Certification of Contract with Postal Center International, Inc. m MIAMIBEACH ‘9°'y - 3° 33y
CITY OF MIAMI BEACH
CERTIFICATION OF CONTRACT
TITLE: For Citywide Printing and Bulk Mailing Services
CONTRACT NO.: ITB 2018-038-ND
EFFECTIVE DATE(S): This Contract shall remain in effect for a period of two (2) years from
date of execution by the Mayor and City Clerk of the City of Miami
Beach, and may be extended at the sole discretion of the City,
through its City Manager, for three (3)additional (1) year terms.
SUPERSEDES: 08-11/12 Group B - G only
CONTRACTOR(S): Postal Center International, Inc.
(Primary Vendor for Group 3, 4, 5, 6, 7, 9, 10)
(Secondary Vendor for Group 2, 8, 11, 12)
ESTIMATED ANNUAL CONTRACT AMOUNT: N/A
A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida ("City"), on June 6, 2018, approving the award of this
Contract and upon execution thereof by the City and Postal Center International, INC. a
Florida corporation (the "Contractor").
B. EFFECT - This Contract is entered into to provide for Citywide Printing and Bulk Mailing
Services pursuant to City Invitation to Bid No. ITB 2018-038-ND and any addenda
thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and
Contractor's bid in response thereto may hereinafter collectively be referred to as the
"Contract Documents").
C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in
accordance with the City of Miami Beach Department of Procurement Management
policies and procedures, at the prices indicated, exclusive of all Federal, State and local
taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number
ITB 2018-038-ND.
D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any
failure of Contractor's performance (or failure to perform) according to the requirements
of the Contract Documents to City of Miami Beach, Donovan Ireland/ Manager, Central
Services Department at 305-673-7000 ext. 6613.
E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of
supplies and/or commencement of any services/work by Contractor.
F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by Contractor without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
ITB-2018-038-ND Page 1
Page 2
Certification of Contract
any portion of work and/or services required by the Contract Documents without the prior
written consent of the City.
Contractor warrants and represents that all persons providing/performing any supplies,
work, and/or services required by the Contract Documents have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately
and competently provide/perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
City shall be comparable to the best local and national standards.
G. SERVICE EXCELLENCE STANDARDS— Excellent Customer Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times adhere to
the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES — Contractor acknowledges that the provisions of the Public
Entity Crimes Act, Section 287.133, Florida Statutes, shall apply to this Contract, which
statute provides, in pertinent part, that a person or affiliate who is a contractor,
consultant or other provider, who has been placed on the convicted vendor list following
a conviction for a public entity crime may not submit a bid on a contract to provide any
goods or services to the City, may not submit a bid on a contract with the City for the
construction or repair of a public building or public work, may not submit bids on leases
of real property to the City, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with the City, and may not
transact any business with the City in excess of the threshold amount provided in
Section 287.017, Florida Statutes, for category two purchases for a period of 36 months
from the date of being placed on the convicted vendor list. Violation of this section by
Contractor shall result in cancellation of the Contract and may result in Contractor
debarment.
INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this
Contract. Supplies, work, and/or services, provided by Contractor pursuant to the
Contract Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or
substantially benefit a third party by this Contract and/or the Contract Documents.
Therefore, the parties agree that there are no third party beneficiaries to this Contract
and that no third party shall be entitled to assert a claim against either of them based
upon this Contract and/or the Contract Documents. The parties expressly acknowledge
ITB-2018-038-ND Page 2
that it is not their intent to create any rights or obligations in any third person or entity
under this Contract and/or the Contract Documents.
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Certification of Contract
K. NOTICES - Whenever either party desires to give notice to the other, such notice must
be in writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or by hand-delivery with a request for a written receipt of acknowledgment of
delivery, addressed to the party for whom it is intended at the place last specified. The
place for giving notice shall remain the same as set forth herein until changed in writing
in the manner provided in this section. For the present, the parties designate the
following:
For City:
Donovan Ireland
City of Miami Beach
Central Services Department
1700 Convention Way,
Miami Beach, Florida 33139
Phone:305-673-7000 ext. 6613
Email: Donovanlreland(a),miamibeachfl.gov
With copies to:
City Clerk
City Clerk Office
1700 Convention Center Drive
Miami Beach, Florida 33139
For Contractor:
Postal Center International, INC.
3406 SW 26 Terrace
Fort Lauderdale, FL. 33312
Attn: Larissa Schenck
Phone; 954-321-5644
E-mail: larissas(msu rfpci.com
L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
ITB-2018-038-ND Page 3
election to terminate this Contract based upon this provision shall be made within seven
(7) days after the finding by the court becomes final.
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Certification of Contract
N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall
be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to, or arising
out of the Contract and/or the Contract Documents. Contractor, shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. This Contract shall not be effective until all bonds and insurance(s) required under the
Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are
hereby adopted by reference and incorporated herein as if fully set forth in this Contract.
Accordingly, Contractor agrees to abide by and be bound by any and all of the
documents incorporated by the Contract Documents. Where there is a conflict between
any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in
response thereto, the more stringent provision (as enforced by the City) shall prevail.
R. Contractor shall have no entitlement to perform any services hereunder, or to be
compensated for any services, unless set forth in a written Purchase Order.
S. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract
identifies specific goods, services or facilities ("items"), it is hereby agreed and
understood that the City may require additional items to be added to the Contract which
are ancillary or supplemental to the items specified herein and required to complete the
work. When additional items are required to be added to the Contract, awarded
vendor(s), as applicable to the item being requested, under this contract may be invited
to submit price quote(s) for the additional items. If these quote(s) are determined to be
fair and reasonable, then the additional items will be awarded to the current contract
vendor(s) through either a Purchase Order (or Change Order if Purchase Order already
exists) or an amendment to the Contract. Additional items with a cumulative value of
$50,000 or less may be approved by the City Manager. City Commission approval is
required for additional items with a cumulative value greater than $50,000.
ITB-2018-038-ND Page 4
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Certification of Contract
IN WITNESS WHEREOF the City and Contractor have caused this Certification of
Contract to be signed and attested on this Yl day of , ] , 20 Wki, by their
respective duly authorized representatives.
POSTAL CENTER INTERNATIONAL, INC. CITY OF MIAMI BEACH
By BY
Paesiden€ Signature
Cco
17Pnni-� 2 . GeiClq
Print Name
ATTEST: ATTEST:
I c /,d
S-1etaryl Sign. re Rafael E. Granado, City Clerk
Anet 0 -(�.pn+e56/t7 /tom
Print Name 7„. E. Date
r <
Date
: APPROVED AS TO
J - " FORM & LANGUAGE
&FOR EXECUTION
Gtl'AttorneyeAPDate
ITB-2018-038-ND Page 5
ATTACHMENT A
RESOLUTION COMMISSION ITEMS AND COMMISSION
MEMORANDUM
Coversheet Page I oft
Resolutions-C7 O
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L.Morales,City Manager
DATE: June 6,2018
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO AWARD A CONTRACT PURSUANT TO
INVITATION TO BID (ITB) NO. 2018-038-ND, CITYWIDE PRINTING AND BULK MAILING SERVICES; FURTHER,
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH DORAL DIGITAL
REPROGRAPHICS CORP.AND POSTAL CENTER INTERNATIONAL, INC.;FURTHER,AUTHORIZING THE MONTH
TO MONTH EXTENSION OF THE CURRENT AGREEMENT WITH SOLO PRINTING, INC.FOR SERVICES FOR THE
CITY'S MB MAGAZINE AT A FIXED QUARTERLY PRICE OF$34,544, UNTIL SUCH TIME AS A NEW AGREEMENT
IS EXECUTED FOLLOWING A COMPETITIVE SOLICITATION FOR SUCH SERVICES.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On April 17. 2013, the Mayor and City Commission approved the award of Invitation to Bid No. ITS 08-11/12 ME, for citywide
printing services (the"Agreement"), to ARC/Ridgway's LLC, Doral Digital Reprographics and Solo Printing, Inc.These contractors
have provided printing services for the City throughout the current term of the Agreements. The Communications Department utilizes the
current agreement to produce the'MB Magazine'which is to be printed on a quarterly basis through Solo Printing,Inc("Solo')in the amount of
$34.544.00.
The current contract has reached its maximum allowable term and cannot be further renewed.To seek a replacement contract,the
Procurement Department issued Invitation to Bid (ITB) 2018-038-ND to establish an agreement for these services. Through the
ITB, the City is seeking to establish a contract, by means of sealed bids, with a qualified firm(s)to provide fixed pricing for the
printing and bulk mailing items identified.The ITB also seeks to establish a pool of prequalified vendors that can expedite quotes
on future needs as may be required.
ITB PROCESS
ITB No. 2018-038-ND was issued on April 12, 2018, with bid opening date of May 14, 2018. One addendum was issued. The
Procurement Department issued bid notices to 522 companies utilizing www.publicpurchase.com website,66 prospective bidders
accessed the advertised solicitation. The notices resulted in the receipt of thee (3) responses from. Corporate Graphics
International, Inc. (Corporate Graphics"), Doral Digital Reprographics,Corp.("Dora!Digitar),and Postal Center International, Inc.
("PCI").See tabulation sheet(Attachment A).
The bid submittal from Corporate Graphics was deemed non-responsive for failure to submit Appendix A fully completed and
executed as required in the ITB and was not further considered.
Accordingly, Coral Digital and PCI have been deemed the lowest responsive and responsible bidders, for the respective groups.
meeting all terms, conditions. and specifications of the ITB as indicated in the table below. For Group 1 (MB Magazine), staff
recommends the rejection of the as the bid received exceeds cost expectations. The City currently pays a fixed quarterly price of
$34,544. Awarding Group 1 would result in a price increase of $29,640.80 for each printing of the magazine. Staff further
recommends extending the current contract with Solo Printing,the current contractor for MB Magazine,on a month to month basis
until the services can be rebid.
Primary Vendor Secondary Vendor
Group 2 Doral Digital PCI
Group 3 PC Doral Digita
Group 4 PC Doral Digita
Group 5 PC Doral Digita
Group6 PC Doral Digita
Group 7 PC Dora!Digita
Group 8 Do al Digital PCI
Group 9 PC Doral Digita
Group 10 PC Doral Digita
Group 11 Do al Digital PCI
Group 12 Do al Digital PCI
Doral Digital Rep ographics.Corp.
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Coversheet Page 2 of 2
Doral Digital was established in 2006 and has provided printing services to the City since 2013. To date the City is satisfied with
the services being provided.
Postal Center International,Inc.
PCI for more than thirty (30) years has provided print, mail, and marketing services. References indicated satisfaction with
services provided.
CONCLUSION
After considering the bids received and staffs recommendation, pursuant to ITB 2018-038-ND, I recommend that the Mayor and
City Commission of the City of Miami Beach. Florida, hereby accept the recommendation of the City Manager to award a contract
pursuant to Invitation to Bid (ITB) No. 2018-038-ND, for Citywide Printing and Bulk Mailing Services;further authorize the Mayor
and City Clerk to execute contracts with Doral Digital and PCI: further, authorize the month to month extension of the current
agreement with Solo Printing, Inc.,for services for the City's MB Magazine at a fixed quarterly price of$34,544until such time as a
new agreement is executed following a competitive solicitation for such services.
KEY INTENDED OUTCOMES SUPPORTED •
Enhance Extemal And Internal Communication From And Within The City
FINANCIAL INFORMATION
The annual cost associated with City-wide printing and bulk mailing services is subject to funds availability approved in the annual
budgeting process. Account information and availability of funds shall be verified and approved for each printing and bulk mailing
work order,prior to procuring the services.
Legislative Tracking
Procurement
ATTACHMENTS:
Description
o Attachment A
0 Resolution
https://miamibeach.novusagenda.com/agendapublic/Coversheet.aspx?ItemlD=8I72&Meet... 5/31/2018
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: June 6th, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER TO AWARD A CONTRACT PURSUANT TO INVITATION TO
BID (ITB) NO. 2018-038-ND, CITYWIDE PRINTING AND BULK MAILING
SERVICES; AUTHORIZING THE ADMINISTRATION TO ESTABLISH A POOL
OF PRE-QUALIFIED VENDORS FOR SPECIFIC TASKS RELATING TO
PRINTING AND BULK MAILING SERVICES;AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE THE CONTRACTS; AND FURTHER AUTHORIZE
THE EXTENSION OF A MONTH-TO-MONTH AGREEMENT AND THE ADDITION
OF SERVICES AT A FIXED QUARTERLY PRICE OF $34,544 WITH SOLO
PRINTING, INC., FOR A TERM NOT TO EXCEED SIX (6) MONTHS, FOR THE
CONTINUATION OF CURRENT SERVICES,OR UNTIL SUCH TIME ASA NEW
AGREEMENT IS EXECUTED, WHICHEVER OCCURS FIRST.
RECOMMENDATION
Adopt the Resolution
KEY INTENDED OUTCOME
Enhance External and Internal Communication From and Within the City
FUNDING
The annual cost associated with City-wide printing and bulk mailing services is subject to
funds availability approved in the annual budgeting process. Account information and
availability of funds shall be verified and approved for each printing and bulk mailing work
order, prior to procuring the services.
ANALYSIS
On April 17, 2013, the Mayor and City Commission approved the award of Invitation to Bid
No. ITB 08-11/12 ME, for citywide printing services (the "Agreement"), to ARC/Ridgway's
LLC, Doral Digital Reprographics and Solo Printing, Inc.
These contractors have provided printing services for the City throughout the current term of
the Agreements. The Communications Department currently produces the"MB Magazine"
which is to be printed on a quarterly basis. The printing of the MB Magazine is currently
contracted through Solo Printing, Inc("Solo") in the amount of$34,544.00.
The current contract has reached its maximum allowable term and cannot be further
renewed. To seek a replacement contract, the Procurement Department issued Invitation to
Commission Memorandum
REQUEST FOR QUALIFICATIONS(RFO)NO.2017-238-ND FOR COMPUTER VISUALIZATION SERVICES FOR
TRANSPORTATION AND ENGINEERING PROJECTS
December it,2017
12
Bid (ITB)2018-038-ND to establish an agreement for these services.Through the ITB, the
City is seeking to establish a contract, by means of sealed bids, with a qualified firm(s) to
provide fixed pricing for the printing and bulk mailing items identified.The ITB also seeks to
establish a pool of prequalified vendors that can expedite quotes on future needs as may be
required.
ITB PROCESS
ITB No. 2018-038-ND was issued on April 12,2018,with bid opening date of May 14,2018.
One addendum was issued. The Procurement Department issued bid notices to 522
companies utilizing www.publicpurchase.com website.66 prospective bidders accessed the
advertised solicitation. The notices resulted in the receipt of thee (3) responses from:
Corporate Graphics International, Inc. ("Corporate Graphics"), Doral Digital Reprographics,
Corp. ("Doral Digital"), and Postal Center International, Inc. ("PCI"). See tabulation sheet
(Attachment A).
The bid submittal from Corporate Graphics was deemed non-responsive for failure to submit
Appendix A fully completed and executed as required in the ITB and was not further
considered.
The ITB stated that the lowest responsive, responsible bidder meeting all terms,conditions,
and specifications of the ITB will be recommended for award. In its due diligence, the
Procurement Department verified that Doral Digital and PCI met the requirements of the ITB.
Accordingly, Doral Digital and PCI have been deemed the lowest responsive and
responsible bidders, for the respective groups, meeting all terms, conditions, and
specifications of the ITB as follows:
Group 2— Doral Digital
Group 3— PCI
Group 4— PCI
Group 5— PCI
Group 6— PCI
Group 7— PCI
Group 8— Doral Digital
Group 9— PCI
Group 10 — PCI
Group 11 —Doral Digital
Group 12 — Doral Digital
Staff recommends the rejection of the bid received for Group 1 as the bid received exceeds
cost expectations. The City currently pays a fixed quarterly price of $34,544. Awarding
Group 1 would result in a price increase of$29,640.80.
Doral Digital Reprographics, Corp.
Doral Digital was established in 2006 and has provided printing services to the City since
2013. To date the City is satisfied with the services being provided.
Postal Center International, Inc.
PCI for more than thirty (30) years has provided print, mail, and marketing services.
References indicated satisfaction with services provided.
Commission Memorandum
REQUEST FOR QUALIFICATIONS(RFQ)NO.2017-238-ND FOR COMPUTER VISUALIZATION SERVICES FOR
TRANSPORTATION AND ENGINEERING PROJECTS
December 13'",2017
13
CITY MANAGER'S RECOMMENDATION
After considering the bids received and staffs recommendation,pursuant to ITB 2018-038-
ND, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida,
approve the award of a contract to Doral Digital Reprographics, Corp. and Postal Center
International, Inc., the lowest responsive, and responsible bidders to the ITB; authorize the
administration to establish a pool of pre-qualified vendors for specific tasks relating to
printing and bulk mailing services; authorize the Mayor and City Clerk to execute the
contracts; and further authorize the extension of a month-to-month agreement and the
addition of services at a fixed quarterly price of$34,544 with Solo Printing, Inc., for a term
not to exceed six (6) months, or until such time as a new contract can be awarded.
ATTACHMENT A
'Corporate Graphics International,Inc' 'Doral Digital Reprographics (Postal Center International,Inc.
PRINTING AND BULK MAILING SERVICES
Group 1-MB Magazinez Ne-Bid m77- .40 140-846
Group 2-Recreation Review
Magazine Ne-Bid $95,489.00 $113,827.30
Group 3-Summer Flyers Ne-Bid $15,222.00 $3,003.00
Group 4-Pamphlets Ne-Bid $16,224.00 $12,212.00
Group 5- Renewal Letters or
Other Notices Ne-&6 $9,16100 $3,544.00
Group 6-Postcards Ne-&9 $18,089.00 $3,812.00
PRINTING SERVICES
Group 7-Books and Reports Ne-Si9 $36,543.00 _ $28,318.18
Group 8 Postcards and Flyers 51136445 $6,617.00 $18,171.00
Group 9-Brochures $58,5'5).° $48,51900 $43,276.00
Group 10-Posters SC,502.3 $10,759.00 $6,503.39
Group 11-Real Estate Signs 13,480.2, $3,279.00 $4,866.00
Group 12-Miscellaneous Items $9,17"Jn $6,883.00 $11,413.00
'Deemed non responsive lose,blurt to anent Appendix 4Icily completed and executed
Not being recommends (or award The hid received exceeds cast expectations
The Primary Awarded Sial amounts bolded and moansaaote awarded anapestsnv croup
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER TO AWARD A CONTRACT PURSUANT TO INVITATION TO •
BID (ITB) NO. 2018-038-ND, CITYWIDE PRINTING AND BULK MAILING
SERVICES; FURTHER, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A CONTRACT WITH DORAL DIGITAL REPROGRAPHICS CORP.
AND POSTAL CENTER INTERNATIONAL, INC.; FUTHER, AUTHORIZING
THE MONTH TO MONTH EXTENSION OF THE CURRENT AGREEMENT
WITH SOLO PRINTING, INC. FOR SERVICES FOR THE CITY'S MB
MAGAZINE AT A FIXED QUARTERLY PRICE OF $34,544, UNTIL SUCH TIME
AS A NEW AGREEMENT IS EXECUTED FOLLOWING A COMPETITIVE •
SOLICITATION FOR SUCH SERVICES.
WHEREAS, on April 17, 2013, the Mayor and City Commission approved the award of
Invitation to Bid No. ITB 08-11/12 ME, for Citywide Printing Services (the "Agreement"), to
ARC/Ridgway's LLC, Doral Digital Reprographics and Solo Printing, Inc. (each, a "Contractor") ;
and
WHEREAS, the original scope of the Agreement with Solo Printing, Inc. included the
City's MB Magazine specifications, consisting of a 64 page plus cover 45# inside text, and 70#
glossy cover, at a fixed amount of$23,996 per quarter; and
WHEREAS, during the course of the Agreement's term, the needs of the
Communications Department changed, and the new specifications of the MB Magazine now
consist of 64 pages plus cover, 70#matte text, and 100#matte text cover; and
WHEREAS, pursuant to Section 2.9 of the Agreement with Solo Printing, Inc., when an
addition to the Agreement is required, the Contractor shall be invited to submit a price quote for
these new services; and
WHEREAS, Solo Printing, Inc. provided a quote for the new specifications at a fixed
quarterly price of$34,544; and
WHEREAS, the intial term of the Agreement with Solo Printing, Inc. expired in May
2018, and was extended by the City on a month-to-month basis until a replacement contract
was executed or the not-to-exceed amount of$50,000 was achieved; and
WHEREAS, it is anticipated that expenditures will surpass $50,000, before a
replacement Agreement is executed; and
WHEREAS, on April 12, 2018, the City issued Invitation to Ed (ITB) 2018-038-ND to
establish a replacement contract; and
WHEREAS, on May 14, 2018, the City received three (3) bids from Corporate Graphics
International, Inc. ("Corporate Graphics"), Doral Digital Reprographics, Corp. ("Doral Digital"),
and Postal Center International, Inc. ("PCI").; and
WHEREAS, the bid submittal from Corporate Graphics could not be considered as the
contractor was deemed non-responsive for failure to submit Appendix A, Proposal Certification,
••
•
Questionnaire & Requirements Affidavit, fully completed and executed as required in the ITB;
•
and
•
WHEREAS, the ITB stated that the lowest responsive, responsible bidder meeting all
terms, conditions, and specifications of the ITB will be recommended for award; and
WHEREAS, in its due diligence, the Procurement Department verified that Doral Digital
and PCI met the requirements of the ITB, including the minimum requirement that bidders must
have been authorized to conduct business in the State of Florida for minimum of three (3) years
from bid opening date; and
WHEREAS, Doral Digital and PCI have been deemed the lowest responsive and
responsible bidders, for the respective groups, meeting all terms, conditions, and specifications
of the ITB as follows:
Group 2 —Doral Digital, as primary vendor, and PCI, as secondary vendor, •
Group 3— PCI, as primary vendor, and Doral Digital, as secondary vendor,
Group 4—PCI, as primary vendor, and Doral Digital, as secondary vendor,
Group 5—PCI, as primary vendor, and Doral Digital, as secondary vendor,
Group 6— PCI, as primary vendor, and Doral Digital, as secondary vendor,
Group 7—PCI, as primary vendor, and Doral Digital, as secondary vendor,
Group 8—Doral Digital, as primary vendor, and PCI, as secondary vendor,
Group 9 —PCI, as primary vendor, and Doral Digital, as secondary vendor,
Group 10—PCI, as primary vendor, and Doral Digital, as secondary vendor,
Group 11 —Doral Digital, as primary vendor, and PCI, as secondary vendor,
Group 12—Doral Digital as primary vendor, and PCI, as secondary vendor; and
WHEREAS, after considering the bids received and staffs recommendations, the City •
Manager recommends that the Mayor and City Commission approve the award of a contract to
Doral Digital Reprographics, Corp. and Postal Center International, Inc., the lowest responsive,
and responsible bidders to the ITB, as noted above for each Group; and
WHEREAS, the City Manager recommends the rejection of the bid received for Group 1,
MB Magazine-related services, as the bid received exceeds cost expectations; and •
WHEREAS, the City Manager further recommends that the Mayor and City Commission
authorize the extension of the Agreement with Solo Printing, Inc. for the Group 1 services for the
MB Magazine, or until a replacement agreement is executed following a new competitive
solicitation for such services, at a fixed quarterly price of$34,544.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, hereby accept the recommendation of the City
Manager to award a contract pursuant to Invitation to Bid (ITB) No. 2018-038-ND, for Citywide
Printing and Bulk Mailing Services; further authorize the Mayor and City Clerk to execute
contracts with Doral Digital and PCI; further, authorize the month to month extension of the
current agreement with Solo Printing, Inc., for services for the City's MB Magazine at a fixed
quarterly price of $34,544, until such time as a new agreement is executed following a ••
competitive solicitation for such services.
PASSED AND ADOPTED this day of 2018.
ATTEST:
RAFAEL E. GRANADO, CITY CLERK DAN GELBER, MAYOR
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION '
c,SL ,,,ik s (Z� (11
ATTACHMENT B
INVITATION TO BID (ITB)
AND ADDENDUMS
MIAMIBEACH
•
Procurement Department, 1755 Meridian Avenue, 3'0 Floor, Miami Beach, Florida 33139, wrvw.mlamlbeacbfl.gov, 305-673-7490
ADDENDUM NO. 1
INVITATION TO BID NO. 2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
May 7, 2018
This Addendum to the above-referenced ITB is issued in response to clarifications and revisions issued
by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrcugh
and additions are underlined).
