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2018-30256 ResolutionRESOLUTION NO. 2018 -30256 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO FUND A SURFRIDER ASHCAN PILOT PROGRAM FOR A ONE YEAR PERIOD, IN THE NOT TO EXCEED AMOUNT OF $10,000. WHEREAS, cigarette filters, more commonly known as cigarette butts, are one of the largest pollutants found on the sand and in our streets. Nationally an estimated 1.7 billion pounds accumulates in the natural environment on an annual basis; and WHEREAS, a common misconception is that cigarette butts are composed of materials with biodegradable qualities. In actuality, cigarette filters are comprised of cellulose acetate, a fibrous plastic that can take anywhere between 5 -10 years to completely biodegrade; and WHEREAS, discarded cigarette butts can be carried with stormwater runoff from streets to drains, to canals, and eventually to the ocean. Those that are disposed on the beach are often washed away directly into the ocean by incoming waves. These filters then become hazardous to marine organisms; and WHEREAS, cigarette filters are the single most collected item during beach cleanups each year. They are an environmental blight on streets, sidewalks, and other open areas. Many municipalities have banned smoking in public areas and parks for this reason. However, the State of Florida preempts local governments from regulating smoking on public property; and WHEREAS, on October 26, 2016, the Sustainability and Resiliency Committee discussed several options to reduce cigarette butt litter by increasing the amount of ashtray receptacles in the City. Amongst these options was the Surfrider "Hold on to your butt" ashtray program; these ashcans are generally affixed above ground, at eyelevel, in high traffic areas and have the option of adding customized messaging. They have been found to provide measureable results in locations such as Huntington Beach, San Francisco, and San Francisco State University; and WHEREAS, this discussion was referred to the January 20, 2017, Finance and Citywide Projects Committee (FCWPC) with the direction to explore funding options such as grants or resort tax dollars that would help defray the cost for a proposed pilot program; and WHEREAS, the committee provided direction for staff to assist the Surfrider Foundation with a matching grant application to fund the purchase of the aforementioned mountable ashcans which would include a year's worth of service from Surfrider volunteers; and WHEREAS, the volunteers will empty the ashcans, track the amount of labor spent servicing the cans, and quantify the amount of material collected. Meetings with city staff did result in a grant application being submitted but unfortunately, the grant was not awarded to Surfrider; and WHEREAS, since that time, the City has installed some Victor Stanley ashcans with a receptacle for cigarette butts in addition to the ashtrays that had been previously installed along Lincoln Road with the Coca -Cola Bins. Just recently, the Washington Street corridor has been the recipient of the installation of BigBelly Solar trash compactors that have a cigarette butt receptacle; and WHEREAS, at the January 19, 2018 FCWPC, a motion was made and approved to authorize $10,000 to fund the Surfrider ashcan pilot project which would include the volunteer service for one year and the analysis of the time spent servicing the units and quantifying how many cigarette butts are collected. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the Finance and Citywide Projects Committee to fund a Surfrider Ashcan Pilot Program for a one year period, for an amount not to exceed $10,000. PASSED AND ADOPTED this 11th day of April, 2018. ATTEST: trA r Rafa - I E. : nado, C ty Clerkm an Gelber, Mayor APPROVED AS TO FORM & LANGUAGE & FOR E CUTION MAMBEACH Resolutions - C7 H COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: April 11, 2018 SUBJECT: A RESOLUTION OF MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO FUND A SURFRIDER ASHCAN PILOT PROGRAM FOR A ONE YEAR PERIOD, IN THE NOT TO EXCEED AMOUNT OF $10,000. RECOMMENDATION The Administration recommends approving the Resolution which accepts the recommendation of the Finance and Citywide Projects Committee to fund a Surfrider ashcan pilot program. ANALYSIS Cigarette filters, more commonly known as cigarette butts, are one of the largest pollutants found on the sand and in our streets. Nationally an estimated 1.7 billion pounds accumulates in the natural environment on an annual basis. A common misconception is that cigarette butts are composed of materials with biodegradable qualities. In actuality, cigarette filters are comprised of cellulose acetate, a fibrous plastic that can take anywhere between 5 -10 years to completely biodegrade. Discarded cigarette butts can be carried with stormwater runoff from streets to drains, to canals, and eventually to the ocean. Those that are disposed on the beach are often washed away directly into the ocean by incoming waves. These filters then become hazardous to marine organisms. On October 26, 2016, the Sustainability and Resiliency Committee discussed several options to reduce cigarette butt litter by increasing the amount of ashtray