Miami-Dade County Tree Planting AgreementMIAMI •D1ADE
COUNTY
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Million st pea s
G TREES
Miami /A/1JAAAI.
Miami- Dade County
Parks, Recreation, and Open Spaces Department
STREET TREE MATCHING GRANT PROGRAM
TREE PLANTING AGREEMENT
Grantee: City of Miami Beach
Amount: $25,000
Grant Description: To plant trees with municipalities and organizations on Miami - Dade's corridors as
part of our efforts to reach the Million Trees Miami goal of planting 1 million trees and reaching a 30%
tree canopy by 2020.
This Agreement (the "Agreement "), made and entered into this day of , 20 , by and
between City of Miami Beach (the "Grantee ") and Miami -Dade County (the "County "),
hereinafter called the "County" through its Parks, Recreation, Open Spaces Department (the
"Department ").
The County and Grantee have agreed to partner on the implementation of Hawthorne Avenue
Corridor Reforestation Project (project name) to be completed by July 27, 2018
RECITALS
WHEREAS, the County desires to increase the tree canopy in Miami -Dade County'and to reach
the Million Trees Miami goal of planting 1 million trees and a 30% tree canopy by 2020; and
WHEREAS, the County has provided a subaccount to the tree trust fund for the procurement of
street trees along county and local roads and of this amount $ 25,000 (the "Grant Funds ") will be
provided to the Grantee on the terms and conditions set forth in this Agreement; and
WHEREAS, the Grantee wishes to undertake such activities provided in the scope of work in
Exhibit A of this Agreement; and
WHEREAS, the Grantee is responsible for the maintenance of the street trees after completion of
the project; and
NOW, THEREFORE, the County and Grantee agree as follows:
1
A.
Grant
TERMS AND CONDITIONS OF AGREEMENT
Requirements for approval of Grant Award Agreement: As a prerequisite to its receipt of the
unds, the Grantee shall meet the requirements set forth below to the County's
satisfaction. Requirements for this grant are listed below.
1. Timeline: The following grant project start date, end date and reporting dates must be
adhered to.
Start date: Contract Execution Date
End date: July 27, 2018
Final report date: August 10, 2018
2. Scope of Work: It is mutually agreed and understood that the scope of work shall be as
provided in ExhibitA (Grant Application Package).
3. Budget: It is mutually agreed and understood that the project costs shall be as provided
in ExhibitA (Grant Application Package). The match amount has to equal or exceed the
grant amount. If matching requirement will be met through the provision of in -kind
service, the County shall approve the value or cost or the in -kind services to be provided
to fulfill the matching requirements. Match must remain the same or exceed the
percent referenced in the original application.
4. Promotions: The grantee will agree to prepare a draft of a Press Release which
describes its project and acknowledges Neat Streets Miami and Million Trees Miami,
which shall be subject to the County's approval in advance of publication. The County
shall also be acknowledged in any subsequent media releases or in any printed, website,
social media or other communication materials related to the project. Copies of any
other publicity as well as copies of any major work products generated in connection
with this grant shall be forwarded to the County for review. Miami -Dade County, Million
Trees Miami and Neat Streets Miami logos should be included in all printed materials.
Please include the following copy in the Press Release:
About Million Trees Miami and Neat Streets Miami
Launched by Neat Streets Miami, the Million Trees Miami Campaign is a community -
wide effort to plant one million trees by 2020 in order to achieve a 30 percent tree
canopy cover for Miami -Dade County. Neat Streets Miami is a multi - jurisdictional county
board dedicated to the maintenance and beautification of transportation corridors,
gateways and connections.
5. Conditions and Contingencies: The Grantee agrees that the Grant Funds will be used
only for the purpose as stated in this Agreement, as described in the Scope of Work and
with no substantial variance to the approved Budget (See Exhibit A) unless prior
approval in writing is obtained from the County. The Grantee certifies that the grantee
organization operates under a tax - exempt status. If grantee determines that Grant
Funds cannot be expended by July 27, 2018 (end date), the grantee must
notify liaison immediately and no later than April 27, 2018
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B. Additional Requirements due throughout the funding period:
1. Reporting: Final Report must be submitted electronically by August 10, 2018
t. Refer to Exhibit B for reporting guidelines.
2. Data Tracking: All trees planted must be mapped according to County specifications.
3. Organizational Status Changes: The Grantee must notify the County liaison within two
weeks of changes in organizational status, including but not limited to: key personnel
such as senior or project staff, organizational name, tax status, and organizational
address.
