Certification of Contract with BV Oil Company Inc. m MIAMIBEACH (3.c
CITY OF MIAMI BEACH G/cpi
CERTIFICATION OF CONTRACT
TITLE: For Pick Up and Delivery of Unleaded Gasoline and Diesel Fuel
CONTRACT NO.: ITB 2018-014-AG
EFFECTIVE DATE(S): This Contract shall remain in effect for a period of two (2) years from
date of execution by the Mayor and City Clerk of the City of Miami
Beach, and may be extended at the sole discretion of the City,
through its City Manager, for three (3) additional (1)year terms.
SUPERSEDES: NA
CONTRACTOR(S): BV Oil Company Inc.
(Primary Vendor for Item Si)
ESTIMATED ANNUAL CONTRACT AMOUNT: N/A
A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida ("City"), on June 6th, 2018, approving the award of this
Contract, and upon execution thereof by the City and BV Oil Company Inc., a Florida
corporation (the "Contractor").
B. EFFECT - This Contract is entered into to provide for Pick Up and Delivery of Unleaded
Gasoline and Diesel Fuel pursuant to City Invitation to Bid No. ITB 2018-014-AG and
any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract,
the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred
to as the"Contract Documents").
C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in
accordance with the City of Miami Beach Department of Procurement Management
policies and procedures, at the prices indicated, exclusive of all Federal, State and local
taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number
2018-014-AG.
D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any
failure of Contractor's performance (or failure to perform) according to the requirements
of the Contract Documents to City of Miami Beach, Javier Del Rio/Senior Management,
Fleet Department at 305-673-7000 ext. 3602.
E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of
supplies and/or commencement of any services/work by Contractor.
F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by Contractor without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
ITB-2018-014-AG Page 1
Page 2
Certification of Contract
any portion of work and/or services required by the Contract Documents without the prior
written consent of the City.
Contractor warrants and represents that all persons providing/performing any supplies,
work, and/or services required by the Contract Documents have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately
and competently provide/perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
City shall be comparable to the best local and national standards.
G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times adhere to
the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES — Contractor acknowledges that the provisions of the Public
Entity Crimes Act, Section 287.133, Florida Statutes, shall apply to this Contract, which
statute provides, in pertinent part, that a person or affiliate who is a contractor,
consultant or other provider, who has been placed on the convicted vendor list following
a conviction for a public entity crime may not submit a bid on a contract to provide any
goods or services to the City, may not submit a bid on a contract with the City for the
construction or repair of a public building or public work, may not submit bids on leases
of real property to the City, may not be awarded or perform work as a contractor,.
supplier, subcontractor, or consultant under a contract with the City, and may not
transact any business with the City in excess of the threshold amount provided in
Section 287.017, Florida Statutes, for category two purchases for a period of 36 months
from the date of being placed on the convicted vendor list. Violation of this section by
Contractor shall result in cancellation of the Contract and may result in Contractor
debarment.
INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this
Contract. Supplies, work, and/or services, provided by Contractor pursuant to the
Contract Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or
substantially benefit a third party by this Contract and/or the Contract Documents.
Therefore, the parties agree that there are no third party beneficiaries to this Contract
and that no third party shall be entitled to assert a claim against either of them based
upon this Contract and/or the Contract Documents. The parties expressly acknowledge
ITB-2018-014-AG Page 2
that it is not their intent to create any rights or obligations in any third person or entity
under this Contract and/or the Contract Documents.
Page 3
Certification of Contract
K. NOTICES - Whenever either party desires to give notice to the other, such notice must
be in writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or by hand-delivery with a request for a written receipt of acknowledgment of
delivery, addressed to the party for whom it is intended at the place last specified. The
place for giving notice shall remain the same as set forth herein until changed in writing
in the manner provided in this section. For the present, the parties designate the
following:
For City:
Javier Del Rio
City of Miami Beach
Fleet Management Department
140 MacArthur Causeway,
Miami Beach. Florida 33139
Phone:305-673-7000 ext. 3602
Email: iavierdelrio(amiamibeachfl.gov
With copies to:
City Clerk
City Clerk Office
1700 Convention Center Drive
Miami Beach, Florida 33139
For Contractor:
BV Oil Company Inc.
7950 NW 58 Street
Doral, FL. 33166
Attn: Alejandro Varas
Phone: 305.593.0705
E-mail: alexvCa).bvoil.com
L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
ITB-2018-014-AG Page 3
election to terminate this Contract based upon this provision shall be made within seven
(7)days after the finding by the court becomes final.
Page 4
Certification of Contract
N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall
be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to, or arising
out of the Contract andlor the Contract Documents. Contractor, shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. This Contract shall not be effective until all bonds and insurance(s) required under the
Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are
hereby adopted by reference and incorporated herein as if fully set forth in this Contract.
Accordingly, Contractor agrees to abide by and be bound by any and all of the
documents incorporated by the Contract Documents. Where there is a conflict between
any provision set forth within (i) this Contract; (ii) the ITB; and /or (Hi) Contractor's bid in
response thereto, the more stringent provision (as enforced by the City) shall prevail.
R. Contractor shall have no entitlement to perform any services hereunder, or to be
compensated for any services, unless set forth in a written Purchase Order.
S. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract
identifies specific goods, services or facilities ("items"), it is hereby agreed and
understood that the City may require additional items to be added to the Contract which
are ancillary or supplemental to the items specified herein and required to complete the
work. When additional items are required to be added to the Contract, awarded
vendor(s), as applicable to the item being requested, under this contract may be invited
to submit price quote(s) for the additional items. If these quote(s) are determined to be
fair and reasonable, then the additional items will be awarded to the current contract
vendor(s) through either a Purchase Order (or Change Order if Purchase Order already
exists) or an amendment to the Contract. Additional items with a cumulative value of
$50,000 or less may be approved by the City Manager. City Commission approval is
required for additional items with a cumulative value greater than $50,000.
ITB-2018-014-AG Page 4
Page 5
Certification of Contract
IN WITNESS WHEREOF the City and Contractor have caused this Certification of
Contract to be signed and attested on this 11 day of jw._ , 20ty , by their
respective duly authorized representatives.
BV OIL COMPANY INC. CITY OF MIAMI BEACH
By B S
Pre- Ilir.yrrnaturci Mayor
Print Nau
ATTEST ATTEST:
,ecre .ry/ Signature Raf el E. Granado, City Clerk
norma N . Va(4S _ ui-L 2012_oty
Print Namno e
h�\ A ti �'ate
'. ,.
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at
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!/?,',H.rnctoRM&LANGUAGE
^a&-FFOR EXECUTION3`� City Attolffey , ) Date
ITB-2018-014-AG Page
ATTACHMENT A
RESOLUTION COMMISSION ITEMS AND COMMISSION
MEMORANDUM
Competitive Bid Reports-C2 C
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: Jure 6, 2018
SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT.TO INVITATION TO BID
(ITB) NO. 2018-014-AG, FOR UNLEADED GASOLINE AND DIESEL FUEL (DELIVERY AND
PICK-UP).
RECOMMENDATION
The Adrrinistmtion recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City
Manager's recommendation pertaining to the bids received, pursuant to ITB 2018-014-AG, for unleaded gasoline and diesel
fuel.
ANAIYSIS
Multiple departments within the City require regular and diesel fuel for daily operational needs(e.g.,vehicle fueling, generators,
etc.) in an estirreted annual amount of$1,800,000. The Fleet Managerrent Department requires fuel to supply the fuel tank
located at 140 MacArthur Causeway, Miani Beach, FL 33139 which serves all City vehicles. The department also operates a
Tank Wagon which is fueled at the vendor's fuel depot. Other City departments, such as Public Works and Property
Management Departments require,fuel from a Tank Wagon to supply permanent generators at pump stations.The Public Works
Department often deploys temporary pumps during high tides or other extreme weather events to mitigate flooding that require
continuous refueling. Finally,the Police Department also deploys portable generators and light towers for special events,which
require refueling during periods of deployment.
Since fuel is a colruudity whose pricing is influenced on a daily basis by many factors,it is not possible or desirable to seek bids
for fixed per gallon pricing as contractors would not be able to hold pricing or would bid extremely high prices to mitigate volatility
risks. Most governmental organizations utilize an industry pricing benchmark known as Oil Price Information Services (OPIS).
OPTS publishes a daily pricing standard for every type of fuel. Most governmental contracts are based on the OPTS pricing for
the type of fuel required plus or minus the differential offered by the bidder. See Attachment C for an informational brochure on
OPIS. As such, what most govemnental entities actually bid, including the referenced ITB, is the differential (mark-up or
discount)that the bidder would apply to the daily OPIS price for the required fuel.
ITB PROCESS
ITB No. 2018-014-AG was issued on April 6, 2018,with a bid opening date of May 7,2018. Two(2)addendum were issued.
The Procurement Department issued bid notices to 69 companies utilizing w,vw.publicpurchase.com website and an additional
22 email notifications. Forty-two (42) prospective bidders accessed the advertised solicitation. The notices resulted in the
receipt of five(5) responses from: RKA Petroleum Companies, Inc., BV Oil Company, Pro Energy LLC, Urbieta Oil, Inc. and
Mansfield Oil Company of Gainesville, Inc.See Attachment A for bid tabulation.
The bids submitted by Pro Energy LLC and RKA Petroleum Companies. Inc. did not provide the Supplier Qualification Report
(SQR)from Dun&Bradstreet as required by the ITB.Thus,their bids had to be deemed non responsive.
The ITB stated that the lowest responsive,responsible bidder meeting all terns,conditions,and specifications of the ITB would
be recommended for award. In its due diligence, the Procurement Department deternined that the lowest responsive,
responsible bidders meeting all term,conditions,and specifications of the IT B for each group are as follows:
Group Al -Transport(Delivery 5,000gal or greater)
Primary-Mansfield Oil Company
Secondary-Urbieta Oil.Inc.
Group A2-Tank Wagon(Delivery 1,000-5.000gal)
Primary-Urbieta Oil, Inc.
Grouo A3-Truck Delivery(Delivery uo to 1.000aa11
Primary-Urbieta Oil,Inc.
Group B1 -Pick-up by City
Primary-BV Oil Company
Secondary-Urbieta Oil, Inc.
Below is a brief summary of the companies:
Mansfield Oil Comoanv of Gainesville Inc
Mansfield has been in business for 60 years and is an awarded vendor to multiple contracts such as Miami Dade County
Contract No.3143-9/18-9 and State of Florida Contract No.405-000-10-1. In the past three(3)years,the City has procured fuel
from Mansfield pursuant to the State of Florida contract.According to the information provided by Mansfield, other customers
include: Hillsborough Area Transit Authority(HART), FL, Miami-Dade County Schools, FL and Putnam County Schools, FL.
Additionally, Mansfield has access to multiple terminals located throughout the State of Florida,including Port Everglades, Cape
Canaveral and Tanpa.
RV Oil Comoanv
BV Oil has been in business in the local area for thirty-five (35)years and the company is headquartered in Doral, Florida. BV
Oil is an awarded contractor to Miarri Dade County Contract No. 3143-9/18.9 and has supplied the City with fuel since 2014.
BV Oil manages a fuel depot approbmately 15 miles driving distance from the Fleet Management Division's facility and chose to
only bid on item B1 —Pickup of Fuel and the company.
Urbieta Oil Inc
Urbieta has been in business in the local area for eighteen (18) years and the company is headquartered in Medley, Florida.
Urbieta is an awarded contractor to Miami Dade County Contract No.3143-9/18-9 and is the current supplier for the City's Tank
Wagon. According to the information provided, Urbieta has access to multiple fuel terrine's located throughout the State of
Florida such as in Port Everglades,Tampa,Jacksonville and the Kinder Morgan's facilities in Orlando.
GONG! USION
Because of the volatility in fuel prices, departments have typically relied on quotes(spot market purchases)prior to making their
fuel purchases. This process is inefficient as fuel prices change daily, slows down the City's ability to expeditiously seek the
necessary fuel, and prevents the City from benefiting from the purchasing power of the aggregated volume of all departmental
purchases. In lieu of continuing spot market purchases for fuel, the Procurement Department sought to centralize all fuel
requirements into a single IT B. Combining the aggregated volume of all fuel purchases across the City makes it possible to
maximize cost savings and allows the City to leverage relationships with contract vendors during emergency situations.
The Procurement Department has verified that the pricing obtained through the ITB is significantly lower than what is available
through regular market channels. For example,the average price reported for the Miami area for May 21,2018(the most recent
data available)for regular unleaded gasoline is$2.82 (wvaw.eia.gov-Attachment B). Other sources report much higher prices
within the actual City boundaries. This is significantly higher than the price would have been if the City had purchased fuel
pursuant to this ITB award, which would have been $2,1592 per gallon. The City's price is calculated by summing the OPIS
published price (See Attachment B)of$2.1762 for May 23, 2018, for regular unleaded gas, plus the$.017 per gallon discount
offered by the lowest bidder for Group Al (See Attachment A).
Therefore,after considering the bids received and staffs evaluation, pursuant to ITB 2018-014-AG, I recommend that the Mayor
and City Commission of the City of Miami Beach. Florida, approve the award of contracts to: Mansfield Oil Company. as the
primary vendor for item Al; Urbieta Oil, Inc., as primary for items A2 and A3, and as secondary vendor for item Al and B1; and,
BV Oil as primary for item BI.
KEY INTENDED OUTCOMES SUPPORTFD
Streamline The Delivery Of Services Through All Departments
FINANCIAL INFORMATION
All expenditures shall be based on funding approved through the City's budget process.
legislative Tracking
Fleet Management/Procurement
ATTACH MF NTS
o Attachment A
o Attachment B
o Attachment C
TABuunON FOR INVITATION TO RID(MO 1011.Ois.N4 PICKUP AND DELIVERY OF UNLEADED omens NE AND DIESEL FUEL
MANSFIELD OIL COMMON,Or
. Ip , SPORT AND TANK OE vExiESUFUNLEADED4LIXF noxSEL
nen UMa Ge
Group
mart-upmark-up M.u. MxAyP
Al —Comport Delivery Pi]0nu Nm ie.vw 4c0oM SO 0600
Al Tank NM Ne 10444014,44.c zu. 50.1000
A3 busk Delivn ery Delivers x/0 N/0 iuWee i..'Oa 50.1500
Limo aau.OF UNLEADEDAND DIESEL Al N04MSFUEL DEPOT
B1
Item
IMM OeLnTSm MMt4O xab4y MFM1W MOS* MMWP
up I Nen SO 1200 Ws $4aFa. SO u00
Will,to Pare spate i,Pre qualification Pool RElw INu NNO33EEx4EEy PUxxuES N4 xy OFIESIEL. UUNL PH UNE4 IULaPLE F. ES DIE I YES
eia ',l '
PETROLEUM & OTHER LIQUIDS TT V.L.
S,E.1I_E V RW,vafa&PPOTEZTON3• —C,••
Weekly Retail Gasoline and Diesel Prices
..stns ur Gallon In[fnen0➢mi
Ana. MniV Penal: 4Wtk, •
yJ:.v,an,a,-'..Y a::nraare3>,r-.;.,r.
ow bra a _ wa
(a'Product r Area . MWry
GawOne'All Grades • 3e19 aa30:: •30;4 ata :USe .ill '4L2fe
<s Gnats.Con inane
Aua 3010 30el 3CV 33-3 :3A urn -„ ..r_
5IQJIU :1:8 20'4 :'N' ... :3M _ 1810. ==-r19
Conventional kin :3 0 _a a _. _a_ 3' "7-53'=”
2310
Ngpraa. 3149 31ea 3.3 31cc 3.X? Std m3S13
Convemonal 3143 3.1N 3:u 3:c-a 3CI! 3P33 9TSt
lmmmm 3a: 3 4f 3 434 3 Sr 339 3344 .•.[o-:cr!
