2018-30268 ResolutionRESOLUTION NO.
2018 -30268
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER AND WAIVING, BY 5 /7THS VOTE, THE FORMAL COMPETITIVE
BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S
BEST INTEREST, AND AUTHORIZING THE PURCHASE OF STAGERIGHT
EQUIPMENT FROM STAGERIGHT CORPORATION, TO SUPPLEMENT THE
EXISTING INVENTORY OF STAGE EQUIPMENT AT THE MIAMI BEACH
CONVENTION CENTER, IN AN AMOUNT NOT TO EXCEED $600,000.00;
FURTHER, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE AN
AGREEMENT WITH STAGERIGHT CORPORATION; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT
UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, on July 2, 2003, the Mayor and City Commission awarded a competitively
procured contract to Stageright Corporation ( "Stageright "), the lowest responsive and
responsible bidder, pursuant to Invitation to Bid (ITB) 17- 02/03, for the replacement of the
performance stage and riser equipment at the Miami Beach Convention Center ("MBCC"); and
WHEREAS, since 2003, the performance stage equipment provided by Stageright has
proven to be reliable, maneuverable, and easy to install; and
WHEREAS, the Stageright equipment is not compatible and cannot be installed
alongside equipment of other manufacturers, as there is no other system in the market that
allows the equipment to interlock without creating a trip or safety hazard; and
WHEREAS, with the expansion of the MBCC, the MBCC anticipates that additional
stage equipment will be necessary in order to serve its clients; and
WHEREAS, in order to accommodate MBCC client needs, the MBCC seeks to increase
its inventory of stage equipment, which currently consists of:
• eighty -eight (88) 4' x 8' stage decks;
• sixteen (16) stage supports;
• five (5) 4' rails;
• twenty -two (22) 8' rails;
• four (4) 8' stairs;
• two (2) folding /adjustable stairs;
• twenty -four (24) black skirting 6'8'; and
• (120) portable stages 6'x 8'; and
WHEREAS, MBCC seeks to purchase additional equipment as follows, which amounts
to less than fifty percent (50 %) of the MBCC's current inventory:
• approximately forty (40) 6' x 8' portable stages;
• approximately three hundred (300) black skirting for portable stages;
• approximately one (1) 60' x 40' performance stage (includes sound wings, rails, stairs,
carts, etc.); and
• approximately one (1) black skirting for performance stage; and
WHEREAS, Stageright has informed the City, via a letter attached to the City
Commission Memorandum accompanying this Resolution, that it is the only authorized reseller
of Stageright products; and
WHEREAS, in order to introduce alternate manufacturers for competitive purposes, the
City would need to discard its significant existing inventory of Stageright equipment, which
would be costly and inefficient; and
WHEREAS, continuing to purchase Stageright brand stage equipment will allow for
interchangeability of parts and equipment, increase the operational design and flexibility of the
center, as well as reduce costs associated with introducing another stage system, other than the
system currently in place; and
WHEREAS, given the incompatibility of other products, the City would not be successful
in soliciting competitive bids for stage equipment, and accordingly, the City Manager
recommends the purchase of the Stageright equipment, as being in the best interests of the
City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager and waive, by 5 /7ths vote,
the formal competitive bidding requirements, finding such waiver to be in the City's best interest,
and authorize the Administration to purchase additional stage equipment from Stageright
Corporation to supplement the existing inventory at the Miami Beach Convention Center, in an
amount not -to- exceed $600,000; further, authorize the Administration to negotiate an agreement
with Stageright Corporation; and further authorize the Mayor and City Clerk to execute an
Agreement upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this /1 day of 400 2018.
ATTEST:
RAFAEL E. GRANADO, CITY CLERK
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City Attorney ok, Date
EXHIBIT A
STAGERI GHT
495 PIONEER PARKWAY
CLARE, Ml 48617
800458.4499
March 12, 2018
Zuleika Davidson
City of Miami Beach
Miami Beach, FL 33139
Dear Zuleika,
Please let this serve as StageRight Corporation's verification letter that StageRight Corporation is
the sole manufacturer and seller of its staging and riser products. The StageRight system is based
on a proprietary design of interchangeable pieces that are only suitable for StageRight
manufactured components.
If you have any questions, please feel free to call me at 989- 430 -4967.
Sincerely,
Matt Widenmier
StageRight Corporation — Regional Sales Manager
Ph: 989 -430 -4967
Fax: 989-386-3500
E- Mail: mwidenmier a,stageright.com
MIAM
BEACH
Resolutions - C7 X
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 11, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER AND WAIVING, BY 5 /7TH VOTE, THE FORMAL COMPETITIVE
BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S
BEST INTEREST, AND AUTHORIZING THE PURCHASE OF STAGERIGHT
EQUIPMENT FROM STAGERIGHT CORPORATION, TO SUPPLEMENT THE
EXISTING INVENTORY OF STAGE EQUIPMENT AT THE MIAMI BEACH
CONVENTION CENTER, IN AN AMOUNT NOT TO EXCEED $600,000.00;
FURTHER, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE AN
AGREEMENT WITH STAGERIGHT CORPORATION; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT
UPON CONCLUSION OF SUCCESSFUL N_ EGOTIATIONS BY THE
ADMINISTRATION.
RECOMMENDATION
Approve the Resolution.
