PALMETTO BAY
33157
ZONE B EVACUATION BUS PICK-UP SIT
CORPORATE CENTER OF AVENTURA
ADDRESS
NE 209 ST & BISCAYNE BLVD
CITY
AVENTURA
ZIP
33180
BAL HARBOUR VILLAGE HALL
655 96 ST
BAL HARBOR VILLAGE
33154
HARBOR HOUSE CONDOS
10285 COLLINS AVE
BAL HARBOR VILLAGE
33154
BAY HARBOR TOWN HALL
9665 BAY HARBOR TERR
BAY HARBOR ISLANDS
33154
CUTLER RIDGE PARK
10100 SW 200 ST
CUTLER BAY
33157
FRANJO PARK
20175 FRANJO RD
CUTLER BAY
33189
SOUTHLAND MALL (SOUTHSIDE)
10850 SW 211 ST
CUTLER BAY
33189
FLORIDA CITY - CITY HALL
404 W PALM DR
FLORIDA CITY
33034
SOUTH DADE CAMP
13600 SW 312 ST
HOMESTEAD
33033
STANLEY AXLROD UTD TOWERS
1809 BRICKELL AVE
MIAMI
33129
REBECCA TOWERS SOUTH
150 ALTON RD
MIAMI BEACH
33139
COUNCIL TOWERS SOUTH
533 COLLINS AVE
MIAMI BEACH
33139
SOUTH BAY CLUB
800 WEST AVE
MIAMI BEACH
33139
SOUTH SHORE COMMUNITY CENTER
833 6 ST
MIAMI BEACH
33139
STREET LOCATION
920 ALTON RD
MIAMI BEACH
33139
OCEAN FRONT AUDITORIUM
1001 OCEAN DR
MIAMI BEACH
33139
CVS PHARMACY (EAST SIDE)
14 ST & ALTON RD
MIAMI BEACH
33139
IDA FISHER COMMUNITY SCHOOL
1424 DREXEL AVE
MIAMI BEACH
33139
EUCLID GARDENS CONDOMINIUM
1575 EUCLID AVE
MIAMI BEACH
33139
MIAMI BEACH CITY HALL
1700 CONVENTION CENTER DR
MIAMI BEACH
33139
Rev, 4/26/2017
1156
Page 2 of 6
2017 HURRICANE SEASON - EMERGENCY EVACUATION PICK-UP SITES
ZONE B PICKUP SITES Continued
ZONE BEVACUATIONBUS PICK-UP SITE
ADDRESS
CITY
ZIP
ALTON POINTE
1965 ALTON RD
MIAMI BEACH
33139
MIAMI BEACH GOLF CLUB
2301 ALTON RD
MIAMI BEACH
33140
SCOTT RAI<OW YOUTH CENTER
2700 SHERIDAN AVE
MIAMI BEACH
33140
EDITION HOTEL (EAST SIDE)
29 ST & COLLINS AVE
MIAMI BEACH
33140
CROWN HOTEL
4041 COLLINS AVE
MIAMI BEACH
33140
TEMPLE BETH SHALOM
4144 CHASE AVE
MIAMI BEACH
33140
SHERRY FRONTENAC HOTEL
6565 COLLINS AVE
MIAMI BEACH
33141
STREET INTERSECTION
NORMANDY DR & RUE VERSAILLES
MIAMI BEACH
33141
NORMANDY POOL
71 ST & TROUVILLE ESPLANADE
(Normandy Dr.)
MIAMI BEACH
33141
NORTH SHORE PARI<
72 ST & BYRON AVE
MIAMI BEACH
33141
NORTH SHORE LIBRARY
75 ST & COLLINS AVE
MIAMI BEACH
33141
BISCAYNE ELEMENTARY
800 77 ST
MIAMI BEACH
33141
STREET INTERSECTION
79 ST & HAWTHORNE AVE
MIAMI BEACH
33141
STREET INTERSECTION
81 ST & COLLINS AVE
MIAMI BEACH
33141
ST. JOSEPH'S SCHOOL
8625 BYRON AVE
MIAMI BEACH
33141
I<LA SCHOOL
7800 HISPANIOLA AVE
NORTH BAY VILLAGE
33141
ARLEN HOUSE CONDOMINIUMS
BAYVIEW DR. & COLLINS AVE
SUNNY ISLES BEACH
33160
WINSTON TOWERS BLDG 300
230 174 ST
SUNNY ISLES BEACH
33160
WINSTON TOWERS BLDG 100
250 174 ST
SUNNY ISLES BEACH
33160
STREET INTERSECTION
189 ST & COLLINS AVE
SUNNY ISLES BEACH
33160
OCEAN VIEW
193 ST & COLLINS AVE
SUNNY ISLES BEACH
33160
SURFSIDE TOWN CITY HALL
9293 HARDING AVE
SURFSIDE
33154
HUD - PINE ISLAND
SW 272 ST & SW 127 AVE
UNINCORPORATED
33032
Rev, 4/26/2017
1157
Page 3 of 6
M IAM IDADE
2017 HURRICANE SEASON - EMERGENCY EVACUATION PICK-UP SITES
ZONE C PICK-UP SITES
ZONE C - EVACUATION BUS PICK-UP SITE
ADDRESS
CITY
ZIP
OFFICE DEPOT SHOPPING CENTER
NE 179 ST & BISCAYNE BLVD
AVENTURA
33160
LAURA SAUNDERS ELEMENTARY
505 SW 8 ST
HOMESTEAD
33030
HARRIS FIELD
1034 NE 8 ST
HOMESTEAD
33030
STREET INTERSECTION
9050 BISCAYNE BLVD
MIAMI SHORES
33138
BAY VIEW TOWERS
2100 SANS SOUCI BLVD
NORTH MIAMI
33181
CHRIST FELLOWSHIP CHURCH
8900 SW 168 ST
PALMETTO BAY
33157
MAYS MIDDLE SCHOOL
11700 SW 216 ST
UNINCORPORATED
33170
LARRY/PENNY THOMPSON
12451 SW 184 ST
UNINCORPORATED
33177
DADELAND NORTH METRORAIL STATION
8300 SOUTH DIXIE HIGHWAY
UNINCORPORATED
33143
ZONE D PICK-UP SITES
CUA
POLICE ATHLETIC LEAGUE GYM
A
600 SW 14 AVE
DRES
HOMESTEAD
.1P
33030
WILLIAM B. DICKINSON COMMUNITY CENTER
1601 N. KROME AVE
HOMESTEAD
33030
WEST PERRINE COMMUNITY ACTION AGENCY
17801 HOMESTEAD AVE
UNINCORPORATED
33157
8-1/2 SQUARE MILE
SW 168 ST & SW 197 AVE
UNINCORPORATED
33187
WEST KENDALL TRANSIT TERMINAL
9155 SW 162 AVE
UNINCORPORATED
33196
MIAMI DADE COLLEGE - KENDALL CAMPUS
11011 SW 104 ST
UNINCORPORATED
33176
CORAL REEF PARK AND RIDE LOT
SW 152 ST & 117 AVE
UNINCORPORATED
33177
STREET LOCATION
950 SW 68 AVE
UNINCORPORATED
33144
STREET LOCATION
NE 120 ST & NE 16 AVE
UNINCORPORATED
33161
STREET LOCATION
19800 W DIXIE HWY
UNINCORPORATED
33180
ZONE E PICK-UP SITES
8-1/2 SQUARE MILE
SW 136 ST & SW 202 AVE
UNINCORPORATED
33196
Rev. 4/26/2017
1158
Page 4 of 6
2017 HURRICANE SEASON - EMERGENCY EVACUATION PICK-UP SITES
HURRICANE EVACUATION - MOBILE HOME PARKS
MOBILE HOME - EVACUATION BUS
PICK-UP SITE (SORTED BY ZIPCODE)
ADDRESS
CITY
ZIP
PALM LAKE & WYNI<EN BLYNI<EN & NOD
W 28 ST & W 14 AVE
HIALEAH
33010
PALMETTO TRAILER ESTATES
3205 W 16 AVE
HIALEAH
33012
HIBISCUS & SUNNY GARDENS TRAILER PARKS
3000 W 16 AVE
HIALEAH
33012
HOLIDAY ACRES MOBILE HOME PARI<
1401 W 29 ST
HIALEAH
33012
STRAWBERRY VILLAGE TRAILER PARK
