2018-30262 ResolutionRESOLUTION NO. 2018 -30262
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 2018 - 007 -JC, FOR TESTING AND CONSULTING SERVICES TO
DETERMINE QUALIFIED APPLICANTS FOR POLICE AND FIRE ENTRY
LEVEL POSITIONS AND CLASSIFIED PROMOTIONAL CLASSIFICATIONS;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH INDUSTRIAL ORGANIZATIONAL SOLUTIONS, INC., THE TOP
RANKED PROPOSER; FURTHER, SHOULD NEGOTIATIONS BE
UNSUCCESSFUL WITH THE TOP RANKED PROPOSER, AUTHORIZE THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH ERGOMETRICS
AND APPLIED PERSONNEL RESEARCH, INC., THE SECOND RANKED
PROPOSER; FURTHER, SHOULD NEGOTIATIONS BE UNSUCCESSFUL
WITH THE SECOND RANKED PROPOSER, AUTHORIZE THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE DISTRICT
BOARD OF TRUSTEES OF MIAMI DADE COLLEGE, FL, THE THIRD
RANKED PROPOSER; AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT WITH THE SUCCESSFUL PROPOSER UPON
CONCLUSION OF NEGOTIATIONS BY THE ADMINISTRATION; AND,
FURTHER, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
APPROVE THE TERMS OF A MONTH -TO -MONTH AGREEMENT WITH
INDUSTRIAL ORGANIZATIONAL SOLUTIONS, INC., FOR A TERM NOT TO
EXCEED ONE (1) YEAR, FOR THE CONTINUATION OF CURRENT
SERVICES, OR UNTIL SUCH TIME AS A NEW AGREEMENT IS EXECUTED
PURSUANT TO THE PROCUREMENT PROCESS, WHICHEVER OCCURS
FIRST.
WHEREAS, on December 13, 2017, the Mayor and City Commission approved the
issuance of Request for Qualifications No. 2018 - 007 -JC, for Testing and Consulting Services
for Police and Fire Entry Level Positions and Classified Promotional Classifications (the "RFQ ");
and
WHEREAS, the RFQ was issued on December 13, 2017, with an opening date of
February 14, 2018; and
WHEREAS, a non - mandatory pre - proposal meeting was held on January 9, 2018;
and
WHEREAS, on February 13, 2018, the City Manager, via Letter to Commission (LTC)
No. 068 -2018, appointed an Evaluation Committee (the "Committee "); and
WHEREAS, on February 14, 2018, the City received a total of four (4) proposals; and
WHEREAS, the Committee convened on March 5, 2018 to review and score the
proposals received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: Industrial Organizational Solutions,
Inc., as the top ranked proposer; Ergometrics and Applied Personnel Research, Inc.
( "Ergometrics "), as the second ranked proposer; The District Board of Trustees of Miami Dade
College, FL, as the third ranked proposer; and David Santisteban, Ph. D., as the fourth ranked
proposer; and
WHEREAS, after reviewing all the submissions and the results of the evaluation
process, the City Manager recommends that the Mayor and City Commission authorize the
Administration to enter into negotiations with Industrial Organizational Solutions, Inc., the top
ranked proposer; further, should negotiations be unsuccessful with the top ranked proposer,
authorize the Administration to enter into negotiations with Ergometrics, the second ranked
proposer; and, further, should negotiations be unsuccessful with the second ranked proposer,
authorize the Administration to enter into negotiations with The District Board of Trustees of
Miami Dade College, FL, the third ranked proposer; and
WHEREAS, the Administration recommends extending, on a month -to- month basis, the
City's current agreement with Industrial Organizational Solutions, Inc., which expires on April 11,
2018, for the continuation of these services, for a period not to exceed one (1) year, or until
such time as a new agreement is executed, whichever occurs first.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request For
Qualifications (RFQ) No. 2018 - 007 -JC, for Testing and Consulting Services for Police and Fire
Entry Level Positions and Classified Promotional Classifications; authorize the Administration to
enter into negotiations with Industrial Organizational Solutions, Inc., the top ranked proposer;
and, further, should negotiations be unsuccessful with the top ranked proposer, authorize the
Administration to enter into negotiations with Ergometrics and Applied Personnel Research,
Inc., the second ranked proposer; further, should negotiations be unsuccessful with the second
ranked proposer, authorize the Administration to enter into negotiations with the District Board
of Trustees of Miami Dade College, FL, the third ranked proposer; authorizing the Mayor and
City Clerk to execute an agreement with the successful proposer upon conclusion of
negotiations by the Administration; and, further, authorizing the City Manager to negotiate and
execute a month -to -month extension of the agreement with Industrial Organizational Solutions,
Inc., for the continuation of current services, for a term not to exceed one (1) year, or until such
time as a new agreement is executed pursuant to the procurement process, whichever occurs
first.
