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PSA with Hoyt Architecture Lab Inc. c__C 17- 3°07(1 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND HOYT ARCHITECTURE LAB INC. FOR COMPUTER VISUALIZATION SERVICES FOR TRANSPORTATION AND ENGINEERING PROJECTS, PURSUANT TO RFQ# 2017-238-ND This Professional Services Agreement (Agreement) is entered into this =-.sv. day of JUN. c 20 le , between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 (the City), and HOYT ARCHITECTURE LAB INC., a Florida Corporation, whose address is 1527 2n° Street, Sarasota, FL. 34236 (Consultant). SECTION 1 DEFINITIONS Agreement: This Agreement between the City and Consultant, including any exhibits and amendments thereto. City Manager: The chief administrative officer of the City. City Manager's Designee: The City staff member who is designated by the City Manager to administer this Agreement on behalf of the City. The City Manager's designee shall be the Assistant City Manager/Kathie Brooks. Consultant: For the purposes of this Agreement, Consultant shall be deemed to be an independent contractor, and not an agent or employee of the City. Services: All services, work and actions by the Consultant performed or undertaken pursuant to the Agreement. Fee: Amount paid to the Consultant as compensation for Services. Proposal Documents: Proposal Documents shall mean City of Miami Beach RFQ No. 2017-238- ND for Computer Visualization Services for Transportation and Engineering Projects, together with all amendments thereto, issued by the City in contemplation of this Agreement RFQ, and the Consultant's proposal in response thereto (Proposal), all of which are hereby incorporated and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the RFQ; and the Proposal. 1 Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139; telephone number (305) 673-7000, Ext. 6435; and fax number(305) 673-7023. SECTION 2 SCOPE OF SERVICES 2.1 In consideration of the Fee to be paid to Consultant by the City, Consultant shall provide the work and services described in Exhibit"A" hereto (the Services). Although Consultant may be provided with a schedule of the available hours to provide its services, the City shall not control nor have the right to control the hours of the services performed by the Consultant; where the services are performed (although the City will provide Consultant with the appropriate location to perform the services); when the services are performed, including how many days a week the services are performed; how the services are performed, or any other aspect of the actual manner and means of accomplishing the services provided. Notwithstanding the foregoing, all services provided by the Consultant shall be performed in accordance with the terms and conditions set forth in Exhibit "A" and to the reasonable satisfaction of the City Manager. If there are any questions regarding the services to be performed, Consultant should contact the following person: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Kathie Brooks, Assistant City Manager 2.2 Consultant's Services, and any deliverables incident thereto, shall be completed in accordance with the timeline and/or schedule in the Consultant Service Order, Exhibit "B" attached hereto. 2.3 Consultant shall only commence any services, or portions thereof, upon issuance of a Consultant Service Order by the City. SECTION 3 TERM The term of this Agreement (Term) shall commence upon execution of this Agreement by all parties hereto, and shall have an initial term of three (3) years, with two (2) additional one (1) year renewal options, to be exercised at the City Manager's sole option and discretion, by providing Consultant with written notice of same no less than thirty (30) days prior to the expiration of the initial term. Notwithstanding the Term provided herein, Consultant shall adhere to any specific timelines, schedules, dates, and/or performance milestones for completion and delivery of the Services. SECTION 4 COMPENSATION FOR SERVICES 2 4.1 Consultant's "Lump Sum" or"Not to Exceed"fee for provision of the Services, or portions thereof, as may be set forth and described in the Consultant Service Order issued for a particular Project, shall be negotiated between the City and Consultant, and shall be set forth in the Consultant Service Order. 4.2 Payments for Services shall be made within forty-five (45) calendar days of receipt and approval of an acceptable invoice by the Project Administrator. Payments shall be made in proportion to the Services satisfactorily performed, so that the payments for Services never exceed the progress percentage noted in the Consultant's Progress Schedule (to be submitted with each invoice). No mark-up shall be allowed on subcontracted work. A Consultant's Progress Schedule should be submitted with each invoice and will consists of a progress report by task giving the percentage of completion by task, the prior amount invoices by task, the current amount being invoiced by task, and the amount remaining to be invoiced by task. A written summary of project activity by task for the period covered in the invoice will also be provided as part of the Consultant's Progress Schedule. For "Not to Exceed" Consultant Service Orders, a table by task noting the task, staff assigned to the task, hourly rates, and hours worked by task should also be provided for the period covered in the invoice. 4.3 Approved Additional Services shall be compensated in accordance with the hourly rates set forth in Exhibit"C," attached hereto. Any request for payment of Additional Services shall be included with a Consultant payment request. No mark-up shall be allowed on Additional Services (whether sub-contracted or not). 4.4 Reimbursable Expenses are NOT an allowance set aside by the City and shall be included in all bid pricing. 4.5 ESCALATION: The initial hourly rates shall remain constant for the Initial Term of the agreement. Ninety (90) days prior to expiration of the Initial Term, the City may consider an adjustment to the preceding year's unit costs for the subsequent year. Only request for increases based on a corresponding increase in the Consumer Price Index for All Urban Consumers; U.S. City average (1982-84=100), as established by the United States Bureau of Labor Statistics ("CPI"), or material adjustments to the scope or requirements of the RFQ by the City, including (but not limited to) living wage increases, will be considered. In the event that the City determines that the requested increase is unsubstantiated, the Consultant agrees to perform all duties at the current cost terms. 4.6 No retainage shall be made from the Consultant's compensation on account of sums withheld by the City on payments to Contractor. 4.7 METHOD OF BILLING AND PAYMENT. Consultant shall invoice the Project Administrator in a timely manner, but no more than once on a monthly basis. Invoices shall identify the nature and extent of the work performed. A Consultant's Progress Schedule should be submitted with each invoice and will consist of a progress report by task giving the percentage of completion by task, the prior amount invoiced by task, the current amount being invoiced by task, and the amount remaining to be invoiced by task. A written summary of project activity by task for the period covered in the invoice will also be provided as part of the Consultant's Progress Schedule. For "Not to Exceed" Consultant Service Orders, a table by task noting the task, staff assigned to the task, hourly rates, and hours worked by task should also be provided for the period covered in the invoice. In the event Subconsultant work is used, Subconsultant work will be reported in the Consultant's Progress Schedule as described above. Invoices shall also itemize and summarize any Additional Services. A copy of the written 3 approval of the Project Administrator for the requested Additional Service(s) shall accompany the invoice. 4.7.1 As applicable to "Not to Exceed" Consultant Service Orders and if requested, Consultant shall provide back-up for past and current invoices that records hours for all work (by employee category). SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the Consultant shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Consultant of its violation of the particular term(s) of this Agreement, and shall grant Consultant ten (10) days to cure such default. If such default remains uncured after ten (10) days, the City may terminate this Agreement without further notice to Consultant. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Consultant. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against Consultant. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. ADDITIONALLY, IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY CONCERN, AS DETERMINED BY THE CITY MANAGER, IN THE CITY MANAGER'S SOLE DISCRETION, THE CITY MANAGER, PURSUANT TO A VERBAL OR WRITTEN NOTIFICATION TO CONTRACTOR, MAY IMMEDIATELY SUSPEND THE SERVICES UNDER THIS AGREEMENT FOR A TIME CERTAIN, OR IN THE ALTERNATIVE, TERMINATE THIS AGREEMENT ON A GIVEN DATE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONSULTANT SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 4 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION Consultant agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant, its officers, employees, agents, contractors, or any other person or entity acting under Consultant's control or supervision, in connection with, related to, or as a result of the Consultant's performance of the Services pursuant to this Agreement. To that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The Consultant expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Consultant shall in no way limit the Consultant's responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The parties agree that one percent (1%) of the total compensation to Consultant for performance of the Services under this Agreement is the specific consideration from the City to the Consultant for the Consultant's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS 6.2.1 At all times during the Term of this Agreement, Consultant shall maintain the following required insurance coverage in full force and effect. The Consultant shall not commence any work until satisfactory proof of all required insurance coverage has been furnished to the Project Administrator: (a) Workers' Compensation and Employer's Liability per the Statutory limits of the State of Florida. (b) Commercial General Liability on a comprehensive basis in an amount of $1,000,000 combined single limit per occurrence for bodily injury and property damage. (c) Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount of $1,000,000 combined single limit per occurrence for bodily injury and property damage. (d) Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed $250,000. 5 6.2.2 The City must be named as an additional insured on the liability policies except for the professional liability and workers compensation/employers liability policies; and it must be stated on the certificate. 6.2.3 The Consultant must give the Project Administrator at least thirty (30) days prior written notice of cancellation or of substantial modifications in any required insurance coverage. All certificates and endorsements shall contain this requirement. 6.2.4 The insurance must be furnished by an insurance company rated B+:VI or better, or its equivalent, according to Bests' Guide Rating Book, and by insurance companies duly authorized to do business in the State of Florida, and countersigned by the company's Florida resident agent. 6.2.5 Consultant shall provide the Project Administrator with a certificate of insurance of all required insurance policies. The City reserves the right to require a certified copy of such policies, upon written request to Consultant. SECTION 7 LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, Consultant and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Consultant hereby expresses its willingness to enter into this Agreement with Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of $10,000. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an amount in excess of $10,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. SECTION 9 DUTY OF CARE/COMPLIANCE WITH APPLICABLE LAWS/PATENT RIGHTS; COPYRIGHT. AND CONFIDENTIAL FINDINGS 6 9.1 DUTY OF CARE With respect to the performance of the work and/or service contemplated herein, Consultant shall exercise that degree of skill, care, efficiency and diligence normally exercised by reasonable persons and/or recognized professionals with respect to the performance of comparable work and/or services. 9.2 COMPLIANCE WITH APPLICABLE LAWS In its performance of the work and/or services, Consultant shall comply with all applicable laws, ordinances, and regulations of the City, Miami-Dade County, the State of Florida, and the federal government, as applicable. 9.3 PATENT RIGHTS; COPYRIGHT; CONFIDENTIAL FINDINGS Any work product arising out of this Agreement, as well as all information specifications, processes, data and findings, are intended to be the property of the City and shall not otherwise be made public and/or disseminated by Consultant, without the prior written consent of the City Manager, excepting any information, records etc. which are required to be disclosed pursuant to Court Order and/or Florida Public Records Law. All reports, documents, articles, devices, and/or work produced in whole or in part under this Agreement are intended to be the sole and exclusive property of the City, and shall not be subject to any application for copyright or patent by or on behalf of the Consultant or its employees or sub-consultants, without the prior written consent of the City Manager. SECTION 10 GENERAL PROVISIONS 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to Consultant, and at any time during normal business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manager may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. Consultant shall maintain any and ah such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 CHANGE OF PROJECT MANAGER A change in the Consultant's project manager (as well as any replacement) shall be subject to the prior written approval of the City Manager or his designee (who in this case shall be an Assistant City Manager). Replacement (including reassignment) of an approved project manager or public information officer shall not be made without submitting a resume for the replacement staff person and receiving prior written approval of the City Manager or his designee (i.e. the City project manager). 