Amendment No. 1 to the Contract with HB Hoffman, LLC aon- .z 98os
AMENDMENT NO. 1 TO THE CONTRACT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND
HB HOFFMAN, LLC., dated January 15, 2016
This Amendment No. 1 (Amendment)is made and entered into this 1.3 day of Zoe ,
2017 (Effective Date), by and between the City of Miami Beach, Florida, a municipal
corporation organized and existing under the laws of the State of Florida("City"), and HB
Hoffman, LLC., a Florida companyAimited liability company, (`HB Hoffman" or
"Contractor"), and hereby amends the Contract dated January 15, 2016 between the
City and the HB Hoffman, as follows:
RECITALS
WHEREAS, on December 9, 2015, the Mayor and City Commission approved the
award of Invitation to Bid ("ITB") No. 2015-182-JR for City Hall Heating, Ventilation and
Air Conditioning(HVAC)8 Variable Frequency Drive(VFD) Replacement; and
WHEREAS, on January 15, 2016, the City and HB Hoffman executed the Contract
with respect to the ITB 2015-182-JR (the Contract), which services include City Hall
HVAC and VFD replacement;
WHEREAS, on April 26, 2017, the Mayor and City Commission adopted
Resolution No. 2017-, Ba; approving additional work to the Contract, to include
coating of coil, additional duct heaters far AHU-4 and AHU-7, additional mobilization
equipment (including relocation of crane to Convention Center Drive), and replacement
of damaged turning vanes for AHU-11,for an amount not to exceed$59,769.00.
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the City and Consultant hereby agree to amend the Agreement
as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2. MODIFICATIONS.
a. Contractor agrees to perform the additional work specified in Exhibit 1
attached hereto, for the amounts specified herein, which shall include, at a
minimum, coating of all coils relating to the HVAC units, additional duct
heaters for AHU-4 and AHU-7, additional mobilization equipment (including
relocation of crane to Convention Center Drive), and replacement of
damaged turning vanes for AHU-11.
b. The total amount for all work related to the services identified in Exhibit 1
hereto shall not exceed the maximum amount of$59,769. All work shall be
billed in accordance with the Contract terms.
3. RATIFICATION
Except as amended herein, all other terms and conditions of the Contract shall
remain unchanged and in full force and effect In the event there is a conflict
between the provisions of this Amendment and the Contract, the provisions of
this Amendment shall govern.
S. RATIFICATION.
Except as amended herein, all other terms and conditions of the Contract shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Contract the provisions of
this Amendment shall govern.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY: - 1:77-Th,,CITY OF MIAMI BEACH, FLORIDA
ATTEST:
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Date Date
FOR HB HOFFFMAN,LLC:
ATTEST: (n
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By: ,j
e ry ManagerlMember
PnntNarrk ut, // �a4t.- p na.b. t.1S
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L Print Name
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Date' Date
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
0 4 -twill
a...., Rs", or
TIMELY SE WITH VISION
ANOD INTEGRITY
HB Hoffman, LLC
Plumbing-A/C-Mechanical
Ioway.RBRoffmanLLCcons
April 3, 2017
City of Miami Beach
1755 Meridian Ave, 3`d Floor
Miami Beach,FL 33139
Attn: Jorge Guanchez
Subject: Amendment#1 —Addition to Contract ITS 2015-182-tR
Jorge,
The original contract amount for the Miami Beach City Hall HVAC and VFD Replacement has to be
increased due to the necessary unforeseen additional work.
—LUVATA AIR HANDLING UNIT AND COIL COATING 527,852.00
—ELECTRIC DUCT HEATERS FOR AHU-4 AND AHU-7 523,817.00
—RE LOCATION OF CRANE TO CONVENTION CENTER DRIVE 55,000.00
—REPLACE TURNING VANES IN AHU-I I DUCTWORK 53,100.00
TOTAL $59,769.00
Thank you,
Kara Hoffman Bays
President
HB Hoffman, LLC
1340.38 Stirling Road
Dania Beach,FL 33004
(954)362-7325
(954)362-7327 fax
www.HBHoffmanLLC.cotn
NB Ho flown,LLC-Proposal
DATE Description of Bid: CP K1-Coll and Cabinet Coating(e1539) Sine
Change Propose!