1451 W 29 ST
HIALEAH
33012
HIALEAH TRAILER PARI<
425 E 33 ST
HIALEAH
33013
COURTLY MANOR
12401 W OI<EECHOBEE RD
HIALEAH GARDENS
33018
JONES FISHING CAMP TRAILER PARK
14601 NW 185 ST
UNINCORPORATED
33018
AQUARIUS MOBILE HOME PARK
451 E LUCYST
HOMESTEAD
33030
BOARDWALK MOBILE HOME PARK
100 NE 6 AVE
HOMESTEAD
33030
COCOWALI< ESTATES
220 NE 12 AVE
HOMESTEAD
33030
HOMESTEAD TRAILER PARK
E MOWRY DR & SE 2 RD
HOMESTEAD
33030
PRINCETONIAN MOBILE HOME PARI<
12900 SW 253 TERR
UNINCORPORATED
33032
LEISURE EAST (PALM GARDENS RV PARK)
28300 SW 147 AVE
UNINCORPORATED
33033
PALM GARDENS MOBILE HOME PARI<
28501 SW 152 AVE
UNINCORPORATED
33033
PINE ISLE MOBILE HOME PARI<
28600 SW 132 AVE
UNINCORPORATED
33033
ANDREW CENTER
19308 SW 380 ST
UNINCORPORATED
33034
FLORIDA CITY CAMP SITE & RV PARI<
601 NW 3 AVE
FLORIDA CITY
33034
GATEWAY ESTATES MOBILE HOME PARI<
35250 SW 177 CT
UNINCORPORATED
33034
GOLDCOASTER TRAILER PARK
SW 348 ST & SW 187 AVE
UNINCORPORATED
33034
SOUTHERN COMFORT TRAILER PARI<
345 E PALM DR
FLORIDA CITY
33034
HONEY HILL
4955 NW 199 ST
UNINCORPORATED
33055
ROYAL COUNTRY
5555 NW 202 TERR
OPALOCI<A
33055
RIVIERA PARK
NW 199 ST & NW 37 AVE
MIAMI GARDENS
33056
FLAGAMI PARADISE TRAILER PARK
2750 NW SOUTH RIVER DR
MIAMI
33125
GABLES TRAILER PARK
SW 8 ST & SW 44 AVE
UNINCORPORATED
33134
SILVER COURT TRAILER PARK
SW 8 ST & SW 32 AVE
MIAMI
33135
LITTLE FARM MOBILE COURT
NE 85 ST & BISCAYNE BLVD
MIAMI
33138
ALL STAR 36 STREET
NW 35 ST & NW 30 AVE
UNINCORPORATED
33142
CARELY'S & BLUE BELL TRAILER PARK
NW 41 ST & NW 37 AVE
UNINCORPORATED
33142
FRONTON TRAILER PARK
3617 NW 36 ST
UNINCORPORATED
33142
RIVER PARI< TRAILER
2260 NW 27 AVE
UNINCORPORATED
33142
ROYAL DUKE
3620 NW 30 AVE
UNINCORPORATED
33142
LION MIAMI TERRACE TRAILER PARK
1040 SW 70 AVE
UNINCORPORATED
33144
Rev. 4/26/2017
1159
Page 5of6
2017 HURRICANE SEASON — EMERGENCY EVACUATION PICK-UP SITES
HURRICANE EVACUATION — MOBILE HOME PARKS (Part 2
MOBILE HOME - EVACUATION BUS
PICK-UP SITE (SORTED BY ZIPCODE)
ADDRESS
CITY
ZIP
SUNNYSIDE TRAILER PARI<
6024 SW 8 ST
WEST MIAMI
33144
WESTHAVEN TRAILER PARI<
6020 SW 8 ST
WEST MIAMI
33144
J BAR J MOBILE HOME PARK
2980 NW 79 ST
UNINCORPORATED
33147
MIAMI HEIGHTS TRAILER PARI<
3520 NW 79 ST
UNINCORPORATED
33147
PALM LAKE MOBILE HOME PARI<
7600 NW 27 AVE
UNINCORPORATED
33147
TROPICAL VILLAGE
1398 NW 79 ST
UNINCORPORATED
33147
COLONIAL ACRES MOBILE HOME PARI<
9674 NW 10 AVE
UNINCORPORATED
33150
LITTLE RIVER MOBILE HOME PARK
215 NW 79 ST
UNINCORPORATED
33150
NEW AVOCADO TRAILER PARK
1170 NW 79 ST
UNINCORPORATED
33150
ROVELLTRAILER PARK
939 NW 81 ST
UNINCORPORATED
33150
SUNNYLAND TRAILER PARK
NW 79 ST & NW MIAMI CT
UNINCORPORATED
33150
TRINIDAD COURT
7930 NW MIAMI CT
UNINCORPORATED
33150
WESTLAND MOBILE HOME PI<
1175 NW 79 ST
UNINCORPORATED
33150
SIXTH AVE TRAILER PARK
14752 NE 6 AVE
UNINCORPORATED
33161
SHADY OAK
14701 NE 6TH AVE
UNINCORPORATED
33161
MEDLEY MOBILE HOME PARK
8181 NW SOUTH RIVER DR
MEDLEY
33166
REDLAND MOBILE HOME PARK
17360 SW 232 ST
UNINCORPORATED
33170
SILVER PALM MOBILE HOME PARK
17350 SW 232 ST
UNINCORPORATED
33170
LIL' ABNER MOBILE HOME PARI<
11239 NW 4 TERR
UNINCORPORATED
33172
LARRY/PENNY THOMPSON
12451 SW 184 ST
UNINCORPORATED
33177
MEDLEY LAKESIDE RETIREMENT PARK
10601 NW 105 WAY
MEDLEY
33178
DIXIE MOBILE COURT
19640 W DIXIE HWY
UNINCORPORATED
33180
HIGHLAND VILLAGE MOBILE HOME PARI<
13565 NE 21 AVE
NORTH MIAMI BEACH
33181
BISCAYNE BREEZE PARK
11380 BISCAYNE BLVD
UNINCORPORATED
33181
UNIVERSITY LAKES TRAILER PARI<
12850 SW 14 ST
UNINCORPORATED
33184
AMERICANA VILLAGE CONDO
19800 SW 180 AVE
UNINCORPORATED
33187
MIAMI -EVERGLADES KAMPGROUND
20675 SW 162 AVE
UNINCORPORATED
33187
GATOR PARK MOBILE HOME PARK
24050 SW 8 ST
UNINCORPORATED
33194
Rev. 4/26/2017
1160
Page 6 of 6
Exhibit "D"
Facility Condition Index
The following table provides an example of a condition grading scheme for facilities using the FacilityCondition
Index (FCI).
ID Grade
Excellent
Good
Fair
Poor
!Maintenance backlog is 1-2% of CRN
Maintenance backlog is 3-5% of CRN
'Maintenance backlog is 6-10% of CRN
Maintenance backlog is 11-49% of CRN
;Maintenance backlog is 50%+ pf CRN
The following table provide another version of a table for facilities.
Grade
1 jVery Good
2 Good
Description
FCI 1-2%
Showpiece facility
Orderly spotlessness
All Components operate and well maintained. Sound of function and appearance. Clean. True
to Line. No evidence of deterioration or discoloration.
Customer: no concerns
FCI 3-5%
All Components operate. Operational and functional, minor wear and tear. Increased
maintenance inspection required. and well maintained. Sound of function. Showing minor
wear and tear and minor deterioration of surfaces.