Con nal Anna 341: 3 4f 3484 3.4e 3.349 3'.C9 mal.I
• n • xamn .r m encn :WE oll'iCr lou""ria
.. - v01 Nems*, NA W•*viva tu..91.3111,01Urt I rents!cancan in
-
e oornnralnalrrvn.,M%runt'»me We rr mq`uy1 uryPn o(!Vulva lab;aaoru runt'ale•in Urn P•.
uY oPt ermuurntriat f
uaacra maaac Nen,en,rWWM attta. I 2vmuae 9ai c iuom 01.te
Of AACnawet ntnicr0:dab a Muriimed .s. 0 E. t Awamarax r jyroa mull
Jwin ZC0 u mil t �wea w S SltI cmen El 'an
num fYlr GmWy n Dien
x�▪ I eft as Al V DeC1nWPM NcOlti SI ta 1 L0 JAI kenare.:l:Xtr o.t .4.rY VM ` con rex !w OOy!arYra m
rqu.Nn!IA mt.ni lwgMl mod;amine un menial:am'cw t In,:ra,wav 4L in, aN m rvya{
WI WIPE.a 39610l rrnrigyva straovaxnerratr.•Y TOTS armanSawa yin a`Irrt it'xamrav wxa.et mr° rem rnul raps»rm
A(Niwn:m!:9-2:19veal s...lf
Ain. t ERA OPm Dau P' aRoom Cate&, Cwrt t i ` '1
rvirE
?u in_
r_r _ . n. tees
0._,- _
O PIS pricing for May 23,2018.
Retrieved from Miami Dade County.
a'OPIS Contract Benchmark Filen IDOpam onm AppItablo to Fuld oxl.nnd on 5/13/201*
I4a02184l DPIS GROSS C808 ETHANOL MN MICE From OM
8•831•21 1.1311 $ 21762
MdySS]MII f23399
Prernwen1Prel f 3-4525
IOnoI Owl Opts GROSS ELIDE WW SULFUR DISTILLATE PRICE. 5 24402
[Diesel Dudl OPS GROSS ULTRA LOW SULFUR RED DYE PRICE. $ 2.36I$
NET 15 DAYS
Transport Tank Wagon
tsel
II.pIa ars/A R..42A DIM _a.c.IDrad 112176 M I/A Ina WA o13I 01,241022441'M
OIIS 5 /b] Hfn 5 5 X/ WA 15 5 12110
H/A 5 1095130
p<bnnn 5 RODIDI • N/A 5 OIDtU xp xIA 5 5 12Yo
M4mLOWalrinpn Gat $ 2.14%O /A NIA 5 3512 M/a $ 1303W NEA M/a T$LVIW S 144500
NET 45 DAYS
Transport Tank Wagon _TW for PHCD
1444-8144.R2!Ir__ 1444-8144. m
4da PrauO
ra. SIS M_DT"DRmx 04142114400414211440Pi pur
4146 l AM DOMM Mad
DP151126E6 5 17W 5 x1c 16117 s xlx2 5 7 3399 5 nla
1616
DifferantlAl DLLs 5 poi min) 5 la m9nl $ 0 PASO 5RIYm 3 o 500 3 013600 5 0I1603I0IWn
MMm10aW Pm.yr Gat
$ 315p0 2.2siso 2Ane 12359911 $ 238640 5 1411E0 3 3.474911 $31[]50 f 2498311 S 2.4117613 iS 2471611
ATTACHMENT B
INVITATION TO BID (ITB)
AND ADDENDUMS
MIAMI BEACH
Procurement Department, 1755 Meridian Avenue,3'd Floor Miami Beach,Florida 33139,www.miamibeachf.gov,305-673-7490
ADDENDUM NO. 2
INVITATION TO BID NO. 2018-014-AG
PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL
May 1, 2018
This Addendum to the above-referenced ITB is issued in response to questions from prospective
bidders, or other clarifications and revisions issued by the City. The ITB is amended in the following
particulars only(deletions are shown by strikethrough and additions are underlined).
I. ATTACHMENTS: Documents inadvertently omitted from Addendum No. 1
• Exhibit A-2.1.5 Delivery Locations
• Exhibit B—Invoice/Bill of Lading for each product and each delivery method.
Any questions regarding this Addendum should be submitted in writing to the Procurement
Management Department to the attention of the individual named below, with a copy to the City Clerk's
Office at RafaelGranado(a)miamibeachfi.00v.
Contact: Telephone: Email:
Align Gonzalez 305-673-7000 ext. 6799 aliangonzalez(c�miamibeachfl.gov
Bidders are reminded to acknowledge receipt of this addendum as part of your ITB submission.
Potential bidders that have elected not to submit a response to the ITB are requested to complete and
return the"Notice to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal.
S' ely, ` .2_,A
�� A
ex D s "L�/// l_ /'1ST
rocur ent Director
I ADDENDUM NO.2
INVITATION TO BID(ITS)NO.201E-014AG
PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL
EXHIBIT A
2.1.5 Delivery Locations
2 ADDENDUM NO.2
INVITATION TO BID(ITB)N0.2018-014-AG
PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL
Exhibit A—2.1.5 Delivery Locations
Estimated Estimated Qty. Type of
Address Annual Qty per Delivery Tank Size _Tank Location Fuel Vehicle
140 MacArthur Causeway,Miami
Beach.FL 33139 725,000 8,500 25,000 Below Ground Gasoline Transport
140 MacArthur Causeway,Miami
Beach,FL 33139 725,000 8,500 25,000 Below Ground Gasoline Transport
140 MacArthur Causeway,Miami
Beach.FL 33139 175.000 7,500 10,000 Below Ground Diesel Transport
140 MacArthur Causeway,Miami
Beach,FL 33139 175,000 7,500 15,000 Below Ground Diesel Transport
1051 Jefferson Avenue, Miami
Beach,FL 33139 500 1250 500 Above Ground Diesel Tank Wagon
2300 Pinetree Drive,Miami Beach,
FL 33139 500 r 250 500 Above Ground Diesel _ Tank Wagon
2300 Pinetree Drive,Miami Beach,
FL 33139 3,200 1500 3.000 Above Ground Diesel Tank Wagon
5303 Collins Avenue,Miami
Beach.FL 33139 1,100 500 1,000 Above Ground Diesel Tank Wagon
1100 Washington Avenue,Miami Below Ground 8
Beach,FL 33139 6,100 3,000 6,000 Ahave 6' J Diesel Tank Wagon
1700 Convention Center Drive,
Miami Beach,FL 33139 1,000 500 1,000 Above Ground Diesel Tank Wagon
1700 Convention Center Drive,
Miami Beach,FL 33139 500 250 _ 500 Above Ground Diesel Tank Wagon
2100 Park Avenue,Miami Beach,
FL 33139 1,000 50 150 Above Ground Diesel Tank Wagon
1661 Pennsylvania Avenue,Miami
Beach,FL 33139 500 _ 100 200 Above Ground Diesel Tank Wagon
1551 Washington Avenue,Miami
Beach,FL 33139 200 75 150 Above Ground Diesel Tank Wagon
1755 Meridian Avenue,Miami
Beach,FL 33139 500 1100 200 Above Ground Diesel Tank Wagon
DENDUM no.z
TFTIONTO (ITB)NO UNLEADED
GASOLINE AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL
EXHIBIT B
Invoice/Bill of Lading for each product and each delivery method.
3 ADDENDUM N0.2
INVITATION TO BID(ITB)NO.2018-014-AG
PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL
***** PLEASE PAY *****
***** FROM THIS *****
***** ORIGINAL *****
***** INVOICE *****
INVOICE # 757652
SHIP 'TO: REMIT 'TO:
CITY OF MIAMI BEACH
FLEET MANAGEMENT DEPARTMENT
140 MACARTHUR CAUSEWAY
MIAMI BEACH, FL 33139-5101
ACCOUNT #
ORDER #
BILL TO: CITY OF MIAMI BEACH
140 MACARTHUR CAUSEWAY CONTROL #
757652
MIAMI BEACH, FL 33139
TERMS: SNIP VIA: TERMINAL: REL # DEL DATE INV DATE
Net 30 FLA:ROCK 5 T.L FT EVERGLADE,FL 543-461 04/03/2018 04/16/2018
B/L NO DESCRIPTION GROSS NET PRICE AMOUNT
649198 ULSD CLEAR 15:02 7600 7536
DIESEL FREIGHT 7600
FED EXC LUST GOVT TA
FL LOCAL OPTION TAX
FL MTR FUEL TAX - D
FL POLLUTION TAX
FED ENV AEC FEE
DUE DATE 5/16/2018
Delivery HourS: 8:00 AM - 3:00 PM 1 Delays may be experienced should drivers arr !!I
ive prior to 8:00a.m. !!
NO DELIVERIES WILL BE ACCEPTED AFTER 3 :00 P.M. DRIVERS W
ILL NOT BE P
FUEL SOLD AT A TAX-EXCLUDED PRICE. WE CERTIFY THAT THE DIESEL FUEL DOES NOT
CONTAIN VISIBLE EVIDENCE OF DYE.
PLEASE SEE UPDATED BANK INFORMATION IN THE "REMIT TO" SECTION ABOVEI THANK YOU.
***** PLEASE PAY *****
***** FROM THIS *****
***** ORIGINAL *****
***** INVOICE *****
INVOICE 4 757649
SHIP TO: REMIT TO;
CITY OF MIAMI BEACH
FLEET MANAGEMENT DEPARTMENT
140 MACARTHUR CAUSEWAY - -
MIAMI BEACH, FL 33139-5101
ACCOUNT 4
ORDER #
BILL TO: CITY OF MIAMI BEACH
140 MACARTHUR CAUSEWAY CONTROL *
757649
MIAMI BEACH, FL 33139
TERMS: SHIP VIA: TERMINAL: REL # DEL DATE INV DA1E
Net 30 FLA.ROCK & T.L PT EVERGLADE,FL 543-458 04/03/2018 04/1.6/2019
B/L NO DESCRIPTION GROSS NET PRICE AMOUNT
691223 87 UNL W/10Ð 11:58 8811 8707
GASOLINE FREIGHT 8811
MIAMI-DADE CO GLS 1'X
FED EXC LUST GOVT TA
FL INSPECTION FEE
FL MIR FUEL TAX
FL POLLUTION TAX
MOVING CHARGE
FED ENV REC FEE
DUE DATE 5/16/2018
Delivery Hours: 8:00 AM - 3:00 PM ? Delays may be experienced should drivers arr
ive prior to 8:00a.m.
NO DELIVERIES WILL BE ACCEPTED AFTER 3:00 P.M. DRIVERS W
ILL NOT BE
PLEASE SEE UPDATED BANK INFORMATION IN THE "REMIT TO" SECTION ABOVE'. THANK YOU.
111
LIGHT OIL BILL OF LADING AND/OR PRODUCT RECEIPT
• NOT NEGOTIABLE
'SR CHEMICAL EMERGENCY SPILL,LEAK,FIRE EXPOSURE OR ACCIDENT CALL CHEMTREC 800.424.9300 CITGO petroleum Corp CCN 4886
SEE EMERGENCY RESPONSE,HEALTH AND PHYSICAL HAZARDS
N - 11 BE of Lading.!he properlyds he low,In Any gasoline listed below an W ify that M herein-named E p indicated Sippe.
~when good day theshownherein, 9 to plianceve M Me applicablematerials are properly 1a T 4 Supplier assumes no liabiky for freight
transporttransport10 Me can signd es tin tl on shown!wale subjectlo the laws and standards for wietfilly li elteW at dawn bed.p d.marked mid andtl htoia.5Ili or a Its
t and re
conditions p t the Lading In the bc a Mac of Mep A: f end d popes 9
ebeenadd dazedwhereM 1 arra hna 'If shown
Irene ported on will be soer
date of the issue of'his bcilt Ill a,the men and conditionssence of a pr the came?,tenea otherwise mleJ ad applk gl f thoat gnasd by thin,Stalr
will lee perforon Lilametln complI Is anceWd t a;aplkede Ruless Rte career tnet the Ireneegu alln I and Sawolellon of this s Section 211 of the t with maulLamer N C earl MAW ecilied R pepnmenl ol9anapailolon.
BOL NUMBER 689419
RECEIVED BY CARRIER PER DRIVER !J tl,Ao Kante c-,faKC�-tc.2- RECEIVED AT DESTINATION
x DELTON CAMPBELL CUSTOMER
SUPPLYING CITGO Petroleum Corp^`_— EPA U: 404451805 TCN 4: T65FL2157 SPLC U: 499440 TERMINAL 0565256742
TERMINAL: Bat Southeast 251h areal Ft.Lauderdale,FL 33316 PLANT Q: 3103 PHONE NO.:
• D.O.T. HAZARDOUS MATERIAL DESCRIPTION
HM UNINA Number DOT Shipping Name Hazprd Class Packing Group GALLONS LOADED4GL)
X 11N1203 GASOLINEU PGll.t cargo tank 8513
Total: 8513
CONSIGNEE: c DESIGNEE CARRIER: FLORIDA ROCK&TANK SUPPLIER: 900LOITGOPETROLEUM CORP-
(SOLD TOI ...___-___ (SHIP TO) LINE 180 ART MUSEUM
DR 3RD FLOOR SHIPPER: 9903 CRGO PETROLEUM I
CUSTOMER TYPE: UnBranded JACKSONVILLE,FL 32207 LNBRANDED- ,
POICUST REe c: CUSTOMER DEBT: 224540 SCAC: FLRT TAX LICENSE:
LOAD RACK: Bay 3 CUSTOMER CARO: 224540 CARRIER FEIN: 59-3024457 DRIVER CARD: 24307
LOAD START: 3/21201811:33 CUSTOMER FEIN: TRAILER: FLRT 1512 DRIVER NAME: CFLTON CAM°BELL
LOAD END: 3/2120181145VAPOR ID:
FINISHED PRODUCT
Product Description Gross(OL) Net(GL) API Temp.(F) OCT RVP Footnotes
12800 GAS6TOCT_c9.DRVP 10%ECFG BSD 5438 64.2 72.51 ID 0 1,2,3,4
Geeslin._7662 7593
Ethanol: 851 845
1.E10: Contains between 9 end 10 sal%ethanol. Do not mix wall gasoline containing anything othe'Than between 9 and 1D vol%ethanol.
R Conventional Gasoline. This product does not meet the requirements for reformulated gasoline and may nm be used in any reformulated gasoline covered area.
3.No assigned RINs Transferred by CITGO Petroleum Corp.
4 This gasoline should not be sold or used in conwtional gasoline nen-attainment areas requiring gasoline with a mOnum RVP of 7 8 PSI or less
n r.,-- ,9--- 791
65 -- 7Pti -e
EMERGENCY RESPONSE, HEALTH and PHYSICAL-HAZARDS
GASMAN E...VN120a(ALL GRADES) ETHANOL AND GASOLINE MIXTURE,GREATER THAN IOMETMNOL..UN3475 DANGER! HIGHLY
GHIi FLAMMAHL .HARMFUL
0R FATAL ALLALIIF F SWA LOWED
FUEL OIL...NA1392 KERo3ENE....UN1223 FUEL AVIATON....UNISE3(TURBINE ENGINE) DANGER I
ETIANOL..YN117h i DENATURED ETHANOL)DANGER I FLAMMABLE LIQUID,HARMFUL OR FATAL IF SWALLOWED.CANNOT BE MADE NONTOXIC
POTENTIAL HAZARDS
FIRE OR EXPLOSION:•HIGHLY FLAMMABLE:Win be eas by wiled by beat sparks orflames.-Vapors may Low exploslw?itluree wilt;air Vapors may Mewl to source of ipnili on end flash back'Most'%pars !
are healer than LL they will spread along ground and collect In low or confined areas(sew ors,basements,tanks).-Vapor explosion hater Indoors.outdoors or In s ewe,a.•RurMf to sewer may cream his or
errloslon hazard Containers may egkode when heated.'Many liquids art lighter man water.