4. Other Organizational Changes: The Grantee will notify the County's liaison of any
organizational changes, such as new address or contact information
C. Indemnification of County
Subject to the limitations on liability set forth in Section 768.28, Florida Statues (to the extent the
entity is a State or local government), the Grantee agrees to indemnify, save, and hold the County
harmless from all liability, loss, cost, and expense, including attorneys' fees and court costs at all
trial and appellate levels, which may be sustained by the County, to any person, natural or
artificial, by reason of the death of or injury to any person or damage to any property, whether or
not due to or caused by the negligence of the Grantee, arising from or in connection with the
Grantee's (or its employees, agents, contractors, subcontractors, licensees, or invitees)
installation and /or maintenance of trees on County property or in the County right -of -way. The
Grantee agrees to defend, at its sole cost and expense, but at no cost and expense to the County,
any and all suits or actions instituted against the County for the imposition of such liability, loss,
cost, and expense arising from or in connection with the Grantee's (or its employees, agents,
contractors, subcontractors, licensees, or invitees) installation and /or maintenance of trees on
County property or in the County right -of -way.
Primary Grant Contract:
Provide the information below for the primary contact person for this grant. This is the person to whom
all correspondence will be directed.
Name:
Title:
Talmage Thomhill
Grants Writer
1700 Convention Center Dr.
Mailing Address:
City, State, Zip: Miami Beach, FL 33139
Phone: (305) 673 -7510
Email: talmagethomhill @miamibeachfl.gov
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Website: ww.miamibeachfl.gov
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IN WITNESS WHEREOF, the parties hereto have caused these present to be executed on the
day and year first written above.
NAME OF GRANTEE: 0 Tt t Y A 1 Plri t 1 ,t- )
ADDRESS: VI / 0 j o GGJ`1 [ te- (7►�, riAt privi t f tc‹.-r)
BY: iiill1=1 //i♦_r_l►. DATE: W (I 2f tc
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Grantee Repres1 atives' Si; nature
PRINT NAME nAhAH L-• flAcd.ALJE S
MIAMI -DADE COUNTY, FLORIDA
BY:
Director Parks, Recreation, and
LEGAL SUFFICIENCY:
County Attorney
4
TITLE: Ct T`-i M tL
DATE: 5 2 45
DATE:
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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City Alto ey
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M JAM t taA[)E
COUNTY
EXHIBIT A: GRANT APPLICATION PACKAGE SCOPE OF WORK
[INSERT GRANT APPLICATION PACKAGE HERE]
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Million scree s
TREES MIA/VII
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2/2/2018
Submission Date
Name of Organization
Address
Municipality, Non - Profit or
Community Group
Contact Name (Person filling out
application)
Job Title
E -mail
Phone Number
Project Manager (If awarded)
E -mail
Phone Number
Project Title
Location of Planting
Miami -Dade County Commission
District (project location)
County or Local Road?
Please confirm you have received
permission from governing
jurisdiction of project location?
Please state the local jurisdiction
Description of Trees
Please see attched Scope.
Target area's existing tree canopy
Is the project area low -to-
moderate income?
Goals of Project
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2017 -12 -21 15:43:34
City of Miami Beach
Street Address: 1700 Convention Center Drive
City: Miami Beach
State / Province: FL
Postal / Zip Code: 33139
Country: United States
Municipality
Talmage Thornhill
Grants Writer/Researcher
talmagethomhill @miamibeachfl.gov
(305) 673 -7510
Omar J. Leon
OmarLeon @miamibeachfl.gov
(305) 673 -7722
Hawthorne Avenue Corridor Reforestation Project
77th Street to 85th Street Rights -of -way; Crespi Park perimeter adjacent to roadway and sidewalks; and
Stillwater Park perimeter adjacent to roadway and sidewalks.
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Local Road
City of Miami Beach
(2) Paradise Tree 12' OA & 2.5" cal. (8) Silver Buttonwood 12' OA & 2" cal. (4) Pigeon Plum IT OA &
2.5" cal. (1) 1 ere4.geineionn 12' OA & 2.5" cal. (8) Wild Tamarind 12' OA & 2.5" cal. (7) Gumbo
Limbo 12' OA & 2.5" cal. (11)Madagascar Olive 12' OA and 2.5" cal. (1 ()Bridal Veil 12' OA & 2" cal.
(9) Crape Myrtle 12' OA & 2" cal. (12)Spanish Stopper 494•OA & 2" cal. (10)Simpson Stoppers 49•OA
& 2" cal. Total number of trees: 83
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Yes
The City's overall goal for this project consists of planting 83 high quality/salt tolerant trees along local
roads that currently lack sufficient canopy coverage due to missing or poor quality existing trees. All
trees shall be Florida Grade No.l or greater and be installed in accordance with ANSI A -300 and good
horticultural practices. The increased canopy coverage from this project will be of great value to the
residents and visitors of this neighborhood through increased environmental, social, and economic
benefits. Hundreds of thousands of tourists visit Miami Beach each week, making it a high- impact area.