I. ITB DUE DATE AND TIME. The deadline for receipt of submittals is extended until 3:00 p.m.
Monday, May 14, 2018 at the following location:
City of Miami Beach
Procurement Department
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
I Late submittals will not be accepted. Proposers are cautioned to plan sufficient time to allow
for traffic or other delays for which the Proposer is solely responsible.
II. REVISION: Delete Appendix E, Cost Proposal Form, on page 39-49 of the ITB, in its entirety and
Replace with Revised Appendix E, Cost Proposal Form, attached hereto as Exhibit A. THE
REVISED COST PROPOSAL FORM IS REQUIRED TO BE SUBMITTED WITH THE PROPOSAL.
FAILURE TO SUBMIT THE REVISED COST PROPOSAL FORM WITH THE PROPOSAL SHALL
DEEM PROPOSER NON-RESPONSIVE.
III. ATTACHMENTS.
Exhibit A: Revised Appendix E, Cost Proposal Form.
III. RESPONSES TO QUESTIONS RECEIVED.
01: Are the sizes of the guides (13"x 7") and pamphlets (8.5" x 11") the open size or the
closed size? If open, please advise on the closed size.
Al: The size of the guides and pamphlets is the open size. The closed sizes are:
guide 61/2"x 7" and pamphlet is 31/211 x 81/2'.
Q2: Appendix C, Minimum Requirements and Specifications, C2. Scope of Services, Bulk
Mailing Services reads: "The mail house personnel shall be equipped with two way mobile •
communication capacity to communicate directly with the City, from anywhere at any time.
The mail house personnel must carry valid personal as well as employee issued
identification. The mail house personnel must be able to converse in English/Spanish with
City staff."We will need to purchase two way radios?
A2: A two way mobile communication refers to a wireless communication system •
that can both transmit and receive. A cellular system meets this requirement.
1 ADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
03: Appendix C, Minimum Requirements and Specifications, C2. Scope of Services, Bulk
Mailing Services reads: "Regular presort mail must be processed and delivered to the
USPS/other delivery site on the day it is picked up from the City. Regular presort mail
must not be held overnight by the vendor." We can only turn out same day mail as long
as we have everything by 9 a.m. and only up to 20,000 letter pcs. Flat mailers require up
to 2 days depending on quantity and inserting &folding will require 2 days.
A3: Mail that is presorted, organized by zipcode, is expected to be processed and
delivered to the USPS/other delivery site on the day it is picked up from the City.
Any other mailing service must be completed no later than the second work day
after it is received.
Q4: Appendix C, Minimum Requirements and Specifications, C2. Scope of Services, Bulk
Mailing Services reads: "The mail house should be able to provide a list with the
addresses of affected or impacted residents within a specified radius from a property, if
requested." Is this referring to people that have moved (ncoa) or undeliverable
addresses?
A4: This is referring to the affected or impacted residents of a City project. •
05: Appendix E, Cost Proposal Form, Group 7, line 15, is that a typo? Please advise.
A5: Yes, that was a typo. The correct number of copies for Group 7, line 15 is
1,000. Please refer to Exhibit A: Revised Appendix E, Cost Proposal Form.
FAILURE TO SUBMIT THE REVISED COST PROPOSAL FORM WITH THE PROPOSAL SHALL
DEEM PROPOSER NON-RESPONSIVE.
Any questions regarding this Addendum should be submitted in writing to the Procurement Department
to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranado&Dmia mibeachfl.gov.
Procurement Contact: Telephone: Email:
Natalia Delgado 305-673-7000, ext. 6263 nataliadelgado@miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as partof your ITS submission.
. Potential proposers that have elected not to submit a response to the ITB are requested to complete and
return the "Notice to Prospective Bidders'questionnaire with the reason(s)for not submitting a proposal.
fir rely, /
1ex r,- IS •
rocurment Director
PLEASE BE REMINDED THAT THE REVISED COST PROPOSAL FORM IS REQUIRED TO BEI
SUBMITTED WITH THE PROPOSAL.
2 I ADDENDUM NO.1
INVITATION TO BID N0.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
EXHIBIT A
Revised Cost Proposal Form
THE REVISED COST PROPOSAL FORM IS
REQUIRED TO BE SUBMITTED WITH THE
PROPOSAL
3 ADDDTNOB1O
NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
REVISED
APPENDIX E
COST PROPOSAL FORM
Failure to submit Appendix E,Cost Proposal Form, in its entirety and fully executed by the deadline established for the
receipt of proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full
accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements
stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery
delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been
exercised by the City Manager in advance. The Cost Proposal Form (Appendix E)shall be completed mechanically
or, if manually, in ink. Cost Proposal Forms (Appendix E)completed in pencil shall be deemed non-responsive.
All corrections on the Cost Proposal Form (Appendix E)shall be initialed.
It is the intent of the City to pre-qualify vendors as categorized below. Bidders are not required to participate in all
categories in order to be considered as part of the pre-qualified pool.
Vendors may submit a response for Groups 1 through 12, as applicable.
•
We wish to be Pre-qualified to participate in future pricing competition for the following groups.
YES NO
Group 1-MB MAGAZINE
Group 2-RECREATION REVIEW MAGAZINE
Group 3-SUMMER FLYERS
Group 4-PAMPHLETS
Group 5-RENEWAL LETTERS OR OTHER NOTICES
Group 6-POSTCARDS _
Group 7-BOOKS AND REPORTS
Group 8-POSTCARDS AND FLYERS
GrouQ9-BROCHURES
Group 10-POSTERS
Group 11 -REAL ESTATE SIGNS _ '
Group 12-MISCELLANEOUS ITEMS _
PRINTING AND BULK MAILING SERVICES
GROUP 1-MB MAGAZINE
Estimated
Cost Per Lot Pricer Delivery Time
Item No.of Copies Publication Per 500' (Calendar Days)
64 oat e publication plus cover(701b matte inside text, 1001b matte text cover)-68 pages
250,000 $ $
60,000 $ $
3 70,000 $ $
68 pa e publication plus cover(701b matte inside text, 10OIb matte text cover)-72 pages
4 _ 50,000 $ $ '
5 60,000 $ $
6 70,000 $ $
4IADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES •
1
72 pa e publication plus cover(701b matte inside text, 10OIb matte text cover)-76 pages
7 5Q000 $ $
8 6Q000 $ $
9 70000 $ $
GROUP 2-RECREATION REVIEW MAGAZINE
Estimated
Cost Per Lot Price! Delivery Time
Item No.of Copies Publication Per 5001 (Calendar Days)
16 pa e self cover(100lb glossy self cover)
1 15,000 $ $
2 17,000 $ $
3 20,000 $ $
32 pa e(100lb glossy self cover)
4 15,000 $ $
5 17,000 $ $
6 20000 $ $
• 16 pa e self cover(701b glossy self cover) •
7 15,000 $ $
8 17,000 $ $
9 20,000 $ $
32 page(701b glossy self cover)
10 15,000 S $
11 : 17,000 $ $
12 _ 20,000 $ $
GROUP 3-SUMMER FLYERS
Estimated
Lot Price/ Delivery Time
Item No.of Copies Lot Price Per 502 (Calendar bays)
8'F x II single sided;regular paper;701b text;color
1 I 530 $ $ I
2 1,000 $ $
3 2,000 $ $
8'% x 11;single sided;regular paper;100113 text:color
4 i 500 6 $
5 1,C00 $ $
6 I 2,000 $ $
8'% x 11;double sided;regular parer;701b text;color I
7 500 $ $
8 1,000 $ $
9 2,000 $ $
8'x x11;double sided;regular parer;100lb text;color
10 500 $ I $ ,
11 1 1,000 $ $
1 12 2,000 $ $
5IADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
GROUP 4-PAMPHLETS
Estimated
Cost Per Lot Price/ Delivery Time
Item No.of Copies Publication Per 502 (Calendar Days)
8 Y:x 11;glossy paper;8016 card stock;color;double sided;trfolded and sealed for mailinr
10,000 $ $
2 15,000 $ $
3 20,000 $ $
8'%x 14;glossy paper,801b card stock;color;double sided;tri-folded and sealed for mailing
4 10,000 $ _ $
5 15,000 $ $ --I
6 20,000 $ $
GROUP 5-RENEWAL LETTERS OR OTHER NOTICES
Estimated
Lot Price/ Delivery Time
Item No.of Copies Lot Price Per 502 (Calendar Days)
Print Renewal Letter or Notices on 81/:x 11;provided in electronic formal:Form Letter and
Database;inserted into standard#10 window envelope.
1 10,000 $ $
2 15,000 $ $ I
3 2Q000 $ $
GROUP 6-POSTCARDS
Estimated
Lot Price/ Delivery Time
Item No.of Copies Lot Price Per 502 (Calendar Days)
5 x 7—single sided,12p1 UV coaled;color.
1 I 250 $ $
2 500 $ $
3 1,000 $ $ I
4 5,000 $ 5
5 x 7—double sided; 12p1;UV coated;color.
5 250 $ $
6 500 $ $
7 1,000 $ $
8 5,000 $ $
5 x 7—single sided; 12p6 UV coated; black and white.
9 250 $ $
10 500 $ $
11 1,000 $ $
12 .. .5,000 $ $ _.
5 x 7—double sided; 12pt UV coated;black and white.
13 250 $ $
14 500 $ $
15 1,000. $ $ _.
16 5,000 $ $_
6 ADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
PRINTING SERVICES
GROUP 7-BOOKS AND REPORTS
Estimated
Lot Price! Delivery Time
Item No.of Copies Lot Price 1 Per 502 (Calendar Days)
8'''A x 11—20 page self cover—saddle stitched;100 lb.text stock;color.
1 250 $ $
2 500 $ $ _
3 1,000 $ $
8 1/2x 11 —20 page self cover—saddle stitched;100 lb.cover stock;color.
4 250 $ $
5 500 $ $
6 1,000 $ $
8 I x 11 —60 page self cover—saddle stitched; 100 lb.text stock;color.
7 250 $ - $
8 500 $ $
9 1,C00 $
81/2 x 11—60 page self cover—saddle stitched; 100 lb.cover stock;color.
10 250 $ $
11 500 $ $
12 1,000 $ $
5.25 x 8.25—72 page self cover—saddle stitched;35 lb.offset;color.
13 250 $ $
14 500 $ • $
15 I 1,000 $ $
GROUP 8-POSTCARDS AND FLYERS
Estimated
Lot Price/ Delivery Time
Item No.of Copies Lot Price Per 502 (Calendar Days)
POSTCARDS
4 x 6—single sided: 12p_C UV coated_color.
1 ; 250 $
2 J 500 $
3 1,000 $ $
4 I 5,000 $ $
4 x 6—double sided; 120;UVace ted;color. _
5 250 $ $
6 500 $ $
7 _.. 1,000 $ $
8 5,000 $ $
4 x 6—single sided;l2pC UV coated;black and white.
9 250 $ $
10 500 $ $ ,
11 1,000 $ $
12 5,000 $ $
7 ADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
4 x fi—double sided; 12pt;UV coated;black and white.
13 250 $ $
14 500 $ $
15 1,000 $ $
16 5000 $ $
5 x 7—single sided; 12pt UV coated;color, _
17 250 $ $
18 I 500 $ -- $
19 1,000 $ $
20 5,000 $ $
5 x 7—double sided; 12pt;UV ceated;color.
21 250 $ $
22 500 $ $
23 1.000 $ __$
24 5.000 $ $
5 x 7—single sided; 12pt;UV coated,black and white.
25 • 250 $ $ _
26 500 $ $ 1,
27 1000 $ $
28 5,000 $ $
5 x 7—double sided; 12pt UV coated;black and white.
29 250 $ $
30 500 $ $
31 ' 1,000 _ $ $
32 5,000 $ $ _
5 x 10—single sided;l2pt; UV coated;black anc white.
33 : 250 $ $
34 j 500 $ $
35 1,000 $ $
36 5,000 $ $
5x10—double sided; l2pt;UV coated;black and white.
37 250 $ $
38 500 $ $
39 1,000 $ $
40 I 5,000 $ $
6 x 2%—single sided; 12pt;UV coated;black and white.
41 250 $ $
42 500 $ $
43 _1,000 $ $
44 5,000 $ $
6 x 21/2—double sided; 12pt;UV coated;black and white.
45 250 $ $
46 500 $ $
B ADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
47 1,000 $ $
_ 48 _ 5,000 $ $
FLYERS
7 x 31/2—single sided;l2pt UV coated;color.
49 500 $ $
50 1,000 $ $
51 , 2,000 $ $
7 x 3'/:—double sided; 12pt;UV coaled;color.
52 500 $ $
53 1,000 $ _ $
54 2,000 $ $
8 x x 11;single sided;regular paper;7014 text;color
55 500 $ $
56 1,000 $ $
57 ' 2,000 $ $
8'^ x 11;single sided;regular paper; lODlb text:color
58 500 $ $
59 1,000 $ _ $
60 2,000 $ $
8'h x 11;double sided;regular pa.er;701b text;color
61 500 $ $
62 1,000 $ $
63 2,000 $ $
8'a x 11;double sided;regular pa er;100lb text;color
64 500 $ $ ._
65 1,000 $ $
66 2,000 $ $
8 Y x 14-single sided;regular pa.er;100lb text;color;
67 500 $ S
68 t000 $ S
69 2000 $ $
8%x 14-single sided;regular paper;701b text,color;
70 500 $ $ _.
71 . 1,000 $ $
72 2,000 $ $
8'A x 14-double sided;regular pa.er,701b text;color;
73 500 $ $
74 1,000 $ _ $
75 I 2,000 $ $
8%x 14-double sided;regular paper, 100lb text,color
76 500 $ S
_77 1,000 $ $ -
_ 78 2,000 $ $
9 I ADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRIMING AND BULK MAILING SERVICES
GROUP 9-BROCHURES
Estimated
Lot Pricer Delivery Time
Item No.of Copies Lot Price Per 50' (Calendar Days)
EVENT PROGRAM 10%x 8.25 fiat final;5.25 x 8.25-4.a.e single sided.self cover;saddle slicked;color.
1,000 $ $
2 2,000 $ - $ _ _
3 5,000 $ $
101 x 8.25 flat final;525 x 8.25-4 ra.e double sided.self cover;saddle stitched;color.
4 1,000 $ $ ._
5 2,000 $ $
•
6 5,000 $ $
BOOKLET
51 x 81 final;8 1 x 11 -8 page flat bifold;saddle stitched;80 lb.text stock,two(2)color.
7 250 $ $
8 500 $ $
9 1,000 $ $
I 5%x 81/2 final,,8 Yr x11-8 page flathifold;saddle stitched; 80 lb.cover stock,two(2)color,
10 250 $ $
11 500_ $ $
12 1,000 _ $ $
BROCHURES
3.66 x 81/2 final;8%x 11-.atefold flat;80 lb.text stock;color.
H _ 250 $...
500 $
5 1,003 $ $
3.66 x 8%final;8%x 11 -gatefold flat;80 lo.cover stock;color.
18 250 $ $
17 500 _ $ $
18 j . 1,000 $ _ $
4.66 x 81/2 final; 14 x 81/4.atefold flat;color.
19 500 $ $
20 1,000 $ S
21 2,000 $ . $
6.33 x 13 final:19-13 tdfold flat;color.
22 250 $ $
23 _ 500 _ $ $
24 1,000 $ $.
_7 x 81 final;14 x 8%bifold flat;color.
25 250 $ $
26 500 $ $
27 1,000 $ $
10IADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
5.83 x 9.58 final: 100#enamel text stock printed 4/4;Vold flat,full color;double sided.
28 5.000 $ $
29 7.500 $ $ _
30 10,000 $ $
GUIDE
13 x7—single sided;gatefold;color.
31 40,000 $ $
32 50,000 $ $
33 70,000 $ $
13 x7—double sided;gatefold;color. —
34___ 40000 $ $ ___
35 50000 $ $
• 36 70000 , $ $
PAMPHLETS
8%x 11;glossy paper;8DIb card stock;color;double sided;tri-folded and sealed for mailing_
37 10000 $ $ _
38 , 15,000 $ $
•
' 39 20,000 $ $
8%x 14;glossy paper;801b card stock'color:double sided;tri-folded and sealed for mailing
40 10,000 $ $
41 15,000 _ $ $
42 20,000 $ $
GROUP 10-POSTERS
Estimated
Lot Price/ Delivery Time
Item No.of Copies Lot Price Per 50' (Calendar Days)
8' x 11 trim; semi matte digital/100 lb.text stock;color.
1 2,000 _ $ $ _
2 _ 5,000 $ $
3 10,000 $ $
B Y x11 trim',semi matte digital/100 lb.cover stock;color.
4 2,000 $ $
5 5,600 $ $
j 6 10,000 $ $ '
11 x 17 trim; 1 sided,color.
7 2,000 $ $
8 5,000 $ $
9 10,000 $ $ _..
24 x 36;semi matte digital/100 lb.text stock',color.
10 30 _ $ $
24 x 36;semi matte digital/100 lb.cover stock;color.
11 30 $ $
•
11IADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
48 x 12 card stock;color.
12 6 $ $
GROUP 11-REAL ESTATE SIGNS
Estimated
Lot Price/ Delivery Time
Item No.of Copies Lot Price Per 502 (Calendar Days)
_ MAJOR EVENT PLANNING(MEP)SIGNS
18 x 24 stakes; 1 color;corrugated plastic.
1 50
2 100 $
18 x 24 grommets; 1 color;corrugated plastic.
3 50 $
4 100 $
18 x 24 stakes and grommets; 1 color;corrugated plastic
5 50 $
6 100 $
PARKS AND RECREATION SIGN
24 x 36 grommets; 1 color;corrugated clastic.
8 10
e 50
9 100 $
GROUP 12-MISCELLANEOUS ITEMS
Estimated
Lot Price/ Delivery Time
Item No.of Copies Lot Price Per 502 (Calendar Days)
BUSINESS CARDS
2.125 x 3.625;2 color.
3 5,00 $
2 1,000 $ $
3 5,000 S $
4 x 3%;scored;UV coated; 12pt
4 500 S $
5 1,000 S $ I
6 5,000 $ $
4 x 3%;sin•le sided;color.
7 500 $ $
8 1,000 $ $ )
9 5,000 $ _$
4 x 3%I double sided;color.
10 500 $ $ I _
11 1,000 $ $ '12 _ 5,000 $ $
12 I ADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
2,125 x 4.250;scored and folded;color.
13 500 $ i $ 'i
14 1,000 $ $ j
15 5,000 $ .-- $
31/2 x 31/2; UV coated, 12pt;color.
16 250 $ $
17 500 $ $
18 1,000 $ $
DOOR HANGER
4.25 X 11;slit and punched;UV coated; 12pt;color.
19 1,000 $ $
23 5,000 $ $
21 l0000 $ $
ENVELOPES
#10 envelopes with window;2 color.
22 1,000 $ _ $
23 5,000 $ $
24 10,000 $ $
#10 envelopes with no window; 2 color.
25 4000 $ 3
26 5.000 $ S
27 10,000 $ $
DUPLICATE CARBON
1 part 8'Ax 11
28 350 $ $
29 700 $ $
30 1,000 $ $
Apart 8%x 11
31 350 $ $
32 700 _ $ $
33 1,000 $ $ _
3 part 8'/x11
34 350 $ $
35 700 $ $
38 1,000 $ $
4part8''Ax11
$
37 350 $
38 700 $ $
39 1,000 $ $
2 part and numbered 8%x 1'
40 _ 350 $ $
41 700 $ $
42 1,00C $ $
13 I ADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND I
CITYWIDE PRINTING AND BULK MAILING SERVICES
1The City reserves the right to vary the number of pages, the quantity printed, and the number of issues throughout the life of the contract.
The above lot price shall apply to print job overruns within 500 copies of the specified number of copies.
2The City reserves the right to vary the quantity printed throughout the life of the contract.The above lot price siall apply to print job overruns
within 50 copies of the specified number of copies.
Bidders Affirmation
Company:
Authorized Representative:
Address:
Telephone:
Email:
Authorized Representative's Signature:
The remainder of this page was left intentionally blank.
•
141 ADDENDUM NO.1
INVITATION TO BID NO.2018-038-NO
CITYWIDE PRINTING AND BULK MAILING SERVICES
BEACH
INVITATION TO BID ( ITB)
CITYWIDE PRINTING AND BULK MAILING SERVICES
2018-038-ND
BID ISSUANCE DATE: APRIL 12, 2018
BID DUE: MAY 10, 2018 @ 3:00 PM
ISSUED BY:
NATALIA DELGADO, PROCUREMENT CONTRACTING OFFICER I
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3`d Floor, Miami Beach, FL 33139
305.673.7000 x62631 nataliadelgado@miamibeachfl.gov I www.miamibeachfl.gov
BEACH
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED N/A
0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3
0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 15
APPENDICES:
APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS
APPENDIX B "NO BID" FORM
APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS
APPENDIX D SPECIAL CONDITIONS
APPENDIX E COST PROPOSAL FORM
APPENDIX F INSURANCE REQUIREMENTS
ITS 2018-038-ND 2
BEACH
SECTION 0200 INSTRUCTIONS TO BIDDERS
1.GENERAL.
This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City), as the means for prospective
Proposers to submit their qualifications, proposed scopes of work and cost proposals (the 'bid") to the City for the
City's consideration as an option in achieving the required scope of services and requirements as noted herein. All
documents released in connection with this solicitation, including all appendixes and addenda, whether included
herein or released under separate cover, comprise the solicitation, and are complementary to one another and
together establish the complete terms, conditions and obligations of the Proposers and, subsequently,the successful
Bidders(s) (the "contractor[s]") if this ITB results in an award.
The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder
who has received this ITB by any means other than through PublicPurchase must register immediately with
PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may
result in disqualification of proposal submitted.
2. PURPOSE.
The City currently has an agreement for Citywide printing services and has separately issued and awarded requests
for quotes for bulk mailing services. The purpose of this bid is to establish a contract, by means of sealed bids, with
a qualified firm(s) to: 1) supply of all labor, materials, tools, and equipment necessary to provide printing, and bulk
mailing services to the City of Miami Beach on an as needed basis, or 2)participate in a pool of prequalified vendors.
The requirements and specifications are further detailed herein and more specifically in Appendix C. Interested firms
may submit a bid response for one or more groups. In order to be considered for a group, bidder must submit
pricing for all line items within the group.
3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows:
ITB Issued April 12, 2018
Pre-Bid Meeting April 23, 2018 @ 9:00 a.m. (ET)
Deadline for Receipt of Questions April 30, 2018
Responses Due May 10, 2018 @ 3:00 p.m. (ET)
Tentative Commission Approval Authorizing Award June 6, 2018
4. PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Procurement Contact Telephone: Email.
Natalia Del.ado 305-673-7000 x6263 nataliadel.ado• miamibeachl..ov
Additionally. the City Clerk is to .e ..i•. .n II .mm nic tiros via •-m it . : RafaelGranadoBmiamibeachT.ov;
or via facsimile: 786-394-4188.
The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be
received no later than seven (7) calendar days prior to the date proposals are due as scheduled in Section 0200-3.
All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
113 2018-038-ND 3
BEACH
4. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s)
may be scheduled.
A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
Procurement Department
Conference Room
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these
steps:
(1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America)
(2) Enter the MEETING NUMBER: 9415468
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
ITB expressing their intent to participate via telephone.
5. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are
not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site
visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this
solicitation.Addendum will be released through PublicPurchase.
6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised
and until an award recommendation has been forwarded to the City Commission by the City Manager are under the
"Cone of Silence." The Cone of Silence ordinance is available at
http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or
inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception
communications with the Procurement Director, or his/her administrative staff responsible for administering the
procurement process for this solicitation providing said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.
7. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http://web.miamibeachfl.qov/procurementiscroll.aspx?id=79113 .
CONE OF SILENCE CITY CODE SECTION 2-486
PROTEST PROCEDURES CITY CODE SECTION 2-371
DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3
LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2406
CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487
CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT
ISSUES CITY CODE SECTION 2-488
REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL
BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373
LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2410
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• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE-
DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374
• FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300
• ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449
8. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before
submitting a Bid, to:
• Examine the solicitation thoroughly.
• Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress,
performance or furnishing of the Work.
• Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and
ordinances that may affect costs, progress, performance,furnishing of the Work, or award.
• Study and carefully correlate Bidders observations with the solicitation.
• Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder
knows or reasonably should have known.
