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Certification of Contract with Urbieta Oil Inc. m MIAMIBEACH Ca CITY OF MIAMI BEACH (a/ '? CERTIFICATION OF CONTRACT TITLE: For Pick Up and Delivery of Unleaded Gasoline and Diesel Fuel CONTRACT NO.: ITB 2018-014-AG EFFECTIVE DATE(S): This Contract shall remain in effect for a period of two (2) years from date of execution by the Mayor and City Clerk of the City of Miami Beach, and may be extended at the sole discretion of the City, through its City Manager, for three (3) additional (1) year terms. SUPERSEDES: NA CONTRACTOR(S): Urbieta Oil Inc. (Primary Vendor for Item A2 and A3) (Secondary Vendor for Item Al and B1) ESTIMATED ANNUAL CONTRACT AMOUNT: N/A A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida ("City"), on June 6th, 2018, approving the award of this Contract, and upon execution thereof by the City and Urbieta Oil Inc., a Florida corporation (the "Contractor"). B. EFFECT - This Contract is entered into to provide for Pick Up and Delivery of Unleaded Gasoline and Diesel Fuel pursuant to City Invitation to Bid No. ITB 2018-014-AG and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the"Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Department of Procurement Management policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 2018-014-AG. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City of Miami Beach, Javier Del Rio/Senior Management, Fleet Department at 305-673-7000 ext. 3602. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and/or commencement of any services/work by Contractor. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or Page 1 ITB-2018-014-AG Page 2 Certification of Contract any portion of work and/or services required by the Contract Documents without the prior written consent of the City. Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS— Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES — Contractor acknowledges that the provisions of the Public Entity Crimes Act, Section 287.133, Florida Statutes, shall apply to this Contract, which statute provides, in pertinent part, that a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge Page 2 ITB-2018-014-AG that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. Page 3 Certification of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Javier Del Rio City of Miami Beach Fleet Management Department 140 MacArthur Causeway, Miami Beach, Florida 33139 Phone:305-673.7000 ext. 3602 Email: iavierdelriotmiamibeachfl.gov With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: Urbieta Oil Inc. 9701 NW 87 Avenue Medley, FL. 33178 Attn: William Eagan Phone: 305.450.5579 E-mail: weagan(d)urbietaoil.com L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An Page 3 ITB-2018-014-AG election to terminate this Contract based upon this provision shall be made within seven (7)days after the finding by the court becomes final. Page 4 Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. R. Contractor shall have no entitlement to perform any services hereunder, or to be compensated for any services, unless set forth in a written Purchase Order. S. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City may require additional items to be added to the Contract which are ancillary or supplemental to the items specified herein and required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for the additional items. If these quote(s) are determined to be fair and reasonable, then the additional items will be awarded to the current contract vendor(s) through either a Purchase Order (or Change Order if Purchase Order already exists) or an amendment to the Contract. Additional items with a cumulative value of $50,000 or less may be approved by the City Manager. City Commission approval is required for additional items with a cumulative value greater than $50,000. Page 4 ITB-2018-014-AG Page 5 Certification of Contract IN WITNESS WHEREOF the City and Contractor havaused this CsrtificationCof Contract to be signed and attested on this 2 G day of J am , 20 6 by their respective duly authorized representatives. URBIETA OIL INC. CITY OF MIAMI BEACH ilk eYBy � sidentl Signature Mayor Print Name ATTEST. ATTEST/ �,, ., XI�� Se4\etary/Signature / n�\ B E,q Atafael E. Granado, City Clerk \ a Print Name cl Date 7 • I ) /l N, ,L L „n DateAPPROVED AS TO FORM &LANGUAGE A FOR EXECUTION ci_W (— c CityA ey (J.. a Date ITB-2018-014-AG Page 5 ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM Comoetitive Bid Reports-C2 C MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: June 6, 2018 SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO. 2018-014-AG, FOR UNLEADED GASOLINE AND DIESEL FUEL (DELIVERY AND PICK-UP). RECOMMENDATION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager's recommendation pertaining to the bids received, pursuant to ITB 2018-014-AG, for unleaded gasoline and diesel fuel. ANALYSIS Multiple departments within the City require regular and diesel fuel for daily operational needs(e.g.,vehicle fueling, generators, etc.) in an estimated annual amount of $1,800,000. FleetThe eewhich gement D City vehicles . The fuelnt requires tosupply department althe o e fuel taank k located at 140 MacArthur Causeway, Miami Beach, FL Tank Wagon which is fueled at the vendor's fuel depot. Other City departments, such as Public Works and Property Management Departments require,fuel from a Tank Wagon to supply permanent generators at pump stations.The Public Works Department often deploys temporary pumps during high tides or other extreme weather events to mitigate flooding that revquire e continuous refueling. Finally,the Police Department also deploys portable generators and light towers for special events, require refueling during periods of deployment. Since fuel is a commodity whose pricing is influenced on a daily basis by many factors,it is not possible or desirable to seek bids for fixed per gallon pricing as contractors would not be able to hold pricing or would bid extremely high prices to mitigate volatility risks. Most governmental organizations utilize an industry pricing benchmark known as Oil Price Information Services (OPIS). OPIS publishes a daily pricing standard for every type of fuel. Most governmental contracts are based on the OPIS pricing for the type of fuel required plus or mous the differential offered by theer the ere Attachmentd C for an i differential tional b(rrochure re or OPIS. As such, what most governmental entities actually bid, including discount)that the bidder would apply to the daily OPIS price for the required fuel. FIB PROCESS 2 Two addentlurre were issued. ITB No,2018-014-AG was issued on April 6, 2018,with a bid opening date of May 7,2018. ( ) The Procurement Department issued bid notices to 69 companies utilizing www.publicpurchase.com website and an additional 22 email notifications. Forty-two (42) prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of five (5) responses from: RKA Petroleum Companies, Inc., BV Oil Company, Pro Energy LLC, Urbieta Oil, Inc. and Mansfield Oil Company of Gainesville. Inc.See Attachment A for bid tabulation. The bids submitted by Pro Energy LLC and RKA Petroleum Companies, Inc. did not provide the Supplier Qualification Report (SCR)from Dun&Bradstreet as required by the ITB.Thus,their bids had to be deemed non responsive. The ITS stated that the lowest responsive,responsible bidder meeting all tems,conditions,and specifications of the ITB would be recommended for award. In its due diligence, the Procurement Department determined that the lowest responsive, responsible bidders meeting all terms,conditions,and specifications of the ITB for each group are as follows: Group Al -Transport(Delivery 5,000gal or greater) Primary-Mansfield Oil Company Secondary-Urbieta Oil, Inc. Group A2-Tank Wagon(Delivery 1,000-5,000gal) Primary-Urbieta Oil, Inc. Group A3-Truck Delivery(Delivery un to 1.000aall Primary-Urbieta Oil, Inc. Group B1-Pick-up by City Primary-BV Oil Company Secondary-Urbieta Oil, Inc. Below is a brief summary of the companies: Mansfield Oil Comoanv of Gainesville Inc Mansfield has been in business for 60 years and is an awarded vendor to multiple contracts such as Miami Dade County Contract No.3143-9/18-9 and State of Florida Contract No.405-000-10-1.In the past three(3)years,the City has procured fuel from Mansfield pursuant to the State of Florida contract According to the information provided by Mansfield, other customers include: Hillsborough Area Transit Authority (HART), FL, Miami-Dade County Schools, FL and Putnam County Schools, FL. Additionally, Mansfield has access to multiple terninals located throughout the State of Florida, including Port Everglades,Cape Canaveral and Tampa. $V Oil Comoanv BV Oil has been in business in the local area for thirty-five(35)years and the company is headquartered in Doral, Florida. BV Oil is an awarded contractor to Miami Dade County Contract No. 3143-9/18-9 and has supplied the City with fuel since 2014. BV Oil manages a fuel depot approximately 15 miles driving distance from the Fleet Management Division's facility and chose to only bid on item B1—Pickup of Fuel and the company. Urbieta Oil IncFlorida. Urbieta has been in business in the local area for eighteen (18) years and the company is headquartered in Medley, Urbieta is an awarded contractor to Miarri Dade County Contract No.3143-9/18-9 and is the current supplier for the City's Tank Wagon. According to the information provided, Urbieta has access to multiple fuel terminals boated throughout the State of Florida such as in Port Everglades,Tampa,Jacksonville and the Kinder Morgan's facilities in Orlando, CONCLUSION Because of the volatility in fuel prices,departments have typically relied on quotes(spot market purchases)prior to making their fuel purchases, This process is inefficient as fuel prices change daily, slows down the City's ability to egteditiously seek the necessary fuel, and prevents the City from benefiting from the purchasing power of the aggregated volume of all departmental purchases. In lieu of continuing spot market purchases for fuel, the Procurement Department sought to centralize all fuel requirements into a single ITE. Combining the aggregated volume of all fuel purchases across the City makes it possible to mexirrize cost savings and allows the City to leverage relationships with contract vendors during emergency situations. The Procurement Department has verified that the pricing obtained through the ITB is significantly lower than what is available through regular market channels. For example,the average price reported for the Miami area for May 21,2018(the most recent data available)for regular unleaded gasoline is$2.82(www.eia.gov -Attachment B), Other sources report much higher pias within the actual City boundaries. This is significantly higher than the price would have been if the City had purchased fuel pursu n. S published price(See Attachment B)of$21762 for t to this ITB award, which would have been May 23, 2018,fforlrThe price regularunl unleaded plusper the$ .017 gallon discoed by summing the unt offered by the lowest bidder for Group Al (See Attachment A). Therefore,after considering the bids received and staffs evaluation,pursuant to ITB 2018-014-AG,I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of contracts to: Mansfield Oil Company, as the primary vendor for item Al: Urbieta Oil, Inc.,as primary for itens A2 and A3, and as secondary vendor for item Al and 31;and, BV Oil as primary for item B1. KEY INTFNDED OUTCOMFS SUPPORTFD Streamline The Deliery Of Services Through All Deparbnents F I NANC IAI INFORMATION All expenditures shall be based on funding approved through the City's budget process. 1 egislative Tracking Fleet ManagemenVProcurement ATTACHMENTS' Mocrvi..ti,.n O Attachment A o Attachment B o Attachment C ATTACHMENT A ..BULAION Eon INVITATION TO at mm MI6 010 AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL M N 6IELDSnEPANOFOIL RN COM .NY „DENUDE LC• IRNA PETROEUM COMPAxus•I DMEMDIL. INC Al . on pa xD,,. M;; �,E,IBD LE GASOLINE DIESEL GEO0a. ] ,MB .e;. . 50],00 . .. NODNBFUELDEPO ' Mme, I.t Up ua I MMe p • n vu4 NLFADF G LITE FVF G ' MYyyp a0 IMO �M ITT D 1 }ELNia I msh to PanurpaLe in Prequ iratmn Pmi PRETWALIFICADONNTOell EMERGENCY ILIA ASF$ LID IDOL dESILw DUx EFa ED GASOLINE TOMULTIPLEi u CITYWIDE YES BiJtlenwe.Beguairtnlen Re's.Wow Duna and Bnerven ^mwpp eia l l Il i.Ii pr PETROLEUM & OTHER LIQUIDS 'A _yc3Yl ag0i .4 Pc 0,Ez-oris Weekly Retail Gasoline and Diesel Prices .,man man mcluli^4 Ta*.n Coln - a.a. 7.1.4m. V Pinot W'aaely_ -a„aa.M,_-,;rte! g�.xwl,a, I.m. / Nm• ProductGProduct rb.. • • KWr'a Gamhm.All Grades • 3C14 30eZ 13rc4 3:1. :344! -.41: ==-cte AI Gado.Conw,ional - 3 N 3+i - r' C4u3 ST_ A • 3014 3M. Regular • :3:0 C4'4 :44 :4:1 :Ki _23fl_ onw.+ontl*mai • 2 370 -r :W _! :iry :314 me+ t. Nia4rae. • 3 3134 3:V 2:1 3= 30&3 .===.5 ..TMVonal AIM • 3143 3134 -:13 _ : 32,4! 3W. =CT! fronmm • 3412 34!