Resolution 2018-30294RESOLUTION NO. 2018 -30294
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN BIG
WIRELESS, LLC AND THE CITY OF MIAMI BEACH, FLORIDA, PURSUANT
TO REQUEST FOR PROPOSAL (RFP) NO. 37- 07/08, FOR THE CITY'S
MICROWAVE RADIO SYSTEM; SAID AMENDMENT NO. 1 MEMORIALIZING
PREVIOUSLY AUTHORIZED PURCHASE ORDERS FOR ADDITIONAL
GOODS AND SERVICES FROM BIG WIRELESS, LLC, IN THE AMOUNT OF
$156,952.25, AND INCREASING THE CONTRACT NOT -TO- EXCEED
AMOUNT SET FORTH IN CITY RESOLUTION NO. 2009 -27019 TO
$1,307,448.00, TO FUND THE MAINTENANCE SCHEDULE FOR THE
REMAINING FOUR (4) YEARS OF THE CONTRACT, WITH THE
MAINTENANCE AMOUNTS FOR EACH YEAR TO BE FUNDED THROUGH
THE ANNUAL BUDGET PROCESS.
WHEREAS, on February 25, 2009, the Mayor and City Commission adopted Resolution
No. 2009 - 27019, approving and authorizing the City Manager to negotiate and execute an
Agreement, pursuant to the Request of Proposal No. 37 -07/08 (the "RFP ") for a microwave
radio system (the "Agreement"), with the top- ranked firm BIG Wireless, LLC. (the "Contractor "),
in an not -to- exceed amount of $800,000; and
WHEREAS, on March 25, 2011, the Mayor and City Clerk executed an Agreement
between the City and Contractor; and
WHEREAS, the Agreement provided for the turnkey design, delivery, installation,
implementation, and 24/7 maintenance for a period of ten (10) years of the City's new
Microwave Radio System, pursuant to the RFP; and
WHEREAS, the Microwave Radio System serves as the critical infrastructure under
which the City's radio system operates; the system is used by numerous City departments for
their normal and emergency operations, and is essential to the City's public safety
infrastructure, as it is the infrastructure through which the Miami Beach Police Department's
public safety radio system operates; and
WHEREAS, the Agreement established a lump sum amount of $627,360.66 for the
installation of the microwave radio system, a ten (10) year remote monitoring maintenance
schedule in the total amount of $90,562, a ten (10) year preventative maintenance schedule in
the total amount of $400,783; and $31,790.09 for the purchase of spare parts for a grand total of
$1,150,495.75; and
WHEREAS, the Administration believes that the originally established not -to- exceed limit
of $800,000 included in Resolution 2009 -27019 was a srivenor's error, as the $800,000 only
referred to the portion of the overall funding for the project provided by a U.S. Department of
Homeland Security Emergency Operations Center grant in the amount of $800,000, and did not
include other funding available for the project; and
WHEREAS, in addition to the overall contract amount of $1,150,495.75, in 2011 the IT
Department purchased ancillary goods and services which included; (i) a three (3) month
extension of the maintenance plan to run concurrent with the City's fiscal year; (ii) four (4) FCC
license fees for the Tower 41 Ceragon and Nera backhaul links; and (iii) additional parts and
services required for the implementation of the system, in the total amount of $156,952.25, all of
which were deemed necessary for successful implementation of the system and approved with
previously authorized funding; and
WHEREAS, no additional appropriation is requested or necessary, except to fund the
remaining four (4) years of the term through the regular budgetary process; and
WHEREAS, the Addendum memorializes the above - referenced prior purchases, to
reflect the current status of contract, and does not involve any new purchases or require any
additional funding beyond what was originally contemplated for approval of each year's
maintenance schedule, as part of the regular budget process.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the Mayor and City Clerk to execute Amendment No. 1 of the
Agreement between BIG Wireless, LLC and the City of Miami Beach, Florida, pursuant to
Resolution 2009 -27019 and Request for Proposal (RFP) No. 37 -07/08 for the City's Microwave
Radio System; said Amendment No. 1 memorializing previously authorized purchase orders for
additional goods and services from Big Wireless, LLC, in the amount of $156,952.25, and
increasing the contract not -to- exceed amount set forth in City Resolution No. 2009 -27019 to
$1,307,448, to fund the maintenance schedule for the remaining four (4) years of the contract,
with the maintenance amounts for each year to be funded through the annual budget process.
PASSED AND ADOPTED this A'" day of May 2018.