EALTH:'Flre may produce Irritating.emosi a andlor toric gas es.Napes may muse d:zEneaa or suffocation•Rmo9 Emco lire control or dilution water may cause po!Iulto
PUBLIC SAFETY(CALL eMERGENCY RESPONSE TELEPHONE NUMBER ego-4263303)
eespill or leak area immediately for el lest 25 to 50 m eters(NO to 1 BO bag in all drachms Keep unaugwnxM personnel ewes.Stay upwind•Kee p out 01 lowvmes.'Ventlale closed suedes before
nI
PROTECTVE CLOTHING-Wear poetive pressure seXimlained breathing apparatus(SODA)-Structural firefighters'proteose dolling will only Amide limited protecdon.
EVACUATOR-Karr Spill:•Consalar inaialW Ir4 evaluation lor at least T]meters(WOO feet)'FIRE:II d or tank track-involvedfire,ISOLATE fu MO meeat2 ill
also consider initialevacuation Tor e00 meters 1112 mil l In alld I,11_. EMERGENCE RESPONSE
FIRE:CAUTION.Ali of these products hem a very low;Melt pat Use of water WAY whenfghting ire may bR- 'Smell FlOry chemrcaTCO2 water spray or regularfoaut Skold)! t frs
mWlred for ethanol(Denatured Alcohol)and ethanol en gess bine mlhves.Mrge Flns':Water spray.fog or foam.Ao not use strain col a Beams.•Mose containerstramare area II you do'.withoutrsk. Flre
nvolvin&Tank a Car l Trailer lee da!Rgh I fire from madmur un
distance or use unmanned hose holders or monitor nozzles.Cool containers with flooding quendties of water until well after an s OM.+NJnaew
1 . y n use of ming sound fromdenialsSafety d eu pea or discoloration of lex ALWAYSstay away from Ntn 'F
Ne a nes el ks. or m assi ve Ire use unman red hose bridal er mmWa nozB aa. hints is
Eimpposslible,w IMrev,from area end let Ore hum.
3P LLORM.AK:•ELIMINATE all ignition sources(no am Mr Ing.Falx,spalls Or/lames In Immediate area)fAI.equipment'dead when he ndli ng De product m usl he grounded Ao not touch or walk Ihmugn Or
material.5bpleak if you can de:t without risk•Present entry into wolerveys,sewero easements or confined NWT.A Vapor suppressing to am may be used lo reduc a vapors.'Absorb or over with dry seer,
and a other neve mhmdble malenal,transfer to containers. Us a clean nowspaMing lads to collect absorbed m deal.large Spills:•Di a far'head of liqud spill for later disposalfWaler spray may rediae
weer but may no:prevent ignition In dosed.Faces.
fIRST AID'.Move Nolan to fresh ea .Call emergency medical care.'Apply pia cl el respiration if victim n nal Teeming.Administer oxygen If breathing is difficult.lm and Isolate genie ml rated d otmng and
a.4n case of contact with suostanra,Im.mediately flush skin er095 with running water for al levet 20 ne Inures.-Wash sklnwith soap and water Mee ware,end quiet 'Ensure that m ad:al personnel
aera rae aware of the mdonahsl leve led.and lake orecautena m a0aolthemsehes. Version:1.0.0.5 Pagel ell
Print TIME:03/2112018 11:45
'Ja I In I a:22
7
•
I' SOLD TO/ PLANT INT 00000A7 BOL#
SOLD TO: CONTRACT% PO 4 FOLIO%: 03/027 . 1468627
P SHIPMENT ORIGIN
1150 Spangler Blvd.
Ft. Lauderdale, PL 33316
SHIP TO: SHIP TON TRANSFEROR:
onMohil Oil Corporation
22777 Springwood Village Parkway
-• LOAD IN/ LOAD OUT/ Spring, TX 77389
DATE: DATE: EPA Facility-222-11 0435081694
10:06 10:20
03/27/18 03/27/18 EPAY: FEIN I:
TRNS CODE: 530 SEQ*: 8198 4343 13-5401570
NO.UNITSB BASIC DESCRIPTIONTOTAL QUANTITY
CONTAINER TYPE con re Nmenlvva MJ. wre
Pmm i .vn v'
vw .ee,c.wo.ow tnmt 11x01.uLhs wnpL.a.u....v.',�
NK
1 CARGO TAUN1203, GASOLINE, 3,b , m.,x
P.C. TI 0500 GALLONS
tcli of PAPA- acf%/ II{, a-‘c/k/t-tFAtiz t/tdrtL-4.1 ft+ a 8C1 irl
FOR PRODUCT EMERGENCY-SPILL LEAK,FIRE,OR EXPOSURE,CALL CHEMTREC 800-424-9300 DAY OR NIGHT.CCN687006
SEE REVERSE SIDE FOR HAZARDOUS WARNING,INITIAL EMERGENCY RESPONSE GUIDE FERG128l AND OTHER INFORMATION.
METER X I MATERIAL% "I MATERIAL DESCRIPTION I GROSS I TEMP. CIAVITY NET
Bay-02 101368 87 OCT CC 3.5W802ETOH GENADD 3950 69.6 61.9 3924
03-01 103685 87 OCT CBOB - BASE 3555 3533 j
03-02 10626E ETHANOL,NO RIMS TRANSFERRED 395 391
Eay-02 101358 B7 OCT CO 3.5W802ET0H GENADD 4550 70.8 61.9 45154066
02-01 103685 87 OCT COOS - BASE • 4095
02-02 106268 ETHANOL,NO RENS TRANSFERRED 455 450
Total Gallons: 8500 8440
THIS PRODUCT IS CONVENTIONAL GASOLINE CONTAINING DETERGENT ADDITIVE. THIS
PRODUCT DOES NOT MEET THE REQUIREMENTS EOR REFORMULATED P2 OLINE AND MAY NOT BE
USED IN ANY REFORMULATED GASOLINE COVERED AREA.
E10: CONTAINS BETWEEN 9 AND 10 VOL% ETHANOL. 11
This volume of neat or blended ethanol is designated and intended for use ae
transportation fuel or jet fuel in the 48 U.S.contigaoue states and Hawaii. Any
• person exporting this fuel is subject to the requirements of 40 CFR 80.1430.
DOR LICENSE F 13-5401570
EXXONMOBIL IS RESPONSIBLE FOR COLLECTING AND REMITTING THE STATE MOTOR FUEL TAXES.
•
•
n
155 /1.0.
cc)
U' et .C.C.
ALL WP SHIPPING INFORMATION CONTAINED ON PAGE NO. 1 PAGE NO. 1
/{I DRIVER NA 63DRIVER N SLAT 0519 0 Carder has loaded ipd acceptedproperly
abovelac named a dtte co and
II/1
DRIVER
Y VR31& FLAT FE93024457 Certifies that ie and shipment is th ndmdnmateasdar
T GK; LER 1:202 supplied far this shipment is a proper container for the transportation
FREIGHT of this commodity under aa-r.regulations. Ddver acknowledges
CARRIER side
eogencd n meat. (Rude 128 re ked or reverse
& TANK LINES COLLECT Ot this document. /
I 0Ij
II Him ill III SFT 7TH322FL 2 DATE03/27/18
DRIVER/AGENT
SIGNATURE:.__. _.. _® _–_EM mrSba---.�
14481247 __ —____ ------- --------
Riverside Fueling Inc.
6800 S .40th Street.2295
(3051Sliamd luL 3lnea OS —�
3051907-0153
rivers07-04 ine.aP^n email.com
INVOICF'
BILL TO INVOICE# 8594
SHIRLEY THOMAS DATE 12,12.2017
CITY OF MIAMI BEACH - DUE DATE 12:12_.2_017
PUBLIC WORKS TERMS Due on receipt
Ik 'LIUrl lr lA RAIZ r7R F.All. -AAIrA VI
Sales 1291.2_017 28250 2.44 680.30
8274 DLS
ORDERED BY LAZARO
NO SALES TAX.
CERTIFICATE RECEIVED
BALANCE DUE $689.30
r
V.i zo18b`1 '\
I -_z- u V in a.n•mrp a„
• P.O. Box 667568, Doral, FL 33166 Invoice
TO. (305) 593-0705 Fax(305) 591-1769
ARV www.bvoil.com
Invoice 01 -728734
Invoice Date 10/17/17 Ship Date 10/17/17
Bill To Number Ship To Number Cust. P.o. s BL 8 Terr./Sales
CITYMB CITYMR 20170439-00 421612 44 44
II City - Miami Beach City - Miami Beach
1700 Convention Ctr Drive II
7950 NW 58th Street
3rd Floor-Finance AP Div Pack up at BV plant
Miami Beach FL 33139 Doral FI. 33166-0000
Shipped Via Company Vehicle Order Number 737273.00
Product No. Description Price Ordered Shipped Extension
IOLS 00 NA1993 ULS Diesel 82. 03520 2000 2000.0 4070.40
ULS Diesel Fuel PGIII
Highway Motor Vehicle Use, 15 PPM
Sulfur content is .05% or less by weight
As per ASTM METBODE 04057-88,
0129-91, D2622-94 or 04294-90
By rule N 62-297.440 (1) .
This Diesel Fuel does not contain
visable evidence of dye.
Sub-Total 4070.40
FEDX Fed Excise Tax Exempt-Diese $0.00000 2000.0 0.00
FLU Florida Excise Tax-Diesel $0. 17400 2000.0 348.00
FLDL Florida Local Tax-Diesel $0. 14400 2000.0 288 .00
FLP FL Pollutants Tax 50.02071 2000.0 41.42
FSPILL Fed Spill Tax - Diesel $0. 00214 2000.0 4 .28
Invoice Total 4,752.10
Mecchandise Rec'C By _Dale Time
Dnver Truck a—, a Empty puma Retummi _
Net Due: 15 Days Due Date: 11/01/17
BV OIL COMPANY
Fuels & Lubricants
305-593-0705 `ot.`P1~`v
••
/7 17 11
Dale /O . 7 21 ! 1
•
c-7 '92 /Se cf
Sold To
Address TMMC<NO. MAD CHARGE
Phone No.
PRODUCT ' GALLONS PRICE AMOUNT
Val
a�Went.
IDENTIFICATION i GALLON READING FINISH
� , n 2 0 0 L-I
n n a. I1 0 0 0 -
GALLON READING-START F
GALLONS DELIVERED I
I Received A.
Payment A.
R
Delivery Received ` U (rJ/� �t"N 'R'�CRE^LEwW
in Good Condition X FLItN " �IQ�
CUSTOMER
• 421612
MIAMIBEACH
Procurement Department, 1755 Meridian Avenue,3"Floor,Miami Beach,Florida 33139,www.miamibeochfl.gov,305-673.7490
ADDENDUM NO. 1
INVITATION TO BID NO. 2018-014-AG
PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL
May 1, 2018
This Addendum to the above-referenced ITB is issued in response to questions from prospective
bidders, or other clarifications and revisions issued by the City. The ITB is amended in the following
particulars only (deletions are shown by strikethrough and additions are underlined).
I. ATTACHMENTS:
• Exhibit A—2.1.5 Delivery Locations
• Exhibit B—Invoice/Bill of Lading for each product and each delivery method.
II. RESPONSES TO QUESTIONS RECEIVED:
01. Please provide tank sizes for all locations.
Al. See Exhibit A.
02. Please provide estimate delivery sizes for each location.
A2. See Exhibit A.
Q3. Do you have to bid on all items?
A3. Bidders are not required to bid on all items listed in Appendix E — Cost
Proposal Form to be considered.
04. Can we bid only on FTL sites?
A4. Yes. The City is requesting mark-up pricing per delivery type; reference
Appendix E — Cost Proposal Form. Bidders are not required to bid on all
items.
Q5. Please provide an invoice and bill of lading for each product and each delivery method.
A5. See Exhibit B.
46. Will you consider wet hose filling of your mobile fuel truck?
A6. No.
Q7. Are you requesting any fuel delivered in this bid or is it for"transport" purposes only?
A7. The City is requesting mark-up pricing on Transport, Tank Wagon and Truck
deliveries as well as pricing for the City's Tank Wagon to be fueled at the
bidder(s) facility; refer to Section 0200 paragraph 1, Appendix C section Cl
and Appendix E Cost Proposal.
Any questions regarding this Addendum should be submitted in writing to the Procurement
Management Department to the attention of the individual named below, with a copy to the City Clerk's
Office at RafaelGranado(a)miamibeachfl.gov.
1 ADDENDUM NO.1
INVITATION TO BID(ITB)NO.2018-014-AG
PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL
Contact: Telephone: I Email:
Alian Gonzalez 1305-673-7000 ext. 6799 I alianoonzalez(a)miamibeachfl.gov
Bidders are reminded to acknowledge receipt of this addendum as part of your ITB submission.
Potential bidders that have elected not to submit a response to the ITB are requested to complete and
return the "Notice to Prospective Bidders"questionnaire with the reason(s)for not submitting a proposal.
Sin erely,
k
Ale Denis
Proc re - t Director
2 ADDENDUM NO.1
INVITATION TO BID(ITB)NO.2018-014-AG
PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL
EXHIBIT A
2.1.5 Delivery Locations
3 ADDENDUM NO.1
INVITATION TO BID(ITA)NO.2018-014-AG
PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL
Exhibit A—2.1.5 Delivery Locations
Estimated Estimated Qty. Type of
Address Annual Qty. per Delivers Tank Size Tank Location Fuel Vehicle
140 MacArthur Causeway,Miami
Beach,FL 33139 725,000 8,500 25000 Below Ground Gasoline Transport
140 MacArthur Causeway,Miami
Beach,FL 33139 725,000 8,500 25.000 Below Ground Gasoline Transport
140 MacArthur Causeway,Miami i
Beach,FL 33139 175,000 7,500 10,000 Below Ground Diesel Transport
140 MacArthur Causeway,Miami
Beach,FL 33139 175,000 7500 15,000 Below Ground Diesel _Transport
1051 Jefferson Avenue,Miami
Beach,FL 33139 500 250 500 Above Ground Diesel Tank Wagon
2300 Pinetree Drive,Miami Beach,
FL 33139 500 250 500 Above Ground Diesel Tank Wagon
2300 Pinelree Drive,Miami Beach,
FL 33139 3,200 150.0 3,000 Above Ground Diesel Tank Wagon ._
5303 Collins Avenue,Miami
Beach.FL 33139 1,100 500 1,000 Above Ground Diesel Tank Wagon
1100 Washington Avenue,Miami Below Ground&
Beach,FL 33139 6,100 3.000 6,000 Abeve-Creund Diesel Tank Wagon
1700 Convention Center Drive,
Miami Beach,FL 33139 1,000 500 1,000 Above Ground Diesel Tank Wagon
1700 Convention Center Drive,
Miami Beach.FL 33139 500 250 500 Above Ground _ Diesel Tank Wagon
2100 Park Avenue,Miami Beach,
FL 33139 . 1,000 50 150 Above Ground Diesel Tank Wagon
1661 Pennsylvania Avenue,Miami
Beach,FL 33139 500 100 — 200 Above Ground Diesel Tank Wagon
1551 Washington Avenue,Miami
Beach,FL 33139 _ 200 75 150 Above Ground Diesel Tank Wagon
1755 Meridian Avenue,Miami
Beach,FL 33139 500 100 200 Above Ground Diesel Tank Wagon
I I NODEnoUM N0,1
ranON TO BID CTB)NO.2019.014AG
PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL
EXHIBIT B
Invoice/Bill of Lading for each product and each delivery method.
4 ADDENDUM NO.1
INVITATION TO BID(ITB)NO.2018-014-AG
PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL
***** PLEASE PAY *****
***** FROM THIS *****
***** ORIGINAL *****
***** INVOICE *****
INVOICE # 757652
SHIP T0: REMIT TO:
CITY OF MIAMI BEACH
FLEET MANAGEMENT DEPARTMENT
140 MACARTHUR CAUSEWAY
MIAMI BEACH, FL 33139-5101
ACCOUNT # •
•
ORDER #
BILL TO: CITY OF MIAMI BEACH !.