Customer: deterioration causes minimal influence on occupational uses
FCI 6-10%
Appearance affected by minor cracking, staining or minor leakage. Minor damage to coatings.
Some dampness/ mildew. Minor damage to wall/ ceiling finishes. Minor breakdowns. Regular
programmed maintenance inspections essential.
Customer: minor restrictions on operational use during minor repairs
Customer
FCI 11-49%
Fabric damaged. Weakened or displaced. Appearance affected by cracking, staining or
breakdowns. Finishes of poor quality and appearance often damaged.
Customer: regular complaints
FCI 50%+
Fabric/ Finishes badly damaged. Weakened or displaced. Appearance affected by cracking,
staining or breakdowns. Finishes badly damaged, marked. Plumbing, Electrical, Mechanical
components inoperable or unsafe or safety issues that cannot be mitigated.
Customer: not suitable for use by customer
1162
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Exhibit "E"
Capital Needs Assessment (CNA)
116
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Balcony/Elevated Deck Guard Ratings -Metal
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Durable Sheet Flooring (Common Area)
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Standard Kitchen Cabinets and Countertops (Unit)
Standard Bath Vanity Cabinets Breit)
Traditional Refrigerator (unto
Electric Ranee (Unit)
HDCP Front Controlled Range (Unit)
TmdMonal ExtenorVermng Range Hoctl (Unit)
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AUL storefrontShding Automatic Entrance
ruay 0alusteo (High -Rise)
Hot Water Storage Tank -Up to 240 Gallon
Boiler- Gas 1.2]5 mbtul0r
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Durable Sheet Flooring (Common Area)
Durable Sheet Flooring (Common Area)
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Double -Fire Door (Common Area)
Kitchen Countertops (laminates/Wood) (Common Area)
Traditional Washing Machine- Residential Size (Common Area)
anry ln-ueomoml (Apemen
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Acoustical Ceiling Te (Apartment)
Stange. Kitchen Cabinets and Countertops (Unit)
Exhibit "F"
Uniform Physical Condition Standards Inspection Checklist
1169
Uniform Physical Condition Standards - Comprehensive Listing Page: of
Inspectable Area: Site
Property ID / Name:
Inspection Date:
Level
Inspectable Item
Fencing and Gates
Observable Deficiency
NOD
2
3
NA
H&S
Damaged/Falling/Leaning
NLT
Holes
NLT
Missing Sections
NLT
Grounds
Erosion/Rutting Areas
NLT
Overgrown/Penetrating Vegetation
Ponding/Site Drainage
Health & Safety
Air Quality - Sewer Odor Detected
NLT
Air Quality - Propane/Natural Gas/Methane Gas Detected
LT
Electrical Hazards - Exposed Wires/Open Panels
LT
Electrical Hazards - Water Leaks on/near Electrical Equipment
LT
Flammable Materials Improperly Stored
NLT
Mailboxes/Project Signs
Garbarge and Debris - Outdoors
Hazards - Other
Hazards - Sharp Edges
Hazards - Tripping
Infestation - Insects
Infestation - Rats/Mice/Vermin
Mailbox Missing/Damaged
NLT
NLT
NLT
NLT
NLT
NLT
Market Appeal
Signs Damaged
Graffiti
Parking Lots/Driveways/Roads
Litter
Cracks
Ponding
Potholes/Loose Material
Settlement/Heaving
Play Areas and Equipment
Damaged/Broken Equipment
NLT
Refuse Disposal
Retaining Walls
Storm Drainage
Walkways/Steps
Deteriorated Play Area Surface
Broken/Damaged Enclosure -Inadequate Outside Storage Space
Damaged/Falling/Leaning
Damaged/Obstructed
Broken/Missing Hand Railing
Cracks/Settlement/Heaving
Spalling
NLT
NLT
- In order to accurately categorize a deficiency as a "Level 1", "Level 2" or "Level 3" (including independent Health & Safety items), you must
refer to the Final Dictionary of Deficiency Definitions (PASS) Version 2.3, dated 03/08/2000. This document can be found at
"http;//www.hud.gov/offices/reac/pdf/pass_dict2.3.pdf" (325 Pages, 343 KB)
- Additional clarification to these definitions is contained in the REAC PASS Compilation Bulletin which can be found at
"http://www.hud.gov/offices/reac/pdf/pass_bulletin.pdf" (24 Pages, 275 KB)
Only level 3 is applied to independent Health & Safety deficiencies.
- In the H&S column, NLT is a "Non -Life Threatening" Health & Safety concern whereas LT is a "Life Threatening" concern which calls for
immediate attention or remedy and will show up on the Exigent Health and Safety Report at the end of an inspection.
1170
Uniform Physical Condition Standards - Comprehensive Listing
Inspectable Area: Building Exterior
Property ID / Name:
Building Number:
Inspectable item
Page: of
Inspection Date:
Level
Doors
Fire Escapes
Foundations
Observable,Deficiency
Damaged Frames/Threshold/Lintels/Trim
Damaged Hardware/Locks
Damaged Surface (Holes/Paint/Rusting/Glass)
Damaged/Missing Screen/Storm/Security Door
Deteriorated/Missing Caulking/Seals
Missing Door
Blocked Egress/Ladders
Visibly Missing Components
.......... ...... .. .
Cracks/Gaps
Spalling/Exposed Rebar
NOD
3
NA
H&S
NLT
NLT
LT
LT
Health and Safety
Electrical Hazards - Exposed Wires/Open Panels
LT
Lighting
Electrical Hazards - Water Leaks on/near Electrical Equipment
Emergency Fire Exits - Emergency/Fire Exits Blocked/Unusable
Emergency Fire Exits - Missing Exit Signs
Flammable/Combustible Materials - Improperly Stored
Garbage and Debris - Outdoors
Hazards - Other
Hazards - Sharp Edges
Hazards - Tripping
Infestation - Insects
Infestation - Rats/Mice/Vermin
Broken Fixtures/Bulbs
LT
LT
NLT
NLT
NLT
NLT
NLT
NLT
NLT
NLT
Roofs
Walls
Windows
Damaged Soffits/Fascia
Damaged Vents
Damaged/Clogged Drains
Damaged/Torn Membrane/Missing Ballast
Missing/Damaged Components from Downspout/Gutter
Missing/Damaged Shingles
Ponding
Cracks/Gaps
Damaged Chimneys
Missing/Damaged Caulking/Mortar
Missing Pieces/Holes/Spalling
Stained/Peeling/Needs Paint
Broken/Missing/Cracked Panes
Damaged Sills/Frames/Lintels/Trim
Damaged/Missing Screens
Missing/Deteriorated Caulking/Seals/Glazing Compound
Peeling/Needs Paint
Security Bars Prevent Egress
NLT
NLT
LT
- In order to accurately categorize a deficiency as a "Level 1", "Level 2" or "Level 3" (including independent Health & Safety items),
you must refer to the Final Dictionary of Deficiency Definitions (PASS) Version 2,3, dated 03/08/2000. This document can be found
at "http://www.hud.gov/offices/reac/pdf/pass_dict2.3.pdf" (325 Pages, 343 KB)
- Additional clarification to these definitions is contained in the REAC PASS Compilation Bulletin which can be found at
"http://www.hud.gov/offices/reac/pdf/pass_bulletin.pdf" (24 Pages, 275 KB)
- Only level 3 is applied to independent Health & Safety deficiencies.
- In the H&S column, NLT is a "Non -Life Threatening" Health & Safety concern whereas LT is a "Life Threatening" concern which
calls for immediate attention or remedy and will show up on the Exigent Health and Safety Report at the end of an inspection.