I. MATERIAL&EQUIPMENT COST
A Piping Material(sea attached) $2,395.00
B Field Administrative Material Cost(see attached) $0.00
C Equpnaa(seeattached Carrier audition,) $13,780.00
D. Renals(see attached) 5000
S16.175 00
E.Saes Tan
% $0.00
F. Delivery Expense l Trucking $450.00
TOTAL MATERIAL 8 EQUIPMENT $16.625.00
II. LABOR COST 3g FXTFNSION
A GENERAL FOREMAN(HVAC) 0 526.72 $0.00
B FOREMEN(FNAC) 2] $26.72 $615.00
C JOURNEYMEN(HVAC.None) 115 $26.72 $3,073.00
D JOURNEYMEN(HVAC-Retrid) 0 $0.00 $0 00
E. JCURNEYMEN(HVAC) 0 $0.00 $0.00
TOTAL LABOR 53.688.00
III. MISCELLANEOUS JOB COST
A Consumables $111.00
B. Additional Warranty $200.00
C. Mauna Harding 5184.00
O Clean-Up $148.00
E Snail Tccls $111.00
F Safety $92.00
TOTAL MISCELLANEOUS JOB COST $846.00
N. FIELD ADMINISTRATIVE LABOR COST(as attached) $0.00
TOTAL COSTS n-1t $27,159.00
V. COH7R4 CTOR PERFORMED OHP #17585
VI.SUBCONTRACTOR COST
A Sheet Metal $0.00
a Comma $0.00
c lneaamn SO:oo
D. Teat&Balance $000
E EngrseenN $0.00
F Second $0.00
O Parsing 53.00000
R Oxer 50.00
$3.000.00
VILE Sudminctot SaIety Cast £6000
TOTAL SUBCONTRACTOR COST $3,060.00
VIII. SUBCONTRACTOR PERFORMED OWP $459.00
IX. Llamas/Permits $0.00
X. TOTAL ITEMS 9-DO $27857,85
Bond Coe $0.00
BID TOTAL: $2785200 SA ,
Cy 4
HS Hoffman,LLC.Proposal
(Description of Change: CP 12EIecvlc Duct Heaton AMU 44M 7 SJur-os
PROPOSAL SUMMARY
I. MATERIAL&EQUIPMENT COST
A Won. eleaM1 52,890.00
8. MAW AJmciewure Mateo)Coll Cm itto Mal $2,100.00
Q EloPM4n1 Uae aRVJ1Wl 33,18200
D Rinds Nis e8a0•0 S0.00
$7,97204
E Bab Tex
F, DeIheT Exposes/Truokeg 53580
5350.00
TOTAL MATERIAL&EQUIPMENT
111.180.04
II. LABOR COST H1(1 RATE EXTENSION
A GENERAL FOREMAN(HVAC) 0 50.00 50.00
II FOREMEN(HVAC) 2a 529.30 $586.00
C. JOURNEYMEN(INAC-IM) @ $28.72 $1.161.00
D. .OURNEYMENIINAC-SM) 5¢ S213 72 $1,034.00
E, JOURNEYMEN(NVACI 0 $0.00 $0.00
TOTAL LABOR
53.401.00
III. MISCELLANEOUS JOB COST
A Cersunmmns 510200
B warranty $27816
C Mmmhl Hwang $189.00
o Cieem.Ua
E Small Tools $136.00
F Salm), 102.00
185 00
TOTAL MISCELLANEOUS JOB COST 5872.18
N. FIELD ADMINISTRATIVE LABOR COST)see*BtPMU) 50.00
TOTAL COSTS(•M
512,157.20
V.:CONTRACTOR PERFORMED OHP
$1.17298
VI. SUBCONTRACTOR COST
A 3Me1 Mae .:$0.03
S Centrah 00 _...40.03
C. Investen ^.S1,2W:00
0. Toe )Yana 1003
E.Ece mcm-Stryker $8.821,00
$7,918.00
I, E. SUMenbaclar Saley Cee $154]2
TOTAL SUBCONTRACTOR COST 58.07432
VIE, SUBCONTRACTOR PERFORMED OHM $40332 qq
IX. Lanae 1 Pernik, ( 1-
1212.44 (/
S. TOTAL ITEMS fl dib
S23.110.15
len cast
50.00
TOTAL BID 123,017.00
143141 T/MELYS E W/7N Vision / l -
AND V7INCEantrrITH `l
HB Hoffman, LLC
Plumbing-A/C-Mechanical
www.NRHoMmanLLCcon,
City of Miami Beach October 24,2016
1245 Michigan Ave.
Miami Beach,FL
Attn: Mr.Jorge Guanchez
Ref: MBCH HVAC and VFD Replacement
Sub: CP#4-Crane
Jorge,
Please find attached itemized crane quotes,which represents the Increase in cost for a 200 ton Crane
due to the City of Miami Beach directing the new location of the crane for the installation of AHU-11.