• The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has
complied with the above requirements and that without exception, the Bid is premised upon performing and
furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope
and detail to indicate and convey understanding of all terms and conditions for performance and furnishing
of the Work.
9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS.The City reserves the right to postpone the deadline
for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any
such postponement to all prospective Bidders through PublicPurchase.
10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due
date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and
proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code
Section 2-371 shall be barred.
11. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-
3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern
owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within
five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or
contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the
adjusted prices of two (2)or more bidders which are a small business concern owned and controlled by a veteran(s)
or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written
request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and
service, then the award shall be made to the service-disabled veteran business enterprise.
12. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools,
services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be
otherwise expressly provided in the solicitation.
13. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest
responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended
for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the
City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall
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exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems
to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s) and,
may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids
received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides
that the City may consider the following:
• The ability,capacity and skill of the bidder to perform the Contract.
• Whether the bidder can perform the Contract within the time specified,without delay or interference.
• The character, integrity, reputation,judgment, experience and efficiency of the bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with laws and ordinances relating to the
Contract.
14. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or higher), as
available, by line item, by group or in its entirety, beginning with lowest, responsive, responsible bidder (primary),
followed by the second lowest, responsive, responsible bidder (secondary), and continuing with other responsive,
responsible bidders in order of next best cost. The City will endeavor to utilize vendors in order of award. However,
the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with
any contract or delivery requirement; 2)it is in the best interest of the City to do so regardless of reason.
15. BINDING CONTRACT. The signed bid shall be considered an offer on the part of the bidder, which offer shall be
deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of
the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s).
The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted
the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1)Addendum
in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the
City may procure the items or services from other sources and hold the bidder responsible for any excess cost
occasioned or incurred thereby.
16. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
17. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with
the Bid requirements,terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that
may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to
the Bidder.
18. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award.
Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120)
calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price
before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may
withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by
delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and
City Commission.
19. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from
the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that
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meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the
Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall
be placed in the same response. This provision only applies to formal solicitations for the procurement of goods,
services, items, equipment, materials, and/or supplies.
20.AMERICAN WITH DISABILITIES ACT.To request this material in accessible format, sign language interpreters,
information on access for persons with disabilities, and/or any accommodation to review any document or participate
in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY)
five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).
21. NON-DISCRIMINATION.The bidder certifies that it is in compliance with the non-discrimination clause contained
in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment
opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's
Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit discrimination by reason of
race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status,
and age or disability.
22. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person,company or corporation, without the prior written consent of the City.
23. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all
reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and
records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination,
excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents,
papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other
pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the
immediate cancellation of this contract by the City.
24. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be
submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will
notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the
Special Conditions.
25. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall
be submitted to the ordering City department.
26. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give
written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10)
calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in
default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City,
through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without
cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior
written notice to the bidder.
27. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any
informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the
best interest of the City of Miami Beach.
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28. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of
the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven
(7)calendar days prior to the scheduled Bid opening date, a request for clarification.
Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s)from
bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original
specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum
shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt
of any and all Addendum, and filling in and signing in the spaces provided in Appendix A, No. 14 Acknowledgement
of Addendum. Failure to acknowledge Addendum may deem a bid non-responsive.
The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing
by any City representative, unless issued by the City via formal written Addendum to this Bid.
Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755
Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk.
29.COLLUSION.Where two(2) or more related parties each submit a bid or bids for any contract, such bids or bids
shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to
the extent of ownership, control and management of such related parties in the preparation and submittal of such bid
or bids. 'Related parties' means bidders or the principals thereof which have a direct or indirect ownership interest in
another bidder for the same contract, or in which a parent company or the principals thereof of one(1) bidder have a
direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be
rejected.
Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract
resulting from collusive bidding may be terminated for cause.
30. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard
production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees
items offered and delivered to be new, unused, and free from any and all defects in material, packaging and
workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the
manufacturers standard warranty but in no case for a period of less than 12 months from date of acceptance. All
containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.
31. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
32. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of
days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time
may become a basis for making an award. Delivery shall be within the normal working hours of the City using
Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding
holidays, from 8:30 A.M. to 4:00 P.M.
33. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time (in calendar days)
for each item. It must be a firm delivery time; no ranges(For example, 12-14 days)will be accepted.
34. DEMONSTRATION OF COMPETENCY.
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A. Pre-award inspection of the bidders facility may be made prior to the award of contract.
B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods
and/or services as described in this Bid.
C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform
the services if awarded a contract under the terms and conditions of this Bid.
D. the terms "equipment and organization', as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the
City of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a bidder, including past performance (experience), in making an award that is in the best interest
of the City.
F. The City may require bidders to show proof that they have been designated as authorized representatives of
a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also
require material information from the source of supply regarding the quality, packaging, and characteristics
of the products to be supply to the City. Any material conflicts between information provided by the source
of supply and the information contained in the bidder's bid may render the bid non-responsive.
G. The City may, during the period that the contract between the City and the successful bidder is in force,
review the successful bidders record of performance to ensure that the bidder is continuing to provide
sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the
bidder's performance on contracts awarded to it by the City, the City may place said contracts on
probationary status and implement termination procedures if the City determines that the successful bidder
no longer possesses the financial support, equipment, and organization which would have been necessary
during the bid evaluation period in order to comply with the demonstration of competency required under this
subsection.
35. DISPUTES. In case of any doubt or difference of opinion as to the items and/or services (as the case may be)to
be furnished hereunder, the decision of the City shall be final and binding on all parties.
36. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be
as follows:
A. Any contract or agreement resulting from the award of this Bid;then
B. Addendum issued for this Bid, with the latest Addendum taking precedence; then
C. The Bid;then
a The bidder's bid in response to the Bid.
37. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such
award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by
the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds
for removing the bidder from the City's bidders list.
38. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid
specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality,
design and construction with all published claims of the manufacturer.
The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified
brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items
offered requires complete descriptive technical literature marked to indicate detailed conformance with
specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS
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INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE ANAL.
Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides
as to a standard of acceptable product quality level only and should not be construed as an endorsement or a
product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that
product(s)offered conform with or exceed quality as listed in the specifications.
39. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears
to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the
City.
40. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a
public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach,
Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this
solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are
protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue
of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the
City on a"first priority" under the emergency conditions noted above.
41. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is
not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon
the City's actual needs and/or usage during a previous contract period. The City may use said estimates for
purposes of determining whether the low bidder meets specifications.
42. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all
conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non-
responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of
the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you
must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The
City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids.
43. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the
bidder's facilities at any time, upon reasonable prior written or verbal notice.
44. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally,
Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to
(a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in
order to perform the services; (b) provide the public with access to public records on the same terms and conditions
that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter
or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for
retaining public records and transfer, at no cost, to the public agency all public records in possession of the
contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored electronically must be provided to the
public agency in a format that is compatible with the information technology systems of the public agency.
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45. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the
bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price,
unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid.
46. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official,
employee,contractor,or agent of the City, for the purpose of influencing consideration of this Bid.
47. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers,
employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and
costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting
from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and
shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be
incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required
by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein
provided. The above indemnification provisions shall survive the expiration or termination of this Agreement.
48. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise
provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until
acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City.
If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications,
the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's
expense.
49. LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all licenses, permits, and inspection
fees required under the contract; and shall comply with all Applicable Laws.
50. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade
County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the
items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of
Applicable Laws will in no way be a cause for relief from responsibility.
51. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of
Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume
the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work
complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by
negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with
Applicable Laws.
52. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder
agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified.
and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and
all documentation, certification, authorization, license, permit, or registration currently required by applicable laws,
rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations,
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authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of
this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract.
53. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions,
and all instructions pertaining to supplies and services. Failure to do so will be at the bidders risk and may result in
the bid being non-responsive.
54. MODIFICATIONIWITHDRAWALS OF BIDS.A bidder may submit a modified bid to replace all or any portion of
a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time
will NOT be considered.
Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration
of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid
due date and before said expiration date and letters of withdrawal received after contract award will NOT be
considered.
55. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications.
Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These
items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the
City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of
these stipulations may also result in the bidder's name being removed from the City's vendor list.
56. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or
non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
57. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied
pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act
of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines
levied because of inadequacies to comply with this condition shall be borne solely by the bidder.
58. PATENTS 8 ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and
its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses
for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in
the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any
way involved in the work.
59. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to
comply with Bid specifications,free of damage or defect, and properly invoiced.
60. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing
the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity
specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE
quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special
Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be
considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment
terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in
accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be
ITB 2018-038-ND 12
','. BEACH
made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a
consideration in determination of award of bid(s).
61. PRODUCT INFORMATION. Product literature, specifications, and technical information, including
Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM".
However, in all cases must be provided within five(5)calendar days upon request from Purchasing Agent.
62. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any
person requiring an accommodation at the Bid opening because of a disability must contact the Procurement
Division.
63. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of
items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the
bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid
opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the
bidder's name. Failure of the bidder to either deliver required samples, or to cleady identify samples may be reason
for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Department,
1755 Meridian Avenue 3rd Floor, Miami Beach, FL 33139.
64. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
65. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from
the successful bidder. However, the City reserves the right to purchase the items from state or other governmental
contract, or on an as-needed basis through the City's spot market purchase provisions.
66. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without
previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments
will be returned at the bidder's expense.
67.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes.
68. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be
given to bidders certifying that they have implemented a drug free work place program. A certification form will be
required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace
program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to
be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or
the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's
discretion, which will make a recommendation for award to the City Commission.
69. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise
violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the
City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to
be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by
the bidder of the written termination notice.
In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work
and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a
consequence of the default.
Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained
ITB 2018-038-ND 13
BEACH
by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to
the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from
the successful bidder is determined.
The City may, at its discretion, provide reasonable"cure period"for any contractual violation prior to termination of
the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default
within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this
subsection 1.57.
70. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or
services then remaining to be performed, at any time, by giving written notice to the successful bidder of such
termination, which shall become effective thirty(30) days following receipt by bidder of such notice. In that event, all
finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is
terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance
with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services
actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in
assembling and delivering to City all documents. No compensation shall be due to the,successful bidder for any
profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total
extent of the City's liability to the successful bidder upon a termination as provided for in this subsection.
71. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and
fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the
item(s) offered and fumished.
72. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or
facilities ("items'), it is hereby agreed and understood that the City, through the approval of the Department and
Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than
$50,000), may require additional items to be added to the Contract which are required to complete the work. When
additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being
requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these
quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract
vendor(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a
Purchase Order(or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary
to add additional items through a formal amendment to the Contract, to be approved by the City Manager.
The City may determine to obtain price quotes for the additional items from other vendors in the event that
fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the
City's discretion.
ITB 2018-038-ND 14
BEACH
SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed
envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound
copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within
two (2) days of request by the City. The following information should be clearly marked on the face of the envelope
or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids
received electronically, either through email or facsimile, are not acceptable and will be rejected.
2. BID PROPOSAL. The Bid Proposal is to include the following:
• TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed
mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non-
responsive.All corrections on the Cost Proposal Form shall be initialed.
FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER INCLUDED IN THE
ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT IN BID BEING DEEMED NOT
RESPONSIVE AND NOT BEING FURTHER CONSIDERED.
• TAB 2- Bid Certification, Questionnaire and Affidavits (Appendix A).
• TAB 3— Equipment Inventory. Bidder shall have necessary inventory to provide bulk mailing services to
the City of Miami Beach on an as needed basis (Refer to Appendix C, Section C2).
The City reserves the right to request any documentation omitted, with exception of the Cost Proposal Form
(Appendix E), Proposal Certification, Questionnaire& Requirements Affidavit (Appendix A), and Bid Bond (if
applicable). Bid Submittals received that do not include the Cost Proposal Form, completed as required and fully
executed, or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any omitted
documentation within three(3) calendar days upon request from the City, or the bid may be deemed non-responsive.
Non-responsive bid packages will receive no further consideration.
3. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered late and not be
accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays,
natural or otherwise.
ITB 2018-038-ND 15
APPENDIX A
Proposal Certification ,
Questionnaire &
Requirements Affidavit
ITB 2018-038-ND
Citywide Printing and Bulk Mailing
Services
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2018-038-ND 16
Solicitation No: Solicitation Tide-
2018-038-ND
itle2018-038-ND Citywide Printing and Bulk Mailing services
Procurement Contact Tel: Email.
Natalia Delgado 305-673-7000 x6263 nataliadelgado@miamibeachd.gov
PROPOSAL CERTIFICATION, QUESTIONNAIRE& REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME:
NO.OF YEARS IN BUSINESS NO.OF YEARS IN BUSINESS LOCALLY: NO.OF EMPLOYEES:
OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:
FIRM PRIMARY ADDRESS(HEADQUARTERS):
CITY
STATE: ZIP CODE.
TELEPHONE NO.:
TOLL FREE NO.
FAX NO.
FIRM LOCAL ADDRESS:
CITY-
STATE: ZIP CODE.
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.:
ACCOUNT REP TOLL FREE NO:
ACCOUNT REP EMAIL.
FEDERAL TAX IDENTIFICATION NO.
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal
information. applicable licensure, resumes of relevant individuals, client information, financial information,or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
ITB 2018-038-ND 17
Veteran Owned Business.Is Proposer claiming a veteran owned business status?
YES NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is
certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal
government,as required pursuant to ordinance 2011-3748.
2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier
Qualification Report(SCR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the
City,of the SOP directly from Dun &Bradstreet,The cost of the preparation of the SQR shall be the responsibility of the Proposer.
The Proposer shall request the SQR report from D&B at:
https:llsupplierportal.dnb.comlwebapplwcslstoreslservletlSupplierPortal?storeld=11696
Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each
Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in
the solicitation process. For assistance with any portion of the SQR submittal process,contact Dun &Bradstreet at 800-
424.2495.
SUBMITTAL REQUIREMENT: Proposer shall request that Dun&Bradstreet submit its Supplier Qualifier Report directly to the City,
with bid or within 2 days of request.
3. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse,parent,sibling, and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its
affiliates.
4. References& Past Performance. Proposer shall submit at least three(3) references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name&Title,3)Address,4)Telephone,5)Contacts Email and 6)Narrative on Scope of Services Provided.
5. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation.or had
a contract cancelled due to non-performance by any public sector agency?
YES NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions,
as prescribed therein, including disqualification of their Proposals,in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its
proposal/response or within five (5)days upon receipt of request. The Code shall, at a minimum, require the Proposer,to comply
with all applicable governmental rules and regulations including, among others, the conflict of interest,lobbying and ethics provision
of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,
Proposer may submit a statement indicating that it will adopt, as required in the ordinance,the City of Miami Beach Code of Ethics,
available at www,miamibeachfl.govlprocuremenH.
ITB 2018-038-N D 18
8. Living Wage. Pursuant to Section 2-408 of the City of Miami Beach Code, as same may be amended from time to time, covered
employees shall be paid the required living wage rates listed below:
1. Effective January 1,2018,covered employees must be paid a living wage rate of no less than$11.62 per hour with health
care benefits of at least$2.26 per hour,or a living wage rate of no less than$13.88 per hour without health care benefits.
2. Effective January 1,2019,covered employees must be paid a living wage rate of no less than$11.70 per hour with health
care benefits of at least$2.74 per hour,or a living wage rate of no less than$14.44 per hour without health care benefits.
3. Effective January 1, 2020, covered employees must be paid a living wage rate of no less than 411.78 per hour with health
care benefits of at least$3.22 per hour,or a living wage rate of no less than$15.00 per hour without health care benefits.
The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using
the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale,issued by the U.S.Department of Labors Bureau
of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent (3%). The City may also, by
resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement
same(in a particular year).
Proposers'failure to comply with this provision shall be deemed a material breach under this proposal.under which the City may,at
its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and
fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is
available at www.miamibeachflgovlprocuremenf/.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to
the living wage requirement. Any payroll request made by the City during the contract term shall be completed electronically via the
City's electronic compliance portal.LCP Tracker(LCPTracker.net).
9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over$100000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits"to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach.Florida; and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
YES NO
B. Does your company provide or offer access to any benefits to employees with (same or opposite sex)domestic partners*or to
domestic partners of employees?
YES NO
C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified.
Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;othe'
benefits are provided directly to the spouse or domestic partner,such as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health
Sick Leave
Family Medical Leave
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at www.miamibeachfl.gov/procurement/scroll.aspx?id=79113.
ITB 2018-038-ND 19
10. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time, states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity came may not submit a
proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or
reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals,
proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of
the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on
the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list.
11. Non-Discrimination. Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the
business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code, including the
blacklisting,divesting from, or otherwise refusing to deal with a person or entity when such action is based on race, color, national
origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it
is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution
2016-29375,the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi.as well as
the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on
behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these
states.
SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees it
is and shall remain in full compliance with Resolution 2016-29375.
13. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a
competitive solicitation,unless the proposer certifies in writing that the business has adopted and employs written policies,practices,
and standards that are consistent with the City's Fair Chance Ordinance, set forth in Article V of Chapter 62 of the City Code ('Fair
Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an
applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment
positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a
statement on an employment application that a person with a criminal record may not apply for the position.
SUBMITTAL REQUIREMENT:No additional submittal is required at this time. By virtue of executing this affidavit, Proposer certifies
that it has adopted policies, practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide
the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the
representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate termination for
cause of the agreement,in addition to any damages that may be available at law and in equity.
14. Acknowledgement of Addendum. After issuance of solicitation. the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements.The City will strive to reach every Proposer
having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely
responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the Proposer has received all addenda released by the City pursuant to this solicitation. Failure to
obtain and acknowledge receipt of all addenda may result in proposal disqualification.
initial to Confirm Initial to Confirm Initial to confirm
Receipt Receipt Receipt _
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required.submit under separate cover.
ITB 2018-038-ND 20
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the'City')for the recipients convenience.Any
action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award,or in failing or refusing to make
any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance
of an award,shall be without any liability or obligation on the part of the City.
In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals,may accept or reject proposals,and may
accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal,the applicant agrees to deliver such further details,information and assurances, including financial
and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,
shareholders,partners and employees,as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should
rely exclusively on their own investigations, interpretations,and analyses.The solicitation is being provided by the City without any warranty or
representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its
agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval.
The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be
made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors,omissions, or withdrawal from the market without notice. Information is for guidance
only,and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason,without any resultant liability to the City.
The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as
required by such law,All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida
Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public
records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal,and authodzes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true,accurate and complete,to the best of its knowledge,information,
and belief.
Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,or any action
or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous
sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no
liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the
provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
ITS 2018-038-ND 21
PROPOSER CERTIFICATION
I hereby certify that: I. as an authorized agent of the Proposer, am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any
other proposal: Proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal,
inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate.
Name of Proposers Authorized Representative: Title of Proposers Authodzed Representative:
Signature of Proposer's Authorized Representative: Date:
State of ) On this day of 20 ,personally
appeared before me who
County of ) stated that (s)he is the
of , a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the of
My Commission Expires:
013 2018-038-ND 22
APPENDIX B
" No Bid " Form
ITB 2018-038-ND
Citywide Printing and Bulk Mailing
Services
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Note: It is important for those vendors who have received notification of
this solicitation but have decided not to respond, to complete and submit
the attached "Statement of No Bid." The "Statement of No Bid" provides
the City with information on how to improve the solicitation process.
Failure to submit a "Statement of No Bid" may result in not being notified
of future solicitations by the City.
ITB 2018-038-ND 23
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR INDICATED BELOW:
Workload does not allow us to proposal
Insufficient time to respond
Specifications unclear or too restrictive
Unable to meet specifications
Unable to meet service requirements
Unable to meet insurance requirements
Do not offer this product/service
_OTHER. (Please specify)
We do_do not want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
PROCUREMENT DEPARTMENT
ATTN: Natalia Delgado, Procurement Contracting Officer I
PROPOSAL #2018-038-ND
1755 MERIDIAN AVENUE, 3RD FLOOR
MIAMI BEACH, FL 33139
ITB 2018-038-ND 24
APPENDIX C
Minimum Requirements
& Specifications
ITB 2018-038-ND
Citywide Printing and Bulk Mailing
Services
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2018-038-ND 25
Cl. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation
are listed below. Proposers that fail to comply with the minimum requirements shall be deemed
non-responsive and shall not have its bid considered.
1. Prospective Bidder shall have been authorized to conduct business in the State of Florida
for a minimum of three(3)years from bid opening date.
C2.Scope of Services.
Successful bidder(s) will be required to supply all labor, materials, tools, and equipment necessary
to provide printing, and bulk mailing services to the City of Miami Beach on an as needed basis.
Bulk Mailing Services.
• The bidder must be primarily engaged in the processing of mail.
• The mail house must use City branded envelopes with return address to each
specific department.
• The mail house must use the City of Miami Beach's 1st class permit or an
authorized mail permit provided by the City department requesting the service.
• The mail house personnel shall be equipped with two way mobile communication
capacity to communicate directly with the City, from anywhere at any time. The
mail house personnel must carry valid personal as well as employee issued
identification. The mail house personnel must be able to converse in
English/Spanish with City staff.
• The services to be provided to the City include but are not limited to: processing
mail such as folding, inserting,tabbing or addressing, pick-up, and delivery of mail.
• Each mailing service must be completed no later than the second work day after it
is received. The City shall be notified when the mail has been delivered.
• Regular presort mail must be processed and delivered to the USPS/other delivery
site on the day it is picked up from the City. Regular presort mail must not be held
overnight by the vendor.
• The mail house should be able to provide a list with the addresses of affected or
impacted residents within a specified radius from a property, if requested.
• The price of postage shall be provided as pass-through cost only.
Bulk Mailing Equipment.
• Bidder shall have at their processing facility a minimum of two (2) operational Multi
Line Optical Character Readers(MLOCR) Barcode systems.
• Bidder shall have a minimum of one (1) Remote Video Encoding (RVE)or Manual
Encoding system to process poorly addressed mail pieces or hand delivered mail
pieces.
• Bidder shall have a minimum of one (1) USPS authorized Postage Metering
ITB 2018-038-ND 26
system.
• Bidder shall have a minimum of one(1)courier vehicle.
• The successful bidder must maintain all equipment necessary to perform the
services in excellent conditions at all times.
• Bidder shall take necessary measures to secure City mail from theft, forgery,
alteration, or exposure to the elements. The successful bidder shall assume sole
responsibility for City mail.
• In the event of a power outage, the Bidder shall have an emergency backup power
generator system in order to remain operational and able to process City mail.
• The City reserves the right to change pick-up times and locations with 48 hours
prior notice to the successful bidder.
Green/Sustainable Printing Practices. Bidders shall indicate the measures taken by the
company to reduce negative environmental impacts, such as, but not limited to: (1) the type of ink
use such as soy or vegetable based inks; (2) the type of paper such as recyclable paper or post-
consumer recycled content; (3) the machinery utilized, (4) obtaining green certification acquired
such as the well-managed forest chain of custody certification from the Forest Stewardship Council
or becoming certified as a G7 Color Management Printer, or a Sustainable Green Printer; or (5)
wind, carbon or other credit purchased by the company to offset the atmospheric impact of
shipping activities.
C3. Minimum Specifications
PRINTING AND BULK MAILING SERVICES. Successful bidder(s) shall be required to print and
mail the following items in accordance with the minimum standards established herein.
MB Magazine(Group 1).
Vendor must use 100% post-consumer recycled content and processed chlorine free paper. In
addition, the paper shall be Green Seal Certified or Forest Stewardship Council (FSC)certified.
Printing of MB Magazine. The "MB Magazine" is currently printed quarterly (four (4) times per
year)and is produced by the Office of Communications of the City of Miami Beach and is subject to
change. Please visit the following website to view sample: www.scribd.com/miamibeachnews. City
staff must be involved in the entire process.
Successful bidder will ship copies of each publication, in cartons, to the designated fulfillment
house. Over runs of the MB Magazine shall be shipped in cartons to the Office of Communications,
located at 1701 Meridian Avenue, Suite 500, Miami Beach, FL 33139. Prices shall include freight to
City's mail house and City premises.