7 10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING Consultant shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this Section, and any attempt to make such assignment (unless approved) shall be void. 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 NO DISCRIMINATION In connection with the performance of the Services, the Consultant shall not exclude from participation in, deny the benefits of, or subject to discrimination anyone on the grounds of race, color, national origin, sex, age, disability, religion, income or family status. Additionally, Consultant shall comply fully with the City of Miami Beach Human Rights Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment, housing, public accommodations, and public services on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, domestic partner status, labor organization membership, familial situation, or political affiliation. 10.6 CONFLICT OF INTEREST Consultant herein agrees to adhere to and be governed by all applicable Miami-Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County Code, as may be amended from time to time; and by the City of Miami Beach Charter and Code, as may be amended from time to time; both of which are incorporated by reference as if fully set forth herein. Consultant covenants that it presently has no interest and shall not acquire any interest, directly or indirectly, which could conflict in any manner or degree with the performance of the Services. Consultant further covenants that in the performance of this Agreement, Consultant shall not employ any person having any such interest. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising therefrom. 10.7 CONSULTANT'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW (A) Consultant shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. (B) The term "public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound 8 recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. (C) Pursuant to Section 119.0701 of the Florida Statutes, if the Consultant meets the definition of"Contractor"as defined in Section 119.0701(1)(a), the Consultant shall: (1) Keep and maintain public records required by the City to perform the service; (2) Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Consultant does not transfer the records to the City; (4) Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Consultant or keep and maintain public records required by the City to perform the service. If the Consultant transfers all public records to the City upon completion of the Agreement, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the Agreement, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. (D) REQUEST FOR RECORDS; NONCOMPLIANCE. (1) A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Consultant of the request, and the Consultant must provide the records to the City or allow the records to be inspected or copied within a reasonable time. (2) Consultant's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or(3) avail itself of any available remedies at law or in equity. (3) A Consultant who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. (E) CIVIL ACTION. (1) If a civil action is filed against a Consultant to compel production of public records relating to the City's contract for services, the court shall assess and award against the Consultant the reasonable costs of enforcement, including reasonable attorney fees, if: a. The court determines that the Consultant unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Consultant has not complied with the request, to the City and to the Consultant. 9 (2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of public records and to the Consultant at the Consultant's address listed on its contract with the City or to the Consultant's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. (3) A Consultant who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. (F) IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADOMIAMIBEACHFL.GOV PHONE: 305-673-7411 SECTION 11 NOTICES All notices and communications in writing required or permitted hereunder, shall be delivered personally to the representatives of the Consultant and the City listed below or may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized overnight delivery service. Until changed by notice, in writing, all such notices and communications shall be addressed as follows: TO CONSULTANT: Hoyt Architecture Lab Inc. 1527 2nd Street Sarasota, FL. 34236 Phone: 941-366-6066 Attn: Dorian Verizzo Email: doriana.HALVR.com TO CITY: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 10 Attn: Jimmy L. Morales, City Manager WITH A COPY TO: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Kathie Brooks, Assistant City Manager Notice may also be provided to any other address designated by the party to receive notice if such alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by overnight delivery. In the event an alternate notice address is properly provided, notice shall be sent to such alternate address in addition to any other address which notice would otherwise be sent, unless other delivery instruction as specifically provided for by the party entitled to notice. Notice shall be deemed given on the date of an acknowledged receipt, or, in all other cases, on the date of receipt or refusal. SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. This Agreement and the RFQ contain all the terms and conditions applicable to any service being provided to the City. By virtue of submitting a proposal, consultant agreed not to require additional terms and conditions at the time services are requested, either through a separate agreement, work order, letter of engagement or purchase order. 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 12.3 ENTIRETY OF AGREEMENT The City and Consultant agree that this is the entire Agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. 11 [REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] 12 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: By: 74V City Clerk MAYOR Date: -cue 1, La if ``5BE" � V /-111 : tia J tr * �. FOR CONSULTANT: it v f•k ROYT ARCHITECTURE LAB INC c\ ATTEST. 1,0 / _ By: CE. 31.E a• t, Chris 6al)ahcr \1.P _,ter- • s - Print Name and 4 Print Name and Title Date: 5124/Z0 (� 1 !! l APPROVED AS TO FORM&LANGUAGE &FOR EXECUTION CityAttomey Ape Date F:PURCASolicitations\2017A2017-23S-K13-REQ-Computcr_VisuuliiationAI3-NegotiationsV Draft Agreement A2017-2018 PROFESSIONAL SERVICES AGREEMENT templatc.doc 13 EXHIBIT A SCOPE OF SERVICES The Consultant shall provide computer visualization services on an "as needed basis" pursuant to the Agreement. Each firm awarded a contract hereby agrees to be placed on a list of professionals that will provide computer visualization consultant services where the City may call upon them to perform professional services for certain City projects, (the Project or Projects), as assigned by the City, in its sole discretion and judgment. As the need for service arises, firms will be contacted to provide the necessary professional services according to the negotiated scope of work and cost. Professional services will be quoted as a not to exceed or lump sum based on the estimated hours to complete a project and in accordance with the hourly rates set forth in Exhibit "C" of this Agreement. The Services will be commenced by the Consultant upon receipt of a written Consultant Service Order; the Consultant shall sign it and return it to the City for execution by the City Manager or his/her designee. The Consultant's Basic Services that may be provided under this Agreement shall (at a minimum) consist of, but not be limited to, the following: 1. Computerized Project Animations Consultant will create 3D computerized project animations of potential transportation and engineering projects. The result will be videos generally under 10 minutes that show how the potential project functions, including typical section of the proposed transportation improvement and the flow of pedestrians, transit, bicycles and automobiles when the proposed improvement has been completed. Viewers may feel like they are walking/riding/flying down the existing street, and down the street as it might eventually be built out. Viewers also have full control over where they go and what they want to see within the space of the street. If specified, optional site design elements can be incorporated into the video for the viewers to see. 2. Hardware System Requirements The videos will be designed to run on computer systems with the following Hardware System Requirements, for optimal web and desktop viewing: • Intel i7 processor @ 2.8 or equivalent • Nvidia GTX 780 graphics card or equivalent • 8 M RAM • 500 GB HDD space • OPTIONAL: Controller(eg Xbox 360)and/or Wireless presenter remote 14 EXHIBIT B PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND CONSULTANT SERVICE ORDER Service Order No. _ for Consulting Services. TO: PROJECT NAME: Project Name DATE: Pursuant to the agreement between the City of Miami Beach and Consultant for GENERAL TRANSPORTATSION PLANNING AND TRAFFIC ENGINEERING CONSULTANT SERVICES ON AN "AS NEEDED" BASIS (RFQ 2017-126-KB)you are directed to provide the following services: SCOPE OF SERVICES: Per attached proposal dated , to be considered part of this Agreement. Estimated calendar days to complete this work: Days Original Service Order Amount: Total From Previous Additional Service Orders: Fee for this Service Order is Lump Sum/Not to Exceed amount of $ Total Agreement to Date: $ City's Project Date Coordinator/Manager Assistant Director Date Consultant. Date Project Administrator-Director Date 15 EXHIBIT C CONSULTANT HOURLY BILLING RATE SCHEDULE RFQ 2017-238-ND COMPUTER VISUALIZATION SERVICES FOR TRANSPORTATION AND ENGINEERING PROJECTS CATEGORIES HOURLY RATES President/Vice President $200.00 Senior Project Designer $175.00 Artistic Director $150.00 Assistant Artistic Director $110.00 Experiential/VR Artist $15.00 Planner/Landscape Architect $150.00 16 ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM RESOLUTION NO. 2017-30094 • A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2017-238-ND, FOR COMPUTER VISUALIZATION SERVICES FOR TRANSPORTATION AND ENGINEERING PROJECTS; AUTHORIZING THE ADMINISTRATION TO ESTABLISH A POOL OF PRE-QUALIFIED CONSULTANTS FOR SPECIFIC TASKS RELATING TO COMPUTER VISUALIZATION SERVICES; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH HOYT ARCHITECTURE LAB, INC., AS THE FIRST RANKED PROPOSER; AND PENNON! ASSOCIATES, INC., AS THE SECOND RANKED PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS WITH EACH OF THE FOREGOING PROPOSERS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. • • WHEREAS, on June 7, 2017, the City Commission approved the issuance of Request for Qualifications (RFQ) No. 2017-238-ND for Computer Visualization Services for Transportation and Engineering Projects; and WHEREAS, Request for Qualifications No. 2017-238-ND (the "RFQ") was released on • June 9, 2017; and WHEREAS, a voluntary pre-proposal meeting was held on June 22, 2017; and WHEREAS, on July 26, 2017, the City received a total of 5 proposals from Greenman- Pedersen, Inc., HDR Engineering, Inc., Hoyt Architecture Lab, Inc., JM Studios, LLC, and Pennoni Associates, Inc.; and WHEREAS, the proposal from JM Studios, LLC was deemed non-responsive for failure to meet the minimum requirements of the RFQ and was not further evaluated; and WHEREAS, the Committee convened on October 16, 2017 to review and score the remaining proposals; and WHEREAS, the Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information on the scope of services, and a copy of each proposal; and WHEREAS, the Committee's ranking was as follows: Hoyt Architecture Lab, Inc., as the first ranked proposer; Pennoni Associates, Inc., as the second ranked proposer, Greenman- Pedersen, Inc., as the third ranked proposer; and HDR Engineering, Inc., as the fourth ranked proposer; and WHEREAS, after reviewing the qualifications of each firm, and having considered the Evaluation Committee's rankings, the City Manager has recommended that the Mayor and the City Commission authorize the Administration to establish a pool of pre-qualified consultants for specific tasks relating to computer visualization services, and further authorize the Administration to enter into negotiations with Hoyt Architecture Lab, Inc., as the first ranked proposer, and Pennoni Associates, Inc. as the second ranked proposer. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY '.. COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City • Commission hereby accept the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for Qualifications (RFQ) No. 2017-238-ND for Computer Visualization Services for Transportation and Engineering Projects; authorize the Administration to establish a pool of pre-qualified consultants for specific tasks relating to computer visualization services; authorize the Administration to enter into negotiations with Hoyt Architecture Lab, Inc., as the first ranked proposer; and Pennoni Associates, Inc. as the second ranked proposer; and further authorize the Mayor and City Clerk to execute agreements with each of the foregoing proposers upon conclusion of successful negotiations by the Administration. / PASSED AND ADOPTED this /3 day of Pfnnr�t?/ 2017. Dan Gelber, Mayor ATTESTS \SAI i slut it1 ,^ttrrr , Rafae E. Granado, City Clerk \ B Eq t :` 0 *'.INcoRP IRATEO . om_ �.•• •,o'\ APPROVED AS TO y . �r../A......."--.......r.,„‘ 'T(� �2CO ' FORM&LANGUAGE rrrlp.H...a-• .