ANALYSIS
On July 2, 2003, the City of Miami Beach Mayor and Commission awarded a contract, pursuant to
Invitation to Bid (ITB) 17- 02/03, to Stageright Corporation, the lowest responsive and responsible
bidder to the ITB, for the replacement of the performance stage and riser equipment at the Miami
Beach Convention Center (MBCC). Since the award, MBCC has been successfully utilizing
Stageright's stage equipment to configure the stages to meet the needs of its clients at the various
events hosted at the center. The convention center manager, Spectra, has found the Stageright
equipment to be reliable, maneuverable, free of defects, and easy to install.
With the expansion and addition of multiple usable spaces at the Miami Beach Convention Center,
the center will need to expand its current inventory of stage equipment. The current inventory is
significant and includes the following items:
eighty -eight (88) 4' x 8' stage decks,
sixteen (16) stage supports,
five (5) 4' rails,
twenty -two (22) 8' rails,
four (4) 8' stairs,
two (2) folding /adjustable stairs,
twenty -four (24) black skirting 6'8' and
(120)portable stages 6'x 8'.
Spectra has notified the Administration that in to serve the needs of the expanded center, the
714
following equipment will be necessary to supplement the current inventory:
• approximately forty (40) 6' x 8' portable stages,
approximately three hundred (300) black skirting for portable stages,
approximately one (1) 60' x 40' performance stage (includes sound wings, rails, stairs,
carts, etc.), and
• approximately one (1) black skirting for performance stage.
Spectra also recommends that the City continue to purchase Stageright Corporation brand stage
equipment as it is durable, easy to install and its staff is well versed in the installation of the
interlocking units. Continuing to utilize the Stageright brand will allow for interchangeability of parts
and equipment, increase the operational design and flexibility of the center, as well as reduce costs
associated with introducing another stage system to what is already in place.
Stageright has informed the City that it is the sole manufacturer and seller of its staging equipment
(see Exhibit A). The Stageright stage system is based on a proprietary design of interchangeable
pieces that are only suitable for its manufactured components. Hence, Stageright's equipment will not
be compatible and cannot be installed alongside other provider's stage equipment as each system in
the market has its own unique interlocking systems that minimize the potential for trips and falls.
To competitively procure the necessary stage equipment from alternate manufacturers, the center
would need to discard its current inventory. Aside from the added costs, the center will need to invest
time and funding to re -train staff on a new system with respect to installation, safety, and stage
configurations. Furthermore, since the systems will not likely be compatible, having inventory from
various manufacturers would impact the coordination, organization, flexibility of scheduling, ease of
installation, and configurability of the events hosted at MBCC which require this stage equipment.
Since, Stageright is the only authorized reseller of its product and has a direct purchase policy, the
City will not be successful in soliciting competitive bids for its performance stage equipment.
Therefore, the Administration finds that it is in the City's best interest to procure the additional stage
equipment, which amount to less than fifty (50) percent of the current inventory, from Stageright.
The Center currently has 120 units of 6x8 Stage Right staging that were bought in 2002 that are still
in good shape. The Stageright product is extremely durable and the useful life of these units can
exceed 25 years if properly taken care of. This item is to add additional inventory to allow the Center
to service multiple events in the MBCC at the same time. With the addition of the 2 new Ballrooms,
we expect this to be a frequent occurrence. By keeping the existing units in inventory, the City will
save almost $450,000 towards FF &E.
The purpose of this item is to seek the City Commissions approval to waive the competitive bidding
requirements of the City and authorize the Administration to purchase the additional stage equipment
to supplement what is currently in place from Stageright Corporation.
CONCLUSION
Based on the foregoing, the City Manager recommends that the Mayor and City Commission hereby
accept the recommendation of the City Manager and waive, by 5 /7ths vote, the formal competitive
bidding requirements, finding such waiver to be in the City's best interest, and authorize the
Administration to purchase additional stage equipment from Stageright Corporation to supplement the
existing inventory at the Miami Beach Convention Center.
715
Legislative Tracking
Tourism, Culture and Economic Development /Procurement
ATTACHMENTS:
Description
D ExhibitA
Resolution
716
EXHIBIT A
STAGE
495 PIONEER PARKWAY
CLARE, MI 48617
800. 438.4499
March 12, 2018
Zuleika Davidson
City of Miami Beach
Miami Beach, FL 33139
Dear Zuleika,
Please let this serve as StageRight Corporation's verification letter that StageRight Corporation is
the sole manufacturer and seller of its staging and riser products. The StageRight system is based
on a proprietary design of interchangeable pieces that are only suitable for StageRight
manufactured components.
If you have any questions, please feel free to call me at 989 -430 -4967.
Sincerely,
Matt Widenmier
StageRight Corporation — Regional Sales Manager
Ph: 989- 430 -4967
Fax: 989 -386 -3500
E -Mail: rnwidentnier@stagerig,ht.com
717
EXHIBIT A
STAGER!GHT
495 PIONEER PARKWAY
CLARE, MI 48617
800 - 438 -4499
March 12, 2018
Zuleika Davidson
City of Miami Beach
Miami Beach, FL, 33139
Dear Zuleika,
Please let this serve as StageRight Corporation's verification letter that StageRight Corporation is
the sole manufacturer and seller of its staging and riser products. The StageRight system is based
on a proprietary design of interchangeable pieces that are only suitable for StageRight
manufactured components.
If you have any questions, please feel free to call me at 989 -430 -4967.
Sincerely,
Matt Widenmier
StageRight Corporation — Regional Sales Manager
Ph: 989 -430 -4967
Fax: 989 -386 -3500
E -Mail. mwidenmiercr�stageright.com
720