Resolution 2018-30336RESOLUTION NO, 2018 -30336
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 11 TO THE
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH, FLORIDA AND JONES LANG LASALLE AMERICAS, INC. (AS
ASSIGNEE OF STRATEGIC ADVISORY GROUP), FOR EXTENDED ASSET
MANAGEMENT SERVICES FOR THE MIAMI BEACH CONVENTION
CENTER, IN AN AMOUNT NOT -TO- EXCEED $67,000, FOR THE PERIOD
FROM JUNE 30, 2018 THROUGH JANUARY 30, 2019.
WHEREAS, on or about October, 2011, the City and Jones Lang Lasalle Americas, Inc.
(JLL) entered into a professional services agreement for JLL to provide consulting assistance
with respect to the development of the Miami Beach Convention Center (MBCC) Renovation
and Expansion Project, including support with respect to construction administration for the
MBCC Project, such as support for the negotiation of change orders and related matters; and
WHEREAS, in addition to the construction administration services provided under the
Agreement and amendments thereto, in Amendment No. 7 to the Agreement, entered into on or
about May 2015, the City authorized JLL to provide Asset Management Services from June
2015 through May 2016, to guide, monitor and oversee the transformation of the Convention
Center's sales and marketing efforts, its event and revenue focus, branding, and operating
strategies; and
WHEREAS, in Amendment No. 8 to the Agreement, entered into on or about October
2016, the City approved extended Asset Management Services through August 2017; and
WHEREAS, in Amendment No. 10, dated December 13, 2017, the City approved
extended Asset Management Services, in an amount not -to- exceed $60,000, for the period from
September 1, 2017 through August 31, 2018; and
WHEREAS, due to the significant preparation necessary to open the MBCC following
completion of construction, JLL has provided support to City staff to develop and refine the
major changes to client prospecting and tracking, reporting and contracting at the MBCC; and
WHEREAS, since the Spectra General Manager position has been vacant since
November 2017, JLL has also provided support to the Spectra team, and has dedicated
additional billable hours not previously contemplated under Amendment No. 10; and
WHEREAS, as the GM position has been staffed by a Spectra executive who is also
serving as the GM for another Spectra- managed convention center, the City has experienced
cost savings with respect to the budgeted expense for the GM position; and
WHEREAS, in view of the foregoing budgetary savings, there is sufficient funding in the
current budget in order to cover the proposed JLL extension, and no budget amendment is
needed at this time; and
WHEREAS, as the completion of the Miami Beach Convention Center nears, the
development of solid, consistent and clear sales and marketing policies is essential. In addition,
ensuring proper staff training, delivering on service enhancements, monitoring and ensuring
best in class service in terms of all operational aspects of the new center is paramount; and
WHEREAS, the Administration recommends approval of Amendment No. 11,
substantially in the form attached hereto as an exhibit to the Commission Memorandum
accompanying this Resolution, to extend JLL's Asset Management Services work through
January 30, 2019.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby approve and authorize the
Mayor and City Clerk to execute Amendment No. 11 to the Professional Services Agreement
between the City of Miami Beach, Florida and Jones Lang Lasalle Americas, Inc. (as assignee
of Strategic Advisory Group), for extended Asset Management Services for the Miami Beach
Convention Center, in an amount not -to- exceed $67,000, for the period from June 30, 2018
through January 30, 2019.
PASSED and ADOPTED this day of Lime , 2018.
ATTEST:
DAN GELBER, AYOR
RAFAEL E. GRANADO, CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
5(5 (cc(
City Attorney nnr... Date
MIAMI BEACH
Resolutions - C7 S
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: June 6, 2018
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 11 TO THE PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDAAND
JONES LANG LASALLE AMERICAS, INC. (AS ASSIGNEE OF STRATEGIC
ADVISORY GROUP), FOR EXTENDED ASSET MANAGEMENT SERVICE FOR
THE MIAMI BEACH CONVENTION CENTER, IN AN AMOUNT NOT -TO- EXCEED
$67,000, FOR THE PERIOD OF JUNE 30, 2018 THROUGH JANUARY 30, 2019.
RECOMMENDATION
Administration recommends that the Mayor and City Commission approve this Amendment No. 11 to
provide for extended Asset Management Services through the anticipated completion and public
opening of the Project, for an additional not -to exceed amount of $67,000, covering the period from
June 30, 2018 through January 30, 2019.
ANALYSIS
On or about October, 2011, the City and Jones Lang Lasalle Americas, Inc. (JLL) entered into a
professional services agreement for JLL to provide consulting assistance with the development of
the Miami Beach Convention Center (MBCC) Renovation and Expansion Project. In Amendment
No. 7 to the Agreement, entered into on or about May 2015, the City authorized the JLL to provide
Asset Management Services from June 2015 through May 2016, to guide, monitor and oversee the
transformation of the Convention Center's sales and marketing efforts, with an event and revenue
focus specifically overseeing the new booking goals and benchmarks in place to support the revised
booking policy, as well as support branding and operating strategies. In Amendment No. 8 to the
Agreement, entered into on or about October 2016, the City approved extended Asset Management
Service through August 2017.
On December 13, 2017, the Mayor and the City Commission approved and authorized the Mayor
and City Clerk to execute Amendment No. 10 to the Professional Services Agreement between the
City of Miami Beach, Florida and Jones Lang Lasalle Americas, Inc (as assignee of Strategic
Advisory Group), for extended asset management services for the Miami Beach Convention Center,
in an amount not -to- exceed $60,000, for the period of September 1, 2017 through August 31, 2018.
Due to the intense and critical nature of the preparation necessary to open the newly reimagined
MBCC, JLL has provided vital support to City Staff as well as the Greater Miami Convention and
Visitors Bureau to develop and refine the major changes to client prospecting and tracking, reporting
and contracting. Further, since the Spectra General Manager position has been vacant for several
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months (since November 2017), JLL has also been providing significant support to the Spectra
team. While the GM position has been staffed by a part-time interim Spectra executive, the City has
seen significant cost savings by now fulfilling the full cost of the GM position. Therefore,
Administration does have the funding necessary in the current budget in order to cover the proposed
JLL extension, and no budget amendment is needed at this time.
As the completion of the Miami Beach Convention Center nears, the development of solid, consistent
and clear sales and marketing policies is essential. In addition, ensuring proper staff training,
delivering on service enhancements, monitoring and ensuring best in class service in terms of all
operational aspects of the new center is paramount. Accordinlgly, an extension of JLL's work to
January 30, 2019 will ensure continuity and will continue the vital assistance they have provided the
City of Miami Beach in developing, testing and implementing effective and productive policies and
procedures, attracting key executive personnel and preparing for the launch, celebration
and confirmation of the best quality events and service delivery.
CONCLUSION
The Administration recommends approving Amendment No. 11 to extend the consultant services of
JLL with associated fees not to exceed $67,000.
KEY INTENDED OUTCOMES SUPPORTED
Maximize The Miami Beach Brand As A World Class Destination
Legislative Tracking
Tourism, Culture and Economic Development
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