1171
Uniform Physical Condition Standards - Comprehensive Listing
Inspectable Area: Building Systems
Property ID / Name:
Building Number:
Page: of
Inspection Date:
Inspectable Item
Domestic Water
Electrical System
Elevators
Emergency Power
Fire Protection
Health & Safety
HVAC
Roof Exhaust System
Observable Deficiency
Leaking Central Water Supply
Misaligned Chimney/Ventilation System
Missing Pressure Relief Valve
Rust/Corrosion on Heater Chimney
Water Supply Inoperable
Blocked Access/Improper Storage
Burnt Breakers
Evidence of Leaks/Corrosion
Frayed Wiring
Missing Breakers/Fuses
Missing Covers
Not Operable
Level
NOD 1 2 3 NA H&S
LT
NLT
NLT
NLT
NLT
NLT
NLT
LT
LT
NLT
Auxiliary Lighting Inoperable
Run -Up Records/Documentation Not Available
Missing Sprinkler Head
Missing/Damaged/Expired Extinguishers
Air Quality - Mold and/or Mildew Observed
Air Quality - Propane/Natural Gas/Methane Gas Detected
Air Quality Sewer Odor Detected
Electrical Hazards - Exposed Wires/Open Panels
Electrical Hazards - Water Leaks on/near Electrical Equipment
Elevator - Tripping
Emergency Fire Exits - Emergency/Fire Exits Blocked/Unusable
Emergency Fire Exits - Missing Exit Signs
Flammable Materials - Improperly Stored
Garbage and Debris - Indoors
Hazards - Other
Hazards - Sharp Edges
Hazards - Tripping
Infestation - Insects
Infestation - Rats/Mice/Vermin
Boiler/Pump Leaks
Fuel Supply Leaks
General Rust/Corrosion
Misaligned Chimney/Ventilation System
oof Exhaust Fan(s) Inoperable
Sanitary System Broken/Leaking/Clogged Pipes or Drains
Missing Drain/Cleanout/Manhole Covers
NLT
LT
NLT
LT
LT
NLT
LT
NLT
NLT
NLT
NLT
NLT
NLT
NLT
NLT
NLT
NLT
LT
NLT
- In order to accurately categorize a deficiency as a "Level 1", "Level 2" or "Level 3" (including independent Health & Safety items),
you must refer to the Final Dictionary of Deficiency Definitions (PASS) Version 2.3, dated 03/08/2000. This document can be found
at "http://www.hud.gov/offices/reac/pdf/pass_dict2.3.pdf" (325 Pages, 343 KB)
- Additional clarification to these definitions is contained in the REAC PASS Compilation Bulletin which can be found at
"http://www.hud.gov/offices/reac/pdf/pass_bulletin.pdf" (24 Pages, 275 KB)
- Only level 3 is applied to independent Health & Safety deficiencies.
- In the H&S column, NLT is a "Non -Life Threatening" Health & Safety concern whereas LT is a "Life Threatening" concern which
-
calls for immediate attention or remedy and will show up on the Exigent Health and Safety Report at the end of an inspection.
1172
Uniform Physical Condition Standards - Comprehensive Listing
Inspectable Area: Common Areas
Property IDI Name:
Building Number:
Page:
Inspection Date:
Level
X
Inspectable Item Location
Observable Deficiency
NOD
1
2
3
NA
I-I&S
Basement/Garage/Carport
Baluster/Side Railings - Damaged
Closet/Utility/Mechanical
Cabinets - Missing/Damaged
Community Room
Call for Aid - Inoperable
NLT
Day Care
Ceiling - Bulging/Buckling
Halls/Corridors/Stairs
Ceiling - Holes/Missing Tiles/Panels/Cracks
Kitchen
Ceiling - Peeling/Needs Paint
Laundry Room
Ceiling - Water Stains/Water Damage/Mold/Mildew
Lobby
Countertops - Missing/Damaged
Office
Dishwasher/Garbage Disposal - Inoperable
Other Community Spaces
Doors - Damaged Frames/Threshold/Lintels/Trim
NLT
Patio/Porch/Balcony
Doors - Damaged Hardware/Locks
Restrooms/Pool Structures
Doors - Damaged Surface (Holes/Paint/Rust/Glass)
Storage
Doors - Damaged/Missing Screen/Storm/Security Door
NLT
Doors - Deteriorated/Missing Seals (Entry Only)
Doors - Missing Door
Dryer Vent -Missing/Damaged/Inoperable
Electrical - Blocked Access to Electrical Panel
NLT
Electrical - Burnt Breakers
NLT
Electrical - Evidence of Leaks/Corrosion
NLT
Electrical - Frayed Wiring
Electrical - Missing Breakers
LT
Electrical - Missing Covers
LT
Floors - Bulging/Buckling
Floors - Floor Covering Damaged
Floors - Missing Floor/Tiles
Floors- Peeling/Needs Paint
Floors - Rot/Deteriorated Subfloor
Floors - Water Stains/Water Damage/Mold/Mildew
GFI - Inoperable
NLT
Graffiti
HVAC - Convection/Radiant Heat System Covers Missing/Damaged
HVAC - General Rust/Corrosion
HVAC - Inoperable
HVAC - Misaligned Chimney/Ventilation System
LT
HVAC - NoisyNibrating/Leaking
Lavatory Sink - Damaged/Missing
NLT
Lighting - Missing/Damaged/Inoperable Fixture
Mailbox - Missing/Damaged
Outlets/Switches/Cover Plates - Missing/Broken
LT
Pedestrian/Wheelchair Ramp
Plumbing - Clogged Drains
NLT
Plumbing - Leaking Faucet/Pipes
NLT
Range Hood /Exhaust Fans - Excessive Grease/Inoperable
Range/Stove - Missing/Damaged/Inoperable
Refrigerator - Damaged/Inoperable
Restroom Cabinet - Damaged/Missing
Shower/Tub - Damaged/Missing
Sink - Missing/Damaged
NLT
Smoke Detector- Missing/Inoperable
LT
Stairs - Broken/Damaged/Missing Steps
=-
NLT
Stairs - Broken/Missing Hand Railing
NLT
Ventilation/Exhaust System - Inoperable
Walls - Bulging/Buckling
Walls - Damaged
Walls - Damaged/Deteriorated Trim
Walls - Peeling/Needs Paint
Walls - Water Stains/Water Damage/Mold/Mildew
Water Closet/Toilet - Damaged/Clogged/Missing
Windows - Cracked/Broken/Missing Panes
NLT
Windows - Damaged Window Sill 73
Windows - Inoperable/Not Lockable
=
NLT
- In order to accurately categorize a deficiency as a "Level 1", "Level 2" or "Level 3" (including independent Health & Safety items), you must refer
to the Final Dictionary of Deficiency Definitions (PASS) Version 2.3, dated 03/08/2000. This document can be found at
"http://www.hud.gov/offices/reac/pdf/pass_dict2.3.pdf" (325 Pages, 343 KB)
- Additional clarification to these definitions is contained in the REAC PASS Compilation Bulletin which can be found at
"http://www.hud.gov/offices/reac/pdf/pass_bulletin.pdf" (24 Pages, 275 KB)
- Only level 3 is applied to independent Health & Safety deficiencies.
- In the H&S column, NLT is a "Non -Life Threatening" Health & Safety concern whereas LT is a "Life Threatening" concern which calls for
immediate attention or remedy and will show up on the Exigent Health and Safety Report at the end of an inspection.