The north beach neighborhood, where the project will take place, is low - income. The project will
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advance the community's tree strategy by contributing to meeting the City's overall goal of developing a
healthy and growing tree canopy throughout the City of Miami Beach.
Community Engagement Plan
Maintenance Plan
Three Anticipated Measurable
Outcomes
Project Timeline
The City will engage the community by disseminating information about the reforestation project's
scope of work and goals, the grant award, and the Million Trees Miami initiative via a Letter to
Commission. the City's social media accounts and the City's Miami Beach Rising Above webpage. as
appropriate. The City has a vast social media reach: for example its Twitter page boasts over 90.000
followers. Additionally, the City will hand out a minimum of 30 informational pamphlets/door hangers
regarding the grant funded project to residents within the reforestation limits. The City does not plan to
engage partner organizations for the purposes of this project.
All of the trees being planted through this project are along current city maintained rights -of way, the
maintenance of which is the City's responsibility. The City of Miami Beach enters into contractual
agreements to provide landscape and tree maintenance services. The contractor for either the Parks or
Greenspace Management department is responsible for maintaining their designated areas and the City
holds ultimate responsibility for their performance, as per contractual agreement. The City's short- and
long -term maintenance plans include maintaining all trees in accordance to ANSI A -300 and good
horticultural practices via approved contractors. Activities such as regular fertilizer applications,
watering, and structural pruning will occur, as required by contractual agreement. The trees purchased
through this project shall have a one -year warranty and shall receive 3 -4 months of establishment
watering. as well as installation of trunk protection guards and slow release watering bags. The City of
Miami Beach has money budgeted for landscape and tree maintenance in its annual budget and the
amount currently budgeted is sufficient to include the maintenance of all trees that will be planted
through this project.
I. Install 83 canopy reforestation trees 2. Hand out 30 informational pamphlets/door hangers with
information on the grant - funded project. 3. Long-term (10+ years) sustainability of planted trees. as
provided by the City of Miami Beach via its current maintenance plan.
March, 2018
Release to bid:onnuoo curt - Public outreach campaign: March 2 — May 31, 2018 Planting: by July 27,
2018 Final report by August 10, 2013
Amount of Grant Funds 25000.00
Requested
Amount of Matched Funds
Other Resources
Please describe other resources, if
any
Total Budget
Landscape Rendering:
Before Photos
43;30:88' $45,180.00
0
9e3so.oe $70,180.00
ithMtkrWiftl Please see attched Scope.
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Detailed Budget
Please see attached Scope.
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Exhibit A: Grant Application Package Scope of Work
Project Title: Hawthorne Avenue Corridor Reforestation Project
Location of Planting:
• 77th Street to 85th Street Rights -of -way;
• Crespi Park perimeter adjacent to roadway and sidewalks; and
• Stillwater Park perimeter adjacent to roadway and sidewalks.
Miami -Dade County Commission District (project location): 5
County or local road: Local Roads
Local Jurisdiction: City of Miami Beach
Description of trees:
Species and specs
Number of
Trees
Paradise Tree 12' OA & 2.5" cal.
2
Silver Buttonwood 12' OA & 2" cal.
8
Pigeon Plum 12' OA & 2.5" cal.
4
Green Buttonwood 12' OA & 2.5" cal.
1
Wild Tamarind 12' OA & 2.5" cal.
8
Gumbo Limbo 12' OA & 2.5" cal.
7
Madagascar Olive 12' OA and 2.5" cal.
11
Bridal Veil 12' OA & 2" cal.
11
Crepe Myrtle 12' OA & 2" cal.
9
Spanish Stopper 12' OA & 2" cal.
12
Simpson Stoppers 12' OA & 2" cal.
10
Total number of trees
83
Target area's existing tree canopy: 10%
Is the project area low -to- moderate income? Yes
2018 Miami -Dade County Neat Streets Miami Street Tree Matching Grant Program;
Miami Beach Hawthorne Avenue Corridor Reforestation Project
Goals of project:
The City's overall goal for this project consists of planting 83 high quality /salt tolerant trees along local
roads that currently lack sufficient canopy coverage due to missing or poor quality existing trees. All
trees shall be Florida Grade No.1 or greater and be installed in accordance with ANSI A -300 and good
horticultural practices. The increased canopy coverage from this project will be of great value to the
residents and visitors of this neighborhood through increased environmental, social, and economic
benefits. Hundreds of thousands of tourists visit Miami Beach each week, making it a high - impact area.