A pre-press sample is required. City's personnel will be present to see first magazine off press for
changes/adjustments if necessary during the printing process. Alterations, which do not require
additional work or material, shall be allowed at no charge. The MB Magazine is a full color
ITB 2018-038-ND 27
magazine with the following features:
• 4/4 process color(Full Bleed);
• 701b matte inside text, 100lb matte text cover;
• Trim size: 8%x 11 upright;
• Final size: 83/s by 10 7/8;
• Artwork: Camera-ready/CD supplied by City or via FTP web-drop;
• software use: Macintosh or PC format; InDesign CS5, Photoshop CS5,and Illustrator CS5;
• Proofs: HP'S +high Resolution Digital proofs, Match Print/Pre-press Sample;
• Binder Work: Fold, perfectbind and trim;
• Outflm 11x17 match print
Over runs to be delivered to:
Office of Communications
1701 Meridian Avenue, Suite 500
Miami Beach, Florida 33139
Bulk Mailing of MB Magazine
Prints approximately 65,000 copies
Mailed to all residential addresses in Miami Beach's municipal boundaries
Data Processing:Address Standardization
Presort, Barcode-Zip+4, Merge/Purge
Metering
Duplications, CASS Certification
Addressing (ink-jet)
List updates
Facing slips,sort carrier routes, palletize
Labeling
Sort
Bundle
Sack
Postage: Pre-sorted Standard
Deliver to USPS/Miami BMAU/Weighted-Verified
Drop Ship to: Post Office Miami Beach Stations
Provide mailing list
Recreation Review Magazine(Group 2).
Printing of Recreation Review Magazine. The "Recreation Review' magazine is currently
printed one (1) time per year and highlights the City's Parks and Recreation programs and events
and is subject to change. Please visit the following website to view sample:
http://co ntent.yudu.com/li braryHtm l/A42 pla/2017S u m merCam pRecRev/reader.htm I?refU rlr http%3
A°/2F%2Ffree.yudu.com%2Fitem%2Fdetails%2F3917197%2F2017-Summer-Camp-Rec-Review
Successful bidder will ship copies of the publication (approximately 10,000+), in cartons, to the
designated fulfillment house. Over runs of the Recreation Review shall be shipped in cartons to the
ITB 2018-038-ND 28
City of Miami Beach Parks and Recreation Department, located at 1701 Meridian Avenue, Suite
401, Miami Beach, FL 33139. Prices shall include freight to City's mail house and City premises.
City staff must be involved in the entire process.
A pre-press sample is required. City's personnel will be present to see first magazine off press for
changes/adjustments if necessary during the printing process. Alterations which do not require
additional work or material shall be allowed at no charge.
The Recreational Review Magazine is a full color magazine with the following features:
• Saddle Stitch with no trim, combined with 1 stitch in center and trim;
• Estimated 15,000 copies(direct mail 10,000 est. + over runs 5,000);
• Ink Color:4/4 process color(Full Bleed);
• 100lb glossy self cover or 701b glossy self cover;
• Trim Size: 8%x 11 upright;
• Final size: 8 2/8 x 10 7/e;
• Artwork: CD supplied (Disk) Department will provide layout;
• Format: Apple Macintosh;
• Software use: InDesign CS5/Photoshop CS5/Illustrator CS5;
• Proofs: High Resolution Digital proofs- Film Output/Match Print/Pre-Press Sample on Press;
• Binder Work: Fold, saddle stitch and trim (40-pages) -Additional Staple for 8-page Insert;
• Digital Specs: Output For Film, 36,40 OR 48 pages book 8 72 x 11 -Outfilm 11 x17 match print;
Over runs to be delivered to:
Parks&Recreation Department
1701 Meridian Avenume,411 Floor
Miami Beach, Florida 33139
Bulk Mailing of Recreation Review Magazine.
16 or 32 page self cover
Prints approximately 15,000 copies
Mailed to families with children whose residential address lies in Miami Beach's municipal
boundaries
Pick up from location
The printer delivers to the mailer. The mailer delivers to Miami Beach post office stations for zip
codes 33139, 33140 +33141
Data Processing: Address Standardization
Presort, Barcode-Zip+4, Merge/Purge
Metering
Duplications, CASS Certification
Addressing (ink-jet)
Labeling
Sort
Bundle
Sack
Postage: Pre-sorted Standard
ITB 2018-038-ND 29
Deliver to USPS/Miami BMAUIWeighted-Verified
Drop Ship to: Post Office Miami Beach Stations
Provide mailing list
Summer Flyers (Group 3).
Printing of Summer Flyers. 8 x 11; regular paper; 701b or 100lb text; color; double or single
sided. Publishes lx a year;this once a year issue prints approximately 14,000 to 20,000 letters.
Bulk Mailing of Summer Flyers.
Provided in electronic format: Form Letter and Database
Prints approximately 14,000 to 20,000 letters.
Mailed to families with children whose residential address lies in Miami Beach's municipal
boundaries
Pick up services-envelopes
Data Processing:Address Standardization
Presort, Barcode-Zip+4, Merge/Purge
Metering
Addressing (ink-jet)on envelope
Folding
Insert into standard#10 envelope and seal
Insert each additional piece
Postage: Pre-sorted Standard
Deliver to USPS/Miami BMAU/Weighted-Verified
Drop Ship to: Post Office Miami Beach Stations
Provide mailing list
Provide#10 envelope (each piece—3 Flyers in each envelope)
Pamphlets (Group 4).
Printing of Pamphlets. Publishes lx a year;this once a year issue prints approximately 15,000 to
20,000 letters.
• 8 '/z x 11; glossy paper; 801b card stock; color; double sided; tri-folded and sealed for mailing
• 8 1/2 x 14: glossy paper; 801b card stock; color; double sided; tri-folded and sealed for mailing
Bulk Mailing of Pamphlets.
Mailed to families with children whose residential address lies in Miami Beach's municipal
boundaries
Data Process one (1) List
C.A.S.S. &N.C.O.A. Certification
De-Duplicating Address
Pre-Sorting
USPS Documentation
Ink-Jet Setup&Address(Up to 5 lines)
Post Office Delivery Included
USPS Postage
ITB 2018-038-ND 30
Renewal Letters or Other Notices(Group 51.
Printing of Renewal Letters or Other Notices. Print Standard 8'/z x 11 letter double or single
sided. Approximately 15,000 to 20,000 letters per year.
Bulk Mailing of Renewal Letters or Other Notices.
Provided in electronic format: Form Letter and Database
Approximately 15,000 to 20,000 letters per year.
There may be recurring (bi-weekly)mail in smaller volume and/or larger mail volume targeting a
large area of the City.
Data Processing:Address Standardization
Presort, Barcode-Zip+4, Merge/Purge
Metering
Addressing (ink-jet)on envelope
Folding
Insert in standard window#10 envelope(one piece)
Insert each additional piece
Postage: Pm-sorted Standard
Postage: Pre-sorted 1st Class
Deliver to USPS/Miami BMAU
Drop Ship to: Post Office Miami Beach Stations
Provide Mailing List
Provide#10 window envelope (each piece with return address)
Postcards(Group 61
Printing of Postcards.
• 5 x 7—double or single sided; 120 UV coated, color.
• 5 x 7—double or single sided; 120; UV coated, black and white.
Bulk Mailing of Postcards.
5"x7"
Anticipated frequency: once a year
Approximately 65,000 per year
Pick up from location
Data Processing:Address Standardization
Presort, Barcode-zip+4, Merge/Purge
Metering
Duplications, CASS Certification (stage I & II)
Addressing (ink-jet)
Labeling
Postage: Pre-sorted Standard
Deliver to USPS/Miami BMAU
Drop Ship to: Post Office Miami Beach Stations
Provide Mailing List
ITE 2018-038-ND 31
PRINTING SERVICES. Successful bidder(s) shall be required to print the following items in
accordance with the minimum standards established herein. Mailing is not required for these items.
Books and Reports (Group 7L Vendor must use of 100% post-consumer recycled content and
processed chlorine free paper. In addition, the paper shall be Green Seal Certified or Forest
Stewardship Council(FSC) certified.
• 8 '/z x 11 —20 page self cover—saddle stitched; 100 lb.text stock or cover stock; color.
• 8 %x 11 —60 page self cover—saddle stitched; 100 lb. text stock or cover stock; color.
• 5.25 x 8.25—72 page self cover—saddle stitched; 35 lb. offset; color.
Postcards and Flyers (Group 8).
Postcards.
• 4 x 6—double or single sided; 12pt; UV coated; color.
• 4 x 6—double or single sided; 12pt; UV coated; black and white.
• 5 x 7—double or single sided; 12pt; UV coated, color.
• 5 x 7—double or single sided; 12pt; UV coated, black and white.
• 5 x 10—double or single sided; 12pt; UV coated, black and white.
• 6 x 2%—double or single sided;l2pt; UV coated; black and white.
Flyers.
• 7 x 3%—double or single sided; 12pt; UV coated; color.
• 8 %x 11; regular paper; 701b or 100lb text; color;double or single sided.
• 8 %x 14; regular paper; 701b or 100lb text; color; double or single sided
Brochures (Group 9).
Event Program. 10%x 8.25 flat final; 5.25 x 8.25—4 page double or single sided. self cover;
saddle stitched; color.
Booklet.5%x 8%final; 8'%x 11 —8 page flat bifold; saddle stitched; 80 lb. text stock or cover
stock, two(2) color.
Brochures.
• 3.66 x 8'/:final; 8%x 11 —gatefold flat; 80 lb. text stock or cover stock: color.
• 4.66 x 8%final; 14 x 8%gatefold flat; color.
• 6.33 x 13 final; 19-13 trifold flat; color.
• 7 x 8%final; 14 x 8%bifold flat; color.
• 5.83 x 9.58 final; 100#enamel text stock printed 4/4; bifold flat, full color; double sided.
Guide. 13 x7—double or single sided; gatefold; color.
Pamphlets.
• 8 %z x 11; glossy paper; 801b card stock; color; double sided;tri-folded and sealed for mailing
• 8 %x 14; glossy paper; 801b card stock; color;double sided;tri-folded and sealed for mailing
Posters(Group 10).
• 8 %x 11 trim; semi matte digita11100 lb.text stock or cover stock; color.
ITB 2018-038-ND 32
• 11 x 17 trim; 1 sided; color.
• 24 x 36; semi matte digital/100 lb. text stock or cover stock; color.
• 48 x 12 card stock; color.
Real Estate Signs(Group 11).
Major Event Planning(MEP)Signs.
• 18 x 24 stakes; 1 color; corrugated plastic
• 18 x 24 grommets; 1 color; corrugated plastic
• 18 x 24 stakes and grommets; 1 color; corrugated plastic
Parks and Recreation Sign. 24 x 36 grommets; 1 color; corrugated plastic
Miscellaneous Items(Group 12).
Business Cards.
• 2.125 x 3.625; 2 color.
• 4 x 31/2; scored; UV coated; 12pt.
• 4x3%; double or single sided; color
• 2.125 x 4.250;scored and folded; color
• 3%x 3%: UV coated 12pt; color.
Door Hanger.4.25 x 11; slit and punched; UV coated; 12pt; color.
Envelopes.
• #10 envelopes with window; 2 color.
• #10 envelopes with no window; 2 color.
Duplicate Carbon.
• 1part 8%x11
• 2part8%x11
• 3part8%x11
• 4part8%x11
• 2 part and numbered 8 %x 11
ITB 2018-038-ND 33
APPENDIX D
Special Conditions
ITB 2018-038-ND
Citywide Printing and Bulk Mailing
Services
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2018-038-ND 34
1. TERM OF CONTRACT. This Contract shall remain in effect for a period of two (2) years from
date of contract execution by the Mayor and City Clerk.
1.1 Providing the Contractor(s)will agree to maintain the same price, terms and conditions
of the current contract, this contract may be renewed at the sole discretion of the City,
through its City manager, for three (3) additional one (1) year terms, if mutually agreed
upon by both parties.
1.2 In the event that the contract is held beyond the term herein provided it shall only be
from a month-to month basis only and shall not constitute an implied renewal of the
contract. Said month-to-month extension shall be upon the same terms of the contract
and at the compensation and payment provided herein.
2. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT. If the bidder is awarded a
contract under this bid solicitation, the prices quoted by the bidder on the Bid Form shall remain
fixed and firm during the term of this contract; provided, however, that the bidder may offer
incentive discounts from this fixed price to the City at any time during the contract term.The City is
also interested in receiving bids that include flexible pricing terms that provide the City with
maximum options and flexibility as regulatory and marketplace changes take place.
2.1 OPTION TO RENEW WITH PRICE ADJUSTMENT. The contract may be extended at
the sole discretion of the City, through its City Manager, for three (3)additional one (1)
year terms, if mutually agreed upon by both parties. Prior to completion of each
exercised contract term, the City may consider an adjustment to price based on
Consumer Price Index increase. Change shall not be more than the percentage
increase or decrease in the Consumer Price Index CPI-LI (all urban areas) computed
60 days prior to the anniversary date of the contract.
It is the Contractor's responsibility to request any pricing adjustment under this
provision. For any adjustment to commence on the first day of any exercised option
period, the Contractor's request for adjustment should be submitted 60 days prior to
expiration of the then current contract term.
The Contractor's adjustment request must clearly substantiate the requested increase.
If no adjustment request is received from the Contractor, the City will assume that the
vendor has agreed that the optional term may be exercised without pricing adjustment.
Any adjustment request received after the commencement of a new option period may
not be considered.
The City of Miami Beach reserves the right to accept the renewal adjustment or to
allow the contract to terminate and re-advertise for bids, whichever is in the best
interest of the City.
4. LIQUIDATED DAMAGES. Failure to complete work orders within the specified time may result
in the successful bidder being assessed the additional cost incurred by the City (liquidated
damages)for any and all costs associated with the service performed by a secondary vendor.
ITB 2018-038-ND 35
5. METHOD OF PAYMENT. The City shall provide periodic payments for services rendered by
the vendor. In order for the City to provide payment, the vendor shall submit a fully documented
invoice within thirty (30) calendar days after the service has been rendered. It shall be understood
that such invoices shall not be submitted for payment until such time as the service has been
completed and a City representative has reviewed and approved the service.
6. GUARANTEE AGAINST DEFECTS. The vendor shall, in addition to all other guarantees, be
responsible for faulty labor and defective material and equipment within a period of 4 calendar days
after date of acceptance of the labor, material and/or equipment by the City. The vendor shall
promptly correct these deficiencies, without cost to the City, within 4 calendar days after the City
notifies the vendor of such deficiencies in writing. Payment in full for the work does not constitute a
waiver of guarantee.
7. SHIPPING TERMS. All bidders shall quote prices based on F.O.B. Destination and shall hold
title to the goods until such time as they are delivered to, and accepted by, an authorized City
representative.
8. ROADMAP FOR PURCHASES AWARDED PURSUANT TO POOL OF PREQUALIFIED
CONTRACTORS. For the purchase of items not listed within this solicitation the Department may
request quotes from vendors authorized to participate in the Pre-Qualified Bidder Pool.
Responsive, responsible bidders (awarded or not) are eligible to participate in the Pre-Qualified
Bidder Pool, at the discretion of the bidder and as indicated on the Cost Proposal Form at the time
of submission.
The vendor offering the lowest fixed price shall be awarded the specific request for quote. The
award of a specific request for quote to one vendor does not preclude other Pre-Qualified vendors
from submitting quotes for other requests.
Awarded vendors shall ensure that proper and sufficient staff, equipment, organization, etc. will be
provided for this contract to meet the specifications denoted herein at a paramount level. Bidders
past performance with the City, if applicable, may be used in the evaluation process in determining
recommendation for award.
Each quote prepared by the vendor shall include a fixed price and delivery schedule. In this case,
quotes will be awarded on a Lump Sum basis.
8.1 For request for quotes with an estimated cost up to $50,000, the Department may
solicit written or telephone quotes prior to requesting a purchase order be issued. The
City Manager's approval is required when the vendor offering the lowest cost is not
selected.
8.2 For request for quotes with an estimated cost exceeding $50,000, the Department may
solicit written quotes. Prior to issuing a purchase order under this category, the City
Commission's approval is required. The City Commission's approval is required when
the vendor offering the lowest cost is not selected.
8.3 In determining the lowest and best vendor for the project, in addition to price, the
following shall be considered:
(1) The ability, capacity and skill of the bidder to perform the work.
ITB 2018-038-ND 36
(2) Whether the bidder can perform the work within the time specified, without
delay or interference.
(3)The quality of performance on previous work.
(4) The character, integrity, reputation, judgment, experience and efficiency of the
bidder.
(5) The previous and existing compliance by the bidder with laws and ordinances
relating to the contract.
The remainder of this page was left intentionally blank.
ITB 2018-038-ND 37
APPENDIX E
Cost Proposal Form
ITB 2018-038-ND
Citywide Printing and Bulk Mailing
Services
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2018-038-ND 38
APPENDIX E
COST PROPOSAL FORM
Failure to submit Appendix E, Cost Proposal Form,in its entirety and fully executed by the deadline established
for the receipt of proposals will result in •ro•osal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in
full accordance with the requirements of this 118, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form
(Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E)
completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form
(Appendix E)shall be initialed.
It is the intent of the City to pre-qualify vendors as categorized below. Bidders are not required to participate in
all categories in order to be considered as pad of the pre-qualified pool.
Vendors may submit a response for Groups 1 through 12, as applicable.
We wish to be Pre-qualified to participate in future pricing competition for the following groups.
YES NO
Group I-MB MAGAZINE
Group 2-RECREATION REVIEW MAGAZINE
Group 3-SUMMER FLYERS
Group 4-PAMPHLETS
Group 5-RENEWAL LETTERS OR OTHER NOTICES
Group 6-POSTCARDS
Group 7-BOOKS AND REPORTS
Group 8-POSTCARDS AND FLYERS
Group 9-BROCHURES
Group 10•POSTERS
Group 11 -REAL ESTATE SIGNS
Group 12-MISCELLANEOUS ITEMS
PRINTING AND BULK MAILING SERVICES
GROUP 1-MB MAGAZINE
Estimated
Cost Per Lot Price! Delivery Time
Item No.of Copies Publication Per 500 (calendar Daysl
64 pa.e publication •lus cover 701b matte inside text, 1001b matte text cover -68 •a•es
1 50,000 $ $
2 60,000 $ $
3 70,000 $ $
66 •a•e •ublication •Ius cover 701b matte inside text, 1001b matte text cover -72 pa.es
4 50,000 $ $
5 60,000 $ $
6 70,000 $ - ---- $
ITB 2018-038-ND 39
72 pa e publication plus cover(701b matte inside text, 100Ib matte text cover)-76 pages
7 50,000 S $
8 60,000 $ $
9 70,000 $ $
GROUP 2-RECREATION REVIEW MAGAZINE
Estimated
Cost Per Lot Price/ Delivery Time
Item No.of Copies Publication Per 5002 (calendar Days)
16 pa e self cover(100lb glossy self cover)
1 15,000 $ $
2 17,000 $ $
3 20,000 $ S
•
32 pa e(1001b glossy self cover)
4 15,000 $ $
5 17,000 $ $
6 2Q000 $ 5
16 pa e self cover(701b glossy self cover)
7 15,000 $ $
8 17,000 $ $
9 20,000 - $ $
32 pa e(701b glossy self cover)
10 15,000 $ $
11 17,000 $ -__ $
12 20,000 $ $
GROUP 3-SUMMER FLYERS
Estimated
Lot Price/ Delivery Time
Item No.of Copies Lot Price Per 502 (Calendar Days
8 n x 11;single sided;regular paper;701b text;color
1 500 $ $
2 _ 1.000 $ $
3 2,000 $ $
8'9 x 11;single sided;regular paper;100lb text;color
4 500 $ 1 5
5 1,000 $ S
6 2000 $ $
8'^ x 11;double sided;regular pa•er;701b text;color
7 500 $ $
8 1,000 $ $
9 2,000 $ $
8 x x 11 double sided;regular paler; 1001b text,color
10 500 $ $
11 1.000 $ $
12 2.000 $ $
ITB 2018-038-ND 40
GROUP 4-PAMPHLETS
Estimated
Cost Per Lot Price/ Delivery Time
Item No.of Copies Publication Per 502 (Calendar Days)
8'/2 x 11:glossy paper;80!b card stock;color;double sided;tri-folded and sealed for mailing
1 10,000 $ $
2 15,000 $ $
3 24000 $ $
8'/:x 14;glossy paper;80lb card stock;color;double sided;td-folded and sealed for mailing
4 10,000 $ $
5 15,000 $ $
6 20,000 $ $
GROUP 5•RENEWAL LETTERS OR OTHER NOTICES
Estimated
Lot Price/ Delivery Time
Item No.of Copies Lot Price Per 502 (Calendar Days)
Pdnt Renewal Letter or Notices on 8%x 11;provided in electronic format:Farm Letter and
Database;inserted into standard#10 window envelope.
1 10,000 $ $
2 15,000 $ $
3 20,000 $ $
GROUP 6-POSTCARDS
Estimated
Lot Price/ Delivery Time
Item No.of Copies Lot Price Per 502 (calendar Days)
5 x 7—single sided;12pt:UV coated;color.
1 250 $ $
2 500 $ $
3 1,000 $ $
4 5,000 $ $
5 x 7—double sided; 12pt;UV coated;color.
5 250 $ $
6 500 $ $
7 1.000 $ $
8 5,000 $ $
5 x 7—single sided; l2pt UV coated:black and white.
9 250 $ $
10 500 $ $
11 1.000 $ $
12 5000 $ $
5 x 7—double sided;12pt UV coated,black and white.
13 250 $ $
14 500 $ $
15 1,000 S $
16 9000 $ $
ITS 2018-038-ND 41
PRINTING SERVICES
GROUP 7-BOOKS AND REPORTS
Estimated
Lot Pricel Delivery Time
Item No.of Copies Lot Price Per 502 (Calendar Days)
8 7 x 11 —20 page self cover—saddle stitched; 100 lb.text stock;color.
1 250 $ $
2 500 $ $
3 1,000 $ $
8 V x 11—20 page self cover—saddle stitched; 100 lb.cover stock:color.
4 250 $ $
5 500 $ $
6 1,000 $ $
8%x 11-60 page self cover—saddle stitched;100 lb.text stock;color.
7 250 $ $
8 500 $ $
9 1.000 $ $
8 Y x 11 —60 page self cover—saddle stitched; 100 lb.cover stock;color.
10 250 $ $
11 500 $ S
12 1,000 S $
5.25 x 8.25-72 page self cover—saddle stitched;35 lb.offset;color.
13 250 $ $
14 500 $ $
15 70,000 $ $
GROUPS-POSTCARDS AND FLYERS
Estimated
Lot Price/ Delivery Time
Item No.of Copies Lot Price Per 50' (calendar Days)
POSTCARDS
4 x 6—single sided; 12pt UV coated;color.
1 250 $ $
2 500 $ $
3 1,000 $ $
4 5,000 $ $
4 x 6—double sided; 12pt UV coated,color.
5 250 $ $
6 500 $ $
7 1,000 $ $
8 5,000 $ $
4 x 6—single sided; l2pt UV coated;black and while.
9 250 $ S
10 500 $ $
11 1,000 $ $
ITB 2018-038-ND 42
12 5,000 $ $
4 x 6—double sided; 12pt; UV coated;black and white.
13 250 $ $
14 500 $ $
15 1,000 $ $
16 5,000 $ $
5 x 7—single sided: 12pt UV coated,color.
17 250 $ $
18 500 $ $
19 1,000 $ $
20 5,000 $ $
5 x 7—double sided', 12pt',UV coated:color.
21 250 $ $
22 500 $ $
23 1,000 $ $
24 5,000 $ $
5 x 7—single sided; 12pt UV coated;black and white.
25 250 $ $
26 500 $ $
27 1,000 $ $
28 5,000 $ $
5 x 7—double sided; 12p(:UV coated;black and white.
29 250 $ $
30 500 $ $
31 1,000 $ $
32 5,000 $ $
5 x 10—single sided; 12pt UV coated; black and white.
33 250 $ $
34 500 $ $
35 i 1,000 $ $
36 5,000 $ $
5 x 10—double sided; 12pt;UV coated; black and white.
37 250 $ $
38 500 $ $
39 1,000 $ $
40 5,000 $ $
6 x 27—single sided;12pt:UV coated;black and white.
41 250 - $ $
42 500 $ $
43 i 1,000 $ $
44 ' 5,000 $ $
6 x TA—double sided; 12p1;UV coated;black and white.
ITB 2018-038-ND 43
45 250 $ $
46 500 $ $
47 1,000 $ $
48 5,000 S $
FLYERS
7 x 3Y:—single sided; 12pt;UV coated;color.
49 500 $ $
50 1,000 S $
51 2,000 $ $
7 x 3%—double sided; 120;UV coaled;color.
