Memorandum of Agreement Urban Area Security Initiative FY 2017 (2) ;off a c752_
MEMORANDUM OF AGREEMENT
URBAN AREA SECURITY INITIATIVE FY 2017
"City of Miami Beach"
Agreement Number: 17-DS-X3-11-23-02-
FAIN Number: EMW-2017-SS-00061
CFDA#: 97.067
This Agreement is entered into this 5t1 day of acne , 2018, by and between
the City of Miami, a municipal corporation of the State of Florida, (the'Sponsoring Agency") and the City
of Miami Beach, (the"Participating Agency").
RECITALS
WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing financial
assistance to the Miami urban area in the amount $4,921,000 dollars through the Urban Area Security
Initiative (UASI)Grant Program 2017; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program
2017; and
WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional
metropolitan area approach to the development and implementation of the UASI Grant Program 2017 and
involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies; and
WHEREAS, the 2017 Urban Area has been defined Miami and Ft. Lauderdale collectively and
anticipates sub-granting a portion of the UASI funds in accordance with the grant requirements; and
WHEREAS, the City Commission, by Resolution No. R-18-0049, adopted on February 8'", 2018,
has authorized the City Manager to enter into this Agreement with each participating agency on behalf of
the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the
Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond
to a terrorist threat or act.
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follow:
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies
for activities under the UASI Grant Program 2017 which was made available by the U.S. Department
of Homeland Security and the State of Florida Division of Emergency Management(FDEM).
B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring
Agency.
II. SCOPE
A. The provisions of this Agreement apply to UASI Grant Program 2017 activities to be performed at the
request of the federal government, provided at the option of the Sponsoring Agency, and in
conjunction with, preparation for, or in anticipation of, a major disaster or emergency related to
terrorism and or weapons of mass destruction.
B. No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring
Agency in performing local and state functions.
III. DEFINITIONS
A. Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of life
and/or catastrophic economic loss management of resources (including systems for classifying types
of resources); qualifications and certification; and the collection, tracking, and reporting of incident
information and incident resources.
B. Core County'. The County within which the core city is geographically located. The core city is the
City of Miami.
C. UASI Grant Program 2017: The UASI Grant Program 2017 reflects the intent of Congress and the
Administration to enhance and quantify the preparedness of the nation to combat terrorism and
continues to address the unique equipment, training, planning, and exercise needs of large high
threat urban areas, and program activities must involve coordination by the identified core city, core
county/counties, and the respective State Administrative Agency. Funding for the UASI Grant
Program 2017 was appropriated by U.S. Congress and is authorized by Public Law 108-11, the
Emergency Wartime Supplemental Appropriations Act, 2003. The funding will provide assistance to
build an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts
of terrorism for the selected urban areas.
D. National Incident Management System (NIMS): This system will provide a consistent nationwide
approach for federal, state, and local governments to work effectively and efficiently together to
prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or
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complexity. To provide for interoperability and compatibility among Federal, State, and local
capabilities, the NIMS will include a core set of concepts, principles, terminology, and technologies
covering the incident command system; multi-agency coordination systems; unified command and
training.
E. Urban Area Working Group (UAWG): The State Administrating Agency Point of Contact (SAA POC)
must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to
identify POCs from these jurisdictions to serve on the Urban Area Working Group. The Urban Area
Working Group will be responsible for coordinating development and implementation of all program
elements, including the urban area assessment, strategy development, and any direct services that
are delivered by the grant.
F. Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and
county/counties, or with which the core city or county/counties have established formal mutual aid
agreements.
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire-Rescue Department,
authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities, with the respective State Administrative Agency, and
with the FDEM and USDHS.
C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the development of an
Urban Area Homeland Security Strategy.
D. Ensuring the participation of the following critical players in the assessment and strategy development
process: law enforcement, emergency medical services, emergency management, the fire service,
hazardous materials, public works, governmental administrative, public safety communications,
healthcare and public health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit to the SAA POC.
F. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#1".
G. Ensuring satisfactory progress toward the goals or objectives stipulated in"Exhibit#1".
H. Following grant agreement requirements and/or special conditions as stipulated in "Exhibit#1".
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I. Submitting required reports.
V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main liaison and partner with the City of
Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the
Sponsoring Agency.
B. Participating Agencies and any sub-grantees must abide by the grant requirements including budget
authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of
assets as stipulated in "Exhibit#1".
C. Submitting monthly budget detail worksheets to the City of Miami on the progress of direct purchases
of equipment or services as stipulated in"Exhibit#1".
D. Complying with all UASI Grant Program 2017 requirements as stipulated in'Exhibit#1".
E. Participating as a member of the Urban Area Working Group to include coordinating with and
assisting the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will
guide development of an Urban Area Homeland Security Strategy.
F. Ensuring the participation of the following critical players in the assessment and strategy development
process: law enforcement, emergency medical services, emergency management, the fire service,
hazardous materials, public works, governmental administrative, public safety communications,
healthcare and public health.
G. Assisting the sponsoring agency in development of a comprehensive Urban Area Homeland Security
Strategy.
H. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit#1".
I. Ensuring satisfactory progress toward the goals or objectives as stipulated in "Exhibit#1".
J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in"Exhibit#1".
K. Maintaining an equipment inventory of UASI purchased items.
L. Ensure that equipment obtained from the UASI Grant Program 2017, as identified in "Exhibit #2", is
readily available for use by personnel trained to use such equipment for actual emergencies or
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exercises. Also, ensure that such equipment is readily available for onsite monitoring by DHS, DEM,
and the Sponsoring Agency. If the Participating Agency is incapable of staffing the equipment, such
equipment shall be made available to another Participating Agency for use during any actual
emergencies or exercises. Failure to ensure equipment availability may result in loss of funding
and/or equipment to the Participating Agency.
M. All equipment obtained from the UASI Grant Program 2017, as identified in "Exhibit 2", is the sole
responsibility of the receiving agency. This includes, where applicable, maintenance, replacement,
training on equipment, and insuring of equipment and personnel, and compliance with intra-agency
auditing requirements.
VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely
by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in
a timely fashion.The Sponsoring Agency will prepare consolidated reports for submission to the State
of Florida as stipulated in "Exhibit 1".
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or
time related issues of the Participating Agency personnel.
D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768.28,
Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions
of its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a
waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing
herein shall be construed as consent by a municipality, state agency or subdivision of the State of
Florida to be sued by third parties in any manner arising out of this Agreement or any other contract.
E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay
invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same
for reimbursement to the Sponsoring Agency.
VII. FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more of Federal funds
during their fiscal year are required to submit an organization-wide financial and compliance audit
report. The audit must be performed in accordance with the U.S. General Accounting Office
Government Auditing Standards and 2 CFR 200.
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B. The Secretary of Homeland Security and the Comptroller General of the United States shall have
access to any books, documents, and records of recipients of UASI Grant Program 2017 assistance
for audit and examination purposes, provided that, in the opinion of the Secretary of Homeland
Security or the Comptroller General, these documents are related to the receipt or use of such
assistance.The grantee will also give the sponsoring agency or the Comptroller General, through any
authorized representative, access to and the right to examine all records, books, papers or
documents related to the grant.
C. Financial Status Reports are due within 14 days after the end of each calendar quarter. A report must
be submitted for every quarter that the award is active, including partial calendar quarters, as well as
for periods where no grant activity occurs as stipulated in"Exhibit 1".
D. Submit progress reports to describe progress to date in implementing the grant and its impact on
homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the continued
mutual agreements of the parties as identified in"Exhibit 2".
VIII. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or applicant for
employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all
obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or regulation, or
invalidated by a court of competent jurisdiction, shall be considered inoperable and/or superseded by
that law or regulation. Any provision found inoperable is severable from this Agreement, and the
remainder of the Agreement shall remain in full force and effect.
C. This Agreement may be terminated by either party on thirty(30) days written notice to the other party
at the address furnished by the parties to one another to receive notices under this agreement or if no
address is specified, to the address of the parties' signatory executing this contract.
D. This Agreement shall be considered the full and complete agreement between the undersigned
parties, and shall supersede any prior Memorandum of Agreement among the parties, written or oral,
except for any executory obligations that have not been fulfilled.
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E. This Agreement will end on June 30, 2019, unless otherwise extended, by a written amendment duly
approved and executed prior to June 30, 2019, unless otherwise extended, at which time the parties
may agree to renew the association. Renewal will be based on evaluation of the Sponsoring
Agency's ability to conform to procedures, training and equipment standards as prescribed by the
grant.
SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
.Corporation of the State of Florida
ATTEST:
'C----
(—sr
Dc: I(J�. .'_[ BY: aL
Todd B. Hannon Emil. Gonzalez, Ph.D.
City Clerk Cit Manager
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
•
BY: i BY:
Vic\ia tdendez i" Jr Ann-Mar- Sha pe, Director
Cit ttorney Departm-nt of "isk Management
7
PARTICIPATING AGENCY
"City of Miami Beach"
ATTEST:
BY: pis��
Name:
NAME: Jimmy L. Morales
41 27/!X
Title:
TITLE OTS McNfa—
3c '�, FID#: 59-6000372
/
DUNS: 02-054-6289
APPROVED AS TO FORM AND
CORRECTNESS:
d -'�� q - 14-►r`�
CParticipatingAgencyAttorney NK
R
Exhibit # 1
Contract Number: 13-DS-8111.23-02. 376
FEDERA-Ly.FUNGEC SUB-AWARD AND GRANT AGREEMENT
2 0 F R §20C 92 stares that a"sub-award may be provided Through any mer 1 of egal agreement,including an
agreement pat Ole pass-tough entity corsiders a contract.'
As defined by 2 G.F.R.§2CC 74 'pass-trough entity'means'a ncn-Federai entity that provides a out-award m a
s:b-cecioient tv carry out pail of a Federal program.'
As defined by 2 C.F.R.§200.33, 'Sob-Reaoieel"means'a ':n-Federal omit/Thal receives a sub-award from a
pas-MrLoh emit,'c cam/cut cart of a Federal program."
As defined by 2 C F R.§200.33,'Federai award'tears aderal financial asssance pat a nor-Federa'eotty
receives di'eoly fr:n a Federal awarding agency or'ndireCtly from a pass-trough entity.'
As deemed by 2 CFR §200 92,3.b-award'means'3n award provided oy a pass trough entity to a subeecleieni
for the sur-recioiert 0 oar,out pad of a aederal award received by Me pass-trough entity'
The fclbwirg'Me-mailer is Foul?ed or-re-art c 2 C F.R.§2CC 331'aNq.
S:b-Rectoterfa pane. 2tof
Sub;eopiert's uricte e0tt:y mec!ifier
07222Y91
Federal A.vard tdardecaticn Number(FAIV): EUW-2717 S$-OOOSI
Federal Award Date. September f 2D17
Sub-award Perbd of Per'om'arce Start and End Date lata of Executicn-12.31/913
Amount of Federal Furds O:h9ated by;his Agreement. 3+911 COD CO
ctal Amcunt of Federa.Ends Ce;gated to the S.Ib-Recipient
by!Pe pass though entity to include tie Agreement: 311 413 738 39
Tonal Amount of:"e Federal Award committed tote Sub-Recipient
by the pass-trough entity- $4921 CC CC
Federal award orolem descrphcr.(see FFAiA). $ee AFldle 1 Aarsemert Ar,des
Ct^N-7017-SS-CCOS'
Name or Federal awardirg agency' Net of Homeland$ecurN
Name of pasa-Ihougn entity'. FL Div.of Emergency Manaaernent
Coracf irfornat or fur Ire pasa-tbougn enter 2955$bcmard Dam 5oulevard
T3:rahassee. Flbrca 32399
Catalog DI Federal Domestic Assts:arce(CEDA)Number and Name 9'QO7 Homeland S^Jf1v Proem, '
trier'er the award is R&D. NO(N/A‘
Indirect cost rate for the Federal award: a.13wa
1
TMS AGREEMENT s entered into by the State of Fonda, Cw'scr o'Emergency Managemert
with heacquare-s lr Ta'.'ahassae, Ficdda(hereinafter referred to as the "Drs'cr"),end CITY OF MIAMI
hereiraeer refered to as the 'Sub-Recipient)
Far the purposes of this Agreement, the Division series 33 the pass-!"rough en!.ty for a Federal
a'cardand the Sub-Recipient series as the recipect of a sub-award.
IRS AGREEMENT IS ENTERED INTO BASED CN THE F OLLOWI`IO REPRESENTATIONS:
A. The Stet-Recice-t represents tar it is Lily q.aKfed and el:g bie to receive_these grant tends to
provide :re services identified herein;
B The Stare c`Florida rece ved these grart tends from to Federal government, and the Division
has the authCrty tJ s;Jhg3rt:hese funds t0 the Sub-Recipient'door the terms and conditions cut:Fred
below; and.
C The Division has statutory authonty to disburse the funds under this Agreement
THEREFORE. the Division a-i tie Suo-Recipient agree to the foi;owlcg
(h l ARpHCATION OF STATE LAW TO THIS AGREEMENT
2 C F . §200.302 provides: 'Erin state mist expe-d and account for the Federal award '.n
accordance with tare lams and procedures for eche"'ding and acecunti-g for the stares own tends."
r-ere_fore sect,on 215.971 Perda Stat es, e-dified 'Agreements funded Mt federal Cr state assistance',
appl'.es to bis Agreement. -.
'r LA SP__ S FE3 La'HG1i3 AND POLICIES
a The 3:t-Reziper,s perdrmarce'sr der tris Agreement is sutject 02 C FR. Pa-200.
emitted,tlin form Admir.straide, q u:remont3 Cost Princpies. and Audit Requirements for Federa
Awards'
As require: by Seddon, 215.971(P, Fields Salutes. this Agreement irciudes
i. A crofts or s:ecitying a scope of work tat cea-1 esta:i's-es the tas<3 tat
re Sub.Eeop'e-t s required to perform.
ii A crorisicn d wideg be agreement into piart"ac re units of deliverao:es tat
MIS. be rerevel and accepted it iwrIng cy the Caston before payme^.t. Each deiverabie mus;roe directly
ratted tc tha robe r wo < and specify the required minimum level of service to be per`crmed and the
or te-ia for evi iva drag ma s ccess'.I ccmp'etion of each deliverab:e.
if A provs;on specifying the firarcia consequences that apply if the Sub-
Seco'er:fa is to perform the minimum level of service required by the agreement.
iv. A provE;on specifying that the SJb-Reciplert may experA funds onty for
aildwatie costs res-trig from obligations incurred during the specified agreement peiod.
v. A provision specifying that any balance of unobliga'ed funds which has tees
advanced or olid must be retarded try to Division.
2
v'. A ecw5'cn srecd rg that any turas pad r excess of the amount to urn oh :re
Sub-Recipient rs a^tt'.ea order the tens and :ondiecrs of Etc ag'eemert must be re`wced to to Division
c In addition tc the foregoing the Sub-Recipient and:he Dvsion shall be giver-ed by
acorica:1e State a-d Fed_eral;aws, %L'es and reg.lat:crs irctuding !hose Earthed in Attachment C. Any
express reference in Mrs Apr:erect is a ca:pular 5a7Lte. rule or reg.:at:or 'r no way Implies Mat rc
other statute rule or regulation applies
13) CONTACT
a In accordance wit sector 215.97112x, Florida Statutes, the Dlvslcn's Grant Manager
st'a'r Oe'espcnsibie for enforcing performance 0f this Agreement 3 terms and conditiors art anal se^m as
MaD'vs Ona lia.son wit Me Sut-R=c plant. As part of ns:her Jut es the Gran:Marager forte Dnis.cn
snail
i- ^Janitor arc document Sub-Recip;ent performance anc,
r. Pere*a-d decurrent al de Iverac':es for wr oh the Sjb-Reeicert reque;'s
Payment.
T`a D's:non's Gran:\le-ager for the Agreement is
aii.r3er J Da,
2fif. 03-t
—d'arassee rlcr:da 3230?-2139
Tefearare i35^134C-41.1-1
Em.ai: 1,1 A-]„ r 3,(Vde^`_as dd—
fd
The fame and a,:reds of to Representa:i,e of to S.b-Re>.io eft resoc,b.e for the
administrator of this Agreement is
Fniet Pore , ^e-
-1 Fe;201 A,en„- 10 o
\ham FL 3313C
Te'ecrcre 3;5-4135.1;2
Etna l -rrez - - ^r... c —
E. it treeevert that different representatives oradcresses are designated b1 ether p a:j
3"e:'execut cn Of this Agree—e^{ ndce rf the name. title and address of be new represertat.,e ll be
provided tO to°mer;arty.
3
(4, TERMS AND CONDITIONS
Dna Agreement contains a I the terms and cord:ors agreed odor by the cartes
(5; EXECUTION
The Agreement may be execute: in any number o'cctrters artsary ore of whim mai be
taker as an orgina..
(5) MCDlFICA`I0N
Esther p3;y may recces:modlfcat:en of the provis.ons of his Agreement Changes wpieh
are agreed ,:con snail to v3iid eery when h. writing. signed by each oft he cartes. and adached to the
original cf this Agreement
(7; SCOPE OF Ni^_RZ
Tie Suo-Recpiert she I Perform he work in accordance wit^. the Budget and Scope of
Nio.re. 4 tach^ert A rd B of this Agreement
(31 +'ERIOO OF AGREEMENT
This Agremert sha'I oeg''r uccn exaeutcp by both eddies and shah end or gecember 31
3019 u.ess!erminate_d ear'.e-'n arocrda-ce with he p 0vslons of Faragrach (17)or this Agreere-.
Cons sre-t wt) the de5iton of `period of performance'contained it 2 C F.R. §20.77, the term 'pe 4ed of
ed-aer ere.reCe 3 :c 7e ure ddr'ng w _h the Sve-Raciment'.ray incur neN pbligariors to carry cur the
work a.Crzen_ under't`s Agreement. in accordance wth 2 C.F.R. 92CC 3:9 the S<b-Recicie-:may
rcei.e re r:dare:It under this Agreement cm/for lowaoie costs:rc' -rec during the prod el
rerfor-arcs ' In acccrca^_e wth sector 21597'(()(o', Forte Statutes the Sub-Redder!may experd
'crd3 a' _ oar t`s Ag =_=_Tart'^r y for a'ex39ie.costs resulhrg from obi gators incured dd^rg' the
per:cd e agreement
(9; FUNOINr
a This is a cos'-relmburserent Agreement s.idect to he a-rer.abilib of funds
.. The Sate of Florida a performance and tot ga9on to Day under this Agreement is
contingent upe^ar an rot aperoprla5c^ by the Legislature, and sbeut to any mcd:f caton it accordance
win etre'Ceapter 215. Fbrlda Starnes cr the Florida Constitutor.
c The Cmds'on w7 ren-bcrse the Sub-Recipient<miff for a'Icwaele costs incurred cy the
ELL-Reclpiert in the suc:essful compie!ion of each de liverao'e The maximum r_imeursemenf amour:for
each del eatiie is oLtred in A;tacrre-.t A and B of this Ag-eemert f'Budget and Scope of'vVah') The
raa'ncr re el curse-e^t 3—cunt for the ent retry of this Agreement is;4,921.000.00
c. As required by 2 CFR.§20C.415(a), any request for payment under this Agreement
must include a cerefl aten, s.—ed b r a' omc'al who s of"`orfzed to team', bmd the Sub-FeC/Mant which
rads as follows. By signing this report. I ce:Jy to he best of my knowledge and belief tat the report is
tare. complete and accurate, and the expend tures disbursements and cash receipts are fcr the purposes
and objectives set fort r he terms and conditions of the Federal aw3-3. are aware that any false
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fictitious, or fraudulert intormator., or the ordssior of any mattial fact may sub,ect me tc crmirei, civil or
admirish:at,ve pend ties for fraud fa se statements, false claims or otters/s ('U S. Cede Title 13 5ee.on
1201 and Title 31 Sections 3729-3732 and 3321-38121 ''
The D^rsior wit review any request for reimb':rser-ent oy comparing tre
dccumematlon ar_v'ced by the Sub-Recolert against 3 pedcm+ance measure ouClned in Atteonnerts A
and 8 tat clearly delineates.
The re,Lund n,min.n ae:ectab,e ravel of service to be pedorned: and.
li. The criteria for ava; acing the successful completion of sac deaveracie
The performance measure required by section 215.971(1j(b), Florida Statutes remains
consistent wllr Ire requir_me-t for a 'pe,rformance goal', which is seared it 2 C F R.§200 75 as'a target
'e'er of re.rto:marse ax used as a trgt lemeasurable.,t(ective.. against elicit actual ach-evemert oar
be compared.' It also reirairs oons stet..wit-, the requirement. ccnta red in 2 C.F.R. §270.301, tar Cee
Dn'islor',and te Sub-Rootpie-t'reeeiate Fra-tar data to performance accompiisrnerts of the Federal
award
g. V 3 thorned oy 2e radera'Arvard:rg Age-cy tier Ire D'Ys or will reimburse:re Sub
Recp'a 'cc e._mme es sa3:r aezr:arca w tO 2 0 P.R. §2C0 432 r Comcensader—cera;mal
services') a-d 2 C §72: 431 ;'Cc^peraar:r—fnrge tene`s') If the Sub-Recibiegt seeks
I but :'sr event m e< used fzr detods whet rtio wcr9 .3 ,'ormee due tc vacation, be ,day..
c
ii -esfa hie r'the - mases sdic.en work,ore e similar case :see 23 uo C § si2i',
toe- this Dive or w.I treat e-se aa fr,rge tenant. 2 F.P.. §2CC 471 E defr es frg zits as
'ales a•. a c serice o'' ' : by e-players to ter employees as ccmpersa::on it add'iticn n regular
salt es and wages.' Fringe cere5ts ata ec..a'de urge-this Agreement as !erg as the berefits are
reasonable and are required by larr, S.b-Recipient-erpicyee agreement Cr a 7 established policy of The
S. b-Reciole-t 2 C F.R.. §:0o 431;_; cru ides that the cat of frurge berets in bre form of regu'ar
•onsersatlen pard to employees du-ng senors :f a.thionzed absences from Lie jotsuch as 'cr srnua
lease 'sr-ily-re ate leave SC( leave hoi daycourt leave, m91:a-j leave, a:mi-is'rervs leave,and other
s -ti ar benerts a-e a lowat e if as of the following criteria are met.
i. They are povlced under es:atilsred written leave pc:ic:es.
n The cuss are eg:dably allocated to a':re ated activities, Irc!uding Federal
awards: and,
ii.. The acoo.snling Pass(cash or accrual;selected for costing each type cf leave
is ccrs.ste1tly followed oy te^on-Fede_rel ert:ty or specifed gro 'pirg of employees.
h. If authorized by the Federal Awarding Agency, then the Division wll reimcurse the Sub-
Recipient fcr Ira ye'expenses in accordance with 2 C.F.R. §200 47d As required oy the Reference Gude
for Stats Expenditures. reinbdrserert For tram'must be in accordance wit section 112.26 I, Fonda
S:at.tes wrich hcludes 3ubmissidr of the cls'm on the approved Sate travel voucher If the Sdb-Reclplent
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seeks re'.rurserer' ler Cave,costs be:exceed the amc its erred it seccr 112061(61::. Florida
Sautes(3d PP'c eakasl-3I I for lunch, and S19 for dinner) then to Sub-RaOpiert must pro ide
documentation tatt..
The ecs:s are reasonable and do not e<seer crarges normally a,lcwed by the
Sub-Pecip 2n'in its regi:ar sperahors so a 'esult of the Sub-Recipient's written travel Petty' are.
a Pariclpaber of the rd'.viaual in the travel is necessary to tne Federal award.
L The Di,sicr s grant manager, as reoured by section 215 V It2;(s), Florida Statutes
shall re:circlle and verify all funds reca'ved agars;a t runes expended d.,ring te grant agreement period
and produce a final reconciliation report. -Fre final report rust dentsfi any runes„alt in excess of be
experda_reo incurred byte ash-Recipient.