receptacles in the City. Amongst these options was the Surfrider "Hold on to your butt" ashtray program. These ashcans are generally affixed above ground, at eyelevel, in high traffic areas and have the option of adding customized messaging. They have been found to provide measureable results in locations such as Huntington Beach, San Francisco, and San Francisco State University. Additionally, some locations have established partnerships with Surfrider or other non - profits to manage the maintenance of the units. The cost for the ash can options (Table 1) range between $67 - $272. Furthermore, if a pilot program is established, staff will explore locations that do not conflict with the current smoke free zones or outdoor cafes. This would help ensure that the ashcans are used effectively. 560 . ted below , aro a number of Ale tivis ot5 wNch ha already been ted by the city TABLE 1 It tvnttt E1mOttt7tf d V ter;atttliCay Om* * With Ashcan Ild c $272 This discussion was referred to the January 20, 2017, Finance and Citywide Projects Committee (FCWPC) with the direction to explore funding options such as grants or resort tax dollars that would help defray the cost for a proposed pilot program. The Committee provided direction for staff to assist the Surfrider Foundation with a matching grant application to fund the purchase of the aforementioned mountable ashcans which would include a year's worth of service from Surfrider volunteers. The volunteers would empty the ashcans, track the amount of labor spent servicing the cans, and quantify the amount of material collected. Meetings with City staff did result in a grant application being submitted but unfortunately, was not awarded to Surfrider. Since that time, the City has installed some of the Victor Stanley ashcans with a receptacle for cigarette butts in addition to the ashtrays that had been previously installed along Lincoln Road with the Coca -Cola Bins. Just recently, the Washington Street corridor has been the recipient of the installation of BigBelly Solar trash compactors that have a cigarette butt receptacle. At the January 19, 2018 FCWPC, a motion was made and approved to authorize $10,000 to fund the 561 Surfrider ashcan pilot project which would include the volunteer service for one year and their analysis. Attached is the proposal from surfrider identifying a $100 per unit cost. CONCLUSION Approve the recommendation of the Finance and Citywide Projects Committee to fund a one year pilot program for the not to exceed amount of $1O'000 to provide ashcans as proposed in Surfrider proposal, attached hereto as Exhibit A. Attachment A: Washington Avenue Big Belly Compactors Amount 1 $10.000.00 Account 1 Subject to budget amendment Legislative Tracking Public Works ATTACHMENTS: Description o Attachment A o Surfrider picture • January 19, 2018 FCWP 'ninukao Fink, Ja From: Sent: To: Cc: Subject: Hello All, Mike G @ Surfrider Miami < treasurer @miami.surfrider,org> Sunday, February 18, 2018 10:55 PM Pineda, Yanira Dave Doebler; Fink, Jay; Wheaton, Elizabeth; Miami Treasurer Re: Cigarette Ashcan Program Here is what we propose in simple form: Per unit costs = $100 per unit x 100 = $10,000 - $85 per unit delivered to Miami - $5 for quality, weatherproof vinyl sticker - $10 for administrative fees and supplies relating to the collection and quantification - City to select their preferred strapping and pay for that along with install* * Surfrider lacks experience on metal strapping types and so will defer to Public Work's expertise in materials, sourcing, procurement & installation, I look forward to discussing further as needed so we can get the program through the planning /approval stage and in action to attack the butt litter problem in our City. Kind regards, Mike Gibaldi, Treasurer Surfrider Foundation Miami Chapter On Fri, Feb 2, 2018 at 2 :08 PM, Pineda, Yanira < YaniraPineda @iniamibeachfl,gov> wrote: Good afternoon Mike /Dave! Public Works is kindly asking if either of you could provide a proposal with the breakdown of how the $10,000.00 will be distributed within the Surfrider Ashcan Program. The proposal should include a breakdown of the number of cans as well as the cost and specifications of any materials that are needed for appropriate installation. Public works will provide the labor for installation. Thank you, 563 564 MIAMI BEACH Finance and Citywide Projects Committee Meeting City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive January 19, 2018 - 1:45 PM Commissioner Ricky Arriola, Chair Commissioner Mark Samuelian, Vice-Chair Commissioner Micky Steinberg, Member Commissioner John Elizabeth Aleman, Alternate Visit us at www.miamibeachfLgov for agendas and video streaming of City Commission Committee Meetings. A meeting of the Finance and Citywide Projects Committee was held on Friday, January 19, 2018 at 1:45 p.m. in the Commission Chambers, 3rd Floor of City Hall. Commissioners in attendance: Commissioners Ricky Arriola, Mark Samuelian, Micky Steinberg, and John Elizabeth Aleman. Members from the Administration and the public we re_alsodn_attand a ace. NEW BUSINESS 8. DISCUSSION REGARDING FUNDING FOR A POLE MOUNTED CIGARETTE ASH CAN PILOT PROGRAM December 13, 2017 — C4W Sponsored by Commissioner