�tn/&FOR/ EXECUTION vV 44 ph citintoinw Wap Dots P1PURCILILL1Sollcltations1201712017-238-K13 (RF)) Computer Vsualtratbn104 - Commission Documents 102 - Award'RFo-2017-233-ND Computer Visualization-Resolution 11.27.17.doc Resolutions -C7 C MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: December 13, 2017 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2017- 238-ND, FOR COMPUTER VISUALIZATION SERVICES FOR TRANSPORTATION AND ENGINEERING PROJECTS; AUTHORIZING THE ADMINISTRATION TO ESTABLISH A POOL OF PRE-QUALIFIED CONSULTANTS FOR SPECIFIC TASKS RELATING TO COMPUTER VISUALIZATION SERVICES; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH HOYT ARCHITECTURE LAB, INC., AS THE FIRST RANKED PROPOSER; AND PENNONI ASSOCIATES, INC., AS THE SECOND RANKED PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS WITH EACH OF THE FOREGOING PROPOSERS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. RECOMMENDATION Adopt the Resolution. ANALYSIS The City of Miami Beach Is seeking to engage qualified firms to provide computer visualization services on an "as needed" basis. The selected firms shall produce high quality computerized 3-D animations that show what transportation and engineering projects will look like when built, incorporating the surrounding built environment. Incorporating these computerized animations into public outreach helps community leaders and elected officials visualize the impact of the project on the surrounding community when built.A more accurate visualization of the potential project will assist in guiding community input and reaching consensus on the final project design. RFQ PROCESS On June 7, 2017, the City Commission approved to issue the Request for Qualifications (RFQ) No. 2017-238-ND for Computer Visualization Services for Transportation and Engineering Projects. On June 9, 2017, the RFQ was Issued. A voluntary pre-proposal conference to provide information to proposers submitting a response was held on June 22, 2017. One addendum was issued. The Procurement Department issued bid notices to 1,798 companies utilizing www.publicpurchase.com website. 138 prospective bidders accessed the advertised solicitation. RFQ responses were due and received on July 26, 2017. The City received a total of 5 proposals from the following finis: Greenman-Pedersen, Inc.; HDR Engineering, Inc.; Hoyt Architecture Lab, Inc.; JM Studios, LLC; and Pennoni Associates, Inc. The proposal from JM Studios, LLC was deemed non-responsive because it failed to provide proof of the minimum eperience requirements stated in the RFQ; and, its Page 505 of 1320 proposal was not further evaluated. On August 10, 2017, the City Manager appointed an Evaluation Committee, via LTC#413-2017, to review responsive proposals recieved. The Evaluation Committee convened on October 16, 2017, and was comprised of: James Murphy, Chief of Urban Planning, Planning and Zoning Department; Frank Quintana, IT Support Division Director, information Technology Department; Neal Schafers, Manager, Planning, Urban Design and Transportation Department, Miami Downtown Development Authority; Thais Vieira, Senior Capital Projects Coordinator, Office of the City Manager; and Lynda Westin, Transportation Manager, Transportation Department. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Corrrrittee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process resulted in the raking of proposers indicated in Attachment A, in the following order: 1. Hoyt Architecture Lab, Inc. 2. Pennoni Associates, Inc. 3. Greenman-Pedersen, Inc. 4. HDR Engineering, Inc. A summary of each top-ranked firm follows: Hoyt Architecture Lab. Inc. • According to the information provided by the firm, Hoyt Architecture Lab, Inc. (HAL) stands alone creating vivid, accurate virtual models of urban settings, both e>dsting and proposed. Unlike traditional animation, HAL's team brings decades of urban design experience to the latest VR technology, which has only emerged over the last few years. From Chicago and New York, to Atlanta, Miami, Sarasota, St. Pete, and Longboat Key, HAL's experienced urban designers, architects, artists, landscape architects, and programmers are helping both private and public clients achieve shared agreement about large civic projects. Pennoni Associates.Inc. According to the information provided by the firm, Pennoni Associates, Inc. is an employee-owned multidisciplinary consulting engineering firm that has been serving public sector clients, including federal, state, county, and local agencies for more than 50 years. Pennoni Associates, Inc. has developed an outstanding reputation for providing innovative and efficient solutions to meet the needs of their clients. Their transportation division recognizes the importance of sound transportation infrastructure management in today's fast-paced world and using state-of-the-art technology. They have been successful in effecting safe, efficient, and attainable transportation systems for more than five decades. CONCLUSION As previously stated, the intent of the RFQ is to establish a pool of qualified firms to provide the City with the computer visualization services for transportation projects, on an as needed basis.Although, four proposals were received, staff has detenrined that there is insufficient work for four firms given that the need for visualization services is limited to a number of high profile or complex projects. Accordingly, staff has determined that there is insufficient work for the four firms, and recommends that only the two most qualified finis be awarded. I have reviewed each firm's submissions and results of the Evaluation Committee process. In doing Page 506 of 1320 so, I note that the Evaluation Committee has unanimously ranked Hoyt Architecture Lab, Inc., as the first ranked proposer, and Pennoni Associates, Inc., as the second ranked proposer, with the exception of one committee member that scored both firms equally. I find that Hoyt Architecture Lab, Inc. offers a diverse range of services, from more traditional modeling to virtual reality demonstrations, which will enhance the City's ability to effectively communicate project impacts to stakeholders. Hoyt has also demonstrated its advanced technological expertise in various modeling approaches for transportation projects. Pennoni Associates, Inc. has an office in Miami Beach and demonstrated its expertise in local projects, including projects within the local historical districts. Pennoni has also demonstrated its sensitivities to the importance of involving the public and stakeholders through a well-rounded communications approach that includes collecting feedback and presenting information in a number of ways as is applicable to its audience. • Therefore, I recommend that the Mayor and City Commission approve the Resolution authorizing the Administration to establish a pool of pre-qualified consultants for specific tasks relating to computer visualization services; authorize the Administration to enter into negotiations with Hoyt Architecture Lab, Inc., as the first ranked proposer, and Pennoni Associates, Inc., as the second ranked proposer; and further authorize the Mayor and City Clerk to execute agreements upon conclusion of successful negotiations by the Administration. KEY INTENDED OUTCOMES SUPPORTED Build And Maintain Priority Infrastructure With Full Accountability FINANCIAL INFORMATION The cost of the related services, determined upon successful negotiations, are subject to funds availability approved through the City's budgeting process. Legislative Tracking Transportation/Procurement ATTACHMENTS: Description o Attachment o Resolution Page 507 of 1320 2\ ! :tr,,osiu \/e 2i 10 5 M ^ C 0 — ] < CTO . \a. 705 ! J 2 ; \ " }2 . ■ \� N \ op 0 ) \ 0 ccto w, . . . $ 1| Q ƒ } / % d/1 g . \!2| ;b ATTACHMENT B REQUEST FOR QUALIFICATIONS (RFQ) AND ADDENDUMS M I AM I B EACHProcurement Department 1755 Meridian Avenue, Miami Beach, Florida 33139 www.miamibeachfl.gov ADDENDUM NO. 1 REQUEST FOR QUALIFICATIONS NO. 2017-238-ND FOR COMPUTER VISUALIZATION SERVICES FOR TRANSPORTATION AND ENGINEERING PROJECTS (the RFQ) July 19, 2017 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). 1. RFQ DUE DATE AND TIME. The deadline for the receipt of bids is extended until 3:00 p.m., onI,, Wednesday ,July 26, 2017 at the following location: City of Miami Beach Procurement Department 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. 2. REVISION: Section 0300, Submittal Instructions and Format, 3. Statements of Qualifications Format, Tab 2 has been modified as follows: • TAB 2 Cover-Letter Experience&Minimum Qualifications Requirements • • 3. RESPONSES TO QUESTIONS RECEIVED: Q#1: Would you please provide details/guidelines for sub-contracting or joint ventures for this project? A#1, Sub-contracting is permitted. However,joint ventures are not acceptable. If subcontracting, please provide the information on Tab 2 subsection 2.2 of the proposal. Q#2: On RFQ Page 12, under Section 0300 — Submittal Instructions and Format: Under Item #3- Statement of Qualifications Format, TAB 1 is entitled "Cover Letter & Minimum Qualifications Requirements". However, TAB 2 is also entitled "Cover Letter & Minimum Qualifications Requirements". Can you please verify the title for TAB 2? A#2: Please refer to revision 2 above. Q#3: In RFQ Appendix C, on Page 26, under Cl — Minimum Eligibility Requirements: Item #1 states, "Prime proposer principal shall have a minimum of three (3) years' experience providing computer visualization services for a variety of projects, including public infrastructure along public fights-of-way'. Does the Prime proposer principal mean the projects proposed Project Manager? A#3: Prime proposer principal refers to the principal of the proposing firm, which may be the project manager depending on the firms organizational structure. RFC!No.2017-238-ND Addendum#1 7/19/2017 MIAMI B EACHProcurement Department 1i 1755 Meridian Avenue, Miami Beach, Florida 33139 www.miamibeachfl.gov Q#4, Is there an allocated budget for these services? If so, what is the amount? A#4: The budgeted amounts are not available at this time and will be based on individual projects Q#5: Is there a page limit for the approach section of the response? A#5: No. Q#6: Is the Primary Account Representative the same thing as the proposed project manager? Does this person have to be an officer of the company or have any other special status? A#6: The Primary Account Representative is the representative of the prime proposer firm for the City. Q#7: Is it anticipated that the consultant will be involved in the outreach activities for the project? For example, participate in meeting at which the visualization will be shown. A#7: Yes, it is anticipated that the consultant will be involved in the outreach activities for the project on a case-by-case basis and per the direction of the City. Q48: Please confirm the title for Tab 2. The RFQ states "Cover Letter & Minimum Qualifications Requirements°for both Tabs 1 and 2. • A#8: Please refer to revision 2 above. Q#9: On page 12 of the RFQ, Section 0300, 3. Statements of Qualifications Format, 2.1.1 "Provide a • comprehensive summary of the experience and qualifications of the firm principal." Is the term • "principal" in reference to the proposed individual who will serve as the Project Principal on this contract? A#9: Firm principal refers to the principal of the proposing firm,which may be the project principal depending on the firms organizational structure. Q4110: On page 29, number 12 makes reference to an attached contract. Can we receive a sample contract from the City of Miami Beach for review prior to submitting the response to this RFQ? 'I! A#10: The contract shall be provided during the negotiations to the awarded firm(s). 0#11: Can you clarify whether or not insurance documentation is to be included in the proposal. I am not seeing any specific Tabs for the placement of insurance forms. A#11: Insurance requirements as indicated in Appendix E will be requested from the awarded firm(s) and need not be included as part of the proposal. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachf.gov Contact: I Telephone: Email: Natalia Delgado 305-673-7000 ext. 6263 NataliaDelgado@miamibeachfl.gov RFD No.2017-238-ND Addendum#1 7/1912017 MIAMI B EAC HProcurement Department 1755 Meridian Avenue, Miami Beach, Florida 33139 www.miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFQ are requested to complete and return the"Notice to Prosp ive Bidders'questionnaire with the reason(s)for not submitting a proposal. cer ly Ale r/ni Pr curer Director • RFQ No.2017-238-ND Addendum#1 7/19/2017 REQUEST FOR QUALIFICATIO\ S ( RFQ) Computer Visualization Services for Transportation and Engineering Projects 2017-238-ND RFQ ISSUANCE DATE: JUNE 9, 2017 STATEMENTS OF QUALIFICATIONS DUE: JULY 24, 2017 @ 3:00 PM ISSUED BY: e MIAMIBEACH Natalia Delgado, Contracting Officer I PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 305.673.74901 www.miamibeachfl.gov BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS 3 0300 SUBMITTAL INSTRUCTIONS & FORMAT 12 0400 EVALUATION PROCESS 14 APPENDICES: PAGE APPENDIX A RESPONSE CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16 APPENDIX B "NO BID" FORM 23 APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS 25 APPENDIX D SPECIAL CONDITIONS 28 APPENDIX F INSURANCE REQUIREMENTS 31 REG 20 /-238-NU 2 '.. 1 , ,.' BEACH SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL. This Request for Qualifications (RFQ) is issued by the City of Miami Beach, Florida(the"City"), as the means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of Qualifications (the"proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposer and, subsequently,the successful proposer(s)(the"contractor[s]") if this RFQ results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective proposer who has received this RFQ by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. From time to time the City needs a firm that can produce high quality computerized 3-D animations that show what transportation and engineering projects will look like when built, incorporating the surrounding built environment. Incorporating these computerized animations into public outreach helps community leaders and elected officials visualize the impact of the project on the surrounding community when built. A more accurate visualization of the potential project will assist in guiding community input and reaching consensus on the final project design. By means of this RFQ, the City seeks to qualify firms to provide computer visualization services on an "as needed" basis. "As needed" basis means that each firm awarded a contract pursuant to this RFQ will be placed on a list where the City may call upon it to perform computer visualization services, as assigned by the City Administration. As the need for services arise, firms will be contacted to provide the necessary professional services according to the negotiated scope of work and cost. It is the intent of the City of Miami Beach to select several firms under this RFQ, which will be contacted on an as-needed basis. The ability to have a rotating list of firms available to provide these services for Transportation Department would enable the City to effectively and efficiently manage these projects. Each proposed contract shall be for a three(3) year contract term, with two (2) one year renewal options at the City's option. 