- 3.34 iIC 3 344 3304 a'.eym Conrroonal Mas a 3413 345 3 434 34C 3144 32& =3::14 • Sn'wows tnud�Wacn MA- 4dw'Wxx:W-\Mm-w.om scow*n nahMal.mWn 33 we a�m*uWlrwouN nt If 1,0 14 tti MU rr• IA.no4 r.z re u4 A Sco sp gnaw*a•ryof P llnr.a M'a we r rt' ricon.a i.4 sea MVO E+.mmarm-moxas Age",mz nirt.n,l.,t .r nJaen3 Nas�Wl-3.1 444444 V• ACW Y 'TCan ut Ja Pa om 41 47ooWin JW:e e s"no_ an •J•.onrs 5ttlQ al,t:Clie -SC Wan M" 01a }eV S 04 use al Maar'leBy re 44 0 iter o SMrma! :A! Canon W 90^ Wr�h a • Wrpsen VA SOP eaM 3aa'm^.r ld ^+as°aru n.Wn in We M amt mo>.INr Mq•✓ al pro,aniacN Sea la,I ,SUNo+. wort nee..vw*DXMO tC1711u,,*+µn Ptile5f:All 21;It! \beat E3 Over,Dat.. Re, F. Csaar, C:nu iL. k l c1 4 ourcore 4 Intl %pate Topa ROILS' Pei awl LIAO Stay ttNIfIlicti•I rti vo ruts .eonp _ _''� A�0DATE(mAvoomwl e CERTIFICATE OF LIABILITY INSURANCE 6/14/2018THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policyties) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). CONTACTPRO INAME. Cedificate Department BB BBInsurance Marketing Inc PHONE888-728-0817 INCFAX xm:954152-0480 10167 W Sunrise Blvd,3rd Floor INC No G0 Plantation FL 33322 FDDRESS. Certificates@bbimi.com INSORE0.3I AFFORDING COVERAGE XAICr _ INSURER A:FRFSIFIRelail First Ins Co 10700 INSURED UREISTOLI INSURER R'. - - Urbieta Management Investments, Inc. INSURER c: Urbieta Store Operations LLC 9701 NW 89th Avenue INSURER 0: Medley FL 33178 INSURER E. INSURER F COVERAGES CERTIFICATE NUMBER:1388243849 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRl._ AUXSSBR OInwmwOLICY EFF POLICY EXP LIMITS TYPE OF INSURANCE minWW1POLICY NUMBER IMMID ) IMMIDDI COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S F a CLAIMS-MADE OCCLR PREMISE PREMISES.SO TOR RENTED cunencel E MED EXP(Any one person) S PERSONAL SADV INJURY s GEN'P AGGREGATE LIMIT APPLIES PER'. - GENERAL AGGREGATE '.b 'pOLICY I JECT LOC PRODUCTS-COMP/OP AGO E E OTHER •COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY (Ea acnoenl) S BODILY INJURY(Per person) S ANY AUro BODILY INJURY(Per accident) S ■ AUTOSCLOWNED NON-OSCHEDLED HIRED AUTOS PROPERTY DAMAGE $ NON-OW1ED (Per accident) HIREDAVTC9 AUTOS 5 UMBRELLA LIAR 1 OCCUR EACH OCCURRENCE $ - EXCESSLIAB CLAIMS-MADE AGGREGATE E S DED RETENTION _ A WORKERSEMPLOYERS' COMPENSATIONIILID5303E<9 b1B12019 P/1m00t9 X STATUTE EERH AND EMPLOYERS'LIABILITY YIN ANY PROPRIETOR RIEXECUTIVE EL EACH ACC DENT $1000000 (Mandatory BER EXCLUDED' n NIA. E L.DISEASE-EA EMPLOYEE E.1000 00 In DII yes.dere bound ESGRIF IN OF OPE RATIONS bolo E.L.DISEASE-POLICY LIMIT $1,000, JC DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD Ip1,Additional Remade Schedule,may be attached II more space Is required) Blanket Waiver of Subrogation Applies. Proposal Number: ITB 2018-014-AG CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, The City of Miami Beach, Floridado 17 ProcurementMerin Avenue Dnuertment AUlRORIZFD REPRESENTATIVE Miami Beach, FL3 .{/{,/„ aP Miami Beach, 33139 ({`�y7h----- ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD OP IS pricing for May 23,2018. Retrieved from Miami Dade County. "OPTS Contract Beid.merk r}"10:00am Pm AOVAnbra m huE 0.lmrM an. 5/$3/20111 (Ganllnal OPS GROSS CSO$ETHANOL UM MICE horn ONi IINuHt Nml $r ).OW M5SrWr IMSA) S 4.1399 Prommrn MPr ] S L6525 IOiIo5m•l Nod] GRO5SULTRA LOW SULFUR RID OrE PRICE $ 135f ORO OSS uLTRA LOW SULFUR INET 15 DAYS TransportTank Wagon R.4331.5 kIklyaaa Premknn D40554iNUMMaa RapkM r dy46�PYm*an ' -044 064671 0.66E 055 Poen 5 1M? NIA NIA N 3032 62 N/ N/A 5 21602 5 2 1616 D64n555 0013103 NIA I 1NM 5 'Mgr N/ N/A '5511740mM6511-11•519M6511-11•519 Mot per Gall 2.14300 N/A N/A $ 2-M50 N/A $ 130341 N/A N/A 'S two S 2.490 NET A5 DAYS Transport Tank Wagon 1W for PHCD nspinammin DIe ,0iMO4a W Pas ManManI Dens_ Mewl Dyed I d.w he r �� 5 1 5 IN2 5 5 5 ' s'5 3516 Op 5 E 5 5 5 :50055551.1 55"CO 5 10 1 5 10051305' IntTTL 5 1 S 590 6 5 _41760 S 515511 M4mtOMa Prim Ga S L150100 $ )IDI>l2.41510lRO f 115950 2.31640 S 231140 S 2.47490 2.7675010 1 2-460 $ 1470 S 1e7I90 ATTACHMENT B INVITATION TO BID (ITB) AND ADDENDUMS MIAMI BEACH Procurement Department, 1755 Meridian Avenue,3"Floor.Miami Beach,Florida 33139,wwwmiamibeachA gov,305-6737490 ADDENDUM NO. 2 INVITATION TO BID NO. 2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL May 1, 2018 This Addendum to the above-referenced ITB is issued in response to questions from prospective bidders, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only(deletions are shown by strikethrough and additions are underlined). I. ATTACHMENTS: Documents inadvertently omitted from Addendum No. 1 • Exhibit A—2.1.5 Delivery Locations • Exhibit B—Invoice/Bill of Lading for each product and each delivery method. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranadO(EEmiamibeachf.gov. Contact: Telephone: Email: Alian Gonzalez 305-673-7000 ext. 6799 aliangonzalez(cv)miamibeachfl.gov Bidders are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential bidders that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders'questionnaire with the reason(s)for not submitting a proposal. Sin ely, c2..A ATP— ex tie s recur ent Director 1 ADDENDUM NO.2 INVITATION TO BID(ITB)NO.2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL EXHIBIT A 2.1.5 Delivery Locations 2 ADDENDUM NO.2 INVITATION TO BID(ITB)NO.2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL Exhibit A-2.1.5 Delivery locations Estimated Estimated OW. Type of Address Annual Qty. per Delivers Tank Size Tank Location Fuel Vehicle 140 MacArthur Causeway,Miami Beach,FL 33139 725,000 8,500 25,000 Below Ground Gasoline Transport 140 MacArthur Causeway,Miami Beach,FL 33139 725,000 8,500 25,000 Below Ground Gasoline Transport 140 MacArthur Causeway.Miami Beach.FL 33139 175,000 7,500 10,000 Below Ground Diesel Transport 140 MacArthur Causeway,Miami Beach,FL 33139 175.000 7,500 15,000 Below Ground Diesel Transport 1051 Jefferson Avenue.Miami Beach,FL 33139 500 250 500 Above Ground Diesel Tank Wagon 2300 Pinetree Drive,Miami Beach, FL 33139 500 250 500 Above Ground Diesel Tank Wagon 2300 Pinetree Drive,Miami Beach. FL 33139 3,200 1500 3,000 _ Above Ground Diesel Tank Wagon 5303 Collins Avenue,Miami Beach.FL 33139 1,100 500 1,000 Above Ground Diesel Tank Wagon 1100 Washington Avenue,Miami Below Ground& Beach,FL 33139 6,100 3,000 6,000 Above-Greend Diesel i Tank Wagon 1700 Convention Center Drive. Miami Beach,FL 33139 1,000 500 1,000 Above Ground Diesel Tank Wagon 1700 Convention Center Drive, ' Miami Beach,FL 33139 500 250 500 Above Ground Diesel Tank Wagon 2100 Park Avenue,Miami Beach, FL 33139 1.000 50 150 Above Ground Diesel Tank Wagon 1661 Pennsylvania Avenue,Miami Beach,FL 33139 500 100 200 Above Ground Diesel Tank Wagon 1551 Washington Avenue,Miami Beach,FL 33139 200 75 150 Above Ground Diesel Tank wagon 1755 Meridian Avenue,Miami Beach,FL 33139 500 100 200 Above Ground Diesel Tank Wagon I ADDDM NO.2 INVITATENIONUTo ANO.20 NO.2018-014AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL EXHIBIT B Invoice/Bill of Lading for each product and each delivery method. 3 ADDENDUM NO.2 INVITATION TO BID(ITB)NO.2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL ***** PLEASE PAY ***** ***** FROM THIS ***** ***** ORIGINAL ***** ***** INVOICE ***** li T-NVOICE # 757652 SHIP TO: REMIT TO: CITY OF MIAMI BEACH FLEET MANAGEMENT DEPARTMENT 140 MACARTHUR CAUSEWAY MIAMI BEACH, FL 33139-5101 ACCOUNT i ORDER 4 BILL TO: CITY OF MIAMI BEACH 140 MACARTHUR CAUSEWAY CONTROL 4 757652 MIAMI BEACH, FL 33139 TERMS: SHIP VIA: TERMINAL: RFL 4 DEL CATE INV DATE Net 30 FLA.ROCK 6 T.L PT EVEHGLADE,FL 543-461 04/03/2018 04/16/20_8 B/L NO DESCRIPTION GROSS NET PRICE AMOUNT 649198 ULSD CLEAR 15:02 7600 7536 DIESEL PREIGHT 7600 PED EXC LUST GOVT TA FL LOCAL OPTION TAX FL MTR FUEL TAX - D FL POLLUTION TAX FED ENV REG FEE DUE DATE 5/1.6/2018 Delivery Hours: 8:00 AM - 3:00 PM ? Delays may be experienced should drivers err lye prior to 8:00a.m. NO DELIVERIES WILL BE ACCEPTED AFTER 3:00 P.M. DRIVERS W ILL NOT BE P FUEL SOLD AT A TAX-EXCLUDED PRICE. WE CERTIFY THAT THE DIESEL FUEL DOES NOT CONTAIN VISIBLE EVIDENCE OF DYE. PLEASE SEE UPDATED BANK INFORMATION IN THE "REMIT TO" SECTION ABOVE. THANK YOU. ***** PLEASE PAY ***** ***** FROM THIS ***** ***** ORIGINAL ***** ***** INVOICE ***** INVOICE it 757649 SHIP TO: REMIT TO: CITY OF MIAMI BEACH • FLEET MANAGEMENT DEPARTMENT 140 MACARTHUR CAUSEWAY - - MIAMI BEACH, FL 33139-5101 ACCOUNT # ORDER k BILL TO: CITY OF MIAMI BEACH 140 MACARTHUR CAUSEWAY CONTROL it 757649 MIAMI BEACH, FL 33139 TERMS: SHIP VIA: TERMINAL: REL N DEL DATE INV DATE Net 30 FLA.ROCK & T.L PT EVERGLADE,FL 543-458 04/03/2018 04/1.6/2018 B/L NO DESCRIPTION GROSS NET PRICE AMOUNT 691223 87 UNL W/10&ETH 11:58 8811 8707 - - GASOLINE FREIGHT 8811 MIAMI-DADE CO GAS TX FED EXC LUST GOVT TA FL INSPECTION FEE '. FL MTR FUEL TAX FL POLLUTION TAX MOVING CHARGE FED ENV REC FEE DUE DATE 5/16/2018 Delivery Hours: 8:00 AM - 3:00 PM ? Delays may be experienced should drivers arr ive prior Co 8:00a.m. NO DELIVERIES WILL BE ACCEPTED AFTER 3:00 P.M. DRIVERS W ILL NOT BE PLEASE SEE UPDATED BANK INFORMATION IN THE "REMIT TO" SECTION ABOVE! THANK YOU. LIGHT OIL BILL OF LADING ANDIOR PRODUCT RECEIPT NOT NEGOTIABLE. _,-/OR CHEMICAL EMERGENCY SPILL,LEAK,FIRE EXPOSURE OR ACCIDENT CALL CHEMTREC 000424-9300 COG()Petroleum Corp CCN 4886 SEE EMERGENCY RESPONSE,HEALTH AND PHYSICAL HAZARDS Shipper,s th - 1 B. of Lading.the property descnoad below,In Any gownthed below sl *Ns icertify 0' tI a he r e a rr eel E apt when indexn ed WNW I lelpbl apparent good order, received by the shown herein.which UMer agrees le ca m plence with Ne appllcebe : - pro Y proper transport le the miislgn ea and destinedon shown herein subject to the term a and standards for ora Ily In tiled Si d.pgPo led and and ones cheN .ShipperIt N b designee is labia lo.lrelgh and order datlod atlrep - contract between tteabsence sencea and ON special othad effect on me thhe beamNeid l d eW. d -n p charges.Postulation.X shwas N 9 0 all l mM1e In ea be m=eolaspoche canWl hesbeanseer of Irons paccordingl medesignated by ON sapper. yrs pond 6isb dheratea b. ecaar mmgnanaolthecamNalshipmen withr, senile ep' will be pnerformed in corn phance withhel earner mble Rule�Regu'aa1ll ons etnd shipment with 2l1oime Clan PePrAct �penmenldBemp had BOL NUMBER 689419 � ,. RECEIVED AT DESTINATION RECEIVED BY CARRIER PER DRIVER U at,A.;,--. /_„.:.>,—,ed.' CUSTOMER % OELYINGAM et- "•'��"� 400440 TERMINAL 854.525.6742 SUPPLYING CITGO Petroleum Corp EPA N: 404401806 TON 11: T65FL2157 SPLC N: TERMINAL: 901 Southeast 20th Street Ft.Lauderdale,FL 33316 PLANT N`. 3103 PHONE NO.: D.O.T. HAZARDOUS MATERIAL DESCRIPTION PackingGroupGALLONS LOADED(GL) I HM UNINA Number DOT Shipping Name___ HazPrd Llees 3 FG11,1 cargo lank 051] • UN12W CAROLINA r Total: 8513 • DESIGNEE CARRIER: FLORIDA ROCK&TANK SUPPLIER: 0001-C!TGO PETROLEUM CORP'CONSIGNEE: LINE 1001 ART MUSEUM (SHIP TO) DR 3RD FLOOR SHIPPER: 0903-CITGO PETROLEUM CUSTOMER TYPE: UrBranded JACKSONVILLE,FL 32207 UNBRANDED- , SCAM FLRT TAX LICENSE; LOAD RA K, B: CUSTOMER CARD: 224540 CARRIER FEIN; 59-3024457 DRIVER CARD: 24307 LOAD STAR: BayCUSTOMER CARD: 224540/ 3 LOAD START: 3121/301511:33 CUSTOMER FEIN: TRAILER: FLRT 1512 DRIVER NAME: DEGON CAMPBELL APOR IO: LOAD END: 3/21/001811:45 FINISHED PRODUCT Footnotes —1 Product DaactlPllon Gross COL) Net(GM AFI Tenpin OCT RVP 12,J,6 : 12800 GAS BTOCT_=9.0RVP10%E0FG 8613 8438 64.2 _2.61 8T, 0 __ Gasoline7662_]593__ Ethanol: 851 845 ontai - anything Other than between 9 and 10 cel%ethanal f PIG: comtlns between 9 and 10 vol%doessnetLeo not mix Nth gasoentsline for reformulated gasp lne and may not be used in any reformulated gasoline covered area. 1 No asst inedl tNsoTra.Transferred a product net meetm o try Ir 4 Tos psalm RIhsntfberstldyreOnconwtiOaICorp. n-attainment areas requiring gasoline with a malum RVP of 7,8 PSI or less 4Tnia eaaenne should nahesma or used in wnwnonal gasoline nn p 59-- 79 a - b5 T1F EMERGENCY RESPONSE, HEALTH and PHYSICAL HAZARDS FUELOM....Al 993 (ALL.GRADES) UMI223ETHANOLA FUEBA50AATON,,UNI 553(URE, ftURBINE ENGINE)ATERINAN S DANGER IX]<160AXGEN HIGHLY FLAMMABLE.HAHMFUL OR FATAL ir FLAMMABLE LOUD,HARMFUL OR FATAL IF SWALLOVYEDWA ICV/ED EFUEL TRAN L.,NM9s] KERUSEN E..UAND] tT E]HAXOL...UN1p010EXANREDETXANOE DANGER I FLAMMABLE LIQUID HARMFUL ENTALL IL NANNIES HIES SWALLOWED CANNOT SE MAINNON-TOXIC OR E X FLOSIOX..H HLY FLAMMABLE:Wiii beNE l yiOnl®d by heal.sparks or flame.'Vapersmay Form eMwle m'Ayres withair Vapors may NW source of lg onion and Dean bk.beck..Mgeivepors hes der than air,they will spread elm ground end[enact in Iced or mnhned areas(sewers.baseman's,tanks) 'vapor cap losbn hazard indoors,odd coin or In sewers.'Puna)to sewer may create the or ere NN orlon hazard.Containers may NWIMe when heated.'Many licuide are Ilghtet Nan water. HEALTH"Fns may produce lm'e0ng.rmoslle Mtllortot gases.'Vapors may cause dlnineSS or'UBLIC SAIETY(CALL EMERGENCY RESPOINSE TELEPHONE NUMBER 500424ion.Rulorf From fine scerrol or 9300)cause pellet.on 45p are still orleak area immediately for et 1085123:o 50 meters NON 150 leel)in all dire[0ons.•Keep unallonzed personnel ay.gay upwind..Meep out of low areas .Venhlalo dosed nares bat.ore efelenne . POTE CLOTHING''Weerpos,fie pensive ors bell<onminad malMrp apparatus oloOlnp cell only Amada llmllW pmrecWrt EVACUATION dare Spill:'Consider MOal downwkd evaluation ler armee!3W meNrs(100C feet). FIRE Xlenk,railcar or lank truckla inwived In a fire,ISOLATE for 500 meals 11.0 Niel in all dreams: else consider 00121evacuation for BOp rimers Illi Niel1 all directions EMERGENCY RESPONSE FIRE:FRE:CV ON'. of Nese products mw a Very i fl hp U 1' ter spray when Igniting fire may be inesoent.. Small F : Lyh .002 waferY g F fol tra p doI elm risk..ern Irnvolving r Tank ethanol(Denaturedorated AlwMxand area and eNeu: emlru Ise UrFMned lose home for mr ofoam. PoM1m 1 Nil ere no er fire a draw 1mm lvinOTenkase of ATnll sound horn venting ting lmmn de mus r dIettamuva oft k.'ALWAYS smyrs- ayffom eoenda tan Ns Nor mess h NE. sryanenr.edwa : aonto medialelyln<me of ANN sound hdn'ranOng selolydeNmsordiawlore110n oltenk.'ALWPY35Nye'xayfma the nom vllxms.Tarmesswfm.useIunenMa bra holders OrmontlornoiLes: tlthis u Impossible withdraw INN area and let Me Wm. SPI!I OR LEPK:'ELIMINATE all ignition sources(Nosmoking.flares,sparks or flames InlmmPolme area).,ALi equipment used when handling Vre product cost he grounded No not latch or walk! ou3n s oil elelal,Slop leak if you can do it wlhout nsk..P nt eel°Into waterways,sewers.basements of confined are as..A Vapor suppressing foam may be used to reduce'.a po is 'Absorb or nidal w may reduce dry )iii. m and or other noncombustible mated el,transfer to containen.'Use clean non-sparking tools to mlle[I absosbed metetal.Large Splits:-0110 far ahem of liqua a pit for star disposal'Wale r spray wontbut may w prawn ileslh In dmMseams. e mlresh arc doNell empacercymeAralcera. Apgyellldel raspin".dn lMctim l5 no:nreM!ng.'Atlminlgemrypen!f drw'diy Is tlMMl.'Remu"e end isolate contaminated clolningaoo shoes 'I�n case at contact will substance immediale'y flush shin Or ayes with running wet&for at least 20 minutes•W ash skin with soap and water.'Keep MdM man and quiet•Ensure that medical persona era re of the metenalal inwied and lake omeaulions to detect eemsealres Version:1.0.0.5 Pagel oft Print Time:0312112018 11:45 ' ?aI InI el:22 • PLANT 000 7 f LD TO: —..