As darned Cr 2 G F R §2_9.53 the term ';rprocer payment' means cr ircLdes
Ary payment that should mot.ba re beer rade or L-at was made,r an Ircorrect
amount iircledir;oee_a;/Tlents andrde-pafrrec is order statutory contrazlu&.adrinistratl're, 0 ether
lega y apc!isable requ•retrerts, and.
ii
Any payment to an ineligible part/ any ra'rert for r Iredgibie good or
sauna an/d.d:icale payre-t any cay^.e't for a gcod pr serrce rot'eoevet
erect fOrs"c .a,+a-r,
who-ea e. tt lav' 3c r c are-r Oar Coes not aoccum for credo r aosficasle dsccurts and a^y
pas men: e-3•rs_rte,.. 'onyx co`ohoot,rcercahor pri terraCr 3 -e/LeNer from tiscerrirg w`ethera
parent*as grape"
.i` }
a As redosiret by2 C F R. g S O 33.3 _-ai award. a ,ncy Inspectors Genera,
the 12 trl er Genera r ,ed- States a d te D r oro , r any of.heir autho-zed represe-ta fres.
a:a:Je-ly; .ericht of access o anti documents paper. arore-records e:he S..,t-Reoicent whicha
perfirent to te redera award. in order to make ac^.G e sari.^at crs. ecerpts.and tra' o dpts Tke richt
- y
e-acne as also ic''Jdes finely rid reasonable access tc the 3_c--P.ecipents personnel for the purpose of
miens eia and discussion re-ated t s:ch documents Flraby. te rght of access is not limited to te
recurred rete-fon perod but lase as Tong as Ne records ara reta red
b As redu•red by 2 C F R. §2CC 331 1e;(5). the C' :on. the Chief Inspector General of the
Stats c F o 'c , 'he Ficr'da Aud toe Genera!, or any of treo aut.er`Zed rerrese-,atves snail enjoy the rght
cif access to any documents, financial statements, papers cr other records of No SubRec:pient which are
pertinent to Lis Agr3emert. r order t0:maze asclts, exar^Irahens excerpts, and transcr'pts T:ke rght of
access ansa includes timely and reaserable access to the Sib-Recipient's personnel for the purpose of
titer-view and or ra ated to such documents.
c As required by 2 C ER. §200.333, the Sub-Recipient shad retain sufficient records to
show its co-p'liance wit the leets of Nis Agreement, as well as the ccmpn:arce of a:l s_bccrtactcrs or
consultants said 'rem fords under ihia Agreementfor a period of three;3) years from te date of
6
SL bmesion cf the final expenditure flacon The `olrcwrg are the ray exteriors to re tree 3, year
reacirererL
i. If any litigar,cr,c'aimor aadrt.s stared cercre tre a.pirattn of he tree ;3;
year oerod her the records must he re-a red urn all litma9Cq Cars Cr a_d2 Prdiigs Iwowing the
records Fain bee-resolved and final action taken
ii. Nrher be D v's or Cr the S.b-Red7'er s nnefied h wr'rg by the Fadral
awarding are'oy.cognizant ay-ercy for a_jif. oversight agency for and t, cognizant agency for indirect
costs or passthrough entity to e trend the retention period.
,Records for real mocecy a-desi:icrnert rooted wit Federal fLnds.must ce
--toner:b-3 years after flrai cisoos.`Cn
v .i_en recon s re transferred to or rra-ta;sed by the Federal a uedirg a;e-cy
cr ca iss-tm ash en ah he tree i3; yea-re:edicn requirement is not aeo'icable to the S,b-Rec,eie^t.
v Resents;Cr regi-am incase rrsa:tions are-the:rod of perform ice In
sore cases, recipients mast report cry-3- rccme enter he period o°performance. Vehers there s son a
regcir_ner, he retention ceded for t records pertaining to the earning of he prog-am rcome stars from
the end of re-.or-Fader:;e-cq's C52 year it Wet', to pr;rani 'recce is ea--ed
in Inc r rf C[st•3'e prcesa'a aro cost a 'cc3:Crs di ins T'':9 pang-3pf ape les
to at;cwig ^__ss c - 33'd ;Pe r sapcottrg re.o _s. irCd rest cost rate 00mc:ta'ers or
CCCS 3. ]Ci:a'czar orr'a-sand' a7a-:".iier acaor :ry icor pats"era or the rate at wt'or a :articular
g'Cdp of Ye'a is oh3"gtr C fi-0535 iserncialer usage onar^yeback rated or= rocs te fringe tenet rates]
d in eccoreer e wit 2 C F R.§2CC 334 the Feder] awarding agency must request
harsh-c'orlon records to .,s sort_Cy from :he Cvs on a the St'-F ec.:rt nhe- it ee:r'Anes tat the
re-cods fosseas'cnyterm retencer vote
e In accordance r`2 C F F. §2D .335. the C>v's:on res:a:Nays r;vide_o'accost
pace.vets^s OF g-ee^'ert Irrennet:on to and from the Sat-Pricier..•pc.- revues:. !f cape'eo:les aro
sebritted . e7te7 the C' ' on rust not ro].ee more tan an oh;nal and tac ccpiea Ni`e^original
recoris tare eect:r,c and cannot te a teat. fere is no reed to create and retain pacer copies. When
orlgira' rezords a"c caper e'ectsoh c vz,drs may be satstruted through t-e use of dticllcahcn c-cte'
forma of errors med a provided tat They ac s,.b'ecr to periodic seal fy ccnbcl reviews. provide
reesorah e sefeguares age.rs_altarrier, and remain readaple
As required by 2 C s R. §2CC.303, te S.'b-Recip en;57all take 7eascratie measures
to safer and protected personally dent fable in(Crtatcn an:Ober Information the Federal awarding
agency cr the Chicon designates as se^sit?re or he Sub-R eciclert considers sensltive ccrsstenr with
aa^_li:ab'e Federal, state. Inca!, and tribal taws regarding privacy and odlgations of Con;identiality.
g Florida's Government in the Sunshine Lax(Section 233 St I Florida Sa»fes) provides
he cheers of F crda with a rght of access lc governmental proceedings arc marsates three, bask
7
recur-ements (I) meetings a'public boards or commission must ce ooen to the pubic; (2)reasonable
notice of suer meetings must be given.and, (3) minutes or the meetirgs mus:be taken and promptly
recorded The mere receipt of putfic funds by a private entity, sanding alone. is nsufficient to brig that
entity within Ne amble of the open government requirements- Rcwever, the Government in the Sunshine
Law spires tc private entities that provide services to governmental agencies and that act on benalf of
those agencies Jr Ne agencies performance of their public duties If a public agency delegates the
performance of ifs public purpose t a private entity,ten, to the extent that prvate entity is performing that
pubic purpose. the Government in te Sunshine Law applies. For example, if a volunteer fire department
provides frepgbtin; serines to a governmental entity era uses rarities and equipment purchased with
public furls then the Government in the Sunshine Law applies to board of directors for Nat vaunteer fire
department. Thus to toe extent to the Government in the Sunshine Law acres to the Sub-Retipieet
based upon the Jun s pr-/led under this Agreement, the meetings of the Sub-Recipient's governing boar]
or the meetings of an;su:comr:ttee making reccmrenda•lons to the;dvernirg board may be sub act to
oder government requirements. These meetings shall to publicly noticedocen to the public and the
minutes of a{te meetings shat be publ c records, available to the public'in accordance with Chapter 119.
Florida SS ate las
h. Ftrda's Puonc Resor, Law provides a right of access to the records of the state and
'ecoi go- en's as w ! as ,c errata enttes acting or ter beta` Ur ess speuifea'ly_xempted from
d sec s:re Legit tura, a 1 etata^a s made or receted by a governmental agency(or a private entity
act:rg en bene!'of such an agency) r conpecter wt official ousiress which are used to perpetuate,
communicate cr formalize '<rowiedge qua'ey as cute records subject to pubic inspection. Ire mere
receipt of„ublc fu-ds by a private ent.tystanding atone is insufficVert to brig tat entity wQrin the ambit
o`Ire pubic record req cements However, when a public entity de:egres a pubic function to a pnvate
ena-y Ike reror:q generated by the orvaleentities performance_of that duty become public records. Thus,
Ire nature_ and score o'the pennies provided by a private entity determine whether tat entity is acting cr
banal of a pup io agency and is therefore 3Jbject tote requirements of F ondas Public Records Law
The Sub-Recipient shad maintain a'records for tie Sao-Recipient and fur all
subcontractors Cr consultants to be pad fror-funds provided under this Agreement.including
documentation of ail program costs. in a form,su'Scient to determine compliance with the requirements and
ocectives of the Budgeet and Scope of Work•Attachment Aa-d B-and au other applicable laws and
r=_gdaticrs
8
(11,AuohTS
a The Sub-R3c p ent shill comply with fie audit requirements°craired ir.2 C F R Fart
20C, Subcart F •
b In accounting for the receipt and eape-dlture cf funds under this Agreeme at, to Sub-
Recipient shall Vow Generally Accepted,Accounting P nc:pies QAA?) As ae'rec by 2 C F.R. §2C0 a3
GAAP 'has:he rearing soeoried rn a:countrg standards isaaed by the Government Accourbng
Standards Soar: (GA39' and the Financial Accccrtirg Standard;Board(FAS3) '
c When conducting an audit of the Sub-Reclp:eohs performance under this Agreement,
be Or's:cn s`a 1 .se Generally Accepted Government Audit ng Standards('GAGAS"y As defined by 2
C.F.R§2Cc Sc, GA3AS. 'aso Frown 33 he Ve'low Book, means gene,ral'y accepted government auditing
s`ard3rde iss_ed :7 the Comptroller General of the U ritad States *rich are apclicac'e to financial a.d fa'
1 It an audit shows that at'or any porion of the funds disbursed we-e not spent h
accor7erca sen :he r_rdi`ers c the Agreement, the Sub-Recipient shall be Leis Gabe for reimbursement
to the C+vs cn of all funds not scent in aotordarce wits these apprise:le reg'bla.'ons and Agreement
provisions within hirN days after the D'ns Or has notified the Set-Re_:tient of s: ch non-compliance.
e The S Jb-Pe:siert shah ha 9e a''I abdlts competed by an inceoerdent and tor.w^.&is
daflne' in 5 call• 2'5 9 2 (n) Flcrlda Statutes, as'an independent cert°ed p blic accountant Fcerned
- - ' ate'473'' The rdice.der.& d:. r srdh state IF a'the a.ct copsed with thea 'yhat,e
pr:v eons . a0t,e The a:dif must be receive_] by he G, ?sign no iater tar nine rorths from the en:
of Ire SapReriolent 3`seal year
I. Tre S_b-Pec:piest snarl send copies sf report rg packages for and is conducted in
accordance w th 2 C Part 2:: by cr on benaif of the Ssb-Recipient to he Division at the forlowirg
address
St- ' - _re . Lit eerie] :_r
CEblGirg'e_Audltgerta r.¢lcrida. or,
CR
Ofw.ce of the Inspector General
2555 Shumard Oak Boulevard
Tallahassee. F'or'da 32399-213C
r The Sub-Recipient snail send the Single Audit report'ng package and Form SF-SAC to
the Federal Audit Clearinghouse by submission online at:
hfq :'ha-vere•ce-Scs car'faJsollecedeindee nt'
The Sub-Recipient shall send any management letter issued by the auditor to to
Division at the following address'
DE,MMS,n.,e AsSitOterm rulatda corm
DEM Si ng le_Audf Qem.rryfiorida.cor
9
Office of the Inspector General
2555 Shored Oak Boulevard
Tallahassee, Florida 32399-21CC
(121RBPOPT$
a earsis:en;with. 2 C.F R §200 329. the Sub-Recipient snail provide the Da is.cr wen
charter-1y reports and a close-cut report. These reports shah irelude the current status and progress by the
Sue-Redoiert and all 3utcortact's in ccmpieting tre work descried in the Scope of Work and he
expenditure cf furds under this Agreement. in addition to any other ieformatlen requested by the Divislor.
t Ovartery resort's are due to the Division no later tar thio(30)days after he end of
each Quart-of the proga,—.year and snarl be sent each quarter untl submission of the admirista5re
close-cut repor.. The e-eta dates for each quarter or the prog'an year are March 31, Jure 30, Sep'erter
30 and December 31.
c The oicse-out race'is due sixty(50)days after terra, at on cf this Agreemert or sixty
(5C1 days a te'oompleflon of the apt t't as ants red In this Agreement, whichever first occurs.
d If 3•i required re_cris and copies are not sent to Ire Division or are not completed.n a
rarer acceptable to the Di°visit•, then, the Ci^sen may witrold fthrher payments or tit they are
compiet-e_d Zr Ira; tate o`er a:.ion as s:a:ed in Par3113ph i;1 REMEDIES 'Aeceatable to the Dirs.cr'
yeas that the was p-pDuct x33 ccnoieted in accordance roitr tree Budge:a-.d Srce of Work.
e The S-c-Reciaert rad provide additional program updates orinformatior that may be
repaired by he Civis on.
(13;.IOMITOP-NG
a The Sub-Recipient snail monitor its performance under;his Agreement, as well as that
of its subeon tractors ardor=3i-tarts who we pad from Fends provided urder this Agreement, to ensure
that rine sc.redu'es are:erg met. the Schedule of Deliveerables a-d Scope of Work are being
accomplishes' with^the specified;me periods aed other serfcrarce goals are being acnie ted A revew
sn all be done for each function or acv.-ty in Attachment B tc this Agree..—sent, and reposed in the quarterly
r=ood.
Ir add`cr tc reviews of auditsmonitoring procedures may include, but not be united
to.on-s a visits ty Dvisior staff '.united scope audtsand/or o..er procedures The Sub-Recipient agrees
to ocmply and cooperate•w to any monitoring procedures,processes deemed app.-opiate by the Division. In
the event that the Division determines that a limited scope audit of the Sub-Recipient is appropriate,the
Sub-Recipiert agrees to comply th. any aeditora! instructions provided by the Division to the Sub-
Recpient regarding such audit. The Sub-Recipient further agrees to comply and cooperate with any
irspections, reviews i^vestgat ens or audits deemed necessary by the Florida Chief Financial Omcer or
10
Auditor Genera In addinor. the Divisor will monitor the performance are financial maragement oy the
Sub-Recipient throughout the contract tern to ensure hmety completion of all tasks
(14)k}A341TV
a tiniest Sub-Racip.er is a Sate agency or subdivision, as defined In section 763 23(2),
Florida Statutes, the Sub-Recipient IS solely responsible to parties it deals with in carrying out the terms of
this Agreement;as authorized by section 702.23(13;. Flchda Statutes S.b-Rec:piert shall hold to Division
rankness against all clams of whatever nature by third parties atisirg from the work performance under this
A;reemert. For purposes of this Agreemert, Sub-Recipient agrees tat it is net an employee or agent of
ite 9rrs:on, but is an independent contractor.
b As required by section 763 23(19;.F orae Statutes ary Sub-Recipient wh oh:s a state
agency c-suomrsh as aefred 'r section 738.29(2), Florida Statutes, agrees to Pe Polly ressc"sib:e for 3s
negligent or tor.cue acts or or cions w-ion '930 in clans or suits against the Division, and agrees to be
'Mable for any tam ages p s:cmately caused b,the acts or cm.ss:ors to the extent set(urn it Sector
739 23. F crda Statutes Nothing hereer is intended to sense as a waiver of sovereign Immunity Cy-any
S.b-Racicie. to wrine soaere.gn immunity applies N:third he-eh sra'1 be construed as consent by a
state agency or subdiy s. r of!re Sat .`Florda to be sued by§<rd parried ir any ma er arslrg out of a
contract.
V sty or the fohcw rg e rets occur('E rents of De'aut), ea obligations on the pan of he
Cwisior to mare further cavment of funds seal terms;aro arc he:pts:or had the triton to exercise any of
Is remedies ;et fort ir Faragrap- Oat bowe.er, the Civ son may make payments or papal payments
af.er arty Everts of Defe It a: :out siau'ng the right Io exercise soon remedies, and without becoming liable
to make any further payment
a If any warranty or rep-eseraten made byte Sub-Recipient in this Ageemert or any
previous ag-eenert with the Divls.br is or oecomes fa'se or miseadirg Ir any respect or if he Sub-
Recio ent Fels to xsec or perform any of the obligations, terms or corer arts it th s Agreement or aryl
prev:cue agree^art with the Dv's,on and has not cured tern it tima'y asr.or, or is uracle or unwilling to
meet its ccli;aticns under this Agreement;
b if material aerre charges occur in he firancial condition of tre Sat-Recipient at any
the dor i:g he term of this Agreement, and theSub-Fac pint Faits to cure tjs adverse change within tiny
(el dais `-ors the data written not cc is cert by the Divisor,
If any reports required by this Agreement have not Deer.sbmtted;c the Division or
have teen sobrited with incorrect incomplete or ins.jicient informaLcr,or
d If the Sib-Recitent has failed to perform and complete or time any of its obligations
under this Agreement.
(16)REMEDi FS
11
If an Evert of Default occurs, ten t e Dry s:or star, alter tiny j3Cj ca'enear days wnten
notice to the Sub-Recipient and upon the Sub-Recipients failure to cure within t-ose thirty ;30y days
exercise any one or more of the`ollowing remedies, either concurrently or coeseaut very
a Tem-Crate the Agreement, provides hat:he Sit-Recipient is giver at!east thirty(301
days p•-0r wide t ectce of the termirabor The notice snail be effech,e he placed in the United Sates
',•rt class ma'r, postage orecad by registered or certified maul-return re:ept req_ested. to the address in
paragraph (3)herein,
b Begin an 3peroc-.ate leg31 or eq:sable action s_enforce performance of this
Agreement;
.. N/rhnad or suspend paymes of at or any pad of 3 request for payment
tl. RCZ01'a that he Sub-Recipient refund to the DP.ms,on acy merles used for ireligitie
purposes urger he an. rules and regulators governing tte use of these funds
e Exerts? any comeca,e or remedial aatior 5, to irciade but not be limited to
i. Request additlera' information.from :he Sot-Redolent to de:emlre the
reasons for or the e-tert of nor ccmpla,ice or lack or performance,
il ssoe a n Cer warn.:ng to advise tat mare serous reasures:^.ay be to<en if
t. e stLa:icr is not retracted
acdsa he S-b-P.e;i.ele^t to suspe^d, d.scertrce or reair from '.rcurrpg
costs for airy&CP[tlee in question or
Iv. Re ruire he Sut-Recioien;to reimourse tte Dr,ae• for the amount of costs
ircurred for any items determined tc be ineig bre.
f Exercise any other rights cr remedies wglch may be available under law
Pr6 ing any of the above remedies will not stop to Ciuislen from pursuing any oxer
remedies it this Agreeme_ r rcv'des at'aw Or in eq',ty. If the Dvis:cr°wanes any fight ornemely n this
Agreement or to Is t0 iris's:Cr' s:ct pe,^ormance byte Sub-Re_pier„it will rot affect, extend or w3he any
ot`_r right or remedy of the Division, or rent the tater exercise of he same right Cr remedy by the Division
for any other default byte Sub-Recipient,
(I 7)TERh1INATION
a The Civ sion may term.irate this Agreement for cause after thirty(30)days written
notice. Cause can Irciude misuse of kinds. fraud, lack of ompl',arce with aopi cable rules laws and
regulations failure c perform Co time aril refusal by the Sup-Recipient to permit public access loan/
document. paper, leder or otter rraterai subject to disclosure urder Chapter 119, Fonda Statutes, as
arnerded
b The Division may terminate this Agreement for ccnven.ence or when It determines, in
its sole d'screticr, that continuing the Agreement would not produce benefclal results in line wit,the further
expenditure of funds, by providing the Sub-Recipiert with thirty(30)calendar days prior written notice.
12
The partes mal agree to te-rira e his Agreeme^t for trier mutua: convenience
fhroygh a written amendment of this Agreement. The amendment will rate the effective date of the
termination and;he procedures for proper closeout of the AgreemerL
d In the avert[hat this Agreement is terminated. the Sub-Recipient will not incur new
col`gatcns'or tre terminated portion of he Agreement after he Sub-Recipient las received me'or.rcation
of termination The Sub-Recipient w•71 cancel as many octs'ard ng °ahgar ns a3 possible Costs incurred
after receipt of the termination notice will be disallowed The Sub-Peep ert shall not be relieved of liatily
to the Divisor beta:se of any breach of Agreement by he Sub-Recipient The Division may.to the extent
a othorzed by lav,withhold pay^ants to the Sjb-Recipient for Dubose of setoff until the exact amount
01 damages due the Division from the Suc-Recipient is determired
(13)PR CC UR EAIENT
a The Sub-Recoiert snail ensdre that any erc.re_cent irvouing funds au:horded by the
Agee—ert compiles Mt ail ace]case fedral and state taws and reg:latiors, to include 2 C F.E.
§§20C 313 tnrcgr 200 325 as well as Appendix II to 2 C F R. Par 200 (ambled 'Contract Provis urs for
Non-Patera Entty Contracts Under Federal Awards')
A3 re4Lfired by 2 C F-R. §20G 313(pi. the S:b-Rec,o ent si a'9 'ma^tan records
sufficient to aa_ta1 he hi story o'procc2^arc These recuros w!:1 rd_de, out are not necessarily treed tc
bre Fclbwrg m'ora'yfor:he method :f r:Ourece7, selesron :f contract tact hyce contractor se actenm
reejectionarc he as. 'Cr the contact price.'
C 43 renxed ty 2 C F.R.§2X 318rn. the Sub-Reopen:snail"maintain oversight to
ensure_ mat contraMors pa^-rm it accordance with the terms condlticrs, and specifications-of her
contracts or purhase orders' t order to demonstrate compliance with this-eg•uirement the S:b-Racipient
shah dccmre^.tit its querery report to the D'x!slor• the progress of any and all s,tcontrac:ors performing
wok under his Agreementd .
Ex:ecr for prow-rents by micro-purchases pursuant tc 2 C FE §20c 320(a1 or
pact rerrents by wail pc-rase procedures p„rsuant to 2 C.F.R. §220,.320(4 if Rhe Sue-Recipient
chooses to a'..tcontact any of the work required under this Agrsemert, then the Sub-Redpier'.shall
forward to the Division a ropy of any solicitation (whether competitive or non-canoe:nye; at least fifteen
(15)days prior to the pddlahen or common[cation of the solicitaeen. The Division shat review the
solicitation and provide commentts if any to the Sub-Re:teen:wit,'nr three (3)business days. Consistent
with 2 C.F.R.§2:C.324 the Dielsior ;Mr revrew the scliataton for compliance with tre procurement
standards cohired jr 2 C F.R. §§2CC 318 through 200.325 as well as Appendx II to 2 C.F R. Part 200
Consistent Nit 2 C.F.R. §200.313i,kj, t e DFvs cin will not substitute its judgment for that of the Sub-
Recipient- While the Sub-Recipe-t does rot reed the approval of the Division in order to publish a
competitive sclic.taticr.this review may allow the Division to Identi7 deficiencies it he vendor req.lre nests
or it the commodity or service spec.fications The Division's review and comments shall not corstt'.te an
13
aoprovai of he sciici!at.or Regardless of te Division's review. the Sub-Resp ent remains [curd ay all
appiicab'e lawsregulatcnsand agreement terms. If during is raxiew the D-dsion dent los ant
deficiencies. ;hen the Division shat earlmu'icate those dencienciei to ;Ile Sub-Reciplert as quick.y 33
passible within te three(3 1 bushes;day window cutllred above If the Sub-Recipient publishes a
competitive solicitation after racer,rg co meets from he Disis.on tat he solicitation is def c era. then bre
Divisior may
Ter.Tirate this Agreer-ent in accordance M t the previsions outllred in
paragraph 17 alcove: ard,
U. Peruse to rei^,bsrse the Sub-Recipient for any costs associated.wtr that
sol'citatior.
e Except For procurements by micro-pur:nrases pursuant to 2 CFR. §200 32Cia; or
proc:rere-ts Dy 5737 purchase procedures p,rs:,art to 2 C F.R.§200 320([1, If the Sub-Recic ent
chooses s to seboortraot any of he work require,: urder this Ag-eement hen the Sub-Recipient she:
`ward is he Dins a .coy of ary cr- mplated:oract prior to centat n:ru'or. The Divisor snail
reolew the ure:ec tee contract and crud de comments, if any to the ScbRec pient within three (7)
bur eas d373 Cons;tent won 2 0 Fill.. §22:0324. the 0,s Cr fere*te.'cezecuted ccrtra:ffar
compliance with he pr ,rained at arcar"s outline' n 2 C F R. §3200.313 trough 203 326 33 well as
aseendixn to 2 C F F Paq Cor.. :ort win 2 1. .P. §20C 313.'<I he Ci,is.cn will not subs:Out:its
ud;-e-1 for hat 00 the Seta-R sot e-'. 4'.'-ale he Suc-P.aapien-does not need he approval of the Divisio-
n:rd?r to ten..te a a Crit:r. the 190ew may allow the 4s'or to icier ify delcierces in the terms and
sort;ors cf bre 3:xoe3-a:1 as well as defo ercie3 lr the procu'emert p;cess hat led to he s--ubco-tract.