Total amount of change ADD: $5,000.00
Cla rifkation/Notes/Smpe:
New 200 ton crane pricing 8/22/16 58,610.00
Additional Set-Up $800.00
Overhead&Profit $378.00
Old 120 crane pricing 5/24/16 44,788.00
TOTAL ADD: $5,000.00
We are not proceeding with-this change until we are given authorization.
Sincerely,
Gary M.Bays
VP Operations
HB Hoffman,LLC
cc: KB, BF 41539
3340-38 Stirling Road
Oania Beach,FL 33004
. _(954)362-7325.
(954)362-7327 fax
www.HBHoffinanLLCcom
ST
TIME!.r SERVICE WITH VISION
AND INTEGRITY
HS Hoffman LLC
Phrnrb/ng-4C-Mrchanlca/
www.HBRonmanLLCcom
City of Miami Beach October 24,2016
1245 Michigan Ave.
Miami Beach,FL
Attn: Mr.Jorge Guanchez
Ref: MBCH HVAC and VFD Replacement
Sub: CP#5—Remove and Replace Turning Vanes,AHU-11
Jorge,
The below is the additional cost for the removal and replacement of damaged turning vanes in the
42"elbow on AHU-11 supply air ductwork.
Total amount of change ADD: $3,100.00
We are not proceeding with this change until we are given authorization.
Sincerely,
Gary M.Bays
VP Operations
HB Hoffman,Lit
cc: KB, BF#1539
1340-3a Stirling Road
Dania Beach,FL 33004
(954)362-7325
1954)362-7327 fax
. -. www.HBHoffmanLLC.rum
Resolutions-C7 F
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 26,2017
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY OF MANAGER, APPROVING AMENDMENT NO. 1 TO
INVITATION TO BID (ITB) NO. 2015-182-JR FOR CITY HALL HEATING,
VENTILATION AND AIR CONDITIONING (HVAC) S VARIABLE
FREQUENCY DRIVE (VFD)REPLACEMENT
RECOMMFNDATION
Adopt the Resolution.
ANALYSIS
The Heating, Ventilation, and Air Conditioning(HVAC)units at City Hall have reached the end of
their useful life and require replacement in order to accurately control the temperature and
humidity at City Hall. In 2015, the City competitively solicited proposals for the HVAC
replacement work through ITB No. 2015-182-JR, and on December 9. 2015, the City
Commission awarded a contract to HB Hoffman, LLC. the lowest responsive bidder. Through
the Citys above-referenced contract with HB Hoffma, LLC., the city is in the process of
replacing nine (9) HVAC units at City Hall, and installing new Variable Frequency Drive (VFD)
and smoke detectors.
The City has encountered unforeseen conditions related to the replacement of the nine (9)
HVAC units at City Hall, and has requested that HB Ifoffman, LLC perform additional work.
including the coating of the coils, the addition of duct heaters for AHU-4 and AHU-7,additional
mobilization equipment (including relocation of crane to Convention Center Drive) and
replacement of damaged turning vanes on AHU-11,in the amount not-to-exceed 559,769.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach approve Amendment No. 1 to the contact between tie City and HB Hoffman, LLC,
pursuant to Invitation to BID (ITB)No.2015-182-JR,for City Hal Heating,Ventilation and Air-
Conditioning (HVAC) 8, Violable Frequency Drive (VFD) Replacement, with sad Amendment
No. 1 in the amount not-to-exceed $59,769.00 for additional work related to coaling of coils,
addition of certain duct heaters,additional mobilization equpmen t,including relocation of crane
to Convention Center Drive,and replacement of certain danaged Ming vanes.
Page 382 of 1596
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
Amount 1 $228,963 Account 1 125-6309-000674
Amount 2 $87,455 Account 2 125-6317-000674
Amount 3 $59,769 Account 3 1256309-000674
Total $376187
J ealslative Tracking
Property Management
ATTACHMENTq-
Description
o Executed Contract between CMB 8 HB Hoffman, LLC.
o Resolution HB Hoffrran
a HB Hoffman Amendrrent No 1
o HB Hoffman supporting documents
Page 383 of 1598