2003-25116 Reso
RESOLUTION NO. 2003-25116
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING BY 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS AND APPROVING THE USE OF
THE FORTRESS-MIAMI CORP., IN A NOT TO EXCEED AMOUNT OF
$74,295, FOR THE STORAGE OF THE BASS MUSEUM'S PERMANENT
COLLECTION, ON A MONTH- TO-MONTH BASIS, UNTIL SUCH TIME
THAT THE BASS MUSEUM HVAC REPAIRS AND ADJUSTMENTS ARE
COMPLETE.
WHEREAS, The Fortress-Miami Corp" which was the sole bidder pursuant to Invitation to
Bid No" 7-96/97, has been providing storage for the Bass Museum's permanent collection, until the
expiration of its contract with the City on December 3, 1998, and has thereafter been on a month-to-
month agreement; and
WHEREAS, the Bass Museum has been using The Fortress for the last sixteen (16) years
and has been satisfied with the storage facility's climate controlIed environment and the level of
security; and
WHEREAS, there are no other museum quality storage facilities in the local area that meet
the stringent museum requirements/specifications storage of these fine works of art from the
Museum's coIlection; and
WHEREAS, The Fortress is also the sole source provider for storage of items for Miami-
Dade County's Vizcaya museum coIlection; and
WHEREAS, on March 20, 2002 a waiver of bid was approved to the Fortress through
September 30,2002; and
WHEREAS contingent on all repairs to the Museum's climate control system, and the
projected moving of the coIlection date of July 1, 2003, storage may be required for the remainder
of the fiscal year, through September 30,2003; and
WHEREAS, at the current cost of$8,255 per month, for nine (9) months, it is recommended
that the Mayor and City Commission herein' waive by 5/7ths vote, the competitive bidding
requirement, and that a Standing Order be issued, in the amount of $74,295,
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein waive by 5/7ths vote, the formal competitive bidding requirement and approve
the use of The Fortress-Miami Corp", in a not to exceed amount of 4,295, for the storage of the
Bass Museum's permanent coIlection, on a month-to-month bas', ntil such time that the Bass
Museum Expansion and Renovation Project is complete,
PASSED and ADOPTED this 5th day ofF brua
ATTEST: APPROVED AlTO
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
Approving the use of The Fortress-Miami Corp., in a not to exceed amount of $74,295, for the storage of
the Bass Museum's Permanent Collection until corrective repair work is completed and for ongoing storage
needs.
Issue:
Waiving by 5/7ths vote, the formal competitive bidding requirements and approving the use of The
Fortress-Miami Corp.
Item Summary/Recommendation:
The Bass Museum has been using The Fortress for the last sixteen-(16) years and has been satisfied with
the storage facility's climate controlled enyironment and the level of Security. There is no other museum
quality storage facilities in the local area that meet the stringent museum requirements/specifications of
these fine works of Art from the Museum's collection,
The City's collection has occupied the entire sixth floor of The Fortress since the Museum closed in 1999 for
renovation and expansion. The current cost of the storage is $8,255 per month. While a portion of the
collection is always maintained in storage, additional works are still in storage while adjustments to the
Museum's climate control system are finalized,
At the completion of the expansion project the majority of the collection will be moved into the Bass Museum
art storage area. The Museum will continue to utilize a smaller area at the Fortress, which will cost
approximately $3,500 per month.
THE ADMINISTRATION'S RECOMMENDATION IS TO ISSUE A STANDING ORDER TO THE
FORTRESS-MIAMI CORP" IN A NOT TO EXCEED AMOUNT OF $74,295.
Advisory Board Recommendation:
IN/A
Financial Information:
Amount to be expended:
D
Finance Dept.
Source of
Funds:
(
AGENDA ITEM C. 711
DATE ,7~s:()~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
WWN.ci,miami-beach,fl,us
COMMISSION MEMORANDUM
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez \~ ~
City Manager 0 w 0
Date: February 5, 2003
To:
Subject:
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, WAIVING BY 517THS VOTE, THE
FORMAL COMPETITIVE BIDDING REQUIREMENTS AND APPROVING
THE USE OF THE FORTRESS - MIAMI CORP., IN A NOT TO EXCEED
AMOUNT OF $74,295, FOR THE STORAGE OF THE BASS MUSEUM'S
PERMANENT COLLECTION ON A MONTH-TO-MONTH BASIS.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
$74,245 Funding is available from the Bass Museum Account No. 011.0930.000323.
ANALYSIS:
Since the expiration of their contract, which was awarded as a result of a competitive bid
process, The Fortress Corp., who was the sole bidder pursuant to Invitation to Bid No.7-
96/97, has been providing storage for the Bass Museum's permanent collection until the
expiration of its contract with the City on December 3, 1998, and thereafter on a month-to-
month basis.
The Bass Museum has been using The Fortress for the last sixteen (16) years and has
been satisfied with the storage facility's climate controlled environment and the level of
security. There is no other museum quality storage facilities in the local area that meet
the stringent museum requirements/specifications of these fine works of art from the
Museum's collection. The Fortress is also the sole source provider for Miami-Dade
County's Vizcaya museum collection,
The City's collection has occupied the entire sixth floor of The Fortress since the Museum
closed in 1999 for renovation and expansion. The current cost of the storage is $8,255
per month. While a portion of the collection is always maintained in storage, additional
works are still in storage while adjustments to the Museum's climate control system are
finalized.
Commission Memo
The Fortress Corp.
Februrary 5, 2003
Page 2 of 2
ANALYSIS:
Regardless of the above projected Bass Museum completion dates, it is recommended
that a Standing Order be issued for the required storage, from October 2002 through
September 30, 2003, in the amount of $74,295. While the FY2003 budget included
$40,000 for storage, funding for the $34,295 additional cost will be realized from line
item budget savings that will be re-allocated.
While a portion of the Bass collection has been transferred and is being exhibited in the
Museum, the majority of the collection still remains in storage and will be moved into the
Bass Museum art storage area as corrective repair work is completed. The Museum will
continue to utilize a smaller area at the Fortress, which will cost approximately $3,500
per month.
It is therefore the recommendation of the Administration that the Mayor and City
Commission waive by 5/7ths vote, the formal competitive bidding requirements and
approve the use of The Fortress-Miami Corp., in a not to exceed amount of $74,295, for
the storage of the Bass Museum's permanent collection and for ongoing storage needs.
JMG:_C:GL
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