The Div ,cin s re ale ard omments their not crantute en app-ovac`the subcontract.. F ega:cless of the
Cr:stir's review the Sub-Recipient re-airs bound by ai applica:Ie Iams reg_laucos, ard agree-.e,-t
ter-rs
It errg us review he Dw sicr der Enes any deficiencies then me Drv's o- snail cammuricae hose
defioierele tc tie Sy t-Reo pient as ss!:SD;as poss.[le w tin the three ; ' buiress day window outlined
atone If tri SSb-Ra rie-t e<ecetas a a:boor tract a^.e-recening a CCn^.CnC3tar from the D vision That
the sutcon!rsct s nor-compliant her:he Division may
i Term ra:e this Agreement in accordance with the prcPs:ors seamed!r
paragraph 17 above and
�i. Pol-se-c reircurse the Sub-Reclpiert for any costs associated with tat
subcontrac.
f The Sub-Recipient agrees to include In to 3ubcortreef tat(i the subcontractor is
pound by he ter-s of his Agreement, (lin to subcontractor Is bound by al applicable state and federal
laws and regulators, and(iii) he subcontractor s`a:l hold the DMS an and Sub-Recipient harmless against
all:lams of whatever nature arts rg out of the subcontractor's ce'crmarce of wok under this Agreement,
tc he extent allowed ard required by law
14
g As repute:fly 2 C F R §20'0.3130;1(1, the S.bRecipiert srai'maintain wr:rer
standards of porno!cover ng corfic(s of interest and governing t"e actors of its employees er gaged in
the selection award and adm(ristraaon of cortracts.'
h As required by 2 C F.R. §200 319(3', the Sub-Recipient snail -ond.ct a-y procurement
under his agreerer; 'ir a maker providing full and open con-pettier " According:/, the Suib-Re;,pie-t
shall not'
I. Pace arra3crabie reculrements on firms in order For then to qua ify to do
business;
ii. Require unnecessary experierce or excessive bonding:
it. Use rereompet t ve pricing pract.ces between `rims or betweer aftiiia'ed
companies.
n Execute nerco^pettive contracts to oorsultarts teat are Cr retailer co-tracts
+ A.:ttorze, coccene. or ignore organizations'conflicts of Interest;
y. Sfeoty or:y a brand nate product w tncit a'owing venders to offer an
eutuivalert:
vi. Spec`1 a bra-d rare product:rs_ad y Ces_rcirg the oerbrmarce.
sc2GTuarors. or cter re avant red.irt tat certain to the conned t/ or serroe solicited cy te
..:..rem.. .,
Engage :n a-y abicary actor durng the procure,rrert process, Cr,
A„ow a vendor to bid or a correct if tat bride-W33 frvolv=_d w In developing
or drafting the. 30e:tool:ono requirements. statement of*citir/1ator tc b d. o-req.est for proposals.
i coot is rose oases whe-e aooi;cab e Federal 3a1utes expressly mandate or
encourage' ,re,-rise te 3 e-Pec:pe t as r ;_iree by 2 C F R. §296313 T are:net use a geographic
prefererce bran pixur-g eonmcdlfes Cr aerv'cas Linder th,s Agreeme-t
j The S b Fa zpient shad conduct any procrenert r/o /rg inv'tahors to bid De
sealed oidsli r scorda. _e w'tr 2 C F P §200 32C(c1 as well as section 237 C9i 1)ia', Florida S:ati tes.
k The Sub-Reoipert shall conduct any procurement irvwyng r_gsests for proposals e
competitive proposal In accordance wit- 2 CFR 5230 320(oi as well as sector 237 A57(1)(b). Florida
Statutes
For eacn sJbcortmot the Sub-Recipient snaa prey de a written statement;0 the
Division,as to w^ehe-tat sutcontrectcr is a minority business erterprlse.as defired in Section 288.799.
Florida Statutes. Additionally, the Suit-Recipient shall comply wit',re requirements of 2 C R. §prig.321
Cortracting'Mtn seal'and mircrly bcsresseswomen s business erterprses, and iacor surplus area
firms”:
(19:ATTACHMENTS
a All attachments to this Agreement are incorporated as if set out fully
15
h In the event of any mors stencies or conflict setseen the language of: res Agree-net
aid the attachments, the Iaoguage 0`the attachments rail ccn:roi. hut Orly:o:Ye agent of the cord or Cr
inconsistency
This Agreement has the following attachments
i Exhibit 1 •Funding Sources
i. Attachment A-Budget
ii. Attachment B-Scope of Work
S Attachment C-Deliverables and Performance
✓ Adachnent D-Program Statutes and Regulations
✓ Attachment E-Justification of ABrance Payment
w:. Arach:^art F-Warranties and Representators
v1 I. Attachment C -Centlication Regarding Debarment
x Attachment H-Statement of Assurances
x. Arat-re-t t-Reimburse.mert Check•ist
xi. Anachriert J -Mcn@crrg Guidelines
ri A.'.aohnect K- EHP Guidelines
Yi. Aracn.t^ent L -Mr dwarf Contract Prads:ars
(2; PA'(t,t?\•T>
a Par ad,a-ce payment under this Ag-eement is sucject to 2 C F.R. §2CC 305 rd.as
wool:caste, sector 215 131'.151 For da Statues Al advances are req:irec to be he'd n a- interest-tearng
ecce- rt. Iran advance parentisrequested the budge data or whlcn the requestis based and a
Justice:Ice statement snail Se 'rciudad In thus Agreement aAttachment E Abetment Ewal specsnn the
amount of acva toe pa/tent e°ara4 and provide an explanation of;be cecesa.ty for and proposed use cf
these n.nes. Nc ad,arce shad be accepted for process reg if a reimbursement has been pa'C prior to the
subni^al of a red:est for ad/arced harmer t. Ayer the initial advance B any, payment shall be made ora
reimbursement basis as heeded
b Invoices shall ce submitted at least quarterly and shall Include the supporting
documentation for all cess of Pe p'=tent or services The anal invoice shall be submitted within sixty(SC)
days alter the e-rirator. date of to agreement. An explanation of any circumstances prohibiting the
submittal of curry invokes shat be submitted to the Divison grant manager as pard the Sub--
Recipient's :uar!ery reporting as referenced in Paragraph 7 of this Agreement.
c If the necessary Ands we rot availab':e to fund this Agreement as a result of actor b7
the United States Congress, the federal Price of Management and Budgeting, the State Chief Financia:
Pricer or under subparagraph (g)b, of this Agreement, all obligations on the part of the Division to make
any fitter payment or funds shall terminate, and the Sub-Recipient shall submit its closeout report within
thirty days of receF.rg notice from the Division.
16
(21(RFPAYMFNTg
a Al refunds or repayments due tote Divisior under this Agreement are to to made
payable to to order of 'Division of Emergency Managemerr and mai'ed directly to the foibwing address
Division of Emergercy Management
Cashier
2555 Shumard Clair. Boulevard
Tallahassee FL 32399-2100
b. In accordance with Section 215 3.4r2), Fiord Statutes if a check or other draft is
returned to the Disisron fcr collection, Sub-Recipient shall pay the Division a service fee of$15 OC or 5%of
the face amount cf the returned check cr draft,whichever is greater
(22:W NDArED CONDITIONS
a The validity of this Agreement is subject tc the!rut and accuracy of all the irfornahcn.
representations, a-.d materials subml.",ed or provided by the Sub-Recipient it this Agreement. in any laser
submisaion Cr response to a Division request,Cr'in any s_tmisslon cr response to fulfill the requirements of
this Agreement. Ai'of said information. reoresertado-s, 3rd mater'ar are '.rcorporated by reference. The
inaccuracy of the subriss:ors or any material charges shad. at the cptcr of the Division and w th thirty
j 3G1 days w'rrter notice to tre Sub-Recipient, cause the term natio- of is Agreement and the release of
the Di s.cn from'.at its obligations to the Sub-Racioient.
b T-Is A;-aement shall be construed under tre laws of the Sate of Florida and venue
for any arts ars ng cut of this Agreement shad be ir the C.rcuit Court of Leon Carty If any provision of
is Agreement is it coritct wth any aoplicable statute or rule, Cr is unenforceable, trier the provls.or snail
be nu!!and void to the erten;of the confirm and aha be severable, but shall nor Irv3'idale any other
provision oft $Agreement.
c Any cower of a[c :'i i Of disaporO;al granted tote Division under the ler^s of(nis
.Agreement snail 3 n1:e the term of t.s Agreement.
d. The Sub-Reclper:agrees to cempIj with the Amercars'P to Disacil ties Act i3ublic
Law 131-339. 42 U S Sector. 1210: e"seri).which prohibits discrimination by public and pr!vate entities
on the bass of cisabil'ty ir employment, pu>fic accommodations transportation, State and local
government servca.; and telecommunications.
e Those who have been paced or the cur,/feted vendor list following a conviction for a
public entity crime r on the d scrim-von/vendor Net may not submit a bid on a contract:c provide any
goods or services to a public entity may not submit a bid on a tonCact with a pubic entity for the
construction or repair cr a public building or public work, may not submit bids on leases of real property to a
public entity may rot be awarded or perform work as a contractor, supplier, subcontractor,or consultant
under a contract Nit a pubic entity and may not transact business with ary pubic entity in excess of
17
825.CCP CO for a period of thirty-six(3e; months tom the lata of ceirg placed or t-e convicted vendor list
cr on tte discdmiratork vender lis:
f Any Stit-Recipient which s not a local goremmee Cr state agency,and whicn receives
funds under this Agreement Rom the federa;government, certifies-to the best of is knowledge and telief.
that it and its principals
i. Are not presently debarred, suspended prccosed for debarment, Cecared
ineligible or voluntarily excluded from covered transactions by a federal department or agency:
ii. Have not,within a five(5)year period preceding this proposal been convicted
of or had a civil judgment rendered against tem for fraud or a criminal offense in connection with
cbamtg attempting to obtainor performing a public(federal, state cr Inca')tansaction or contract under
p:.b.ie transaction,violation of'edemal cr sate antitrust statutes or commission of embezzlement, tett,
forger/. bribery, 'a srcatton cr destruction o'records, mak rg false statements, Or receiving staen proceti:
.ii. Are not presently indcted cr eternise occcaily or civilly charged by a
governmental entty('edema, state or Iocai1 with commission of any offenses enumerated in paragraph
1S(3)2 of tis cert caticn; and,
r:. Have nawithin a lie (5 e3r per ed preceding th s Agreement had cre or
more p1Ci'=ransactiers(federa',state or recant terminated 'or cause or de`au!t
g If:he Scb-Re:ipent is unable to certify cry of the staternerts n t.§certification.
then the Sus-Rack ent shall attach an explanation to this Agreement.
h In addition, tha Sub-Recipient shall send to the Division (by email or by facsimile
transmission) the completed"Certification Regarding Debarment, Suspension, Ineligibility And
Voluntary Ex:fusion"(Attachment GI for each intended subcontractor which Sub-Racipient plans to
fund under this Agreement. The form must be received by the Division before the Sub-Recipient
enters Into a contract with any subcontractor.
i The Dvuson reserres the right to urilateraay cancel this Agreement;f the Sub-
Recpent refuses to ai!cw pubic occas to 31 documents.. caper;, later,cr other material subset to ire
praysio-s of Chapter 113, Florida Statutes, whit-.. the Sub-Recpien:crewed or received under this
Agreement.
V the Sub-?ec,oiert is a','Dwed to temporarily invest any advances of funds under this
Agreement,any interest income shall ether be returned to the Division or be applied against the Division's
obligation to pay the contract amount
k. The State of Florida will not intentionally award publicly-funded contracts to any
contractor who knowingly employs unauthorized alien workers,constituting a violation of the emp;oyment
provisions contained in 8 u.S.0 Section 1324a(e)[Section 274A(e_)Cf the Immigration and Nationality Act
("INA')). The Div`sicr Shall consider t`e employment by any contractor of unauthorized aliens a violation of
18
Section 274A(e' of the INA Such 'dicier's n by :he Sub-Rec'pert of the employment provisions ocrta'red in
Section 274-Nei of the INA wail be grounds for unilateral carcelaton of This Agreement by the Dv Ston
I. A l cnranufacturec and manufactured articles. matecais and suop.ies when are
acquired For publ;c use urder this Agreement must have bee-produced is the United States as required
under 41 Lt.S C l0a unless it would rot be in the public intehest or urreasorab'e in cost
(23;LOBeYFNG P9O9'SITICN
a 2 C F.R. §2:C 450 prohibits reimbursement fcr costs associated wit cerair lobbying
actv'tles
h Section 216.347, Florida Statuesprohibits'any disbusement of grants and aids
aocroor'aticrs pursuant to a ger-tract or gran:to any censor or orgarig-rich urless the terms o'the;fart or
contract rich bit the expend:Cure of Ards'or the purpose cf lobbying the Legislature, the judicial branch,or
a state agency '
c. pio f nos or oho-resources receiver. from the n:',',sicr urde•this Agr<mert may to
used d:. '.y o r ind'ec ly inflgerce1egiatet or cr any other O"c:a'action by The F':or:da Leg stature Cr any
state agency
d The S' -Res:Pert certifies by its s„natLre to th s A;-eecent,C-at to the best of his or
her knouvredge arid relief.
No Federal 3p r:crated funds rave beer pa or or wil be pad. Py or cn behalf
or the S.±-Fieitiziort, to a-7 per scr he Tree-dry or attampurg to,r trence an cdicer or employee of any
agency a %lerber tri Co-gress an officer or e.mp,oyee of Congress or ar employee of a Member of
2, n correstroir with the aba.d nig of any Fede a. 0crtract. the mabirg of any Fedral TIM, the
mat9ry'Cf ary Federal Thar. the erten y Into of any Coaperatve agreement. and the eiders on,
continuation. rene•ualamendment pr—odiiater of any Federal eral contract. gran', bar or cooperative
agreement.
lie If any f•.rds cher mar Fedaal appropriated funds have teen paid or will se
paid to any person fcr int!dercirg Or atfemporg to inr,:erce ar o!Tcer or employee of ary agency a
Memce•of Copgress, an oncer cr erp'oy e of Congas, Or en emp,oyee of 3 Siemer of Corgi-ass in
correction wth this Federa:contract, grant bar or cooperat,ve agreement the Sub-Recipient shall
complete and submit Standard Farr-LLL, "Oscic3ure of Lobbying Actvi„as/•
iii. The Sub-Raoipie-t;hal!require that;lois occhreatcr be included in the award
document to a!sub-awards(induct res subcontracts, sub-grants and contracts under grants, loans, and
cooperag=e_agreenerts: and that all Sub-Recipients shall certify and disclose.
iv. This ca ahcatsn is a mate-al representation cf fact upon wnlcn reliance was
placed when this Ira-section was made or entered into. Submiss an of This cer9fcacon is a prereq..is to for
mak ng or erterirg int: this Venda:Coo unposed by Section 1312 Title 31, U.S. Code. Any persor who
19
fads to He the required certification sh.ai to suoteot tc a civil peraly of rot less t-an$rv,CCO a rot more
than $100,000 for each such'allure.
(201COPYRIGHT PATENT AND TRADRM IARR
EXCEPT AS PROVIDED BELOW, ANY AND ALL PATENT RIGHTS ACCRUING UNDER
OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED
TO THE STATE OF FLORIDA; AND, ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN
CONNECTION WTH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY
THE SUB-RECIPIENT TO THE STATE OF FLORIDA.
a If the Sub-Recipient has a pre-existing patent or ccpyr;ht. :be Sub-Recipient shad
retain a I rg ds and entire—en to that ore_-e raring patent or copyright unrest the Agreement prov'des
otherwise
b. If cry C:scovery or rye-iiron is deie'cced r the corse of or sa a resat of visit or
ser tees :rfrr'ed ride-the Ageererr or it ar/way connected with a, the ScbF.ecipient shall refer the
discover/cr rv_nac- ;e D'vs or. foradatenmira L,n whether the Store of Fonda will serf patent
prtt_ct:G in is name. Amy patent r g ,r3 accr:ing under or In connecton w4h the peaor narce of this
Agreer—e : ata reserred :o the Stare of F once fry books rnard3s M:i. or other coy-'ghtecre
materia a.re croduced the SSdt-Reapient sha'l rectify the Division. Any copyrights accro!cg under or in
-„rnecf:r win t _ _e-fora-de ureter his Agreeme-t are ha-stared by the S.;b-Rec:Sent to the Stare of
=.oris.a
Vin- th-y add days of execution of this Agee-rt,Che Sob-Renp'e-t sna I d sciose
a r jr;e'actual prof t, a ': gg to t^e beNrmacce Oft this Agreement[Amor he of she t:.inv3 Or should
(rcw could give rue to a paterr cr copy-ig-t. The 5JC-Recipient shall ratan al tg-ts and ent.11ements to
any pheyefstrg irate"ecfc at prcper]Aladh is ifiscaosedFal re to dsrc se wrI'. Irdcate Cat no s..ch
prapiehy esus Tfe Division sra'I the-, under Paragraph(h` have the right to all pater and copyrights
which acme curer;performance of the Agfaemert.
If the S_t-',_cin zn:qualities as a state ur ve,_ty under Florida law.then, ours-ant to
section I:Cee 23 F'crca Stattees any invertiCn Cercel.ed exo:' sive y by the employees of the Suo-
Recrcient rail become tie sole :gce'.y of the Suit-Recipient. In the case of joint inventions, trial is
inventions,.rade jc ntly by one or More enplcyeas of tcth paries heretoeach party shall have an equal,
Una vided irtere tir and to sio jc''rt ir'venttors The Divis0' sha I retain a perpetual, irrevocable (Why-
peed none<thus ye Horse for its use and the use Of its correctors of ary resulting patented, copy-lighted
or trademarked work products. deve'oped sorely by Ne Sub-Rec,pert. under Nis Agreement, for Fonda
government perpases.
(25,;LEGAL AUTHORIZATION.
The SLC-Recipiert cert lles that rt nas the legal authority to receive thS finds Sher this
Agreement and That its govenirg body has authorized the execution and acceptance of this Agreement
20
The Shp-Reopen also certifies the Te undersigned person has the author's/to legally execute and oird
Sub-Reo:c ent tc the terms of His Agreement.
(25)FQVAL OPPORTUNITY EMPLOYMENT
a H accordance with 41 C RR. §3th-1 4.;h;) to Sob-Ben pient heresy agrees that.t w9l
incorporate or Ca-se to to incorporated int any contract for construction work. or mcdiccatcn thereof.as
de5oed n the regu'aticrs of to Secrete./of Lacer at 41 CFR Chapter 50 emelt is paid for it whole or in
pa-t wit crd3 cotained from the Feceral Government cr oorrcwed 0^:`e :rent of the Federal Government
pursuant to a gram, contract loan insurance, or g.arantee, or undertaken pursuant to any Federal program
imrcbring suer giant contract, Han, insurance Cr guarantee, the foJcwing equal epcorturlry clause'.
D•r•rg He performance of His contract the contractor agrees as follows.
The contractor vAJ rot discriminate against ary employee or
ap:ricer:for en:icy—.e-t because of race. color, reag on, sex,or r,aterai
oro.^. The ontract: wi affirmative actor to ensure that applicants
a-e err;eyed. an that e'plcyees ars treated during employment without
regard to trier -aca color, religion, sex, or raricna'ting n. Gucci actor
spa:,- -de, tut nor be limited to He fo cwr-.g emp,c:anent upgrading
oemoticr, or transer'. re,ruerre-t cr rec..,itrrent advertising layoff or
termraCcr, 'a=s of pa:/ Cr carer forms of oompe'batlpr;and 3e'ecticn for
train.rig. Hotting apprenticeship The :ontract:r agrees to post in
ccrsuchous places, a,=i'abie to employees and applicants for
empiOy—enc notices to pe praWded setting forth He arvish:no of this
rcnd'ssr•.;r.a:cn clause.
P. The contractor w!l, in ai'.solicitations or advertisements `or
emotyees pieced Cy:r on benae of the contractor, state Cat all q;a'a`ed
apoaants AU reeve cons deratlens for enpioyment w•trout regard ;c
race.Color, r=:yior, sex,or naticral origin.
III The contractor will send to each later union or rei0resentat're 0f
won ors wits which he has a collective Sar gaining agreement or other
contact or understanding a notice to Se provided advising to said labor
union or wcryers'representatives of the contractor's commitments under
this sectan, arc snail pest copies of the notice in conspc_ous places
available to employees and appllcanta for employment_
21
a The cc-tractor all a Imply wen al provisions or Executive Order
1124.3 o'Secterrte-24, 1385, and of he rales, regc'atlo^s. and relevant
orders of he Secretary of Lacor.
v The contractor will furnish al trot—near and retorts required by
Executive Order i 124e of September 21 t355 and by r les, regulrons
and orders of the Secretary of Later.or pursuant!hereto. and MI permit
aces to ins boo+s, re_csrds,and arcoun;s by he admins:enrg agency
and he Seereray or Lacor for purposes of nvesdgahan to ascent
caro ante with such ^,.es regulations. arc orders.
vi Ic the even:of contractor's ooncompdance wit the
nerd;criminal=Causes o the cortract r'with ary of he said Poles,
regc'afic>, cr orders, this :or-tract may be canceled,terminated, or
suspended In woe or In cart and he contractor may be declared ir=!gltle
'cr farther Government or!;acts or feces ly assisted ccrstruczon
=arts in acoordar.ce with procedures a.thcdze d In Executive Order
'1213 of Sear:^ter 24 1365and etch other aretcns mayte imposed
an rented es r'axe° as prr,ided 6n E.ecutie Order 1121d e`Sentencer
24 13€5, a^cy tie regular:on. or orae_-cf In Secretary o°Labor, cr as
ctha'wae provided 'p'r haw.
vi The ocn'rJstor will irc'ode he screen of hie sentence immediately
preneding pang a:n (1) and he provisions cf paragraphs(1) thqug'-. (7)In
every suatoctact or ourhese order uniess exempted by holes,
regs'a o-s cr crde s c t`e Secretary of Lader issued pursuant to section
2:4 o' Erec'utrte Order 11248 of September 24 12E5, so that such
previsions will be Ending upar each subcontractor or vendor. The
corrector wql ake such actior wee respect to ary subcontract or purchase
Ore'as the admlascerrg agency may direct as a means of enforcing such
pro.is urs. irdud:rg sarct:or; for renccmpiia'ce provided, however, hat
in the event a ecru-actor bete r es Involve°Jr. or is threatened with,
brigabon witn a sutcortractor or vender as a result of suer direction by the
administering agency the contractor may request:he United Sia es to enter
inn° such GVganon to protect the interests of the United States.