52 500 $ $
53 1,000 $ $
54 2,000 $ $
8''. x 11:single sided;regular paper;701b text;color
55 500 $ $
56 1,000 $ $
57 2,000 $ $
8 x x 11;single sided;regular paper:100lb text;color
58 500 $ $
59 1,000 $ $
60 2000 $ $
8'% x 11;double sided;regular paper;701b text;color
61 500 $ $
62 1.000 $ $
63 2,000 $ , $
8 x x 11;double sided;regular pa er; 100lb text;color
64 500 S $
65 1000 $ $
66 2,000 $ $
8%x 14-single sided;regular paler; 1001b text;color;
67 500 $ $
68 1.000 $ $
69 2,000 $ $
8 7:x 14-single sided;regular pa.-r;701b text,color:
70 500 $ $
71 1,000 $ $
72 2,000 $ - $
8%x 14-double sided;regular paper;701b text;color:
73 500 $ $
74 1,000 $ $
75 2000 $ $
8 V/ x 14-double sided;regular paper:1001b text;color;
ITB 2018-038-ND 44
76 500 $ $
77 1,000 $ $
78 2,000 $ $
GROUP 9-BROCHURES
Estimated
Lot Pricer Delivery Time
Item No.of Copies Lot Price Per 502 !calendar Days)
EVENT PROGRAM
10'%x 8.25 flat final;5.25 x 8.25—4 page single sided.self cover;saddle stitched;color.
1 1,000 $ $
2 2,000 $ $
3 5,000 $ $
101/4 x 8.25 flat final;5.25 x 8.25-4 page double sided.self cover;saddle stitched;color.
4 1,000 $ $
5 2,000 $ $
6 5,000 $ $
BOOKLET
51/2 x 81/4 final;8%x 11—8 page fiat bifold;saddle stitched;80 lb.text stock,two(2)color.
7 250 $ $
8 500 $ $
9 1,000 $ $
5%x 8%final; 8 Y,x 11 —8 page flat bifold;saddle stitched:80 lb.cover stock,two(2)color.
10 250 $ $
11 500 $ S
12 1,000 $ S
BROCHURES
3.66 x 81/4 final:8%x 11 —gatefold flat;80 lb.text stock:color.
13 250 $ $
14 500 $ $
15 1,000 $ $
3.66 x 8%final;8 Y x 11—gatefold flat;80 lb.cover stock;color.
16 250 $ $
17 500 $ $
18 1,000 $ $
4.66 x 81/2 final; 14 x 8%gatefold flat;color.
19 500 $ $
20 1,000 $ $
21 2,000 $ $
6.33 x 13 final; 19-13 trifold flat;color.
22 250 $ $
23 500 $ $
24 1,000 $ $
ITB 2018-038-ND 45
7 x 8%final; 14 x 8%bifold fiat;color.
25 250 $ S
26 500 $ $
27 1,000 $ $
5.83 x 9.58 final; 100#enamel text stock printed 4/4:bifold flat,full color;double sided.
28 5,000 $ $
29 7,500 $ $
30 10,000 $ $
GUIDE
13 x7—single sided;gatefold;color.
31 40,000 $ $
32 50,000 $ $
33 70,000 $ $
13 x7—double sided;gatefold:color.
34 40,000 $ $
35 50,000 $ $
36 70,000 $ $
_ PAMPHLETS
8%x 11;glossy paper;801b card slack;color;double sided;tri-folded and sealed for mailing
3710,000 S $ _
38 15,000 S 5
39 20,000 5 $
8%x 14;glossy paper;801b card stock;color;double sided;tri-folded and sealed for mailing
40 10,000 $ $
41 15,000 $ $
42 20,000 $ $
GROUP 10-POSTERS
Estimated
Lot Price) Delivery Time
Item No.of Copies Lot Price Per 50' (calendar Days)
8%2811 trim,semi matte digital/100 lb.text stock;color.
1 4000 $ $ _
2 5,000 $ $
3 10,000 $ $
8%x 11 trim;semi matte digital/100 lb.cover stock;color.
4 4000 $ $
5 5,000 $ $
6 10,000 $ $
11 x 17 trim; 1 sided;color.
7 4000 $ $
8 5,000 $ $
9 10,000 $ $
ITB 2018-038-ND 46
24 x 36;semi matte digital/1001b.text stock;color.
10 30 $ $
24 x 36;semi matte digitall100 lb. cover stock',color.
11 30 $ $
48 x 12 card stock',color.
12 6 $ $
GROUP 11 -REAL ESTATE SIGNS
Estimated
Lot Pricer Delivery Time
Item No.of Copies Lot Price Per 502 (Calendar Days)
MAJOR EVENT PLANNING(MEP)SIGNS
18 x 24 stakes;1 color;corrugated elastic.
1 50 $
2 100 $
18 x 24 grommets;1 color;corrugated plastic.
3 50 $
4 100 $
18 x 24 stakes and grommets; 1 color;corrugated plastic.
5 ' 50 $
6 100 $
PARKS AND RECREATION SIGN
24 x 36 grommets;1 color;corrugated plastic.
7 10 $
8 50 $
9 100 $
GROUP 12-MISCELLANEOUS ITEMS
Estimated
Lot Price/ Delivery Time
Item No.of Copies Lot Price Per 504 (Calendar Days)
BUSINESS CARDS
2.125 x 3.625,2 color.
1 500 $ $
2 1,000 $ $
3 5,000 $ $
4 x 3%,scored', UV coated; 12pt.
4 _ 500 $ $
5 1,000 $ $
6 5,000 $ $
4 x 3%;single sided;color.
7 500 $ $
8 1,000 $ $
9 5,000 $ $
ITB 2018-038-ND 47
4 x 3'/,;double sided;color.
10 500 $ $
11 1,000 $ $
12 5,000 $ $
2.125 x 4.250;scored and folded;color.
13 500 $ $
14 1,000 $ $
15 5,000 $ $
3%x 3%;UV coated; 12pl,,color.
16 250 $ $
17 500 $ $
18 1,000 $ $
DOOR HANGER
4.25 X 11;slit and punched, UV coated; 12pC color.
19 1,000 $ $
20 5,000 $ $
21 10,000 $ $
ENVELOPES
#10 envelopes with window;2 color.
22 1,000 $ $
23 5,000 $ $
24 10000 $ $
#10 envelopes with no window;2 color.
25 1,000 $ $
26 5,000 $ $
27 10,000 $ $
DUPLICATE CARBON
--
1 part 8'/x 11
28 350 $ $
29 700 $ $
30 1,000 $ $
2 part 8%x11
31 350 $ $
32 700 $ $
33 1,000 $ $ _ _
3 part 8%x11
34 350 $ S
35 700 $ $
36 1,000 $ $
4 part 8 Y1 x 11
$
37 350 $
38 700 $ $
39 1,000 $ $
ITB 2018-038-ND 48
2 part and numbered 8%x11
40 350 $ $
41 700 $ $
42 1,000 $ $
1The City reserves the right to vary the number of pages,the quantity printed, and the number of issues throughout the life of the
contract.The above lot price shall apply to print job overruns within 500 copies of the specified number of copies.
2The City reserves the right to vary the quantity printed throughout the life of the contract. The above lot price shall apply to print job
overruns within 50 copies of the specified number of copies.
Bidder's Affirmation
Company:
' Authorized Representative:
Address:
Telephone:
Email:
Authorized Representat'ive's Signature:
The remainder of this page was left intentionally blank.
ITB 2018-038-ND 49
APPENDIX F
Insurance Requirements
ITB 2018-038-ND
Citywide Printing and Bulk Mailing
Services
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2018-038-ND 50
MIAMI BEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in 'insurance requirements'of specifications).
XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included.
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ .00
Fire Legal Liability $ .00
Protection and Indemnity $ .00
_Employee Dishonesty Bond $ .00
Other $ .00
XXX 7. Thirty(30)days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured.Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
ITB 2018-038-ND
51
ATTACHMENT C
CONSULTANTS RESPONSE TO THE (ITB)
Detail by Entity Name Page 1 of 3
e�ia�J�,r,.org r. 1,_
Department on Stale / Division of Corporations / Search Records I Detail By Document Numoer/
Detail by Entity Name
Florida Profit Corporation
POSTAL CENTER INTERNATIONAL, INC.
Filing Information
Document Number H78424
FEI/EIN Number 59-2593670
Date Filed 10/01/1985
Effective Date 09/26/1985
State FL
Status ACTIVE
Last Event REINSTATEMENT
Event Date Filed 03/04/1996
Principal Address
3406 S.W.26TH TERRACE
FT. LAUDERDALE, FL 33312
Changed:06/20/2002
Mailing Address
3406 S W.26TH TERRACE
FT. LAUDERDALE,FL 33312
Changed:06/20/2002
Registered Agent Name&Address
GARCIA, DENNIS R
3406 S.W.26TH TERRACE
FORT LAUDERDALE, FL 33312
Name Changed' 08/17/2012
Address Changed:03/04/1996
Officer/Director Detail
Name&Address
Title Director
ECHARTE,ARTURO
2760 N RIVERSIDE DR
INDIALANTIC, FL 32903
http://search.sunbiz.org/Inquiry/Corporation Search/Search ResultDetai l?inqui rytype=Entity... 6/6/2018
Detail by Entity Name Page 2 of 3
Title DST
ECHARTE, SUSAN
2760 N RIVERSIDE DR
INDIALANTIC, FL 32903
Title President
Diaz, Ismael
3406 S . 26TH TERRACE
FT. LAUDERDALE, FL 33312
Title CFO
Garcia, Dennis
3406 S . 26TH TERRACE
FT. LAUDERDALE, FL 33312
Annual Reports
Report Year Filed Date
2016 02/05/2016
2017 01/05/2017
2018 01/16/2018
Document Images
01/16/2018—ANNUAL REPORT View Image in POE format
0105/20'7—ANNUAL REPORT View Image in PDF format
02/05120'6—ANNUAL REPORT View image in PDF formai
01/1320'5—ANNUAL REPORT View image in PDF formal
09/09/20,4--AMENDED ANNUAL REPORT View image in PDF formal
O 1/06/2014—ANNUAL REPORT View image in PDF formal
03/25/2013—ANNUAL REPORT View image in PDF formal
O 8/17/2012—Rep Aoenl Change View image in PDF formal
031 5,20 12—ANNUAI REPORT View image in PDF formal
0360/2011—Reg.Agent Cnanoe View image in PDF formal
PL01/29n—ANNUAL REPORT L View image in POE formal
02,19/2010 ANNUAL REPORT View image in PDF format
06/162009 ANNUAL REPORT View image in PDF format
0106/2006—ANNUAL REPORT View image in PDF format
O 3/02/2007—ANNUAL REPORT View image in PDF format
01/10/2006—ANNUAL REPORT View image in PDF format
01,062005—ANNUAL REPORT r View image in PDF formal
01/22/2004—ANNUAL REPORT View image in PDF format
O 6/06/2003—ANNUAL REPORT View image in PDF format
O 620/2002—ANNUAL REPORT View Image in PDF format
02/05/2001—ANNUAL REPORT View image in PDF format
06/09/2000—ANNUAL REPORT View image in PDF formal
01/23/1999 ANNUAL REPORT View image in PDF format
http://search.sunbi z.org/Inquiry/CotporationSearch/SearchResullDetail?inquiryty pe=Entity... 6/6/2018
Detail by Entity Name Page 3 of 3
01171,1998—ANNUAL REPORT View image in PDF formal
avzan 997—ANNUAL REPORT View image la POE formai
http://search.sunbiz.org/Inquiry/Corporate onSearch/SearchResultDetai l?inquirytype=Entity... 6/6/2018
CITYWIDE PRINTING AND BULK MAILING SERVICES
ITB 2018-038-ND
BID DUE: May 14, 2018 at 3 PM
, i P , + y"'�
I\ 1 % � tiw 'd
!i
City of Miami Beach
Procurement Department, 3rd Floor
1755 Meridian Avenue
Miami Beach, FL 33139
Presented By:
PCIPOSTAL CENTER
INTERNATIONAL
Postal Center International, Inc.
Phone: 954.321.5644, Fax 954-787-8697
POSTALINTERNATIONAL CENTER
P •
3406 SW 26th Terrace
Fort Lauderdale, FL 33312
Phone: 954.321.5644, Fax: 954.797.8697
www.pcioi.com
May 9, 2018
City of Miami Beach
Procurement Department, 3r° Floor
1755 Meridian Avenue
Miami Beach, FL 33139
RE: ITM 2018-038-ND •
Dear City of Miami Beach Procurement Department,
Thank you for the opportunity to partner with you in your print and mail operations. Making decisions about
the most effective and efficient ways to handle your printed communications can be challenging.
Postal Center International, Inc. ("PCI") has been a community partner to South Florida's city and county
government entities for decades. At PCI, we think of ourselves as an extension to your team and will
manage project organization from start to finish on your behalf. We bring our operations under one roof to
streamline logistics, because the scope of our services covers the entire process. From database
management to printing, from automated folding and inserting to bar coding and presort mailing: we can
handle your entire project and save the City of Miami Beach money in the process.
Because all production elements are integrated into one efficient process, PCI can take the actions
necessary to implement the safeguards necessary during the IT and printing process to ensure the integrity
of your mailings. This will eliminate the risk of double insertions and errors that can occur in the fulfillment
process without these safeguards. Please also note that PCI is SOC2, HIPAA, Green and G7 certified. In
addition,we are in the process of earning our HITRUST certification.
Because PCI is a secure vendor that can perform all services under one roof,the City of Miami Beach can
rest assured there will be no extra delays and risks associated with transporting and processing at different
locations or by another company's employees.
As requested,you will find one (1)original Bid Proposal,three(3)bound copies and one(1)electronic USB
format of the bid in one opaque, sealed envelope or container, with the face marked clearly "Sealed Bid
ITB 2018-038-ND, Citywide Printing and Bulk Mailing Services, Postal Center International, Inc, 3406 SW
26 Terrace, Fort Lauderdale, FL 33312". PCI acknowledges receipt of Addendum No. 1, published on May
7, 2018.
Please do not hesitate to call me if you have any additional questions or comments. We look forward to
partnering with the City of Miami Beach for your printing and bulk mailing needs.
Sincerely,
LS�dEj4cL-
Larissa Schenck
Vice President Sales+ Marketing
PCIPOSTAL CENTER
INTERNATIONAL
3406 SW 26th Terrace
Fort Lauderdale, FL 33312
Phone: 954.321.5644, Fax: 954.797.8697
www.pcioi.com
APPENDIX C — Minimum Requirements & Specifications
Cl. Minimum Eligibility Requirements
Postal Center International ("PCI") is authorized to conduct business in the State of Florida and
has been authorized for over three (3) years from bid opening date. On the following pages,
please find PCI's sunbiz report for review.
Detail bt 1-El I'IA Number Pa_c I or;
- org
Detail by FEI/EIN Number
Ronda Profit Corporation
POSTAL CENTER INTERNATIONAL,INC.
Filing Information
Document Number H78420
FEI/EIN Number 592593670
Date Filed 10101/1985
Effective Date 0912611985
State FL
Status ACTIVE
Last Event REINSTATEMENT
Event Date Filed 03/04/1996
Pnncmal Address
3406 SW 26TH TERRACE
FT.LAUDERDALE,FL 33312
Changed'.0620/2002
Mailing Address
3406 S.W.26TH TERRACE
FT.LAUDERDALE,FL 33312
Changed.06202002
Registered Agent Name S Address
GARCIA,DENNIS R
3406 S.W.26TH TERRACE
FORT LAUDERDALE,FL 33312
Name Changed.09/172012
Address Changed:03/04/1996
omanmreetor Detail
Name&Address
Title['weds!'
ECHARTE,ARTURO
2760 N RIVERSIDE DR
INDIALANTIC.FL 32903
http:,searchsunbi2.org/Inquk).CorporationScarch/SearchResultDetai I?inquirylype=FeiNu... 4/1 8 2018
Detail hn Il I P_IN Aunlhe' Page 2 of3
Title DST
ECHARTE,SUSAN
2760 N RIVERSIDE DR
INDIALANTIC.FL 32903
Title President
Diaz.Ismael
3406 S.W.26TH TERRACE
FT.LAUDERDALE.FL 33312
Title CFO
Garua,Dennis
3406 S.W.26TH TERRACE
FT.LAUDERDALE.FL 33312
Annual Reports
Report Year Filed Date
2016 02/0512016
2017 01/05/2017
2018 01/1612018
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POSTCEN-02 KKUGLER
AC OR(J CERTIFICATE OF LIABILITY INSURANCE -'IE MM OD Yt•
��- 12/1912017
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE GOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERISI,AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED.the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer ights to the
certificate holder In lieu of such endorsement(s).
PRODUCER License#BR-904760 2211c CT Kathy Sweets
Lawley-Andolina-Verdi.LLC HONE 1 585 454-1600
30 North Union Street EA-c» EEO ( ) FAX xRl 1 (866)211 J683
Rochester.NY 14607 AOOREss ksweers@lawleyinsurance.Com
INSURERISI AFFORDING COVERAGE NAC,
(SURER A-Allianz Global 35300
INSURED IN ORERs Travelers Casualty 8 Surety of America 31194
Postal Center International INSURER C-
3406 SW 26th Terrace INSURER D
Fort Lauderdale,FL 33312-5017 IXwRER E
INSURER F.
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT DR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR NIA? PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AL'-THE TERMS
EXCLUSIONS AND CONDITIONS CF SUCH POLICIES.CARTS SHOWN MAY HAVE 3EEN REDUCED BY PAID CLAIMS
INSR rvP OF INSURANCE IANSPo WVD ROGUE NUMBER IAR MMN�YFW POLICY
IODNYTY LIMITS
A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 1,000,000
aMSMADE X — e MZX80975059 011018018 0110112019 0.151ADE TOREN-ED
. _ __ Rcucs TE,rT-mce, 5 300,000
Uro EXP ART 5"Per.ea 5 5.000
RERSONAIs ADV HTERA 1,000,000
GENE AGGREGATE - ER GENERA_AGC3c
R_ _ s 2,000,000
FOL.E -_T AP �EEC AROONmS-COMP OFA -T 2,000,000
EP s
AUTOMOBILE LIABILITY iE"3°! ` ` : 1.000.000
A X A MZX80W5059 01/01/2018 0110112019 SODUF•.N:_R5 Resp"l -.
L•_o.NN_ H-a.c0 BODILY HULRY P 15
,.w03 NCNIC -
HI�,.AL OS ALTAJTOS SROPIT ac aTEDAMa E'
eTt
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Table of Contents
Cost Proposal Form (Appendix E) TAB 1
Bid Certification
Questionnaire
Affidavits (Appendix A) TAB 2
Equipment Inventory TAB 3
Presented By:
PCIPOSTAL CENTER
INTERNATIONAL
Phone: 954.321.5644, Fax: 954-787-8697
Cost Proposal Form (Appendix E)
Presented By:
PA' POSTAL CENTER
V INTERNATIONAL
Phone: 954.321.5644, Fax: 954-787-8697
MIAMIBEACH
Procurement Department, 1755 Meridian Avenue, 371 Floor, Miami Beach, Florida 33139, www.miamlbeachg.gev, 305-673-7490
ADDENDUM NO. 1
INVITATION TO BID NO. 2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
May 7, 2018
This Addendum to the above-referenced ITB is issued in response to clarifications and revisions issued
by the City. The ITS is amended in the following particulars only (deletions are shown by strikethrough
and additions are underlined).
I. ITB DUE DATE AND TIME. The deadline for receipt of submittals is extended until 3:00 p.m.
Monday, May 14, 2018 at the following location:
City of Miami Beach
Procurement Department
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
I Late submittals will not be accepted. Proposers are cautioned to plan sufficient time to allow
for traffic or other delays for which the Proposer is solely responsible.
II. REVISION: Delete Appendix E, Cost Proposal Form, on page 39-49 of the ITB, in its entirety and
Replace with Revised Appendix E, Cost Proposal Form, attached hereto as Exhibit A. THE
REVISED COST PROPOSAL FORM IS REQUIRED TO BE SUBMITTED WITH THE PROPOSAL.
FAILURE TO SUBMIT THE REVISED COST PROPOSAL FORM WITH THE PROPOSAL SHALL
DEEM PROPOSER NON-RESPONSIVE-
III. ATTACHMENTS.
Exhibit A: Revised Appendix E, Cost Proposal Form.
III. RESPONSES TO QUESTIONS RECEIVED.
01: Are the sizes of the guides (13" x 7")and pamphlets (8.5" x 11") the open size or the
closed size? If open, please advise on the closed size.
Al: The size of the guides and pamphlets is the open size. The closed sizes are:
guide 61/2"x 7" and pamphlet is 31/2' x 81/2".
02: Appendix C, Minimum Requirements and Specifications, C2. Scope of Services, Bulk
Mailing Services reads: "The mail house personnel shall be equipped with two way mobile
communication capacity to communicate directly with the City, from anywhere at any time.
The mail house personnel must carry valid personal as well as employee issued
identification. The mail house personnel must be able to converse in English/Spanish with
City staff."We will need to purchase two way radios? II
A2: A two way mobile communication refers to a wireless communication system 1
that can both transmit and receive. A cellular system meets this requirement. I
'IIADDENDUM NO.1 I
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
Q3: Appendix C, Minimum Requirements and Specifications, C2. Scope of Services, Bulk
Mailing Services reads: "Regular presort mail must be processed and delivered to the
USPS/other delivery site on the day it is picked up from the City. Regular presort mail
must not be held overnight by the vendor." We can only turn out same day mail as long
as we have everything by 9 a.m. and only up to 20,000 letter pcs. Flat mailers require up
to 2 days depending on quantity and inserting &folding will require 2 days.
A3: Mail that is presorted, organized by zipcode, is expected to be processed and
delivered to the USPS/other delivery site on the day it is picked up from the City.
Any other mailing service must be completed no later than the second work day
after it is received.
Q4: Appendix C, Minimum Requirements and Specifications, C2. Scope of Services, Bulk
Mailing Services reads: "The mail house should be able to provide a list with the
addresses of affected or impacted residents within a specified radius from a property, if
requested." Is this referring to people that have moved (ncoa) or undeliverable-
addresses?
A4: This is referring to the affected or impacted residents of a City project. •
05: Appendix E, Cost Proposal Form, Group 7, line 15, is that a typo? Please advise.
AS: Yes, that was a typo. The correct number of copies for Group 7, line 15 is
1,000. Please refer to Exhibit A: Revised Appendix E, Cost Proposal Form.
FAILURE TO SUBMIT THE REVISED COST PROPOSAL FORM WITH THE PROPOSAL SHALL
DEEM PROPOSER NON-RESPONSIVE.
Any questions regarding this Addendum should be submitted in writing to the Procurement Department
to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranadoOm lam ibeachfl.gov.
Procurement Contact: Telephone: - Email: I
Natalia Delgado 305-673-7000, ext. 6263 , nataliadelgado@miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission.
Potential proposers that have elected not to submit a response to the ITB are requested to complete and
return the "Notice to Prospective Bidders"questionnaire with the reason(s)for not submitting a proposal.
/8Ir41:rely, / ^ C'K
r ex Oils
\ !l+
rocu ,ment Director
PLEASE BE REMINDED THAT TH - 1 I in Z a • II ' • : u t e t r 0 :
SUBMITTED WITH THE PROPOSAL.
I
1
2IADDENDUM NO.1 •
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAI'_WG SERVICES
EXHIBIT A
Revised Cost Proposal Form
THE REVISED COST PROPOSAL FORM IS
REQUIRED TO BE SUBMITTED WITH THE
PROPOSAL
31 ADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK WAILING SERVICES
REVISED
APPENDIX E
COST PROPOSAL FORM
Failure to submit Appendix E,Cost Proposal Form, in its entirety and fully executed by the deadline established
for the receipt of proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in
full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales, material
prices,delivery delays,taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed
herein and has been exercised by the City Manager in advance. The Cost Proposal Form (Appendix E) shall
be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E)completed in pencil
shall be deemed non-responsive.All corrections on the Cost Proposal Form (Appendix E)shall be initialed.
It is the intent of the City to pre-qualify vendors as categorized below. Bidders are not required to participate in
all categories in order to be considered as part of the pre-qualified pool.
Vendors may submit a response for Groups 1 through 12, as applicable.
We wish to be Pre-qualified to participate in future pricing competition for the following groups.