—�CO NTPACTN PON. _ _ . ..- ,r FOLIO NDN 00000A SHIPMENT ORIGIN: SBUL# I 1150 Spangler Blvd. Ft. Lauderdale, FL 33316 SHIP Ta SHIP TON TRANSFEROR'. SII ExxonMobil Oil Corporation 22777 Springwood Village Parkway • ... LOAD IN/ LOAD OUT/ spring, TX 77309 DATE: DATE: I EPA Varili Vie- 3 0435081694 • 10:06 10:20 03/27/18 03/27/16 EPA N: N: 13EIN FE #: 0 TENS cone: 530 sEQY: 8198 ( 4343 , TOTAL QUANTITY CO.QNR58 I BASIC DESCRIPTION .qv G.uo..,v.w,,. CONTAINERTYPE m .+Ga.w.ev(uu vx4.Gnwsniorlr gymx . o.M`w.remvGA,,..w,rnutnrmz.nv9m • 1 CARGO TANK UN1203, GASOLINE, 3, P.C. -I 8500 GALLONS cC91 of rrir !lett/ ILi, r_ 'Al2rtrviz cit•sr,-R." r...+ Q( t--( FOR PRODUCT EMERGENCY-SPILL,LEAK,FIRE,OR EXPOSURE,CAL'L'CHEMTREC 800-424-9300 DAY OR NIGHT.CCN687006 SEE REVERSE SIDE FOR HAZARDOUS WARNING.INITIAL EMERGENCY RESPONSE GUIDE(ERG1I81 AND OTHER INFORMATION. METER V I MATERIAL:: MATERIAL DESCRIPTION I GROSS I TEMP. I GRAVITY I NET 69.6 61.9 3924 ' Bay-02 101365 87 OCT CG 3.5W802ETOH GENADD 39503555 3533 03-01 103685 87 OCT CHOB - BASE 395 393 03-02 106268 £OCT CG,NO W%O2S TRANSFERRED 4550 70.8 61.9 9516 Pay-02 101360 87 OCT 3.5W*02ETOH GENADD 9095 4066 ' 02-01 103655 87 OCT CROS - BASE - 955 455 02-02 106268 ETHANOL,NO RIMS TRANSFERRED Total Gallons: • 8500 8443 THIS PRODUCT IS CONVENTIONAL GASOLINE CONTAINING DETERGENT ADDITIVE. THIS PRODUCT DOES NOT MEET THE REQUIREMENTS FOR REFORMULATE£ GASOLINE AND NAY NOT BE USED IN ANY REFORMULATED GASOLINE COVERED AREA. E30: CONTAINS BETWEEN 9 AND 10 VOL* ETHANOL. This volume of neat or blended ethanol is designated and intended for use as Cransportation fuel or jet fuel in the 48 U.s.contiguous states and Hawaii. Any person exporting thin fuel is subject to the requirements of 40 CFR 80.1430. DOR LICENSE S 13-5901570 • EXXONMOBIL IS RSSPONSIBLE FOR COLLECTING AND REMITTING THE STATE MOTOR FUEL TAXES. etC72- /F22: I ifre re CF ' ... 1 ReG -7s • , PAGE. N0. 1 ALL DOT SHIPPING INFORMATION CONTAINED ON PAGE NO. i 1//��yy��DRIVER NA DRIVER# SCAC FEIN# farrier has loaded and accepted the above named materials and / 9GeFF y P'!EN,S 21631 FLRT 0593024957 certifies that this shipment is properly placarded and the container 1I1T CK: LER 1:202 supplied for this shipment is a proper container for the transportation of this commodity under D.O.T.regulations. Driver acknowledges CARRIER FREIGHT I Bnergency Response Guide 128 Inform'rreceived or reverse L• TANK 7T LINES COLLECT side of this document. q /� II'I I. III VIIIA 111 ill FT 7T32202 — _ _ • DRE 03/27/18 DRIVER/AGENT SIGNATURE: __. ".mbo 14481247 —"-- ' FMl Riverside Fueling,Inc. 6800 S.W.40th Street, =295 Miami,FL 37155 ES 1111, (305)907-0453 riversidefueling.apingmail.com INVOICE BEL TO INVOICE# 8594 DATE 1112:2017 SHIRLEY THOMAS DUE DATE 12:112017 CITY OF MIAMI BEACH- TERMS Due on receipt PUBLIC WORKS nrlr ll'tl r, DAM MY R,t 11 .AIt I Sales 12/1'2017 232.50 2.4! 689.30 8274 DLS ORDERED BY LAZARO NO SALES TAX. CERTIFICATE RECEIVED BALANCE DUE $689.30 _Lff__4rgc 1^Lzl� 1 I ___ u V V/L V�'ingVP l . P.O. Box 667568, Doral, FL 33166 Invoice C Tel. (305) 593-0705 Fax (305) 591-1769 BV www.bvoil.com Invoice 01 -728734 Invoice Date 10/17/17 Ship Date 10/17/17 Bill To Number Ship To Number Cust. P.0. 4 BL 4 Terr. /Sales CITYMB CITYMB 20170439-00 421612 44 44 II City - Miami Beach II City - Miami Beach 1700 Convention Ctr Drive 7950 NW 58th Street 3rd Floor-Finance AP Div Pick up at BV plant Miami Beach FL 33139 Doral FL. 33166-0000 Shipped Via Company Vehicle Order Number 737273.00 Product No. Description Price Ordered Shipped Extension 10LS 00 NA1993 ULS Diesel $2 . 03520 2000 2000.0 4070.40 ULS Diesel Fuel PGIII Highway Motor Vehicle Use, 15 PPM Sulfur content is .058 or less by weight As per ASTM METBODE D4057-88, D129-91, D2622-94 or D4294-90 By rule 4 62-297. 440 Cl) . This Diesel Fuel does not contain visable evidence of dye. Sub-Total 4070.40 FEDX Fed Excise Tax Exempt-Diese $0.00000 2000.0 0.00 FLD Florida Excise Tax-Diesel $0. 17400 2000.0 348.00 FLDL Florida Local Tax-Diesel $0. 14400 2000.0 288.00 FLP FL Pollutants Tax $0.02071 2000.0 41.42 FSPILL Fed Spill Tax - Diesel $0. 00214 2000.0 4 .28 Invoice Total 4,752.10 Mantwndbe Recd By Date Time D,iw Trucial, e Empty Duma Retum,d Net Due: 15 Days Due Date: 11/01/17 iik‘J_ BV OIL COMPANY Fuels & Lubricants ' 305-593-0705 - Dale /Q . /7 2117 Sold To G---j ,4 /5 ed4e-e+ I AddressI 'RUG<NO. I PAID I CHARGE Phone No. PRODUCT GALLONS PRICE AMOUNT 1 sg_,,, , , __ , ,. .......„-- . . . IDENTIFICATION El GALLON READING FINISH yT n 2 0 0 LI : Ai n 9 0 n 0 0 0 u P, kGALLON READING-START GALLONS DELIVERED 0 I I I Received t Payment I /JIG TIN RUCK SALESMAN Delivery Received ki5g I N U I`It in Good Condition CUSTOMER 421612 MIAMIBEACH beaahA 05673]490 Procurement Department, 1755 Meridian Avenue, 3'°Floor, Miami Beach, Florida 33139,vm-a.miami gov, ADDENDUM NO. 1 INVITATION TO BID NO. 2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL May 1, 2016 This Addendum to the above-referenced ITB is issued in response to questions from prospective bidders, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. ATTACHMENTS: • Exhibit A—2.1.5 Delivery Locations • Exhibit B— Invoice/Bill of Lading for each product and each delivery method. II. RESPONSES TO QUESTIONS RECEIVED: 01. Please provide tank sizes for all locations. Al. See Exhibit A. 02. Please provide estimate delivery sizes for each location. A2. See Exhibit A. 03. Do you have to bid on all items? A3. Bidders are not required to bid on all items listed in Appendix E — Cost Proposal Form to be considered. 04. Can we bid only on FTL sites? A4. Yes. The City is requesting mark-up pricing per delivery type; reference Appendix E — Cost Proposal Form. Bidders are not required to bid on all items. 05. Please provide an invoice and bill of lading for each product and each delivery method. A5. See Exhibit B. 06. Will you consider wet hose filling of your mobile fuel truck? A6. No. 07. Are you requesting any fuel delivered in this bid or is it for"transport' purposes only? A7. The City is requesting mark-up pricing on Transport, Tank Wagon and Truck deliveries as well as pricing for the City's Tank Wagon to be fueled at the bidder(s) facility; refer to Section 0200 paragraph 1, Appendix C section Cl and Appendix E Cost Proposal. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado(cilmiamibeachfl.gov. 1 ADDENDUM NO.1 INVITATION TO BID(ITB)NO.2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL Contact: Telephone: Email: Allan Gonzalez , 305-673-7000 ext. 6799 aliangonzalezamiamibeachfl.gov Bidders are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential bidders that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal. Sin erely, k Ale Denis Proc re - t Director 2 ADDENDUM NO.1 INVITATION TO BID(ITS)NO.2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL EXHIBIT A 2.t5 Delivery Locations I. 3 ADDENDUM NO.1 INVITATION TO BID(ITB)NO.2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL Exhibit A-2.1.5 Delivery Locations Estimated Estimated Dtv. Tvne of Address Annual OW. per Delivery Tank Size Tank Location Fuel Vehicle_ 140 MacArthur Causeway,Miami Beach,FL 33139 725,000 8500 25,000 Below Ground Gasoline Transport 140 MacArthur Causeway,Miami Beach,FL 33139 725,000 8,500 25,000 Below Ground Gasoline Transport 140 MacArthur Causeway,Miami Beach,FL 33139 175.000 7,500 10,000 Below Ground Diesel Transport 140 MacArthur Causeway,Miami Beach,FL 33139 175,000 7,500 15,000 Below Ground Diesel Transport 1051 Jefferson Avenue,Miami Beach,FL 33139 500 250 500 Above Ground Diesel Tank Wagon 2300 Pinetree Drive,Miami Beach, FL 33139 500 250 500 Above Ground Diesel Tank Wagon 2300 Pinetree Drive!Miami Beach, FL 33139 3200 1500 . 3000 Above Ground Diesel Tank Wagon 5303 Collins Avenue,Miami Beach.FL 33139 1.100 500 1,000 Above Ground Diesel Tank Wagon 1100 Washington Avenue,Miami Below Ground& Beach,FL 33139 6,100 3,000 6,000 Above-Greend Diesel Tank Wagon 1700 Convention Center Drive, Miami Beach,FL 33139 1,000 500 1,000 Above Ground Diesel Tank Wagon 1700 Convention Center Drive. Miami Beach,FL 33139 500 250 500 Above Ground Diesel Tank Wagon _ 2100 Park Avenue,Miami Beach, FL 33139 1,000 50 150 Above Ground Diesel _ Tank Wagon 1661 Pennsylvania Avenue,Miami Beach,FL 33139 500 100 200 Above Ground Diesel Tank Wagon 1551 Washington Avenue,Miami ' Beach.FL 33139 200 75 150 Above Ground Diesel Tank Wagon 1755 Meridian Avenue,Miami Beach,FL 33139 500 i 100 200 Above Ground Diesel Tank Wagon I ADDENDUM no.1 inVlranon rD aid pray NO.2o1e-O14.AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL EXHIBIT B Invoice/Bill of Lading for each product and each delivery method. st 4 ADDENDUM NO.1 INVITATION TO BID(ITB)NO.2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL ***** PLEASE PAY ***** ***** FROM THIS ***** ***** ORIGINAL ***** ***** INVOICE ***** INVOICE # 757652 SHIP TO: REMIT TO: CITY OF MIAMI BEACH FLEET MANAGEMENT DEPARTMENT 140 MACARTHUR CAUSEWAY MIAMI BEACH, FL 33139-5101 ACCOUNT # ORDER # BILL TO: CITY OF MIAMI BEACH 140 MACARTHUR CAUSEWAY CONTROL # 757652 MIAMI BEACH, FL 33139 TERMS: SHIP VIA: TERMINAL: REL # DEL DATE INV DATE Net 30 FLA.ROCK & T.L PT EVERGLADE,FL 543-461 04/03/2018 04/16/2018 B/L NO DESCRIPTION GROSS NET PRICE AMOUNT 649198 DISE) CLEAR 15:02 7600 7536 DIESEL FREIGHT 7600 -- FED EXC LUST GOVT TA FL LOCAL OPTION TAX FL MTR FUEL TAX - D . FL POLLUTION TAX FED ENV REC FEE DUE DATE 5/16/2018 Delivery Hours: 8:00 AM - 3:00 PM ? Delays may be experienced should drivers arr ive prior to 8:00a.m. NO DELIVERIES WILL BE ACCEPTED AFTER 3:00 P.M. DRIVERS W ILL NOT BE P FUEL SOLD AT A TAX-EXCLUDED PRICE. WE CERTIFY THAT THE DIESEL FUEL DOES NOT CONTAIN VISIBLE EVIDENCE OF DYE. PLEASE SEE UPDATED BANK INFORMATION IN THE "REMIT TO" SECTION ABOVE! THANK YOU. ***** PLEASE PAY ***** ***** FROM THIS ***** ***** ORIGINAL ***** ***** INVOICE ***** INVOICE # 757649 SHIP TO: REMIT TO; CITY OF MIAMI BEACH FLEET MANAGEMENT DEPARTMENT 140 MACARTHUR CAUSEWAY - - j MIAMI BEACH, FL 33139-5101 ACCOUNT # ORDER # BILL TO: CITY OF MIAMI BEACH 140 MACARTHUR CAUSEWAY CONTROL # "'- 757649 MIAMI BEACH, FL 33139 TERMS: SHIP VIA: TERMINAL: REL # DEL DATE INV DA'Z'E Net 30 FLA.ROCK & T.L PT EVERGLADE,FL 543-458 04/03/2018 04/16/2018 • B/L NO DESCRIPTION GROSS NET PRICE AMOUNT 691223 07 UNI W/10%ETH 11:58 8811 8707 GASOLINE FREIGHT 8811 MIAMI-DADE CO GAS TX FED EXC LUST GOVT TA FL INSPECTION FEE FL MTR FUEL TAX FL POLLUTION TAX MOVING CHARGE • FED ENV EEC FEE DUE DATE 5/16/2018 Delivery Hours: 8:00 AM - 3:00 PM ? Delays may be experienced should drivers arr ive prior to 8:00a.m. NO DELIVERIES WILL BE ACCEPTED AFTER 3:00 P.M. DRIVERS W ILL NOT BE PLEASE SEE UPDATED BANK INFORMATION IN THE "REMIT TO" SECTION ABOVE! THANK YOU. LIGHT OIL BILL OF LADING AND/OR PRODUCT RECEIPT NOT NEGOTIABLE. ✓6R CHEMICAL EMERGENCY SPILL,LEAK,FIRE EXPOSURE OR ACCIDENT CALL CHEMTREC 600424-9300 CITGO Petroleum Corp CCN 4886 SEE EMERGENCY RESPONSE,HEALTH AND PHYSICAL HAZARDS a $n pp pl ne0lulme911 of Lading, ne prc0anyd¢cn6atl below, n Any gasoline listed below Is In This tocertify Mat thedherein-named Supplier, liability p M1 gooder, arent order,Is received Uy the camel herein wbchcarder agrees to co p1lance with the applicable e n P P Y eighl ziponlnthe consignee lc actesteenn lecakaiaks s to Ole er✓rn ofor che prouctnansfe a elle packaged, l;ont for aridMieschargeskShipperh1 t end other Cale meseoftniielwofLadlaNedtethese carrier end secmcgr/ireci,effect on the �eueeDaNapmdumbot transfer traetoe,anci are in hatron according changes.is la shown is aabMN.Inmobe is subject ibnitloalthe mind abmnwnlesporhamlres has been noted.in except where applW by m°shipper. IrmlM on Mn ItIs beeub agrlo eed al the terms and althebomnnne on of tariffsipment taro aid remt ants species under applicable of MIMS ponaion. designateds wiebe prank nbNcomaence the carrier trial thRees RoonelmnolndLis wl IO MpendrmeapadmpMenda with all applicable Rules,Rey.Imlme ens Laws Sector 211 of the Clean arAct. BOL NUMBER 689419 RECEIVED BY CARRIER PER DRIVER 62_41,1 ems 5- � a—ssw,_,,,., 5,�1' RECEIVED AT DESTINATION CUSTOMER X OELTON CAMPBELL ""kre 099MO TERMINAL 95M1_525.6742 SUPPLYING 801CITGO Southeast Corp EPA M: 404481605 TCN#: T85EL3157 SPCC H: TERMINAL: 801 Southeast 28th Street Fl Lauderdale,FL 33316 PLANT Ni 3103 PHONE NO.: D.O.T. HAZARDOUS MATERIAL DESCRIPTION Hard Class Packing Group GALLONS LOADED(GLI HM UN DOT Shipping Name ---- PGII,l cargo tank 8519 UI1N12N1203 GASOLINE Total: 8513 DESIGNEE CARRIER: FLORIDA ROCK 6 TANK SUPPLIER: 9951-CITGO PETROLEUM CORP- CONSIGNEE: LINE 1001 ART MUSEUM(SHIP TO) DR 3RD FLOOR SHIPPER: 9903-CITGO PETROLEUM CUSTOMER TYPE: UnBranded JACKSONVILLE,FL 32207 UNBRANDED- , i LOAD RA RACK: B: CUSTOMER CARD: 224540 SCAC: FLRT TAX LICENSE: CARRIER FEIN: 59-3024457 DRIVER CARD: 24307 LOAD 8123 CUSTOMER CARD;IN224540 TRAILER: FLRT 1512 DRIVER NAME: DELTON CAMPBELL LOAD START: 3121/10131733 CUSTOMER FEIN: I VAPOR ID: LOAD END: 3121801611 45 FINISHED PRODUCT Groes(GL Not(Gfl API Temp.(FI OCT RVP Footnotes — Product Description I t2not 12800 GAS B]OOT a_90R_P 10%E CFG 8613 8438 64.2 72;61 87 0 Gasoline: 7662 7593 __ -- —'---- Ethanol: 851 845 1.E10. Contains between 9 and 10 sol%ethanol. Do not mix wih gasoline containing anything other than between 9 and 10 wI%ethanol. 