Arriola Public Works ACTION Jay Fink, Public Works Assistant Director, presented the item. He said that this has been discussed over a year and it started at the Sustainability and Resiliency Committee. At the last Finance and Citywide Projects Committee about a year ago, the direction was to move forward with a plan from Surfrider to not only provided the cans, but also a years' worth of service using their volunteers to service the cans and to come back and quantify how much material has been removed from the streets that end up in the storm drains, etc. The City worked with Mr. David Doebler and his group to apply for a grant but unfortunately we were unsuccessful. Jay Fink said there are a number of options that we can go with as far as the ash cans. What we have done is modify what we presently have and what has just occurred a couple of weeks ago and what was implemented on Washington Avenue. The complete set of Bigbellys were installed along Washington Avenue and they all have cigarette placeholders in them. We will get some idea on Washington Avenue of how successful a separate receptacle will be for cigarette butts. Commissioner Arriola said he is fine with giving some direction for some money to be spent on this. Dave Doebler, resident, described the original proposal as Jay Fink mentioned before regarding the City contributing and Surfrider contributing with their volunteers. He said they tried to apply for the grant. He said the units that are chosen need to have a lock on them, so people don't open the receptacles and empty those out on the floor and look for anything that they can smoke. The units 565 need certain messaging as well. He said they are looking for something that is mounted at the eye level to educate people that cigarette butts are not biodegradable and they end up in the ocean. Vice -Mayor Aleman asked if Surfrider was still willing to partner and do the data collection that they said they would do before. She asked if they are able to do it without the grant. Dave Doebler, Sustainability Committee Chair, said yes, Surfrider would provide the man power and do the data collection. He thinks it would be for 6 months or maybe a year. Commissioner Arriola asked if they are estimating $100 each. Jay Fink said that the one option from Surfrider was $100, but there are other options available at lesser costs. He said the only other note that did come up during these conversations was that there was some displeasure of the looks of them and the messaging from the Planning Department and the Design Review Board (DRB) perhaps should go through for their review, but he will defer to others for that decision. Commissioner Arriola asked if he had to go through there. Vice -Mayor Aleman asked if the typical garbage receptacles go through the Planning Department and DRB. Jay Fink they did with regards to the Coca -Cola cans that were installed on Lincoln Road. Dave Doebler said if the City wants to move forward with different units, they are happy to handle the collection. He said they are happy to share the messaging, but as far as the collection, they are trying not to reinvent the wheel, so that is why they are using the cans that are deployed throughout California. Vice -Mayor Aleman said Dave Doebler showed the City where the cans would go because he did some analysis on it and asked him to describe the process. He said they walked the city and looked at areas where there was accumulation of cigarette butts. They were looking for transition points where people move from outside to inside, outside into a bus, etc. They found a number of locations on Ocean Drive, Washington Avenue and some areas along the dune and walkway. Vice -Mayor Aleman said this needs to go back to Commission anyway even if it needs to go through the DRB, so they can direct staff to find the $10,000 and bring that back for Commission approval; in the meantime it can go in front of the DRB. Jay Fink said he never said it had to go through the DRB, but they can pass it through the Planning Department so they can weigh in and say if it does need to go or does not. Vive -Mayor Aleman said that if they did look at the other garbage cans that are around town, she thinks the prececent is for them to see them. She said even though it is another step and she feels everyone's frustration, we still have time because it needs to go back to Commission anyway. If they can complete the review at the same time, it is good to get their input and they can meet back at Commission. Commissioner Samuelian asked Dave Doebler in order for the City to get the great services at no charge using volunteers that he mentioned we would have to get the option of receptacle described in the memorandum, which is the Surfrider model. Dave Doebler stated yes, that is what they want. Commissioner Samuelian said that he thinks we need to be clear about the receptacle that the Committee is asking for approval. MOTION: Commissioner Samuelian moved that they authorize the $10,000, that we proceed with the Surfrider can, with the excellent volunteer service and the analysis so we know where we are a year from now, and that we seek proper internal approval for that option only, Vice -Mayor Aleman seconded. 566