YES NO
Group 1-MB MAGAZINE No
Group 2-RECREATION REVIEW MAGAZINE Yes
Group 3-SUMMER FLYERS Yes
Group 4-PAMPHLETS Yes
Group 5-RENEWAL LETTERS OR OTHER NOTICES Yes
Group 6-POSTCARDS Yes
Group 7-BOOKS AND REPORTS Yes
Group 8-POSTCARDS AND FLYERS Yes
Group 9-BROCHURES Yes
Group 10.POSTERS Yes
Group 11-REAL ESTATE SIGNS Yes
Group 12-MISCELLANEOUS ITEMS Ycs
PRINTING AND BULK MAILING SERVICES
GROUP 1 -MB MAGAZINE
Estimated Delivery Time(Calendar
Cost Per Lot Price/ Days)
Item No.of Copies Publication Per 5001
64 page publication plus cover(701b matte inside text,100Ib matte text cover)-68 pages
50,000 No Bid $
2 60,000 No Bid $
3 70,000 No Bid $
68 page publication plus cover(70Ib matte inside text,1001b matte text cover)-72 pages
4 50,000 No Bid S
5 60,000 No Bid $
6 70,000 No Bid $
4 I ADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
72 page publication plus cover(701b matte inside text,1001b matte text cover)—76 pages
7 50,000 No Bid $
8 60,000 No Bid $
9 70,000 No Bid $
GROUP 2-RECREATION REVIEW MAGAZINE
Estimated
Cost Per Lot Price/ Delivery Time
Item No.of Copies Publication Per 5001 (Calendar Days)
16 page self cover(100lb glossy self cover)
1 15,000 $ 0.492 $ 246.17 3-5 Days
2 17,000 $ 0.482 $ 240.94 3-5 Days
3 20,000 $ 0.470 $ 235.08 3-5 Days
32 page(100lb glossy self cover)
4 15,000 S 0.748 S 374.03135 Days
5 17,000 $ 0.681 $ 340.26 3-5 Days
6 20,000 $ 0.605 $ 302.28 3-5 Days
16 page self cover(701b glossy self cover)
7 15,000 $ 0.449 $ 224.27 3-5 Days
8 17,000 $ 0.416 $ 208.12 3-5 Days
9 20,000 $ 0.380 $ 189.95 3-5 Days
32 page(701b glossy self cover)
10 15,000 $ 0.659 $ 329.40 3-5 Days
11 17,000 $ 0.602 $ 300.88 3-5 Days
12 20,000 $ 0.538 $ 268.80 3-5 Days _
GROUP 3-SUMMER FLYERS
Estimated Delivery Time
Lot Price! (Calendar Days)
Item No.of Copies Lot Price Per 502
8 sx 11;single sided;regular paper;70Ib text;color
1 500 $ 151.500 $ 15.15 3-5 Days
2 1,000 $ 194.000 $ 9.70 3-5 Days
3 2,000 $ 284.000 $ 7.10 3-5 Daajs
8'sx 11;single sided;regular paper;100lb textcolor
4 500 $ 153.500 $ 15.35 3-5 Days
5 1,000 $ 201.000 $ 10.05 3-5 Days
6 2,000 $ 296.000 $ 7.40 3-5 Days
8`x 11;double sided;regular paper;70113 text;color
7 500 $ 183.500 $ 18.35 3-5 Days
8 1,000 $ 259.000 $ 12.95 3-5 Days
9 2,000 $ 410.000 $ 10.25 3-5 Days
8's x 11 double sided;regular paper;100lb text;color
10 500 5 185.500 $ 18.55 3-5 Days
11 1,000 $ 265.000 $ 13.25 3-5 Days
12 2,000 5 420.000 $ 10.50 3-5 Days
5 ADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
GROUP 4-PAMPHLETS
Estimated Delivery Time
Cost Per Lot Price/Per (Calendar Days)
Item No.of Copies Publication 502
8%x 11;glossy paper;801b card stock;color;double sided;td-folded and sealed for mailing
1 14000 $ 0.152 $ 7.590 3-5 Days
2 15,000 $ 0.126 $ 6.293 3-5 Days
3 24000 $ 0.112 $ 5.603 3-5 Days
8%x 14;glossy paper;801b card stock;color;double sided',tri-folded and sealed for mailing
4 10,000 $ 0.172 $ 8.620 3-5 Days
5 15.000 $ 0.146 $ 7.290 3-5 Days
6 20,000 $ 0.133 $ 6.638 3-5 Days
GROUP 5•RENEWAL LETTERS OR OTHER NOTICES
Estimated
Lot Price/Per Delivery Time
Item No.of Copies Lot Price 502 (Calendar Days)
Print Renewal Letter or Notices on 8%x 11;provided in electronic format'. Form Letter and
Database;inserted into standard#10 window envelope.
1 10,000 $ 915.000 $ 4.575 3-5 Days
2 15,000 $ 1,181.000 $ 3.937 3-5 Days
3 20,000 $ 1,448.000 $ 3.620 3-5 Days
GROUPS-POSTCARDS
Estimated Delivery Time
Lot Price/Per (Calendar Days)
Item No.of Copies Lot Price 50'
5 x 7-single sided; 1256 UV coated;color.
1 250 $ 132.75 $ 26.55 3-5 Days
2 500 $ 147.50 $ 14.75 3-5 Days
3 1,000 $ 189.00 $ 9.45 3-5 Days
4 5,000 $ 478.00 $ 4.78 3-5 Days
5 x 7-double sided', 12pt', UV coated;color.
5 250 $ 145.75 $ 29.15 3-5 Days
6 500 $ 173.50 $ 17.35 3-5 Days
7 1,000 $ 228.00 $ 11.40 3-5 nays
8 5,000 $ 632.00 $ 6.32 3-5 Days
5 x 7-single sided; 12pt1 UV coated;black and white.
9 250 $ 115.75 S 23.15 3-5 Days
10 500 $ 126.50 $ 12.65 3-5 Days
11 1,000 $ 161.00 $ 8.05 3-5 Days
12 5,000 $ 392.00 $ 3.92 3-5 Days
5 x 7-double sided; 12pt UV coated;black and white,
13 250 $ 119.75 $ 23.95 3-5 Days
14 500 $ 134.50 $ 13.45 3-5 Days
15 1,000 $ 175.00 $ 8.75 3-5 Days
16 5,000 $ 461.00 $ 4.61 3-5 Days
6 I ADDENDUM NO.1
INVITATION TO BID NO.2018-038 NO
CITYWIDE PRINTING AND BULK MAILING SERVICES
PRINTING SERVICES
GROUP 7-BOOKS AND REPORTS
Estimated Delivery Time
Lot Price/Per (Calendar Days;
Item No.of Copies Lot Price 502
8%x 11 -20 page self cover-saddle stitched;100 lb.text stock;color.
1 250 $ 520.000 $ 104.000 3-5 Days
2 500 $ 905.000 $ 90.500 3-5 Days
3 1,000 $ 1,676.000 $ 83.800 3-5 Days
8'/x 11-20 page self cover-saddle stitched, 100 lb.cover stock;color.
4 250 $ 729.000 $ 145.800 3-5 Days
5 500 $ 1,284.000 $ 128.400 3-5 Days
6 1,000 $ 2,395.000 $ 119.750 3-5 Days
8 Y:x 11-60 page self cover-saddle stitched, 100 lb.text stock;color.
7 250 $ 1,455.000 $ 291.000 3-5 Days
8 500 $ 2,387.000 $ 238.700 3-5 Days
9 1,000 $ 3,883.000 $ 194 150 35 Days
8%x 11 -60 page self cover-saddle stitched; 100 lb.cover stock;color.
10 250 $ 1,769.30 S 353.86 13-5 Days
11 500 $ 3,058.75 $ 305.88 i 3-5 Days
12 1,000 $ 5,562.13 S 278.11 113-5 Days
5.25 x 8.25-72 page self cover-saddle stitched;35 lb.offset;color.
13 250 $ 549.00 S 109.80 3-5 Days
14 500 $ 810.00 S 81.00 3-5 Days
15 1,000 S 1335.00 $ 66.75 35 Days
GROUP 8-POSTCARDS AND FLYERS
Estimated Delivery Time
Lot Price/Per (Calendar Days)
Item No.of Copies Lot Price 50'
POSTCARDS
4 x 6-single sided;12pC UV coated;color.
1 250 S 160.000 $ 32.000 3-5 Days
2 500 $ 167.000 $ 16.700 3-5 Days
3 1,000 $ 190.000 $ 9.500 3-5 Days
4 5,000 S 323.000 $ 3.230 3-5 Days
4 x 6-double sided; 12pt UV coated;color.
5 250 $ 165.000 $ 33.000 3-5 Days
6 500 S 185.000 $ 18.500 3-5 Days
7 1,000 $ 209.000 S 10.450 3-5 Days
8 5,000 $ 398.000 S 3.980 3-5 Days
4 x 6-single sided;120 UV coated;black and white.
9 250 $ 146.000 S 29.200 3-5 Days
10 500 $ 151.000 5 15.100 3-5 Days
11 1,000 $ 170.000 5 8.500 3-5 Days
12 5,000 $ 277.000 S 2.770 3-5 Days
7 ADDENDUM NO.1
INVITATION TO BID NO.201B-0313-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
4 x 6-double sided; 12p(UV coated; black and white.
13 250 $ 148.000 $ 29.600 3-5 Days
14 500 $ 159.000 $ 15.900 3-5 Days
15 1.000 5 182.000 $ 9.100 3-5 Days
16 5,000 S 324.000 S 3.240 3-5 Days
5 x 7-single sided; 12pt; UV coaled;color.
17 250 $ 150.000 $ 30.000 3-5 Days
18 500 $ 160.000 5 16.000 3-5 Days
19 1.000 $ 194.000 5 9.700 3-5 Days
20 5,000 $ 423.000 S 4.230 3-5 Days -_
5 x 7-double sided; 12pt; UV coated;color.
21 250 $ 163.000 $ 32.600 3-5 Days
22 500 $ 186.000 $ 18.600 3-5 Days
23 1,000 $ 233.000 $ 11.650 3-5 Days
24 5,000 $ 577.000 $ 5.770 3-5 Days
5 x 7-single sided; 12pt;UV coated;black and white.
25 250 $ 132.000 $ 26.400 3-5 Days
26 500 $ 139.000 $ 13.900 3-5 Days
27 1,000 $ 166.000 $ 8.300 3-5 Days
28 5,000 $ 337.000 $ 3.370 3-5 Days
5 x 7-double sided; 12pt; UV coated;black and white.
P9 250 $ 136.000 $ 27.200 3-5 Days
30 500 $ 147.000 $ 14.700 3-5 Days
31 1,000 $ 180.000 $ 9.000 3-5 Days
32 5,000 $ 406.000 $ 4.060 3-5 Days
5 x 10-single sided; 12pt; UV coated;black and white.
33 250 $ 138.000 $ 27.600 3-5 Days
34 500 $ 148.000 $ 14.800 3-5 Days
35 1,000 $ 180.000 $ 9.000 3-5 Days
36• 5,000 $ 403.000 $ 4.030 3-5 Days
5 x 10-double sided:12pt;UV coated,black and white.
37 250 $ 143.000 $ 28.600 3-5 Days
38 500 $ 158.000 $ 15.800 3-5 Days
39 1,000 $ 199.000 $ 9.950 3-5 Days
40 5,000 $ 496.000 $ 4.960 3-5 Days
6 x 21/2-single sided', 12pt UV coated;black and white.
41 250 $ 144.000 5 28.800 3-5 Days
42 500 5 148.000 5 14.800 3-5 Days
43 1.000 $ 165.000 5 8.250 3-5 Days
44 5,000 $ 263.000 5 2.630 3-5 Days
81 ADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
6 x 23-double sided; 12pt; UV coated;black and white.
45 250 $ 146.000 $ 29.200 3-5 Days
46 500 $ 152.000 $ 15.200 3-5 Days
47 l 1,000 $ 173.000 $ 8.650 3-5 Days
48 ) 5,000 $ 298.000 $ 2.980 3-5 Days
FLYERS
7 x 31/2-single sided; 12pt;UV coated;color.
49 500 $ 139.000 $ 13.900 3-5 Days _ _
50 1,000 $ 163.000 $ 8.150 3-5 Days
51 2,000 $ 210.000 $ 5.250 3-5 Days
7 x 31A-double sided;'I 2pC UV coated;color.
52 500 $ 149.000 $ 14.900 3-5 Days
53 1,000 $ 184.000 $ 9.200 3-5 Days
54 2,000 $ 249.000 $ 6.225 3-5 Days
8=x 11;single sided;regular paper;701b text;color
55 500 $ 144.000 $ 14.400 3-5 Days
56 1,000 $ 179.000 $ 8.950 3-5 Days
57 2,000 $ 254.000 $ 6.350 3-5 Days
811x 11;single sided;regular paper;1001b text;color
58 500 $ 146.000 $ 14.600 3-5 Days
59 1,000 $ 186.000 $ 9.300 3-5 Days
60 2,000 $ 266.000 $ 6.650 3-5 Days
8 h x 11 double sided;regular paper;70Ib text;color
61 500 $ 176.000 $ 17.600 -3-5 Days
62 1,000 $ 244.000 $ 12.200 3-5 Days
63 2,000 $ 280.000 $ 7.000 3-5 Days
8*,x 11;double sided;regular paper;100Ib text;color
64 500 $ 178.000 $ 17.800 3-5 Days
65 1,000 $ 250.000 $ 12.500 3-5 Days
66 2,000 $ 39t000 S 9.775 3-5 Days
8 V x 14-single sided;regular paper;100lb text;color;
67 500 $ 162.000 5 16.200 3-5 Days
68 1.000 $ 237.000 S 11.850 3-5 Days
69 2,000 $ 394.000 S 9.850 3-5 Days
8 Y,x 14-single sided;regular paper:701b text;color;
70 500 S 158.000 S 15.800 3-5 Days
71 1,000 $ 226.000 S 11.300 3-5 Days
72 I. 2,000 $ 372.000 5 9.300 3-5 Days
8%x 14-double sided;regular paper,701b text;color,
73 500 S 215.000 S 21.500 3-5 Days
74 1,000 S 341.000 S 17.050 3-5 Days
75 2,000 $ 610.000 5 15.250 3-5 Days
9 ADDENDUM NO.1
INVITATION TO BID NO 2018-038-ND
CITYWIDE PRINTING AND SULK MAILING SERVICES
8%x 14-double sided;regular paper; 1001b text;color;
76 500 $ 220.000 $ 22.000 3-5 Days
77 1,000 S 352.000 $ 17.600 3-5 Days
78 1000 S 659.000 $ 16.475 3-5 Days
GROUP 9-BROCHURES
Estimated
Lot Price/Per De ivery Time
Item No.of Copies Lot Price 502 (Calendar Days)
EVENT PROGRAM
10%x 8.25 fiat final;5.25 x 8.25-4 page single sided.self cover;saddle stitched;color.
1 1,000 $ 300.000 $ 15.000 3-5 Days
2 2,000 $ 488.000 $ 12.200 3-5 Days
3 5,000 $ 648.000 $ 6.480 3-5 Days
10%x 8.25 flat final;5.25 x 8.25-4 page double sided.self cover;saddle stitched;color.
4 1,000 $ 548.000 $ 27.400 3-5 Days
5 2,000 $ 835.000 $ 20.875 3-5 Days
6 5,000 $ 1,231.000 $ 12.310 3-5 Days
BOOKLET
5%x 8%final;8%x 11-8 page flat bifold;saddle stitched;80 lb.text stock,two(2)color.
7 250 $ 226.000 $ 45.200 3-5 Days
8 500 $ 316.000 $ 31.600 3-5 Days
9 1,000 $ 498.000 $ 24.900 3-5 Days
5%x 8%final;8%x 11-8 page flat bifold;saddle stitched:80 lb.cover stock,two(2)color.
10 250 $ 272.000 5 54.400 3-5 Days
11 500 $ 379.000 $ 37.900 3-5 Days
12 1,000 $ 594.000 $ 29.700 3-5 Days
BROCHURES
3.66 x 8%final;8 Vz x 11-gatefold fiat;80 lb.text stock;color.
13 250 $ 189.000 $ 37.800 3-5 Days
14 500 $ 224.000 $ 22.400 3-5 Days
15 1,000 $ 299.000 $ 14.950 3-5 Days
3.66 x 814 final;8%x 11-gatefold fiat 80 lb.cover stock;color.
16 250 $ 213.000 $ 42.600 3-5 Days
17 500 $ 255.000 $ 25.500 3-5 Days
18 1,000 $ 339.000 $ 16.950 3-5 Days
4.66 x 8%final; 14 x 8%gatefold fiat;color.
19 500 $ 300.000 $ 30.000 3-5 Days
20 1,000 $ 444.000 $ 22.200 3-5 Days
21 2,000 $ 705.000 $ 17.625 3-5 Days
6.33 x 13 final:19-13 trifold flat;color.
22 250 $ 247.000 $ 49.400 3-5 Days
23 500 $ 321.000 $ 32.100 3-5 Days
24 1,000 $ 469.000 $ 23.450 3-5 Days
10 I ADDENDUM No.1
INVITATION TO BID NC.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
7 x 8%final; 14 x 8%bifold flat;color.
25 250 $ 229.000 $ 45.800 3-5 Days
26 500 $ 304000 $ 30.100 3-5 Days
27 1,000 $ 445.000 $ 22.250 3-5 Days
5.83 x 9.58 final: 1004 enamel text stock printed 4/4;bifold flat,full color;double sided.
28 5,000 $ 707.000 $ 7.070 3-5 Days
29 7,500 $ 861.000 $ 5.740 3-5 Days
30 10,000 $ 1,000.000 $ 5.000 3-5 Days
GUIDE
13 x7—single sided;gatefold;color.
31 40,000 $ 2,384.00 $ 2.980 3-5 Days
32 50,000 $ 2,803.00 $ 2.803 3-5 Days
33 70,000 $ 3.636.00 $ 2.597 3-5 Days
13 x7—double sided;gatefold;color.
34 40,000 $ 2,585.00 $ 3.231 3-5 Days
35 50,000 $ 3,042.00 $ 3.042 3-5 Days
36 70,000 $ 3,957.00 $ 2.826 3-5 Days
PAMPHLETS
8%x 11:glossy paper;80Ib card stock;color;double sided:tri-folded and sealed for mailing
37 10,000 S 1,368.000 $ 6.840 7-10 Days
38 15,000 $ 1,662.000 $ 5.540 7-10 Days
39 20,000 $ 1,940.000 $ 4.850 7-10 Days
8'G x 14;glossy paper;801b card stock;color;double sided;tri-folded and sealed for mailing
40 10,000 $ 1,572.000 S 7.860 7-10 Days
41 15,000 $ 1,961.000 S 6.537 7-10 Days
42 20,000 $ 2353.000 5 5.883 7-10 Days
GROUP 10-POSTERS
Estimated Delivery Time
Lot Pricel Per (Calendar Days)
Item No.of Copies Lot Price 502
8 Y x 11 trim:semi matte digital/100 lb.text stock;color.
1 2,000 $ 288.000 $ 7.200 3-5 Days
2 5,000 $ 540.000 $ 5.400 3-5 Days
3 10,000 $ 736.000 $ 3.680 3-5 Days
8%x 11 trim;semi matte digital/100 lb.cover stock;color.
4 2,000 $ 334.000 $ 8.350 3-5 Days
5 5,000 $ 690.000 $ 6.900 3-5 Days
6 10,000 $ 989.000 $ 4.945 3-5 Days
11 x 17 trim; 1 sided;color.
7 2,000 $ 465.000 $ 11.625 3-5 Days
8 5,000 $ 699.000 $ 6.990 3-5 Days
9 10,000 $ 1,074 000 $ 5.370 3-5 Days
11 ADDENDUM NO.1
INVITATION TO BID NO..2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
24 x 36:semi matte digital/100 lb.text stock;color.
10 30 $ 252.81 $ 421.35 3-5 Days
24 x 36:semi matte digital/100 lb.cover stock;color.
11 30 $ 309.42 $ 515.70 3-5 Days
48 x 12 card stock;color.
12 6 1$ 126.16 $ 1.051.33 3-5 Days
GROUP 11 -REAL ESTATE SIGNS
Estimated Delivery Time
Lot Price/ (Calendar Days)
Item No.of Copies Lot Price Per 502
MAJOR EVENT PLANNING(MEP)SIGNS
18 x 24 stakes. 1 color;corrugated plastic.
1 50 $ 254.00 $ 254.00 3-5 Days
2 100 $ 465.00 $ 232.50 7-10 Days
18 x 24 grommets;1 color;corrugated plastic.
3 50 $ 369.00 $ 369.00 3-5 Days
4 100 $ 696.00 $ 348.00 7-10 Days
18 x 24 stakes and grommets', 1 color;corrugated plastic.
5 50 $ 394.00 $ 394.00 3-5 Days
6 100 $ 746.00 S 373.00 7-10 Days
PARKS AND RECREATION SIGN
24 x 36 grommets;1 color;corrugated plastic.
7 10 $ 192.00 $ 960.00 3-5 Days
8 50 $ 600.00 $ 600.00 3-5 Days
9 100 $ 1,150.00 $ 575.00 7-10 Days
GROUP 12-MISCELLANEOUS ITEMS
Estimated Delivery Time
Lot Price/ (Calendar Days)
Item No.of Copies Lot Price Per 502
BUSINESS CARDS
2.125 x 3.625',2 color.
1 500 S 40.00 S 4.00 3-5 Days
2 1,000 $ 80.00 $ 4.00 3-5 Days
3 5,000 $ 393.00 $ 3.93 3-5 Days
4 x 3%;scored;UV coated;12pt.
4 500 $ 154.00 $ 15.400 3-5 Days
5 1,000 $ 173.00 $ 8.650 3-5 Days
6 5,000 $ 326.00 $ 3.260 3-5 Days
4 x 3%',single sided;color.
7 500 $ 140.00 $ 14.000 3-5 Days
8 1,000 $ 157.00 $ 7.850 3-5 Days
9 5,000 $ 296.00 $ 2.960 3-5 Days
121 ADDENDUM NO.1
INVITATION TO BID NO.2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
4 x 3%;double sided;color.
10 500 $ 145.00 $ 14.50 3-5 Days
11 1,000 $ 167.00 $ 8.35 3-5 Days
12 5,000 $ 339.00 $ 3.39 3-5 Days
2.125 x 4.250;scored and folded;color.
13 500 $ 145.00 $ 14.50 3-5 Days
14 1,000 $ 167.00 $ 835 3-5 Days
15 5,000 $ 339.00 $ 3.39 3-5 Days
314 x 31/2UV coated; 12pt;color.
16 250 $ 145.00 $ 14.50 3-5 Days
17 500 S 167.00 $ 8.35 3-5 Days
18 1,000 $ 339.00 $ 3.39 3-5 Days
DOOR HANGER
4.25 X 11;slit and punched;UV coated; 12pt color.
19 1,000 $ 293.00 $ 14.650 3-5 Days
20 5,000 $ 639.00 $ 6.390 3-5 Days
21 10,000 $ 1,074.00 $ 5.370 3-5 Days
ENVELOPES
#10 envelopes with window;2 color.
22 1,000 $ 224.00 $ 11.20 3-5 Days
23 5,000 $ 313.00 $ 3.13 3-5 Days
24 10,000 $ 423.00 $ 2.12 3-5 Days
#10 envelopes with no window:2 color.
25 _ 1,000 $ 226.00 $ 11.300 3-5 Days
26 5,000 $ 325.00 $ 3.250 3-5 Days
27 10,000 $ 447.00 $ 2.235 3-5 Days
DUPLICATE CARBON
1 part 8%x11
28 350 S 161.00 5 23.00 3-5 Days
29 700 S 188.00 $ 13.43 3-5 Days
30 1,000 S 209.00 $ 10.45 3-5 Days
2 part 8%x11
31 350 $ 196.00 $ 28.00 3-5 Days
32 700 $ 230.00 $ 16.43 3-5 Days
33 I 1,000 $ 259.00 $ 12.95 3-5 Days
3part 8'/x11
34 _ 350 _- $ 218.00 $ 31.14 3-5 Days
35 700 $ 273.00 $ 19.50 3-5 Days
36 1,000 5 321.00 $ 16.05 3-5 Days
4 part 8'/x11
37 350 $ 220.00 $ 31.43 3-5 pays
38 700 $ 277.00 $ 19.79 3-5 Days
39 1,000 $ 327.00 $ 16.35 3-5 Days
13 ADDENDUM NO.1
INVITATION TO BID NO 2018-038-ND
CITYWIDE PRINTING AND BULK MAILING SERVICES
2 part and numbered 8%x 11
40 350 $ 233.00 $ 3329 3.5 pays
41 700 $ 289.00E 20.64 3-5 pays
42 1,000 $ 336.00 $ 16.80 3-5 Days
tThe City reserves the right to vary the number of pages,the quantity printed,and the number of issues throughout the life of the
contract.The above lot price shall apply to print job ovenurs within 500 copies of the specified number of copies.