PASSED AND ADOPTED this /, day of 1/17/ 2018.
#111110
"sa el -', Mayor v.
Rafael 'a: an do, City ler
S TO
GUAGE
ECUTION
City Attorney
MIAM
BEACH
Resolutions - C7 P
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 11, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2018 -
007 -JC, FOR TESTING AND CONSULTING SERVICES TO DETERMINE
QUALIFIED APPLICANTS FOR POLICE AND FIRE ENTRY LEVEL POSITIONS
AND CLASSIFIED PROMOTIONAL CLASSIFICATIONS.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City's Police Department, in any given recruitment period, may encounter over 1,000 applicants
for entry level testing, depending on the certification requirements sought. Additionally, the City's Fire
Department may encounter over 1,500 applicants during a similar recruitment period. Furthermore,
both Police and Fire require promotional testing opportunities of eligible personnel every two (2)
years, in accordance with the collective bargaining agreement.
The City currently has a contract to provide entry level and promotional testing administration, job
analysis, and consulting services, which will expire on April 11, 2018. This contract is utilized annually
by both the Police and Fire Departments. In order to maintain the required services, the
Administration sought proposals from qualified firms that can provide the City with the required
services, including: 1) provide services in order to develop, administer, and review testing programs
to determine qualified applicants for police and fire entry level positions, and for classified promotional
classifications; and 2) provide consulting services in order to develop job analysis metrics, entry level
and promotional tests, scoring, minimum job requirements, and background test requirements, for
sworn and non-sworn positions.
RFQ PROCESS
On December 13, 2017, the City Commission approved to issue the Request for Qualifications
(RFQ) No. 2018 - 007 -JC, for Testing and Consulting Services for Police and Fire Entry Level
Positions and Classified Promotional Classifications. On December 13, 2017, the RFQ was issued.
The Procurement Department issued solicitation notices to 170 firms utilizing
www.publicpurchase.com. 111 prospective proposers accessed the advertised solicitation. A
voluntary pre- proposal conference to provide information to the proposers submitting a response was
held on January 9, 2018. RFQ responses were due and received on February 14, 2018. The City
received a total of four (4) proposals. The City received proposals from the following firms:
• David Santisteban, Ph. D.
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• Ergometrics and Applied Personnel Research, Inc. ( "Ergometrics ")
• Industrial /Organizational Solutions, Inc.( "IOS ")
• The District Board of Trustees of Miami Dade College, FL
On February 13, 2018, the City Manager appointed the Evaluation Committee via LTC # 068 - 2018.
The Evaluation Committee convened on March 5, 2018 to consider proposals received. The
committee was comprised of the following: Miguel Anchia, Deputy Chief of Administration, Fire
Department, City of Miami Beach; Vincent Canosa, Chief of Ocean Rescue, Fire Department, City of
Miami Beach; Ines Collado, Office Associate V, Police Department, City of Miami Beach; Colin
Pfrogner, Sergeant, Police Department, City of Miami Beach; and Ramon Suarez, Human Resource
Administrator II, Human Resources, City of Miami Beach.
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ.
The evaluation process resulted in the ranking of proposers in the following order (see Attachment A):
1st - Industrial /Organizational Solutions, Inc.
2nd- Ergometrics and Applied Personnel Research, Inc.
3rd- The District Board of Trustees of Miami Dade College, FL
4th - David Santisteban, Ph. D.
The following is a brief summary of the qualifications of the proposers:
Industrial /Organizational Solutions, Inc.
According to their proposal, Industrial /Organizational Solutions, Inc. has been in business since
1997, headquartered in Westchester, IL. Comprised of approximately 40 employees, IOS specializes
in personnel selection — the development and deployment of exams and assessments to identify
those individuals who are most likely to excel in specific jobs. IOS focuses primarily on public safety
testing and assessment, working with fire, police, sheriff and corrections agencies around the country.
As noted in its proposal, their two highest goals are to: 1) design selection systems that identify the
most capable and talented individuals for positions, and 2) design selection systems that result in
outcomes that are racially and gender diverse by employing selection processes that minimize
disparity and adverse impact. Within the last three years, some of the clients IOS has served include:
Atlanta Police Department (Sgt. and Lt. exams and assessments), Chicago Police Department (Sgt.
exams and assessments), San Antonio Fire Department and Police Department (entry -level
examinations and assessments), Massachusetts State Police (Sgt. and Lt. exams and assessments),
Austin EMS (Cpt. and Cmdr. exams and assessments), and the City of Miami Beach Fire
Department and Police Department (entry -level and promotional examinations and assessments).