1174
Windows - Missing/Deteriorated Caulking/Seals/Glazing Compound
Windows - Peeling/Needs Paint
Windows - Security Bars Prevent Egress
LT
Health & Safety
Air Quality - Mold and/or Mildew Observed
--
NLT
Air Quality - Propane/Natural Gas/Methane Gas Detected
LT
Air Quality - Sewer Odor Detected
NLT
Electrical Hazards - Exposed Wires/Open Panels
LT
Electrical Hazards - Water Leaks on/near Electrical Equipment
LT
Emergency Fire Exits - Emergency/Fire Exits Blocked/Unusable
LT
Emergency Fire Exits - Missing Exit Signs
NLT
Flammable/Combustible Materials - Improperly Stored
NLT
Garbage and Debris - Indoors
NLT
Garbage and Debris - Outdoors
NLT
Hazards - Other
NLT
Hazards - Sharp Edges
NLT
Hazards - Tripping
NLT
Infestation - Insects
NLT
Infestation - Rats/Mice/Vermin
NLT
Pools and Related Structures
Fencing - Damaged/Not Intact
Pool - Not Operational
Trash Collection Areas
Chutes - Damaged/Missing Components
- In order to accurately categorize a deficiency as a "Level 1", "Level 2" or "Level 3" (including independent Health & Safety items), you must refer
to the Final Dictionary of Deficiency Definitions (PASS) Version 2.3, dated 03/08/2000. This document can be found at
"http://www.hud.gov/offices/reac/pdf/pass_dict2.3.pdf" (325 Pages, 343 KB)
- Additional clarification to these definitions is contained in the REAC PASS Compilation Bulletin which can be found at
"http://www.hud.gov/offices/reac/pdf/pass_bulletin.pdf" (24 Pages, 275 KB)
- Only level 3 is applied to independent Health & Safety deficiencies.
- In the H&S column, NLT is a "Non -Life Threatening" Health & Safety concern whereas LT is a "Life Threatening" concern which calls for
immediate attention or remedy and will show up on the Exigent Health and Safety Report at the end of an inspection.
1174
Uniform Physical Condition Standards - Comprehensive Listing
Inspectable Area: Unit
Property ID / Name:
Building/Unit Nmbr:
Page: of
Inspection Date:
Level
Inspectable Item
Bathroom
Observable Deficiency
Bathroom Cabinets - Damaged/Missing
Lavatory Sink - Damaged/Missing
NOD
2
NA H&S
Plumbing - Clogged Drains
Plumbing - Leaking Faucet/Pipes
Shower/Tub - Damaged/Missing
NLT
NLT
NLT
NLT
Ventilation/Exhaust System - Inoperable
Call -for -Aid
Ceiling
Doors
Electrical System
Floors
Health & Safety
Hot Water Heater
HVAC System
Water Closet/Toilet - Damaged/Clogged/Missing
Inoperable
Bulging/Buckling
Holes/Missing Tiles/Panels/Cracks
Peeling/Needs Paint
Water Stains/Water Damage/Mold/Mildew
Damaged Frames/Threshold/Lintels/Trim
Damaged Hardware/Locks
Damaged/Missing Screen/Storm/Security Door
Damaged Surface - Holes/Paint/Rusting/Glass
Deteriorated/Missing Seals (Entry Only)
Missing Door
Blocked Access to Electrical Panel
Burnt Breakers
Evidence of Leaks/Corrosion
Frayed Wiring
GFI - Inoperable
Missing Breakers/Fuses
Missing Covers
Bulging/Buckling
Floor Covering Damage
Missing Flooring Tiles
Peeling/Needs Paint
Rot/Deteriorated Subfloor
NLT
Water Stains/Water Damage/Mold/Mildew
Air Quality - Mold and/or Mildew Observed
Air Quality - Sewer Odor Detected
Air Quality - Propane/Natural Gas/Methane Gas Detected
Electrical Hazards - Exposed Wires/Open Panels
Electrical Hazards - Water Leaks on/near Electrical Equipment
Emergency Fire Exits - Emergency/Fire Exits Blocked/Unusable
Emergency Fire Exits - Missing Exit Signs
Flammable Materials - Improperly Stored
Garbage and Debris - Indoors
Garbage and Debris - Outdoors
Hazards - Other
Hazards - Sharp Edges
Hazards - Tripping
Infestation - Insects
Infestation - Rats/Mice/Vermin
Misaligned Chimney/Ventilation System
Inoperable Unit/Components
Leaking Valves/Tanks/Pipes
Pressure Relief Valve Missing
Rust/Corrosion
Convection/Radiant Heat System Covers Missing/Damaged
Inoperable
Misaligned Chimney/Ventilation System 9 75
NLT
NLT
NLT
NLT
LT
LT
NLT
NLT
LT
LT
LT
LT
N LT
NLT
N LT
NLT
NLT
NLT
NLT
NLT
NLT
LT
NLT
NLT
NLT
LT
- In order to accurately categorize a deficiency as a "Level 1", "Level 2" or "Level 3" (including independent Health & Safety items),
you must refer to the Final Dictionary of Deficiency Definitions (PASS) Version 2.3, dated 03/08/2000, This document can be
found at "http://www.hud.gov/offices/reac/pdf/pass_dict2.3.pdf" (325 Pages, 343 KB)
- Additional clarification to these definitions is contained in the REAC PASS Compilation Bulletin which can be found at
"http://www.hud.gov/offices/reac/pdf/pass_bulletin.pdf" (24 Pages, 275 KB)
- Only level 3 is applied to independent Health & Safety deficiencies.
- In the H&S column, NLT is a "Non -Life Threatening" Health & Safety concern whereas LT is a "Life Threatening" concern which
calls for immediate attention or remedy and will show up on the Exigent Health and Safety Report at the end of an inspection.
1176
Noisy/Vibrating/Leaking
Rust/Corrosion
NLT
Kitchen
Cabinets - Missing/Damaged
Countertops - Missing/Damaged
NLT
Dishwasher/Garbage Disposal - Inoperable
Plumbing - Clogged Drains
NLT
Plumbing - Leaking Faucet/Pipes
NLT
Range Hood/Exhaust Fans - Excessive Grease/Inoperable
Range/Stove - Missing/Damaged/Inoperable
Refrigerator-Missing/Damaged/Inoperable
NLT
Laundry Area (Room)
Li htin g
Sink - Damaged/Missing
NLT
Dryer Vent - Missing/Damaged/Inoperable9
�"
Missing/Inoperable /Ino
g perable Fixture
NLT
Outlets/Switches
Missing
LT
Missing/Broken Cover Plates
Baluster/Side Railings Damaged
LT
Patio/Porch/Balcony
Smoke Detector
Missing/Inoperable
LT
Stairs
Broken/Damaged/Missing Steps
NLT
Broken/Missing Hand Railing
NLT
Walls
Bulging/Buckling
Damaged
Damaged/Deteriorated Trim
Peeling/Needs Paint
Windows
Water Stains/Water Damage/Mold/Mildew
Cracked/Broken/Missing Panes
NLT
Damaged Window Sill
Missing/Deteriorated Caulking/Seals/Glazing Compound
Inoperable/Not Lockable
NLT
Peeling/Needs Paint
Security Bars Prevent Egress
LT
- In order to accurately categorize a deficiency as a "Level 1", "Level 2" or "Level 3" (including independent Health & Safety items),
you must refer to the Final Dictionary of Deficiency Definitions (PASS) Version 2.3, dated 03/08/2000, This document can be
found at "http://www.hud.gov/offices/reac/pdf/pass_dict2.3.pdf" (325 Pages, 343 KB)
- Additional clarification to these definitions is contained in the REAC PASS Compilation Bulletin which can be found at
"http://www.hud.gov/offices/reac/pdf/pass_bulletin.pdf" (24 Pages, 275 KB)
- Only level 3 is applied to independent Health & Safety deficiencies.
- In the H&S column, NLT is a "Non -Life Threatening" Health & Safety concern whereas LT is a "Life Threatening" concern which
calls for immediate attention or remedy and will show up on the Exigent Health and Safety Report at the end of an inspection.
1176
Exhibit "G"
Annual Resident Survey
1*7
Elderly Housing Development & Operations Corporation
1580 Sawgrass Corporate Parkway, Suite 210, Ft, Lauderdale, FL 33323
Phone 954.835.9200 Fax: 954-835-0888 www.ehdoc,org
The PrerrUer Provider of Quality Affordable Housing for Senior Citizens Across the United Stales
Thank you for taking the time to respond to this survey. Your answers will not be
seen by any property staff, but will be reviewed by Headquarters to make sure your
needs are being served the best we can. We appreciate your honest opinion.