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: Solicitation Issued June 9, 2017 Pre-Submittal Meeting June 22, 2017 at 10:00am(EST) Deadline for Receipt of Questions July 14, 2017 at 5:00pm (EST) Responses Due July 24, 2017 at 3:00pm (EST) Evaluation Committee Review TBD Proposer Presentations TBD Tentative Commission Approval TBD Contract Negotiations Following Commission Approval RFQ 2017-238-ND 3 Qr:^ BEACH 4. PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact. Telephone Email. NATALIA DELGADO 305-673-7490 NATALIADELGADO@MIAMIBEACHFL.GOV The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10)calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A Pre-PROPOSAL conference will be held as scheduled in Anticipated RFQ Timetable section above at the following address: City of Miami Beach Procurement Department Conference Room 1755 Meridian Avenue,3RD Floor Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER: 5804578 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. 6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre- submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda clarifications considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. Any prospective proposer who has received this RFQ by any means other than through PublicPurchace must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum may result in disqualification of proposal. Written questions should be received no later than the date outlined in the Anticipated RFQ Timetable section. 7. CONE OF SILENCE. This RFQ is subject to, and all proposers are expected to be or become familiar with, the City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov �-� 2017-238-ND 4 m ": J BEACH 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinancestresolutions, which may be found on the City Of Miami Beach website: http:f/web.m iami beachfl.g ov/procurementlscroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS. CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT.. . CITY CODE SECTIONS 2407 THROUGH 2-410 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE . . CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS.FAVORS 8 SERVICES CITY CODE SECTION 2449 9. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 10. COMPLAINCE WITH THE CITY'S LOBBYIST LAWS. This RFQ is subject to, and all Proposers are expected to be or become familiar with, all City lobbyist laws. Proposers shall be solely responsible for ensuring that all City lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including, without limitation, disqualification of their responses, in the event of such non-compliance. 11. DEBARMENT ORDINANCE: This RFQ is subject to, and all proposers are expected to be or become familiar with, the City's Debarment Ordinance as codified in Sections 2-397 through 2-406 of the City Code. 12. WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS. This RFQ is subject to, and all Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their responses, in the event of such non-compliance. 13. CODE OF BUSINESS ETHICS. Pursuant to City Resolution No.2000-23879, the Proposer shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. RFQ 2017-238-ND 5 m �: <:` BEACH 14. AMERICAN WITH DISABILITIES ACT (ADA). Call 305-673-7490 to request material in accessible format; sign language interpreters(five(5)days in advance when possible), or information on access for persons with disabilities. For more information on ADA compliance, please call the Public Works Department, at 305-673- 7000, Extension 2984, 15. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 16. PROTESTS. Proposers that are not selected may protest any recommendation for selection of award in accordance with eh proceedings established pursuant to the City's bid protest procedures, as codified in Sections 2- 370 and 2-371 of the City Code (the City's Bid Protest Ordinance). Protest not timely made pursuant to the requirements of the City's Bid Protest Ordinance shall be barred. 17. NOT USED. 18.VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section 2-374,the City shall give a preference to a responsive and responsible Proposer which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest responsive, responsible proposer, by providing such proposer an opportunity of providing said goods or contractual services for the lowest responsive proposal amount (or in this RFQ, the highest proposal amount). Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more proposers which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest proposal pursuant to an RFQ or oral or written request for quotation, and such proposals are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 19. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s) slhe deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: (1)The ability, capacity and skill of the Proposer to perform the contract. (2)Whether the Proposer can perform the contract within the time specified, without delay or interference. (3)The character, integrity, reputation,judgment, experience and efficiency of the Proposer. (4)The quality of performance of previous contracts. (5)The previous and existing compliance by the Proposer with laws and ordinances relating to the contract. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals. 810 201/-238-ND 6 BEACH 20. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected Proposer in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until and unless an Agreement has been agreed to; approved by the City, and executed by the parties. 21. PostponementlCancellation/AcceptancelReiection. The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, responses; re-advertise this RFQ; postpone or cancel, at any time, this RFQ process; or waive any irregularities in this RFQ, or in any responses received as a result of this RFQ. Reasonable efforts will be made to either award the proposer the contract or reject all proposals within one-hundred twenty(120) calendar days after proposal opening date. A proposer may withdraw its proposal after expiration of one hundred twenty (120) calendar days from the date of proposal opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the contract by the City Commission. 22. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 23. COSTS INCURRED BY PROPOSERS.All expenses involved with the preparation and submission of Proposals, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense) of the Proposer, and shall not be reimbursed by the City. 24. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 24. OCCUPATIONAL HEALTH AND SAFETY. In compliance with Chapter 442, Florida Statutes, any toxic substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must be accompanied by a Material Safety Data Sheet(MSDS)which may be obtained from the manufacturer. 25. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a proposers history of citations and/or violations of environmental regulations in investigating a proposers responsibility, and further reserves the right to declare a proposer not responsible if the history of violations warrant such determination in the opinion of the City. Proposer shall submit with its proposal, a complete history of all citations and/or violations, notices and dispositions thereof. The non-submission of any such documentation shall be deemed to be an affirmation by the Proposer that there are no citations or violations. Proposer shall notify the City immediately of notice of any citation or violation which proposer may receive after the proposal opening date and during the time of performance of any contract awarded to it. RFQ 201/238-ND 7 m I BEACH 26. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 27. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will be at the Proposers risk and may result in the Proposal being non-responsive. 28. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 29. COPYRIGHT, PATENTS& ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the Proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 30. DEFAULT: Failure or refusal of the selected Proposer to execute a contract following approval of such contract by the City Commission, or untimely withdrawal of a response before such award is made and approved, may result in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list. 31. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated,trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the Proposer, or its officers,employees, contractors, and/or agents, for failure to comply with applicable laws. 32. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 33. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, and age or disability. RFQ 2017-238-ND 8 BEACH 34. DEMONSTRATION OF COMPETENCY. The city may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience) in making an award that is in the best interest of the City, including: A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Proposals will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require Proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. 35. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 36. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 37. OPTIONAL CONTRACT USAGE. When the successful Proposer(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 38. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 39. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation; then B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then C. The solicitation;then D. The Proposes proposal in response to the solicitation. QFQ 2017-238-ND 9 BEACH 40. INDEMNIFICATION. The Proposer shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The Proposer expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 41. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 42. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 43.OBSERVANCE OF LAWS. Proposers are expected to be familiar with, and comply with, all Federal, State, County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals having jurisdiction or authority which, in any manner, may affect the scope of services and/or project contemplated by this RFQ (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the Proposer will in no way relieve it from responsibility for compliance. 44. CONFLICT OF INTEREST. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. �FQ 20 7-238-ND 10 m BEACH 45. MODIFICATION/WITHDRAWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 47. EXCEPTIONS TO RFQ. Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what, if any,alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFQ to which Proposer took exception to (as said term and/or condition was originally set forth on the RFQ). 48.ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. 49. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental information from Proposers at any time during the RFQ solicitation process. 50. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than $50,000), may require additional items to be added to the Contract which are required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract vendor(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a Purchase Order(or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary to add additional items through a formal amendment to the Contract,to be approved by the City Manager. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. Balance of Page Intentionally Left Blank RFQ 2017-238-ND 11 ', BEACH SECTION 0300 SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Statement of Qualifications (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1)electronic format(CD or USB format)are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of Qualifications received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. LATE BIDS. Statement of Qualifications are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of Statement of Qualifications will be considered late and not be accepted or will be returned to proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 3. STATEMENTS OF QUALIFICATIONS FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of Statement of Qualifications, it is strongly recommended that Statement of Qualifications be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Statement of Qualifications that do not include the required information will be deemed non-responsive and will not be considered. TAB 1 Cover Letter&Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. 1.2 Response Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C, Minimum Requirements and Specifications. TAB 2 Cover Letter& Minimum Qualifications Requirements 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience and proven track record of providing the scope of services similar as identified in this solicitation, including experience in providing similar scope of services to public sector agencies. For each project that the proposer submits as evidence of similar experience, the following is required: project description, agency name, agency contact, contact telephone & email,and year(s) and term of engagement. 2.1.1 Provide a comprehensive summary of the experience and qualifications of the firm principal. 2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel and consultants to be used for this project if awarded,the role that each team member will play in providing the services detailed herein and each team members' qualifications. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each respondent team member to be assigned to this contract. 2.2.1 Provide a comprehensive summary of the experience and qualifications of the individual(s) who are proposed to serve as the Project Manager and Task Leaders. 2.3 Financial Capacity. Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer The Proposer shall request the SQR report from D&B at: https:llsupplierportal.dnb.comlwebapplwcslstoreslservlet/Suppl i erPortal?storeld=11696 SFO 2017-238-ND 12 BEACH Proposals are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each proposer review the information contained in its SQR for accuracy prior to submittal to the City and as eady as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. TAB 3 Approach and Methodology Submit detailed information on the approach and methodology how proposer plans to accomplish the proposed scope of services, including detailed information, as applicable, which addresses, but need not be limited to: implementation plan, project timeline, phasing options, testing and risk mitigation options for assuring project is implemented on time and within budget. Note: After proposal submittal, the City reserves the right to require additional information from Proposer (or proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). kFQ 201/-238-NU 13 BEACH SECTION 0400 STATEMENTS OF QUALIFICATIONS EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the requirements set forth in the solicitation. If further information is desired, Proposals may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of Statement of Qualifications will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the Statement of Qualifications only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. In the event that only one responsive proposal is received, the City Manager, after determination that the sole responsive proposal materially meets the requirements of the RFQ, may, without an evaluation committee, recommend to the City Commission that the Administration enter into negotiations. The City, in its discretion, may utilize technical or other advisers to assist the evaluation committee in the evaluation of proposals. 