140 MACARTHUR CAUSEWAY CONTROL #
757652
MIAMI BEACH, FL 33139
TERMS: SHIP VIA: TERMINAL: REL # DEL DATE INV DATE
Net 30 FLA.ROCK 6 T.L PT EVERGLADE,FL 543-461 04/03/2018 04/16/2018
B/L NO DESCRIPTION GROSS NET PRICE AMOUNT
649198 ULSC CLEAR 15:02 7600 7536
DIESEL FREIGHT 7600
--
FED EXC LUST GOVT TA
FL LOCAL OPTION TAX
FL MTR FUEL TAX - D !.
FL POLLUTION TAX
FED ENV REC FEE
DUE DATE 5/16/2018
Delivery Hours: 8:00 AM - 3:00 PM ? Delays may be experienced should drivers arr
ive prior Lo 8:00a.m.
NO DELIVERIES WILL BE ACCEPTED AFTER 3:00 P.M. DRIVERS W
ILL NOT BE P
FUEL SOLD AT A TAX-EXCLJDED PRICE. WE CERTIFY THAT THE DIESSL FUEL DOES NOT
CONTAIN VISIBLE EVIDENCE OF DYE.
PLEASE SEE UPDATED BANK INFORMATION IN TEE "REMIT TO" SECTION ABOVE] THANK YOU.
***** PLEASE PAY *****
***** FROM THIS *****
***** ORIGINAL `****
***** INVOICE *****
INVOICE ft 757649
SHIP TO: REMIT T0:
CITY OF MIAMI BEACH
FLEET MANAGEMENT DEPARTMENT
140 MACARTHUR CAUSEWAY
MIAMI BEACH, FL 33139-5101
ACCOUNT #
ORDER #
BILL TO: CITY OF MIAMI BEACH
140 MACARTHUR CAUSEWAY CONTROL #
759649
MIAMI BEACH, FL 33139
TERMS: SHIP VIA: TERMINAL: REL # DEL DATE INV DATE
Net 30 FLA.ROCK 4 T.L PT EVERGLADE,FL 543-458 4/03/2018 04/16/2019
•
B/L NO DESCRIPTION GROSS NET PRICE AMOUNT
691223 87 UNL W/10%ETH 11:58 8811 8707
GASOLINE FREIGHT 8811
MIAMI-DADE CO GAS TX
FED EXC LUST GOVT TA
FL INSPECTION FEE
FL MTR FUEL TAX
FL POLLUTION TAX
MOVING CHARGE
FED ENV RFC FEE
DUE DA'Z'E 5/16/2018
•
Delivery Hours: 8:00 AM - 3:00 PM ? Delays may be experienced should drivers arr
ive prior to 8:00a.m.
NO DELIVERIES WILL BE ACCEPTED AFTER 3:00 P.M. DRIVERS W
ILL NOT BE
PLEASE SSE UPDATED BANK INFORMATION IN THE "REMIT TO" SECTION ABOVE! THANK YOU.
LIGHT OIL BILL OF LADING ANDIOR PRODUCT RECEIPT
NOT NEGOTIABLE.
{8R CHEMICAL EMERGENCY SPILL,LEAK,FIRE EXPOSURE DR ACCIDENT CALL CHEMTREC 000-424-9300 CITGO petroleum Corp CCN 4886
SEE EMERGENCY RESPONSE,HEALTH AND PHYSICAL HAZARDS
en this Instrument constitutes a Rill of Lading.Ih a pmpeny Jmcnbed below,in Any gasoline listed below Is In This is to cents that the horel nna med Except when Indica led es Shipper.
-epI good alv
le re ced by the carrier shown herein,which corder agrees to conpance own ppll prop y T Supplierliability for I ighl
i
theignee sol Cortnat an shown herein subfecl to Ne tains and standards for owl 011y deserted. 6 d. d J and charges SM1'
wMlrooe oldie special cm.met bathes me came(and the ccagnor h effect on the the lime el the product transfer and labeled,end are in proper condtron for oeaignee is labs tar r40and tenor
date of the issue of this BO el Ledmg In the absence of a special contract. Ras been additieed.ecasal where Immparlelion accord ing le Ino sharps.Sestina ton If shown l5
transportation Ma be s ugecuo all me lemur end cenaduons or the camels tariffs nonan u e noted,in accordance aagmes a reguletim,s of the oast plated ey the Sipper.
will be on pedlonn ed in compliance wreed itithhe earner that the densell applicable Rulees Regulations Ration
ands Laws. Setsant ction 211 of me LI Sanenh Air
under Department elirenNoHoSon
BOL NUMBER 689419
RECEIVED BY CARRIER PER DRIVER . RECEIVED AT DESTINATION
X OELTON CAMPBELL r;.p,i -, r..v.r, --.-: CA- CUSTOMER ,
SUPPLYING CITGO Petroleum Corp EPA p: 40446100E TCN11: T65FL2157 SPLC k: 499440 TERMINAL 954525,5742
TERMINAL: em Southeast 20th Sires Ft.Lauderdale,FL 33316 PLANT N: 3103 PHONE NO.:
• DAA. HAZARDOUS MATERIAL DESCRIPTION
HM (NINA Number DOT Shipping Name Hazprd Class Packing Group GALLONS LOADED(GL)
X UN1203 GASOLINE _ PGII,l cargo tank 8513
Total: 8513
CONSIGNEE: a DESIGNEE CARRIER: FLORIDA ROCK&TANK SUPPLIER: 9901OITGOPETROLEUM CORP-
(SOLOTO) ---- (SHIP TO) LINE 1001 ART MUSEUM
DR 3RD FLOOR SHIPPER: 9903CITG0 PETROLEUM
CUSTOMER TYPE: UCBrended JACKSONVILLE,FL 32207 UNBRANDED- ,
POICUST RD-n: CUSTOMER DEBT: 224540 SCAC: FLRT TAX LICENSE:
LOAD RACK: Bey 3 CUSTOMER CARD: 229540 CARRIER FEIN: 59-3024457 DRIVER CARD: 24307
LOAD START: 3/21/2018 11:33 CUSTOMER FEIN: TRAILER: FLRT 1512 DRIVER NAME: CELT ON CAMFBELL
LOAD END: 3121(!01811;45 VAPOR ID:
)
FINISHED PRODUCT II
Product Description Gross(GL) Net(GL) API Temp,(F) OCT RVP Footnotes
12800 GAS 8TOCT>=30RVP 10%E CEG 8613 8436 64.2 72.61 87 0 1,2,3.
Gasoline: 76627593__
Ethanol: 851 845
1E10: Contains between 9 and 10 vol%ethanol Go not mix with gasoline containing arlN6ing other than between 9 and 10 vol%ethanol.
1 Con entional Gasoline. This product does not meet the requirements for reformulated gasoline and may not be used in any reformulated gasoline covered area
3.No assigned RINs Transferred by CITGO Petroleum Corp.
4This gasoline should not be>old or used In oonvetional gasoline non-attainment areas requiring gasoline with a mapum RVV of 7 B PSI or less
4 al/ U-)
,
0 '9
---- 79'
alii 65 24/cb -0
EMERGENCY RESPONSE, HEALTH and PHYSICAL HAZARDS
G ASOUNE...UN1203 PLL GRADES) ETHANOL AND GASOUNE MIXTURE.GREATER THAN to%ETHOPNGERUN>476 DANGER!IMABLEI HIGHLY
;LwMHARFBLE,LE,HARMAFULL L OR FATAL
F SWAT LOWED
FUEL OIL—NM 993 KEROSENE....UN1223 FUEL AVIATON,,,,Uane>(TURSINE ENGINE)
D
ETHANOL..UN1P0(DENATURED ETHANOL)DANGER I FLAMMABLE LIQUID HARMFUL OR FATAL IF SWALLOWED.CANNOT SE MADE NON.TCXIC
TIAL HAZARDS
EIRE OR EXPLOSIQt.H HLV FLAN MARLS WAI be eesty looped by heal,sparks r flames-Vapors may form'Wailes Matures with aiLNapori may trawl m sauce of tram and flash beck.Anel vapor
e heavier than eh,they will weed Yong ground end collect In lox or con5ne d areas O e seta be,em ants,tanks I.'Vapor esplos ne hazard Indoor.outdoOrs or In sewe2.'RunW to sewer may la fire or
cop osion nazard..Conal nnn may explode ether heated.•Many liquids ere lighter Ilan wafer
HEALTH:•Flro may produce Imla:rng.wrmshe and/,r toJc gases.•Vapos maycause opines,or sWbcat on -Runoff Imm Ire control or diwtionwater may Came pollrion.
PUBLIC SAFETY(CALL EAa CY RESPONSE TELEPHONE NUMBER 000-424-9300)
Nice ale 501 or leak area am imrlediatalyl k 21.lose melon(0010 ISO las?In alle N ans..K asp unaatharlzad personnel away tStay upwindeep outI low areas.•Vent!ato closed sTaces baa
entaPROEGTVE CLOTHING. Wearpositive pressure l-conaOed bra in app (SCB ).,S1rucl.Tal firefighters'prolocITe clothing will only P - m' d pW
EVACUATOR;4arge SPIV:Consider inika I downs('.d...salutation Tarot least 300mam IIOCO feet).•FIRE da Ws.rad ether tank suck Is tnealved in a areISOLATE tor&earnests(¢ A I directions,
▪ conTider rrIlipl evicualion ler BOO meet 1112 mile)In Il 2-23ctions. EMERGENCY RESPONSE
FIRE:CAUL ON;All 01 those pmdn<Is naw a awry loas flash pointt Use of water spray when fig hA ng h re may be inefficient sSmall Fires:.Ory chCO2.wale(spray annular foaAlcohV resistant T cramis
required for ethanol(Denatured Alcohol)ano et'ranol end gasoline m IN rs..Urge Fires:Wale!,sprat tag or foam.•Do not use straighl¢roam s.•Mow C ontanem Tem Om area.If you car do d Nadel .'Fire
ins ofvleg N Tank or Car l Taller loads:Dg 11 fire from nov mum distance or use unm a nr,ed nose bald ars or mane nozzles.-Cool container with foednc quant lies d Y Sr Ii nal well start e s out..Wlthrraw
m
e Iy In case rising Sound from Nentng safely Takao or diswlamtii en]F lank. ALWAYS stay awes from Ina ends N tanks.'For mas stow fee cse unmanned hose holders montorsantes; Sees is
possible.owl Inbraw Isom area and let lire bun.
38ILL OR LEAK: 1 DMINATE all l9nillen sources Ira em oklns.t ares,spade enflames n Imm ediate Wes).•Allaq uip n ant used when handling Vie product must be grounded •De rut to or walk lhrougn soli
maledal..Slop leak U you Com do itwim<0rik•Pmlem entry intowebnays,sewersepealed sieve asAVaoohstPoresdng team maybeusedlo reduce moron•Absorb or cover with dry earth
send or other non-com bus tibia material,transfer to containers.Vse Bd
Been nrspalt ng loads tocollectebsabad maleial.'Large Spills:Ova far ahem of ligutl spml tort ate'disposal.'Waler spray may'sauce
solder,but may not pawn)ID/at min closed Specos.
mama to fresh all.Call emergency medical cmo..p oly anitl del leepireson If UeLm Is not bimath ing.'Mm irate tar oxygen Ifbraefling is difficult-Remove end isolate mntm n tlN clothing
noes. eas.de se of contact with sues tante immediately flash skin of yes with running water for el least 20 minutes..Wash skin vet soap aid wafer.'Keep N nim warm and quiet'Ensure that medical personnel
awareare of toe malenatht inwlwd,and lake prelcawons 10 nr a1st Ltem se iwe. pag01 0t1
Print Time:0312112018 11:45 Version:1.0.0.5
'7a1 In I x'79
TOr
'i SOLD TO/ PLANT ID14 00000A7 BOL#
SOLD TO: CONTRACT# p0# FOLIO It: 03/027 . 1468627 li
SHIPMENT ORIGIN:
1150 Spangler Blvd.
Pt. Lauderdale, FL 33316
SHIP TO: SHIP TO# ! TRANSFEROR:
22777Mobit Oil Corporation
I 22777 Springwood Village Parkway
LOAD IN/ LOAD OUT/ Spring, Tx 77389
. DATE: DATE: FPA Facility Req, & 0435081694• li
10:06 10:20
03/27/18 03/27/18 EPA k: FEIN It:
TRNS CODE: 530 SEQR: 8198 4343 13-5401570
NO.UNns& BASIC DESCRIPTIONTOTAL QUANTITY
CONTAINER TYPE !demises Nw
emises NuN MN,Wept Shippingmrv
g Kax. m my r.ainr arm!,pry WmL 111.202,1721111 .Wt r.II on.v.mme
1 CARGO TANK UN1203, GASOLENE, 3, P.G. II 8500 GALLONS
e,5?Y CC /du.* c cC, I ` 7 a-t`A'�-rlwfz 6'- my�R.� r,.a Q( f(
FOR PRODUCT EMERGENCY-SPILL,LEAK,FIRE,OR EXPOSURE,CALL'CHEMTREC 800-424-9300 DAY OR NIGHT.CCN687006
SEE REVERSE SIDE FOR HAZARDOUS WARNING.INITIAL EMERGENCY RESPONSE GUIDE(ERG128)AND OTHER INFORMATION.
. METERY 1 MMATERIAIM MATERIIDESCRIPTION I GROSS TEMP. GRAVITY NET
' Bay-02 101368 87 OCT CG 3.5W802ETOH GENADD 3950 69.6 61.9 3924
03-01 103685 87 OCT CBOB - BASE 3555 3533
03-02 106268 ETHANOL,NO RINS TRANSFERRED 395 391 ..
Bay-02 101368 87 OCT CO 3.5W%02ETOH GENADD 4550 70.8 61.9 45165066
02-01 103685 87 OCT CBOB - BASE 4095
02-02 106268 ETHANOL,NO RINS TRANSFERRED 455 450
Total Gallons: 8500 8440
THIS PRODUCT IS CONVENTIONAL GASOLINE CONTAINING DETERGENT ADDITIVE. THIS
PRODUCT DOES NOT MEET THE REQUIREMENTS FOR REFORMULATED GASOLINE AND MAY NOT BE
USED IN ANY REFORMULATED GASOLINE COVERED AREA. .
E10: CONTAINS BETWEEN 9 AND 10 VOL% ETHANOL.
This volume of neat or blended ethanol is designated and intended for use as
transportation fuel or jet fuel in the 48 e.S.contiguous states and Hawaii. Any I
person exporting this fuel is subject to the requirements of 40 CFR 60.1430. I
DOR LTCENSE k 13-5401570 •
•
EXXONMOBIL IS RESPONSIBLE FOR COLLECTING AND REMITTING THE STATE NoTOR FUEL TAXES.
1
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Si
•
Rei s if
ALL DOT SHIPPING INFORMATION CONTAINED ON PAGE NO. 1 PAGE NO. 1
���{{{DRIVER NA DRIVER# SLAC FEIN# Carrier has loaded and erupted the above named materials and
/ IG Fg,Y 21631 F
ERI P0593029957 certifies that this shipment is properly placarded and the container
IIIrT CK: C_.' , LER 1:202
supplied for th5 shipment is a proper container for the transportation
of this Commodity under D.O.T.regulations. Driver acknowledges
CARRIER FREIGHT Emergency Response
Response Guide 128 Inform.'. received an reverse everse
& TANK LINES COLLECT
L side of this document.
• III1111IIIIIII ;Ti,I, H34F22 03/27/18 Q
DRIVER/AGENT
SIGNATURE:
—
14481247 — ® llI
Riverside Fueling,Inc.
6800 S.W.40th Street.1:295
Miami.FL
US
(305)907-0453 1110
ri‘ersidefueling
.ap«
cum
INVOICE
BILL TO INVOICE it 8594 `
SHIRLEY THOMAS DATE 1_2.112017
CITY OF MIAMI BEACH- DUE DATE 1_2122.2_017
PUBLIC WORKS TERMS Due on receipt
UI LCNI1'IPIN ILAU t,il1 h.A11. AVIUCA'I
Sala 12'12 2017 2_82.50 2.44 689.30
8274 DLS
ORDERED BY LAZARO
NO SALES TAX.