2The City reserves the right to vary the quantity printed throughout the life of the contract The above lot price shall apply to print job
overruns within 50 copies of the specified number of copies.
Bidder's Affirmation
CEMENT tt4c,1 C? +er t 1- 'rtt-Licnc I ,t I C
IMabS R p.w*tn:Tgyl-tpt V
sus, 2G, Zf it n:4 s,- 1 r.l..1c..k'.!F -c A3 CL
TWlplwnr. x154- 32 I -5G44
Edi
AWhatred RrpeumalNr'i Signature:
14 ADOENDUN NOLI
INVITATION TO ND NO.3018-0354®
CITYWIDE PRINTING AND BULK WILING SERVICES
Bid Certification
Questionnaire
Affidavits (Appendix A)
Presented By:
PC. POSTAL CENTER
INTERNATIONAL
Phone: 954.321 .5644, Fax: 954-787-8697
Solicitation No I Solicitation Title.
2018-038-ND Citywide Printing and Bulk Mailing services
Procurement Contact. Tel: Email:
Natalia Delgado 305-673-7000 x6263 nataliadelgado@miamibeachfl.gov
PROPOSAL CERTIFICATION,QUESTIONNAIRE& REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance
with requirements maybe evaluated.This Proposal Certification,Questionnaire and Requirements Affidavit Form
is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME:
POSTAL CENTER INTERNATIONAL,INC.
NO.OF YEARS IN BUSINESS: NO.OF YEARS IN BUSINESS LOCALLY NO.OF EMPLOYEES.
34 34 250
OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:
FIRM PRIMARY ADDRESS(HEADQUARTERS)'.
3406 SW 26 TERRACE
CITY:
FORT LAUDERDALE
STATE: ZIP CODE.
FL 3331.2
TELEPHONE NO.-
954-321-5644
TOLL FREE NO.
FAX NO.:
954797-8697
FIRM LOCAL ADDRESS:
SAME AS ABOVE
CITY:
STATE: ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
LARISSA SCHENCK
ACCOUNT REP TELEPHONE NO.:
954321-5644
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL.
LARISSAS(ASURFPCI.COM
FEDERAL TAX IDENTIFICATION NO..
59-2593670
The City reserves the right to seek additional informafion from Proposer or other source(s), including but not limited to. any firm or principal
information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
ITB 2018-038-ND 1 7
Veteran Owned Business.Is Pro oser claiming a veteran owned business status?
YES a NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving That firm is
certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal
government,as required pursuant to ordinance 2011-3748.
2. Financial Capacity.When requested by the City.each Proposer shall arrange for Dun&Bradstreet to submit a Supplier Qualification
Report(SOS)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the
SOS directly from Dun&Bradstreet.The cost of the preparation of the SCR shall be the responsibility of the Proposer.The Proposer
shall request the SCR report from D&B at:
https:llsupplierportal.dnb.comlwebapplwcslstoreslservlet/Suppl ierPortal?storeld=11696
Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each
Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in
the solicitation process.For assistance with any portion of the SQR submittal process,contact Dun&Bradstreet at 800.424-
2495.
SUBMITTAL REQUIREMENT: Proposer shall request that Dun&Bradstreet submit its Supplier Qualifier Report directly to the City,
with bid or within 2 days of request.
3. Conflict Of Interest,All Proposers must disclose, in their Proposal, the name(s)of any officer,director, agent,or immediate family
member(spouse, parent,sibling,and child)who is also an employee of the City of Miami Beach,Further,all Proposers must disclose
the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity
or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse, parent,sibling, and child)who is also an employee of the City of Miami Beach.Proposers must also disclose the name of
any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its
affiliates.
4, References& Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided.
5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred, suspended or other legal violation,or had a
contract cancelled due to non-performance by an .ublic sector agency?
YES s NO
SUBMITTAL REQUIREMENT: If answer to above is 'YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
6. Vendor Campaign Contributions.Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws,
as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable
provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions,as prescribed
therein,including disqualification of their Proposals,in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation.For each individual or entity with a controlling financial interest indicate whether or not each
individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of
Mayor or City Commissioner for the City of Miami Beach,
7. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City
shall adopt a Code of Business Ethics("Code") and submit that Code to the Procurement Department with its proposal/response or
within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable
governmental rules and regulations including,among others,the conflict of interest,lobbying and ethics provision of the City of Miami
Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,
Proposer may submit a statement indicating that it will adopt, as required in the ordinance,the City of Miami Beach Code of Ethics.
available at www.miamibeachfl.gov/procurementl.
ITS 2018-038-ND 18
8. Living Wage. Pursuant to Section 2-408 of the City of Miami Beach Code, as same may be amended from time to time, covered
employees shall be paid the required living wage rates listed below:
1. Effective January 1, 2018,covered employees must be paid a living wage rate of no less than$11.62 per hour with health
care benefits of at least$2.26 per hour,or a living wage rate of no less than$13.88 per hour without health care benefits.
2. Effective January 1, 2019,covered employees must be paid a living wage rate of no less than$11.70 per hour with health
care benefits of at least$2.74 per hour,or a living wage rate of no less than$14.44 per hour without health care benefits.
3. Effective January 1, 2020,covered employees must be paid a living wage rate of no less than$11.78 per hour with health
care benefits of at least$3.22 per hour,or a living wage rate of no less than$15.00 per hour without health care benefits.
The living wage rate and health care benefits rate may,by Resolution of the City Commission be indexed annually for inflation using
the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale,issued by the U.S. Department of Labor's Bureau
of Labor Statistics.Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution,
elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a
particular year).
Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may, at
its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and
fines,as provided in the City's Living Wage Ordinance,as amended. Further information on the Living Wage requirement is available
at wwwmiamibeachf.gov/procuremenU.
SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to
the living wage requirement. Any payroll request made by the City during the contract term shall be completed electronically via the
City's electronic cccnpliance portal,LCP Tracker(LCPTracker.net).
9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners, When awarding competitively solicited
contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with
the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees
with domestic partners,as they provide to employees with spouses.The Ordinance applies to all employees of a Contractor who work
within the City limits of the City of Miami Beach. Florida:and the Contractor's employees located in the United States, but outside of
the City of Miami Beach limits,who are directly performing work on the contract within the City of Miami Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spousesof employees?
X YES NO
B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to
domestic partners of employees?
YES xJ NO
C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified
Note: some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave, other
benefits are provided directly to the spouse or domestic partner.such as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health x
Sick Leave
Family Medical Leave s
Bereavement Leave x
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control,(e.g.,there are no insurance providers
in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance.To comply on this
basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached) with all
necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his
designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement
is available at www.miamibeachfl.govlprocurement/scroll.asox?id=79113.
ITS 2018-038-ND 19
10. Public Entity Crimes. Section 287.133(2)(a). Florida Statutes,as currently enacted or as amended from time to time,states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal, proposal, or
reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals,
proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of
the threshold amount provided ins.287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the
convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list.
11, Non-Discrimination. Pursuant to City Ordinance No.2016-3990, the City shall not enter into a contract with a business unless the
business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code, including the
blacklisting. divesting from, or otherwise refusing to deal with a person or entity when such action is based on race,color, national
origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document,Proposer agrees it
is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi.Pursuant to Resolution
2016-29375,the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi,as well as
the purchase of goods or services sourced in North Carolina and Mississippi.Proposer shall agree that no travel shall occur on behalf
of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these states.
SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document Proposer agrees it
is and shall remain in full compliance with Resolution 2016-29375.
13. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a
competitive solidtation, unless the proposer certifies in writing that the business has adopted and employswritten policies,practices,
and standards that are consistent with the City's Fair Chance Ordinance, set forth in Article V of Chapter 62 of the City Code ("Fair
Chance Ordinance"),and which,among other things,(i)prohibits City contractors.as an employer,from inquiring about an applicant's
criminal history until the applicant is given a conditional offer of employment; (II) prohibits advertising of employment positions with a
statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a statement on an
employment application that a person with a criminal record may not apply for the position.
SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer certifies
that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance.Proposer agrees to provide the
City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the
representations made herein shall constitute a material breach of centrad and shall entitle the City to the immediate termination for
cause of the agreement,in addition to any damages that may be available at law and in equity.
14. Acknowledgement of Addendum.After issuance of solicitation,the City may release one or more addendum to the solicitation which
may provide additional information to Proposers or alter solicitation requirements, The City will strive to reach every Proposer having
received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for
assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section
certifies that the Proposer has received all addenda released by the City pursuant to this solicitation,Failure to obtain and acknowledge
receipt of all addenda may result in proposal disqualification.
Initial to Confirm Initial to Confirm Initial to Confirm
Receipt Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
ITB 2018-038-ND 20
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the'City")for the recipients convenience.Any
action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any
award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an
award,shall be without any liability or obligation on the part of the City.
In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals,may accept or reject proposals,and may
accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest.In its sole discretion,the City may determine
the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal,the applicant agrees to deliver such further details,information and assurances,including financial
and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,
shareholders,partners and employees,as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers.It is the responsibility of the recipient to assure
itself that informafon contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information
in this solicitation.
Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipients own risk. Proposers should
rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or
representation,express or implied,as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its
agents that any Proposal conforming to these requirements will be selected for consideration, negotiation,or approval,
The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be
made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors omissions, or withdrawal from the market without notice. Information is for guidance
only, and does not constitute all or any pad of an agreement.
The City and all Proposers will be bound only as,if and when a Proposal(or Proposals),as same may be modified,and the applicable definitive
agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements
executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without
any resultant liability to the City.
The City is governed by the Government-in-the-Sunshine Law. and all Proposals and supporting documents shall be subject to disclosure as
required by such law.All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida
Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public
records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true,accurate and complete,to the best of its knowledge,information,
and belief.
Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,or any action
or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous
sentence,however.shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability
on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the
provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed
by and construed in accordance with the laws of the State of Florida.
ITB 2018-038-ND 21
PROPOSER CERTIFICATION
I hereby certify that: I, as an authonzed agent of the Proposer, am submitting the following information as my firm's
proposal: Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation.all attachments,exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation,and any released Addenda and understand that the following are requirements of
this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed. or compared the proposal with other Proposers and has not colluded with any other Proposer or parry to any
other proposal: Proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws: all responses, data and information contained in this proposal,
inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate.
Name of Prcacsers Authorized Representative. Tare a Proposers Astound Representative
I
ISMAEL DIAZ PRESIDENT
Sosature of?roomer s Auronzed RepresemaLve i Dare.
State of cicrieq) On this h"day of MCC 20',personally
) appeared before me TiaiCei 171 C7 who
County of MIG rim- stated that(s)he is the?rPSI lP/tt
of acct ten-key znre, a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Befor me:
Notary Public for the 51QN' of
lCe i cc1
My Commission Expires:Are it I IC 2CZZ
—77--------
. .. ANA CIFUENTES
iz.% p�.T State of Fioride-Notary Public
4.4 Commission #GG 205607
rs.....Sifr,�",'. My Commission Expires
April 10, 2022
ITB 2018-038-ND 22
PCIPOSTAL CENTER
INTERNATIONAL
3406 SW 26th Terrace
Fort Lauderdale, FL 33312
Phone: 954.321.5644, Fax: 954.797.8697
www.pcioi.com
APPENDIX A— SUBMITTAL REQUIREMENTS AFFIDAVIT
3. Conflict of Interest
Postal Center International, Inc. ("PCI")does not have any officer, director, or agent, or immediate
family member who is an employee of the City of Miami Beach. There are no City employee(s)
who owns, either directly or indirectly, an interest of ten (10%) percent or more in PCI's entity or
any of its affiliates.
Epic' POSTAL CENTER
INTERNATIONAL
3406 SW 26th Terrace
Fort Lauderdale, FL 33312
Phone: 954.321.5644, Fax: 954.797.8697
www.pcioi.com
APPENDIX A— SUBMITTAL REQUIREMENTS AFFIDAVIT
4. References 8 Past Performance
PCI offers complete in-house services under one roof, which complement each other and offers
a higher degree of security,timeliness and quality. Services include in-house commingling, letter
shop, personalization, data processing, list services, and custom programming to envelopes and
printed components.
Most competitors do not have"in-house"commingling services at the same location as their Direct
Mail services. Therefore, extra transportation and processing of their client's mail at another
location and service bureau is required. However, documents from PCI's clients can enter our
secure location, be processed, and commingled without leaving to go to another service bureau.
PCI clients require their documents to be processed by a secure vendor that can perform all
services under one roof with no extra delays and risks associated with transporting and
processing at another location or by another company's employees.
Client References:
Louisiana Middle District/ U.S. District Court
Cheletta Plummer, Jury Administrator
777 Florida Street#139
Baton Rouge, LA 70801
P: (225) 389-3519
E: ChelettaPlummer@lamd.uscourts.gov
PCI has been under contract to print, fulfill and commingle the mail for USDC Middle District of
Louisiana for over 7 years. The USDC/MDLA utilizes a juror summons to summon prospective
jurors.
PCI has been under contract to print, fulfill and commingle the mail for USDC/MDLA. The
USDC/MDLA utilizes a juror summons to summon prospective jurors within the geographical
confines of the middle district of Louisiana. Currently, the Court outsources the mail fulfillment
functions of the juror summonses to take advantage of the efficiencies available through PCI,
where this type of work is a core responsibility. This allows the Court to take advantage of the
latest technology in mail management such as Zip+4, IMB (Intelligent Mail Barcoding), CASS
certified automation discounts and presorting.
POSTALCENTER
P ( INTERNATIONAL
3406 SW 261h Terrace
Fort Lauderdale, FL 33312
Phone: 954.321.5644, Fax: 954.797.8697
www.pcioi.com
United States District Court/SDFL
Liz Chapas, Jury Administrator
400 North Miami Ave, Room 5S 27
Miami, FL 33128
P: (305) 523-5194
E: liz chapas(p)flsd.uscourts.00v
PCI has been under contract to print, fulfill and commingle the mail for USDC for the Southern
District of Florida for over 10 years. The USDC/SDF utilizes a juror summons to summon
prospective jurors to the five courthouses within the geographical confines of the district which
include Miami, Ft. Lauderdale, West Palm Beach, Ft. Pierce, and Key West. Currently, the Court
outsources the mail fulfillment functions of the juror summonses to take advantage of the
efficiencies available through PCI, where this type of work is a core responsibility. This allows
the Court to take advantage of the latest technology in mail management such as Zip+4, IMB
(Intelligent Mail Barcoding), CASS certified automation discounts and presorting.
W.S. Badcock Corporation
David Hagins, Director of Admin Services
200 Phosphate Blvd.
Mulberry, FL 33860
P: (863)425-7568
E: David.Hagins@badcock.com
PCI has partnered with W.S. Badcock Corporation since 2016. We print, fulfill and presort letter
statements and direct mail to recipients.
These jobs require PCI to store all inventories of fulfillment paper products such as envelopes
and paper. The client sends us XML files on a daily basis for fulfillment. PCI is required to mail
100% of the files within 24 hours of their arrival to the secure ftp site. We import and validate the
XML data against their business rules. A confirmation is sent via email when the file is
successfully processed and validated. Once the data is merged, we produce the files for the
printer. All data is variable. When print is completed, the documents are sent to our fulfillment
process for'ln-Line"intelligent folding, inserting and metering services. The mail is then barcoded
and presorted for maximum qualified postage discounts.
To date, PCI processes approximately 225,000 files per week for W.S. Badcock Corporation.
These jobs require an enormous amount of attention to detail from a production standpoint as
well as the short time frame from data receipt to mailing.
PCiPOSTAL CENTER
INTERNATIONAL
3406 SW 2fi'h Terrace
Fort Lauderdale, FL 33312
Phone: 954.321.5644, Fax: 954.797.8697
www.pcioi.com
Liberty Powers
Maria Bolivar, Customer Care Administrator Supervisor
1901 W Cypress Creek Rd,#600
Fort Lauderdale, FL 33309
P: (954) 598-7054
E: mbolivar(&libertvpowercorp.com
PCI began partnering with Liberty Power in the winter of 2012 with mail pickup and comingling
services. Beginning in February 2013, we began printing, fulfillment and mailing Welcome
Letters. Liberty Power asked PCI to process Rejection Letters, then Notices on a daily basis.
These jobs require PCI to stock an inventory of the various envelopes used by Liberty Power.
We also supply envelopes and special paper stock used by Liberty Power. Liberty Power
channels these Letters and Notices on a daily basis to PCI's secure ftp site. After this, the Letters
and Notice jobs are very similar to the USDC/SOF's Juror Summons job. Our IT department
preps the documents for print. A confirmation is sent via email when the file is successfully
processed and validated. When print is completed, the Letters and Notices are sent to our
fulfillment process for "In-Line" intelligent folding, inserting and metering services. The Letters
and Notices are then barcoded and presorted for maximum qualified postage discounts.
PCI processes approximately 6,000 Letters and Notices per week for Liberty Power. PCI's careful
attention to detail, commitment to improving their process and dedication to doing the job correctly
has allowed Liberty Power to gradually transition the print and mailing part of their business to
PCI, allowing them to put their focus on their core business and save money in the process.
PCIPOSTAL CENTER
INTERNATIONAL
3406 SW 26`h Terrace
Fort Lauderdale, FL 33312
Phone: 954.321.5644, Fax: 954.797.8697
www.pcioi.com
APPENDIX A — SUBMITTAL REQUIREMENTS AFFIDAVIT
6. Vendor Campaign Contributions
Postal Center International, Inc. ("PCI")does not have any individuals or entities (including PCI
sub-consultants)with a controlling financial interest as defined in solicitation.
PCIPOSTAL CENTER
INTERNATIONAL
3406 SW 26'" Terrace
Fort Lauderdale, FL 33312
Phone: 954.321.5644, Fax: 954.797.8697
www.pcioi.com
APPENDIX A— SUBMITTAL REQUIREMENTS AFFIDAVIT
7. Code of Business Ethics
Postal Center International, Inc. ("PCI") will adopt, as required in the ordinance, the City of Miami
Beach Code of Ethics. This document is enclosed and signed by Ismael Diaz, President.
RESOLUTION NO. 2000-23879
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH REQUIRING THAT CONTRACTORS ADOPT
A CODE OF BUSINESS ETHICS PRIOR TO ENTERING INTO A
CONTRACT WITH THE CITY OF MIAMI BEACH
WHEREAS, the Greater Miami Chamber of Commerce (`GMCC') adopted a
Model Code of Business Ethics(the"Model Code");and
WHEREAS,the City of Miami Beach is a member of the GMCC;and
WHEREAS, the Model Code, attached hereto as Exhibit A, is a statement of
principles to help guide decisions and actions based on respect for the importance of
ethical business standards in the community;and
WHEREAS, the GMCC encourages its members to adopt the principles and
practices outlined in the Model Code;and
WHEREAS, the Commission believes that each entity which does business with
the City of Miami Beach should be required, as a condition of doing business with the
County to adopt a Code of Business Ethics.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA:
Section I. Each person or entity that seeks to do business with the City shall
adopt a Code of Business Ethics ("Code") and submit that Code to the City Manager or
his or her designee prior to execution of any contract between the contractor and the City.
The Code of Business shall, at a minimum, require the contractor to comply with all
applicable governmental rules and regulations including, among others, the conflict of
interest,lobbying and ethics provisions of the City Code.
Section 2. The Commission urges the Greater Miami Chamber of Commerce
to require that all of its members adopt the Model Code of Business Ethics.
Section 3. This resolution shall become effective immediately upon its
adoption.
PASSED and ADOPTED this 12th day of April 2000
ATTEST:
YOR
CITY CLERK
APPROVEDASTO
FC RM&UWGUAC7T
& ,
FOR EXECUT1Oi
��/
Ictl+Ia@n,,_r- 7Zv2)
GREATER MIAMI CHAMBER OF COMMERCE,
MODEL CODE OF BUSINESS ETHICS
STATEMENT OF PURPOSE
The Greater Miami Chamber of Commerce CGMCC1 seeks to create and sustain an ethical business
climate for its members and the community by adapting a Code of Business Ethics. The GMCC
encourages its members to incorporate the principles and practices outlined here in their individual
codes of ethics which will guide their relationships with customers. clients and suppliers. This Model
Code can and should be prominently displayed at all business locations and may be incorporated into
marketing materials. The GMCC believes that its members should use this Code as a model for the
development of their organizations' business codes of ethics.
This Model Code is a statement of principles to helpnide decisions end actions based on respect fore e
importance of ethical business stardoms in the community. The GMCC believes the adoption ale meaning el code
of ethics is the resparsibify of every business end profession&orgenizeilon.
Compliance with Government Rules & Regulations
• We will properly maintain all records and post all licenses and certificates
in prominent places easily seen by our employees and customers;
• In dealing with government agencies and employees. we will conduct business in
accordance with all applicable rules and regulations and in the open;
• We will report contract irregularities and other improper or unlawful business
practices to the Ethics Commission, the Office of Inspector General or
appropriate law enforcement authorities.
Recruitment. Selection & Comoensation of Vendors and Suppliers
• We will avoid conflicts of interest and disclose such conflicts when identified;
• Gifts which compromise the integrity of a business transact!on are unacceptable;
we will not kick back any portion of a contract payment to employees cf the other
contracting party or accept such a kickback.
Business Accounting
• NI cur financia! transactions will be property and fa:riy recorded In appropriate
books of account, and there will be no 'off the books' transactions or secet
accounts
•
Promotion and Sales of Products and Services
• Our products will comply with all applicable safety and quality standards;
• We will promote and advertise our business and its products or se^riccs in u •
manner which is not misleading and does not lalsety C sparage our competitors;
Doing Business with the Government
• We will conduct business with government agencies and employees in a manner
which avoids even the appearance of impropriety. Efforts to curry political
favoritism are unacceptable; •
• Our bids will be competitive, appropriate to the bid documents and arrived at
independently;
• Any challenges to contracts awarded will have a substantive basis and not be
pursued merely because we are the unsuccessful bidder;
• We will, to the best of our ability, perform government contracts awarded at the
price and under the terms provided for in the contract. We will not submit inflated
invoices for goods provided or services performed under such contracts. and
claims will be made only for work actually performed, We will abide by all
contracting and subcontracting regulations.
• We will not, directly or indirectly, offer to give a bribe or otherwise channel
kickbacks from contracts awarded, to government officials, their family members
or business associates.
• We will not seek or expect preferential treatment on bids based on our
participation in political campaigns.
Public Life and Political Campaigns
• We encourage all employees to participate in community life, public service and
the political process;
• We encourage all employees to recruit, suppor, and elect ethical and qualified
pubic officials and engage them in dialogue and cebato about business and
community issues;
• Our contributions to political parties, committees or individuals vnll only be made
is accordance with applicable law and will comply with al! requirements for public
disclosure, Al contributions made on behalf of the business must be reported to
senior company management; -
• 'J.'e will not contribute to the campaigns of persons who are convicted felons or
those who do not sign the Fair Campaign Practices Ordinance_
• We will rot knowingly disseminate false carpaign information cr supper, those
who do.
Company Name Corporate Officer
/ aJ 2cA�
Date •
CITY OF MIAMI BEACH P" 3: 19
OFFICE OF THE MAYOR& COMMISSION
MEMORANDUM
TO: LAWERENCE LEVY
CITY MANAGER
FROM: JOSE SMITH5
COMMISSIONER
DATE: APRIL 4,2000
RE: RESOLUTION REQUIRING THAT CONTRACTORS ADOI'TA CODE
OF BUSINESS ETHICS BEFORE ENTERING INTO A CONTRACT
WITH THE CITY OF MIAMI BEACH
Please place the attached resolution on the agenda at the next meeting of Mayor and City
Commission on April 12,2000.
JS/jm
Agenda Item ___( _p
Nft
Equipment Inventory
Presented By:
PCIPOSTAL CENTER
1 NTERNATIONAL
Phone: 954.321.5644, Fax: 954-787-8697
APPENDIX C - Minimum Requirements & Specifications
C2. Scope of Services
Postal Center International, Inc. ("PCI") will supply all labor, materials, tools, and
equipment necessary to provide printing, and bulk mailing services to the City of the
Miami Beach on an as need basis.