2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may review and score all proposals received,with or without conducting interview sessions. Step 1-Qualitative Criteria Maximum Points Proposer Experience and Qualifications 50 Approach and Methodology 50 TOTAL AVAILABLE STEP 1 POINTS 100 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposer may receive additional quantitative criteria points to be added by the Department of Procurement Management to those points earned in Step 1, as follows. Step 2-Quantitative Criteria Veterans Preference 5 TOTAL AVAILABLE STEP 2 POINTS 5 03 201/-238-ND 14 m I BEACH 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Department of Procurement Management. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer Proposer Proposer A R C Step 1 Points 82 76 80 Step 2 Points 22 15 12 Committee Total 104 91 92 Member 1 Rank 1 3 2 Step I Points 79 85 72 Step 2 Points 22 15 12 Committee Total 101 100 84 Member2 Rank 1 2 3 Step 1 Points 80 74 66 Step 2 Points 22 15 12 Committee Total 102 89 78 Member 2 Rank 1 2 3 Low Aggregate Score 3 7 8 Final Ranking* 1 2 3 ' Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission, which may be different than final ranking results. RFO 2017-238-ND 15 APPENDIX A M AM BEACH Response Certification , Questionnaire & Requirements Affidavit 2017-238-ND Computer Visualization Services for Transportation and Engineering Projects PROCUREMENT DIVISION 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Rho 207238-ND 16 Solicitation No'. Saiatabon Title. 2017-238-ND Computer Visualization Services for Transportation& Engineering Projects Procurement Contact Tel I Email. Natalia Delgado 305-673-7490 nataliadelgado@miamibeachflgov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1, General Proposer Information, FIRM NAME. No of Years in Business. No of tears in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS'. FIRM PRIMARY ADDRESS(HEADQUARTERS). CITY. STATE ZIP CODE: TELEPHONE NO. TOLL FREE NO: FAX NOr FIRM LOCAL ADDRESS CITY STATE. ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO ACCOUNT REP TOLL FREE N0: ACCOUNT REP EMAIL. FEDERAL TAX IDENTIFICATION NO.. The City reserves the right to seek additional information from proposer or other source(s), including but not limited to- any firm or principal information.applicable licensure,resumes of relevant individuals,client information,financial information, or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. PrQ 201/-2 D 8-ND I 7 1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose, in their Proposal.the name(s)of any officer,director.agent.or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent, or immediate family member (spouse.parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose Me name of any City employee who owns,either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates 3. References 8 Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is 'YES," Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code')and submit that Code to the Department of Procurement Management with its proposal/response or within five(5)days upon receipt of request.The Code shall, at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.govlprocurementi. FQ 20 7-238-ND 18 7. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale.issued by the U.S.Department of Labors Bureau of Labor Statistics. Notwithstanding the preceding.no annual index shall exceed three percent(3%).The City may also,by resolution, elect not to index the living wage rate in any particular year. if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines. as provided in the City's Living Wage Ordinance. as amended. Further information on the Living Wage requirement is available at www.miamibeachfi.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees to the living wage requirement, 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits'to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other' section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control. (eg., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Managers decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.govlprocuremenll. RFQ 20 /-238-ND 19 9. Public Entity Crimes.Section 287.133(2)(a).Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal. proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133,Florida Statutes.and certifies it has not been placed on convicted vendor list. 10. Non-Discrimination. Pursuant to City Ordinance No.2016-3990.the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color,national origin,religion,sex,intersexuality,gender identity.sexual orientation,marital or familial status,age or disability, SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida. prohibits official City travel to the states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to tie City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 12. Fair Chance Requirement.Pursuant to Section 2-376 of the City Code, the City shall not enter into any contract resulting from a competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies. practices, and standards that are consistent with the City's Fair Chance Ordnance, set forth in Article V cf Chapter 62 of the City Code ("Fair Chance Ordinance'), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer certifies that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate termination for cause of the agreement,in addition to any damages that may be available at law and in equity. 13. Acknowledgement of Addendum. After issuance of solicitation. the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm i Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFC/ 2U I/-238-NU 20 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in fading or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the pad of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving Statement of Qualifications,may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicants affiliates,officers,directors,shareholders,partners and employees,as requested by rife City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials, shall be at the recipient's own risk. Proposals should rely exclusively on their own investigations,interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation. express or implied,as to its content, its accuracy, or its completeness.No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors,omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as. if and when a Statement of Qualifications, as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release tc the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete.to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation, all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 2017-238-ND 21 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto. and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws, all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposers Authorized Representative: Title of Proposers Aumonzed Representative. Signature of Proposer's Authorized Representative' Dale. State of FLORIDA ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of Florida My Commission Expires: FQ 20 7-238-ND 22 APPENDIX B m M AMI BEACH " No Bid " Form 2017-238-ND Computer Visualization Services for Transportation and Engineering Projects PROCUREMENT DIVISION 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ote: It is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid." The "Statement of No Bid" provides the City with information on how to improve the solicitation process. Failure to submit a "Statement of No Bid" may result in not being notified of future solicitations by the City. RFD 2017-238-ND 23 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A STATEMENTS OF QUALIFICATIONS AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond _Specifications unclear or too restrictive _ Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Natalia Delgado STATEMENTS OF QUALIFICATIONS#2017-238-ND 1755 MERIDIAN AVENUE, 3R0 FLOOR MIAMI BEACH, FL 33139 RFC) 20 /-238-ND L4 APPENDIX C m M AMI BEACH Minimum Requirements & Specifications 2017-238-ND Computer Visualization Services for Transportation and Engineering Projects PROCUREMENT DIVISION 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RHO 201/-238-ND 25 Cl. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit, with its proposal, the required submittal(s) documenting compliance with each minimum requirement. Proposers that fail to include the required submittals with its proposal or fail to comply with minimum requirements shall be deemed non-responsive and shall not have its proposal considered. 1. Prime proposer principal shall have a minimum of three (3) years' experience providing computer visualization services for a variety of projects, including public infrastructure along public rights-of-way. Required Submittals: submit project name, project description, start and completion dates, project contact information (phone and email), volume of contract, prime proposer's principle role in project,and screenshots of the visualization. 2. Prime proposer or team member shall demonstrate experience with at least two (2) infrastructure projects within the past two (2) years for public and/or private sector clients or planning/engineering consulting firms working on a public sector projects. Submittal Requirement: For each qualifying project, submit project name, project description, start and completion dates, project contact information (phone and email),volume of contract, role in project and screenshots of the visualization. C2.Statement of Work Required. By means of this RFQ, the City seeks to pre-qualify firms to that provide Computer Visualization Services on an "as needed" basis. These firms produce high quality computerized 3-D animations that show what transportation and engineering projects will look like when built, incorporating the surrounding built environment. Incorporating these computerized animations into public outreach helps community leaders and elected officials visualize the impact of the project on the surrounding community when built. A more accurate visualization of the potential project will assist in guiding community input and reaching consensus on the final project design. Miami Beach is requesting that firms provide qualification for the following services. 1. Computerized Project Animations Consultant will provide documentation of experience in creating 3D computerized project animations that tour the extent of potential transportation and engineering projects. The result will be videos generally under 10 minutes that show how the potential project functions, including typical section of the proposed transportation improvement and the flow of pedestrians, transit, bicycles and automobiles when the proposed improvement has been completed. Viewers may feel like they are walking/riding/flying down the existing street, and down the street as it might eventually be built out. Viewers also have full control over where they go and what they want to see within the space of the street. If specified, optional site design elements can be incorporated into the video for the viewers to see. RrQ 2017-238-ND 26 2. Hardware System Requirements The videos will be designed to run on computer systems with the following Hardware System Requirements, for optimal web and desktop viewing: • Intel i7 processor @ 2.8 or equivalent • Nvidia GTX 780 graphics card or equivalent • 8 M RAM • 500 GB HDD space • OPTIONAL: Controller(eg Xbox 360)and/or Wireless presenter remote RKd 201/-238-ND 27 APPENDIX D M AM BEACH Special Conditions 2017-238-ND Computer Visualization Services for Transportation and Engineering Projects PROCUREMENT DIVISION 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFQ 2017-238-ND 28 1. TERM OF CONTRACT. Three(3)years. 2. OPTIONS TO RENEW. Two (2) additional one (1) year options 3. PRICES. Not Applicable. 4. EXAMINATION OF FACILITIES. Not Applicable. 5. INDEMNIFICATION. Provider shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Provider or its employees, agents, servants, partners principals or subcontractors. Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Provider expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. 6. PERFORMANCE BOND. Not Applicable. 7. REQUIRED CERTIFICATIONS. Not Applicable. 8. SHIPPING TERMS. Not Applicable. 9. DELIVERY REQUIREMENTS. Not Applicable. 10. WARRANTY REQUIREMENTS. Not Applicable. 11. BACKGROUND CHECKS. Not Applicable. 12. ADDITIONAL TERMS OR CONDITIONS. This RFQ, including the attached Contract, contains all the terms and conditions applicable to any service being provided to the City resulting from award of contract. By virtue of submitting a proposal, consultant agrees not to require additional terms and conditions at the time services are requested, either through a separate agreement, work order, letter of engagement or purchase order. 13. CHANGE OF PROJECT MANAGER. A change in the Consultant's project manager (as well as any replacement) shall be subject to the prior written approval of the City Manager or his designee (who in this case shall be an Assistant City Manager). Replacement (including reassignment) of an approved project manager or public information officer shall not be made without submitting a resume for the replacement staff person and receiving prior written approval of the City Manager or his designee (i.e. the City project manager). 14. SUB-CONSULTANTS. The Consultant shall not retain, add, or replace any sub- kFQ 2017-238-ND 29 consultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub-consultants shall be the sole responsibility of Consultant. 