CERTIFICATE RECEIVED
BALANCE DUE $689.30
age
\ 1 L22�1
?.b. 1.01$
P.O. Box 667568, Doral, FL 33166 Invoice
TeL (305) 593-0705 Fax(305) 591-1769
By www.bvoil.com
Invoice 01 -728734
Invoice Date 10/17/17 Ship Date 10/17/17
Bill To Number Ship To Number Cust. P.0. 1) BL 0 Terr./Sales
CITYMB CITYMB 20170439-00 421612 44 44
11 City - Miami Beach City - Miami Beach
1700 Convention Ctr Drive I 7950 NW 58th Street
3rd Floor-Finance AP Div Pick up at BV plant
Miami Beach FL 33139 Doral FL 33166-0000
Shipped Via Company Vehicle Order Number 737273.00
Product No. Description Price Ordered Shipped Extension
10LS 00 NA1993 CLS Diesel $2.03520 2000 2000.0 4070.40
ULS Diesel Fuel PGIII
Highway Motor Vehicle Use, 15 PPM
Sulfur content is .05% or less by weight
As per ASTM METBODE 04057-88,
D129-91, D2622-94 or 04294-90
By rule N 62-297. 440 (1) .
This Diesel Fuel does not contain
visable evidence of dye.
Sub-Total 4070.40
FED% Fed Excise Tax Exempt-Diese $0.00000 2000.0 0.00
FLO Florida Excise Tax-Diesel $0. 17400 2000.0 348.00
FLDL Florida Local Tax-Diesel $0. 14400 2000.0 288.00
FLP FL Pollutants Tax $0.02071 2000.0 41.42
FSPILL Fed Spill Tax - Diesel $0.00214 2000.0 4 .28
Invoice Total 4,752.10
M .thandiae Recd By _Dae Time
Dover Truck I I Empty Omms Returned
Net Due: 15 Days Due Date: 11/01/17
ByCOMPANY
Fuels & Lubricants
ril 305-593-0705 `N
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Cal 74 TSe ad
Sold To
Address !TRUCKNO. PAID CHARGE
Phone No. -�
PRODUCT GALLONS I PRICE AMOUNT
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IDENTIFICATION r GALLON READING FINISH 4-
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GALLONS DELIVERED 0
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Received
Payment 4
Delivery Received \ 11 /0 killTauacM�sv vv
in Good Condition k1A�\t I N " D
CUSTOMER
421612
INVITATION TO BID ( 113)
PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL
2018-014-AG
BID ISSUANCE DATE: APRIL 6, 2018
BID DUE: MAY 7, 2018 @ 3:00 PM
ISSUED BY:
ALIAN GONZALEZ
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139
305.673.7000 x 6790 I ALIANGONZALEZ@miamibeachfl.gov www.miamibeachfl.gov
BEACH
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED N/A
0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3
0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 16
APPENDICES:
APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS
APPENDIX B "NO BID" FORM
APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS
APPENDIX D SPECIAL CONDITIONS
APPENDIX E COST PROPOSAL FORM
APPENDIX F INSURANCE REQUIREMENTS
ITB 2018-014-AG 2
BEACH
SECTION 0200 INSTRUCTIONS TO BIDDERS
1.GENERAL.
This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective
Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the
City's consideration as an option in achieving the required scope of services and requirements as noted herein. All
documents released in connection with this solicitation, including all appendixes and addenda, whether included
herein or released under separate cover, comprise the solicitation, and are complementary to one another and
together establish the complete terms,conditions and obligations of the Proposers and, subsequently,the successful
Bidders(s) (the"contractor[s]") if this ITB results in an award.
The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder
who has received this ITB by any means other than through PublicPurchase must register immediately with
PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may
result in disqualification of proposal submitted.
2. PURPOSE.
The City is currently piggybacking from a State of Florida contract for the delivery of diesel fuel and unleaded
gasoline. The purpose of this solicitation is to establish a contract with a qualified vendor(s) to: 1) provide the
delivery of diesel and unleaded gasoline to various facilities Citywide, 2) provide all labor, equipment necessary to
fuel the City's Tank Wagon at the vendor(s) storage facility that shall be located within a 25 mile driving distance
from the Fleet Management Division located at 140 MacArthur Causeway, Miami Beach, FL 33139 and not required
special access clearance 3) to be placed on a Pm-qualification list in order to provide emergency purchases and
delivery of diesel and unleaded gasoline to multiple facilities Citywide. The main user departments from the contract
established pursuant to this solicitation are the Fleet Management Division, Property Management Department,
Public Works Department, Police Department and the Department of Emergency Management. During Fiscal Year
2017, the City spent approximately$1,800,000 in the diesel fuel and unleaded gasoline.
3.SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows:
ITB Issued April 6, 2018
Pre-Bid Meeting April 18, 2018 @ 10:00 am
Deadline for Receipt of Questions April 27, 2018 @ 5:00 pm
Responses Due May 7, 2018 @ 3:00 pm
Tentative Commission Approval Authorizing Award June 6, 2018
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Procurement Contact: Tdephone: Email:
Allan Gonzalez 305-673-7490 AlianGonzalez• miamibeachfl.rov
Additionally. the City Clerk is to o- ••i-. on .11 •mm mi tions vi. --m.il .L R.f.-I r.n.•.(o)miamibeachfLrov,
or via facsimile: 786-394-4188.
ITB 201 8-014-AG 3
BEACH
The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be
received no later than ten (10)calendar days prior to the date proposals are due as scheduled in Section 0200-3. All
responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
4. PRE-BID MEETING OR SITE VISITIS). Only if deemed necessary by the City, a pre-bid meeting or site visit(s)
may be scheduled.
A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
Procurement Department
Conference Room
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these
steps:
(1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America)
(2) Enter the MEETING NUMBER: 9415468
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
ITB expressing their intent to participate via telephone.
5. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are
not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site
visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this
solicitation.Addendum will be released through PublicPurchase.
6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised
and until an award recommendation has been forwarded to the City Commission by the City Manager are under the
"Cone of Silence." The Cone of Silence ordinance is available at
http:f/library.municode.com/index.aspx?clientID=13097&statelD=9&statename=Florida. Any communication or
inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception
communications with the Procurement Director, or his/her administrative staff responsible for administering the
procurement process for this solicitation providing said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.
7. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http://wvww.miamibeachfl.govlcity-hall/procurementfprocu rement-related-ord inane-and-proced u res/
• CONE OF SILENCE CITY CODE SECTION 2-486
• PROTEST PROCEDURES. CITY CODE SECTION 2-371
• DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3
• LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406
• CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487
ITB 2018-014-AG 4
Hc: BEACH
• CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT
ISSUES CITY CODE SECTION 2-488
• REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL
BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373
• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE-
DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374
• FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300
• ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449
8. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before
submitting a Bid, to:
• Examine the solicitation thoroughly.
• Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress,
performance or furnishing of the Work.
• Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and
ordinances that may affect costs, progress, performance, furnishing of the Work, or award.
• Study and carefully correlate Bidders observations with the solicitation.
• Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder
knows or reasonably should have known.
• The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has
complied with the above requirements and that without exception, the Bid is premised upon performing and
furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope
and detail to indicate and convey understanding of all terms and conditions for performance and furnishing
of the Work.
9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS.The City reserves the right to postpone the deadline
for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any
such postponement to all prospective Bidders through PublicPurchase.
10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due
date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and
proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code
Section 2-371 shall be barred.
11. JOINT VENTURES. Joint Ventures are not allowed. Proposals shall be submitted only by the prime contractor
who will serve as the CMR. The City will only contract with the prime contractor who will serve as the CMR.
Proposals may, however, identify other sub-contractors or sub-consultants to the prime Proposer who may serve as
team members.
12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-
3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern
owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within
five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or
contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the
adjusted prices of two (2)or more bidders which are a small business concern owned and controlled by a veteran(s)
or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written
ITB 2018-014-AG 5
BEACH
request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and
service,then the award shall be made to the service-disabled veteran business enterprise.
13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools,
services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be
otherwise expressly provided in the solicitation.
14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest
responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended
for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the
City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall
exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems
to be in the best interest of the City. The City Commission shall consider the City Managers recommendation(s) and,
may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids
received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides
that the City may consider the following:
• The ability,capacity and skill of the bidder to perform the Contract.
• Whether the bidder can perform the Contract within the time specified,without delay or interference.
• The character, integrity,reputation,judgment,experience and efficiency of the bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with laws and ordinances relating to the
Contract.
15. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or higher), as
available, by line item, by group or in its entirety, beginning with lowest, responsive, responsible bidder (primary),
followed by the second lowest, responsive, responsible bidder (secondary), and continuing with other responsive,
responsible bidders in order of next best cost. The City will endeavor to utilize vendors in order of award. However,
the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with
any contractor delivery requirement; 2) it is in the best interest of the City to do so regardless of reason.
16. BINDING CONTRACT.The signed bid shall be considered an offer on the part of the bidder, which offer shall be
deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of
the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s).
The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted
the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1)Addendum
in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the
City may procure the items or services from other sources and hold the bidder responsible for any excess cost
occasioned or incurred thereby.
17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with
the Bid requirements,terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that
ITB 2018-014-AG 6
- `.' BEACH
may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to
the Bidder.
19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award.
Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120)
calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price
before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may
withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by
delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and
City Commission.
20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from
the same Bidder for the same formal solicitation; provided,that the alternate response offers a different product that
meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the
Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall
be placed in the same response. This provision only applies to formal solicitations for the procurement of goods,
services, items, equipment, materials, andlor supplies.
21.AMERICAN WITH DISABILITIES ACT.To request this material in accessible format, sign language interpreters,
information on access for persons with disabilities, and/or any accommodation to review any document or participate
in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY)
five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).
22. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance
with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit
discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual
orientation, marital and familial status, and age or disability.
23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all
reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and
records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination,
excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents,
papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other
pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the
immediate cancellation of this contract by the City.
25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be
submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will
notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the
Special Conditions.
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26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall
be submitted to the ordering City department.
27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give
written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10)
calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in
default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City,
through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without
cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior
written notice to the bidder.
28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any
informalities or irregularities in this Bid; or to reject all bids, or any pad of any bid, as it deems necessary and in the
best interest of the City of Miami Beach.
29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of
the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven
(7)calendar days prior to the scheduled Bid opening date, a request for clarification.
Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s)from
bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original
specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum
shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt
of any and all Addendum, and filling in and signing in the spaces provided in Appendix A, No. 14 Acknowledgement
of Addendum. Failure to acknowledge Addendum may deem a bid non-responsive.
The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing
by any City representative, unless issued by the City via formal written Addendum to this Bid.
Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755
Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk.
30. COLLUSION.Where two(2) or more related parties each submit a bid or bids for any contract, such bids or bids
shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to
the extent of ownership, control and management of such related parties in the preparation and submittal of such bid
or bids. "Related parties" means bidders or the principals thereof which have a director indirect ownership interest in
another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a
direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be
rejected.
Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract
resulting from collusive bidding may be terminated for cause.
31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard
production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees
items offered and delivered to be new, unused, and free from any and all defects in material, packaging and
workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the
manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All
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containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.
32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded.Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of
days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time
may become a basis for making an award. Delivery shall be within the normal working hours of the City using
Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding
holidays,from 8:30 A.M. to 3:30 P.M.
34. DELIVERY TIME.Bidders shall specify in the attached Bid Form, the guaranteed delivery time(in calendar days)
for each item. It must be a firm delivery time; no ranges(For example, 12-14 days)will be accepted.
35. DEMONSTRATION OF COMPETENCY.
A. Pre-award inspection of the bidder's facility may be made prior to the award of contract.
B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods
and/or services as described in this Bid.
C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform
the services if awarded a contract under the terms and conditions of this Bid.
D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the
City of Miami Beach.
E. The City may consider any evidence available regarding the financial,technical, and other qualifications and
abilities of a bidder, including past performance (experience), in making an award that is in the best interest
of the City.
F. The City may require bidders to show proof that they have been designated as authorized representatives of
a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also
require material information from the source of supply regarding the quality, packaging, and characteristics
of the products to be supply to the City. Any material conflicts between information provided by the source
of supply and the information contained in the bidder's bid may render the bid non-responsive.
G. The City may, during the period that the contract between the City and the successful bidder is in force,
review the successful bidders record of performance to ensure that the bidder is continuing to provide
sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the
bidders performance on contracts awarded to it by the City, the City may place said contracts on
probationary status and implement termination procedures if the City determines that the successful bidder
no longer possesses the financial support, equipment, and organization which would have been necessary
during the bid evaluation period in order to comply with the demonstration of competency required under this
subsection.
36. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be
as follows:
A. Any contract or agreement resulting from the award of this Bid;then
B. Addendum issued for this Bid,with the latest Addendum taking precedence;then
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C. The Bid; then
D. The bidders bid in response to the Bid.
In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished
hereunder, the decision of the City shall be final and binding on all parties.
37. NOT USED.
38. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such
award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by
the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds
for removing the bidder from the City's bidders list.
39. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid
specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality,
design and construction with all published claims of the manufacturer.
The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified
brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items
offered requires complete descriptive technical literature marked to indicate detailed conformance with
specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS
INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL.
Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides
as to a standard of acceptable product quality level only and should not be construed as an endorsement or a
product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that
product(s)offered conform with or exceed quality as listed in the specifications.
40. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears
to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the
City.
41. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a
public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach,
Florida shall receive a "First Priority for any goods and services covered under any award resulting from this
solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are
protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue
of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the
City on a"first priority" under the emergency conditions noted above.
42. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is
not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon
the City's actual needs and/or usage during a previous contract period. The City may use said estimates for
purposes of determining whether the low bidder meets specifications.
43. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all
conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non-
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responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of
the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you
must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The
City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids.
44. FACILITIES.The City, through its City Manager or his/her authorized designee, reserves the right to inspect the
bidders facilities at any time, upon reasonable prior written or verbal notice.
45. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally,
Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to
(a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in
order to perform the services; (b) provide the public with access to public records on the same terms and conditions
that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter
or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for
retaining public records and transfer, at no cost, to the public agency all public records in possession of the
contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored electronically must be provided to the
public agency in a format that is compatible with the information technology systems of the public agency.
46. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the
bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price,
unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid.
47. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official,
employee,contractor,or agent of the City, for the purpose of influencing consideration of this Bid.
48. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers,
employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and
costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting
from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and
shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be
incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required
by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein
provided.The above indemnification provisions shall survive the expiration or termination of this Agreement.
49. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise
provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until
acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City.
If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications,
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the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's
expense.
50. LAWS, PERMITS AND REGULATIONS.The bidder shall obtain and pay for all licenses, permits, and inspection
fees required under the contract; and shall comply with all Applicable Laws.
51. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade
County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the
items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of
Applicable Laws will in no way be a cause for relief from responsibility.
52. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of
Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume
the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work
complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by
negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with
Applicable Laws.
53. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder
agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified,
and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and
all documentation, certification, authorization, license, permit, or registration currently required by applicable laws,
rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations,
authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of
this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract.
54. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions,
and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in
the bid being non-responsive.
55. MODIFICATIONIWITHDRAWALS OF BIDS.A bidder may submit a modified bid to replace all or any portion of
a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time
will NOT be considered.
Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration
of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid
due date and before said expiration date and letters of withdrawal received after contract award will NOT be
considered.
56. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications.
Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These
items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the
City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of
these stipulations may also result in the bidder's name being removed from the City's vendor list.
57. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or
non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
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government or non-profit agency.
58. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied
pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act
of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines
levied because of inadequacies to comply with this condition shall be borne solely by the bidder.
59. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and
its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses
for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in
the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any
way involved in the work.
60. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to
comply with Bid specifications, free of damage or defect, and properly invoiced.
61. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing
the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity
specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE
quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special
Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be
considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment
terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in
accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be
made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a
consideration in determination of award of bid(s).
62. PRODUCT INFORMATION. Product literature, specifications, and technical information, including
Manufacturers Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM".
However, in all cases must be provided within five (5) calendar days upon request from Purchasing Agent.
63. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any
person requiring an accommodation at the Bid opening because of a disability must contact the Procurement
Division.
64. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of
items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the
bidders expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid
opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the
bidders name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason
for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Department,
1755 Meridian Avenue, 3b Floor, Miami Beach, FL 33139.
65. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
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66. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from
the successful bidder. However, the City reserves the right to purchase the items from state or other governmental
contract, or on an as-needed basis through the City's spot market purchase provisions.
67. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without
previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments
will be returned at the bidders expense.
68.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes.
69. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be
given to bidders certifying that they have implemented a drug free work place program. A certification form will be
required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace
program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to
be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or
the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Managers
discretion, which will make a recommendation for award to the City Commission.
70. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise
violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the
City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to
be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by
the bidder of the written termination notice.
In that event,the City shall compensate the successful bidder in accordance with the term of the contract for all work
and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a
consequence of the default.
Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained
by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to
the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from
the successful bidder is determined.
The City may, at its discretion, provide reasonable"cure period'for any contractual violation prior to termination of
the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default
within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this
subsection 1.57.
71. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or
services then remaining to be performed, at any time, by giving written notice to the successful bidder of such
termination, which shall become effective thirty(30)days following receipt by bidder of such notice. In that event, all
finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is
terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance
with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services
actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in
assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any
profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total
extent of the City's liability to the successful bidder upon a termination as provided for in this subsection.
72. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and
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fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the
item(s)offered and furnished.
73. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or
facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and
Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than
$50,000), may require additional items to be added to the Contract which are required to complete the work. When
additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being
requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these
quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract
vendor(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a
Purchase Order(or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary
to add additional items through a formal amendment to the Contract,to be approved by the City Manager.
The City may determine to obtain price quotes for the additional items from other vendors in the event that
fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the
City's discretion.
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SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed
envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound
copies and one (1) electronic format(CD or USB format) are to be submitted, with the original submission or within
two (3) days of request by the City. The following information should be clearly marked on the face of the envelope
or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids
received electronically, either through email or facsimile, are not acceptable and will be rejected.
2. BID PROPOSAL.The Bid Proposal is to include the following:
• TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed
mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non-
responsive.All corrections on the Cost Proposal Form shall be initialed.
FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER INCLUDED IN THE
ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT IN BID BEING DEEMED NO
RESPONSIVE AND NOT BEING FURTHER CONSIDERED.
• TAB 2• Bid Certification,Questionnaire and Affidavits (Appendix A).
• TAB 3— Bidder(s)shall provide the following information:
o For Groups A&C: provide evidence verifying access to at least two (2)port facilities.
o For Group B: provide evidence of the fuel depot that the vendor maintains and operates that
is within 25 miles driving distance from the Fleet Management Division located at 140
MacArthur Causeway and that does not require special access clearance.
The City reserves the right to request any documentation omitted,with exception of the Cost Proposal Form
(Appendix E), Proposal Certification, Questionnaire& Requirements Affidavit(Appendix A), and Bid Bond (if
applicable). Bid Submittals received that do not include the Cost Proposal Form, completed as required and fully
executed, or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any omitted
documentation within three(3) calendar days upon request from the City, or the bid may be deemed non-responsive.
Non-responsive bid packages will receive no further consideration.
3. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered late and not be
accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays,
natural or otherwise.
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APPENDIX "A"
Proposal Certification ,
Questionnaire &
Requirements Affidavit
2018-014-AG
PICKUP AND DELIVERY OF UNLEADED
GASOLINE AND DIESEL FUEL
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
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Solicitation No: Solicitation Title:
2018-014-AG Pickup and delivery of unleaded gasoline and diesel fuel
Procurement Cmtad: Tel. Email:
Align Gonzalez 305-673-7490 AlianGonzalez(o)miamibeachfl.eov
PROPOSAL CERTIFICATION, QUESTIONNAIRE& REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME:
NO.OF YEARS IN BUSINESS: NO.OF YEARS IN BUSINESS LOCALLY: NO.OF EMPLOYEES:
OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS.
FIRM PRIMARY ADDRESS(HEADQUARTERS):
CITY.
STATE: I ZIP CODE:
TELEPHONE NO.:
TOLL FREE NO..
FAX NO
FIRM LOCAL ADDRESS:
CITY:
STATE: ZIP CODE
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT.
ACCOUNT REP TELEPHONE NO.
ACCOUNT REP TOLL FREE NO:
ACCOUNT REP EMAIL.
FEDERAL TAX IDENTIFICATION NO.:
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal
information, applicable licensure, resumes of relevant individuals, client information,financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
ITR 2018-014-AG 18
1. Veteran Owned Business.Is Proposer claiming a veteran owned business status?
YES NO
SUBMITTAL REQUIREMENT:Proposers claiming veteran owned business status shall submit a documentation proving that firm is
certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal
government,as required pursuant to ordinance 2011-3748.
2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier
Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt,by the
City, of the SQR directly from Dun&Bradstreet.The cost of the preparation of the SQR shall be the responsibility of the Proposer,
The Proposer shall request the SQR report from D&B at:
https:l/supplierportal.dnb.comlwebapplwcslstoreslservletlSupplierPortal?storeld=11696 Proposers are responsible for the
accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information
contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For
assistance with any portion of the SQR submittal process,contact Dun&Bradstreet at 800-424-2495.
SUBMITTAL REQUIREMENT:Proposer shall request that Dun&Bradstreet submit its Supplier Qualifier Report directly to the City,
with bid or within three(3)days of request.
3. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer, director,agent, or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse. parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its
affiliates
4. References& Past Performance. Proposer shall submit at least three(3) references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name&Title,3)Address,4)Telephone,5)Contacts Email and 6)Narrative on Scope of Services Provided.
5. Suspension, Debarment or Contract Cancellation.Has Proposer ever been debarred, suspended or other legal violation, or had
a contract cancelled due to non- erformance by an ublic sector agency?
YES NO
SUBMITTAL REQUIREMENT: If answer to above is "YES;' Proposer shall submit a statement detailing the reasons that led to
action(s).
6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions,
as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code') and submit that Code to the Procurement Department with its
proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply
with all applicable governmental rules and regulations including,among others,the conflict of interest,lobbying and ethics provision
of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,
Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,
available at http://www.miamibeachfl.govicity-hall/procurement/procurement-related-Ordinance-and-procedures/
ITB 2018-014-AG 19
8.
1. Effect-0 January 1,2018,savored-employees-must be p^'9-a G"^g.—ge-rate-ofaeJess than$1162 per hour-with heakh
acre benofis Mat toast$2.26 par hour,or a living wage rate of no loss than$13.88 per hour withmit health caro bonofits.
3. Effective January 1, 2020,severed-empleya'must be-pa'dalwrng-wagerateef nsIs's-han$11.78 per hour with he,lth
same-fin-a-pactisulax-yearb
SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to
the living wage requirement.Any payroll request made by the City during the contract term shall be completed electronically via the
City's electronic compliance portal,LCP Tracker(LCPTracker.net).
9, Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited
contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida,and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
YES NO
B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to
domestic partners of employees?
YES NO
C. Please check all benefits that apply to your answers above and list in the`other section any additional benefits not already specified.
Note: some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave:other
benefits are provided directly to the spouse or domestic partner,such as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health
Sick Leave
Family Medical Leave
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached)with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at http:/Iwww.miamibeachfi.govldty-hall/procurementiprocurement-related-ordinance-and-
proceduresl
ITB 2018-014-AG 20
10. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or
reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals,
proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor,or consultant under a contract with any public entity:and may not transact business with any public entity in excess of
the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on
the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document. Proposer agrees
with the requirements of Section 287.133.Florida Statutes,and certifies it has not been placed on convicted vendor list.
11. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the
business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code. including the
blacklisting, divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color, national
origin,religion,sex, intersexuality,gender identity,sexual orientation, marital or familial status,age or disability.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it
is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi.Pursuant to Resolution
2016-29375,the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi.as well as
the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on
behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these
states.
SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document. Proposer agrees it
is and shall remain in full compliance with Resolution 2016-29375.
13. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a
competitive solicitation,unless the proposer certifies in writing that the business has adopted and employs written policies,practices,
and standards that are consistent with the City's Fair Chance Ordinance,set forth in Article V of Chapter 62 of the City Code("Fair
Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an
applicants criminal history until the applicant is given a conditional offer of employment: (ii) prohibits advertising of employment
positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a
statement on an employment application that a person with a criminal record may not apply for the position.
SUBMITTAL REQUIREMENT: No additional submittal is required at this time.By virtue of executing this affidavit, Proposer certifies
that it has adopted policies, practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide
the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the
representations made herein shall constitute a material breach of contract,and shall entitle the City to the immediate termination for
cause of the agreement,in addition to any damages that may be available at law and in equity.
14. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements.The City will strive to reach every Proposer
having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely
responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation,Failure to
obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Initial to Confirm Initial to Confirm Initial to Confine
Receipt Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 _ Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
ITB 2018-014-AG 21
DISCLOSURE AND DISCLAIMER SECTION
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipient's convenience.Any
action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award,or in failing or refusing to make
any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance
of an award,shall be without any liability or obligation on the part of the City.
In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals, may acceptor reject proposals,and may
accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal,the applicant agrees to deliver such further details,information and assurances,including financial
and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,
shareholders,partners and employees,as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipients own risk. Proposers should
rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or
representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its
agents that any Proposal conforming to these requirements will be selected for consideration, negotiation,or approval.
The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be
made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance
only,and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason,without any resultant liability to the City.
The City is governed by the Government-in-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as
required by such law.All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida
Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public
records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true,accurate and complete,to the best of its knowledge,information,
and belief.
Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,or any action
or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous
sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no
liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the
provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
MB 2018-014-AG 22
PROPOSER CERTIFICATION
I hereby certify that: I,as an authorized agent of the Proposer, am submitting the following information as my firm's proposal;
Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this
solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure
and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the
solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to
comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal
with other Proposers and has not colluded with any other Proposer or party to any other proposal, Proposer acknowledges that
all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records
Laws: all responses,data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and
Requirements Affidavit are true and accurate.
Name of Proposers Authonzed Representative: Title of Proposers Authorized Representative:
Signature of Proposers Authorized Representative: Date:
State of FLORIDA ) On this day of ,20_,personally
appeared before me who
County of ) stated that (s)he is the
of , a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the State of
My Commission Expires:
ITB 2018-014-AG 23
APPENDIX B
" No Bid " Form
2018-014-AG
PICKUP AND DELIVERY OF UNLEADED
GASOLINE AND DIESEL FUEL
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Note: It is important for those vendors who have received notification of
this solicitation but have decided not to respond, to complete and submit
the attached "Statement of No Bid." The "Statement of No Bid" provides
the City with information on how to improve the solicitation process.
Failure to submit a "Statement of No Bid" may result in not being notified
of future solicitations by the City.
ITB 2018-014-AG 24
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR INDICATED BELOW:
_Workload does not allow us to proposal
Insufficient time to respond
_Specifications unclear or too restrictive
_ Unable to meet specifications
_Unable to meet service requirements
Unable to meet insurance requirements
Do not offer this product/service
_OTHER. (Please specify)
We do_do not_want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
PROCUREMENT DEPARTMENT
ATTN: ALIAN GONZALEZ
ITB 2018-014-AG
1755 MERIDIAN AVENUE, 3r° FLOOR
MIAMI BEACH, FL 33139
ITB 2018-014-AG 25
APPENDIX C
•
Minimum Requirements
& Specifications
2018-014-AG
PICKUP AND DELIVERY OF UNLEADED
GASOLINE AND DIESEL FUEL
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2018-014-AG 26
Cl. Statement of Work Required. The purpose of this solicitation is to establish a contract with a
qualified vendor(s) to: 1) provide the delivery of unleaded gasoline and diesel to various facilities
Citywide, 2) to provide all labor, equipment necessary to fuel the City's Tank Wagon at the
vendor(s) storage facility, 3) to be placed on a Pre-qualification list to provide emergency
purchases and delivery of diesel and unleaded gasoline to multiple facilities Citywide.
Awarded bidder(s) shall provide skilled workers familiar with, and trained, to do the type of work
required in herein, and shall be qualified to operate or use all equipment needed to accomplish the
work. All equipment shall be maintained by trained and qualified personnel who are directly
employed and supervised by the Vendor(s).
C2. Specifications. Products purchased or delivered shall conform to the specifications below:
1. Gasoline E10, Unleaded 87 Octane must meet automobile manufacturer's requirements
and all State of Florida and Federal regulations. Gasoline shall meet ASTM D439
specifications. Unleaded Gasoline shall have a minimum 87 octane using Research +
Motor/2 measurement method, and shall be volatile hydrocarbon fuel free from water and
suspended matter and suitable for use as fuel in internal combustion engines.
2. Ultra-Low Sulfur Diesel Fuel, Grade No. 2-D for use in diesel engines, per ASTM
specification D975, Grade # 2 S15 complying with Florida Department of Agriculture and
Consumer Services standards 5F-2.001 and shall have a minimum octane number of 40
using ASTM D613.
C2.1 GROUP A) TRANSPORT AND TANK WAGON DELIVERIES OF UNLEADED GASOLINE
AND DIESEL TO THE CITY
2.1.1 Transport truck delivery is defined as a tanker delivery of gasoline andlor diesel fuel of
amounts more than five thousand (5000) gallons. Tank Wagon truck delivery is defined as a tanker
delivery of unleaded gasoline and/or diesel fuel of amounts between five thousand (5000) gallons
and one thousand (1000) gallons. Fuel Truck delivery is defined as a truck delivery of unleaded
gasoline and/or diesel fuel of amounts less than one thousand (1000)gallons.
The City may only consider offers from bidders who have access to at least two (2) port facilities.A
port facility is defined as a direct terminal receiver of fuels from water-borne vessels. Bidder(s) shall
provide the City with a listing of the port facilities to which that bidder(s) has access to.
2.1.2 Delivery requirements: The product shall be delivered within a twenty-four (24) hour period
from the request/order for delivery, unless a longer period is authorized by the City representative.
Deliveries must be made within the hours of 8 am to no later than 3:30 pm, unless other times are
made available by the City representative. Deliveries shall not interfere with any operational hours
of the City's departments. An authorized representative from the City will contact the Vendor(s) to
schedule fuel delivery as needed. The bill of lading shall include the date of the fuel delivery,
delivery ticket number, net gallons/products delivered, and a signature of an authorized agent of
the City witnessing delivery.
Driver(s) must possessed CDL license with Hazardous materials endorsement.
ITB 2018-014-AG 27
The bidder(s) Tank Wagon must be equipped with a meter capable of providing a metered delivery
ticket with each delivery. For Transport deliveries, the bidder(s) must provide the City
representative with a bill of lading from the port facility to certify the gallons delivered. In the event
a dispute in the delivered quantifies arises in excess of fifty(50) gallons, the bidder(s) shall provide
the City with a GPS report for the Transport vehicle used during the delivery.
Deliveries shall be made based on quantities adjusted to 60 degrees Fahrenheit in accordance
with the latest edition of the American Society for Testing and Materials (ASTM)Table 6B, Volume
II, and Petroleum Measurement Tables. Delivery ticket shall reflect the net gallons after delivered
after temperature compensation.