Bulk Mailing Services
• PCI and its parent company, PCI, is primarily engaged in the processing of mail.
• PCI will use City branded envelopes with return address to each specific
department.
• PCI will use the City of Miami Beach's 1st class permit or an authorized mail permit
provided by the City department requesting the service.
• PCI personnel are equipped with two-way mobile communication capacity to
communicate directly with the City, from anywhere at any time. PCI personnel
carry valid personal as well as employee issued identification. PCI personnel are
capable of conversing in English/Spanish with City staff.
• The services to be provided to the City include but are not limited to: processing
mail such as folding, inserting, tabbing or addressing, pick-up, and delivery of mail.
• Each mailing service will be completed no later than the second work day after it
is received.The City shall be notified when the mail has been delivered.
• Regular presort mail will be processed and delivered to the USPS/other delivery site
on the day it is picked up from the City. Regular presort mail will not be held over-
night by PCI.
• PCI will be able to provide a list with the addresses of affected or impacted resi-
dents within a specified radius from a property, if requested.
• The price of postage shall be provided as pass-through cost only.
APPENDIX C - Minimum Requirements & Specifications
C2. Scope of Services
Bulk Mailing Equipment
• PCI has a minimum of two (2) operational Multi Line Optical Character Readers
(MLOCR) Barcode systems at our processing facility.
• PCI has a minimum of one (1) Remote Video Encoding (RVE) or Manual Encoding
system to process poorly addressed mail pieces or hand delivered mail pieces.
• PCI has a minimum of one (1) USPS authorized Postage Metering system.
• PCI has a courier fleet consisting of:
9 Vans, 10-26' trucks with lift gates, 5-53' tractor trailers
• PCI maintains all equipment necessary to perform the services in excellent
conditions at all times.
• PCI will take necessary measures to secure City mail from theft, forgery, alteration,
or exposure to the elements. PCI will assume sole responsibility for City mail.
• In the event of a power outage, PCI has emergency power generator systems in
order to remain operational and able to process City mail. Please refer to Business
Continuity Plan at the end of this section for more information.
• PCI acknowledges that the City reserves the right to change pick-up times and
locations within 48 hours prior notice.
r
"C)
APPENDIX C - Minimum Requirements & Specifications
C2. Scope of Services
Green/Sustainable Printing Practices
As an organization, Postal Center International (PCI) and its family of brands,
including Original Impressions (01) is deeply committed to, and appreciates that the
better job we do at being environmentally responsible today, the better our business
will be in the future. As one of the first printing companies in South Florida to become
a Triple Certified sustainable printer, we continue to take steps that will minimize our
environmental impact in the areas of print, mail and marketing.
Our teams are continually working through ways to make changes that will be
positive on the environment without compromising operational standards.
From equipment and paper selection, to inks and cleaning solvents and our
company-wide recycling program, our employees are engaged in helping us be an
environmentally conscious organization that makes the right decision for our clients
and our communities. Beyond this, we serve as consultants to our clients, conducting
print and paper audits that help minimize their environmental impact and their print,
mail and marketing spend.
Our family of brands takes an active role in environmental sustainability, and our
commitment to innovative business practices covers a broad range of initiatives
and products.
Certifications
We are Triple certified by the three internationally recognized certification programs:
the Forest Stewardship Council (FSC), the Sustainable Forestry Initiative® (SFI)
program and the Programme for the Endorsement of Forest Certification (PEFC).
Recycling
• We have a company-wide recycling policy in order to reduce waste. The program
covers inks, toner cartridges, scrap metals, cardboard, pallets, shrink-wrap, printing
plates, etc. and is widely adhered to throughout our printing plant and office. We
recycle on average of 100,000 pounds of paper and cardboard each month.
• We, with client authorization, recycle useable materials such as three-ring binders,
plastic cases, etc. by donating them to The Education Fund for use by Miami-Dade
County public school teachers and students in the classroom.
SUSTAINABLE
O O FORESTRY
PEFC.
FSC INITIATIVE
ecopartner
APPENDIX C - Minimum Requirements & Specifications
C2. Scope of Services
Equipment
• Our Heidelberg Speedmaster XL 105 printing press allows us to significantly
decrease our carbon footprint by reducing CO2 emissions generated by material
consumption and printing processes of the press to more than five percent, paper
waste by up to 80 percent, energy consumption by more than 15 percent and
waste by up to five percent.
• We use energy-efficient lighting throughout the entire printing plant and save on
average 75 percent more energy than with previous lighting.
• We use automatic ink mixers to eliminate the need to mix ink by hand, a
conventional process that wastes inks and requires the use of hazardous solvents
for clean-up. Additionally, any ink produced in error is remixed to form black ink.
• We eliminated the need for film and film processing chemicals in our plant with the
introduction of direct-to-plate technologies.
• We have also implemented online uploading of print proofs, which adds to our
customers' efficiency by cutting down paper use, travel time and other resources.
Green Certified Papers, Inks + Processes
• We consult our clients when selecting papers to think of eco-friendly options first.
We offer a wide selection of FSC, SFI and PEFC options, as well as recycled,
acid-free and processed chlorine-free papers. We also promote the use of
Green-e and carbon neutral papers.
• We use soy and other vegetable-based inks, which are less harmful to the
environment and widely recognized as the environmentally-friendly choice.
• We use environmentally-friendly, non-toxic chemicals and cleaning solvents and
have eliminated isopropyl alcohol from the press dampening systems. We also
employ a solvent recycler to reduce the amount of hazardous materials we
keep on site.
Alb
�•. ,r.
.4111•44,"111t: - _ •
4
APPENDIX C - Minimum Requirements & Specifications
C2. Scope of Services
Equipment List
Data Processing (1)Sendsuite Xpress PCI mailing equipment includes:
All data cleansing(NCOA)services Host system:Windows XP • Eight(8) Pitney Bowes Connect+
are handled by BCC Software's Mail Version. 1.10.2010 series postage metering machines
Manager Program.BCC software is the Pitney Bowes Sendsuite Xpress is a • Two(2)Pitney Bowes DM1000
industry leader and holds all certifications multi-carrier shipping system,supporting postage metering machines
including PAVE,ELOT,AnkLink,and on-line carrier automation for USPS.This • One(1)Pitney Bowes Ascent Business
LacsLink.This software allows PCI to software allows us to upload records Manager Accounting System
provide same day turnaround in IT directly to USPS through a high speed • One(1)Pitney Bowes Arrival System
services.PCI performs mail merge output internet connection. • One(1)Surface Air Management
generation,using the following software: System (SAMS)
PlanetPress(ver.7),PrintShopMail(ver.7). (2)Meter Connect Plus 3000
and Crystal Reports 2012.Visuolstudio. Host System:Windows 7 Sorting Equipment
net is used for program development with Version: 16.04.0006.0000 All barcoding and sorting is performed
emphasis in C#. The Connect+3000 series has the in PCI's facilities prior to mailing.
capability to add postage and create PCI's multiple sorters allow flexibility
Printing a file for upload to USPS for the creation for various envelope saes.MLOCR
PCI continues to invest in the latest digital of return receipt information.It's an all Software upgrades allow us to
imaging and technology to ensure better in one service,from adding postage to continuously improve mailpiece
service and lower service fees than uploading the information directly into readability so we can pass on better
our competitors do.PCI's Heidelberg the cloud. postage qualifications to our customers.
9110 and Konica Minolta's C8000 laser As mail moves through our sorters,
Foldingthe sorters read the mailing address
with
printing equipment can particlelet toner60DPI PCI uses equipment that is capable of and compare the accuracy of that
photographich ograpted quality,ilmuti for
multiple page Selective and Intelligent Inserting.Our address to the USPS address database
documents,insert pre-printed sheets into folder/inserters can dynamically fold for a Move Update.The Intelligent Mail
a document and staple in-line. variable page lengths while utilizing Barcode(iMb)is then sprayed on each
o double camera JETvision system for mailpiece.Software counts the number
PCI has nine(9)digital printers available integrity of the pages within documents of pieces so we know we haven't
to run special print jobs. They include: and ensure the 100%accuracy and missed any of your mail.
• One(1)Heidelberg Digimaster 9110 completion of the entire mail file.
• Two(2)Konica Minolta bizhub Press The United States Postal Service(USPS)
C8000 PCI has five in-line inserting machines: has certified PCI's Bowe Bell&Howell
• One(I)Konica Minolta bizhub Press • One(1)Bowe Bell+Howell VIP2000 Multi Line Optical Character Reader
Cl 100 • One(1) Bowe Bell+Howell VIP 1000's barcoding/sorting/commingling
• Two(2)Konica Minolta bizhub Pro 1200 • Two(2) Pitney Bowes Flowmaster RS equipment to provide the maximum
• Two(2)Konica Minolta bizhub Press • One(1) Pitney Bowes Rival System postage savings available.
1250p • One(1) Master Mailer III Flat Mail
• One(1)Konica Minolta bizhub Pro Inserter PCI's Multi-Line Optical Character
C6501Readers(MLOCR) barcode sorting
In addition we onlyuse original equipment includes:
In addition we only use original equipment manufacturers and their • One(1) PT1 Letter Sorter-v5.21.03.000
equipment manufacturers and their onsite maintenance technicians from • Two(2)Criterions Letter Sorters
onsite maintenance technicians Bowe Bell and Howell and Pitney • One(1) Flexisort Flot Mail Sorter-
from Heidelberg and Konica Minolta. Bowes. PCI does not have any 3rd party V5.21.03.000
PCI does not have any 3rd party maintenance or service contracts. We •Two(2)Pitney Bowes EZ Flat Sorter
maintenance or service contracts. We believe that our clients cannot be put in
believe that our clients cannot be put in jeopardy because of equipment issues. MERLIN & Postal Onel
jeopardy because of equipment issues. Our equipment experiences over 95% Upon sort completion,PCI has an
up time. on-site USPS MERLIN system and USPS
Our equipment experiences over 95% Detached Mail Unit at our plant for
up time. Mailing Equipment verifying all automation mailings prior
E-Certified System & Software PCI uses multiple P.tney Bowes metering to entry into the USPS Distribution
PCI takes each of our customers'unique machines with the weigh-on-the-way System for accuracy and verification.
e-Certified mailing needs into account feature to ensure accuracy when PCI also uses the Postal One!System
when processing their e-Certified mail. metering mail.Business Manager to automate scheduling of mail via
For most applications,we use Pitney Software ensures accurate bill-backs ground and/or air transportation as
Bowes Sendsuite Xpress software or to customers and sub-accounts within mail leaves our facilities.
process them directly on a Pitney Bowes the customer's account number for
Connect Plus meter that is capable of accounting purposes. Not only does this streamline the mail
processing E-Certified mail.E-Certified acceptance process and automate
software has been upgraded by PCI to postage payment processing,this
system ensures our customers' mail
send emeim notificationsamwhen your mail gets to its destination in the most
entersonfirthe mail ails. as well as signature efficient manner possible.
confirmation emails.
PCI INTERNATIONAL
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Business Continuity Plan Summary
MISSION STATEMENT AND
MANAGEMENT COMMITMENT
Our company is committed to a business continuity process and
plan to:
• Protect our employees from injury and loss in the event of
a disaster
• Protect company property and resources
• Protect the company's ability to remain in business if
faced with a disastrous event
To help ensure that our operations have appropriate plans and
procedures in place, we will:
• Conduct a risk assessment of our facilities, operations,
personnel and the environment
• We will identify our readiness priorities and develop and
implement a set of prevention and mitigation strategies
intended to strengthen our capabilities when responding
to an event that threatens our normal business activity.
• We will test the plan periodically
• The plan will be reviewed and updated on a frequency
needed to establish and maintain required capabilities
Our Business Continuity Plan includes:
• Team designations •
• Team member emergency contact information
Business Continuity Plan
PURPOSE AND SCOPE OF THIS PLAN
The purpose of this plan is to provide an overarching guide for Postal Center International (PCI)
and Original Impressions' (01), together PCIOI, employees to follow in the event of an abrupt
. business and OPERATIONS impacting event, of significant to catastrophic magnitude; a disaster
that threatens PCIOI's ability to continue with basic business functionality.
This plan is a high-level guide to specific actions that must be taken to activate one or more of the
department-level disaster recovery plans. A fundamental element of this plan is teamwork and
the coordination of the various department-level disaster recovery plans.
This plan is not intended to predict any specific scenario, but rather, it is intended to provide
guidance to PCIOI first responders with basic actions to be followed, and emergency contact
information to minimize any disastrous impact to PCIOls' ability to continue with basic business
functionality.
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Business Continuity Plan I 2017
The plan has defined a cross-functional Disaster Recovery Team (DR Team) designed to represent
each of the functional areas of the organization and provide a cohesive plan for returning to
normal business operations in the event of a catastrophic event. The members of our DR Team
will be determined in advance with emergency contact information identified for each team
member to facilitate the quick and efficient response to a disaster.
PLAN ACTIVATION
The decision to activate this Business Continuity Plan (BCP) will be made by the BCP Team Leader
or BCP Team Leader (alternate). A BCP Team Leader (alternate) has been defined in the event
the BCP Team Leader is unavailable or unable to respond.
When making the determination to activate this plan, the BCP Team Leader will assess the
magnitude of the event and this plan will be activated to the appropriate response level. Based
upon the BCP Team Leader's assessment, one or multiple members of the DR Team may be
brought in to handle certain aspects of the Disaster Recovery.
Following the activation of this plan by the BCP Team Leader and the BCP Tea,we will begin
with the notification procedures for each of the DR Team members. Each DR Team will follow
the procedures contained in that specific department's protocol for Disaster Recovery.The BCP
Team Leader, with assistance from the BCP Team members, will coordinate efforts of the various
department-level DR Team members and communicate status.
UPDATING THIS PLAN
This plan will be reviewed and updated annually, or as significant changes within the organization
occur. Each department-level DR Team member is responsible for their section of this document,
initially in design and later to ensure that accuracy and completeness of this document is
maintained as well as the respective department-level Disaster Recovery procedures.
It is the responsibility of the Business Continuity Plan Team to ensure that procedures are in place to
keep this plan up to date.
PLAN DISTRIBUTION
The Business Continuity Plan Team is responsible for distributing this plan. Each Business Continuity
Plan Team member and each department-level Disaster Recovery Plan Team Member identified in
the plan document will have access to this plan, as well as department-level DR Plans as they are
made available to the committee. Because of the sensitive nature of the plans, access to the plan
document is e restricted. It is the responsibility of each committee member and team member
to protect the plan documents, whether in electronic form or in printed form, from being openly
distributed to unauthorized individuals.
Postal Center International SURFPCI.COM
4
Business Continuity Plan
PLAN OBJECTIVES
PCIOI's definition of disaster is an incident which results in the loss of normal business operations
and may include physical damage to a portion or all the Corporate Office facility or Distribution
Center facility and may include loss of warehouse space, product, communication, transportation,
personnel, computer processing ability and data.
If the extent of loss is significant, the event may dictate relocation of some or all operations
to a Standby Facility. A hurricane is of course, what we think of as the most expected cause.
However, the causes of such an event are limitless. It is not the objective of the plan to address
every possible event that could occur. It is the objective to provide some mechanism that could
respond to any possible event.
The primary objective of this Disaster Recovery Plan is to ensure timely resumption of and
continued operation of PCIOI in the event of a disaster.
Specific goals of the plan are:
• To be operational at a Standby Facility within 24 hours of a plans invocation
• To be prepared to operate at the standby facility for an indefinite length of time
• To reinstate operations at the Distribution Center asap within the maximum working
standby period
• To minimize the negative impact to PCIOIs' profitability and customer relations
The primary objective of this
Disaster Recovery Plan is to ensure
timely resumption of and continued
operation of PC101 in the event
' of a disaster.
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Business Continuity Plan
TEAMS AND RESPONSIBILITIES
This section defines the functional responsibilities of the Business Continuity Plan Team and each
department-level Disaster Recovery Team member.
BUSINESS CONTINUITY PLAN TEAM
To provide oversight and guidance to the mission, PCIOI has established a Business Continuity
Plan Team. This committee is responsible for establishing and supporting an on-going process
to evaluate the impact of events that may adversely affect our company, clients, assets or
employees. The focus of the Business Continuity Plan Team is to develop and maintain a plan
designed to ensure that our organization can restore its mission critical functions, and meet our
responsibilities to our clients and other stakeholders in a manner consistent with our recovery goals.
The Business Continuity Plan Team is responsible for identifying potential risks to the organization's
business and to the safety and well-being of our employees. As risks are identified, the Business
Continuity Plan Team will develop strategies with the goal of minimizing the impact the event may
have on business operations.
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Establish a work schedule Review individual The Business Continuity
and program deadlines department or functional Plan Team is comprised
with timelines that can area budget requests for of a multidisciplinary,
be modified as priorities research, documents, cross functional team
become defined seminars, consulting
services and other
expenses that may be
necessary during each
department's department-
level Disaster Recovery
procedure development
process
Postal Center International I SURFPCI.COM
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Business Continuity Plan
The BCP Team is responsible for providing overall direction in recovery operations. It ascertains the
extent of the loss or damage, activates the recovery organization and notifies the team members.
Its prime role is to monitor and direct the recovery effort. It has a dual structure in that its members
are also designated as Team members of a department-level Disaster Recovery procedures.
The BCP Team Leader and BCP Team Members are responsible for collectively deciding whether
the situation warrants activation (or not) of the Business Continuity Plan. If it is determined that
activation of the plan is required, the authority defined in this plan comes into force and, for the
duration of the disaster may supersede current management structures and personnel roles.
Plan activation is to be taken very seriously.
The BCP Team may operate from a temporary Standby Facility to be predefined or chosen from
a list of primary and alternate locations.
The BCP Team has the following role:
• Making decisions about restoring the facility to provide the identified level of operation
• Managing all the recovery teams and liaising with local authorities, company personnel,
vendors and contractors, as appropriate
• Maintaining audit and security controls during the recovery from disaster
Responsibilities
• Evaluating the extent of the problem and potential consequences
• Notifying authorities and business partners of the disaster, recovery progress, problems
and operational changes
• Initiating disaster recovery procedures
• Coordinating recovery operations
• Monitoring recovery operations and ensuring that the schedule is met
• Documenting recovery operations
• Liaising with authorities and business partners
• Expediting authorization of expenditures by department-level Disaster Recovery Teams
• Recording emergency extraordinary costs and expenditure
• Making a detailed accounting of the damage to aid in insurance claims handling
• Ensuring that the conversion to the standby facilities and the final resumption of operations at
the Distribution Center are under sufficient audit control to provide reliability and consistency to
the accounting records
Postal Center International 1 SURFPCI.COM—
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Business Continuity Plan
• Ensuring that appropriate arrangements are made to restore the site and return to the status quo
within the time limits allowed for emergency mode processing
• Approving the results of audit tests on the applications which are processed at the standby
facility shortly after they have been produced
• Performing a detailed audit review of the critical computer data after the first back up cycle has
been completed
• Declaring that the Business Continuity Plan is no longer in effect (All Clear Notification) when
operations are restored at the Distribution Center
The Information Technology
Team's focus is the �)
restoration of data and
1,
computer processing 4 111)
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capability.
• I AN
or
INFORMATION TECHNOLOGY TEAM
The Information Technology Team's focus is the restoration of data and computer processing
capability. This team will turn over computer operations to the Disaster Recovery facility (DRF),
restore backups, enable servers and enable redirection of network connectivity from any
individual locations to the DRF. They will also facilitate work at home and alternate locations.
Team Responsibilities
• Returning Business Critical Computer Operations to a level of functionality that minimizes the
impact of the disaster and facilitates resumption of operations
• Providing ongoing technical support
• Restoring local and wide area data communications services to meet the minimum processing
requirements
postal Center International SURFPCI.COM
8
Business Continuity Plan I 2017
• Restoring Computer Processing capability
• Initiating operations at the standby facility
• Restoration of Data to meet RP Objectives
• Coordinating with other teams to react to changes in operational procedures
• Providing sufficient personnel to support operations at the standby facility
• Reestablishing the Help Desk, Data Control and Media Control at the Standby facilities
• Managing the standby facilities to meet users' needs and new requirements
• Establishing new processing schedules and corresponding with user contacts
• Acquiring additional necessary computer hardware and supplies, additional circuits
• Ensuring that all documentation for standards, operations, vital records maintenance,
application programs are stored in a secure/safe environment and reassembled at the standby
facilities, as appropriate
The Operations Team's focus is to manage the job-specific specifications provided to the Disaster
Recovery facility (DRF) and ensure services are provided commensurate with each client SLA. They
will also facilitate work at home and alternate locations for the Operations Team.
Team Responsibilities
• Identification of full scope of jobs and services to be performed at DRF
• Ensure raw materials and specifications for services are accurate
• Ensure internal personnel support operations at the standby facility
• Ensure standards for QC are implemented and verified
BUSINESS CONTINUITY PLAN ACTIVATION, DE-ACTIVATION
All PCIOI employees are provided training on procedures they are to follow to communicate the
current existence of, or the impending occurrence of any issue or event that could potentially
disrupt business operations to the extent it might be considered a disaster. These notification
procedures provide instructions to any employee for notifying one of the BCP Team Members, or a
Team Leader or Team Leader Alternate for their department's Disaster Recovery Team.
postal Center International I SURFPCI.COM
9
Business Continuity Plan
Immediate Actions
If the event is life threatening:
• The highest (first and foremost) priority in a disaster situation is to ensure safety of all
personnel in the event of a major physical disruption, standard emergency procedures
must be followed
Activating Ensure that
the standard
emergency
Medical, Police
and Emergency
procedures for Authorities are
Fire,Tornado, and correctly alerted.
Terrorist Attack.
If necessary,evacuating the premises
v v following evacuation procedures and
assemble at the designated location,
when it is safe to do so.
If the event is not life threatening:
• The BCP Team will convene to assess the nature and extent of the issue or incident.
When making the determination to activate this plan, the BCP Team Leader and BCP
Team Members will assess the magnitude of the event. Based upon that assessment the
Business Continuity Plan will be activated or an alternate action plan may be determined
and tasks assigned as needed by the BCP Team leader.
• If the BCP is activated, based upon the BCP Team's assessment, one or multiple
department-level Disaster Recovery procedure(s) may be activated
• If the BCP is activated, each BCP Team Member will begin by activating the notification
procedures for each of the department-level DR Team members
• Each DR Team will follow the defined recovery activities and act within the responsibilities of
each team, as defined, respectively, in each department's Disaster Recovery procedures
Postal Center International 1 SURFPCI.COM
10
Connecting Clients
with Our Diversified Services
Marketing (I Mail
• Advertising • Certified & E-Certified
• Copywriting Mail Processing
• Corporate • Commingling of Mail for
Communications Postage Discounts
• Digital Promotions • Courier Mail Services
• Public Relations • Direct Mail
• Social Media • International Mail
• Metering Services
Creative • NCOA
• Brand Development • Parcel Shipping
• Creative Design
• Logo Design ( 1 Fulfillment
• Web Design • Database
Management
6 E-Business • Distribution
• e-Learning • Facility Management
• Online Cataloguing • Inventory Management
• Online Ordering • Manual Assembly
• Online Proof • Warehousing
Collaboration
• Web Development + 0 Signs
Programming • Banners
a • Billboards
o Print • Environmental
• Continuous-feed Branding
Inkjet Printing • Point of Purchase
• Conventional Offset Displays
Printing • Tradeshow Booths
• Digital Printing • Window Clings
• Duplicating + Copying
• On-demand Printing
• Transactional Printing
• Variable Data Printing
Postal Center International
3406 SW 26 Terrace, Fort Lauderdale, FL 33312
D05".22'.5644 I F 954.797.8697 I T 800.430.?2"'.
surfpci.com
Follow The Leader:#PowerhouseOfSolutons I f y in
ATTACHMENT D
INSURANCE REQUIREMENTS
APPENDIX F
M I AM I BEACH
Insurance Requirements
ITB 2018-038-ND
Citywide Printing and Bulk Mailing
Services
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2018-038-ND 50
MIAMI BEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability S 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products. Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements" of specifications).
XXX 3. Automobile Liability-$1,000,000 each occurrence -owned/non-owned/hired automobiles included.
4. Excess Liability- $ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ .00
Fire Legal Liability $ .00
Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
Other $ .00
XXX 7. Thirty(30) days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
ITB 2018-038-ND 51