The north beach neighborhood, where the project will take place, is low- income. The project will
advance the community's tree strategy by contributing to meeting the City's overall goal of developing a
healthy and growing tree canopy throughout the City of Miami Beach.
Community Engagement Plan:
The City will engage the community by disseminating information about the reforestation project's
scope of work and goals, the grant award, and the Million Trees Miami initiative via a Letter to
Commission, the City's social media accounts and the City's Miami Beach Rising Above webpage, as
appropriate. The City has a vast social media reach; for example its Twitter page boasts over 90,000
followers. Additionally, the City will hand out a minimum of 30 informational pamphlets /door hangers
regarding the grant funded project to residents within the reforestation limits. The City does not plan to
engage partner organizations for the purposes of this project.
Maintenance Plan:
All of the trees being planted through this project are along current city maintained rights -of way, the
maintenance of which is the City's responsibility. The City of `Miami Beach enters into contractual
agreements to provide landscape and tree maintenance services. The contractor for either the Parks or
Greenspace Management department is responsible for maintaining their designated areas and the City
holds ultimate responsibility for their performance, as per contractual agreement. The City's short- and
long -term maintenance plans include maintaining all trees in accordance to ANSI A -300 and good
horticultural practices via approved contractors. Activities such as regular fertilizer applications,
watering, and structural pruning will occur, as required by contractual agreement. The trees purchased
through this project shall have a one -year warranty and shall receive 3 -4 months of establishment
watering, as well as installation of trunk protection guards and slow release watering bags. The City of
Miami Beach has money budgeted for landscape and tree maintenance in its annual budget and the
amount currently budgeted is sufficient to include the maintenance of all trees that will be planted
through this project.
Three Anticipated Measureable Outcomes:
1. Install 83 canopy reforestation trees
2. Hand out 30 informational pamphlets /door hangers with information on the grant -
funded project
3. Long -term (10+ years) sustainability of planted trees, as provided by the City of Miami
Beach as part of its current maintenance plan.
2018 Miami -Dade County Neat Streets Miami Street Tree Matching Grant Program;
Miami Beach Hawthorne Avenue Corridor Reforestation Project
Project Timeline:
Release to bid: March 6, 2018
Public outreach campaign: March 2 — May 31, 2018
Planting: by July 27, 2018
Final report: by August 10, 2018
Amount requested: $25,000.00
Amount of cash matched funds: $45,180.00
Total budget: $70,180.00
2018 Miami -Dade County Neat Streets Miami Street Tree Matching Grant Program;
Miami Beach Hawthorne Avenue Corridor Reforestation Project
Project Renderings and Legend:
PT: Paradise Tree
WT: Wild Tamarind
PP: Pigeon Plum
SW: Silver Buttonwood
CM: Crepe Myrtle
STM: Simpson Stopper
RP: Green Buttonwood
GL: Gumbo Limbo
MO: Madagascar Olive
BV: Bridal Veil
SS: Spanish Stopper
*There are 85 trees represented in the renderings below. One extra Gumbo Limbo and one
extra Madagascar Olive were added to the renderings to illustrate alternate planting locations.
This is due to possible conflicts with utilities and or other unforeseen conflicts.
2018 Miami -Dade County Neat Streets Miami Street Tree Matching Grant Program;
Miami Beach Hawthorne Avenue Corridor Reforestation Project
2018 Miami -Dade County Neat Streets Miami Street Tree Matching Grant Program;
Miami Beach Hawthorne Avenue Corridor Reforestation Project
2018 Miami -Dade County Neat Streets Miami Street Tree Matching Grant Program;
Miami Beach Hawthorne Avenue Corridor Reforestation Project
2018 Miami -Dade County Neat Streets Miami Street Tree Matching Grant Program;
Miami Beach Hawthorne Avenue Corridor Reforestation Project
2018 Miami -Dade County Neat Streets Miami Street Tree Matching Grant Program;
Miami Beach Hawthorne Avenue Corridor Reforestation Project
2018 Miami-Dade County Neat Street Miami Street Tree Matching Grant Progr n;
Miami Beach Hawthorne Avenue Corridor Reforestation Project
2018 Miami -Dade County Neat Streets Miami Street Tree Matching Grant Program;
Miami Beach Hawthorne Avenue Corridor Reforestation Project
2018 Miami -Dade County Neat Streets Miami Street Tree Matching Grant Program;
Miami Beach Hawthorne Avenue Corridor Reforestation Project
DETAILED BUDGET
REQUIRED TEMPLATE
FINAL BUDGET
ORGANIZATION NAME: City of Miami Beach
NAME OF PROJECT: Hawthorne Avenue Corridor Reforestation Project
Cost Estimate Per
Tree
Number of
Trees
Grant Funds
Match Funds
Total Estimated
Budget
DIRECT COSTS:
Paradise Tree 12' OA & 2.5" cal.