15. NEGOTIATIONS. Upon approval of selection by the City Commission, negotiations between the City and the selected Proposer (s) will take place to arrive at a mutually acceptable Agreement, including final scope of services, deliverables and cost of services. REQ 20 7-238-ND 30 APPENDIX E MIAM BEACH Insurance Requirements 2017-238-ND Computer Visualization Services for Transportation and Engineering Projects PROCUREMENT DIVISION 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 R=3 2017-238-ND 31 MIAMI BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability(occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in"insurance requirements!of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability- $ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 _Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RFQ 201/238-ND 32 ATTACHMENT C CONSULTANTS RESPONSE TO THE (RFQ) Detail by Entity Name Page 1 of 2 ris Deoanment of State / Dieisun of Corporations / Search Reacras / Detau By Document Ncmtier/ Detail by Entity Name Florida Profit Corporation HOYT ARCHITECTURE LAB, INC Filing Information Document Number P14000063551 FEIIEIN Number N/A Date Filed 07/29/2014 Effective Date 07/25/2014 State FL Status ACTIVE Principal Address 1527 SECOND STREET SARASOTA. FL 34236 Mailing Address 1527 SECOND STREET SARASOTA, FL 34236 Registered Agent Name 8 Address HOYT, GARY 1527 SECOND STREET SARASOTA, FL 34236 Officer/Director Detail Name&Address Title P GARY, HOYT 1527 SECOND ST SARASOTA, FL 34236 Title VP DORIAN,VERIZZO 1527 SECOND STREET SARASOTA, FL 34236 Title VP Gallagher Chris http://search.sunb iz.org/nq uiry/Corporation Searc h/S earchRes u ltDetai l?inq... 4/25/2018 Detail by Entity Name Page 2 of 2 1527 SECOND STREET SARASOTA, FL 34236 Annual Reports Report Year Filed Date 2016 02/16/2016 2017 01/16/2017 2018 01/12/2018 Document Images 9 122013REPORT View image in PDF formal 01/'0:2017 ANNUAL REPORT View image,n PDF formal 02 N201fi—ANNUAL REPORT View image in PDF formal 0210/2015—ANNUAL REPORT View image in PDF formal 0T:29."20 4 Domwnc Pinel View image in PDF formal http://search.sunb iz.org/Inquiry/C orporationSearch/Searc h Resu I tDetai I?inq... 4/25/2018 H A LV R HOYT ARCHITECTURE LA3 Request for Qualification #2017-238-ND Computer Visualization Services for Transportation and Engineering Projects Miami Beach, Florida Proposer: HAL VR (Hoyt Architecture Lab) 1527 2nd Street Sarasota, Florida 34236 ATTN: Dorian Vee dorian@halvr.com 941 -366-6066 TAB1 HALVR July 25, 2017 Natalia Delgado, Contracting Officer I Procurement Department Miami Beach 1755 Meridian Avenue, 3rd Floor Miami Beach, FL 33139 RE: Request for Qualification #2017-238-ND, Computer Visualization Services for Transportation and Engineering Projects Dear Ms. Delgado and Members of the Selection Committee: Thank you for this opportunity to respond to your request for qualifications. We think you will find HAL's (Hoyt Architecture Lab's) qualifications to provide Professional Visualization Services for urban transportation and engineering environments unmatched in the industry. While many US and foreign companies now employ artists and programmers working on any number of different applications of the latest virtual technology, HAL stands alone - creating vivid, accurate virtual models of urban settings, both existing and proposed. The HAL team brings decades of urban design experience, to the latest VR technology - which has only emerged over the last few years. From Chicago and New York, to Atlanta, Miami, Sarasota, St Pete, and Longboat Key, HAL's experienced urban designers, architects, artists, landscape archi- tects, and programmers are helping both private and public clients achieve shared agreement about large civic projects. Unlike traditional animation, HAL's software simulates the experience of walking/riding/flying down the existing street, and down the street as it might eventually be built out. Viewers have full control over where they go and what they want to see within the space of the street. Additionally. HAL's application can include any number of predefined interactive elements, such as the ability to view optional design alternates, and a "you are here" function locating the user within the overall site plan. From the model, an unlimited number of still-image renderings, and video "vignettes" can be created to help project team members communicate with stakeholders and the general public. We are eager to help the Miami Beach more effectively design, communicate, and implement its transportation and engineering projects. Thank you for the opportunity to present our credentials. Respectfully Submitted, HOYT ARCHITECTURE LAB 7/25/2017 Dorian Vee Date Vice President HALVR TABLE OF CONTENTS Tab l • Cover Letter • Response Certification, Questionnaire & Requirements Affidavit (Appendix A) • Minimum Qualifications Requirements Tab II • Qualifications of Firm and Team • Financial Capacity — Copy Only Tab Ill • Approach & Methodology Solicitation No: Solicitation Title: 2017-238-ND Computer Visualization Services for Transportation &Engineering Projects Procurement Contact: Tel: Email: Natalia Delgado 305-673-7490 nataliadelgado@miamibeachfl.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE& REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM N '0 E' - fit'cti f-c'c,t re- Inc - ( IA A L J No of Years in usiness: No of Years in Business Locally: 3 OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARYADDRESSGG�� 1--t et n1Y CITY: SAiaSO4ZC STATE: t- ZIP CODE: 3 42.3 L TELEPHONE NO.: I 3( C - Co Olvly TOLL FREE NO.: FAXNO.: gLfI) 3(,L 145y FIRM LOCAL ADDRESS:.+52:1 2 CITY: Sa raso STATE: ZIP CODE:3423 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: J lv' 17i7rtL( ver I ZZ0 ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: C1Ut-1tiln Q NALVR COM FEDERAL TAX IDENTIFICATICN NO.: `11-31-1-0 I HS The City reserves the right to seek additional information from proposer or other source(s), including but not limited to: any firm or principal information,applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RFQ 2017-238-ND 17 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES b<" NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is"YES," Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management with its proposal/response or within five(5)days upon receipt of request.The Code shall, at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. RFQ 2017-238-ND 18 7. Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft.Lauderdale,issued by the U.S.Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution,elect not to index the living wage rate in any particular year,if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES >< NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES ><,I NO C. Please check all benefits that apply to your answers above and list in the 'other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave )C x _ Family Medical Leave tVA Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. RFQ 2017-238-ND 19 9. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document,Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code, including the blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color, national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 12. Fair Chance Requirement.Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies, practices, and standards that are consistent with the City's Fair Chance Ordinance,set forth in Article V of Chapter 62 of the City Code ("Fair Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer certifies that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate termination for cause of the agreement,in addition to any damages that may be available at law and in equity. 13. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt U/ Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFQ 2017-238-ND 20 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving Statement of Qualifications,may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposals should rely exclusively on their own investigations,interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content, its accuracy,or its completeness.No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors,omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 2017-238-ND 21 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: -Dor c eozz i - Pie st K1 Sig :i re of•opo ed Representative: Date. / 7 '] ',/►'' 2-J- 2 o rll� State of FLORIDA ) On this 25 day of 3i411/4-1 ,20 13 personally C► ) appeared before me Do rtv)who County of XarciS�: c ) stated that,(s)he is the Vice ksicivhf OniciitArtl11}cch,eL{..6,,t Scorporation, and that the instrument was signed in behalf of the said corporation by authority of its p•. • of directors and acknowledged said instrument to be its voluntary act and d-ed. Before me: 1 AA_ r LI I`" 'otary Public for the State of Florida My Commission Expir:.• - _ _ . 4`Nar S.::,... PAMELA L.WINKLE ,; .i Notary Public—State of Florida ' `,N,' o•i Commission 4 GG 91393 . 7a;.,!.!.0... My Comm.Expires Apr 24,2021 RFC;) 2017-238-ND 22 References and Past Performance Firm Name: Miami Beach Transportation Department Contact Individual:Winsome A. Bowen, Deputy Director Address: 1700 Convention Center Drive, Miami Beach, FL 33139 Phone:305-673-7000 x 6339 Email:WinsomeBowen@miamibeachfl.gov Scope of Services:Computer visualization modeling for proposed light rail system Firm Name:City of Sarasota Contact Individual:Steve Stancel, GM Economic Development Address:City Hall 1565 1st Street,Sarasota, FL 34236 Phone:941-365-2200 x 4229 Email: Steven.stancel@sarasotafl.gov Scope of Services:Computer visualization modeling for road diet alternatives and new roundabouts Firm Name: Hollywood Community Redevelopment Agency Contact Individual:Susan Goldberg,AIA, NCARB, LEED GA, Deputy Director Address:330 N. Federal Highway, Hollywood, Florida 33020 Phone:954-924-2980 Email:sgoldberg@hollywoodfl.org Scope of Services:Computer visualization modeling for intersection and transportation hub Firm Name:Town of Longboat Key Contact Individual: David Bullock,Town Manager Address: 501 Bay Isles Road Phone:941-316-1999 x 1212 Email: dbullock@longboatkey.org Scope of Services:Computer visualization modeling for proposed town center redevelopment Firm Name:Carter Development Contact Individual:Jack Murphy, Director Address: 171 17th Street NW,Suite 1200,Atlanta,GA 30363-1032 Phone:404-291-3943 Email:jmurphy@carterusa.com Scope of Services:Computer visualization modeling for proposed Turner Field infill redevelopment MINIMUM ELIGIBILITY REQUIREMENTS El HALE/ R COMPUTER VISUALIZATION SERVICES - PUBLIC INFRASTRUCTURE Project Name: Miami Light Rail Scope of Services: Computer visualization modeling for proposed light rail system 1, • - -� Start/Completion Dates: 11/1/2016- 12/1/2016 _I • S !' Firm Name: Miami Beach Transportation Department i r Contact Individual: Winsome A. Bowen, Deputy Director - 71i i :, . ,., N° I< < ' ��__',�� Address: 1700 Convention Center Drive . t , - l ,i,' i iIil- �'i '��q Miami Beach, FL 33139 =.0 I! " ' --- " ``l- ' Phone: 305-673-7000 x 6339 .\ Email. WinsomeBowen@miamibeachfl.gov Prime Proposer's Principle Role: Visualization Project Name: Fruitville Road Streetscape ,.- Scope of Services: Computer visualization modeling for road diet alternatives and new roundabouts - • i•-,,,t-1..• , , ig `' Start/Completion Dates: 4/21/16-3/31/17 • " ' I ' ' ', r Firm Name: City of Sarasota ` Contact Individual: Steve Stancel, GM Economic Develop- - / ;x �� ' ment _�' Y, ,:{' Address: City Hall 1565 1st Street, Sarasota, FL 34236 t.�.. Phone: 941-365-2200 x 4229 Email: Steven.Stancel@sarasotafl.gov r ' Prime Proposer's Principle Role: Visualization Project Name: Hollywood Transit Hub Scope of Services: Computer visualization modeling for intersection and transportation hub 4\ .___________ . ,.. Start/Completion Dates: ' / Firm Name: Hollywood CRAB A - `l�-e� - Contact Individual: Susan Goldberg, AIA, NCARB, LEED GA, , - Deputy Director �' , ,,wII4-" ,r Address: 330 N. Federal Highway 4 • �0 Hollywood, Florida 33020 '— 3 _ `` `- - Phone: 954-924-2980 Email: sgoldberg@hollywoodfl.orgr's Priniple Prime Proposer's Principle Role: Design &Visualization :o = -- MINIMUM ELIGIBILITY REQUIREMENTS HALE/ R COMPUTER VISUALIZATION SERVICES - PUBLIC SECTOR Project Name: Turner Field Scope of Services: Computer visualization modeling for proposed Turner Field infill redevelopment444 z Start/Completion Dates: 5/1/17 - Present Firm Name: Carter Development _ L - I p,..r.::�F. Contact Individual: Jack Murphy, Director 1111 11 a 11��• 'u ' ' t `�;.,'•1+* �*"! 1111 111114.1 Address: 171 17th Street NW, Suite 1200, R1. •./.• 1 Atlanta, GA 30363-1032 ' is ""litai ;�;��et _. . ' Phone: 404-291-3943 1 - ; i ' ' • - Email: jmurphy@carterusa.com \ "';. Prime Proposer's Principle Role: Master Planning &Visualization Project Name: One River Point Scope of Services: Computer visualization building, sur- l' rounding areas & sales center Start/Completion Dates: 8/1/16-2/1/17 f, ,• � Firm Name: Kar Properties • ---ce . � I Contact Individual: Andy Penev, Director Address: 232 Madison Ave # 200, New York, NY 10016 _= Phone: 412-877-3439 Email: apenev@karprop.com t. Prime Proposer's Principle Role: Visualization " r TAB 2 ,. ,4?:. - ` . `1 -Pr ■■■■ ■I k. PROJECTS 4. L rtlit!I' III ■■ tT;:, 1'1 VI 111111111111. Ai • . i /its ; r+ ��,,1. .f -^ *�z'a �A� I t • =A , r ..'S lide".'": _ FRUITVILLE ROAD / 10.1.1..m -iiw SARASOTA, FL ...,- e''' ip ` 6 BLOCKS - .4.•01Pr , 2 TRAFFIC SYSTEM , 4,' 40' —" PUBLIC PROCESS .gb Aly ' HALvr created an interactive transportation/zoning ?- v' I •s model with adjustable traffic counts.pedestrians, ,� t streetscape enhancement&future buildings ' All controlled by an intuitive touchscreen interface.City ..: staff was able to show 3 design alternatives in real-time. • 0 .� ;/'� 3iThis interactive model allowed city staff to create nu- qr. fj merous video animations and images at no additional cost '' _ which allowed them to create custom tailored presenta- • .. -' tion to an audience ►fir, Agfrit' HALV R PROJECTS • - ' 1.fir L Y xx 1 1:1111.,,, "IIIIIIIIII�. :?` , ;'..- t _ .,.L'" 'F , 1I kip :,,,,,,:‘,.., / ,i1 iNI\ 1, .1,, . �` �._ .„. MIAMI BEACH LRT MIAMI BEACH, FL 17 BLOCKS TRAFFIC SYSTEM ' ' - _ t''''';,.1i!. .) PUBLIC PROCESS 1 *. _ With the addition of a light rail loop.Miami Beach needed x •�_ � '11%...-.. :,:_.• - • ' to visualize the impact this would have on a per inster- 3' ---ti.