I. GENERAL QUESTIONS
I. I know what my Service Coordinator does in my building.
Yes No
2. My Service Coordinator is available when I need him/her.
Always Most Times Sometimes
Never
3. I would recommend the Service Coordinator to other residents in the building.
Yes No
4. My Service Coordinator responds to my requests for help.
Yes No Sometimes Most Times Never
5. I feel that I can trust my Service Coordinator with my information.
Yes No
6. My Service Coordinator contacts me at least once a year.
Yes No
7. I see my Service Coordinator
Daily Weekly Monthly Once a Year Never
8. I understand that my Service Coordinator is my advocate and can help me with
issues on-site as well as off -sight.
Yes No
Page 1
1178
II. ASSISTANCE
What assistance has your Service Coordinator provided for you this year? Please check
the boxes which indicate your usage of the services. Not all Services are available in all
areas.
Possible Services
List of Local Resources
Newsletter
aa. ._.._
Flu Shot Clinics
Health Services brought onto the
property
• Blood Pressure
• Podiatrist (Foot Doctor)
General Physician
Wouldn't �.� Not
Use Available
Eye Doctor,��..M_
Outside Doctor Appointments__
Prescription Insurance Assistance
Assistance with Medicare/Medicaid
Assistance with Bills
Discount Program Assistance
Emotional Su w amrt_
Of the following services provided by outside companies or organizations, please check
the box which indicates if you would want your Service Coordinator to help you apply
to a pr nor gain information about the service.
�_w�aeµ�w _..
Have Used
Wouldn't
Use
Tax Assistance or information
Home Health Services
Legal Service
• Health Care Power of Attorn
..._.�,..�,�.www.
• Living Will/5 Wishes
• DNR Order
Any End of Life Care Decision,
Translation Assistance
Transportation pAssistance
Page'cii93
III. GENERAL QUESTIONS
1. Would you say that your Service Coordinator saves you money?
Yes No
2. Do you feel that your building has enough Social/Educational
opportunities/presentations?
Yes No
If no, please tell us what you would like to see more of at your building?
3. Please check which of the following concern you.
Greatly Concerns Me
Concerns M a Little
High Blood Pressure .............A�_ . �� _..���..�__...._..�
Diabetes
Heart Problems
Memory Loss
Fall n
Getting mixed up with in
Havino family support
Havingno friends to support me
pp
Not being. ableto do my own lawn
Not being able to clean m arartment
Not being able to cook for mysel
Not being able to grocery shy_
s.
Not bein able to handle rn mone
Not beim to take a bus
Not understanding nderstandin m mail
Theft,�..._._....�. oa....�'�.....�,..o._..m���.
Little to No
Concern v„
dications
osini independence
Being Lonely
Being Depressed
Affording my pressri_tions
Affording mj utilities
Affording my rent
Affording my groceries
Other Comments:
*Optional* Name
Page131 3
EHDOC would like you to take this opportunity to use this comment card and let us
know how much you enjoy living or working at your community and who is doing a
great job to meet your needs.
OR
To help you resolve any problems that have not been answered by following the
EHDOC procedure. That procedure is to first meet with your Community Manager. If
you feel the issue has not been resolved, your next step is to contact the Senior
Community Manager for your property. If your concern is not addressed to your
satisfaction then that is the time for you to please complete the section below.
Your comments will remain confidential.
Dear Steve,
El I am a Resident at
0 I am an Employee at
0 Comments
5WI-1
dN'.LS
37`eld
5Sterd
ECCC rid cappaapnul -TA
OT Z OlIns
keivopud @ip..TodioD ssui2mus og9I
aopaila anprioaxa
synipaaci aaals ..1141
Elderly Housing Development & Operations Corporation
1580 Sawgrass Corporate Parkway
Suite 210
Ft. Lauderdale FL 33323
Phone: 954835-9200
Fax: 954,835.0888
EHDOC@ehdoc.org
1182
AMENDMENT NO. 1 TO LEASE AGREEMENT
(COUNCIL TOWERS NORTH)
This Amendment No. 1 to the Lease Agreement dated July 9, 1976, is entered into this
day of , 2018 ("Amendment No. 1") between the CITY OF MIAMI BEACH, a Florida
municipal corporation ("City" or "Lessor"), and MIAMI BEACH SENIOR CITIZENS HOUSING
DEVELOPMENT CORPORATION, INC., a non-profit Florida corporation ("Lessee").
WITNESSETH:
WHEREAS, on or about July 8, 1976, the City Commission of the City of Miami Beach
adopted Resolution No. No. 1976-15085, approving a Lease Agreement between the City and
Senior Citizens Housing Development Corporation of Miami Beach ("Lease"), for certain air rights
and easements to City -owned property located at 1040 Collins Avenue, for the construction and
operation of a residential building for elderly housing ("Council Towers North" or the "Building"),
and with the City retaining the rights to the management and operation of the municipal parking
lot on the ground floor below the demised premises; and
WHEREAS, the Lease had an initial term of fifty (50) years, expiring on July 8, 2026; and
WHEREAS, the Building was completed in 1979, and includes 125 residential dwelling
units, providing quality affordable rental housing for low-income seniors; and
WHEREAS, on or about March 8, 1978, and in accordance with Section 34 of the Lease,
the original lessee, Senior Citizens. Housing Development Corporation of Miami Beach, assigned
the Lease to Lessee, and such assignment was duly recorded in O.R. Book 9967, Page 271 of
the public records of Miami -Dade County; and
WHEREAS, Lessee desires to obtain financing, either through a leasehold mortgage, low
income housing tax credit equity providers, or other financing vehicles eligible for
affordable/elderly housing projects such as the Building, for the purpose of constructing certain
capital improvements or other renovations to the Building, including building systems, individual
dwelling units, and common areas, with the intent for such improvements, as defined more fully
in Section II of this Amendment No. 1, to improve security, safety, and the quality of living
conditions for the Building's residents; and
WHEREAS, in order to obtain Tong -term financing for the Lessee's proposed renovations,
Lessee requests an extension of the Term, for a period of fifty (50) years, following the expiration
of the initial term on July 8, 2026; and
WHEREAS, in view of the City Commission's desire to support and incentivize affordable
housing projects within the City of Miami Beach, including affordable elderly housing, the City
Commission desires to extend the term of the Lease, and waives the competitive bidding and
appraisal requirements of Chapter 82-37 and 82-39 of the City Code, finding it in the best interests
of the City to do so.
NOW THEREFORE, the Lessor and Lessee for and in consideration of the mutual
covenants, agreements and undertakings herein contained, do by these present mutually
covenant and agree to amend the Lease Agreement, as follows:
113
I. Recitals. The recitals to this Amendment No. 1 are incorporated by reference as
if fully set forth herein. Lessee warrants and represents that the recitals to this Amendment No.
1 are true and correct
II. Lessee's Construction of Additional Improvements at the Building
A. Lessee shall, at its sole cost and expense, be solely responsible for the design,
development and construction of renovation improvements at the Building, including renovations
to individual dwelling units thereof, as generally described in the scope of work set forth in Exhibit
"A" attached hereto, and in accordance with the requirements set forth herein (the "Additional
Improvements").
B. The Additional Improvements shall include all work that may be required for the
Building to be in compliance with all applicable laws (including, without limitation, the Florida
Building Code), and Miami -Dade County's forty (40) year re -certification requirements.
C. The Additional Improvements shall also include enhancements to generator
capacity to ensure the continued operation of HVAC, elevators, life safety systems, and other
Building systems after a tropical storm, hurricane, or other acts of God that may impact the
Building and the safety of residents in the Building. Specifically, Lessee shall acquire sufficient
generators to maintain ambient temperatures at 80 degrees or less for a period of up to ninety-
six (96) hours in the event of a loss of electrical power or other emergency situation.
D. If necessary, Lessee shall obtain the requisite financing, in accordance with the
provisions of this Lease (as amended herein), to complete the Additional Improvements, with the
proceeds of such financing used for the design, development and construction of the Additional
Improvements.