22
b T`e Sub-Reopen:further agrees !hat t M.I be bound Cy the acoee equal ac portunry
clause with resreCt to Its ow^en-plc-rant practices when it part,cipates is federally assisted corstruo:cr
work. croolded that If the applicant so paricpatirg Is a State cr local gore;nmeet, the above equal
oppor'urit,clause s not apollcat!e fe any agency. Instr.:manta.Ity or s!ICd'vis,cn of such government which
does not participate in work on cr under he contract
c Tre Sub-Recipiert agrees hat It wll assist and coo:era:e act,eiy w t the
admin tering agency and the Seerer3-y of Lacor Jr obtairirg the compliance Of cart-actors and
subcortiecter; w':;i the equai eppertanfy clause and he roes. regulators, and relevant orders of he
Secretery or Labor that it will fur-.Isr the administering 3gerry rd the Secreta-y of Labor such h`or radon
as fray Tay room—e for the aupenfis or of sucn comp)area. 3rd tat it will otherwise assist the
admrrise^.rg agercy in 'die discharge of he agency's primry responsibility for secured compliance.
e The Sub-Recip e_rt fi.rther agrees hat it will re'rair tor,e^ter'tng into any contract or
ocrtect mediticaticn sob,ec to beet-tie. Order 11242 of Sectemoer 24, 1365 with a contractor debar_.
from„ or who'ds rot demonstrated edg&h_y For, Government cortrects and federally assisted construction
contracts pure..a2t to he Exec..'ire oder and will Cry out such se-eters and penalties for viclarco of the
9;331 c:curt..•,iy ale:se as may be ^cesod poor contractors 3rd 33bccrt3ctr3 by the admin ate-rg
age-cy or the Secretary of L3333'pu s..art to Pa^.If, Suboa:C of the E<ecutvs order. In addition, the Sst-
Fecipiehi agtees tel ifit tail cr ref's.es tc comply w'th these _ride-ta : igs the administering agency may
tate any or 3J cr the toildwirg a:t,,cns carpet, :errata or sosoerd in who e In part t8 grad(contract,
;cart ins'_rarce guarantee;. retra r. P_m es:erd.ng any further assistance to the Sub-Recipient unser the
program with rs,:est to whirr he fa _re or rettird obcured until sats`actry assurance of h-ttre
compliance has Leer received From s_Cr Sub-Recipient and refer the case tote Department cf J_stice for
appropriate legal proceedings
l27C0°EL?e;D ANTI-KICKEAr'K ACT
The Salt Rade;e-t heresy ay'ees hat, un'esaa exempt under Federal law, it wtll inccrjore:2
or Cassa to be i700;cra[ad :r:o acy cert ect for correction work, of mcci5cat:cn thereof, the following
clause
I. Contractor The conr'sctor shat'conply with 13 U S.C. § 874, 40
USC §3145, and the requirements of 29 C FR R pt.3 as may be
apolicablewhich are incorporated by reference into this cortraot.
it Subcontracts. The cortra0tcr or subcontractor shall Insert it any
sdbcortracts the cta_se above and such other clauses as the FEMA may
Sy acpropriate ins:r ct:ora require, and also a clause requir'hg the
subcontractors to include these clauses in any lower tier subcontract. The
23
or co-tractor shah be resat-sere for the compliance o7 an/
5dbcontractor ar'ewer her sutcontractcr wiIh al'of these aortae:c'.ause3
Iii. Breach. A bracr of the contract clauses above may be grounds'
for ter drat:on cf the act-tract, and far determent as a corrector and
subcontractor as p'o'dded in 29 C F.R. §5.12
(23:CONTRACT N/C`RK, HOURS ANC SAFETY STANDARCS
If the Sub-Recipient, with the funds authorized by:Ns Agreement, enters irtc a:crtrect
mat exceeds 31 C 000 and irvoives:he entrapment of mechanics orlaccrer then any such contract Aust
rc:u de a srnys on For ccrcl.arca we 4) U S C 3702 and 3704, 33 3uccierented by Decarrent of Labor
regclaecrs(29 CFR Fr 5i Under 40 U.S.C. 3'02 of the Act. each Cartractor must be required to
compute me wages of every mechanic and ,aster on the cans cf a Vardar; Acre week V42 hours. Wetr.
Ir egos33 Cf the standard'wort'weak's permissible provided tat the'werker Is compensated at a rate of pc:
'ess than C e and a nal Imes,-e aas C rate cite/For ali `curs wooed, it excess of 40 hots r the`NCI"(
Hee&_ Tre eaererems or 4012 S.0 3704 are apaficat e to csrrrcio-/or rd provide tat ac abere-
or mechar crest cc required to wort it s.rcurd,r;3 or under wor'...ry -ordtors wench re ursan tary
n323rdGA 73 rgercus. These'eG res do not aocyta Me purchases of succiies or ra`er'a's or
artJe 3 ors'rant/ave las e he pile'mad(et C'contracts ft tra"spCraran.
.O1`1.ti ASTAV:Ta! FECERAL WATER PnLLUT(BN CONTROL ACT
I't e S.,t-Petart, wan he funds a;tcreed by this Agreement, enters into a correct
mat exceeds 5139,000. then a-1 s.ch cortra',(QS'rc!ude the fo'Jcwvng pr-visna'
C<nt:actor agrees to comply with a)aopF_able standards, orcers or
reg_laion3 issued pursue-I m me Clean Air Act(42 US C. 7401. 871d;
and the Fedora'.Deter Poilut',cn Cortro.Act as amended(3) U S C 1251-
1237) and w''t recon.lc•at'.crs to FEMA a.nd to Regiona'.Office of the
Environmental Protection Agency(EPA).
(30)S'1S'E' S'ON AND DEBARMENT
If the Sao-Redp'ent, wan the runes authorized ty this Agreement,enters into a contract,
ten any such contract must include the following provisions-
t This cartrdct is a covered transaction for purposes or 2 GFR pt.
1 B)and 2 C.F.P.. Ft.3000. A3 such the contractor is regared to verify tat
-one of the contractor, its principals(defined at 2 C.F.R,§ 130.995). or its
39ates(stetted at 2 C.F.R. § 180.905)are excluded(defined at 2 C.F.R.
§ 130.940)cr disqualified(de5ned at 2 C.F.R. § 180 935;.
21
ii. The contester must:ornery Mr 2 C FR. pt 1n, subcar.C and 2
C F.R. ct. 3C00. s.boa^C and must include a requirement to comply with
these reg.ladors in any lower ter covered transactor it enters ito
rii This cero'cator is a materia'representation of`act reied upon by
:he Divisior. If is is later determined Pat te contractor did not comply with
2 C.F.R. pt 180. subpart.C and 2 C.F,R. pt. 3200 setrpart C. in addition to
remedies are late to the Division, the Federal Government..may pursue
available re-ed es including but not limited to susoens:on and/or
determent.
.v. Tee birder or mouser agrees to corpiy with te require—ants of
2 C F_R pt. 13C, s tear-C and 2 C F.R..pt. 30c0, subpar! C w"lie Itis
offer is v3 id arid tro u;-out the perod of any contract tat may arise fror,
th.s offer The odder or proposer furter agrees to include a orcvisicn
reqs-rgs_ch ccr^p/roe In its lower tier:tiered rarsect.ers.
(3103/ D ENT -L EYIPNG AiMIONDMENT
C 7e S..=.=._'o=.-t, wit t`e funds author.d by this Agreement, enters irtc a cortract
ten any such contract rush ircude be following clause
Eifel Art-debt'r;Amendmert, 31 L' S C § 1352 (33 amended).
Ccrlrac:ors•m ro app'y or bid for an award of 3123,000 Or more snail fife
the reou'nad cet.'icat;on_ Each tier cedifes to the ter above tat it will rot
rd has -ct used Federal appropriated 'unda tc pay any person cr
or ga:n:eater for irterc.r g cr attempt-9 b in'cence an oFicer or
emu oyee c'a.y agency, a mercer of Corgressofficer or employee of
Corgress Cr 3n employee ora member of Corgress in connection wit
cbter rig any Federal cortract,grant,or any otter award covered by 31
U
S C § 1352. Each tier shal also disclose any lobbying with non-Federal
funds thar lases place it connection with nota ning any Federal award.
Such disclosures are forwarded from tier to tier up to the recipient
(32:CONTRACTING WITH SMALL AND M''NORITY BUSINESSES WOM°PIS BUS:*NESS
ENTERPRISES AMD LABOR SURPLUS AREA FIRMS
a. If the Sub-Recipient, with the funds authorized by this Agreement, seeks to procure
goods Cr services. then. in accordance with 2 C F.R §2`0.321, the Set-Recip et stair take the following
affirmative steps to assure bat minerty businesses, women's business enterprises, and labor surplus area
firms are usedwhenever Dcssible'
25
Pirsty qualitec small and minority cosiresses and wcmen s business
enterprises or scii:datlon lists,
ii. Assaang that sma':I and minority businesses rd women s business
enterer ses are solicited whene'.er ter are potential sources,
ICluldmg total requirements when e:onomica.l r fes;ble 31I0s-.a'er tasks or
quan!ite; to permit r axlmVr eaCloicaticn by smai arm mircrtr bus:assesand women's business
en;erprtses.
iv. Esah'sb rg Ceivery schen ules, ware irecotement oerrohs,which
encourage pa o::parer. by small and T hors eusires3es, and women's business enterprises
v. Usrg the services 3rd a33 stance. as a:pro:tare, of exit orgdaZ3Lcrs 35 the
5Tal' Business Ad:-iniat 3'cr and the M rort,Bus.ne;3 Deve'opment Agency Cf the Depart ert of
Commerce and
V. Raman;the or me contractor, if subcortct;am to be let, to tat the
a"mat: e steps listed Of paragraprs(3; through (e) or this section
b The recu'ramert ou'lired r subcar3;raer a aocre sometr,es refer-ad to as
s;o.ce '. .m'.c contract 7dces rct mcose a^ oo.ii aeon to set 33; eirter The 3C'I[Itation or award of 3
nor act to:nese trce3 c`firms. Freer the regoireete-t only inose; an obi g rico to carry cot rd
Occi.ofent the sr aat-.•ache s'eos Eden:led rove
c. The 3:c ioe.corioreC Co racting' rep:e erier:out"nes the a"brratire steps tat l:e
Sib R3 c- t ns:tate te hecsirements Co not preclude he Sub-Pr:te-t from cnd_rakirg ado'tonal
ops to in>nrre sra I rd n rorty busresses and were-s business enterprises
d The renttreme,r:to snide total requirementwhey economically feasble into ;mailer
tasra or q H-tte;to per-.t mas,Curn parlcipat:cr by sr'a'I and rimer ty: s:ressees and *corer s
bus ness erragrlses Coes net a'her:e the Sub.-Re:tient to bread a single pro cover into srai'er
ccnoonert in order to circumvent the r cm-purchase Cr star p.r:hase ttresnoid3 so as to utilza
ataa mitred a073istcc pocel' r,s(e; "project solittrg').
(33,ASS'JR)DIC ES
The Si)b-Reciciert shill:cm*win. any Sta:enen:ct Assurances incorporated as
Attachment H.
25
IN WITNESS WHEREOF, the parties hereto have executed;,his Agreement.
SUB•RErCIIIPIENT�CITY OF MIAMI
By: E: f
Name _ann�d TIt;e Em "o T Gonzalez Cif!Manager
Date: 1 /3/
FID# 59-8(0100373
DUNS# 072220791
Include a copy of to des�grahen of acthorti for the signator, if applicable.
STATE OF FLORIDA
DIVISION OF EMERGENCYRG/EN , MANAGEMENTMM
BY "$ / i'r'e (2,0014,4sN 19
C)
Name and Titeu^� /Y/lehWEGX/ T 00)47Y 0/4647214....0'
Date: t'9 v"i//'„I ..242/Y
27
ATTEST: CITY OF MIAMI FLORIDA, a
municipal corporation,
ir-Lt. et
Todd B. Hannon. Emilio T. Gonzalez, Ph.D.
City Clerk City Manager
APPROVED AS 10 FORM AND APPROVED AS TO INSCICANCE
CORRECTNESS: REQUIREMENTS>'
l� l
Vi*yltoria Mendez ei K'+d Ann-Ma re Sh rpe, Director
i
City Attorney Departrr ent oil Risk Management
C-
ZS
EXHIBIT-1
THE FOLLEV.ING FEDERA. RESOURCES ARE ANA?CE7 TO THE SUB-RECIPIENT UNDER THIS
AGREEMENT.
NOTE. if the resources awarded to The Sub-Recipient are from mors Mao one Federal program,provide the
same lr,_rme:on shown below for ea.h Federal program and show total Federal resources awarded
Feleral Program
=dere''grey U S De_armem of Homeia^d 5-scarify Federal Ems,e-cy Management
Cata'cg of Federal Domestic 43.33t3•-Ce title and number 97.067
Awar: a^Turt $4.921 000.0C
THE FOL'_Q'fl G COMPLIANCE RECJI.gE,MEVTS APFLY TO THE FEDERAL RESCUE;ES
AWARDED LP OER THS AGREE.MEN':
F;OTE / Ma re rnorele ve _ tai,. Re hent rs r serf mors ore Federal prop^am. lis'
3.:NO3c!e:omaa-ce rem.insinerts_r 93c.7 Federal program n Me same man^eras snow!,t9ow
Federal Progra-.
List 3CC/Cab:e nernpearca requirements as re/tows.
Fist arclicable corn ctfsite raculremenr' Sub-reaipent is f0 use h,nd.n9 t0 perform ellg!be 3LOvltles
as term led FY2517 Desartmer t of Homeland Security nonce of F-hdieg Opcocuniti
2. Semon:a;c1Ya_le no molest?requvement Suceecipient is subject to a' administrative and
fins-cis: re i.irer^.end as set fcr.h in this Agreement or wII nct be r compliance with the terms of
be Agreement
3. Third aFpfcaJ,roes/remerr 5 b-Recipert mus:comply with specific laws, rules,or regulations
that peva- t0 how the awarded resources mast de'used or how eligibility determinations are b be
made.
NOTE 2 C F.R.Pal 2CC0 and Sediar 2t5 27(Stjai.Fiords Statutes.rapes tat to m'ormator.about Federal Programs and Sure
Projects heti-dad in EsSibit1 be MIA-Jed to the Ssb-eTTient
29
ATTACHMENT A
PROPOSED PROGRAM BUDGET
Below Is a general budge:which outlines eig!ble categories and the: al:ecapon under this award.
The Sub-recipiert is to utilize the "Proposed Prtg-ar' Budget"as a guide for completing the
Budget Detail V`iortsheet"below.
The Equipmert category will require Aufnor--zed Equipment List (AEL) reference number. The
Authcrzed Equipneot List (AEL) is a list of approved equipment hypes allowed under FEMA's
preparedness g-ant programs. The irtended audience of this tool is emergency managers, first
respoede;s ard cher homeland secant/c-rofessionals. The lis:consists of 21 equipment
categores d`,?ded into Sub-pa:+genes, to^a:/catscr:es, and ten irdi,ndual equipment items
The AE_ can ce ford at Ata s '14 -rSa.. c. -ip e,t-r,s-.
At the d,sore5en of he Sub-reopen:, funds aaocated to Alanagement and Administrabn costs
(as deserted in the "Proposal Program Budget')may be put towa-ds Prcgratrnatc costs
ir$teaj. Howe'yer. no cera than 5% cfeach S.b-recipients tote! award ray be expended cr
Manage ant a-d Admins:rat:on costs.
The transfer of funds between the categories listed in the "Proposed Program Budget"is
permitted Hme,e-, he traesfer of funds between Issues is strictly prohibited
Clennt 3utrreciswont Agency 1 CategcryMocked Amount 1
F Award P,IocaAon-Issued; SE 13CCOO AO
V2'o 7_Sla Hort drd a i,9 oc Lard .dale LAST
Seurt - 41ana3emen[3Adrtmislrslion $ 253W.0CO
y;,rat r gran- NI'
reed 5%
Urban Arn Secur ly rr at yy
1 IE eodatie Anti P L-Cade(ear 5.e $..321,000.00
I ret uction
LETP-Tice Actr,i'5es i,2Y'o of anari
a:lccatcn Th,s arowt Is not in $',2.3.5 COO.CO
' add tion tote rer-airing award
anounl bid instead signires the
I amount needed to meet Pe 25's
regcirement.
IManagement and Asminist tior
(The dcaar anourt wrich rr spords ,
l to 5%of the total local agency 5 246 150 CO
allocation is snown in the coition on
Me rtght).
. .4 Sfa 8,AAA �ts z t, t. " - _
err -._ .e.' re ' atl e.. � t .,:_ve,- '
30
BUDGET DETAIL WORKSHEET
The Sub-re:ioied:is requr_d to provide a completed tLC;et deta'I wor .a'ee1, to the Divisor.whim
accounts forte tota'award as described n the"Proposed Program Budget".
If any charges reed to be made to the 'Budget Detail'tiorWreer, aa=ir the executors of[tis agree-,e-t
contact the grace manager listed in this agreement via coal'or:ettar.
Na relining Fein a .-. . .
DCmiopirg hazardi'breat-specire an hetes Hat'.ncorp prate Her range of
preventon protector respone2 and recover/&ctivtes I
Ce..e Cr.r;3 rc,ererieg nered.c ire rty mcpvt pngnms srd I
adopt ng prgcrg CHS nasus,:mt it.ex
Deet 3c-3 1h3-errssr re ol'e-:a-asite-t aced pre(tt
Pc'wtes
__. J xrg p' prr..3..4
CO -on Paning 1pa icing, Tfa.eing ared
Ecis Line Caro 21CI 1
1233,722.21 3233,722.22
x
Cent C y r en,a.cl.rai 353Iflr 1 S
Hrrg fu J r're 313e n
o t wet
to assist W
p r rg a (not t- purnese nc n.-rg?cbc aa;e.r person ne
tit-I";'rid µhue natty Puree
Common-Planning (Planners),Lire item 2717-01 1 5573,043.21 I 3373,043.211
Prevention- intelligence aid Intornation Snaring
(Matada to Fanner). Line item 2017.04 1 134,489.53 373,333.53
� ! I
Ia•ec a's repuuvd:0.00Ctcr alarring art vlllps
Prevention-Public Information and Warning —•
(BusinessiCommunity Partnere Against Terrorism 1 133,153.33 $33.153.3a
L Initiative), Line item 201705
; T.a.euter drem eiaieu!p NarNng acbribea
31
Camino-) —Planning (Travel, Lina item 2317-01 1 ;3,338.98 33.33836
Over*Tre Yd Sack :,s's Ir acacraarca x lb]r r t anal Scat
Guieaoce,
a.a I +crn'!, 1 tai cs 4,di. as
r
A-."r^es lc a4rie,e tarns.; r95.r,e]t pecp.e'tat dmcMI s5 and
ate'a rot a:ceA and runes cral needs
.rrd Ira p sla�¢r_.eerS
' LT:ara-a:...e.,"31'Oa j".C.I.3 a d> ..e..a l^ '0'3''.. _seasse gassy
Oa:musical:I'S
I
F_,e
Dr:
1
i ! TOTAL PLA.IMNG EX?ENGITURES I 31,041,631.251 I
Allowable Training Cars I Cuantiq ' Unit Cost j Total Cost JI
IC ck`Ir ] v and E Orse j
s
a pe ;nrel e.e^u I'; >3.=�.1?seorsoree arc acer),ed✓ , r.g
: e d peere t r
o p a- ,e^c --_.
re .c case roe 'l E `
MA_ g
I
1 1
T-eiring'I.-As-ors a ti G.n_rei cep
1
'. Ac.0hes I^acre,. e of pe.c.e are fisabll:•es arc
thesis wit ac car re!an al'reecs
32
iFP I cc o,. e Staff,r :r r c;o dr, (tart
I Common-Operational Coordination (Rapid %
Deployment Force Baait and Recertification 1 i 543.933.33 1 543,933.33
_Training I. Line item 2017-02
Cellgcaccr.4ecerifer as of nsre,epre
1
I S s rr re eecennen. E emesEcee n.Jerg lee -5e et
Y pan:rag C e n e l c . Ory il Paper I i
I ;leees ac ver Ie me and lkle3 it e t een.:eme-n I
I I
_so.el ear-mT.C.,.fl^ _ _s CaereIs r :0nducirg'n;airs I
Common.0perationa:Coordination, (CERT.Citzen , 3
I Corp. Line Item 2017.02. 1 1 $32,43f.33 572,431.7"a
A:,,,,,t 1, moan; n5 5.3.yer opee;em.e ree.tec Epgnv' I '
TOTAL TRANINl3 EXPENDITURES 1 552,393.73 I I
Allowable HS,E?a.+d LETP Crgetaaniza' A tivgies i flcantitty I Unit Cost t-t/ .h Total Cost I
Pe r celet a ese i In �� ____-_,_
Ilirrsaced seen meas.res E a r-esrrcta rnartranr}p Ic
tareact le tee eleca:cn,
Pre rent Cn interdiction and Disruption (Operational I
I CT for S a ants) Lin itam 201705 1 525,915.80 525,875.30
I C ee,^ea to-.!nest:germ nod r'eSane;haat;actreees
if 'to 50 p 1 et ire 3 Iccanor I I
I
Keen
of'e .taLls for p amopaLon
rrayantratariirtelarnce anays:s godsea''ng'roup orf S!cI ''ter
acre t es lep to 5C nersert et'Me II cn1
Prevention -irtel igence and information Sharing.
(Fusion Center Analysts), Line item 2017-04 : 1 5252,799.29 5252,739.25
TOTAL ORGANIZATIONAL EXPENDITURES $279,615.06
33
'tAlloweWS Eferc:fe Eosle t J Cuantity i Unit Cast .nest �:
� Calp IJF =3ndu< .l'c ._31 u_rse I 1
i
tla m pr rg A talon-Sr,pl ftrds.ray be Lane to Alan 320 I
rend.ct E.00sa"!arNng N::[erao to rctude Costs reared to I
plant. q m et ge 3 d rim's-9:DVS. acI .Iron Cesb
.p
i rarer IT'S l e3,Tl Inc9 se p:a 1 a' anent
544 or tie Srart zr gontroctOrsaCorscrtartspart-bre
33544 may be rarec to ran,/enorcoodorated sots/les Parnem of
nearer Orr 021`40.5'rust ocssaferce tor the roes:1
Ile star ora .r 45 a( r and Cane re asfrOce of Te 1
stale a-Re ararf:ng agercy or arolioabe re serves sr
Corrl 1 Lt:nl. ski 3e > C d la 3 T l I
ler cc I -I'd a sL_3+p, to n.
arc;cart3'C—a water;]Mere reit,c is Jr?e=ade a SC bl{.ticn
Peg Wasor;FAR.T$bat/e yed
Mtigatic'i-Ps.t end D1533ter P.estt1?ncs :
Asa±ssmeat(Recovery Tible Top Exercise), Line t ! 533383.53 533 ,333 .53 I
item 2011-11
I
C"" • II ace' : -0rrx lr
3' o o-334.11 305 31 rr4c^g
I aspev es tor par-.I-e 3rd Ts:rawer ere'eerri.esccrse persarre.
.3 e. rr; n-=+,iA tae':s_.
- 32
s o IC a 3' + a-
C. .Isco hoes c I
Jt-e(s et IC3s3 3434 :o_3-
I _
I
Te 44..T I: I ..:)are
alcw 30 e 33 easerres sy er araare3 wro are 3- sll.'stor
stasis.nus es 1 . Jr re as ng - P e r
I p d errs aa
a
I dgrIgn,ed r n JP Ayer c al Sea s a .180 t03403CW star i
rornear cos gard rg 'l.e:. if 3 state J tori nes ft av a ea fel
°coo.. n g Ind e ,,as ern a red in re
Oran 1”ata F r Lu _ or fa FLY 0044553111:b
Sps-S Pesael ra'aee eeperCedl arced lurng
re 001,40e oftr peiCast(03.