ATTEST:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attorney
MIAM
BEACH
Resolutions - C7 E
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: May 16, 2018
SUBJECT. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN BIG
WIRELESS, LLC AND THE CITY OF MIAMI BEACH, FLORIDA, PURSUANT TO
REQUEST FOR PROPOSAL (RFP) NO. 37- 07/08, FOR THE CITY'S MICROWAVE
RADIO SYSTEM; SAID AMENDMENT NO. 1 MEMORIALIZING PREVIOUSLY
AUTHORIZED PURCHASE ORDERS FOR ADDITIONAL GOODS AND SERVICES
FROM BIG WIRELESS, LLC, IN THE AMOUNT OF $156,952.25, AND INCREASING
THE CONTRACT NOT -TO- EXCEED AMOUNT SET FORTH IN CITY
RESOLUTION NO. 2009 -27019 TO $1,307,448.00, TO FUND THE MAINTENANCE
SCHEDULE FOR THE REMAINING FOUR (4) YEARS OF THE CONTRACT, WITH
THE MAINTENANCE AMOUNTS FOR EACH YEAR TO BE FUNDED THROUGH
THE ANNUAL BUDGET PROCESS.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On February 25, 2009, the Mayor and City Commission adopted Resolution No. 2009- 27019,
approving and authorizing the City Manager to negotiate and execute an Agreement, pursuant to
Request of Proposal (RFP) No. 37 -07/08 for a microwave radio system (the "Agreement "), with the
top- ranked firm BIG Wireless, LLC. (the "Contractor "), in an not -to- exceed amount of $800,000. On
March 25, 2011, the Mayor and City Clerk executed an Agreement between the City of Miami Beach
(the "City ") and Contractor.
The Agreement provided for the turnkey design, delivery, installation and implementation of a new
microwave radio system as well as continue 24/7 maintenance services for a period of ten (10) years.
The Microwave Radio System serves as the critical infrastructure under which the City's radio
system operates; the system is used by numerous City departments for their normal and emergency
operations, and is essential to the City's public safety infrastructure, as it is the infrastructure through
which the Miami Beach Police Department's public safety radio system operates.
The Agreement established a lump sum amount of $627,360.66 for the installation of the microwave
radio system, a ten (10) year remote monitoring maintenance schedule in the total amount of $90,562,
a ten (10) year preventative maintenance schedule in the total amount of $400,783; and $31,790.09
for the purchase of spare parts for a grand total of $1,150,495.75; and
Page 687 of 1842
The Administration believes that the originally established not -to- exceed limit of $800,000 included in
Resolution 2009 -27019 was a scrivener's error, as the $800,000 only referred to the portion of the
overall funding for the project provided by a U.S. Department of Homeland Security Emergency
Operations Center grant in the amount of $800,000, and did not include other funding available for
the project.
The $800,000 was the portion of the project that was grant- funded, and the balance of the project
was separately appropriated.
In addition to the overall contract amount of $1,150,495.75, in 2011 the IT Department purchased
ancillary goods and services which included; (i) a three (3) month extension of the maintenance plan
to run concurrent with the City's fiscal year; (ii) four (4) FCC license fees for the Tower 41 Ceragon
and Nera backhaul links; and (iii) additional parts and services required for the implementation of the
system, in the total amount of $156,952.25, all of which were deemed necessary for successful
implementation of the system and approved with previously authorized funding.
All amounts paid originated from previously appropriated funding, and no additional appropriation is
requested or necessary, with the exception to fund the remaining four (4) years if the term through the
regular budgetary system. Further, the Addendum memorializes the above - referenced prior
purchases, to reflect the current status of contract, and does not involve any new purchases or
require any additional funding beyond what was originally contemplated for approval of each year's
maintenance schedule, as part of the regular budget process.
During the course of the Agreement term, the assigned lead department has changed from the IT
Department, to the Department of Emergency Management, and is now under the purview of the
Public Safety Communications Division of the Fire Department. The City is currently in Year 6 of the
ten (10) year maintenance plan.
During the course of the Agreement term, the assigned lead department has changed from the IT
Department, to the Department of Emergency Management, and is now under the purview of the
Public Safety Communications Division of the Fire Department. The City is currently in Year 6 of the
ten (10) year maintenance plan.
CONCLUSION
It is the recommendation of the Administration that the Mayor and City Commission authorize the
Mayor and City Clerk to execute Amendment No. 1 of the Agreement between BIG Wireless, LLC
and the City of Miami Beach, Florida, pursuant to Resolution 2009 - 27019 and Request for Proposal
(RFP) No. 37 -07/08 for the City's Microwave Radio System; said Amendment No. 1 memorializing
previously authorized purchase orders for additional goods and services from Big Wireless, LLC, in
the amount of $156,952.25, and increasing the contract not -to- exceed amount set forth in City
Resolution No. 2009 -27019 to $1,307,448, to fund the maintenance schedule for the remaining four
(4) years of the contract, with the maintenance amounts for each year to be funded through the
annual budget process.
KEY INTENDED OUTCOMES SUPPORTED
Streamline The Delivery Of Services Through All Departments
FINANCIAL INFORMATION
No additional appropriation of funding is being requested as part of this item.
Page 688 of 1842
Legislative Tracking
Fire /Information Technology /Procurement
ATTACHMENTS:
Description
o Resolution
Page 689 of 1842