E. Prior to commencing with the construction of the Additional Improvements, Lessee
shall submit its proposed final plans for the Additional Improvements to the Lessor, to permit the
Lessor (in its proprietary capacity as Lessor pursuant to this Lease, and without limiting Lessor's
regulatory right of review or approval of the Additional Improvements in its capacity as an Agency
Having Jurisdiction), to verify that the Lessee's final plans for the Additional Improvements satisfy
the requirements set forth in this Amendment No. 1.
F. With respect to the portion of the Additional Improvements that consist of
renovations to individual dwelling units, Lessee shall phase the construction in such a manner as
to minimize the disruptions associated with the relocation of residents in the Building. To the
extent possible, Lessee shall relocate residents to other dwelling units that may be available in
the Building, so as to maintain the continuity of social services and other on-site programming for
residents in the Building as their individual dwelling units are being renovated, In furtherance
thereof, Lessee agrees to maintain at least one dwelling unit in the Building as a temporary
dwelling unit, to house resident(s) of the Building while their dwelling unit is being renovated.
III. Registration of Residents for Emergency Evacuation Purposes.
A. Lessee shall comply with and implement the Miami -Dade County's annual
registration of eligible tenants for the County's Emergency Evacuation Assistance Program
(EEAP), utilizing the forms attached hereto as Exhibit "B" (EEAP Application) and Exhibit "C"
(Emergency Evacuation Pickup Sites) (or any successor forms as may be established by Miami -
Dade County from time to time), for elderly and/or disabled residents of the Building who (1) are
unable to evacuate on their own due to a specialized transportation need; (2) are homebound,
unable to walk to a bus pickup point, and/or may otherwise not have access to transportation
1134
options; or (3) have medical needs that prevent them from evacuating on their own, such as bed
bound residents, or residents on life-sustaining medical equipment requiring electricity, or
residents requiring assistance with daily life activities. In the event an evacuation order is issued
for the area where the demised premises are located (whether such evacuation order is
mandatory or voluntary), Lessee shall exercise diligent, good -faith efforts to encourage residents
of the Building to evacuate the Building as soon as possible.
IV. Leasehold Mortgage or other Financing.
A. Notwithstanding any provision to the contrary in the Lease, including Section 7 thereof,
Lessee may encumber the demised premises with a leasehold mortgage or other financing
relating to the demised premises or the Lease ("Leasehold Financing") as follows: Lessor agrees
to execute a non -disturbance agreement (containing language reasonably acceptable to the
Lessor) for the benefit of Lessee and the holder of any leasehold mortgage or other financing
encumbering the demised premises ("Lender") and to cooperate with Lessee's efforts to obtain
financing, including the execution of any necessary documents, so long as such documents are
subject to the reasonable approval of the Lessor's attorney. No Leasehold Financing shall be valid
or of any force or effect unless and until Lessor has consented thereto in writing (which consent
shall be conditioned upon Lessee's compliance with the terms set forth herein, and which consent
shall not otherwise be unreasonably withheld) and a true copy of the original of each instrument
creating and effecting such Leasehold Financing, together with written notice containing the name
and post office address of the Lender has been delivered to the Lessor, to the attention of its
Asset Management/Real Estate Department. Further, the Leasehold Financing shall specifically
provide:
1. That the Leasehold Financing is subject to all of the terms, covenants and conditions of
this Lease;
2. That the Leasehold Financing encumbers only the Lessee's interest created by this Lease
in the demised premises and the Building;
3. That the rights of the Lessor pursuant to this Lease will not be affected by the terms of the
Leasehold Financing;
4. That the Lender shall waive all right and option to obtain and apply proceeds of any
insurance or the proceeds of any condemnation award toward payment of the sums
secured by the Leasehold Financing to the extent such proceeds are required by the terms
of this Lease for the demolition, repair or restoration of the demised premises;
5. That the Lender shall agree to send Lessor copies of all notices to Lessee in which such
mortgagee claims that there exists one or more uncured defaults under the terms and
provisions of the Leasehold Financing, such notices to be sent simultaneously to Lessor
and Lessee;
6. That the Lender has obtained no interest whatsoever in the underlying fee of the demised
premises as a result of the execution of the Leasehold Financing by Lessee;
Only the Lender may acquire any right, title or interest in or to this Lease, by acceptance
of a deed or other instrument of conveyance thereof, by purchase at a foreclosure sale or
by transfer in lieu of foreclosure, and will conclusively be deemed to have accepted such
right, title or interest subject to all of the terms, covenants and conditions of this Lease; it
being the specific intent of Lessee and the Lender that the Leasehold Financing encumber
only Lessee's leasehold interest created by this Lease in the Property, and that except as
11A5
specifically set forth in this Lease, the rights of Lessor shall not be affected by the terms
of the Leasehold Financing; and
7. That the Leasehold Financing, and all rights thereunder, shall be subject and subordinate
to Lessor's interest in the Property. The Lender shall upon demand, at any time, execute,
acknowledge and deliver to Lessor, without expense to Lessor, any instrument that may
be necessary or proper to confirm the subordination of the Leasehold Financing to the
Lessor's interests in the Property.
V. Isical Condition Standards/Com • liance with HUD Standards.
A. As part of Lessee's maintenance obligations under Section 10 of the Lease, and
without limitation of Lessee's maintenance obligations as otherwise specified in the Lease,
Lessee shall, at its expense, comply with the requirements of the Facility Condition Index attached
hereto as Exhibit "D," so as to maintain the Building in a Fair condition or better, as set forth in
Exhibit "D."
B. As part of Lessee's maintenance obligations under Section 10 of the Lease, and
without limitation of Lessee's maintenance obligations as otherwise specified in the Lease,
Lessee further agrees to maintain the Building in a decent, safe and sanitary condition, and in
good repair, in a manner that meets the Housing Quality Standards (HQS) of the U.S. Department
of Housing and Urban Development with respect to multi -family dwelling units, including the
Uniform Physical Condition Standards (UPCS) set forth in 24 CFR, Part 5, Subpart G, and 24
C.F.R. Part 200, Subpart P, and 24 C.F.R. Part 982, with respect to the Building, Building exterior,
Building systems, individual dwelling units, Building common areas, and health and safety
considerations affecting the Building and residents thereof. Lessee shall, upon thirty (30) day
notice from the Lessor, promptly correct any individual deficiencies that may be identified from
time to time with respect to any of the foregoing HQS or Uniform Physical Condition Standards,
or otherwise with respect to Lessor's maintenance obligations as set forth in Section 10 of the
Lease.
1. Lessee agrees to promptly provide the Lessor with a copy of any HUD physical
condition assessment report relating to the Building or any portion thereof, including the HUD's
Real Estate Assessment Center ("REAC") inspection report within thirty (30) days following
Lessee's receipt of same from HUD. In addition, Lessee shall provide Lessor with Lessee's final
HUD REAC score for the Building (or any successor uniform physical inspection protocol or
scoring system that may be developed by HUD from time to time) within thirty (30) days following
receipt of its final HUD REAC score.
2. Without limiting the Lessee's obligation to maintain the Building in a decent, safe
and sanitary condition and in good repair, including Lessee's obligation to correct any individual
deficiencies that may be identified from time to time with respect to any of the foregoing HQS or
Uniform Physical Condition Standards, or otherwise with respect to the maintenance obligations
set Section 10 of the Lease, Lessee specifically agrees to maintain, throughout the Term of this
Lease (including any renewal Term provided for in this Amendment No. 1), an overall final REAC
score of no less than 80 points. Lessee specifically agrees that an overall final REAC score of
less than 80 points shall constitute a default of this Lease, entitling Lessor to terminate this Lease
if such default(s) items is/are not cured no later than nine (9) months following HUD's release to
Lessee of the final HUD REAC inspection report. If deficiencies remain unresolved after the
nine (9) month cure period, the Lease shall be subject to, immediate termination at Lessor's sole
discretion. Should the federal governtent establish any successor inspection protocol scoring
system to replace the REAC scoring ystem, Lessee agrees to maintain, throughout the Term
(and any renewal Term herein), an oveiail final score that is equivalent to an overall REAC score
of 80 points or greater, with an overall physical condition assessment score indicating that the
Building is being maintained in a good condition).