I Ops.no Paesr groves roe.no.-Were masks.ars a spcsao
rest so 3G Fr"en(
I
I Ir erceptre c:rnru^:caao^5 axe+ose>
TOTAL EXERCISE EXPENDITURES 533,338.53
I
34
Eligible Egr4Pmarrt Acquisition Castsr r - -
The bele E Vu.egmMK me a4:vxle eguprrent saloon for Nn
award A arcreatMxe icarg of these stomas.sauyment
rnragme, and;sees<egr:orrerrc eytb Meer Oath=ego" an • Quantity i Unit Cost 'fatal Cost
Y9ed an be'w,O-cased ver5941 at is Tulnor¢ad Ecwg nmr L41;AELI 1
Pe•scrai protew..yLdrrerl
• Protection -Physical Protective Measures(Check
Point Ballistic Podiums), Line item 201743; ASL 1 I 576,737.53 $73,737.53
#01 LE-01 SHLD
. Response-CBRNE-On Sc ere Security, Protection ••
and LIN Enforcement(Personal Protective Ballistic
Equipment); Lire item 2l'7-31. 491L#;,1LE-O/SHLD, 1 E23913.00 . 32..3.13.00 1
01LE.0l-HLMT I '
i
Re3ponse-C8.R1iE-Environmental ResponseiHealth I
aid Safety(CSRNE Equipmert br Special Response '
• Teams)'; Lire Item nil-15: ASL#013L-02-EN3M, 1 575,052.76 3]5,052.16
01A.R-O3-PAPA, 01AR.07-FTS7 11
E.; is .awns or;2m^an;namedaccmc:./omert -
Pr >; 'on o ruerir 5 : h
a . Detection (X-ray •
•
-
sys em %I al Detector Lire nano 2.:17.o3,AEL 1 $43,457.83 546,457.33
#02EX-C2 XRA7, O2EX-0.-P3'E
0 E acer317cra,search arc rescre.nam/rent _--
Prevention-Irtard:et:en and Cisruptlon(Mobile i
Su-:erllar.ce P.atforms', Line /OM 291705;AEL 1 5144313 35 3144,513.35
#03OE47RO'R I
Response CERNE-Crircai Tran3pertatien
(Unmannel Aria'). Line item 2017-11; AEL 433OE-07- , 1 329,572.74 $29,572.74
1 SUSS'_ _
•
•
Response-Communications -Operational -
I Communications(Tactical Communicators Devices(,
Line Item 2017-13; AEL 4330.3-O'CTA_, 043N-C1- 1 $31,943.43 - 01,94.5.43'', )(MIT and C6CP-03-ICOM
I
Inlarnat'.0n kcnncicgy
Common-Operational Coordination (Incident
Command Software System -WebECC), Line item 1
2017.02, AEL#C4AP-04-RISK,04AP-01-CADS, 04AP- 1 i SI 53,337.95 3153.337.93
05-CDSS,04AP-03-GISS, 043W-04-NETW,213N-00- I
CNST, 04H'N 01-INMN,04AP42 AVLS •
I Prevention-Screening, Search,Detection ILPR iI--
Systems),Line item 2917-03,AEL#04AP-02.AVLS, 1 SI57,113.13 : 5157,115.13
, 1311-00-SURV, 12TR-00-TEQP
35
Response-CERNE-Situational Assessment(Training II 1 $12,231.34 $12.231.11
Simulator). Line item 2717_13. AEL k01AP-03-STN3
Clcenacurty arnarrenen ecu.Dmant --
I-Protect;on-Cybersecuriry(Cybersecurlty Meister/
P 'cactiorl, Line item 2017-03. AEL CCS-IS-00-MALN/ 1 442,475 51 64 1,475
Irtemte,30e carrrixcarions eNicros^I
Mtgation-.Long-Term VulnerabiLty Reduction -- �
' (Interoperable Communicators Sustainment). Line j 1
item 2017-10:AEL CC5CP-01-MTB_, 05CP-C1-REPT, f173,551.01 3135.594.711
138U-0O-BATT,21 GCI-CO-INET
Respon • Corn nanica ons- o;eraCona: it j
Communlcatiors(Upgrade for Net-stork • 1 ;[35,5;379 $105,55 279
SNitcr Gaza rimy, Line Pam 20(7-1 3. A kOSC'-C2.
OBRDG
Resoo Cor nvn'caions-Cpe.rat:ona' — ------
Comma a ono(Llob''e;POCable Radios and
A ores) Lire item 2)t7.11 A°_ k^i7a.OI- 1 I 3433,337.43 3433.337.43
• PORT, 040Pj1-M C?L, 01.2A423-PRAT
Respons Commao.ca ors Operations, j
Commun ttptis (Sateaita Ph ora Sustarrment;; Line 1 523.344 57 $23.544,57
Pam 2017-15; AEL 6.06(0.27.-03-3 T 3
I Cetea.cn E.- r err
Prevention-Screening Sea t 'n, Detection iCnemica. _
: Sensor %lootore;, Line item 2017-03A L SC7C002. 1 S32,247.77I $32,247,77
DLSP
I -
ctsr:arIrai Cr E realer[
143343i a srUts
Parer eovprert
i C92hE
CBPNE Irceerl Pesccnse V34ides
Response-Critical Transportation(Specialized EM
Vehicle); Lire item 2017-12; AEL#I2VE-00-S'EC 1 $53205 6) $59,075.65
Ternr¢m Irc..ea P evanucn Eauirmert — - —�
36
-- -
Common -OPeraC:onal CoordinaLon _-- — '- -
(Emergency
I Alert Notif cation System). Line item 2017-02, AEL 1 335.329.35 $55,329.55
#1317.00-A.RT
PnysicaSeam EN'arcereert F.4Lrcrrerr --'
Protection-Access Control and Identity Verification i
(Access Card Reader Systams), Line item 2017.C7, I 1 33.731.12 537,731.12
AEL 4143'W-01-PAC, 21GN-CONST j
I Pr_taction -Physical Protective Measures(CCTV
Systems); Line item 2017-08, AEL #143W-01-VIDA,
210.54.00-I .3T, 2 ICN-00-.MAIN'• 041 -1W04M0. 1 5290997.76 §290997.06 11
03-013P
Protact.cn -Physical Pr:!acti•re;Measures('Long
Paige Acoustical Dept.') Lire item 2017.C8; AEL
#143W-C1-LPHSV 1 5113 2)2.35 5711,270.65
Protection -'tysicaf Protective Measures Coda
Brown/Act./s 31 eater Alert S/stem); Line tem 2017- 1 j 543,044.32 $33,043.32
04 AEL 4l43W-01-A_10(1. 213N-00-;N31
Proteocan - Drys ca Protea fe Maescrss (EEOC —..—
'a,a F's a1rg.; L a It )17-23, #143 CI. 1 5125,117.233125,117.25
V )A. 143 rid 7 I.TiALL. 213 i0JRi3T i
R _:,v r Ir r•r. 'r 5/stems (Ethernet _---.
Radvrdant Camrrmo ca _ ns . Line nam 2017.17; AEL 1 617,337.00 $1) 330.00
414'I C..C..Oa
r
;,esy arC Sues 12 Ss:ecs -�
a
_ - 1
1 an,meiar cars
.Ce^NE P'eoe9,cn ere Ptsecrse xabr.p3
L CeRN_a ua:..^Eau-rerr
C32.NE L3,;13'C213r0 z15 vomer.
1 —i
Irlene]LPn Ea.lomerl
r.er 30naC pnert 7--sts,nCLda arf:] _vcdcr -croyster scsts:r s IsreAcrf WKe^icoraal
oroviced 5(rENd srort La use ofary M1 is ti, onsrr_an or Ararat en
Common-Operational Coordination (EOC
Enhancements), Line item 2017.02, AEL#21 ON-OC-
OCEO, 041.1W-01-I14h'N, 04MD-02-PROJ, 04M0-03- I 1 $152,349.23 $152,343.23
DISP, 210N-001N3T, 14CI-00-COOP, 075E.03-ENVS, I
06CC-05-PRTY, 06CC-02-DSAD l
37
I Common •Cpera:ional Coodination , (CERT/Citizen
Corp), Line Item 2017-02, AEL#213N-C0-CCEQ, 1 530,000 00 530,000 00
13GN-C7-83PK, 21 CR-00=108DI. 06CP-01.PORT
Prevention-Intelligence and Information Sharing
(Fusion Center Operetions), Line item 2717.04, AEL 1 $152,173.11 3152,173.11
' 4213N-00-OCEQ,04N1A-01-INRW, 131T-00-ALRT, 1317- I
00-INTL__._
M tlgation -Long-Term Vulnerability Reductor
('drin arcaiSastainR Bair;Raplace LAST 1 3306,43277 ''. 5306 432 77
Eaulpm .1. Lire Rem 291. 10.AELS2IGN-00-MAIN
hikb340on -Lang-Term Vulnerability Reduction l UASI �
Equipment S;ora3e Fa:Hit/). Line tarn 2317-10; AEL 1 1 5133,533.73 $130,553.73
• IF2137.1-00-LEAS
TOTAL EQUIFMENTEXPENDtTURES $3,237,900.331
_.?site hhra;a tnt and Admeriota'ion Coss ---__. Cuarlr
..-- _--'--- ' 1Unit cost i raniCoS�
_ or Sr erre Pal on'w-Inu:,t:o re.,tern -- -
IC 153 5'en,Or:^a'ege-er ntO. hide P. .ea.1737hori
hl#A Sdarj lA post o e) Line item 297713 1 5245,053 CC i 5_24305000 '
Coe,.Corer 5 >ce-orr3)fors er irfohr,icr:paeacn aro
preens
g rece3a7Jbe SIC.0 DI-3.FE'.1.4 pat3:ae5
e3 :ache I::i'a-Cere rile-rep 33 he
f T penny nr5 econlnerE acorn'D l SCP l'ed
tla
It In Nee had ^e1 he oe ecf ,,1 nem'ted
I nth ties inad rgn's3.30:3-led 403err.e 3e 33.205•• dere::n
tzperi!s her're e...II al Selsoere,wto T2 ecniing oven rre:n ode: '..
to piton t2 591135 '01 rer nlor rei'erS a:a'amp nirly assgrer:p
-MLA-arc a.. es has ce her respoos nines Inieher
re°; nor naked 3 oses e l e'-.::I bar.rr eas_of r'vll-
e eu n!1 IFT_a erplcye=_ ' est:on ire mewed Daly to Pz
eiderahe reahert sor r, ;eh s sconhancehe policies
of he Sat eurn; tort o r• taeas Ped ocroval of Ito ,
-ate Or'te airsrargsc e! 33p9cap Dae s dmf
homC elsal,cp ailcw ac.. Tha:5 dr er'phyee or 3 unit of 9nrernmen'
may not'eteme mm:ena;i r the•urn o:3Sercl of goverment
AND from an ]h d f5Ne 5.3 IOC om 52C
o .. e n thchch 3'anihk, l OneldbtO ocivties Fnrge be vents
ovaMme 0 is re rreeC p 8 al irsdrenee;Orth'intionsPa
(PC A r oto orms-ea,sr e^G re ocnme t
Tle rel egerses I
Meetrg :2mem ex- . ,c5r a ponplele ¢ wneet,
iceng-
reateCasperses pE a ere the Q.P arcldl':31ae at
38
r
... 6.t'rce sr crest rc arca;Der'sra Coccrsteas
=mfrters.LCD color:, aM ot^er scu craaN r s0Mare
x^..0 e 1 T'^ • d' 'F - he rotor e'.`tritr Of to Lc e'and
aecurt states/
Tie'odcwrng are altass”a erla x4mIre agge'ertvai rad 1 —~
Rec.r Ag tear'laces ass—call':awl:erair 9gt.4r sr1 sr.::n as✓11
planes ramas
L as g a.,thcr reorg st spacsr. e'r j bre c1'01 m acmv'ster I
Or:nr^s ea-,n?a brat Vc7r2r
TOTAL M&A EXPENDITURES I $244.050 00
TOTAL EXPENDITURES 54,92 t,000 07
39
ATTACHMENTS
SCOPE OF WORK
Sut r :p.ect esti:cmply'wth ail ,h- requirements in 2 C ER, Pal 202 (Uniform? minlsrran+e
Recdiremert.s Cost sircmled and Add t Req,ire-eats for Federal Aaardsl
Furdiag Is provided to perform elgide activities es identities'in the Domestic Fcme3rd Security-Federa'
Emergency tranagement Agercy Natianai Preparedness Directorate Fiscal Year 2015 Homeland Securty
Grant Prcgrem l HSCP,, ccrsstert with the De_artment of Home and Secu-{7 Sate Strategy. E.,gable
act,t es as: tired in Me Scoce a'yVcrk For each category telcw.
Issue and Project Description
Issue 45- Urban Area Security Initiative('JASI): The UAS: Program assists high-Croat. high-
density Uroa•Aran r 29ors:o be Id, sustain. acd delver the capabilities necessary to prayer:,
protect against mar data, re5:crd ro. and recover from acts of terrorism.
fl. Categories and Eligible Activities
PY2)b a.cwac e COSI.3 ate divided Irto the following categor es: Planning,Organization,
Exercise, Training. Equipment aid Management and Administration are allowable categories
r rims +;ree,e _ Earn da'eg;rj 3 3I'c•.va'r.e costs hared een listed Jr the°B&dgeet Dead
vV,rks nee'•a:ave.
A. Allowable Planning Related Costs
• SOS tunas.may be used for a range of emergency preparedness and ma age.mert
iIcri a rt -a'd suon as thoseassociated wit.te development of the THIRA. SFR,
,,,,rt. ,y of Ope,atons oa'a and other planning actsit:es that suppoc the Goal and
pidoirg an emphasis or uprating arc ma.ntalrirg s current EOP that conforms to the
g-iCelires Whited In ; v 20.
• Ce•,e_Iccirg haza-d;nre=3pecifo annexes ata:incorporate the range of preverrcn.
vete:Men, tesconse, and recovery activities
• CeveOp rg and implementing homeland security s_cccrt or:gra-is and acoctcg
DH&FE?,IA national imtiat yes
• Ceveiccrg refaced terror:sm. and otter catastrophic event crevert:in activities
• Deve'cping and enhancing plans and pmbcos
• Deve'oping or conducting assessments
• HGIrg of;.2.or pan-time stag or cerdact'consultarts to assist with planning act viLes(not
for the cur-nose of briny pcblc safety personnel fetfWrg Ind))oral public saret duties
• Materialsreq..'ired to conduct planning acdveit es v 1
• Ta,el/per diem related to planning activities
• ve-time and backfill costs(n accordance with operational Cost Guidance)
• Issuance of WHTE-comp kart Tribal iderGf ca:.on card
• Activities to achieve craving inclusive of people with disabilities
• Coordination wEh Citizen Corps Councils for public InhrmaLcn/educaticr and deveicpme-t
of volunteer programs
Additional Planning Information
F M\s National Preparedness Directorate(NPD)offers technical assistance(TA)that i5 Cos Tree
to orovide sup-recipients and sub-sub-recipients with specialized expertise to improve their
emergency plans and planning TA deliveries are designed specifically to improve and enhance the
contfruing leve Opine-tof rate and local emergency management across the five mission areas of
40
the Nancra' Preparedness sea'and across al:core capao'l ties TA provides Me opportunity tc
engage emergency renegers erergency Vernet and appropriate dec,s.cn-makers in open
scusson of options to Imprce plans and planning n light of Mieirjurisc chore needs There s no
cost to app'o%e:jur,sdcbcrs for DHS;FEMA TA
TA deseres comb current emergency management hest practices i n practical cors,deraticr
cf emerging 33'733, hr_ugs drscasmn facilitated et OHS/FEMA contract specialists and with the
sucecrt of FEMA Region cperaticral&serialists. While tte'.rrita:ion :f partcpar 3 Sup;a the
req.estng junad ct-.or, 0,,-a ENIA erocurages recuesbrg junsd c5ors .o include the b:cedes:
['actual range of,G emergency managers and partners in all TA deliver es TA deliveries Snocid
Ce made oven to relg^bori.rg juns;eters As necessary. D4 S;FENN:,ray a so invite ate,'Federa:
eters and practitioners to pa _'cioate.Additionally peer-to-peer representation may also be
'rc. 4ed far cher jursdicticns tar have recently used TA fcr the same planning iss,.e.
Tie TA catalogshcN'rg tie full r3;e cf TA ave:lade across 3115.3e —133icn areas rd ay al
rr
. ;,..ors. Std t-eTA re es:trm can be accessed at hos
p:..rrN ma govr-a.ioraGrccerl-
, .,
r`a13ge^eot-S1ste^.'e ra-!ecnrica-a;sis3eoadiesion
S. Organization (SHSP and UASI Only)
Orgariza:ioral activities include:
• Prcga—management.
• Deve.o, met o'•e^ole ccm.rvrtr par_rers-,;s 11-r:ug- ;-cups sec- as Citi_r.
Corp Count-Is.
• Str.ase 3 ac_^ me:ba•srs`=r r'crmane^. sharrg be:teem the put,c a^"_
pr'V ate Sector:
• Irplere^ting ^cdeis. C g-ams art workforce erharcement Inv:'awes
to a]cre33 C3cic:'ctty irseired rad calizaner to'vicirce in the horeiand.
• foes, re_sc ur:35 and art rtes that Facilitate;-..are' s Lateral a Mara^es
between the p'.Gic and private sectors.
• Operational Sdppert.
• Utilize:on of stard3'd'zed resource rarage—.eat concepts icor 33
(;m i„ inve_ntor 'rgorganizing. and Gack.ng to facilitate the discatoo,Carty-en:,
arid re_ceeery of resources before, during and ala-an incident;
• Resronding to ar increase in the threat leve. under the Na`cnal
Terrorism AC 1 spry Systam(NEWS) cr needs it resulting from a Naticnai
Sceoiar Scour t, Evert and
• Payrg safari=_s rd tenefis for pe.-sonrei to se-033S qua'tied Irteltge'ce analysts.
Stats aro Urban Areas must justify proposed ezperdlteres of SHOP or UASI funds to support
organization accetes wit^;r. their IJ 3sbmiss on. AT SAAB are allowed to unJze_ up to 50 percent(50%)
cf the r SHSP fund'rg and all Utao Areas ate allowed up to 53 percent (5C%)of their UASI funding for
personnel costs At the request of a sub-recipient of a grant, the FE.IA Administrator may grant a
wjCrer cf ice 50 percent (50% limitatcn noted above. Request for waivers to the personnel coo mus:
be subm:Ced by Me SAA to GPO in wik,ng on official letterhead,with the fallowing irfprnatcn.
• Doevmenta5on explaining why the cao shoLiid be w311.red.
• Cordtiens under wnlcn te request is being submiteC: arc
• A budget and meed of calculat.on pf persorrel costs beth in percentages of the
grant Mend and in total dollar amount. Ta avoid sueplartng issues, the request
must also ircl_de 3 three year staffing history far the requesting entity
41
Organizational activities under SHSP and UASI irclude.
• Intelligence analysts. Per the Perscnral€eingurement for lrte!"gev
9
Ccecera*cn and Enhancement(PRICES of Poniard Sacunly Act(Public Law
110-4121. SHSP and UASI furls may be used to hire new staff aldior contractor
ocs tors to serve 33 intelligence anaysts to enable irfcrmatioriirtedigence
shahrg capaci:ities, as xell as supcort existirg intelligence anaysts previously
^.ere"_ by SHSP or UA3. funding. In oder to be h.red as an .nte.gence ana:ss:
stat ardor_crtrector personnel must meet at least ore of the rg cnt2ha
o Successfully complete training to ensure baseire pro`ciercy ir
irt^_,Iigyence araiys s arid pro-ductal w trial six months of bang
hired. and/or,
e Prey cusiy seared as an intelligence analyst for a minimum of Nva years
e-ther in a Federal it telligence agency the military, or State ardor!coal
aw e^.fc rcemert intelligence ubi
As identifies' .n the ManraNcn and Erecter—reit of State and uta cr urban Area Fusion Correia
pratty ali fusioncenter anal dip L Sorrel must .orbrate p uaiicetlons tat Bet or exceed
competence.;idr e m:he CCorn-on Somceene for Stn. LoCal and Trbal I tedgerca
417alys mh ch outtes "_ rel rt m categories of training needed for intelligence analysts. A
ceci5cate of corm:Ire- of such training must be cn fie wan the SAA and must be made available
e grantee resoect,e He edgy ar:ei Progra—.Aaayst Icor request, In addition to these
ra ring requirements rscnce `ould ahc cr•rn,:e:c..mature tera-aistc ca a i z
sb
a cg , 'n area.�_, =batty�'derl;fie' curing the ad on center s anrv_a'assessment.
• Overtime con, !Jventme (J5ts are ailowab e fcr personnel to oaticpare in
Inbrnancr invest gat se. and intelligence sharing a:an Les specifically reated is
homeland Secure ty and 5seCtcaly requested by a Feceral agency Abtaabie
'sty are!totted to overtime assoCia'ed with fed-wetly requested partcicaticn ir
e.g lie fuer nods it:es. irclud.rg art;-terrorism tsar forces Jomt Terror 571 TaSR
Tames 177Fs;,Area Ma -e Scour by CorrrotCees(as required Cy the Wahflme
Transcocaocr Sacrrity Act 0 27G2), DHS Border Enforcement Securty Task
Faces, and Irte; a:ed Border Enticement Teams Grant furdi g can only be
used in prccor.on to the Federal man-hour estmate, and ory after funding or
hese atrrit es from other Federal. sources('.. F3:11-TF payments to State and
:coal agencesl has beer exXaus:ed Unger no circumstances should DHS gra-t
( riding be used :c pay for costs already scpccre^_ by funding from anther
Federal source
• Cpe rational overtime costs. in support of riots to enhance ca ao'liles for
se.d =ear
ng.dete 'rgdisrupting. and preventing acts t terrorism, operational
o ier{Ime costs are allowable fcr increased security measures at afitical
infrastructure sites SHSP cr UAS funds for orgs-izetlenal costs may be used to
sLoport select co raSo. ai expenses a socia`.ed ,vi„ increased security measures
at tea(infrastructure sites 'n the frac virg authorized categories
• Backbit and overtime expenses for staffing State or Mater Linear
Area bus:cr centers;
o Hiring of contracted security for critics::nfrastructore sites;
• Pa^t'Icicaton in Regional Resiliency Assessment Program (FRAP)
activities.
• Public safety ove^Ime.
c Tile 32 or State Active Duty Nexona:' Guard depio(ments to protest
critical infrastructure sites, nciuding all resources that are par, or t e
standar; Natioral Guard deployment package (Note. Consumable costs.
42
seer as hie, expensesare net ailowe, ex:opt as part c' the standard
Natcnal Guard deployment package.. aid
c Increased Corder security activities n :cereirator web CSR
SHS?or UPS!turns ma, only oe spent ler operational overdue costs uper pier a:preval provided
m wrtrg icy he FEMA Administrater pen instructions in /S 3-3
C. Allowable Exercise Related Costs
Exereses cordLoted won grant(tenting should Le^araged ard:ord_:ter'cersistent with&SEEP
-S_E0 gu dance For exercise_design, development. cc-duct, evaluator. and improvement planning
is 'coated at czoc C..;rlx rants gcv,v<ares3
• s gn, Denco Conduct. and Evaluate an Exedise
• oe ll-or pad-tme stat or cortnactorskcnsoitants
•Etertme and backlit cosh !neiaCl^g expenses for pant--time and vsl„rteer
3
-ergercy response pe5anr=_'pati„cpatirg''r C-13•=E,LIA neer::see
• colemd"ta:cn of HSEEP
•Aed•dt.es tc ache to a e oro sus 6^c_s'ye cf pe_:pie wit dsa:il ties
*Pavel
•S.octes assoc!a:a' ,•r a,cwabie a:trued toe-::sea
•inraa-,:enable Comm urica`ons ax?1'1325
Additional Exercise Information
S.o-re: :netts Mat decide to se 'Erin turfs to conduct an C ereisas) ata encouraged tc ccTple:a a
_ :s. _ E - s_3 cted by states and Urian A , (-(-ay^e v to holt I similar
e<SYrse rep. re,,era r?li,:ed p/ o:ar g-artegrams Sub-recpherts are encouraged to(mite
e:re.e s:Hannera eir Cd wGr Federa,:v mandates'or private e<ar:''se ace/lies.States and
U-psn Aferire ereo. . ;Ha ns 3t a mr.,r' m, tinemulti-gear toning and e.e-z' escheduiewn-
sc da,a'-=_-; a_?ce.ea and area-!_at(ons included in !ae plan.
• Exar:isa Scenarios_The spen erns teed In HSGP-funded exe-c!ses mus;be cased or the
stale::- an Area s THI EA and S??. The scenarios use:it HSGP-ftcded exercises must nous Or
aa dar-g ca:act!:ea curt be!arge rough in scope 3-d size to exec:ise .meltp!e act;ties and
us a nt. y= m mu t:e 3unselchcns and adztiresCr and norgovernmental organizations
ard taco, into aoccunt the needs 3"..t requirements for i^b:dua5 with :_!sa:diles. Exercise
see-arns should a iign wit:-priorities and capabtines iderfiPed'in the M:Iti-year TSP.