°x ja t section basis.Using ifs propietary traffic and pedestrian \ �--- t iL J system The real-time model should stakeholders exactly —=� r how each intersection would function for both vehicles —ii ,,, rip I_ 4 "• and pedestrians,as well as showed how pedestrians Ahh, J +_ , access the LRT terminals.HAL was able to acheive this in real-time 3D and export a 7 minute animation the City. `, i which they used in a the public hearing. ~ - •'A\ � - - 'sem Washington Ave at 9th Street ©HALVR TURNER FIELD Akitiolt. - ....,;:„......---,:::. ,,, ._,.._..„::-. .. ,.. ....1...,.- R� ''4 0 _ a • . � �` -. �-��. �."`Y " � ~- TURNER FIELD :;t Or ATLANTA, GA • • 4 5,000,000 SQ FT 68 ACRE DEVELOPMENT PUBLIC PRIVATE PARTNERSHIP Located in the heart of Atlanta.south of downtown between traditional neighborhoods.the development site presents a historic opportunity with the potential to reshape the south _jili side of the city and celebrate its rich cultural and sports leg- . m� acy Visualzed entire in VR from the onset.Turner Field marks II III/ II 11111111 { " _ r.,-' ,,. . the transition into a new approval and zoning process 1i/ 1i111111ss1 s *, "Ia ., _ r 1! 11!1 '+ II " •I 1 _ _ 1. 1411 :i111_e11 • r14 J , , �w , ! •" " 4•."s `'7 ; HALVR • PROJECTS 40 orar "Iillihrle44". ,_ ,. III iii 41 4 J" • • 21.. �" c' •J -y-,�_ � _ - = JOHNSON STREET HOLLYWOOD, FL - �- ,,." CIVIL DESIGN PEDESTRIAN BRIDGE Illig ■ ri ' PUBLIC PROCESS 1 r r 1 1 ,1 With the addition of a Margaritaville Resort.Hollywood !r Florida needed to revitalize the intersection and sur- it rounding amenties of AlA at Johnson Street Hoyt was ¢- asked to particpate in developing 3 proposed concepts �, 4 s , ' m for the area.Visualizing entirely real-time 3D allowed - '�°" ':'; the city staff to explore every aspect of these intricate - • µ; ' `( designs,such as the pedestrian bridge,glass elevator and a - �-� I even experience having a drink at the roof-top bar. - -- _ - - [4 -- "1 ©HALVR I TEAM HALVE DORIAN VEE VICE PRESIDENT & CREATIVE DIRECTOR Dorian graduated from Ringling College specializing in 3D animation.From there he went on to become Creative Director of the Village Voice in New York City.While in New York he earned his Master of Architecture and began using his unique knowledge of film and video game technology to visualize architecture.His work has had a profound effect on the industry.Utilizing these bleeding edge techniques,he has worked on interna- tionally renowned projects with Bernard Tschumi,Santiago Calatrava,SHoP and Snehetta.Dorian returned to Sarasota and immediately connected with Hoyt Architects who shared his aspirations regarding the future of architectural visualization.Dorian and Hoyt partnered to create HAL(Hoyt Architecture Lab)in order to develop visualization technology for architecture. EDUCATION SELECTED PROJECTS Master of Architecture 3 West 6th Street Bacherlor of Arts-30 Animation&Design 111 Washington Street Ringling School of Art&Design Second Street Mixed Use Development INDUSTRY AFFILIATIONS Sansara Residences Apple Certified Developer Oculus Certified Developer BLUE Residential Tower V-Ray Certified Developer World Trade Center Transportation Hub PUBLICATIONS Paris Zoo New York Times Interior Design Magazine Carnal Dome Le Rosey Time Out New York ANIMA Cultural Center Sarasota Herald SRO Magazine LAIFEX building—IFCA Sarasota Magazine The Inspired Retail Space,paperback TEAM HALV GARY B. HOYT, AIA PRESIDENT/DIRECTOR OF DESIGN As the founding Principal of Hoyt Architects,Mr.Hoyt has more than 25 years experience in the design,planning and programming of a wide variety of building types.Prior to forming his own firm,Mr.Hoyt worked as a design Architect for the nationally recognized firm of Moshe Safdie and Associates where he was a design architect on several notable projects such as Cambridge Center and The National Gallery of Canada.Mr. Hoyt co-founded Design Options,a software company which provided research into the use of CAD as a design tool. Mr.Hoyt's experience with numerous mixed-use and town center projects integrates a wide range of commercial,institutional,and residential building types into unified urban design solutions.Mr Hoyt is also president of H.A.L.(Hoyt Architecture Lab),a 30 visualization and BIM laboratory. EDUCATION SELECTED PROJECTS Master of Architecture Aloft Hotel+Apartments at One Palm REGISTRATION The Jewel Registered Professional Architect The DeSota-Mixed-use Development INDUSTRY AFFILIATIONS Oriole's Major League Spring Training Stadium&Club- house American Institute of Architects Association for Computer Aided Design in Architecture National Council of Architectural Registration Boards Patriot Plaza—Sarasota National Cemetery Former Chairman.Sarasota Housing Authority Former President,Boy Scouts of America SW Florida Council Hyatt Hotel Siesta Key PUBLICATIONS Hyatt Hotel Ballroom/Conference Center Architectural&Engineering Systems Magazine: AutoCAD Focus.Back to Basics for Productivity AutoCAD Focus:3-D Modeling with AutoCAD Marina Towers AutoCAD Focus:Introducing AutoCAO Managing the Automated Firm Magazine. Main Street Entertainment Complex Re-evaluating the Design Process LECTURES AND TEACHING The Mark-Mixed-use Development Speaker:American Institute of Architects Selby Library National Convention-Title:"Architects&CAD" American Institute of Architects Seminar Marquee en Ville Adjunct Instructor.Ringling School of Art and Design "3D Computer Design" Main Street at Lakewood Ranch 1116 TEAM HALV R CHRIS GALLAGHER URBAN DESIGN/ARCHITECTURE Chris Gallagher,a partner with HOYT Architects,has 30 years of experience in design.planning,and construction.He is the designer of the acclaimed Citrus Square.a three-story,mixed-use,authentically-detailed.pedestrian-friendly project in downtown Sarasota.Citrus Square was awarded the Best New Low-Rise Development in the US in 2011.Planning Edges called Citrus Square:"the most important building in Sarasota".Mr.Gallagher is also Headmaster Emeritus of the New Gate Montessori School. EDUCATION SELECTED PROJECTS Bachelor of Science in Environmental Design Citrus Square and Retail Shops university of Massachusetts Master of Architecture Palm Avenue Parking Garage do,College of Design and Planning PROFESSIONAL COMMUNITY AFFILIATIONS Longboat Key Town Center Member,City of Sarasota Planning Board FIELD OF SPECIALIZATION Chair.City of Sarasota Parking Advisory Committee Chair.Greater Sarasota Chamber of Commerce Urban Design Member,Downtown Sarasota Alliance Board of Directors Mixed-use Building Design Member,International Council of Shopping Centers Retail Storefront Design Member.International CPTED Association Traditional Building Design Past Chair.Leadership Sarasota Montessori School Design Past Chair,Sarasota Alliance for Historic Preservation Historic Preservation Past Chair Sarasota Tree Advisory Counsel AWARDS LECTURES AND SPEAKING In Search of Great Streets and Squares:Barcelona The Chairman's Cup 2012-for exceptional contribution of service to the What aspiring Montessori schools can learn from the world's greatest cities community The Changing Landscape of Multi-Family Design Best New Low-Rise Development Award The Importance of Beauty to a Child Commercial Design of Distinction Award,Biz 941 magizine Keep Sarasota Beautiful,Commercial Beautification Award Design Excellence Award for Outdoor Living;Residentional and Build Magazine The Mayor's Preservation Award TEAM ER I HALV R PETER KEENAN, LEED AP, RLA, ISA LANDSCAPE ARCHITECT/SITE PLANNER Peter Keenan,R.L.A.,I.S.A.,is a Senior Landscape Architect and Certified Arborist with Hoyt Architects in Sarasota,Florida.He is a LEED accredited professional with demonstrated green building design experience on government,academic,commercial and residential projects. Mr.Keenan has more than 20 years of local experience providing landscape architectural services in the areas of parks and recreation,urban design,master planning,commercial and residential development.Prior to that,he worked on high end residential designs,urban plazas and Olmstead Park restorations for Bruce Kelly/David Varnell Inc.,in New York City. Mr.Keenan has extensive experience permitting projects with federal,state,and local regulatory agencies. EDUCATION SELECTED PROJECTS(continued) Bachelor of Science in Landscape Architecture Aloft Hotel at One Palm Cornell University REGISTRATION Hyatt Hotel Registered Landscape Architect Orioles'Major League Spring Training Stadium Certified Arborist.International Society Tangerine Bay Club of Arborculture Real Estate Sales Associate Florida Stoneybrook at Venice LEEO Accredited Professional Planning Commissiorer Forest Lakes Member,Tree and Land Preservation Board Whitaker Yacht Club Gulf Harbor Yacht&Country Club SELECTED PROJECTS Cocoa Village/Indian River Park Payne Park Skate Park Quick Point Nature Preserve Westfield Sarasota Square Mall Expansion Tampa General Hospital Esplanade The Great Lawn Strawberry Fields Sarasota Herald Tribune Tern Bay Resort Shakespeare Garden dun& bradsireef HOYT ARCHITECTURE LAB, INC Supplier Analysis Report D-U-N-S® 19-549-6526 Single Phone 941 366-6066 Purchase Date:07/20/2017 1527 2nd St, Last Update Date:07/18/2017 Sarasota,FL 34236 Attention:Jean Website: www.hoytarchitects.com COPY ORIGINAL SENT DIRECTLY TO NATALIA DELGADO FROM DUN &BRADSTREET • Supplier Analysis Report `Dun&Bradstreet,Inc.2010-2017.All rights reserved. Page 1 of 9 dun 8 bradstreet Executive Summary Company Info Supplier Evaluation Risk Rating Year Started 2014 CEO GARY B HOYT, Risk Rating PRES Supplier Evaluation Employees 10 Risk Rating UNE til - IINN I• 9 B 7 6 5 4 3 2 1 High Moderate Low D&B Rating D&B PAYDEX® D&B Rating Up to 24 month D&B PAYDEX Industry Cp . Median Up to 24 month, po 056 PAYDEX v I • 1 50 80 100 Greater 30 days Prompt Anticipates than120 slow days Vow Up to 3 month D&B PAYDEX Up to 3 month 78 D&B PAYDEX OO 1 50 80 100 Greater =0 d:r;_ =rompt Anticipates than120 __„ days s'ow D&B Viability Rating D&B Viability Rating III Viability Score Portfolio Comparison II 1 ISMIEK1 illii 9 5 1 9 5 High Risk Lcv Risk High Risk Low Risk Data Depth IndicatorI Company Profile B Financial Trade Company Years in Data Payments Size Business Young I a® 1 G A Not Available Available Medium Oescript:ve Predictive Company 1 i Supplier Analysis Report 0 Dun&Bradstreet,Inc.2010-2017.All rights reserved. Page 2 of 9 dun& bradsireet Supplier Risk Data Supplier Evaluation Risk Rating Probability of Ceased Operations/Becoming Inactive The probability of ceased operations/becoming inactive indicates what percent of U.S.businesses is expected to cease operations or become inactive over next 12 Supplier Evaluation months. R Risk Rating Probability of Supplier Ceased 2.1% Operations/Becoming Inactive 9 8 7 6 5 4 3 2 1 High Moderate Low Average Probability of Supplier Ceased 5.6% Operations/Becoming Inactive °/E of US Businesses with SER Rating 15% Supplier Risk Score Analysis Key Commentary The business has a Supplier Evaluation Risk(SER)Rating that shows: • Limited business activity signals reported in the past 12 • Proportion of slow payment experiences to total number of months payment experiences reported Business Information Business Summary Credit Capacity Summary Financing SECURED SIC 8712 D&B Rating -- Architectural services Prior D&B — NAICS 541310 Rating Architectural Rating Date 04/08/1994 Services History Status CLEAR Payment Activity USD (based on 9 experiences) Average High $6,240 Credit Highest 30,000 Credit Total Highest 32,100 Credit D&B Viability Rating The D&B Viability Rating uses D&B's proprietary analytics to compare the most predictive business risk indicators and deliver a highly reliable assessment of the probability that a company will no longer be in business within the next 12 months. Viability Scorel MIN 1E7 3 1311111111111111111•11=1 0 9 5 1 High Risk Low Risk Compared to All US Businesses within D&B Database: •Level of risk:Low Risk •Businesses ranked 3 have a probability of becoming no longer viable:3% •Percentage of businesses ranked 3:15% •Across all US businesses,the average probability of becoming no longer viable:14% Supplier Analysis Report ©Dun&Bradstreet,Inc.2010-2017.All rights reserved. Page 3 of 9 dun&bradstreel Portfolio Comparison B iSIM l:= MINIM) 9 5 1 High Risk Low Risk Compared to all Businesses within the same MODEL SEGMENT: Model Segment:Established Trade Payments •Level of risk:Low Risk •Businesses ranked 2 within this model segment have a probability of becoming no longer viable:3% •Percentage of businesses ranked 2 within this model segment:16% •Within this model segment,the average probability of becoming no longer viable:5% B Data Depth Indicator I 1 G A Desuiptve Pref,:It ve Data Depth Indicator Details: J Rich Firmographics J Extensive Commercial Trading Activity .1 Basic Financial Attributes Greater data depth can increase the precision of the D&B Viability Rating assessment. You have the ability to influence the confidence of the viability assessment by asking the business to report more information to D&8 at https:/fiupdate.dnb.comliUpdate/ Financial Data Trade Payments Company Size Years in Business Company Profile Not Available Available Medium Young (3+Trade) Company Profile Details: •Financial Data:Not Available •Trade Payments:Available(3+Trade) •Business Size:Medium(Employees: 10-49 or Sales:$100K-$499K) •Years in Business:Young(<5) • supplier Analysis Report ©Dun&Bradstreet,Inc.2010-2017.All rights reserved. Page 4 of 9 dun&brads[reel Business History Officers GARY B HOYT,PRES; DORIAN VERIPPO,V PRES Directors THE OFFICER(S) As of 07/18/2017 The Florida Secretary of State's business registrations file showed that Hoyt Architecture Lab,Inc was registered as a Corporation on July 29,2014, under file registration number P14000063551. Business started 2014 by Gary B Hoyt.65%of capital stock is owned by Gary B Hoyt.35%of capital stock is owned by Dorian Verippo. Start date is based on date of incorporation. GARY B HOYT born 1954.2014-present active here. DORIAN VERIPPO born 1977.2014-present active here. Hoytdsw Inc,Sarasota,FL.DUNS#070137182. Business Registration CORPORATE AND BUSINESS REGISTRATIONS REPORTED BY THE SECRETARY OF STATE OR OTHER OFFICIAL SOURCE AS OF Jul 02 2017: Registered Name HOYT Registration ID P14000063551 Principals ARCHITECTURE LAB,INC Status ACTIVE Corporation Type PROFIT Where Filed Name Title Incorporated Date 07/29/2014 STATE HOYT GARY P DEPARTMENT/CORPORATION State of Incorporation FLORIDA DIVISION, 1527 SECOND ST,SARASOTA,342360000,FL Filing Date 07/29/2014 FL TA , VERIZZO VP DORIAN Registered GARY HOYT 1527 SECOND STREET,SARASOTA, Agent 1527 SECOND 342360000,FL STREET, SARASOTA,FL Chris Gallagher VP 342360000 1527 