C. As part of Lessee's maintenance obligations under this Lease, as amended herein,
Lessee shall be solely responsible for obtaining the forty (40) year re -certification for the Building,
as required by the Miami -Dade County Code, and for recertifying the Building every ten (10) years
thereafter, as required by the Miami -Dade County Code.
D. At Year 40 of the renewal term of this Lease (as provided in Section X of this
Amendment No. 1), Lessee shall engage a third -party licensed engineering firm, selected and
approved by both parties, to complete a Capital Needs Assessment (CNA) inspection as attached
hereto as Exhibit "E" to ensure that the Building, its improvements and systems are structurally
sound and in good working order and conform to the requirements of any Governmental Authority
at the expiration of this Lease. Related costs of the CNA shall be paid by a reduction of Lessee's
annual Lease payment for that given year only; unless the year of inspection coincides with
already scheduled HUD required CNA inspection, in which case the Lessee shall pay for the
inspection. The resulting CNA shall specify the remaining useful life of all building systems and
assist the Lessor and Lessee's decision to develop a recapitalization plan for the property for the
remainder of the Term, or for any extension thereof, if any is approved by the City Commission
at its sole discretion. Notwithstanding the foregoing, all periodic or annual HQS or UPCS
inspections required and performed by HUD, as outlined in Section V.B of this Amendment No.
1, shall continue until the expiration of the Lease .
E. With respect to the generator (as set forth in Section II of this Amendment No. 1),
Lessee shall acquire and provide for the safe maintenance of sufficient fuel to ensure that in an
emergency situation the generators can function to maintain ambient temperatures at 80 degrees
or less for a period of up to ninety-six (96) hours in the event of a loss of electrical power. Lessee
shall implement policies and procedures to ensure that the staff at the Building can effectively and
immediately activate and maintain the generators and fuel required for the operation thereof.
VI. Inspection and Audit.
A. As part of Lessor's right of inspection pursuant to Section 16 of the Lease, and without
limitation of any rights of inspection otherwise specified therein, Lessee agrees that Lessor may
inspect the Building any time upon reasonable notice by authorized representatives of the Lessor,
or by any other State, County, Federal and/or municipal officer or agency having responsibilities
for inspections of such operations and/or Building provided, however, that such right shall be
exercised in such manner so as not to interfere with Lessee in the conduct of Lessee's activities
ion the Building. In conducting any Building inspections, Lessor may, but shall not be required to
use, the HUD inspection checklist form attached as Exhibit F hereto (or any successor form as
may be established by HUD from time to time). Lessee agrees to within 24 hours of a written
notice from the Lessor to undertake corrective actions to cure any deficiency cited by such
inspectors. Throughout the term of this Lease, Lessee shall retain its financial and other records
pertaining to its operation of the Building for the immediately preceding three (3) years, and such
records shall be open and available to the City Manager or his designee, as deemed necessary
by the City Manager or his designee, upon ten (10) business days' written notice from the City
Manager or his designee that the Lessor desires to review said records.
VII. Municipal Parking on Ground Floor of Demised Premises. Nothing in this
Amendment No. 1 shall apply to, or otherwise have any effect on, the municipal parking spaces
(metered or otherwise) managed and operated by the City on the ground floor of the Building
11§7
below the demised premises, nor shall this Amendment No. 1 apply to, or have any effect on, any
use agreements between Lessor and Lessee or other agreements related thereto.
VIII. Assignment/Transfer of Interests.
A. Lessee shall not assign sublease or encumber its interest in this Lease, as amended,
or in the Building, without Lessor's prior written consent, which consent shall not be unreasonably
withheld, conditioned or delayed, provided, however, that the foregoing shall not apply to (1) sub-
leases or rentals of individual dwelling units in accordance with the terms and conditions of this
Lease, (2) an assignment or sublease of the whole of the Lease to Lessee's parent entity,
subsidiary, or entity that is controlled by or under common control with Lessee, or (3) an entity
upon which Lessee is merged or consolidated. Lessor's consent to assignment shall be deemed
to be "unreasonably withheld" if the proposed assignee is of such financial standing and
responsibility at the time of such assignment as to give reasonable assurance of the payment of
all rent and other amounts reserved in this Agreement and compliance with all the terms,
covenants, provisions and conditions of this Lease, as amended. Any assignment in violation of
this subsection shall be void.
IX. HUD/Related Federal Approvals. Pursuant to Sections 20 and 34 of the Lease, this
Amendment No. 1, shall be subject to and contingent upon Lessee obtaining the consent of any
regulatory agency with any interest in or jurisdiction over the Lessee or the Building, including the
U.S. Department of Housing and Urban Development, the Federal Housing Commissioner, or any
other agency or regulatory body, as applicable.
X. Renewal of Lease Term. Section 25 of the Lease is hereby deleted and replaced
in its entirety with the following:
Subject to and contingent upon Lessee's compliance with the terms and conditions
of this Lease, as amended by this Amendment No. 1, and provided that Lessee is
in good standing and not otherwise in default of any of its obligations hereunder,
at the conclusion of the initial term of this Lease on July 8, 2026, this Lease shall
be extended for an additional term of fifty (50) years, commencing on July 9, 2026,
and expiring on July 8, 2076.
XI. Annual Survey. Lessee agrees to conduct an annual satisfaction survey of residents, in
a form comparable to Exhibit "G" and shall provide Lessor with a copy of the survey results upon
request (including, at Lessor's option, a copy of the individual surveys completed by residents).
XII. Ratification of Lease. Except as specifically amended herein, all other terms and
conditions of the Lease shall remain in full force and effect. In the event there is a conflict between
the provisions provided herein and the Lease, the provisions of this Amendment No. 1 to Lease
shall govern.
Remainder of Page Intentionally Left Blank
1188
IN WITNESS WHEREOF, this Amendment has been duly executed by the parties hereto
as of the day and year first written above.
BY LESSOR:
Attest:
CITY OF MIAMI BEACH, FLORIDA
Rafael Grana o, CITY CLERK Dan Gelber, MAYOR
STATE OF FLORIDA
) SS:
COUNTY OF MIAMI-DADE )
The foregoing instrument was acknowledged before me this day of
2018, by Mayor Dan Gelber and Rafael Grand°, City Clerk, or their
designees respectively, on behalf of the CITY OF MIAMI BEACH, known to me to be the persons
described in and who executed the foregoing instrument, and acknowledged to and before me
that they executed said instrument for the purposes therein expressed,
WITNESS my hand and official seal, this day of , 2018,
My Commission Expires:
Notary Public, State of Florida at Large
Commission No.:
11.9
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
BY LESSEE:
Attest:
MIAMI BEACH SENIOR CITIZENS
HOUSING DEVELOPMENT
CORPORATION, INC.
Signature Morton Bahr, PRESIDENT
Print Name
STATE OF FLORIDA
SS:
COUNTY OF MIAMI-DADE )
The foregoing instrument was acknowledged before me this day of
, 2018, by Morton Bahr, President, on behalf of the Miami Beach Senior
Citizens Housing Development Corporation, Inc., who has produced identification or is known to
me to be the person described in and who executed the foregoing instrument, and acknowledged
to and before me that they executed said instrument for the purposes therein expressed.
WITNESS my hand and official seal, this day of , 2018.
My Commission Expires:
Notary Public, State of Florida at Large
Commission No.:
1180
For purposes of this Commission Memorandum, the Exhibits to Amendment No. 1 to Lease Agreement
for Council Towers North are intentionally omitted. They are identical to those contained in the
Amendment No.1 to Lease Agreement for Council Towers South.
1191