• Special Event Planning If a stare cin Urban Anea•w t' be hosting 3 soaea:event(a g.. Suter Bow',
3-8 Sdn,mit: the soaciaevent pl3 roue should he considered as a training or exerese acuity for
tine purpose of the v j'byear TE?. The Sate or Urban A ea about plar to use SHSP or UASI
'untag to finance fl nrg are exercise activities le preparaton for these events_States and Urpar
Area;should a!ec cons der e.ar_rses at major venues(e.g, a-eras.convention centers) that focus
on e.acuaicna, cor-rrL^ications and command and control.
• Pegiona!Exercises.States should also anticipate pan!cicatirg Ir a:least one Regional Exercise
a,nnuaily. States must include ail coClrried or planred special events in the Molt-year TE?.
• P•o(e of Non-Governmental Entities In Exercises. Nor-governmental participation in all levels of
en-noises is s:cngig encouraged Leaders from non-gcvernmentai entities should Oe included in
the planning. design, and _eta ua::on of an exercise. State. Kcal,Tntal and territorial jurisdictions
are encouraged to deveop exerise$that test the ictega on and use of ron-governmertal
resources provided is f non-governmental entities, defined as the private sector and private non-
43
=pH faltr-based,corrincriry pa6cipaticr in exercises should be coordinated wtr to.coal
Citizen Carps Ccucdlsj ar their eguiva'tant and tether partner agencies
POEM State Training Office conditions for Exercises For he nooses of this Agreement, any ehercise
whirs compllart wit HSEEE'standards a thl ocnra: ed in the State of Fiords(and Carty or Regiora)
NIYTEP qualifies as an authcdz ad ex rise The Sub-recipient can soncessiolly compete an authorized
exert= sitar by ate:nding or conducting Tat exercise
• In crier to receive payment fcr successfully attending an authcrzed exercise. the Su -recipient
most ornide-.re Division witn a certificate of completion or similar C_respondence signed by tie
inditidual 'r =dirge e o to exercise: addibcnalty, the Sob-recipient must pros de te Dire on with ail
receipts that ricot rent he costs roomed by the Sub-recipient in order to attend the exercise.
• In order the race ve,3a/Ment for suc cessfLily conducting an authorized exercise, the Sub-rscieer
us rv'de the Divia or stir en ExPLAN AmyIP, IPC,MP 'FPC Meeting ttmutes and Sign-n
Erect for exse attendees. a s: crafty, to S b esident must provide the D vision win ail
reit:sots tar incumart roe ets.,.ricin ad oy.he S-b-recipient In order to conduct The exercise
retic us:inciLde with The+e,nb s re ,cacxage a,e2arste copy of the naris;
Es arCiona pan which tl Fes rre car-opdt agencies and a,;ranted page(s;from the
S r rend Cotrry cr Regina:; 6MYTEP re?ecfrg he e e^.-.:se
• it
/Cr..
Fcct'N31 'or tr.s ever, renotest m sr come c ^e Di is cn wL•i_ 25 dais of ever:in
he o'vdrg terra::
Exercise rite
L-cat:on.
Exercise Cate.
Exercise Sc.ed:fe.
Estirlated N5.-icer of Participants Mat_w'll be fed
Es:Prated Cos:for Iced:Aster
Descriptor of the Exercise
Una tutnor:zed Exercise Costs
• Paims_rsamert r to maintenanceavdear war and tear dusts of general use yenta es
(e. g conattct Cr vel rest medca:seep les, and emergency response a paratss to 3.,
fie trucks am Liarces,.
• Equi:merit that:a pun_rase: for permanent'rstaula :cn at'or use beyond te score cit the
corcius or of to exe'tise(e g electronic messaging signs)
D. Allowable Training Related Costs
Pllcvaoe ban lrgib ate]costs under HSGP include the establishment support conduct.
arc atendance of training specifically identified under he SNSP and UASt programs and/or
i con;Jrdtonwit emergency preparedness training by other Federal agencies(e.3 HHS
and DOT; Training conducted 'using HSGP funds shcdld address a performance gar
identified trough an AA.R,IP or other assessments;e.g, fiatoral Emergency
Communications Plan NECP Goal Assessments)and contribute to building a capability that
will be evaluated thireugn a formal exere'se Ary training or training gaps, trdk:ding:hese fcr
children, older ad_tts, pregnant women,and individuals with disabilities and others who also
have or access and funcheral needs, should Pe identified r the AARIIP and addressed In
he sate or Urban Area !raining cycle. Sub-recipients are encouraged to use existing haring
rater than developing new courses When developing new courses, sub-recipients are
44
encouraged :o a_oly to Ara'ys:s Ces gn. De,e cement. I^'clenentaicn and -La/baton
model Or mist^c!mra:'design „s rig the Cd.,re Ce le'e.CP' rr -+g,
• O',erlme and bacxfi i for emergency preparedness and response personnel attending
CHIC EVA-soorsored and approved training classes
• Overtime arc bacxSil expenses for par)-trine and 'r t.unt'er emergency resscnse pe'acn"el
participating it DM. E4A training
• T,a^:G•ncr'cshecs and conferences
• Activities t achieve tracing inclusive of people wit disabilities
• Full-.'part-tame staff^r centracto„'oensuitarts
• ':a ie
• S_co es assert a•en win aircwable approved taring that are a<pendec or consumed
during me course of the pians:ng and ort,^C^c•or the exercise pr laC(3;
• Instr ctcr ce t; car.crv'e-cerf'icaCen
▪ Coot t inn _.._,- Cops Cos^ah it oorductirg!raring ereroses
• 1-ter :soot le_ communications training
Additional Training Information
Per CH 3 FEMA
a P a^ „rry ? - 'g o leu a t
Pecnimem A Seel
s ler T :ur es Fended
9d Th•n h Preorareinees Greets, issued or September
reo tenitiffles Tribal rl fes and u- an areas are-o angel required to request
ago ft,3 fiem PE.M.H, for perscrinei to attend ren-DHS FEMA training as fang as the training is
con. i rated ant and @,o 'ed byte state terr'torj,Taal or Urtar.Area Taring Point of Contact
( and fails min tie FEMA ,cr. scope ant We jurist cin Emergency courses.Cp.ra;i^ins Plan
Tina acre i e clicy 5 fcr C le �,rg V"cert Extremism nur,as.
r flu it c -:cob reviews ol ail state terrtorr and Urban Area bra ring funded by
DHEiFENtA. These revieas ma/inciude reoce3.5 foral course ma 'as and physical ofse-vat:Cr
euc pa Mc cationr, the unded. training If tese re r'ews determine Mat;courses ate outside the
soce of dr is g]I e t-roc__r s will be asaec to repay gran,funds expended in suppcd of
.rose hlati
For further inter—etc. or developing courses using tre instructicnai destign methodology and tools
tat ar facilitate the coca se SAA3 and TPOCs a. entocuraged tc review We N ED Piasochionir
rte::rr-C9/9,O0,ofs'' Ca-ten'PTJC) wetsite
DHS FEb1A Provided Training These .rain:rigs include progra-s or courses Cave_:coed for and
delivered bi inst:r 's and organizations funded ay CHS;FENLA This includes the. Center for
Domestic Preva:edness (COP): the Emergency Management ins nt!e(EM!). and the Natrona
'rain. g and Education Division s(NTED) framing partner programs nc'luding. the Continuing
Train rg Gm is the National Dcmest:c Preparedness Consortium (hDPC)and the Rurai Dorresic
Preparedness Conscarurn(RDPC).
Approved Sate and Federal Sponsored Course Catalogue.Th s ratalog.;e!isfs state and
Faderei scersored courses that fall actin the DPS:FEMA mission since, and have been approved
45
t^tdugn the FEitlA coarse review and aocrova1 process A.' °dated veraicn of;his caral_g can to
accessed a:`r',;:srim'+'zse3,c0 7dertan-rg gnv
Training Not Provided by DHS/FEMA. These tra.nngs include courses teat are either state
secrored. et Federal sponsored (nen-DHS/FENIA; cccr;ra:ed and appoved by he SAA er the r
designated TAJC and fad within the DHSIFE%IA rissicr rose to crepa-e state. 'scat T'bar,a-d
te- roral peraorre'to prevent. protect agars:. mitgate. resscrd :o and recover Por-acts of
terr,rsm Cr catastrophe:events
• Stats Sponsored Courses These courses are cave/coed for ardor delivered by
rs:turcns cr organizations other than Federai entities or DHSiFEMA and are
sponsored by the SAA or their designated??OC.
• Joint Training and Exercises with the Public and Private Sectors These courses
are sponsored a. d coordinated by private sector entities to enhance alio-private
carne ys for t a n're personnel tc prevent, protect ega.nst mitigate, respond to and
recceer fort acts cf te'mdsm eco ca•as-trpnc events. Overtire pay for first reszorcen
art emergency managers who participate pubicorrate training and exer;isesis
3 io.fa'tte Jr adah;n. States territories-Th'oes and Urban Areas are encouraged to
incorporate Ire private sector n Bove-Crent-spurs;red trairing and exerses
Additional r`crra'.o bot CHS 'EMA pro .C_d '13iring ars :ter feder3:and state training car
te round a:nets rhiwww he, _sporde'ra:ring g_v
Training Information Reporting System("Web-Farms"). Viet-Forms is 3n eectr;ric rcrm,data
ra a • t i vn to at 3s the SA? and ts designated Stat ^tory and Tribal T-311n17g
P r ^'aci1P00Resor rg ra ring are/tees t cough !net-Forms is rot req.iiren urde'FY
2:15 '-53' fdue,=. •`e sister remains a,3:labra rd or be accessed trough the FEM.]
TotoiltC' a:e d 'onto/ fl ce1rai^ • cv ail^ :n �r -rte.
rac'<,. g of3 -n^y g to sucecrt gran:aes'r t^ars
FDEN State Training Office conditions For the pureses of this Agreement, arty Penang course
Usie et the DrS aceroved course catalog quatines as a- authorizes cc urs. The Sub-recipient
se- sec;ese'cj CC e:ea-aut cr'zad came e ther or at-aiding Cr cord.erg tat nose
• H creett_ receive ca/Tent for successi4ly a't rd-g an autcczed tr3r,rg
course. the Sub-recipient;hiss:provice re Dt>s.on w.tn a cedificate of:curse
ocirpietion. ac era'I'/ the Sub-recipient rust pro./de the D vision itvith ad
receipts that cureto costs Incurred by the Sub-recipient'r order to eh.end
di:curer
e curse.
• In order the rece ye payment for saccus,stu'ily conducting an autorzed course the
Stit-refipient rust pro'vice the Dvision mita the course irate-els ads roversgn-
ir sner a_Ceone ty. the Sub-recipient must provide .e Division Mt teceipts
prat document the costs incurred by:he Sub-recipient in order tc conduct to
Course'
• For courses that are non-DHS approved training sub-recipient must re;_es:
aocrova'to conduct training through the use of the Nan-TED Form and crevice_ a
acpi along with email,showing approval granted for co^duct.
• For he conduct of training wo[Ghocs.sub-recipient rust provide a espy of the
course materials and 3gn-r sheets
• The nureter of participants must be a rrirlmum o`15 in Iter to,ustity he cost of
.holding a course For questions regarding adequate sumer of participants Please
45
contact the EDE!'Stare Tan ng CfTaer`Cr course specific guidance Uress the
s.b-reopent receives advance wetter approval from the State Training Of`cer for
the number of panic/parte then the Divis.on will reduce he amount authorized for
reimbursement or a pro-rata oasis for ary tra nlrg'wm 'ess tar 15 part c pants
• The Subrec pelt—,.s;include with Me reimbursement package 3 separate copy
of Me pagers) from the State i3rd C,,-ty cr Pegcrai'61-'TEP reflecting the
training
E. Equipment Acquisition
The 21 allowetle present:on, protector, mit:gatcn, response, and recovery equ.prne-d
Cate ,res and equipment standares for HSGP are listed on the Authodzed Equior-el Ss:
-c_) area ah:a at r eerna a-,,'a ipy T',2mq•W; Unless otherwise stars:
e<ticr-era must—eet a: mandator regulatory an dor DHS,FE,MA-adopted stand3'is to be
ei;de r curorase using these f rds 'n acdlt.or age-cies wall be respirable for
cbtuaning and r,e tuiring a:recesaar1 cetscat cos 3rd licenses for to requested
equipmem.
Gant Ports may be used for the procurement of medical open'Com easures. Procurement of
eed.cal courtermeasores must re oorducted In coriabcratCr w&th StaradityFocal.earn
determents w'c administer Federal furca from HHS for this purpose Procurement rust
have a sound t.-eat bases just fcaten wit,• a-aim to re--duce to crnsegcnes of mass
casJa r rciderm dr. s the Mit Cruc,di cu^;of 3 rescarseo-or to pr:curr;
pha'Tawu'._a:s gra-ees ui".37?. in dace a' r,rertonj mardy'e ren:pial to 3 zid
3-; crag: r _piesd. coircrd-g cur:rase and expiration dares
G"3^_ i tee e :rur3; 1 L-3-[e'!rt. reread-a' crcc me-rag .ermerts Yet 4' durs
' ltitt r.t.toes Parrd of pharma 1: 3:3 must incrude 3 budges for the discosal of
e<ore: d .;ACh r each fiscal years the period of cerfonnalce for HSGP-The cost of
ds:owl ca-rod be tarried c•er to a^oth e-DH3,FEMA;art or grant pec cc.
The earich:rt. gracr1s ard cpiiea ('Me eligibie equi rt')purhas d wit fids
crisis:idea under
1'a agreement are Forte pdrocses sc c fled in 'Eorida's Dcmesdc
Se ourt'r Strategy'. E;c Arent purona sed wit :hese furca w.'il ce utilized in the ever
of ,e-c es irdading.but rot limited to terrorism-refared hazards The sub-
r3a:art
srail dope bre a;upmer!throughout the Sate of Florida it such a manner
Gat. it Ire avert of r emergency the eq.ipment can be depioyed tm the stere of
,h.' emergency Cr be a;enade for use 3t a fixed location within.two(2) hours of a
r3q nest for sad de olcyment The Flcrlda Diviner.of Emergency Management(FDEM;
rust e:orave any pur:hese;of equipee-t nor 1+emized in a project's approved budget
In afie rce if the purorase. g
The suo-rec,pert wPt in acccrdarce with'Me statewide mutual aid agreement or ctrer
emergency ressorse purpose as specd'ed in the"Florida Domestic Security Strategy."
ersure that all equipment purbased with Mese funds is used to respond to any and
all mordents w thin It;regional response area as applicable for so long as this
4greem.ent remains in effect Prior to requesting a response. the FDEM a taxa.
prudent and aapropri3'e action to determine that the level or intensity of the incident s
such Ma:he Spec'adzed enuipment and resources are necessary to mitigate the
outcome of the incident.
The s,b-recieiert shall retify the FDEM Odlce of Domestic Preparedness at 2555
Shumard Oar Bird Tailahassee Flerkfa 32399 ore year in advance Cr the expiration
of he equipment's posted she1-life_ or normal Ide expectancy or wrer it has been
47
expended The sjC-ec:pent sial noti`,the . JE'd 'reda'e y if the equipment is
destroyed.Jest. or stolen.
Tie si,b-r3clp,ert sra I^ct rars'er,rent sell, lease al enate donate rmortgage.
stunner or otherwise d s_cse of the ?lig'de end trent without the prior written
consent of to FDEMI.
F. Management and Administration.no more than 5 n of each sub-recipient's total award may
be emended on Management and Administrator CC51.5
Hiring of fait-time or part-time staff or contractors/consultants:
• To assist with the management of the respect re grant program
• To assist with application requirements
• To 33a51 Wit tn=_compliancy.wrth -epertrg arc data collector req' ;remert3
Development of apenting plans or information collection and processing necessary
to respond to
FEMA data calls
Overtire costs -04ertire are a Iowa:le for oerscrner to participate in infforme":C,
in fest:voice and Irte'Irgence staring dolly tees s dec'''ca,r re anted to porter d secLrR7
aril35551F:3:f _ by a Fe:mai ageocy Alrowaie._;s are'nrited to orerliee
assoc amidn:. f -a y redvested pa c-aran r el',be ft 3 cn activities irauc,rg ar:i-
tenorSes throes joint Terrors.—T3 Forces (JTTF5' Area Maritime Security
Corr'nees(15 ro;::r31^y ,4fa-t/re Ta^scorta:rer Sec'r:y Art of 202.2; CHS Border
5-fortierent ea5rItri ra3<.For 33. and Integrated Barre-Er.cree—e-t Tears. 3r3rt
r can ;^,rte L33^_ in prpctthcr to- the Federa ar-hoi.r estimate and or, after
miry Mir terse art b s from et`er Fetiera.,primas(i e FE'. JTTF payments ro State
3(15 tee 3je.- tit3h epe:sha_std Ude'^c crtr's:3"ces so_IC CPS 331:
'
f_'Cgg-e _o-_ __3] :eel,
1:15 5:3 an adv s rc,`zd Cy:Lrdlrg from 3'c:he-Federal
S:Sisre
Operational ,/3'tur3 costa In support of e'Crts to'none Cdpilon F2i for ee'ect.rg
o.etarr ro. d sropong and preventing acts of ter-cr ,Sr., ocerarional overtire cots are
3Px?V ace for ICcre3 Se:Sean ty red iLres at cfitc31 infrasrLClure sites. FY 205a SHSP or
u.:S: ( rets cr Cry a^caror al Coats ray be used to sea:ort se cc:operational e-censee
a3i oats':wt. Increased Securt'f rca Sdres a:_T:tica, 'rfrestr ctore3 etas in the foilcineng
ar.Itcn2=_d c3tegore3
• Beck5d and mei-tire espersea(as seine :n FDA)for sta`Srg 5a1e Or
M3;or Jrcan Area flsior cedter3,
• Hiring df ccrt3cted stagy for crtical inPa3t: otre Sites',
• Pudic safety overtire(as defined In FDA)
• Title 21 cr State Active Cohy Naocral Guard'_erloymerfa to protect or tical
,r<-aEtri.:tcre 3 tea, ircddng al resocres that are part of the sanded
National Guard deployment package): and
• Increased 'corder security act v:t es in ecerdlration with ORB. 3s oLtli^ed In
Information Bulletin 135
FY 2615 SHS'fends may ori/be scent for operational overtire costs bpon prior appro 3i
crowded in writing ty the FEMA Administrator.
Travel expenses
Meeting-related expenses (For a compete list of arcwache meeting-related expenses
please review the OJP Firancial Gude a:'C;!'ww•w c p Lsdet gcv'FlrOuid_i
43
Acquisition of authorized office equipment, including:
• Pe,ora'computers
• Lepton computers
• Printers
• LCD projector and
• Other equipment or software wh oh may be repwred:o s.pocrt the imp:emenatzn o'
Pe h eme arc security strategy
The fallowing an aaowable only within the period of performance of the contract:
• Recur:mg fees:changes associated wit certain equipment, such as ceil phonesfaxes,
etc.
• Leasing 3,^d;a.,re^hrg of space for ne:vly 'n reed pe:scnnel dur rg the period of
pe.crmarce of the gra:^t program
G. Procurement
AI procurement transactors will be corducted in a mar net prcvie:no full and open
ccmoetGr and shall comply with the rardards articulated n:
• 2CFP. Par2C;,
• Chanter 23', Florida Statues and
• any Ic-3I pr-curmert pain'/
L^th e e e▪ a.one 3:3n 3(1 s:7Cr3 sirg.e Ira` rote. -„ or=ope ^'uat relic..
the r-- a M.:mg-ant 3.3"cfarl For example o:
a a:e slat.le moose 3 3 stricter requirement:ha-
a Fed e'3 regular is' . G b - e.,must adhere to the inguirements or the State
acre
Tie Drilzionail oreaccraie 3 '.scopes ofwork for projects rureed urder the a remert
Add[ rally tre rib-c.o.-recipient shall not execute a piggy-back contract unless era the for
r3e arum•,a;-e sacpa of w on carte red.n tre anginal oenrraa trat rams the Dass/cr the
ogg tack contract A - it order to rete ye reim.burserrient from tre Div'stor, the sub-sut-
-ecpert must prof de the Divisor!with a 3—Ip -s or,and debarment form fcr earn vender:;at
oecrmed work u-d. re agteement Arnett:more, If requested by to Dal sr the sub-sub-
rip r.star oredde copes ; oicha-ier dco.prents 'cdudi r scc'sesa d just ficatic^ of
/erdor select nn.
H. Piggy.baching
T:-,e practice of procurement by ore agency using the agreement of another agency is ca led
piggyback rg The ability :o piggyback arto ar existing contract is not unlimited_ The existing
contract ru rain language at Crother legaa Jhorsy authatizing ,third partes to make
purchases from the ccntra:t wit.the vendor's consent. The terms and cord..Ars of the new
contract ircuding tre scope or work, must be substantially the same as those cit the existing
contras. The piggyback contract may rot exceed the existing contract n scope or vcume of
gooda or services An agency may net use the preexisting ocnlr-act merely as a 'bass to begin
negotia'iers'fcr a broader or materially different contract
Section 215.971, Florida Statutes
Statutory charges enacted by the Legislature_Impose add.toral requirements on grant and
sub-sub-recipient ag-e=_man's funded with Federal or State financial assistance. In pertinent
pa:, Section 215-97(1/states'.
49
An agency agreement tat provides state Franc al ass stance to 3 sut.
recipient or sub-s'o'b-recipient, as those te.rs are drained Ir s 215 97. or tat
prcvdes federal financial assistance to a sur-svb-rec:cient,as deiced by
aureate Unites States Office of,Uaragerent and Budget cid:plats must
nolude all of the following.
• A profits& acedy ng 3 scope of,uo.e tat clear} es ac isres the
tasks that the act-recipient Cr sut-sub-recipfent is required to perorm.
• A.provision dibbling the agreemert irto quartlfiabie units or
^erherao es Mat must be receioed and accepted 'n vritirg by the
agency be€ore payment_ Each deliverable must be directy reatee to
tr'e scope of work and specify the required nirimurd level of service to
be performed and be atter a for eva'uatirg the successful complexion
of each de'.iveable
• A eros:rar soecif'frg 're finarcia co^.segcerces tat apply if the scb-
'eaoiert or sub-sib-recipient fails to pecten the Tirimcr level of
aerate required by the agreement.The provision car be ex=luded
from he agreement era/ f financial ccrseq:encea are prohibited by
the federal agercy awarding the gray[ Furds refbrded to a state
agercy for a sub-rec piert Cr sut-su>reelp'ent for!alive to perform
as :eq_'red under the agreement—ay be expended only.r d red
&:port cr the program hum which the agreemert Brig rated.
• A crov son speci•rirg that a suteec.p'e-tor suc-subeecip'ent of
terderai or state firencral assistance nay expend `Cres only for
a'cnatle costs resuerg to— tiger::ors Irc_rred durrg the soec red
arnsemert;error:
• u ormit isn soatinigg that ang to arca of unctriga'ed rinds w'ion has
nee- adra-csd or pa.d RC37to refaced to the Stats agency
• A crOY3.Cn screen°frig tat any funds paid in exnesa pf the amount[c
w-ch the act-tea:ient Cr sub-sot-recicier;is entibed Lader the terms
an: mord[',ors of;re agreement must ce-erm^.de_d ',be state agency
• A-y aditteral 'info.^at'cn recurred :ursuarl to s 215 37
Overtime and Backfill
-he e-t,re ao_rb or sri—a costs. including parer 13 reared tc cack:il.ing persor-el
whet are :re c ren;reset of time scent or the des ga. de to opment. and conduct of
?x_ .:'$es 3r?a.L-wac le experses. These costs are aced cry to the extent the payment
for song serrces ''s:n accorcarce with the policies of the State or undo.;d kcal goverment
and has the acorCral of the State Cr the awrdirg agency, w`ic.hever is aspiicable. In re
case :s dual compensation a'mcw3j,e That is, an employee of a unit of government mar rot
reserve corrensaten from their crit or agency of government AND from an award for a
s gapert? ofti (e g t CO p.e. to 5 p .) even though s_ch wor<may beret pod
astift tie. P_c_ests for o ertirre or backflii mssmsst be re:L cert by the roster of hours of,eave
been 'r the pay peicc. Fon;he purposes oft s agreement, leave and pay period are
defined aoocrd'ng tote Fair Labor Standards Act(ELSA)
Failure to comply
Failure to comply with any of the provisions outl red above shad result in dee lewarce of
ref mbl,event for expenditures
Unallowable Casts (SHSP, UASI and OPSG)
Per FEMA policy the purchase of weacons and weapons accessories is net a'lowed wda
HSG?