Ergometrics and Applied Personnel Research, Inc.
According to its proposal, Ergometrics and Applied Personnel Research, Inc. has been in business
for thirty -six (36) years, headquartered in Lynnwood, WA, with a Florida office located in Santa Rosa
Beach. In addition to developing custom examinations for entry level hiring and promotions,
Ergometrics offers a number of nationally recognized, published tools including, 1) FireTEAM, a
video - based testing system that assesses critical skills necessary to be a firefighter and includes the
content areas of teamwork and human relations as well as mechanical aptitude, reading ability and
basic math skills, and 2) FrontLine National, a video testing system for entry -level law enforcement
that helps departments identify appropriate candidates. Some of the clients Ergometri Es has recently
served include: Atlanta Department of Corrections, Denver Sheriffs Department, Frt Lauderdale
Police and Fire Departments, Port of Seattle Fire Department, and West Palm Beach Police
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Department.
The District Board of Trustees of Miami Dade College, FL
According to its proposal, The Assessment Center of the District Board of Trustees of Miami -Dade
College, FL was established in 1981, and is headquartered in Miami, FL. The Assessment Center
has been providing comprehensive selection and promotional assessment services to a variety of
public safety agencies nationwide. Its proposal indicates that The Assessment Center has conducted
assessments from over 22,000 individuals for various public safety positions. They have experience
in job analysis, evaluation of records, performance data analysis, and examination administration.
Some of The Assessment Center's clients recently served include: Aventura Police Department,
Doral Police Department, Miami Gardens Police Department, Golden Beach Police Department, and
Surfside Police Department,
David Santisteban, Ph. D.
According to the proposal, David Santisteban, Ph. D. has over 30 years of experience in consulting,
developing, validating, administering and scoring testing programs to determine qualified applicants
for sworn and non -sworn public safety positions. David Santisteban, Ph. D. maintains an office in
Pembroke Pines, FL. Additionally, his proposal indicates that the firm's methodology and approach to
projects has been primarily that of content validity, which includes extensive input from Subject Matter
Experts (SMEs) in all phases of the project (i.e., job analysis, developing test plans, establishing
passing points). Some of clients served by David Santisteban, Ph. D. include: Miami -Dade County,
City of Coral Gables, and City of Hialeah.
CONCLUSION
After reviewing all the submissions and the results of the evaluation process, I find that
Industrial /Organizational Solutions, Inc., the firm top- ranked by the Evaluation Committee, provided
the best overall proposal, including superior qualifications, technical approach, and prior
performance. Some of the highlights of the Industrial /Organizational Solutions proposal, as
articulated by the Evaluation Committee, include:
• Industrial /Organizational Solutions, Inc. proposal most thoroughly articulates how tests are
constructed and administered, including testing procedures, analysis and feedback.
• Industrial /Organizational Solutions, Inc.'s documented exceptional experience and ability to
perform the tasks related to the RFQ, including relevant experience in the public sector.
• Committee members also indicated, based upon current experience as the incumbent, that
Industrial /Organizational Solutions, Inc. is very responsive to the City's requests and that they
have always produced a "solid work product."
Based on the foregoing, I recommend that the Mayor and City Commission approve the Resolution
authorizing the Administration to enter into negotiations with Industrial /Organizational Solutions, Inc.,
the top ranked proposer; further, should negotiations be unsuccessful with the top ranked proposer,
authorize the Administration to enter into negotiations with Ergometrics and Applied Personnel
Research, Inc., the second ranked proposer; further, should negotiations be unsuccessful with the
second ranked proposer, authorize the Administration to enter into negotiations with The District
Board of Trustees of Miami Dade College, FL, the third ranked proposer; authorizing the Mayor and
City Clerk to execute an agreement with the successful proposer upon conclusion of negotiations by
the Administration; and further, authorizing the City Manager to negotiate and approve the terms of a
month -to -month agreement with Industrial /Organizational Solutions, Inc. until such time as a new
agreement is executed.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
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FINANCIAL INFORMATION
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process. Grant funding will not be utilized for this
project.
Legislative Tracking
Human Resources /Procurement
ATTACHMENTS:
Description
o
Attachment A- Final Ranking
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Testing and Consulting Services for PQ and Fire
'David Santisteban, Ph.D.
Ergo Metrics and Applied Personnel Research, Inc.
Lnaustnal /Organizational Solutions, Inc.
The District Board of Trustees of Miami Dade College, FL