2.Convemlonel Gasoline. This product does not meet the requirements for reforR:ulated gasoline and may not be used In any reformulated gasoline cowrel area ]No assigned RINS Transferred by CITGO Petroleum CoO gasoline w s gasoline should not be sold or used in conbonal line nomaltSnmere areas requinng gasdine with a matlum RVP of 7.5 PSI or less eltecUr 0912 LA-) 0 g..._ 59- 29 s EMERGENCY RESPONSE, HEALTH and PHYSICAL HAZARDS I III FUEL OIHE.,Neies> LL ROSEEE UN1223ETHANOLA FUELAVIA90N.IAN BSS(TURBINE ENGINE)ATER THAR ION E DANGER IX)O60AXOERi FLAMMABLE LIO/IDHARMFUL OR FATAL'FSWA_LOWEOLAMMABLE.HAmMFUL OR FATAL IP SWALLOWED ENANL..XM9) KERUED ETHANOL] IT HARMFUL OR FATAL IFSWALLOWLD.CANXJT BE MADE NON-TOXIC ETMAXOL..UNIp01 DENATURED ETHANOL] DANGERI FLAMMABLE WUIO, POTENTIAL HAZARDS FRE GR gxPI ON''H HLV L AM MA LE:EMI be eerily Unites by heal sparks or flam Se.'Vapors may form explosivemiduree w:Nerr/Vapors may Imwl N SCUMS of:gnilCr and flash back•Mnl wets Meter then air,they will spread along ground and wl act in low or confined areas(sewers.bee em ems,tanks).Vapor ewyloslon Masa Indoors.outdoors or In aewers...Rundt to sewer m ay create Firs or ana explosion hazard 'Containers may implode when healed.'Many liquids lighter Mann water dustiness or suffocation•Runoff from _ NEALTMi fire May 131061100 lrnWling,wrmre M alWortarr t PUBLIC SAFETY KALE EMERGENCY RESPONSE TELEPHONE NUMBER 0004244300troi or elution wares may)use polulbn bdale spit or leak area intim edmmely ler at leas!25 lc 50 Meters(tO to 100 Neel)In all direc0 oro.'Keep unaManssl personnel away.'Say upwind.'Keep out or low areas.Non exam closed spaces below enkmg iX 6: Wearpoeai,e pressure cell<ontel0ea pedtnlnA appenNs($C9P).w3 WVIua1M1M1M1ghbn'pmkdM clothing will only Pm'aaa llmnM pmtectlm. EVACUAPON`' SL' P OTECTMN"Lnry Spill:'considerepee ire p ssunw4e evaluation Iwai leg app mPaa(SAA.stni:FIRf'.Nghtetellrs'c eWog I wed wMJImidelimISOLATE for P00 meets(1Q mode)Ir allrecnons; ! consider evacuation for 8M)m at Il/2 mile)In all directions EMERGENCY RESPONSE Dem I enl..Sma II Fires:.Dry y r required d forl emenol(DenaW d�Aloohol)andenerol and geolne ist mlMeswspray ge Flea Wun ^A1 spaW fog orm fire may foamfoe Do nol use anigO streams. calve timwater sIOM aleeamalloult you nAlcohol Is out rests without dal. 'Erre Involving madam! ay inFcor Dar I Troller ase m deing sound ImmlsenIng safety dex e or deceleration distance or of tank. ALWAYS stay away from lie urge ofunmanned hose Molders or monitor nozzles. anksoForni ass Ire lire,use flooding unmanneof water d hose holeen ornlit niornitor nrnozzleu M Diol is ire possible,withdraw from area and let bumhandlingilts pmMol must be d 'Oo mllourltorwdk through zdV SIMI I OR LEAK:•E UMINATE all Ignition sources(no(nsmoking,flees.spark¢Cr fames In ImmediaW urea) equipment used when green atl maleriel.Stop leak if you can do'.l without r sk .P entry into ware-ways,sewers.basements Or Confined areas.'A Vapor suppressing foam may be used N reduce vapors.'Absorb or sorer with dry eat, sant or other non umbo,aha U park gt SO J bah C nal.large Spill 'Bike I stead IIq'tl pi rsposal. gaesspay may reduce not prem: f rap A Appyri II pl -dam b NIg. Aa -I xy0 1 le1,95 dIM l. P aand dieIsolate cnMat aminated aed el othEm end pennon el shnoos A�maseW contat wi h I. n Red eYere 'uy0u¢I gin or ymwNnumn9 v'elaz lr b 2mine e¢. WaeP akinw p pager oft stn: m,21/20 811:45 ,mace hmcaobans lo toted mermelwa VersIon:1.0.0.5 Print Tlme:0912112018 11TM15 7mrl In 10.y7 %` -- SOLDTO/ PLANT IDH 00000A7 BOL# SOLD TO: CONTRACTH pOH FOLIO k: 03/027 .- 1468627 SHIPMENT ORIGIN: F. 1150 Spangler Blvd. Ft. Lauderdale, Pb 33316 • • SHIFTO. SHIP TO I TRANSFEROR: ExxonMObil Oil Corporation • .. 22777 Springwood village Parkway LOAD IN/ LOAD OUT/ spring, TX 77389 DATE: DATE: EPA Fact/itv leg 1 0435081694 • 10:06 10:20 EPA H: FEIN d: 03/27/18 03/27/18 13-5401570 TINS CODE: 530 SEN: 8198 9343 TOTAL QUANTITY • CO.TANEf I BASIC DESCRIPTI .N .m1"111ay.unx mM nxN.rnweynxpmr .nga..arw.rcwo.r.�mmlinam.mica COMAR TYPE w1203,nnv 8500 GALLONS 1 CARGO TANK DN12G3, GASOLINE, 3, P.G.xII &srl( of rrlxr QcfL� 1`{' r-L`An+fn,t chdseL—f.� rk,A Ed err-‘ FOR PRODUCT EMERGENCY-SPILL,LEAK,FIRE,OR EXPOSURE,CAIiLCHEMTREC 800-424-9300 DAY OR NIGHT.CCN687006 SEE REVERSE SIOE FOR HAZARDOUS WARNING.INITIAL EMERGENCY RESPONSE GUI DE IERG1213)AND OTHER INFORMATION. METER X : MATERIAL II 1 MATERIAL nFSCRIP110N I GROSE I TEMP. I GRAVITY I NET 3950 69.6 61.9 3924 Bay-02 101368 87 OCTO CO - RASOH GENADD 3555 3533 03-01 103685 ET OCT CBOBN - SATE 395 391 • 03-02 106268 ECL,3.O WINS OHTRANSFERREDGENAD1 4550 70.8 61.9 4516 da0202 101368 87 OCTOCP TG ROB - BASER GENADD 4095 4066 02-01 103685 ET OCT CNOB - SATE 455 450 1, • 02-02 106260 ETVPNOL,NO RIMS TRANSFERRED Total Gallons: • 8500 8440 • THIS PRODUCT IS CONVENTIONAL GASOLINE CONTAINING DETERGENT ADDITIVE. THIS PRODUCT DOES NOT MEET THE REQUIREMENTS FOR REFORMULATED GASOLINE AND MAY NOT BE USED IN ANY REFORMULATED GASOLINE COVERED AREA. • E10: CONTAINS BETWEEN 9 AND 10 VOLE ETHANOL. i This volume of neat or blended ethanol is designated and intended for use as transportation fuel or jet fuel in the 48 U.S.Contiguous states and Hawaii. Any • person exporting this fuel is subject to the requirements of 40 CFR 80.1430. DOR LICENSE 6 13-5401570 EXXONMOBIL IS RESPONSIBLE FOR COLLECTING AND REMITTING THE STATE MC/OR FUEL TAXES. • - mo'! • • gi I Aft _CA • • • Pec, -Rs • • SHIPPING TNFORMATION CONTAINED ON PAGE NO. 1 PAGE NO. 1 ALL DOT • �4DRIVER NA DRIVER# SCAC FEIN# Carrier has loaded and accepted the above named materials and I..c.�a;F Ey ypP.f>' 21631 FIAT 05931129457 certifies that this shipment is properly placardediand the container `1'pVIIrCK: LER 1:202 supplied for this shipment is a proper container for the transportation of this commodity under OOT.regulations. Driver acknowledges CARRIER FREIGHT Emergency Response aide 128 Inform i received on reverse & TANK LINEE COLLECT . side ol this document. FT 1T]220 II VIIIIIIIIII ill 2 DATE 03/27/18 — SIGNATURE: • • 14481247 ' — E ] or Riverside Fueling,Inc. 6800 S.W.40th Street 4295 Miami. FL 33155 US 13051907-0453 nverslde fuel ins.ap,Fi_mai Liom INVOICE BILL TO INVOICE# 8594 DATE 12.12x2017 SHIRLEY THOMAS DUE DATE 12.12.2017 CITY OF MIAMI BEACH- TERMS Due on receipt PUBLIC WORKS DI SI, 1:11'1 IK DA If VIA hAll ANTI'INI Sales 12:122017 28250 221-1 689.30 8274 DLS ORDERED BY LAZARO NO SALES TAX. CERTIFICATE RECEIVED BALANCE DUE $689.30 yv tio�8by2� I _-- la Y .ns t c'!nrr� 4"P.O. Box 667568, Doral, FL 33166 Invoice Tel. (305) 593-0705 Fax (305) 591-1769 BV www.bvoil.com Invoice 01 -728734 Invoice Date 10/17/17 Ship Date 10/11/17 Bill To Number Ship To Number Cust. P.0. 4 BL It Terr. /Sales CITYMB CITYMB 20170439-00 421612 44 44 II City - Miami Beach II City - Miami Beach 1700 Convention Ctr Drive 7950 NW 58th Street 3rd Floor-Finance AP Div Pick up a[ BV plan[ Miami Beach FL 33139 Doral Fl. 33166-0000 Shipped Via Company Vehicle Order Number 737273.00 Product No. Description Price Ordered Shipped Extension IOLS 00 NA1993 ULS Diesel 82.03520 2000 2000.0 4070.40 ULS Diesel Fuel PGIII Highway Motor Vehicle Use, 15 PPM Sulfur content is .05% or less by weight As per ASTM METBODE D4057-B8, D129-91, D2622-94 or 04294-90 By rule 8 62-297 .440 (1) . This Diesel Fuel does not contain visable evidence of dye. Sub-Total 4070.40 FEDX Fed Excise Tax Exempt-Diese $0.00000 2000.0 0.00 FLD Florida Excise Tax-Diesel $0. 17400 2000.0 348.00 FLDL Florida Local Tax-Diesel $0. 14400 2000.0 288.00 FLP FL Pollutants Tax $0.02071 2000.0 41.42 FSPILL Fed Spill Tax - Diesel $0.00214 2000.0 4.28 Invoice Total 4,752. 10 MeihendMe Reed By _Date Time Driver Mich*_. I Empty Drums Returned Net Due: 15 Days Due Date: 11/01/17 BV OIL COMPANY Fuels & Lubricants CMID' 305-593-0705 ~sur J/ 7 Dale /D • (/I 21 ! 1 (37 1/72lS � Sold.a { Address TRUCK NO. PAD CHARGE Phone No. -� PRODUCT F.-- 1-.L0E-11—T PRICE AMOUNT y i OGD • IDENTIFICATION 71. GALLON READING FINISH p, + o q n 2 0 0 LI R A " n Q R n 0 0 0 u GALLON READING•START r GALLONS DELIVERED 0 I Received Payment $ RANXRUCK SALES" oDelivery Received 1�1i t1`R U I in Good Condition� 0 CUSTOMER 421612 INVITATION TO BID ( 113) PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL 2018-014-AG BID ISSUANCE DATE: APRIL 6, 2018 BID DUE: MAY 7, 2018 @ 3:00 PM ISSUED BY: ALIAN GONZALEZ PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 305.673.7000 x 6790 I ALIANGONZALEZ@miamibeachfl.gov I www.miamibeachfl.gov BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3 0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 16 APPENDICES: APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS APPENDIX B "NO BID" FORM APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS APPENDIX D SPECIAL CONDITIONS APPENDIX E COST PROPOSAL FORM APPENDIX F INSURANCE REQUIREMENTS ITB 2018-014-AG 2 BEACH SECTION 0200 INSTRUCTIONS TO BIDDERS 1.GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Bidders(s) (the"contractor[s]") if this ITB results in an award. The City utilizes PublicPurchase (www.publicourchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The City is currently piggybacking from a State of Florida contract for the delivery of diesel fuel and unleaded gasoline. The purpose of this solicitation is to establish a contract with a qualified vendor(s) to: 1) provide the delivery of diesel and unleaded gasoline to various facilities Citywide, 2) provide all labor, equipment necessary to fuel the City's Tank Wagon at the vendor(s) storage facility that shall be located within a 25 mile driving distance from the Fleet Management Division located at 140 MacArthur Causeway, Miami Beach, FL 33139 and not required special access clearance 3) to be placed on a Pre-qualification list in order to provide emergency purchases and delivery of diesel and unleaded gasoline to multiple facilities Citywide. The main user departments from the contract established pursuant to this solicitation are the Fleet Management Division, Property Management Department, Public Works Department, Police Department and the Department of Emergency Management. During Fiscal Year 2017, the City spent approximately$1,800,000 in the diesel fuel and unleaded gasoline. 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: ITB Issued April 6, 2018 Pre-Bid Meeting April 18, 2018 @ 10:00 am Deadline for Receipt of Questions April 27, 2018 @ 5:00 pm Responses Due May 7, 2018 @ 3:00 pm Tentative Commission Approval Authorizing Award June 6, 2018 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below. Procurement Contact. Telephone'. Email. Allan Gonzalez 305-673-7490 AlianGonzalez. miamibeach0..ov additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado • miamibeachfl..ov; or via facsimile: 786-394-4188. ITB 2018-014-AG 3 BEACH The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10)calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 4. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s) may be scheduled, A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach Procurement Department Conference Room 1755 Meridian Avenue,31d Floor Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER: 9415468 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this ITB expressing their intent to participate via telephone. 5. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation.Addendum will be released through PublicPurchase. 6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&statelD=98statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachFl.gov. 7. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://www.m lam ibeachf.govlcity-hall/procu rement/procurement-related-ordi nance-and-proced ures/ • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS. CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS CITY CODE SECTION 2481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS ITB 2018-014-AG 4 BEACH • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS 8 SERVICES CITY CODE SECTION 2-449 8. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid,to: • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance,furnishing of the Work, or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 11. JOINT VENTURES. Joint Ventures are not allowed. Proposals shall be submitted only by the prime contractor who will serve as the CMR. The City will only contract with the prime contractor who will serve as the CMR. Proposals may, however, identify other sub-contractors or sub-consultants to the prime Proposer who may serve as team members. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2)or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written ITB 201 8-014-AG 5 BEACH request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items. as deemed in the best interest of the City, to the City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City.The City Commission shall consider the City Managers recommendation(s) and, may approve or reject the City Managers recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: • The ability, capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified,without delay or interference. • The character,integrity, reputation,judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 15. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or higher), as available, by line item, by group or in its entirety, beginning with lowest, responsive, responsible bidder (primary), followed by the second lowest, responsive, responsible bidder (secondary), and continuing with other responsive, responsible bidders in order of next best cost. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2)it is in the best interest of the City to do so regardless of reason. 16. BINDING CONTRACT.The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon award of the bid by the City Commission, The City Commission's selection or approval of the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s). The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1)Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 15. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that ITB 2018-014-AG 6 BEACH may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to the Bidder. 19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and City Commission. 20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) altemate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies. 21.AMERICAN WITH DISABILITIES ACT.To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 22. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, and age or disability. 23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person,company or corporation, without the prior written consent of the City. 24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. ITB 2018-014-AG 7 BEACH 26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder. the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. 28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7)calendar days prior to the scheduled Bid opening date, a request for clarification. Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s) from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in Appendix A, No. 14 Acknowledgement of Addendum. Failure to acknowledge Addendum may deem a bid non-responsive. The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk. 30. COLLUSION.Where two (2)or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties' means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All IT 2018-014-AG 8 BEACH containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding holidays,from 8:30 A.M.to 3:30 P.M. 34. DELIVERY TIME.Bidders shall specify in the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time; no ranges (For example, 12-14 days)will be accepted. 35. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this Bid. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this subsection. 36. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this Bid; then B. Addendum issued for this Bid, with the latest Addendum taking precedence; then ITB 2018-014-AG `:' BEACH C. The Bid;then D. The bidder's bid in response to the Bid. In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished hereunder, the decision of the City shall be final and binding on all parties. 37. NOT USED. 38. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders list. 39. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s)offered conform with or exceed quality as listed in the specifications. 40. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 41. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a"first priority" under the emergency conditions noted above. 42. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 43. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non- ITB 201 8-014-AG 10 BEACH responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 44. FACILITIES.The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice. 45. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 46. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. 47. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid. 48. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided.The above indemnification provisions shall survive the expiration or termination of this Agreement. 49. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, ITB 2018-014-AG I 1 �'. BEACH the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 50. LAWS, PERMITS AND REGULATIONS.The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract; and shall comply with all Applicable Laws. 51. LEGAL REQUIREMENTS.The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief from responsibility. 52. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with Applicable Laws. 53. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. 54. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidders dsk and may result in the bid being non-responsive. 55. MODIFICATIONIWITHDRAWALS OF BIDS.A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 56. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 57. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of 11B 2018-014-AG 12 - ',' ' BEACH government or non-profit agency. 58. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne solely by the bidder. 59. PATENTS 8. ROYALTIES.The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 60. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications,free of damage or defect, and properly invoiced. 61. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award. if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 62. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five (5)calendar days upon request from Purchasing Agent. 63. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. 64. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples, or to cleady identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Department, 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139. 65. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 1113 2018-014-AG 13 BEACH 66. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 67. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 68. TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 69. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implemented a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion,which will make a recommendation for award to the City Commission. 70. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto,the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may, at its discretion, provide reasonable"cure period"for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57. 71. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty(30)days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 72. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and IIIc 2018-014-AG 14 BEACH fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s)offered and furnished. 73. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than $50,000), may require additional items to be added to the Contract which are required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract vendor(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a Purchase Order(or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary to add additional items through a formal amendment to the Contract, to be approved by the City Manager. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. IIB 2018-014-AG 15 BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within two (3) days of request by the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. BID PROPOSAL.The Bid Proposal is to include the following: • TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- responsive. All corrections on the Cost Proposal Form shall be initialed. FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER INCLUDED IN THE ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT IN BID BEING DEEMED NOT RESPONSIVE AND NOT BEING FURTHER CONSIDERED. • TAB 2-Bid Certification, Questionnaire and Affidavits(Appendix A). • TAB 3—Bidder(s)shall provide the following information: o For Groups A&C: provide evidence verifying access to at least two(2) port facilities. o For Group B: provide evidence of the fuel depot that the vendor maintains and operates that is within 25 miles driving distance from the Fleet Management Division located at 140 MacArthur Causeway and that does not require special access clearance. The City reserves the right to request any documentation omitted,with exception of the Cost Proposal Form (Appendix E), Proposal Certification, Questionnaire &Requirements Affidavit(Appendix A), and Bid Bond (if applicable). Bid Submittals received that do not include the Cost Proposal Form, completed as required and fully executed, or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any omitted documentation within three(3) calendar days upon request from the City, or the bid may be deemed non-responsive. Non-responsive bid packages will receive no further consideration. 3. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 118 2018-014-AG 16 APPENDIX "A" Proposal Certification , Questionnaire & Requirements Affidavit 2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2018014-AG 17 Solidtation No Solicitation Title: 2018-014-AG Pickup and delivery of unleaded gasoline and diesel fuel Procurement Contact: Tel: Email: Allan Gonzalez 305-673-7490 AlianGonzalezmiamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: NO.OF YEARS IN BUSINESS: NO.OF YEARS IN BUSINESS LOCALLY NO.OF EMPLOYEES. OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS. FIRM PRIMARY ADDRESS(HEADQUARTERS). CITY: STATE ZIP CODE TELEPHONE Na TOLL FREE NO.. FAX NO: FIRM LOCAL ADDRESS. CITY: STATE: ZIP CODE. PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information,financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. rIb 201 8-014-AG 1 8 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt,by the City,of the SQR directly from Dun &Bradstreet.The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: httpsalsuppliemortal.dnb.comhvebaoplwcslstoreslservlebSupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process,contact Dun&Bradstreet at 800.424.2495. SUBMITTAL REQUIREMENT:Proposer shall request that Dun&Bradstreet submit its Supplier Qualifier Report directly to the City, with bid or within three(3)days of request. 3. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent, sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates 4. References&Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted. the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an y public sector agency? YES INO SUBMITTAL REQUIREMENT: If answer to above is "YES." Proposer shall submit a statement detailing the reasons that led to acfion(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions. as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its proposal/response or within five (5)days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including.among others,the conflict of interest,lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics.In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance,the City of Miami Beach Code of Ethics, available at http:llwww.miamibeachfi.govlcity-halllprocurementiprocurement-related-ordinance-and-procedurest IIB 2015-014-AG 19 8. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees to the living wage requirement.Any payroll request made by the City during the contract term shall be completed electronically via the City's electronic compliance portal,LCP Tracker(LCPTracker.net). 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over 3100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the"other section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at httpalwww.miamibeachfi.govlciyhaliprocuremenUprocurement-related-ordinance-and- procedures/ Iib 2018-014-AG 20 10. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor fist following a conviction for a public entity crime may not submit a proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work: may not submit proposals, proposals, or replies on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity,and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Non•Discrimination. Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code, including the blacklisting, divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi.Pursuant to Resolution 2016-29375,the City of Miami Beach,Florida,prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Fair Chance Requirement.Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a competitive solicitation,unless the proposer certifies in writing that the business has adopted and employs written policies,practices, and standards that are consistent with the City's Fair Chance Ordinance, set forth in Article V of Chapter 62 of the City Code("Fair Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring about an applicant's criminal history until the applicant is given a conditional offer of employment: (i i) prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: No additional submittal is required at this time.By virtue of executing this affidavit, Proposer certifies that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract,and shall entitle the City to the immediate termination for cause of the agreement,in addition to any damages that may be available at law and in equity. 14. Acknowledgement of Addendum. After issuance of solicitation.the City may release one or mare addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Remlpl Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. IIB 2018-014AG 21 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City')for the redpienl's convenience.Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award, or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals,may accept or reject proposals,and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal,the applicant agrees to deliver such further details,information and assurances,including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicants affiliates, officers, directors, shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk.Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as required by such law.All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true,accurate and complete,to the best of its knowledge,information, and belief. Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. • IIB 2018-014-AG 22 I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement, Proposer agrees to be bound to any and all specifications, terms and condficns contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposers Authorized Representative: Title of Proposers Authorized RepresenlaAve. Signature of Proposer's Authonzel' Representative: Date State of FLORIDA ) On this day of 20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of My Commission Expires: ITB 2018-014-AG 23 APPENDIX B " No Bid " Form 2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Note: It is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached 'Statement of No Bid." The "Statement of No Bid" provides the City with information on how to improve the solicitation process. Failure to submit a 'Statement of No Bid" may result in not being notified of future solicitations by the City. IIB 2018-014-AG 24 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond _Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: ALIAN GONZALEZ ITB 2018-014-AG 1755 MERIDIAN AVENUE, 3'" FLOOR MIAMI BEACH, FL 33139 1113 2018-014AG 25 APPENDIX C Minimum Requirements & Specifications 2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB20iB014-AG 26 Cl. • Statement of Work Required.The purpose of this solicitation is to establish a contract with a qualified vendor(s) to: 1) provide the delivery of unleaded gasoline and diesel to various facilities Citywide, 2) to provide all labor, equipment necessary to fuel the City's Tank Wagon at the vendor(s) storage facility, 3) to be placed on a Pre-qualification list to provide emergency purchases and delivery of diesel and unleaded gasoline to multiple facilities Citywide. Awarded bidder(s) shall provide skilled workers familiar with, and trained, to do the type of work required in herein, and shall be qualified to operate or use all equipment needed to accomplish the work. All equipment shall be maintained by trained and qualified personnel who are directly employed and supervised by the Vendor(s). C2.Specifications. Products purchased or delivered shall conform to the specifications below: 1. Gasoline E10, Unleaded 87 Octane must meet automobile manufacturer's requirements and all State of Florida and Federal regulations. Gasoline shall meet ASTM D439 specifications. Unleaded Gasoline shall have a minimum 87 octane using Research + Motor/2 measurement method, and shall be volatile hydrocarbon fuel free from water and suspended matter and suitable for use as fuel in internal combustion engines. 2. Ultra-Low Sulfur Diesel Fuel, Grade No. 2-D for use in diesel engines, per ASTM specification D975, Grade # 2 S15 complying with Florida Department of Agriculture and Consumer Services standards 5F-2.001 and shall have a minimum octane number of 40 using ASTM D613. C2.1 GROUP A) TRANSPORT AND TANK WAGON DELIVERIES OF UNLEADED GASOLINE AND DIESEL TO THE CITY 2.1.1 Transport truck delivery is defined as a tanker delivery of gasoline and/or diesel fuel of amounts more than five thousand (5000)gallons. Tank Wagon truck delivery is defined as a tanker delivery of unleaded gasoline and/or diesel fuel of amounts between five thousand (5000) gallons and one thousand (1000) gallons. Fuel Truck delivery is defined as a truck delivery of unleaded gasoline and/or diesel fuel of amounts less than one thousand (1000)gallons. The City may only consider offers from bidders who have access to at least two(2) port facilities.A port facility is defined as a direct terminal receiver of fuels from water-borne vessels. Bidder(s) shall provide the City with a listing of the port facilities to which that bidder(s) has access to. 2.1.2 Delivery requirements: The product shall be delivered within a twenty-four (24) hour period from the request/order for delivery, unless a longer period is authorized by the City representative. Deliveries must be made within the hours of 8 am to no later than 3:30 pm, unless other times are made available by the City representative. Deliveries shall not interfere with any operational hours of the City's departments. An authorized representative from the City will contact the Vendor(s) to schedule fuel delivery as needed. The bill of lading shall include the date of the fuel delivery, delivery ticket number, net gallons/products delivered, and a signature of an authorized agent of the City witnessing delivery. Driver(s) must possessed CDL license with Hazardous materials endorsement. lB 2018-014-AG 27 The bidder(s)Tank Wagon must be equipped with a meter capable of providing a metered delivery ticket with each delivery. For Transport deliveries, the bidder(s) must provide the City representative with a bill of lading from the port facility to certify the gallons delivered. In the event a dispute in the delivered quantities arises in excess of fifty(50) gallons, the bidder(s)shall provide the City with a GPS report for the Transport vehicle used during the delivery. Deliveries shall be made based on quantities adjusted to 60 degrees Fahrenheit in accordance with the latest edition of the American Society for Testing and Materials(ASTM)Table 6B, Volume II, and Petroleum Measurement Tables. Delivery ticket shall reflect the net gallons after delivered after temperature compensation. 2.1.3 Safety: Deliveries shall always be properly supervised and adequately performed by an experienced team. The Vendor shall be responsible for the supervision and direction of the work performed by their employees. All fuel deliveries shall be accomplished by skilled workers familiar with and trained to make this type of delivery. Vendor must take all necessary precautions to protect City property from possible damage and shall at all time guard against such damage or loss.Any damage to City property(i.e. damage to buildings, trees, utilities, etc.) or incident involving personnel caused by the Vendor shall be reported by the Vendor immediately to the City's Fleet Department immediately. All current OSHA safety standards shall be reinforced including, but not limited to, the following rules: a) All OSHA and Federal required safety equipment shall be installed and functioning on all equipment. b) All equipment shall be in sound working condition and must meet all OSHA Safety Standards. All workers shall be aware of and trained in the operation of all safety equipment required. c) The Vendor shall ensure that employees are equipped with proper safety items such as glasses, hard hats,gloves,etc. d) All debris shall be removed to an environmentally approved landfill or recycling center. e) Proper safety barricades, protective, and covering devices shall be used to divert traffic and protect personnel. Normal safety signs, necessary lighting and temporary fencing/barricades around work areas shall be installed and maintained in accordance with OSHA requirements while the work is in progress. Materials must be secured in accordance with OSHA regulations when not in use. f) The City reserves the right to stop all fuel deliveries in progress if proper precautions are not taken. The City also may stop all fuel deliveries in progress if it appears to be unsatisfactory. g) Any spills of fuel product must be reported immediately to the City representative. All clean up resulting from a fuel product spill will be the responsibility of the supplier or their agent. 2.1.4 Addition or deletion of sites: the City reserves the right to add or delete locations at its discretion at any time throughout the term of this bid. Any additional equipment/facility added during the term of this agreement will be handled in accordance with the conditions and prices of this agreement. ITB 2018-014-AG 28 2.1.5 Delivery location: Estimated TANK Address Annual Qty. LOCATION TYPE Vehicle 140 MacArthur Causeway, Miami Beach, FL 33139 725,000 Below Ground Gasoline Transport 140 MacArthur Causeway, Miami Beach, FL 33139 175,000 Below Ground Diesel Transport 1051 Jefferson Avenue, Miami Tank Beach, FL 33139 500 Above Ground Diesel Wagon 2300 Pinetree Drive, Miami Beach, Tank FL 33139 3,200 Above Ground Diesel Wagon 5303 Collins Avenue, Miami Beach. Tank FL 33139 1,100 Above Ground Diesel Wagon 1100 Washington Avenue, Miami Below Ground & Tank Beach, FL 33139 6,100 Above Ground Diesel Wagon 1700 Convention Center Drive, Miami Tank Beach, FL 33139 500 Above Ground Diesel Wagon 2100 Park Avenue, Miami Beach, FL Tank 33139 1,000 Above Ground Diesel Wagon 1661 Pennsylvania Avenue, Miami Tank Beach, FL 33139 500 Above Ground Diesel Wagon 1551 Washington Avenue, Miami Tank Beach, FL 33139 200 Above Ground Diesel Wagon 1755 Meridian Avenue, Miami Beach, Tank FL 33139 500 Above Ground Diesel Wagon In addition to the sites listed above, the City may also deploy temporary pumps, generators and light towers to different locations citywide during extreme weather and special events. At such times, the City may require the delivery by Tank Wagon and/or Fuel Truck of unleaded gasoline and/or diesel fuel for an annual estimated amount of twenty thousand (20,000) gallons. Typically, these locations are not accessible to vehicles larger than a Fuel Truck. 2.1.6 Pricing: For this group, bidders shall submit a pricing Mark Up for Transport and Tank Wagon delivery of unleaded gasoline and diesel fuel. 1. Mark Up:this charge shall be defined as consisting of all charges necessary for the bidder to fully complete and invoice the business transaction, inclusive of delivery, profit, and any other fees. The Mark up excludes taxes and daily oil price based on the Oil Price Information Service (OPIS) Branded or Unbranded Rack Average Report for the appropriate fuel type and category for Miami, Florida. 2.2 GROUP B PICKUP OF UNLEADED GASOLINE AND DIESEL AT THE VENDOR'S FUEL DEPOT. The City currently owns a Tank Wagon with a fuel capacity of 4,400 gallons; 2,400 gallon capacity of unleaded gasoline and 2,000 gallon capacity of diesel. The purpose of Group B is for the City's ITB 2018-014-AG 29 Tank Wagon to pickup fuel at the vendor's fuel depot (or terminal). The City estimates an annual fill up volume of 31,000 gallons. Bidder must furnish all equipment, labor, supervision and supplies required to fill up the City's Tank Wagon with unleaded gasoline and/or diesel, on an "as needed" basis, at the vendor's fuel depot. Bidders must maintain and operate a fuel depot; the City will not consider any vendor who provides the services under this group at any port facilities. The bidder's fuel depot must be located within a twenty five (25) miles of driving distance from the City's Fleet Management Division located at 140 MacArthur Causeway, Miami Beach, FL 33139. Bidder(s) must provide all labor to successfully fill up the City's Tank Wagon with diesel and/or unleaded gasoline. Bidder(s)should be able to provide fueling services on weekends. 2.2.1 Pricing: For this group, bidders shall submit a pricing Mark Up for the fill up of unleaded gasoline and diesel at the vendors fuel depot. 1. Mark Up: this charge shall be defined as consisting of all charges necessary for the bidder to fully complete and invoice the business transaction, inclusive of profit and any fees. The Mark up excludes taxes and daily oil price based on the Oil Price Information Service (OPIS) Branded or Unbranded Rack Average Report for the appropriate fuel type and category for Miami, Florida. 2. The City shall not be responsible for any additional fees, such as registration fees or fees to access the fuel depot. 2.3 GROUP C PRE-QUALIFICATION FOR EMERGENCY PURCHASES AND DELIVERY OF DIESEL AND UNLEADED GASOLINE TO MULTIPLE FACILITIES CITYWIDE. 2.3.1 The purpose of this Group is for bidders to deliver the City with unleaded gasoline and diesel during a declared emergency, catastrophic event and/or extreme weather events. The bidder(s) shall adhere to the specifications of Groups A and B except"Pricing." 2.3.2 Additionally, the City may request for a vendor(s) to provide a fuel storage vehicle to be stationed at a City owned facility for the duration of the emergency event in order to facilitate fueling to equipment deployed citywide. In such cases, the vendor(s) may only be responsible for refueling the fuel storage vehicle on an as needed basis. 2.3.3 ROAD MAP: The bidders who meet these requirements shall then be deemed to be pre- qualified to participate in subsequent spot market purchases as required by the City on an as- needed emergency basis. When such spot market purchases are initiated, a minimum of three (3) pre-qualified bidders shall be invited to offer fixed prices for specific types of fuel. The bidder(s) offering the lowest fixed price shall be awarded for that specific purchase.The award to one bidder for a specific purchase or individual action shall not preclude the remaining pre-qualified bidders from submitting spot market offers for other specific purchases. I1B 2018-014-AG 30 APPENDIX D Special Conditions 2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2018-014-AG 31 1. TERM OF CONTRACT: This contract shall remain in effect for two (2) years from date of contract execution by the Mayor and City Clerk. The City of Miami Beach has the option to renew the contract at the sole discretion of the City Manager for an additional three (3), one (1) year periods, on a year-to-year basis. Renewal of the contract is a City of Miami Beach prerogative, not a right of the Contractor. Such option will be exercised, if at all, only when it is in the best interest of the City of Miami Beach. 2. METHOD OF PAYMENT: The vendor shall submit an invoice to the City user department(s) that requested the service through a purchase order. The date of the invoices shall not exceed thirty(30) calendar days from the date service was provided. Under no circumstances shall the invoice be submitted to the City in advance of the services being provided. In addition the invoice shall reference (or include a copy of) the corresponding documentation (pick-up ticket number) that was signed by an authorized representative of the City user department at the time the service was provided. Failure to submit invoices in the prescribed manner will delay payment. 