2.1.3 Safety: Deliveries shall always be properly supervised and adequately performed by an
experienced team. The Vendor shall be responsible for the supervision and direction of the work
performed by their employees.
All fuel deliveries shall be accomplished by skilled workers familiar with and trained to make this
type of delivery. Vendor must take all necessary precautions to protect City property from possible
damage and shall at all time guard against such damage or loss. Any damage to City property(i.e.
damage to buildings, trees, utilities, etc.) or incident involving personnel caused by the Vendor
shall be reported by the Vendor immediately to the City's Fleet Department immediately.
All current OSHA safety standards shall be reinforced including, but not limited to, the following
rules:
a) All OSHA and Federal required safety equipment shall be installed and functioning on all
equipment.
b) All equipment shall be in sound working condition and must meet all OSHA Safety
Standards. All workers shall be aware of and trained in the operation of all safety
equipment required.
c) The Vendor shall ensure that employees are equipped with proper safety items such as
glasses, hard hats, gloves, etc.
d) All debris shall be removed to an environmentally approved landfill or recycling center.
e) Proper safety barricades, protective, and covering devices shall be used to dived traffic
and protect personnel. Normal safety signs, necessary lighting and temporary
fencing/barricades around work areas shall be installed and maintained in accordance
with OSHA requirements while the work is in progress. Materials must be secured in
accordance with OSHA regulations when not in use.
f) The City reserves the right to stop all fuel deliveries in progress if proper precautions are
not taken. The City also may stop all fuel deliveries in progress if it appears to be
unsatisfactory.
g) Any spills of fuel product must be reported immediately to the City representative. All clean
up resulting from a fuel product spill will be the responsibility of the supplier or their agent.
2.1.4 Addition or deletion of sites: the City reserves the right to add or delete locations at its
discretion at any time throughout the term of this bid. Any additional equipment/facility added
during the term of this agreement will be handled in accordance with the conditions and prices of
this agreement.
ITB 2018-014-AG 28
2.1.5 Delivery location:
Estimated TANK
Address Annual Qty, LOCATION TYPE Vehicle
140 MacArthur Causeway, Miami
Beach, FL 33139 725,000 Below Ground Gasoline Transport
140 MacArthur Causeway, Miami
Beach, FL 33139 175,000 Below Ground Diesel Transport
1051 Jefferson Avenue, Miami Tank
Beach, FL 33139 500 Above Ground Diesel Wagon
2300 Pinetree Drive, Miami Beach, Tank
FL 33139 3,200 Above Ground Diesel Wagon
5303 Collins Avenue, Miami Beach. Tank
FL 33139 1,100 Above Ground Diesel Wagon
1100 Washington Avenue, Miami Below Ground & Tank
Beach, FL 33139 6,100 Above Ground Diesel Wagon
1700 Convention Center Drive, Miami Tank
Beach, FL 33139 500 Above Ground Diesel Wagon
2100 Park Avenue, Miami Beach, FL Tank
33139 1,000 Above Ground Diesel Wagon
1661 Pennsylvania Avenue, Miami Tank
Beach, FL 33139 500 Above Ground Diesel Wagon
1551 Washington Avenue, Miami Tank
Beach, FL 33139 200 Above Ground Diesel Wagon
1755 Meridian Avenue, Miami Beach, Tank
FL 33139 500 Above Ground Diesel Wagon
In addition to the sites listed above, the City may also deploy temporary pumps, generators and
light towers to different locations citywide during extreme weather and special events. At such
times, the City may require the delivery by Tank Wagon and/or Fuel Truck of unleaded gasoline
and/or diesel fuel for an annual estimated amount of twenty thousand (20,000) gallons. Typically,
these locations are not accessible to vehicles larger than a Fuel Truck.
2.1.6 Pricing: For this group, bidders shall submit a pricing Mark Up for Transport and Tank Wagon
delivery of unleaded gasoline and diesel fuel.
1. Mark Up: this charge shall be defined as consisting of all charges necessary for the bidder
to fully complete and invoice the business transaction, inclusive of delivery,profit, and any
other fees. The Mark up excludes taxes and daily oil price based on the Oil Price
Information Service (OPIS) Branded or Unbranded Rack Average Report for the
appropriate fuel type and category for Miami, Florida.
2.2 GROUP B PICKUP OF UNLEADED GASOLINE AND DIESEL AT THE VENDOR'S FUEL
DEPOT.
The City currently owns a Tank Wagon with a fuel capacity of 4,400 gallons; 2,400 gallon capacity
of unleaded gasoline and 2,000 gallon capacity of diesel. The purpose of Group B is for the City's
ITB 2018-014-AG 29
Tank Wagon to pick up fuel at the vendor's fuel depot (or terminal). The City estimates an annual
fill up volume of 31,000 gallons. Bidder must furnish all equipment, labor, supervision and supplies
required to fill up the City's Tank Wagon with unleaded gasoline and/or diesel, on an "as needed"
basis, at the vendor's fuel depot.
Bidders must maintain and operate a fuel depot; the City will not consider any vendor who provides
the services under this group at any port facilities. The bidder's fuel depot must be located within a
twenty five (25) miles of driving distance from the City's Fleet Management Division located at 140
MacArthur Causeway, Miami Beach, FL 33139.
Bidder(s) must provide all labor to successfully fill up the City's Tank Wagon with diesel and/or
unleaded gasoline. Bidder(s) should be able to provide fueling services on weekends.
2.2.1 Pricing: For this group, bidders shall submit a pricing Mark Up for the fill up of unleaded
gasoline and diesel at the vendor's fuel depot.
1. Mark Up: this charge shall be defined as consisting of all charges necessary for the bidder
to fully complete and invoice the business transaction, inclusive of profit and any fees. The
Mark up excludes taxes and daily oil price based on the Oil Price Information Service
(OPIS) Branded or Unbranded Rack Average Report for the appropriate fuel type and
category for Miami, Florida.
2. The City shall not be responsible for any additional fees, such as registration fees or fees
to access the fuel depot.
2.3 GROUP C PRE-QUALIFICATION FOR EMERGENCY PURCHASES AND DELIVERY OF
DIESEL AND UNLEADED GASOLINE TO MULTIPLE FACILITIES CITYWIDE.
2.3.1 The purpose of this Group is for bidders to deliver the City with unleaded gasoline and diesel
during a declared emergency, catastrophic event and/or extreme weather events. The bidder(s)
shall adhere to the specifications of Groups A and B except"Pricing."
2.3.2 Additionally, the City may request for a vendor(s) to provide a fuel storage vehicle to be
stationed at a City owned facility for the duration of the emergency event in order to facilitate
fueling to equipment deployed citywide. In such cases, the vendor(s) may only be responsible for
refueling the fuel storage vehicle on an as needed basis.
2.3.3 ROAD MAP: The bidders who meet these requirements shall then be deemed to be pre-
qualified to participate in subsequent spot market purchases as required by the City on an as-
needed emergency basis. When such spot market purchases are initiated, a minimum of three (3)
pre-qualified bidders shall be invited to offer fixed prices for specific types of fuel. The bidder(s)
offering the lowest fixed price shall be awarded for that specific purchase. The award to one bidder
for a specific purchase or individual action shall not preclude the remaining pre-qualified bidders
from submitting spot market offers for other specific purchases.
ITB 2018-014-AG 30
APPENDIX D
Special Conditions
2018-014-AG
PICKUP AND DELIVERY OF UNLEADED
GASOLINE AND DIESEL FUEL
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2018-014-AG 31
1. TERM OF CONTRACT: This contract shall remain in effect for two (2) years from date of
contract execution by the Mayor and City Clerk. The City of Miami Beach has the option to
renew the contract at the sole discretion of the City Manager for an additional three(3), one (1)
year periods, on a year-to-year basis. Renewal of the contract is a City of Miami Beach
prerogative, not a right of the Contractor. Such option will be exercised, if at all, only when it is
in the best interest of the City of Miami Beach.
2. METHOD OF PAYMENT: The vendor shall submit an invoice to the City user department(s)
that requested the service through a purchase order. The date of the invoices shall not
exceed thirty(30)calendar days from the date service was provided. Under no circumstances
shall the invoice be submitted to the City in advance of the services being provided. In
addition the invoice shall reference (or include a copy of) the corresponding documentation
(pick-up ticket number) that was signed by an authorized representative of the City user
department at the time the service was provided. Failure to submit invoices in the prescribed
manner will delay payment.
3. QUANTITIES. The quantity or amount specified herein are estimated only and not a
commitment or guarantee of the amounts required by the City under this Bid. Vendor is not
authorized to manufacture, produce, ship or perform unless it has received a release or
request for a specific quantity for items/materials specified in the contract ordered pursuant to
this bid by an authorized representative of the City. All invoices must be equal to or less than
the cost specified in the contract, The City shall not be obligated or liable for any payments in
excess of the amounts released or requested pursuant to this bid or for unit prices that
exceed those stipulated in the contract.
4. METHOD OF AWARD: Award(s) will be made to the (3) lowest priced responsive,
responsible vendors on an item-by-item basis. While the method of award prescribes the
method for determining the lowest responsive, responsible vendor, the City will award this
contract to the designated lowest vendor as the primary vendor and will award this contract to
the designated second lowest vendor as the secondary vendor respectively. If the City
exercises this right, the primary vendor shall have the primary responsibility to initially perform
the service or deliver the goods identified in this contract. If the primary vendor fails to perform
it may be terminated for default and the City shall have the option to seek the identified goods
or services from the secondary vendor. During the term of the contract, the City may also
make award to the third lowest vendor as tertiary if the primary and secondary vendors do not
perform.
Award to multiple vendors is made for the convenience of the City and does not exempt the
primary vendor from fulfilling its contractual obligations. Failure of any vendor to perform in
accordance with the terms and conditions of the contract may result in the vendor being
deemed in breach of contract. The City may terminate the contract for default and charge the
vendor re-procurement costs, if applicable.
5. ADDITIONAL GOODS, SERVICES OR FACILITIES MAY BE ADDED: Although this
solicitation and resultant contract identifies specific goods, services or facilities ("items'), it is
hereby agreed and understood that the City, through the approval of the Department and
Procurement Directors (for additional items up to $50,000) or the City Manager (for additional
ITB 2018-014-AG 32
items greater than $50,000), may require additional items to be added to the Contract. When
additional items are required to be added to the Contract, vendor(s) under this contract may
be invited to submit price quotes for these additional requirements. If these quotes are
determined to be fair and reasonable, then the additional work will be awarded to the current
contract vendor(s) that offers the lowest acceptable pricing. The additional items shall be
added to this contract through a Purchase Order(or Change Order if Purchase Order already
exists). In some cases, the City may deem it necessary to add additional items through a
formal amendment to the Contract, to be approved by the City Manager. The City may
determine to obtain price quotes for the additional items from other vendors in the
event that fair and reasonable pricing is not obtained from the current contract
vendors, or for other reasons at the City's discretion.
6. TESTING: The City shall have the right to request the vendor(s) to test the product delivered
under this bid should there be any questions, at any time, as to the quality of any product
furnished under a purchase contract entered under the terms of this bid at the vendor(s)
expense. Failure to meet this provision of this bid shall be deemed sufficient by the City to
cancel any contract or agreement entered under provisions of this bid. Should it be
determined that any quantity of product purchased does not meet the specifications herein,
such product shall be picked up. at no additional cost, by the seller as directed by the City and
replaced with acceptable product. Product shall be legal for delivery at all times during the
contract term, regardless of possible refinery-originating product specification changes. The
Vendor is solely responsible for such compliance.
ITB 2018-014-AG 33
APPENDIX E
Cost Proposal Form
2018-014-AG
PICKUP AND DELIVERY OF UNLEADED
GASOLINE AND DIESEL FUEL
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2018-014-AG 34
APPENDIX E
COST PROPOSAL FORM
Failure to submit Appendix E.Cost Proposal Form, in its entirety and fully executed by the deadline established
for the receipt of proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in
full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form
(Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E)
completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form
(Appendix E)shall be initialed.
GROUP A: TRANSPORT AND TANK WAGON DELIVERIES OF UNLEADED GASOLINE AND DIESEL
Group Est. Oty (B)
A Per Mark-Up
Item Description Delivery U I M over OPIS
Al Transport delive 8,000 Gallons $
A2 Tank Wa eon delive 500 Gallons $
A3 Truck delive 200 Gallons $
GROUP B: PICKUP OF UNLEADED GASOLINE AND DIESEL AT THE VENDOR'S FUEL DEPOT
Group Est. Qty (B)
B per Mark-Up
Item Description Purchase U 1M over OPIS
Bl Pick Up of Fuel 4,400 Gallons $
GROUP C: PRE-QUALIFICATION FOR EMERGENCY PURCHASES AND DELIVERY OF DIESEL AND
UNLEADED GASOLINE TO MULTIPLE FACILITIES CITYWIDE
We wish to be Pre-qualified to participate in future pricing competition for the sales and delivery of diesel and
unleaded gasoline during declared emergencies or catastrophic events: Yes No
Bidder's Affirmation
Company:
Authorized Representative:
Address:
Telephone:
Email:
Authorized Representative's Signature:
08 2018-014-AG 35
APPENDIX F
Insurance Requirements
2018-014-AG
PICKUP AND DELIVERY OF UNLEADED
GASOLINE AND DIESEL FUEL
PROCUREMENT DEPARTMENT
U55 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
[TB 2018-014-AG 36
MIAMI BEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements"of specifications).
XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included.
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ .00
_Fire Legal Liability $ .00
Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
Other $ .00
XXX 7. Thirty(30) days written cancellation notice required.
XXX 8. Best's guide rating B+;VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
ITB 2018-014-AG 3/
ATTACHMENT C
CONSULTANTS RESPONSE TO THE ( ITB)
Detail by Entity Name Page 1 of 2
ti
5;.0�f.org
Dean -enmf Slate I Division of Corporations / Searcn Records / Detail By Document Nli nm r /
Detail by Entity Name
Florida Profit Corporation
B.V.OIL COMPANY, INC.
Filing Information
Document Number G44601
FEI/EIN Number 59-2304457
Date Filed 06/16/1983
State FL
Status ACTIVE
Principal Address
7950 NW 58TH ST.
DORAL, FL 33166
Changed:04/19/2005
Mailing Address
7950 NW 58TH ST.
DORAL, FL 33166
Changed:04/20/2011
Registered Agent Name&Address
VARAS,ALEJANDRO A
7950 NW 58TH ST.
DORAL, FL 33166
Name Changed: 04/20/2009
Address Changed. 04/19/2013
Officer/Director Detail
Name&Address
Title PD
VARAS,ALEJANDRO A
7950 NW 58TH ST.
DORAL, FL 33166
Title SEC
VARAS, NORMA N
http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetai I?inqui... 6/4/2018
Detail by Entity Name Page 2 of 2
7950 NW 58TH ST.
DORAL, FL 33166
Annual Reports
Report Year Filed Date
2016 04/27/2016
2017 02/10/2017
2018 04/19/2018
Document Images
04,192018—ANNUAL REPORT View image in PDF format
02.10 2017—ANNUAL REPOR- View image in POF format
04(2720IC—ANNUAL REPORT View image in POF format
04,0212015—ANNUAL REPORT View image in POF format
04,182014—ANNUAL REPORT View image in POF format
04/192013—ANNUAL REPORT View image In PDF format
04.2/2012—ANNUAL REPORT View image in PDF format
04.2A2011—ANNUAL REPORT View image In PDF format
05.07..20'0—ANNUAL REPOR— View Image in PDF format
04202009 -ANNUAL REPORT View image in POF format
05.19.2000— n ONar ve View image in PDF format
04/302000—ANNUAL REPORT View image In PDF format
04.232007—ANNUAL REPOR— View image in PDF formal
05.25/2006 pANNUAL REPORT View image in PDF format
O4n920115—ANNUAL REPORT View image in PDF format
0420/2004—ANNUAL REPORT View image in PDF format
04/20.2003—.ANNUAL REPORT View image in PDF format
05/092002—ANNUAL REPORT View image in PDF format
042'2001—ANNUAL REPORT View image in PDF format J
05N22000—ANNUAL REPORT View image in PDF format
U490;19y9—ANNUAL REPORT View image in PDF format
0504/1998—ANNUAL REPORT View image in PDF formal
0281997 -ANNUA_REPORT View image In PDF format
0628/1990—ANNUAL S E PORT View image in PDF format
05NI'I(An—ANNUAL REPORT View image in PDF foriat
http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inqui... 6/4/2018
SMalabar Na Saidiadon Tide.