Sc
J. Reporting Requirements
1. Quarterly Programmatic Reporting:
71e Quarter,/Pragrarmacc Report is o.e thhln thief (32)da/s aper to end of me
resorting perces (Pdagh 31.June 30. Sepremcer 30 and December 31i for the life of this
contact.
• If a record;)is de!:r;cenl lyre:-efi,rarcra' rembcrsere-ts act:be w"rheW unIL, he
Sub-rscicience reporting i5 current.
• If a reocrt goes two (2)conseouthre qua-tars hitOL".S.b-fecipient rer'ecfirg a+v
achy)an bror no ercendi:.:res will lira''y reser in termination of be agreement
P--nts.r1): agpc,.:_n Stad;'a
Reocrr1Per rd Poor d to POEM no later Iran
•
•
1s_3^i f though alarsr 31
Acyl 1th .ug-J'-re30
I trn:;:t Sette—bef 0,0 mom-a- 3!
2. Programmatic Raccring.BSIR
E erm_a' St-mean Impiarentat'nn Re:,cm
P era ch eachecort d fothe, ' the Ponmact tinder)sr_cted
5katm Como eta the 513.-aLa: Strategc Irmiemettaton Raper:in
;Grantsme Pe-carting Toni(GP ) s ',ru ge r: = - The report.
ug
pe-ca. ate dam,ery I-Jure 30 and 1-De.. , 31Data entry ne -
ed
_._. Ate 1r, depn.Ge.een;Fo nerd and : n -rs HartT2r ese r=p:Cs are
3. Reimbursement Requests:
A req_es:for na ircursame-t mai be sent to your;ran:manager ler rare H and
acomias:a' any time do ng the co-tract pee;d Reimb.sere-ts must be
re;_ested rani- ninety (;CI colandar days of a<:end'cure of fundi, and garter)at
a rod-limum. dadire suenttrecue_stfcr r_.m r me" :wrthr ninety[401
a e roars of experc tore shall result c denai cf reimbursement The Sub-
re apents`cul^Irc'!cce the cat=_gcri;coreaper.:rg rre item number in the
'Gator ia lac f r This num ca be fond' . the'Proposed P og'am
B r t' Ime t ufate'is toPe :ft udeC for e) doiaramo rt fisted in the
detav of C:a ro form
4, Close-out Programmatic Reporting!
The Ctos=_-cut Report is due to the Honda Drrs;cn c`Emergent/Management no
la:er than six)(53)ca ender days after the agreement is cher completed or tne
agreement has expired.
K. Programmatic Point of Contact
Contractual Point of Contact 1 Programmatic Point of Contact J
51
iMichael J Day KaUe Jones I
I FDE,LI POEM
2555 Shumate Oak 8;.d. a55 Shumard Oak. Bve.
Tallahassee, FL 3223992 IOC Tallahassee FL 32335-2120
r i 3501 315-4346 (250) 815-4325
W°hare Da ter nc orda corn Kale.Joresc]anrryger'.da car^
L. Contractual Raspansibilitles
• "The FCEM sal det=_ mire e Igibility; f pro cts and a ,e charges m scoce of work.
• The FSEM snarl admin stn the fit-artier p.:cesses.
52
ATTACHMENT C
CELNERABLES AND PERFORMANCE
State Homeland Security Program (SHSP): SHSP succods the npiementa::on of nsk dnven,
capabil ties-based Slate H3,meland Security Strateg:es to address capabihty targets set it Uta
Area, Statea-d reg cnal Threat and Hazard Identlncatlor aid R,sk Assessments (THIRAa) The
capab:ity lefe:s are 33;es;ed in the Sta:e Preparedness Report (SPR) and inform planning.
organizationea;l.r-ert, tra.nirg, and exercise needs to o-e tent, protect against, and:ga a.
respond to and recaren from acts ofter orism and other catastrophic events.
Planning Cel rabic:Set Fe furarg imitators of till Agreement The DIVIS.Cfl shall reimburse the Sib-
'.3ice t fror,,1e 30..31 :031 of suczessVE:cmpleing Planemg acnL+es Ars a-1 nit`Pe guidelines contared n the
Camorerr.i.yn P a,-rvng Gude CPS ts' v 2 For addtional IrfCrmaGor, please see
rs e iAgreement,-- c I 4''- r gra.t g=:dare lotce f Furd rg pcorur,r,
dar▪ (ep
a FisK s par gar ity such astuse essoda d wthhe teat and Hazmd
S F are r.esa R o h S?.R;,and other plarrirg actvr!ies that supper
the Nat ora ar,dre s a: "1`.=3) and place an ,ha on updatng and ma.rtainirg a current Emergency
Oce-at er la E3P)are a igte The 5c:1a-recipient car sucoessVy complete 3 p.anrirg activity eiter by urea irg
or polrg SL,Ce plany3;
Crganiza 'o .Cell renole o r'o:heu it g'inianss of th s
Agreeme,t
a er atoll r eP $LC-
▪.e, 1 rteaE„ __, Epar .rel lrt_ignncAyss G.sri. e a d Ocarmwnai Ovedims
Exar".se Ce!ree-33(9 S &rd daio^s of his Agree"ert, ria ^she.I renbursa Ire Sub
h a t Lllr pl 'rg 3 to w.'Cr .cera h e:a-ment of Ho ,era
e'a ▪ y 3 3 ,ter _ _ 3MuSenJ'i)
a t. _ ca;T o I .s rted n A, iCt•e t e e b p--race-ft
T-a y 3 s, o r d Ps y or P_g ca _?Ice Ito rSe ,n whin"ti's sub-sub-recce-ft su reapatt s
ce_yrap cis .., Ir a. 3:art to _P;andHx'c?cocp`iarce car Ce/cure adice at
-' r f is Agmen rt, any e.ter.se,which'3 ocnpliart with HSEEo
s - Cs 3 3.1e1 r f Tier da 4 qu .i^_s as al 3uhonz x .r:se. The S t-reci ent car
e:a 3-.a o z _ s:s at,. . A alterd rg or corductirg tat xerc;ae PI
Training betties bre Sub the ford:cg Irn at r of his Agreemert,Ire DIV'S or shall reimburse the Sub-
rec die t for the actual cost. 3ucc_ss5,'Nt co^p:eong 3 train.rg wiase lkted or,!he Department of Homeand Sec,..y
1-5,ap et3Ide Forrcn-C-3 heralded caries the 3: c-aopier'.shall obtar ate arcs FDENI
a oreva; • Nor-TED o-m by ocrta=ng cher g-artma a The 2H5 ca.rse catacg'sa a'ac' onllrea;
a , - Frth sero dis Agreement, a ,n' :rg czurse!is*.ed dr.rhe OHS aperved:case
catalog rI23 35 ar a5•`3 d T.x TF S t ec p err can i c e furl1:a-trete an aulhonz d Course fret cy
attending a Cc uctrg tat ccuse
Equipment Deliveaole.Sob eot to tre ftrc rg lir ariers of ibis Agreement.t^.e Dimsicr shad reimburse the Sub-
'p:err for t =a: a rg a'toms certiled In Re ape rov d p^;jeq tnd',rg template and budget of this
agreement a lism: r:or the -IAJtcr.zed _yu Fment List(AEL). For the purposes of this Agreement,any'tern
listed or.e'e A;!q..aln'ie;33 ar aLthor2.1d tem. The 21 allowable preventionprotection, mitigation, response-and
recovery egwpnenl categories and a;Licment standards for HSS3P are listed:n the web-based version of the
uPorzed guirnerr Llst(AFL)on the Lessons Learned Inhorma:¢r system a!^Itp-':tete`ems ge'✓au(bCreed.
el IC In adckon.agProes Wei:e respors'bie for octa ri-g and ma nta nl al'necessary cerificaliors and
e ss for the regvssted erelcmerL
Costs far allowable items will be reimbursed if incurred and completed within the period of
performance, in accordance with the Scope of Work, Attachment B of this agreement.
53
ATTACHMENT D
PROGRAM STATUTES AND REGULATIONS
1) Age Discrimination Act or 1575 42 U S.C. § 6101 et seq
2; Americans w4h Disabilities Act cf 1990 42 U.S.C. § 12101-12213
3) Chapter473. Florida Statutes
4) Chapter 215, Florida Statutes
5) Chapter 252, Florida Statutes
6) Title VI of the Civil Rights Act of 1954 42 U.S.C. § 2000 et seq
7) Title VIII of the Civil Rights Acts of 1963 42 U.S C. § 3601 et seq
8) Copyright notice 17 U.S.0 §§ 431 or 432
9) Assrances Ad^.ir st-a`Ive. Ragc,rements and Cost Principles 2 C FR. Pan 23C
10)Debarnent and Stisperscr Executive Orders 12549 and 12693
11)Dn g Free Workplace Act of 1933 41 U.S.C. § 701 et seq
12)Duprra':cr of 2enets 2 C.F.P-. Pa3 200 Subpart E
13)Ene'gv Pdicy and Ccrseriat.cn Act42 U.S.C. § 6201
14)Fa'se C'a'rs Act and Prcg-am Fraud Civ': Remedies 31 U.S C. § 3723 a=so 33 USC.
§ 3301-3312
15)Fly Ame-loa Actcf 1974490 S C. § 41102 also 43USC. § 43118
161HoL' and Motel Pre Safety Act c` 1.390 15 U.S.C. § 2225a
17)Lobbying Fronitit ons 31 U S.C. § 1352
13;Patents and Inte=;__r__' Prepet, R.gbts 35 U.S.0 §270 e' seq.
13)Procurenent cr Recovern_d Materials section 6002 of Solid Waste Disposal Act
20)Teccrst Financing Executive Order 13224
21)Title IX cf t`e Ed.:cat:on Amendments c` 1972 (Equal Opportcniy it Education Act) 23
U.S.C. § 1831 et seq.
22)Tra`f;ckirg Victims Protection Act of 2000 22 U.S.C § 7104
23'Rehaci'itation Act of 1373 Sec ticn 504, 29 U.S.C. § 794
24)USA Patriot Act cf 2001 18 U.S C. § 175-172c
259i phis:;e^_'ower Protection Act 10 U.S.C. § 2409 4193 C 4712, and 10 U S.0 § 2324,
41 U.S.C. §§4304 and 4310
25)53 Federal Reg'ster 8034
27)Rule Chaplets 27P-6, 27P-11, and 27P-19_ Florida Administrative Code
54
ATTACHMENT E
JUSTIFICATION OF ADVANCE PAYMENT
SUB-RECIPIE.V-:
If you aro fly-est;rg an advance.Indicate same by checking the box below.
I J .16VA]CE REQUESTED
A d canoe pr.Inerr:f$ is requested. Ba]iace or
pajvait;w?. be mate an raimbur,encnt Yens. These farts an
_u a a:i Ikarl e o clients.du Ic rite Corms and
r:nuPar' dp d --. N4,),Z1n,:tiee avie co
,:n
a .. covrv-.-.✓'.q-,o.:th..a aJ>ssa.
If you are-eques:irg s a P:are. .:pmp'eta te fo'lowing chart and lire Item lc6'iflcation below
EST'MATED ES>Eh 525
BUSCE CATi:),>2(LJN CE113 2)_2 A . bpa:e p di r_s for Frst Three H girths(90
(list apPo a i:ems days ot%urdrg agrsament
For warp/e .
ACklIt3TRAi:SE COSTS
(IrelLda Saconda-y Adr,o-s'n':ar.
Fo-a untie
PRCGRAM EX'EN3:3 I
TC'A_ EXPENSE>
i -
I
reit 1-ER 1V3"IRC ITICN nor each I re'Lim, provide a detailed just;cation explaining the need for the cash
advance. The justification must include supporting documentation that obesity shows the advance w•I'be
expended NRhlr te first rirety(90i days of the Fundirg?greement term. Supoorting documentation should
irci ude orioles fcr prhases.deaysrd G^mires,sa:ary and axpe^se pro eciions. etcto provide the Civision
reasonable and receaae rr support that the advance MI be expended wthin the first ninety(90)days of to
uod'ng Agreement to Any advance funds not expended within to flrse niret;(90)days of the contract
term shall be r9t_rned to the[(vision Gassier,2555 Shumard Cak Boulevard,Tallahassee,Florida 32399,within
thirty(.0)days of receipt,along with any interest earned on the advance)
55
ATTACHMENT F
WARRANTIES AND REPRESENTATIONS
F rarc,ar Marage 'e't
The Sub-Pecyazt s fi' aaaal Cara;er ent 3ys'e^rt s :orcey w Ih 2 C F R. §2:C 322
Proc_renerts
Try pr:cu•ama-t urde taken wk^:^ds aurborzed by this Agreement mus;oomph/w'tr "e
r_s.:ire—etc 12 CFR §20. =ae D—Post Fede-ai Awa-d Regdre inerts—Procuremem S3riards i2
CFR 55200317 trough 20C 325;
The S e:ice-, 39 ,tain x,.Te- standards of sorduct;:;a- g .he cercrma ce o':is employees
Cr;er;33.eP in the 3'v3-, 33O 3Oorirosmator ofCrOrtr3COS N7 eraririetree _ =r
a; :sear part:ice:e r tre
seiec•'::r aear. _'an .st-7::Cr of r :rar s.._..- cubic gra fa.' :a f a re3;ora para '.ccnticr
c•irte e_9 to rib _:P.3Cert Kt; xo-d3.752n'er ire emsfiefee, _f cer, Cr a^er: aryne^be'
_ o -•r rems; 3CrTee partner Cr 3r O ; ri _...ow" - Cfi ber s aut IO ?mrJy
a-y_' e Fa _ee in:2 .a] (33 a 6-3-P.3•Or Creel';nearestn `e ern _2 e. fora- ala _The oTicers.
u arc a3e-is of Lee S._ -_ seaneither idiot nor ace,:! a:Ines favors Cr aritri-g
core-3 y '3 e from c- .- s_r panie3 to a_eccr-ba The site:tufaTs of conduct re; proirbe for
..soca-.a'yache..-3 tc be 3cdisC 'or v da':c-s of the s!a7d3rds ':y c`ca ; erpicyees. or agents of the
Sub-recipie't
Eslcen3 F
The Sc. e-.r 53d a re !IS c ices open for`p sire is, vet the ertra. c door°per to :re b ,. a-c a!
leasore a Triceee ., _ friz^ Mer^ ,_ ` Friday horn aem to 57.m ercluoirb Tor Pay;
Loon:na a-d Pe- -tt r�
e,l subcontaners or emclo•yees hired by the Sub-recipient s.Sall have a;.currant licenses and permits
req_ired for ail of tre particular work fo•rich they are hired by the Sub-recipient
56
ATTACHMENT G
�- -- Certification Regarding •
• _--
Debarment,Suspension,Ineligibility
And Voluntary Exclusion
Subcontractor Covered Transactions
e proscecSre s.bcor!ractor of the Sub-recipiert. ert1es.
_- ,_. . tS3 CO Zit Ct$^-_u—art. +.Fa' reit-,e-t nen its prircipar3¢ =r_sertif:scarred sosserdac
vYrc53d torde:3rta-t, Salared re gibla_or voitrarly asc:ode:from patcicabor r tris
trors3cto by a r y Fellers, departrent or agency
(2; titittere re St- t 3 S.- cJ trac;cr is L73 'e to OeGfy to tre aoo,e s ater ort. the Oros^-ectype
s.resnSactor raj 313Ch a' etolanllon to tt.s fort
S J3C.;>iThT Crfftp„.
3r
S grarara Suo-rec'piert s dare
Name and rite FDE.M CorVaet Nurnter
Str=et Acri:eti3 Project Number
City, State, to
Date
57
ATTACHMENT H
STATEMENT OF ASSURANCES
All of the irsr_c]ons guide roe. (mitaCens and other ccndlticrs set forth in the Notice of Fuming
Opporcn ty(NOFO, for!r S program aro incorporated^ere by refererce in to terms and send tons of your
award A.I sub-recicierits rust corn*wen any such regdiremens ser'ort it the program N0=0.
A. sub-recipients Nbc receit,e axanis made under programs tat ycribt aupolanung by law mast ensure
that Federa. funds do rot epixce (sdpcart)funds that ha,e teen budgeted for the same Fucose trough
non-Federal sources.
A.l sob-reciperts must askraw'edge thea use of federal fundlrg wrier is swung sta!ererts, press rale3ees
ro=;pests
fcr croc_s3.s.ad
irritators. rd other documents descrbing pr,acs or programs funded in
role or In part with Federal Funds
Any cost a!acute to 3 2atcula-Federal a:va'd potieed for in 2 C F.R. Part 200 Subpar.E may net be
charged to other Redere award;ts tre:are fund de'ciencies, to avoid restrictions unposed by Federal
statutes, re;roar sr5.or terms rd ec-diticrs o'the Federal avirardis. cr to other reasons However,th,s
r_hlbit:on would reit pre.cude a 3ub-reci iert from sNfting costs tat are abowabie enter Svc or mare
Federa 3a3'_s'in acs c=_ w'tb e: s '.:g Federal statutes r gWatlers or the terms and conditens of to
Federal a,Vat.
3 t-re. :o. .. .s a e ran:333 to 3.33-33') x ntrerequirements set fort in it rr-m
eer;-wte Award Term
c
regard- g the 3;stem tr Award Harder-am ard tin .,a Idersitter R .-iremeris theater.'at 2 C R.
Par 25 Aoce'd c' the f'.I tart of Art eh rccrpc-sed rare by retie-roe 'r the terms and ;trod oars of
your award.
A'!sac _r:3 r ;s-a cmzcge a agree to comp"wit-arol cal pIorisicrs governing OHS access
to restores 3::ccounts. intern-a:or fee lit es and staff
1
Sb-r=_c da1'.m..st coo:erate Nth n-y=mei a roe review or compra,m rvestigaton conducted by the
Stale Ade.rls'retne Agency or OHS.
2. S. lent w'l7 Stare Administrative Agency. DHS or througr any a-trode represerta:Ae,
access to sad the right to e''3mme and cozy records. accounts. and bcoKs. pasters, or documerta related to
the grant.
J. Subredne':must submit taei; compare, and accurate reports to the FEV and manta n
appropriate basyse documen atcn to&doporrepods. Sub-recipients should also comply wen alt other
sbnecial re:cr,rg data co!lecocn 31_' eve urge)req lrements. as prescribes by aw or detailed in t- gam
guidance
d. during the pas;three yeearsthe sob-recip',ert cas been accused of discrmiration on the grounds of
rase,color, nation. origin (inc!udirg limited English proficiency).sex, age. disability religion, or familial
status, the sue-recipient must provide a'1st of all such proceedings, pending or completed. including
outcome and copies of sette:^.ent egreemerts to FDEM for forwarding to the DHS awarding office and the
OHS Competent.
5 !n the erect a Federal or State court or Federal or State admiristratee agency makes a finding of
discrimination after a d the process tea-ng on the Grounds of race,corer. re'.iglon, national origin, sex. or
disability against a sus-re:ipiert of fires, the sub-recipient will forward a copy of the finding to the O"'ce for
Civil Rights.Office of Justice Programs.
5a
Sub-reclplert wii'adsrcMed^ye their use of federal funding weer isaLirg 'statementspress r=_:eases.
and requests for propose's. MO inveances. and oter documents descccing projects or p,gran'=funded of
whole or in part wit Federal fords
7. Sottneddiert will s a li n safeguards to oq^iSt ernelcees horn Laing hen cos bons for a rause
thats or; is tied oea.ace:f be g manated by a desire for priiate g3n for hems+de3 or she's.
pa,ecu any (hose wan whom they re re family, business, or otter ties
9 Si.b- is:eta who recedes eParis made under programs that drVild.a em.etgency ocam,ricators
eodernent and its reefed activities c sst tempi/with SAFECOM Guidance for Ernetgency ComroLcicatiors
Grantts trc:udirg pros,ors on tec,-r cal standards tat ensure and enhance interoperabie
communications.
Suirineadent aJIensLre hat he fa ries under its owners:5c, lease or 3-perrisbn which nil 'de
Ldized ir the accomej.snotert of de ordrect a not listed on d_Err'r ns'Protection Agency's(EPA!
s!Of ea s:; es ,ratltwl ra'.P/tine Federal grantor age- /or the receipt cf an/
corronuricadot _am the Director of he EFA Cerise of Faders Actiiiittes irdicatiog hat a facility to be-sed
in the Rode_t >under cons elation for listing b/ fbe EPA.
bffic.er ors.ra3or redederrert ere.iernent acquired drder a'N ad by e aut-redicie.ot;s rc jogger
needed for f e e 'gral project Cr pr_gra r for cher ear/it es c.. =_nf r or oresbusty sceccrted by
DH ,FEV.A, y.+ mus:red-es!Irs:r_c_:crs Iron FDE,A to raga grocer dlspcstior of the a :tonert
curscart d:2 C Section 2CC '3
59
ATTACHMENT I
REIMBURSEMENT CHECKLIST
PLANNING
77
1 Does tie amount belled by consultant add up correctly?
2 Ha; a ! appropriate documentation to denote hours worked bee, properly s:geed?
3 H3 ie codes of afl planning mat=erials and work product (e__g_ meeting documents
:celes of pia-sl beer irolyded? (Note - I` a meet:ng was held by sub-r_>cpiest cr
ca-:a;tor'cc-s.Tat of ,,b-:ecipiert, al agenda and s grup siee• .wit m ellrg
date r' st be Inc:uded',
_' 4 H3; to invoice Bon consukar5';entracto r been Irof3ded' (Note - grant
egreeceet:-Lst to referenced cn the Invoice )
5 H33 prof cf oayme-t beer included?
Carceied chec<
Eleotro Fends Tra,-sfer(EFT) Confirmation
Cre:'• Car! Staten-et. & a--.ent to credit F / card ocmpacy for;,,at
statement
E Fes Aaachmec( G (`cund within Agreement with FDEAO bee^ completed for this
..--7a;;oC„o^su'tat are included in the reimbursement package
n 7 Has proof of purchase methodology teen included? Please see Fscm 5 of
cc'rg Forms or Punkas rg Basins Aeac^rre-t:f Trther clad?is reeded.
Soie Source (approved by FDEM for pur;vases exceeding 525,900)
_Sar Contract (page sbewing cortract$t, price list)
Co^- eFtive bid results (e.; Quctew.re, bid tabulation page;
Consultants/Contractors (Note: this applies to cortractors also billed under
Orpanizationi
TRAINING
-1 Is the course DHS approved?
71 2 Is there a course or catalog number? If not, has FDEM approved the rcr-DHS
training?
•f, 3. Have Sign-In Sheets, Roster;and Agenda been provided?
50
r— 4 If baling for over,me ardor baokBll, has document ator been provided Ina! Ilss
axendee names, department. # of hours spent at training hourly rate and total
amount paid to each attendee?
_ Have documentation from entty's rna-c'ai system been provded as prop*
arerdees were paid?
For bacx'iil has 3 clear dei;reatica;cress reze_r=rce been provided showing
For
who was back914rg who?
1-7 5 Have 1,^e na-es or tie s;gn-ir sheets been cross-referenced w th the names of
the indix duals for whom tra ring rein-oc sere-t costs an being sought?
a Has any exce-ditur_s occurred in supper of the training such as printing tests
costs re.ated 3 adm,r'sterrg the tra,nirg pla-ring soreduring facilities materais
arc sLcclies reprcduodon of marer,als, and eq,ipment? If so, receipts and proof
of payment must be submitted.
_Canceled check
E'ectxic Funds Transfer(EFT) Corflrma ,cn
C-edlt Ca-d Statement& pa/me-t to credit car con-pry for that
at3teMerf
7 Hv prod' c crrc-ase me;ixolog/ been !col-dello P;oesa see Fort, 5 or
f
P'=^-rt c erP.rcha;,'ng 53aes Aaachmert iflurfher clar.'t/As needeed.