3. QUANTITIES. The quantity or amount specified herein are estimated only and not a commitment or guarantee of the amounts required by the City under this Bid. Vendor is not authorized to manufacture, produce, ship or perform unless it has received a release or request for a specific quantity for items/materials specified in the contract ordered pursuant to this bid by an authorized representative of the City. All invoices must be equal to or less than the cost specified in the contract. The City shall not be obligated or liable for any payments in excess of the amounts released or requested pursuant to this bid or for unit prices that exceed those stipulated in the contract. 4. METHOD OF AWARD: Award(s) will be made to the (3) lowest priced responsive, responsible vendors on an item-by-item basis. While the method of award prescribes the method for determining the lowest responsive, responsible vendor, the City will award this contract to the designated lowest vendor as the primary vendor and will award this contract to the designated second lowest vendor as the secondary vendor respectively. If the City exercises this right,the primary vendor shall have the primary responsibility to initially perform the service or deliver the goods identified in this contract. If the primary vendor fails to perform it may be terminated for default and the City shall have the option to seek the identified goods or services from the secondary vendor. During the term of the contract, the City may also make award to the third lowest vendor as tertiary if the primary and secondary vendors do not perform. Award to multiple vendors is made for the convenience of the City and does not exempt the primary vendor from fulfilling its contractual obligations. Failure of any vendor to perform in accordance with the terms and conditions of the contract may result in the vendor being deemed in breach of contract. The City may terminate the contract for default and charge the vendor re-procurement costs, if applicable. 5. ADDITIONAL GOODS, SERVICES OR FACILITIES MAY BE ADDED: Although this solicitation and resultant contract identifies specific goods, services or facilities (Items"), it is hereby agreed and understood that the City, through the approval of the Department and Procurement Directors (for additional items up to $50,000) or the City Manager(for additional ITS 201 B-014-AG 32 items greater than $50,000), may require additional items to be added to the Contract. When additional items are required to be added to the Contract, vendor(s) under this contract may be invited to submit price quotes for these additional requirements. If these quotes are determined to be fair and reasonable, then the additional work will be awarded to the current contract vendor(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract through a Purchase Order(or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary to add additional items through a formal amendment to the Contract, to be approved by the City Manager. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors,or for other reasons at the City's discretion. 6. TESTING: The City shall have the right to request the vendor(s) to test the product delivered under this bid should there be any questions, at any time, as to the quality of any product furnished under a purchase contract entered under the terms of this bid at the vendor(s) expense. Failure to meet this provision of this bid shall be deemed sufficient by the City to cancel any contract or agreement entered under provisions of this bid. Should it be determined that any quantity of product purchased does not meet the specifications herein, such product shall be picked up, at no additional cost, by the seller as directed by the City and replaced with acceptable product. Product shall be legal for delivery at all times during the contract term, regardless of possible refinery-originating product specification changes. The Vendor is solely responsible for such compliance. 11B 2018-014-AG 33 APPENDIX E Cost Proposal Form 2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 IIB 2018-014-AG 34 APPENDIX E COST PROPOSAL FORM Failure to submit Appendix E, Cost Proposal Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E) completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form (Appendix E)shall be initialed. GROUP A:TRANSPORT AND TANK WAGON DELIVERIES OF UNLEADED GASOLINE AND DIESEL Group Est. Oty (B) A Per Mark-Up Item Description Delivery U / M over OPIS Al Transport deliver 8,000 Gallons $ A2 Tank Was on delive 500 Gallons $ A3 Truck delive 200 Gallons $ GROUP B: PICKUP OF UNLEADED GASOLINE AND DIESEL AT THE VENDOR'S FUEL DEPOT Group Est. Qty (B) B per Mark-Up Item Description Purchase U I M over OPIS 131 Pick Up of Fuel 4,400 Gallons $ GROUP C: PRE-QUALIFICATION FOR EMERGENCY PURCHASES AND DELIVERY OF DIESEL AND UNLEADED GASOLINE TO MULTIPLE FACILITIES CITYWIDE We wish to be Pre-qualified to participate in future pricing competition for the sales and delivery of diesel and unleaded gasoline during declared emergencies or catastrophic events: Yes_ No Bidders Affirmation company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: ITB 2018-014-AG 35 APPENDIX F Insurance Requirements 2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 I1B 2018-014-AG 36 MI AM BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers'Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability(occurrence form), limits of liability$ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in'insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: _Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 _Protection and Indemnity $ .00 _Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured.Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. IIB 2018-014-AG 37 ATTACHMENT C CONSULTANTS RESPONSE TO THE ( ITB) Detail by Entity Name Page 1 of 2 1, 54/i ,.org Department mSlate r Dlnsoo of Corporations / Search Records / Detail By Document Number/ Detail by Entity Name Florida Profit Corporation URBIETA OIL, INC. Filing Information Document Number P00000047944 FEI/EIN Number 65-1004416 Date Filed 05/10/2000 State FL Status ACTIVE Last Event CORPORATE MERGER Event Date Filed 12/29/2017 Event Effective Date 01/01/2018 Principal Address 9701 N . 89TH AVENUE MEDLEY,FL 33178 Changed:05/09/2002 Mailing Address 9701 N.W.89TH AVENUE MEDLEY, FL 33178 Changed'. 05/09/2002 Registered Agent Name&Address URBIETA, IGNACIO M 9701 N.W. 89TH AVENUE MEDLEY, FL 33178 Name Changed:04/28/2014 Address Changed:05/09/2002 Officer/Director Detail Name&Address Title D URBIETA,GUILLERMO 9701 NW 89TH AVE MIAMI, FL 33178 http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inqui... 6/4/2018 Detail by Entity Name Page 2 of 2 Title PD URBIETA, IGNACIO,JR 9701 NW 89TH AVE MIAMI, FL 33178 Title S URBIETA, IGNACIO M 9701 NW 89TH AVE MIAMI, FL 33178 Annual Reports Report Year Filed Date 2016 04/19/2016 2017 04/26/2017 2018 04/20/2018 Document Images 04,20/291a-ANNUAL REPORT View image in PDF format 1229/2117-Merger View image in PDF format oa252017-ANNUAL REPORT View image in PDF format 04/ID2016-ANNUAL REPORT View image in PDF format 04/24/2015-ANNUAL REPORT View image in PDF format 04/28,/2014-ANNUAL REPOR' View image in PDF format O 5,27/2013-Amendment View image in PDF formal 04/25/2015-ANNUAL REPORT View image in PDF format 04/242012-ANNUA_EE°ORT View image in PDF format 042920'1 -ANNUAL REPORT View image in PDF format 04:IC/2040 -ANNUAL REPORT View image In PDF formal O 4/30/2009-ANNUAL REPORT View image in PDF format 0429/2000-ANNUAL REPORT View image in PDF formal 04/10/200 -ANNUAL RPO View image in PDF format 0420/2006-ANNUM PEPORT View image in PDF format 0017¢005 ANNUAL RE ORT View image in POE format 051042004-ANNUAL REPORT View image in PDF format 34/212003-ANNUAL REPORT View image in POP format 05e09/2002 ANNUAL REPORT View image in PDF formal 35/152001-ANNUAL REPOR View image in PDF format 05/10/2000 Domestic Profit View image in PDF format http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetai I?inqui... 6/4/2018 APPENDIX "A " Proposal Certification , Questionnaire & Requirements Affidavit 2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL PROCUREMENT DEPARTMENT 1755 Meridian Avenue. 3 Foar Miami Beach, Florida 33139 t _ -.ckup and de dery eaced caso re and diesel fuei al c zal z 3Q5.57374 {` 2.c2r.GorzaletDnamteachl eo: PROPOSAL CERTIFICATION. QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual recuirements and to collect necessary information from Proposers n order (nal certain portions of responsiveness responsibility and other determining factors and comp.iance with requirements may be evaluated This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. General Proposer information. r�tddlCtl , In t - wv A� If,' 1 >zS Sl 'E cLC ` `lCI leXX. J ' 11VL -- - ih,l r ` C_-' S ':46 .1•11:1tr (h u :1\ co a<l l Lor =_e^Rs ".e ng .t fo seek aac tonal inrorTacsr, from Proposer or ctre,schrseisi Jricludr.3 Cul 901 bmL>G to ary Dr sri-crc., di r as;'able licensure resumes t relevant c is cent Informarc,- financal:nfrmanon. Or ary mformaton C:ty deer's essare tc e,aluate the capacty cf he Proposer to e rT n accordance von cont'act resu rements Veteran Owned Business.s Proposer as m no a veteran owned ousmess status' - - - YES NO SUBMITTAL REQUIREMENT:Proposers cia m,nc reteran edged business s at shad suom.t a 0 oc umentat on pray at•ru is cer..fed as a veteran-o fined business or a ser cedisaoled veteran owned busvess by he State of Flor'da cr fetter:States ledera. government s required pursuant to endorse 2C -?49 ZFinancial Capacityitih egoested y e Cry each proposer ,hal arrange or Cyr 8 B adsre t to s br . a Supplier ✓ a.a .cation Repo i5 Rt d rect'y the Pr rement contact named herein c proposal at be resp ed W.tho thea r sy the Shy I the SOR directly fpm Dun& Erads,ee .^e cost ofthe:separator-of .e SCR snag, De the respons tory of the Proposer _e Proposer shall est the $ - E'-q.. C{2 r=_trod 'dons _qacat https'supplierportaldnb,comlwebapptwcslstoreslseivletISupplierPortal?storeld=11695 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SOR far accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SOR submittal process,contact Dun&Bradstreet at 800.424-2495. SUBMITTAL REQUIREMENT:Proposer snal rergeestma'Dun 8 Bradstreets rl is Suop.her Oualcfer Report directly C #e::.. :et d or t n tree St days ct reypes Conflict Of Interest.Aii Proposers Ls' s Ter Procosai the nare.d ot any off cer director agent or mmearate tam n .`enter ,spouse parer sibng. and attl,C1 CO is a:so ar employee of the City of nllam Beach Further a Proposers mus <or e the rame of a y City employee ' =ons ether directly ., ire.. nxest of ten ( :*,. percentr.ercert moore r the Procosor entrty or ar of s adulates /y'C.9. - i SUBMITTAL REQUIREMENT: Proposers mtst decerse the ramers) of any per d rectoragent or mmea ate rami y ^er'te- spces -parent strung and child)wt s also ar employee of the C ty of merit reach Proposers must also dscicse e name t any r, employee rr^o owns.e nerd.ren ly c ec3y an reres. of ten 'CmC. e e.t or more n the Proposer e 3,4 pf rts at I ares References& Past Performance.Prosc.set snau submit at Bast tree ) 'elerryes for venom theP poser nos goroprerednCr sr.herr size aid nature as toe worx referer cep m scFotaton. SUBMITTAL REQUIREMENT: For eacn eferece submitted the Downy nformat.on s required If F.r'n Name :sr:ad rovidcal Name T 4e. 3,Address -e phone 5 Contacts Erna!and d:Narrat ve on Scope of Services Prodded Suspension, Debarment or Contract Cancellation. rias Proposer ever peen ieaarred Susperded',r other e_:a. Hi :r a contract acceded cue to roil performance try any puFfllc sector agency' yr: NO SUBMITTAL REQUIREMENT: If ars.ver rc aco,eS YES Proposer sial: s ^^'d a statement detating toe reason, mot es acucrts: h Vendor Campaign Contributionsrsiscsecs are eupected to be or ceccre ramdar war the City s Canpa-gr Ffrarce Re's' a.as as =deed .n Sento s 2 487 trough 2-4_C of the Cry Code Proposes snalhe solely es ons bre tr ersortg that a arCl.CaC e prayisionS of the te ty s Camaa go Finance Reform ansae ZiOrral.ed n and shad be soblect to any and all car coops as a res[ beet erem nc nc dsqua d catto of heir Proposals in the evento s ccmpha ce 6l SUBMITTAL REQUIREMENT Sucmlt tie damps of all dna .d er o, ent es actordd.ng your subcs nsultarts i mt sorts I hnared r eres' as reef nec in solicitation r can noredual or entity with a an marc I partial foterest rrercate n e eat- odrvicsaf or entry nes contrbuter to :re campa:gn eltner direrrly or mdxec;ly of a candidate rcis has ccc rf'CC Mayor or C y Commsstoner for tie Cory ,f Rtram.Beach Code of Business Ethics. Pursuam to Sty Pes .,tor.No.200C.2387 e each person Cr maty trat seers to do business mth. r= City slat: adopt a Code of Business Ethics Code't and submt that Code to the Procurement Deoartme t drth rts proposal response or drthd Ore 1St days con receipt of request The Code snat at a me mum requ re the Propos to ,. r.th al a cfwole governmental rules and regfriat or= ndudl g amend others the conf!,c'cr mteresr.lobbying and etnies p ,. ,t toe y f Mem:Beacr and Miami Dade. zonty SUBMITTAL REQUIREMENT:Proposer she I stunt firms Code of Easiness E r cs i tee of submitting see ci Eteress Ethos P':poser ^ay sate:a statement rdlcatng ,.v v adopt as reused in the„rdnarce the City of Mani Beach Code of Rees avarabie at^Rc )yew miarr.beachp goc'Me nal:'^rocurementprocdremeat-related-ordinance and Procedures Living war.-P ,cent fe 8ec4pn 2 CS cot Ino uiy oh.';Bre Buocti Cone as same may be amende41bJm Wne al1PPc dwe'e n-o:yaassna:oe parequbre6Rusarruage rases aNed-celow .--%ncoisan,lary : 2818 covere4c"o:jconrluctte re dayd � • e sate -ao- . 2 per calt.our eatn care_LO-1e11:.a'u't lead 5226 pe'rot; Kg v:aywic takytesrx,ies 3a pee h^.,.±Sn h'.haa±tn:areeeatita Eketire varuaryl.e20.14coverebemfaleyee;:nus'be pad akwng wage:Meet oe less than5:1-47par-kerr:ruin neattn Gare-batelso:at oasl52:lee:aow era.Nawlgwago ra:ee'-az teas s" '1 pa,he re yer belt nx' Saroct 1-rtydctd6 anaryl=QD20coeted-e t - . . : . . . . .