$ 695.00
2
$ 695.00
$ 695.00
$ 1,390.00
Silver Buttonwood 12' OA & 2" cal.
$ 1,490.00
8
$ 5,960.00
$ 5,960.00
$ 11,920.00
Pigeon Plum 12' OA & 2.5" cal.
$ 920.00
4
$ 1,840.00
$ 1,840.00
$ 3,680.00
Green Buttonwood 12' OA & 2.5" cal.
$ 695.00
1
$ 347.50
$ 347.50
$ 695.00
Wild Tamarind 12' OA & 2.5" cal.
$ 640.00
8
$ 2,560.00
$ 2,560.00
$ 5,120.00
Gumbo Limbo 12' OA & 2.5" cal.
$ 640.00
7
$ 2,240.00
$ 2,240.00
$ 4,480.00
Madagascar Olive 12' OA and 2.5" cal.
$ 920.00
11
$ 5,060.00
$ 5,060.00
$ 10,120.00
Bridal Veil 12' OA & 2" cal.
$ 990.00
11
$ 5,445.00
$ 5,445.00
$ 10,890.00
Crepe Myrtle 12' OA & 2" cal.
$ 645.00
9
$ 852.50
$ 4,952.50
$ 5,805.00
Spanish Stopper 12' OA & 2" cal.
$ 740.00
12
$ 8,880.00
$ 8,880.00
Simpson Stoppers 12' OA & 2" cal.
$ 720.00
10
$ 7,200.00
$ 7,200.00
Total number of trees
83
INDIRECT COSTS
$ -
$ -
$ -
TOTAL ESTIMATED COSTS:
$ 25,000.00
$ 45,180.00
$ 70,180.00
Exhibit B: GRANTEE FINAL REPORT
20 18 Matching Street Trees Grants Program
Organization's name:
Person completing report and title:
Phone:
Email:
Submit Final Report by August 10, 2018
e
o R'
70 G TREES
/. Miami
Narrative: In no more than two pages, please share the information below about the program
supported by Miami -Dade County and Neat Streets Miami.
1. Summarize in a few sentences what you have accomplished to date: What you have done; for
whom and how many; how they have benefitted? How many trees planted using grant funds
and matched funds?
streets
//IA/VII
2. Have you accomplished to date what you expected to in terms of implementing the project? If
not, why not? Did you encounter any unexpected challenges and if so what adjustments did you
need to make?
3. Has this project had an impact on the broader community issue or systems you seek to
improve? If so, how? Do you plan to sustain this program when our grant ends, and if so, what
are your plans for doing so? Has our grant helped you secure other dollars or resources you
need to sustain it? If so, please explain.
Optional: Tell us a story about the program's impact - one that reflects how this program is making a
difference in people's lives or an accomplishment that makes you particularly proud.
Performance & Results Report Form
This form should reflect the same outcomes, measures and activities as in the one you submitted with
your Grant Application Package (Exhibit A) and then report what you have achieved from the start of the
grant to date.
Outcomes: Refer to Three Anticipated Outcomes, as described in awardee's grant application. What
were the top three outcomes you wanted to achieve for those you reached and served that would show
how participants were better off as a result of the program? What results did you achieve?
What was the desired outcome?
What were your results?
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Outreach and Activities: List the main activities listed in your outreach plan in the grant application and
provide information related to each
What was the activity?
(Include where, when and how often activities
took place.)
How many did you reach?
Financial Reporting: List invoice, invoice date, description of services, check number and check date
associated with this project.
Invoice
Number
Invoice
Date
Description of
Services
Check Check
Number Date
Check
Amount
Required Attachments:
Final Approved Budget
- Invoices
- Proof of Payment
- Final Approved Landscape Plan
- Outreach Efforts: Press Release, educational materials and photos of outreach efforts or other
materials that reflect your work, its impact and any references to Miami -Dade County and Neat
Streets Miami support.
"After" photos illustrating how corridor was transformed.
- Data Tracking Report: include DBH and latitude /longitude coordinates for each tree planted with
grant and match funds
Please submit this Exhibit B Grantee Final Report and related attachments by email in one PDF
document to: Jennifer.11orente @miamidade.gov
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