Sole So,rr_e (approved by FDE.M for purchases exceeding $25,000)
S!Ee Contract (page showing contract#, price list)
Ccr pe'tve od res.::; (e g Quolewire, bid Iabu'a:ler page)
EXERCISE
Has documentation teen prov:de_d on the p'umese/pcect+es of the exerc'se?
Situation Nlanua
Exercise Plan
n 2 If exe-cise has been cordicted are the follo•Mng included
After-acticr report
Sign-in sane
Agenda
Rosters
G 3 If bJling for cvenime and ba.kftl, has a spreadsheet teen provided that fists
a:tercee names. department. # of hours spent at exercise, hourly rate and total
pad to each attendee?
Have documentation from entity s financial system been provded to prove
attendees were pard°
_ For backfill, has a clear delineation/cross reference teen provided showing
who was backfilling who?
61
r 4 Hare the nares on the s: n-
'g in shoats tee.^, cress-rafe-erced wt.- the r,a^as of
e irdirdja's for w"or^ exerc:se ralmbL revert costs a'e berg scLg"t'
5 Have a^1 e<perditores ocourted on surcl;es (e g., copying paper. g'oeesto
pe
e'ol m s.ppcnt of he exe.rlse? If so re;elpts and proof cf payment must be
included
__Canceed check
E'ectronic Funds Transfer(EFT) Ccrf mratien
_Credit Ca-c Statement& payme-t tc credit ca-d company for tha'
statement
6 Has ary e(^.e,nd tCres oc0Lrred on rental of space tocato s for exer_ses slanni,rg
a-d so.-tot, ere-cse s'grs, badges. etc.? I` s re._eists aro prod OF care':
must be invaded.
Cance'ed check
Elect chic Funds T rarsfer(EFT) Ccnfrmaacn
Cradi:Cat Stalerert 3 payment to credit card company for that
stateme-t
7 H'33 p-oof or p:r_tase retcdolcgy been ino!Lded? Please $ca Fcrr 5
of
Rao c rg .3 or a rchao.rg Ba oics Attactrre,,t-f L ether c,'aryi re__'ea
57±2 So_toe (approved by FDE),I for p,_rd^ases e ceedi-g 32S.000)
S'.a'=_ Contract (page s:nevi rg contract a, poke list)
Co.-toe'.tse bid resin .c!=_v:re. bid tab.ra:cr, page;
EQUIPMENT
1 Have all invoices teen included?
Li a Has an AEL tl been idenff,ed For each purchase?
3 If se-,c=wa.-ran.y expens=es are listed, are tney etc,/ for the pe< rmance period cf
Ire grant?
T1 4 Has proof cf payment been ircluced?
Canceled check
Electronic FLnds Transfer(EFT)Cortirratlon
Credit Cad Statement& payment to credit card company for that
statement
6. If EHP form needed, has a copy of the approval DHS teen included?
❑ 6 Has proof cf puronase methodology teen includec? Please see Form 5 of
Fagot-Log Forms or Purchasing Basics Attachment if further Garin is needed.
Sole Source (accroved by FDESI For purchases exceeding $25,0cc
Sate Contract(page snowing contract 4, once list)
62
Ccnce':rt,e b c results (e.g Quotem!re cid tabula::on ca;i
TRA VEL'CONFERENCES
7 I Have all receipts been turned in, itemized and do the daas r1 tre rerepta match
trate_ dates'
Airplane receipts
Proof of rnireage (Google cr Yahoo map printout or rr:ieage leg!
and;cr Parking receipts
HoN_i receipts ;Is there a zero ba'ance?)
Car rental receipts
Registraton fee receipts
diem
amount
haia s�-e That mea':$ pa 1 for ty con'ere_oe re rot Intl :Cad in
per
E 2 If ravel 13 a orfre-cc has the corfe-e ce age-da teen iroluded'
3 Has proof of payment to t'a>eler teen ircluded'
Canceled check
E'ect-or.c F rds Transfer(EFT) Ccnf.rmaton
C-etr; Crd Srs•,_ar& paymert to credi: card company fro-at
staleme-'
C__ ,o: if r_:
'f _ ntcr3a. Ihnn;;g:'per'ei
MATCHING FUNCS
'_"l 1 Cor:zt2 ccs are ft Nor Federal funding sources dentiled?
ET 2. Centrtutons a e from cash cr in-kind coMabut.cns witch may include tra:rirg
irrestrnen-s
3 Ccrtr;buticns dre "St hr. salary ove1lme cr other chem:;cnal costa unre;a:_d :o
Vai rg
SALARY POSITIONS
1. Hasa signed tr,e->bee: ty employee and supervisor ireuded?
2 Has proof for bre worked by the employee beer, included? Is time period
summary included?
Statement of Earnings
Copy of Payroll Check
Payroll Register
For fusion center analysts_ hate the cerflfcation documents been provided
to :he SAA to demonstrate compliance with tranirg and experience standards?
ORGANIZATION
63
1 If tddng rar are`t:me and ba_k9d, has a spr adsneet teen rovidec trat Ists
attendee, names. de:a^.ment. $ of hours sort at exe"dse, hourly rate and total
paid to each attendee?
Have documentation from ent'ty's francla! sista— ceen provided tc prove
attendees were paid,
For backflt has a clear defnea^:on/otos reference teen proNded snowing
who was backfilling who,
FOR ALL REUA3URSEMENTS - THE FINAL CHECK
in 1 Nave a'I r_!e/ant forms been cemple:ed and included with each request for
re.mb.rseme"t?
2 Have he Crs 3 ircured teen charged to The appropriate POETE categ;rj?
I-1 3 Dees !re tcta! on al Forrs submitted match?
4 Has R ' u. e r. F-^
- beer sgred br fre G3^: klanager anc F"^3r.731
CYcaro
PT c. Hai he - ...b_„_ _ S pa-ka;e bee- entered irto sub-s.,c-reasieats
re:ards,spreadsreet?
1 6 Have :re qua"tty rd un:cost been notated o* Raimtursement Budge:
Ereaktow n?
If this purchase was n-add v'a Sola Source have yco included the approved Sme
Source cccumaotat>c and jusEfica:ior?
C E. Cc a!of your vendors have a current W.9 Fax Parr Identif:aton)on hie?
Please note: FDEM rosaries the right to update this checklist throughout the life of the grant to
ensure compliance with applicable fedarat and state rules and regulations.
64
ATTACHMENT J
MONITORING GUIDELINES
F'crida has erranced slate and kcal capa'ba ty and capacity to prevent, prepare and
record to terrorist threats 3 nee 1959 thrcugn varous fundi-g scores mcludng federal
grant Fends The Florida Dwuion of Emergency Manage.mert(FCE,M;' has a respens'bility
to track and monitor the status of grant adlvdy and iters purchased to ensure compliance
w"n aopl:cable Hone and Secur,ty Grant Program (HS3P) grant g.iidance and statutory
re;u'ahcrs. The ran dcrirg process is deagred to assess a sub-redolent agency's
compliance wvh aptlica:le state and federal guide);nes.
Mon:tering is axcmolshed utilizLn.g various methods includrg desk monitoring and dr- to
vfsi,. The-e are!we yrani area; ra_v ewed luring monitorrg activities -financial and
F og'ammaric m ^tcr,ng Flrancca' morltcrng :s the ape N c`records associated n°h
p: rzhase 3'C disaaltcr cf property prole;t3 and cortaes Programmatic
on:t;nrg is the o'c ser,a:or, of a;Llpment carr, aced. protocols and otter associated
re::r; V3 raLS e . r fra^ a! and prtgra maF,-review may be a_conpisred Ourrg
this process
Desk morterlrg Is tre re lie n of prslects, f'Harcia:aotvtty and technical assistance
between FDEM and the 3poLcart v'a e-eai and te'eonore. OrSde Monitoring are actual
viSfi to the sat-re.oipient age_-c:es b} Disisler reor=_se-.tat;nes who a Admires records.
proceduresand equipment.
Frequency of annual monitoring activity:
Each year the FDE%I w'!I conduct monitoring based on a "Risk Assessment". The risk
assessment tool is used to he: in determ;n':ng the prcrity of si.b-recipients that shou'd be
reviewed and the lev& of morlt Hng that should be performed Itis important to note that
a'tnough a given grant may be closed, it is still subject to either desk cr on-site monitoring
for a five (5)year period following closure_.
65
Areas that will be examined include:
Mana;eriert and administrative orocsdures:
Gran:folder maintenance,
Equiprent accountability and sub-'-and race pt prcedu'es,
Program for obsolescence.
Status of equiprert purchases!
Stat s of;reining for purchased equipment:
Sr3P_s and number of response trairings conducted to include number tra red,
Status and number of exe•clses:
Sta:us cf planning activity;
Anticipated projected completion:
Dioultles encountered in ocmpletng projects,
Agency N''1sir DS comprarce documentation,
Equa' Emplcyert Opportunity (EEC Stat:si:
Procurement Policy
E-E`,I re; rs;_es; add tone mon:crry;informal or cf the actvay, or lack thereof,
generate_;ques:ors f-om the reg the sponsoring agency cr FDEM leadership. The
n-ethed of gathenrg this irfema5cn will be determined or a case-by-case basis.
Desk rcrtorirg is an on,o -g process Sub-re:loierts wl' ce required to participate in
desk tap mon3onng a; determ red by FDEV. Tits contactw9l prcvice an opportunity to
.dent.fy tie need `cr to:,rnioal assistance (TA) ardor a s to y sit if FCEM deter nes that a
sob-recipient is having difficulty oomplet.rg their project
As cih;u"23/deficieroies are ident:fed, the respective region cr sponsoring agency will be
nchfed by the prop-arc office via en-all In`ormaion wit induce the grant sub-recipient
agency ra-eyear and prosect description and the nature of the issue in question. Many
of the issues that arise man,be resolved at the regional or sponsoring agency level.
Issues that require further IA will be referred to FDEM for assistance Examples of TA
include tut are not limited to:
• Equipment selection or available vendors
66
• Eligtlity of Mems or services
• Ccardinal:en and partnership with other agencies within or outside the region or
discipline
• Record Keeping
• Reporting Requirements
• Doc•mertatbn it support of a Request for Reimbursement
On-Ste Monitoring win to conducted by FCEV or designated personnel. On-site
M:.ritorng vis t;will be sche'n'ed in advance with the sub-recipient agency P00
designated in the grant agrae.ment.
FCEM nrY also o rduc:coordinated firanciai aid grant file_ mcrdcrlrg Subvert matter
esters iron ether agencies wthin te reg cn or s'a'e_ ma/se salted upon to assist an the
for- of a peer review a3 reeded
O=-site Monitoring Protocol
On e Mrs tor, g VetS wl begr wth hose; -tees trat ate_ cLre_nty sperdrg c7 have
oon77.Eeted sue-drg for the:fede•ai fis:ai yea:(FFY). Ste vis is may be combined when
geogra;s,ca ly converienr There is a financial programmatc on-site monitoring che:Mis:
to asst in the comptet on cf a.] recuireo taasss.
S'�ts Visit Preparation
A letter en:: be sent b tne s.b-recipient agency Point of Contac:(POC) outlining the date,
time and purpose of tne ste tis t before the planned arrival date.
The appointment shcuid be conftrreed with tne grantee in writing (email is acceptable) and
documented in the grantee.`oider.
The pnysisal icaatlen of a-y equipment located at 37 alternate. s,te should he confirmed
vitt. a represerr t:ve from that :ccation and the address should be documented in the
grantee folder before the site vist.
67
On-Site Monitoring Visit
Once FD=V personnel nave arced at the site an creme:c- conference ell be=ord.ctet
During tie Pre the purucse of the site v sit and the toms FDELI intends to examine wll tie
identified Al oh e 'r,3s of the,tit visit will be et:a.red during he time
FDEt1 tie cin rel API re,ex ail files 3rd supporting doccmen'attcr Once the 5apccClrg
documents:on -as been received, a tow r`vs;al.soct irsoecticr or eu,,.pmert'w'.il be conducted
E35h 't3^5354.5te: for review s.^euld be ',duo by inspected w-e-e,er possible Bigger items
(computers ._s ueh:c:ei. c.)s-ou'd ha se Sr a mai de:
3llrrp d,Cr.Y.td ren T:B:') [t3:2d
in a ._ -en::c „ e30n pe of equipment as per sub-recipient in
e : age ,
: an ti/requirements The
se'al ^„-tier si.'C =respond At” to appropriate receipt
� - �cfczortirrn perhase. Photographs
should be to(2" te ebrob'zmertThe a-get eamita 3.5;917.55%r25 r excess of St,CCr. per item;
If 3 'tem is no:373'az e Iteir g used Purr; time of the ate rs.0 appropriate oumentron
rr L.57 bep'-^third ba rci:;for that paeiaua-Riese of eq:smart.
2-e toots-51735.5 53.35:a'ted3"tos3ed 3:tr1: iI-3 aJG^as r'ss..-g gate.-, repos
pay me-. ).,:re C, L.3rerY. ea,.iome:t, q'.es.,,:r5. e_
Po 3t Monitoring Visit
FDE31 :e stir-=_i H,;ins;e.v c`e c'-sitz morirorlrg w:r<snee:3 a-d backup=curie-taLon as a
team and decose- he ever53 of the Cn-site rron:tcrrg
tit hirci;3C) ca 3.5.i3;days cine siteinst, 3 post ori3r17g 'e5 . w .be ;ere etas and sent
o the;matte?,explaining any issse3 and correctne ao5c,s re;aren or reconrerdations S:^DCIc
no is3ue5 or rind.,gs be 'de^tfied,a post monrtobng letter(c ;ha':a"ect tell be generated and sent
:otne a.. -roodie-t. The s-t-recitern"et submit a Corrective Actor P'an w h,r! a timer-am°3;
dete'r`'.-e' :y FDEP' NCYcmollance o- teflaa O:s t-grantees i5 resaiVed by maragemert
urger the teres of the Sus-Gran;Agreement.
The Or-grit'Liontor.rg :eocrt and ab tack up docamentat or w'I then be Included in the sub-
r mpient's Fite
68
ATTACHMEMTK
EHP GUIDELINES
ENVIRONMENTAL PLANNING & HISTORIC PRESERVATION (EHP)
COMPLIANCE GUIDELINES
Tx k.to ty:eS eCIS 315 to De abroad NA for carp.raneehexane
ksarc Sr
,1 e" prior initiator Rhe role=
-ral- "r'rr'rla:pan•ng 3-d
• I-_lon 'rotate:or'rotate: and Renovators,Induct-g but rot heated.o
o Eatergenc;Cpera:rcr Centra
a Seamy Guard'acil'les
o EGo inert aw:Cing.s INCM1 as!hose saamoanpns r prat cr cue
WieGde 3'P;C.ro(s q,]Jhouses Dieu etc
• 3 le g- rr p to an Arg'ewe
r
• of led etd,Peat n:
has and sr' .mss tat afeac man od -niter' ay are; r.s o . e ,r, tat . gca expandd . Sar^to are, Ara Cr a[-r cLlr
In eras to, me '-e r: 9 r_w:'p
=`Y=rc31 Lenin Evrar,aa-a^6 d_d:eg.ut nae sr-a¢r::e
_:nnq
g
a Feneng
• C.;egd+;-ecR:e re
M1l: sin ICC /`^ systems
• r:cn rx9gS/w
dn
r ens
• _afa i. ]teas ga'33 and'a rad seour Ir anneviceTery
s, - JrTCsicat:PS'ow,rs tat d etlCn's ite
q treat iib O'aw and -y G a1r ]sotn cat dlorFis a E',X tri
E-P re,se a -�s��ro a,,, r.r_a._ .c er JroR_s T;s!X 3ucrrT,ed lo FE',X tr
EHP CETERMINAT:CY PROCESS
S.:nvt l'b°nil i-ree-i-g Vero to the SAA for ref es or to:Lada Eery eape^ded.
to I' ffhe 1ec:
taams] D
r . ..4 -.r a tog arnce Past st 1..,Dym3k s::dugrlSne and
accommodate_,P.eq,lre-o-rta.
APPROVAL PROCESS TO:EISA
_r39 3` 1ra wr.._ . Sale:f rb C S'Nrp de la:is Dated p?e d'OCr Sd E:-P Ccn ii
plaarT3 Peen.'Ba•'ens PISA 2
as Svaan re•0 a ae aLa Ped to Pl or:ter'
a lion pc a _.e4 - - nlen'_.re-rryll PlOY3r9S'e-'af31B GPS.h!
IIwectste the 3tJct ed Natval E-vxmrontal Policy Act(NEPA:Coco
IY P sza=_n.3:3 rd:ca-roc^$J.cc3kcn,1 ar e'oocsed project(Guaarce crOSSSr)
Tale notxgoona Jr:tabca'b r(a a .acsad arIeC,',Gardaua protaecn
of Fr 'Ord aft 9cerepq'0>e SAT. Al lee wrens are Per.or.vaR2d ID SRO a'CCrcnic ly via the Cen.!r3iCed
Sc:ecnfng ab Into:at:on Cess(CS:0)at jct 3i jhS»p
.,St el:send sr ea-al corn i'.re"cent at the project descrotlon.
VIII FEMA ercg'ar Ararat saris notcar.cr to SAA*hen review s corrolete. SPA not nes aub-recipient of FEMA 3 Aral
deCIS@n,
ae. THE=RG1E:I MAY PEON ONCE FNAL FEMA APPROVALS RECEn/ED G-antee should lrcorpar,te shine:en Dine
and'9aouras Info he protect olanrirg process to accommodate EHP requ're,eces.Grantees mail rece ye'venen
aoprm!Scrn FEMA ono'ro!na L9e of gran funds for pro ehpkr'ertal an.
69
ATTACHMEMT L
MANDATORY CONTRACT PROVISIONS
A-v cc traz!oratapro:ar:trde.;Or thrs nareepart nut nor-)-fi 3.,2ircarJe orar pans__..r ec r
aschr...r h :o 2r _ _ Pa-.2CC I's tae rsepara b.:( de e�. [:'rr ratter
v_ Dv s.cr 0rov Caa 1n tIcwh _. cvs cs
g isl of vnpla praviapna tat ra(be'epui'a1
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City of Miami
Legislation �Ft '
x
stars auasca
Resolution• o
""r'a^.�;°°"-
Enactment Number: R•13-0049
File Number: 3457
Feral Action. Date a'a;zols
A RESOLUTION OF THE MIAMI CITY COMMISSION,WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED °URBAN AREA
SECURITY INITIATIVE ('UASI') GRANT PROGRAM FISCAL YEAR 2017,'
APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE AMOUNT OF
54,921,000.CC, CONSISTING OF A GRANT FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY ("USDHS") DIRECTLY TO THE STATE
OF FLORIDA D.VISION OF EMERGENCY MANAGEMENT ("FDEM'); AUTHORIZING
THE CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE
FEDERALLY-FUNDED SUBGRANT AGREEMENT, IN SUBSTANTIALLY THE
ATTACHED FCRM, AND ANY AND ALL OTHER NECESSARY DOCUMENTS IN
ORDER TO IMPLEMENT THE ACCEPTANCE OF SAID GRANT AWARD,
AUTHOR::z NG THE CITY MANAGER TO EXTEND SA,D UASI GRANT PROGRAM
(FISCAL YEAR 2017) AS NECESSARY AND TO EXECUTE ANY AND ALL OTHER
RELATED MG019CATl DNS, AMENDMENTS, AND EXTENSIONS ON ALL
MATTERS. EXCEPT THOSE DEALING WITH FUND,NG CHANGES', AUTHORIZING
THE EXcE,NDIT'URE OF FUNDS TO VAR'OUS GOVERNMENTAL AGENCIES
DESIGNATED POR HOMELAND SECURITY EXPENSES PURSUANT TO THE UASI
GRANT G'J`CELINES: FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE MEMORANDA OP AGREEMENT(S). IN SUBSTANTIALLY THE
ATTACHED FORMS;, WITH ITS CONTIGUOUS PARTNERS SETTING FORTH THE
PARTIES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND
SUPPORT OF THE UAS, PROJECT ADMINSTERED BY THE CITY OF MIAMI
DEPARTMENT OF FIRE-RESCUE, CONTINGENT UPON FUNDING OF SAID
PROJECT BEING SECURED.
WHEREAS the United States Deparment of Homeland Security("USDHS')is
acthorzed by the Emergency Wartime Suppiementa:Approprat.ors Act 20.03 to provide funds
to states for sutseq,.'ent distribution to selected urban areas to address the unique equipment,
traininggleaning, exercise_ and°beretloral needs for large urban areas and to assist then in
building an enhanced and sesta naole capacity to prevent, respond to, and recover from threats
or acts of terrorism. and
N/HEREAS, the USDHS, through the State of Florida Division of Emergency
Managemert('ADEM"). has sob granted an Urban Area Securty Initiative("UASP)Grant
Program Hscal Year("FY') 2017 to the City of Miami ("City') in the amount of 54,921,0000C:
and
WHEREAS, the City's Decartrnent of Fire-Rescue will use sad funds to continue to
address the unque equipment,traMirg. planning, exercise, and operational needs of the City
and its contiguous partners and to continue building an enhanced and sustainable capacity to
prevent. respond toand recover from threats or acts of terr orlsrn; and
WHEREAS, in accordance with the UAS' Grant Program FY 2017, the attached
Memoranda of Agreements C'MOAs')wth the City's contiguous partners-Broward County,
Broward County Snerlffs Office the C ty of Coral Gables. the C ty or Cora t Springs, the City of
Fort Lauderdale. the City of Hialeon the Crty of Hollywood the City of Miarm Beath, he Coy of
Miami Gardens the City of Mirror, tne City of Pembroke Pines. toe City of Sunrse, Viami-
Dade Count, Monroe County, Palm Beach County. Palm Beach County Seer f's Once, arc
the Village_ of Key Biscayne (collectively, "Partners') -will provide the necessary guidelines to
coordinate the UASI Graft Prog am FY 2017 and will permit the City to reimburse its partners
for their eilgib!e expenditures that are compliant with said Project:
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION Or TME CITY 0=
M.A611, FLOR,DA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Secton.
Section 2- The following new Special Revenue Fund is established and resources are
appropriated as described below_
FUND TITLE: _boar Area Security Initiative ('UASI')
Gant Program Fiscal Year 2717
RESCUCES Department of Homeland Security ("DHS') $s 921,CCp 00
directly to he State of Florida Divs'on
of Emergency Management(.FDEf r)
APPRO°RI=T'ONS.
34,921,000Reci .CC
Pur. 3 The Manage' is 3J.. ended' to accept 534 err:acrd and to execute
the fede'3.''.y-fro ced set'pert 3.reene-t, in sabslartlai!y the a`.acned form,and any necessary
d ur;er's in a for— a_ceptace to the City Abomey, in crier to inclement the acceptance of
said grant award.
Section 4. The City Manager.. ger is authorize ' to extend sad UASI Grant Program FY
2017 as necessary andto re .use any and al other related mcdificatons amendmentsand
edensio .s, in a forma e as^le to the City Attorney on ail matters except those dea irg 'wit:
funding changes in corrected w to he development and support of the UAS projects
administe-ed by the City Department of Fire-Rescue as an UASI Sponsoring Agency,
cortrgent Leen the funding cf the UASI projects berg secured in the form Cf grants from the
Federal Department through the FDEM.
Set on 4 Toe City Manager is autnorized to execute "MOAs", in s,.bstantialJy the
attached hr O. with the City s Patters for tne purpose cf setting forth the parties'
resoonsib ttIes In corrector Krol the development and suocort of the UASI Grant Prcgra - Pt"
2017 administ=ered by the City's Department of Fire-Rescue, ac UASI sponsoring agency.
contingent upon funding of said project being Secured.
Section 6 This Resolution shall become effective immeciate!y upon its adoption and
signature of the MaycrY
he `ere r a_thorzaton is further su Crec:to compliance with. all requ:rem errs that may be imposed by
the City Azor e y irciuding but not limited to those prescribed by applicable City Charter and City Code
provisions
2 If the Marr does not sir his Reswuticn it shall become effective at the end of ter ('9) calendar dais
from the date it 433 passed and adopted If me Mayor vetoes this Resciut'on.it s'ea'l become eNactfve
mreoiaaby upon overr de of he veto by Inc Cly Commisscr.
APPROVED AS TO FORAI AND CORRECTNESS.
r.a 'd Aorrte, 175,2 3