SECOND STREET,SARASOTA, 342360000,FL Government Activity Summary Activity Summary Possible candidate for socioeconomic program consideration Borrower No Labor Surplus Area N/A Small Disadvantaged No Administrative Debt No Small Business YES(2017) HUB-Zoned Certified No Grantee No Women Owned N/A Historically Under Utilized No Party Excluded from No Minority Owned N/A Veteran Owned No Federal Programs Disadvantaged Business Enterprise No Vietnam Veteran Owned No Public Company N/A Ethnicity Classification N/A Disabled Owned No Congressional District N/,16 Historical College N/A Contractor No Classification Importer/Exporter N/A The details provided in the Government Activity section are as reported to Dun&Bradstreet by the federal government and other sources. • Supplier Analysis Report 0 Dun&Bradstreet,Inc.2010-2017.All rights reserved. Page 5 of 9 dun ;bradstreet Operations Data As of 07/18/2017 Description: Provides architectural services(100%). Has 100 account(s).Terms are Net 30 days.Sells to developers,private entities and commercial concern.Territory:United States. Nonseasonal. Employees: 10 which includes officer(s). Facilities: Rents 1,000 sq.ft.in a single story concrete block building. Location: Central business section on main street. Industry Data SIC NAICS Code Description Code Description 87120000 Architectural services 541310 Architectural Services l Supplier Analysis Report a Dun&Bradstreet,Inc.2010-2u 11,All rights reserved. Page 6 of 9 dun&bradstreet Financial Statements Key Business Ratios(Based on 47 establishments) D&B has been unable to obtain sufficient financial information from this company to calculate business ratios.Our check of additional outside sources also found no information available on its financial performance.To help you in this instance,ratios for other firms in the same industry are provided below to support your analysis of this business. This Industry Industry Business Median Quartile Profitability Return on Sales UN 3.2 UN Return on Net Worth UN 20.0 UN Short Term Solvency Current Ratio UN 2.1 UN Quick Ratio UN 1.7 UN Efficiency Assets Sales UN 37.8 UN Sales/Net Working Capital UN 6.8 UN Utilization Total Liabs/Net Worth UN 97.1 UN Most Recent Financial Statement As of 07/18/2017 On July 18,2017 Pamela Winkle,Offc Mgr,verified the name,location,history and operations of the captioned business. On July 18,2017 a representative verified the history and operations of the business. On July 18,2017 a representative verified the history and operations of the business. As of July 18 2017 a search of Dun&Bradstreets Public Record database found no open suits,liens,judgements or UCCs to which Hoyt Architecture Lab,Inc at 1527 2nd St,Sarasota FL was named defendant or debtor.Public records received hereafter will be entered into the database and will be included in reports which contain a Public Filings section. Indicators A check of D&B's public records database indicates that no filings were found for HOYT ARCHITECTURE LAB INC,1527 2nd St,Sarasota,FL.D&B's extensive database of public record information is updated daily to ensure timely reporting of changes and additions.It includes business-related suits, liens,judgments,bankruptcies,UCC financing statements and business registrations from every state and the District of Columbia,as well as select filing types from Puerto Rico and the U.S.Virgin Islands.D&B collects public records through a combination of court reporters,third parties and direct electronic links with federal and local authorities.Its database of U.S.business-related filings is now the largest of its kind. Paydex D&B PAYDEXO Supplier Analysis Report ©Dun&Bradstreet,Inc.2010-2017.All rights reserved. Page 7 of 9 dungy;bradsireet Shows the D&B PAYDEX scores as calculated up to 3 months and up to 24 months of payment experiences. Up to 3 month D&B PAYDEX Up to 24 month D&B PAYDEX • High risk of late payment(average Up to 3 monthindustry cp 30 to 120 days D&B PAYDEX 78 Median beyond terms) _.-—___ _.. 1.•MnUp to 24rnorith on 1 50 80 100 I D&B PAYDEX OV Medium risk of late :;re :e• 30:f';r Prompt Anticipates payment(average t'•;-i•' 11.1.0W30 days or less 1 50 80 100 beyond terms) When weighted by dollar amount,payments to suppliers Greaser 30 days Prompt Anticipates thant_o7 slowaverage 3 Days Beyond Terms.Based on payments collected over last 3 months. days Sow • Low risk of late When weighted by dollar amount,payments to suppliers payment(average average generally within terms.Based on payments prompt to 30+ collected up to 24 months. days sooner) When weighted by dollar amount,the industry average is GENERALLY WITHIN terms. Payment Trend unchanged• Total Payment Experiences 9 Highest Now Owing $500 for the HQ Payments Within Terms 96% Highest Past Due $0 Total Placed for Collection 0 Average High Credit $6,240 Largest High Credit $30,000 'compared to payments three months ago Payment Summary The Payment Summary section reflects payment information in D&B's file as of the date of this report. There are 9 payment experiences in D&B's file,with 3 experiences reported during the last three month period. The highest Now Owes on file is$500.The highest Past Due on file is$0. Top 10 Industries Total Largest High Within Days Slow(%) Industries Received Total Amounts Credit Terms(%) 0-30 31-60 61-90 90+ Electric services 3 $700 $500 93 7 0 0 0 Short-trm bush credit 1 30,000 30,000 100 0 0 0 0 Public finance 1 500 500 100 0 0 0 0 Other Payment Categories Category Total Received Total Dollar Amounts Largest High Credit Cash Experiences 4 $900 $500 Payment record unknown 0 0 0 Unfavorable comments 0 0 0 Placed for Collection 0 0 0 Detailed Payment History Date Reported Paying Record High Credit Now Owes Past Due Selling Terms Last Sale within(months) June 2017 Ppt $500 $500 $0 N/A 1 Ppt 100 100 0 N/A 1 Ppt-Slow 100 100 0 N/A 1 December 2016 (004) 500 0 0 Cash account 1 dun&bradstreet September 2016 Ppt 500 0 0 N/A 1 July 2016 Ppt 30,000 0 0 N/A 1 June 2016 (008) 100 0 0 Cash account 1 May 2016 (009) 250 0 0 Cash account 1 Lines shown in red are 30 or more days beyond terms Each experience shown is from a separate supplier.Updated trade experiences replace those previously reported. Supplier Analysis Report 0 Dun&Bradstreet,Inc.2010-2017.All rights reserved. Page 9 of 9 TAB3 APPROACH AND METHODOLOGY Implementation Plan Urban infrastructure/transportation VR models begin with assembling all of the known, existing, contextual information. From this, the existing condition model is created. Special attention is paid to the unique existing and proposed requirements of the project and surrounding context. These requirements and their connective links include the following: • Existing buildings and parking • The street network • The pedestrian realm • Bicycling • Public transit The more surveys and CAD files that are available the more quickly the model can oe created and the more accurate it will be. The Client usually provided the following services, as required: • Civil engineering • Geotechnical engineering • Surveying • Signage/Wayfinding design In some cases, the proposed design work has not yet been completed and the initial existing conditions model is used as a tool for members of the project team, to help better understand the problems to be solved and issues to be dealt with. It may also be used as a tool to help com- municate with the public, other stakeholders, and elected officials. If the proposed design as already been completed (or partially completed) the VR team can si- multaneously be creating the VR model that brings the proposed design to life. Again, the com- plete the design information, the more complete and accurate the model will be. The staff project team meets with the VR team along the way to provide input and direction. Vari- ables and alternates are discussed and decisions are made about which to include in the model. The 3D Virtual Tour will be navigated by keyboard & mouse or a compatible controller in "Tour Mode", which will be an experience simulating movement through the project site. Project Timeline Project timelines obviously vary, depending on the scope of the proposed project, on the Client's feedback loop, and on the desired level of participation by other stakeholders. Typically, a project which includes a few city blocks can be modeled within 30-60 days (not including time for public meetings and decision feedback loops.) APPROACH AND METHODOLOGY Phasing Options The VR model allows for and number of different phasing options. Ideally, phases are identified up front, so that project fee and timeline are aligned with expectations. In most cases, there are at least two "phases" modeled—the existing/do-nothing phase and the proposed project completion phase. However, some HAL VR models include cursors, which allow a number of intermediate phases of project build-out. Each "phase" can include variable infrastructure, private property devel- opment, landscaping, traffic and pedestrian counts, and business development. Depending on scope and project type, a HAL project manager will be assigned to project as a point person to insure that the project stays on time and on budget ADDITIONAL TASKS - Not typically included in the initial VR proposals • Continuing refinements to the VR base model • Additional meetings • Additional Enhanced Renderings • Additional Recorded Videos (HD 2K Video Recordings suitable for sharing via YouTube, etc.) ATTACHMENT D INSURANCE REQUIREMENTS APPENDIX E til MAMBEACH Insurance Requirements 2017-238-ND Computer Visualization Services for Transportation and Engineering Projects PROCUREMENT DIVISION 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFQ 201/-238-ND 31 CA MIAMI BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability S 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). XXX 3. Automobile Liability- $1,000,000 each occurrence -owned/non-owned/hired automobiles included. 4. Excess Liability-S .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RFQ 2017-238-ND -i—.N HOYTA-1 OP ID: VG ( E ACOII?CP DATE 4....._---- AR/91/9(11R THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S). AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 941-484-0681 CONTACT Victor L. Garraus Gifford-Heiden Ins-NGNG NAME: 111E Venice Avenue PHONE,N0.F ,t:941484-0681 ( xo).941-485-3835 IVenice.FL34285 -E-MAIL victorgarraus@glffordheidenins.com - Victor L.Garraus aui)RE5 : INSURER(S)AFFORDING COVERAGE NAIC S INSURER A:Employers Preferred Insurance INSURED Hoyt Architecture Lab Inc INSURER B:Hiscox Inc 1527 Second Street Sarasota,FL 34236 INSURER C: INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTVV)THSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL I.SUBR POUCY NUMBER POLICY EFF ! POLICY EXP i LIMITS LTR INSD WVDI(MMIDD/YYYY1 '(MM/DOIYYYY) X )( COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE ! X OCCUR UDC-2266635-18 05/22/2018 05/22/2019: DAMAGETORENTED 100,000 Y PREMISES(Ea oceurrence) $ ' MED EXP(Any ore person) $ 10'000 I PERSONAL 8 ADV INJURY S 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 ' X POLICY sT 1 1 LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER. Prof Liab $ 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 _ (Ea accident) $ ANY AUTO UDC-2266635-18 05/16/2018 05/16/2018 BODILY INJURY(Per person) $ OWNED H SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $__ HIRED NON-OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Per accident $ J I I I$ _ UMBRELLA LIAB OCCUR EACH OCCURRENCE S _ EXCESS UAB CLAIMS-MADE AGGREGATE $ DED 1 RETENTION$ $ A WORKERS COMPENSATION PER DTH- .AND EMPLOYERS'LIABILITY YIN 'EIG264599800 05/1812018 05/1612019 1- _ATUTE -ER 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE N/A E.L.EACH ACCIDENT S OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S 1,000,000 It yes,describe coder 1,000,000 I DESCRIPTION OF OPERATIONS below E-L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) The City of Miami Beach is named as additional insured.Thirty(30)days written cancellation notice 2017-236-ND for COMPUTER VISUALIZATION SERVICES FOR TRANSPORTATION AND ENGINEERING PROJECTS I CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cit of Miami Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Y ACCORDANCE\MTI-I THE POLICY PROVISIONS. C/O Procurement Department 1755 Meridian Avenue Miami Beach, FL 33139 AUTHORIZED REPRESENTATIVE / /. JL_ cr I v/CA rcl Lf au1.GGu ' ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SWORN STATEMENT UNDER SECTION 287.133(3)(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted with Bid, Proposal or Contract No..2017-231o.NDfor CArr ie- V tax.s..zt i �?rvic�� or trnvy:,,c-s_•rki-kt er ;rte er‘x%` {�.ro\ 2. This sworn statement is submitted by �yt• Akdvkecve. �� TQ• C1 (name of entity submitting sworn statement) whose business address is ISZ`? 2.-n4.- - , rte., Sii. _-N' 2.3( and (if applicable) its Federal Employer Identification Number (FEIN) is L41 • 34o 1785 (if the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: 1 .) 3. My name is G CRr1/4/ -OV 1 1 and my relationship to the entity named above is 4. I understand that a "public entity crime"as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. 5. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. 6. I understand that an"affiliate"as defined in Paragraph 287.133(1)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime: or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management o an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 7. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are—active in management of an entity. 8. Based on information and belief, the statement, which I have marked below, is true in relation to the entity submitting this sworn statement (Please indicate which statement applies.) V Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND (Please indicate which additional statement applies.) There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.) The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order.) The person or affiliate has not been placed on the onvicted -ndor list. (Please describe any action taken by or pending with tbe_De t of ee - . - `---- (Si. r re) Date: 5 -24 - Zc I S STATE OF Fl arty COUNTY OF sG'raSed'Q PERSONALLYAPPEARED BEFORE ME, the undersigned authority, �►r —i 1D ` who, after first being sworn by me, affixed his/her signature in the space h providede on this 4.1 day of 2018 CG NOT- RY PUBLIC My commission expires: 11— Z — Z O f � • Chris Gallagher ,� NOTARY PUBLIC • ;_STATE OF FLORIDA '!"�;1:o; Comm#FF513515 Expires 11/2/2019 Form PUR 7068(Rev. 11/89)