2018-014-AG Pickup and delivery of unleaded gasoline and diesel fuel
ProcurementCantad TM'. Emat
Allan Gonzalez 305-673-7490 AlianGonzalez(o7miamibeachf.00v
PROPOSAL CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME:
..a
pN CV.- CL M414n.-1Y
NO.OF YEARS IN BUSINESS: 36 NO.OF YEARS N BUSIN SS LOfe1 LY. NO.CF EMPLOYEES:
OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: -�
FIRM PRIMARY ADDRESS(HEADQUARTERS). �f
y`0-O NW S% 5C,
CITY.
'ICZ•ottor`
STATE'. ZIP CODE: SS1r. ra
TELEPHONE NO.: 305- SYj-blob
TOLL FREE NO.:
FAX NO.:
305- Sgt —V.6`t
FIRM LOCAL ADDRESS'.
5c.f.." °. w1OOYt
CITY:
STATE: ZIP COOE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.: 30S E1 - US.
ACCOUNT REP TOLL FREE NO.: -�
ACCOUNT REP EMAIL
GAN mag E•VOr\.CRP M
FEDERAL TAX IDENTIFICATION NO.:
S�- 23GB4V51
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal
information. applicable licensure, resumes of relevant individuals,client information, financial information,or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
8 201 8-014-A6 18
1. Veteran Owned Business.Is Pro er claiming a ve ran owned business status?
YES NO
SUBMITTAL REQUIREMENT:Proposers claiming veteran owned business status shall submit a documentation proving that firm is
certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal
government,as required pursuant to ordinance 2011-3748.
2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier
Qualification Report(SQR)directly to the Procurement Contact named herein.No proposal will be considered without receipt,by the
City,of the SQR directly from Dun&Bradstreet.The cost of the preparation of the SQR shall be the responsibility of the Proposer.
The Proposer shall request the SQR report from D&B at:
httpa:llauppliemortal.dnb.combobapplwcalatorealserviet/SupplierPortal?storeld=11696 Proposers are responsible for the
accuracy of the information contained in Its SQR. It is highly recommended that each Proposer review the information
contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process.For
assistance with any portion of the SQR submittal process,contact Dun&Bradstreet at 800.4242495.
SUBMITTAL REQUIREMENT:Proposer shall request that Dun&Bradstreet submit its Supplier Qualifier Report directly to the City,
with bid or within three(3)days of request
3. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent or immediate family
member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or mare in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent,or immediate family member
(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its
affiliates
4. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name&Title,3)Address,4)Telephone,5)Contacts Email and 6)Narrative on Scope of Services Provided.
5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had
a contract cancelled due to non-performance bylic sector agency?
YES NO
SUBMITTAL REQUIREMENT: If answer to above is 'YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the Citys Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions,
as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all indMduals or entities (induding your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the
office of Mayor or City Commissioner tor the City of Miami Beach.
7. Code of Business Ethics.Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ('Code) and submit that Code to the Procurement Department with its
proposal/response or within five(5)days upon receipt of request The Code shall, at a minimum, require the Proposer,to comply
with all applicable governmental rules and regulations including,among others,the conflict of interest,lobbying and ethics provision
of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT:Proposer shall submit fin's Code of Business Ethics.In lieu of submitting Code of Business Ethics,
Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,
available at hith:/Mrww.miamibeachfi.00v/dtv-hall/orocurementlaocurement-relatedordinance-andorocedures/
141b 2018-014-AG 19
8.
kyr
fire^, ac p•o,^ded in the C'ty'c Ladng Wage Q'divar^e, x arerded. certe.llf—inannr oa the LMng Woo rT""'T^^t-i^
SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees to
the living wage requirement Any payroll request made by the City during the contract term shall be completed electronically via the
City's electronic compliance portal,LCP Tracker(LCPTracker.net).
9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding compeMivety solictted
contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks,the Equal Benefits far Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals,to provide'Equal Benefits'to their
employees wit domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractors employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer ecceR to any benefits to employees with spouses or to spouses of employees?
J YES NO
B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to
domestic partners of employees?
nil YES NO
C. Please check all benefits that apply to your answers above and list in the'other section any additional benefits not already specified.
Note'.some benefits are provided to employees because they have a spouse or domestic patter,such as bereavement leave;other
benefits are provided directly to the spouse or domestic partner,such as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Health Spot}aes Domestic/Oilers
Sick Leave
•/✓
Family Medical Leave J ✓/,
Bereavement Leave
If Proposer cannot offer a benefit to domestic patters because of reasons outside your control. (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached)Mt all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at httolnwnv.miamibeachfl.00vlcit-halVprocurement/procurement-relatedordinance-and-
proceduresl
ITB 2018-014-AG 20
10. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a pudic entity crime may not submit a
proposal proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or
reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,
proposals, or replies on eases of real property to a public entity;may not be awarded or perform work as a contractor,supplier,
subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of
the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on
the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list.
11. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a centred with a business unless the
business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the
blacklisting,divesting from,or otherwise relsing to deal with a person or entity when such action is based on race,color,national
origin,religion,sex,intersexuality,gender identity.sexual orientation,marital or familial status,age or disability.
SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it
is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi.Pursuant to Resolution
2016-29375,the City of Miami Beach,Florida,prohibits official City travel to the states of North Carolina and Mississippi,as weft as
the purchase of goads or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on
behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these
states.
SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it
is and shall remain in full compliance with Resolution 2016-29375.
13. Fair Chance Requirement Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a
competitive solicitation,unless the proposer certifies in witting that the business has adopted and employs written policies,practices,
and standards that are consistent with the City's Fair Chance Ordinance,set forth in Article V of Chapter 62 of the City Code("Fair
Chance Ordinance°), and which, among other Things, 0) prohibits City contractors, as an employer, from inquiring about an
applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment
positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a
statement on an employment application that a person with a criminal record may not apply for the position.
SUBMITTAL REQUIREMENT:No additional submittal is required at this time.By virtue of executing this affidavit,Proposer certifies
that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide
the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breath of the
representations made herein shall constitute a material breach of contract,and shall entitle the City to the immediate termination for
cause of the agreement.in addition to any damages that may be available at law and in equity.
14. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or atter solicitation requirements.The City will strive to reach every Proposer
having received solicitation through the City's e-procurement system, PubliPurchase.com. However, Proposers are solely
responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to
obtain and acknowledge receipt of all addenda may result in proposal disqualification.
initial b Confirm heal b Confirm Initial to Calfian
R pt R R
Addendum 1 Addendum 6 Addendum 11
Addendum 2 t Addendum 7 Addendum 13
Addendum 3 Addendum 8 Addendum 13
Addendum 4 _ Addendum 9 Addendum 14
$1 Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
�Ib 2018-014-AG 21
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the'City')for the recipients convenience.My
action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make
any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or alter issuance
of an award,shall be without any liability or obligation on the part of the City.
In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals,may accept or reject proposals,and may
accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal.the applicant agrees to deliver such further details,information and assurances,including financial
and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors.
shareholders,partners and employees,as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. it is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any
information in this solicitation.
My reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposers should
rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or
representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its
agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval.
The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be
made.My recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance
only,and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no
mason,without any resultant liability to the City.
The City is govemed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as
required by such law.All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida
Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public
records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is Mae,accurate and complete,to the best of its knowledge,information,
and belief.
Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liablity arising out of this solicitation,or any response thereto,or any action
or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and Liquidated damages.The previous
sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no
liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the
provisions of this Disclosure and Disclaimer shaft always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
IIB 2018-014-AG 22
PRO^FOSER CERTIFICA-ICPI
I hereby certify that:I, as an authorized agent of the Proposer, am submitting the following Information as my firm's proposal;
Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this
solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure
and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the
solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to
comply will result in disqualificaton of proposal submitted; Proposer has not divulged, discussed, or compared the proposal
with other Proposers and has not colluded with any other Proposer or party to any other proposal: Proposer acknowledges that
all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records
Laws; all responses,data and information contained in this proposal,inclusive of the Proposal Certification,Questionnaire and
R-r uirements Affidavit are true and accurate.
Name of Proposei sr2A,u'�thmzed Representative. Title of Proposers Aumcr¢ed Representative:
Signature of sAUMoorm�\1\\p\\'�tltlR Wive: Data.
'W7�re' 1 of 4\V6\\!i
State of FLORIDA ) On this day of Af IL 2015personally
) appeared before me k....t who
County of Mdit- D4)4) stated that (s)he is the ' .e., ..-"t
of Sts,1 ow ,a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me: � /-�-✓ !y
IfIJCo Ll,
Notary ublic for the State of Fla R/Dd
My Commission Expires: AlX.- 24-2OI c/
All
CASTRO
d9✓ Notary Public-Slat.M Florida
f.
Commission a FF 912223
4.My Comm.Expires Aug 25.2019
-41:..,farm Dai edn.wpi,Ramrod way Assn.
ITB 2018-014-AG 43
APPENDIX E
COST PROPOSAL FORM
Failure to submit Appendix E, Cost Proposal Form,in its entirety and fully executed by the deadline established
for the receipt of proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in
full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance,cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form
(Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E)
completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form
(Appendix E)shall be initialed.
GROUP A:TRANSPORT AND TANK WAGON DELIVERIES OF UNLEADED GASOLINE AND DIESEL
Group Est. Oty IBI
A Per Mark-Up
Item Description Delivery U I NI over OPIS
Al Trans sort delive 8,000 Gallons $ t4 9
A2 Tank Was on delive 500 Gallons mOM
A3 Truck delive 200 Gallons n-0
GROUP B:PICKUP OF UNLEADED GASOLINE AND DIESEL AT THE VENDOR'S FUEL DEPOT
Group Est. Oty (B)
B per Mark-Up
Item Description Purchase U I M over OPTS
Bl Pick U. of Fuel 4,400 Gallons $ .tlbo
GROUP C:PRE-QUALIFICATION FOR EMERGENCY PURCHASES AND DELIVERY OF DIESEL AND
UNLEADED GASOLINE TO MULTIPLE FACILITIES CITYWIDE
We wish to be Prequalified to participate in future pricing competition for the sales andfelivery of diesel and
unleaded gasoline during declared emergencies or catastrophic events:Yes_ No_✓
Bidder's Affirmation
ConWM: ax/ t. C6.APiM.y
Authorized Rapreaanai.•.:
Aadreaa: 9-yjp ..w 5'f 1,T' OePPt FL. % \Lb
Telephone IOC• cn— b'OW;
Email: etvre:
Representative's �lp,�•
Authorized Representative's Sguhre: Rt`
ITB 2018-014-AG 35
BV Oil Company AMOTOR M J IE
Better than it has to b4
May 22, 2018
To:City of Miami Beach
Question#3-There is no conflict of interest with our company on this bid.
Question#4—Tri Rail- Fuel- Brian Kohlberg-954-788-7910—kohlbergb@sfrta.fl.gov
Amtrak—Fuel—George Chamberlin—215-349-3108—George.chamberlin@amtrak.com
City of Doral-Gasoline- Rudy De la Rosa -305-593-6725
Question#6—No contributions have been made by our company to anyone in the City of Miami Beach.
Question#7—Our company will submit to the city's code of ethics.
7950 N.W. 58th Street, Doral, FL 33166 •Telephone: (305) 593-0705 • Facsimile: (305) 591-1769
www.bvoil.com
J I L3 4', i D'.J, g .'ia4
2016005504
201520'5
LOCAL BUSINESS TAX FELE.:=
C.Th OFDU ;
20
230WH0 WHOLESALE/DISTRIBUTOR _ $80.00
Ali BV OIL COMPANY INC
7950 NW 58 ST
DORAL,FL 33166
I NO RETAIL SALES,NO OUTSIDE STORAGE OR DISPLAYS
I DRY USE ONLY MUST COMPLY 1MTN PN-241 PERMIT
f.. ..
I
i
2017052315292046
OFFICIAL DOCUMENT
Regulatory and Economic Resources
Environmental Resources Management
M I A M I-DADE 701 NW 1st Coon • 7th Flour
Miami, Florida 33136-3912
COUNTY T 305-372-6600 F 305-372-6893
miamidade.gov
Permit No: IW-000241-2017/2018 (2)-GEN SHELL
Permit Issued To: B.V. OIL CO ANY, INC.
Facility Location: 7950 NW 58 ST
MIAMI, FL 33166-
Contact Name/Address:
Attn: Alex A Vents
B.V. OIL COMPANY, INC.
7950 NW 58 ST
MIAMI, FL 33166-
INDUSTRIAL WASTE (IW)
ANNUAL OPERATING PERMIT
DESCRIPTION OP FACILITY/EQUIPMENT
This document issued under the provisions of Chapter 24, Miami-Dade County Environmental Protection
Ordinance, shall be valid from 01-JUN-2017 through 31-MAY-2018. The above named permittee, is hereby
authorized to operate the pollution control facility at the above location which consists of the
following:
Petroleum Products Wholesale and Retail Facility including: Bermed area for storage of aboveground
tanks ranaing in size from 2,500 gallon to 10,000 gallon.
This facility is subject to conditions listed below and in the following pages lif any) of this
permit.
SPECIFIC CO2DITIONS
‘N
1. Operations to be conducted in ordance with the Spill Prevention and Response Plan (PPRP) as
submitted and approved by the Department.
2. All wastes from facility operations shall be stored or disposed of in compliance with County,
State and Federal regulations.
3. Pursuant to Section 24-20 of the Code of Miami Dade County, abnormal occurrences at the facility
shall be reported to the department (305-372-6955) no later than four (4) hours after the
occurrence and a written report submitted within fourteen (14) days describing the nature of the
incident and the steps taken to prevent future occurrences.
4. If at any time this facility is found to be operating inadequately, the owner ust provide
improvements to the operating techniques and/or additional equipment to operate in compliance
with the applicable regulations.
5. Department approval shall be obtained prior to any modifications and/or alterations to facility
operations and/or processes; including modifications to secondary containment areas.
6. All above ground tanks and storage areas for hazardous and/or industrial materials and wastes (if
allowed) must have secondary containment. Design and construction must have departmental
approval.
7. No violations of the Sanitary Sewer Rischarge Standards, as provided in Section 24-42.4 of the
Code of Miami Dade County, shall occur as a result of the facility operations. Violations of said
Standards may result in orders for immediate corrective action, possible modification to the
operation, revocation of this operating permit and/or closure of the facility.
8. No violations of Water Quality standards or cleanup Target Levels (CTLs), as provided in Sections
24-42(3) and 24-44 of the Code of Miami Dade county, shall occur as a result of the facility
operations. Violations of said Standards or CIEs may result in orders for immediate corrective
Lee N. Hefty, Assistant Director
Department of Regulatory and Economic Resources,
Environmental Resources Management
Page 1 of 3
ATTACHMENT D
INSURANCE REQUIREMENTS
APPENDIX F
Insurance Requirements
2018-014-AG
PICKUP AND DELIVERY OF UNLEADED
GASOLINE AND DIESEL FUEL
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
IIB 2018-014-AG 36
MIAMI BEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers'Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in"insurance requirements"of specifications).
XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included.
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ .00
_Fire Legal Liability $ .00
_Protection and Indemnity $ .00
_Employee Dishonesty Bond $ .00
Other $ .00
XXX 7. Thirty(30) days written cancellation notice required.
XXX 8. Best's guide rating B+.VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
ITB 2018-014-AG 37