- is' % ac&:Pah 8"'8 per he• 4.4r Pooh .. .. •.. ar-a."'g-wa'ge'etc or no BssthaR5-1-840-8ernyeisr-44hvaist hereh..ic Peri IPe.wJ wage.ateand neafa care&er.ets rate eayby&esiluke4N'hc Cfiy.;ammesmn be eaerleaeu:,tiy for inflation usieg of yaerr-aatci-s 'o4, tete.$n :he p cccU^d :. '"e.-ePs4o.ccod ^r'c . seen' ,2, I tic7.7y my -Lx-47 CS ek-+ad ta-adoxto'ew:g34.hyr rate-.-aryea4ruta._w-=+aw.s-.as4.. multi ros.cc stns'.anaer.4 - ,omen: ;arra:,n a oar..cwa year- ahooeser420veto-bWably-mF'4 &Qr•. Co 4eeme4H^dera+'2a^zWferindflr-GPerlai-t14Ge styti. •toe:qty may a unewe _ . -... - . _. . c:pe^c e a^ia8ar `e'hcr-sugesFGrepl6sc to-atlGPorara e sora asawwtea-wahe' ys- 3osr•m_ac Csanaacc re ame:risner4 R r - • a.aaD4eat'4o-:wxw.r�amiseact'.'leover',�Fy-na4p'ec, e ec4 c e cl-" -e Jed proi-c5israry SUBMITTAL REQUIREMENT:No eddit ora suciniral r,requree By v'sue ofexecvsffig this affidavit cocument.Propose-agrees to .'age recu vemen t.Any payroll quest made Cy the City Unig the affitract term sha I be completed electron'any y a the It s electrons ccrpiiance coral LOP Tracker LCPTrac er nett Equal Benefits for Employees with Spouses and Employees with Domestic Partners. .yhen avrerd;ng cm-pet:Dely sulcited nor'-acts va uec at over 51CC 600 whose contractors martain 51 or more fun time employees or their payrolls ffiirrng 2in, . . _ :ale Mar.,ark weeks toe Equal Benet for Domestic Badness Ordinance 20053444 requires cedar contractors o g ousiness .beh f e 5ity or Miami Beach. who are awarded a contract pursuant to compeLnve crocosaisto prance "Equal Benefits to ^ei -ao e s Mrh comest4 canners as they prtvde to employees with spouses Inc Ordinance applies to ad sr-payees ]t a T r Sc work wititn the D..ty lmits of y at Udell t Beaan Flo oda and tre Contractors employees'eca ec orteLrred States put cuistde of the City of "Mar. De.. lis .Mo are directly peffintmffig v:ork on the contract .vithn the ,y of ma-. Decor Coes your nor-cern provde or offer co ss'o any cenef is to employees w to spouses Cr to spouses of emp ttoes' oS NO D Does you compann provide or offer access to any beret is to employees with :sage or opposite sex dares'o par,. rs' a s domestic carnets of empl0yees' V YES NC ease chest al:penentn that apply to yds/ answers above and list it the airier' sector any addit:o al cenetes rot a Racy sats.se: Note some Benef is are provided to erroioyees because they nave a sca0se or domestic partner such as perea.orert lease oenerhs are provided directly tote spouse Lr demest¢pawner such as medico nsurarce .. _ BET =:r.Fd.:deses for ='cyto arcndes'c: firm does not Emoioyees wen E'npinyees with P-oYlpe Benefit Spouses Domestic Partners -teann _ - SAk Leave i nastily Medical Leae i Bereavement Leave_ r G'000ser zannot otter a veleft to 30rr esCC pa`tners because of reasons cuffing your control le e .mere aremurar ue providers n your area '.II g to offer iter-silo carter :overage; you may Sc e isible for Reasonable Measures co.nopuanc To tommy or In s oasis you must agree to day a cash equivalent and sitomita completed Reasonable Meas es -oo :afor iatacn:di with all necessary cocumerlat to tour Reasonable Measures dpp ca en x:ll be reviewed for consider ,.y Pe:try Manager or his designee approval s not guaearteed and the City',tanagers decsior is fnal ru Cher itormatior or the Equai B'e`ets eegmrement - ava'aclE at p.:num manbea coviany arocurernentpocuremernreiated orzirarce-_nor orocec.res: Public Entity Crimes Sector 2°-133.12:1 a: Ronda Statutes as c.,rrenny enacted or as amended from;me time states nal Paton antiate who nas teen paced an he conyictec vendor st tapering- a conyttor for a public entry ante may not s..emit a ONpcsal stoosai or reply or a corlraC to pro'Te art gooos seretes to a:woe entity may not submt a proposal procosai or reely on co-tract vatr. a pubic entity for the coaseuction or repair of a pub 'suit ITy o pubic work may not submit proposals praccsa s or replies on leases of real property to a public entity may rot se awarded or pemorm wort as a con raetor supp,ier sr,ocontractor Or onsu Ian under a contract f r any public ent ty and may not transact nosiness with any ppbric enrity ^excess or Ire tresnod am un!proorov..ed n 2 287 'Cr CATEGORY r,.o for a pence ;33 meets following the dale of Se „aced on to .r e.. r.r.ec ,edits 1st - SUBMITTAL REQUIREMENT: No addn rta scorn Pa s repo r e By brae of e utire tnis af'.davl °acumen: Prscrter agrees ....a tier a rements of ocher 287 133 Fonda Statutes and ^hies l has'at seer cacet on coo ted vendor :st Non Discrimination Pursuant to City:h bane No 2615-39.90 the Cry ahai, not enter nto a contract witn a buslness atess the ..guess !Sal d does not and veld nor engage af a be as efne° Sector 2-375;a)cf teCity Code to LA fro the lace t r treshrg from or otherwise refusing to deli wi r a person or entity vren such action is based on race color n afic^a: Zr, e -bvn se. ince se oa ity tender identity seven anent or ^anlal cr tor hal status age or disebdfy SUBMITTAL REQUIREMENT:No addition-submetal is reBy a rue o xe u p t^s affidavit docorne-I P-;ndse agrees as:snal renin In fu l ordnance wit Seor 2-375 oft e .y r Miami Beach Cry Code Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi.Pennant to Resolution 2014 3 the•CRy of M am Beach Fbr a prontrits c rc a C y ra el to the states 'Novo, Carolina anc Misses pe as eat as '^e n asf of;cods or sauces Sourced r Norh Carolina and S5'ssical Proposer snail agree that ro trainee s df on-an resell of "e 2:ty to Noch Ca•oiiica or M ss; epi nor shall any e a dust or ser nes it prcrtdes to the City Ce sourced 'ran mese stares SUBMITTAL REQUIREMENT: No addnlonai SuCrnitt3i .s reou red y nr..e ofereout-g Ih.s arfie t°acumen: Proposer agrees s and rar remain infu mplance'wit R_solu.o.2016-29375 Fair Chance Requirement Pursuant to Section -375 of the City Cde. the C ty shat nor enter into any contact redultre ft:s ' a dompertiye sW¢dation unless the propose'cert fres n writing that the bus ness sas adapted and employs rmtten pclra:es cracker, ane Standards that are cars sten: w l^the ESNs FairChance Ord race set`crt In rt te V of Chapter 62 of meill)/ lode Sharpe dl a ce'. and when among orher things f.! prohibitsCity contractors as an employer from oguiring about. err unpin: I s Or m rar Sr story until the apohcar ren a co di fora, offer of employmentl ;gem bits adveadvert;s ng e' er,p:0 ymen' castor s with a statement that an mdivid a wit a cr:urinal recces may not apply for the pus,on and rr prohibits placing a statement on an emocymet applicator that a person oath a or m cal record may rot sooty for the posbon SUBMITTAL REQUIREMENT: No additional s..o n ttas rempred at tris time Be .,ue of executing les atfidavn Papaset ter'es :hat it ^as adopted policies. °radices and standards consistent with the City's Far Chance Ordlrance Proposer agrees to c'owde e C tvxn h suppertmg tocbmentaton evident ng 1s compliance apon request Proposer forte-agrees that any breach of art eveser/aSors made het.n snail nstitu:e a maternal breacn of contract and snail en'Ite the Cry to he mnetliate rertt at trot ::ase - the acreemerl in ailiiriOn ro any damages/hat may be available a'a.%and n equity (Y l Acknowledgement of Addendum. Ater Issuance o' sehc.I ti fie City Car ease one or moree.endwv 1c E c 3t;:n Le his sr -ay onside adcihc al }ormatmr to. roocse's Or alter Splgta5c n requirements The City Al str ye to react %opcser sissir Eco yea sot°tat n trough the Orts e-prucurerrent system. PsOi CP rCraiSecm Howe e.• P. po= pri are SOP nrsaars Pie for asst is tey have receuec anv and all addendum :Ssucc pursuant co s reit t Tms Cialp/Limai:geripis P.Scenaarl SeClian cemties that th2 Proposer isaSeceved all addendum re eased Sy th.3C,Sy cels ant o his db ;tal _re to :oar a _ yle.ge reoett o'all adaeriala may result In o 000sa "scua;l6sa'Idr a a c m r Addend m Addendum a Addendum 1'. Arc Parderdum 2 Addendum ! Addendum 12 Addendum 3 _ _ Addendum 3 Addendum 13-_-.•Addendum 4 Adderaum S r Addercun 14 Addendum`- I Addendum1Ad,.end.m IS vert. _—. naddt ra cc firnator of addendum s requ red submit under separate cove' The -o o'ata•referenced herein is being Iumisned to he recipient by the City of Miami Beach Ithe"City-1 for the recipients convenience Any • .,.r tar en oy the City a response to Proposals made pursuant to this solicitation omaving any award or n !alrnn Crerns^-tomare any award pursuant to such nrocosals or cancelitng awards or in vnthara i ng or sancerirg tnis sobntation either sefcre Pi a.fter ssuarce sit an award shah De wtout any iiabrikly or tong-alieno-on the part of the City • pie iiscretior the City may w Inca ;re 501c e n tattier before or der recisions propCSais may accept or reect enipcsas and may ionect proposals whch deviate borr ttre so!citat.n as it seers appropriate and sr its best merest •n its sole ciscre rr 'ne pity ma. :term re thedualheat:cos and acceetaoicry of any party or oa0es spomithrig me pcsas r response to tills sohotat:or s lowing sup .fission of a Bid or Proposal the applicant.agrees to deliver sic:-4G"er ecus 'rtunation and assurances nancia: sild _sere data relating to Ire Proposal and Ire applicant in r^ acut .m tabor toe aptly-Ands affiliates s r_ rc..icers darters and employees as requested Sy Inc C:iy in its srsereron Tre tormarign guntanted herons provided solely torhe con,ensconce ot prospectiveo s r tis eesp : ce•l as a ted tat o mat o contained ews,is accurate and compie e Thety dues noto.oe any assurances as to theaccuracy_cy`I art tc.fl aIlon s rn is.DLedaWn Art y ' ance_ hese contents r on any permitted Comms D:afc n5 with C ty ordeals snail re al 'he recipients own 951 Proposers S"'_i.id • h.:shish:4th on theirown investbegone interpretations and analyses Tee sok:taton s ce.ng provided Dy the City without any warranty or at express or n'tied as to its content Us arruracy or its mor e e ess No warranty or representation is mace sy te City or IS agerls ^a'any Proposal condemning o These reouretents w' be sei cted fhr considerattn negotiator.or approval rce err gral rave no ab:gation or testy with respect o this douche'. n the efeCicr am:rie quad process or wnetne'try twat:.vial se rhde 'ny rec ert of thiS s oration who responos hereto hilly acknowledges ail the prgesionS ce his C solos re and :g5 ai e' S Maly r rig r lois 0.so DSL.re Crd Disclaimer and agrees to he bound by the terms nereof Any Proposals submitted to the City shrsuarto ms se:gnu:en are ,tea at the sole ria and respensb i ty orthe party submihirg such Proposal citaLor :5 rade subrect to orrecton it errors arts tins IXwithdrawai trio the a, et without notice fcrma:C for r Cade sn an:;does rot Censtrale all or any pada'an agreement Sty aro ail Prcpcsers wtl e bound oily as h and wnen a Promosai ior Prox' a: as same may be modifiedand e aconite e der +.I IP agreements pertain:ng thereto are aspro _d and executed oy the zanies aro then :my pursuant to die 'errs of he detinaee agreetecs executed among the parries n%response to t s smlcitacon may be accepted r reected by tne City for any reason al for e re;.?.son 0.91out any resultant iabii!y to:he City The Czy s governed y the Governr n the-Sursnie Law and all Propcsas and so ost OhClirc 000Lnents hall be surgeor to d scichurerehhas red soon iawAll Proposes shall be subr.h d n seared proposal form and_nail remain conticential to the extent per e.. Dy°c^da p a _ _n'E tie date and time selected for cCen'g -e resbmnses At tat time ail Documents received by the C b sral become public cons ssesers area 'e_to rake a ✓ cusees and declarators as requested: his so:ctatic n Ey submission Ceastubera h_ Proposer ac ges and agrees mal the City as the ride'to make any taut/or imiestigaticr ,t deems aceropr ate to suostanba: cr sLppemeri zit rmatIon contac ed tne Proposal and authorizes the release to the City of any arc ail :information ought In such rguiry n.estga0cr Econ iC sser sett es Vat tre r.or..anon contained r the Proposal is true accurate and pee to the best f is knowledge into-IX-on :eel e' e toregzing or anything c rained in ice s .:Damon. all Proposers agree z hr he event of a final urappea tier pee :scition pinch imposes on the Cry any liability arising out of ons solicitation or any response:hereto any 3--_- ac.tr oi the th respect thereto such liability shall to hinted to SL UGC ep as greed-uern and lidtdated carnage have r shah net cc ec to cru it any -of the of er previsions s sdossre and D .aimer when ses haei t. nn the try e ehern a'any dinerances in language between taus Disclosure aro Disclaimer and tie balance 0'the sol c talon tis nideistic.:!net me yrs.s ns et tom Disclosvre and Disclaimer snai always govern. The solicitation and any disputes arising from the solicitation shah be gri .0v Cr:co:'atrced In accordance.with the laws of rre State of'lorda PROPOSER CERTIFICATION e env cemfy that I as an autionzeg agent of te =roo0ser am submitt rig the following information as my 1'm's proposal P'0coser agrees to compete and unconditionat acceptance of toe terms and song!ions of Iris gocurfert tts. _ of this • tannr al 3ttacnmects exniots and appendices and the contents of any Addenda released hereto and the Disclosure a Il 5Ja,me Statement Anopeser agree_ se Cotlnc to any and al, spec'Kat cos terms and ho 'mors tors ned to he • e- on rd arty released Addenda anc Jrigetsta^o that the `ollowing are rep,rements of tris soi!c:tat:or a"d 'a lute to t.i 'Ply ,vi,l resod hi disqua thcatien of pr000sa starped Proeoser has rot divulged discussed or compared Me orocosa, • opose's and has not collued wi a y ott er Proposer Or party to any otter proposal Proposer acynowlecies that .. - met n _cnta nec here n is pan' of then lomat as geftiod Cy the State o` Florida Sunshine and Fhni 0 R-cords v_ ail reseerses data and normatcn co ea r the proposal nclusme of hie proposal Celhcator.Quest onraue and e:;unemens Ant gay!are tme and accurate /'-+�srt c=uta soon .e �fiPNews=Lr' c err�are " % S! to of1:LSSRai. On . s /?oar of "'ay_ pt/1personaty 1 aopearec before mel�d/,enitSti.MAFo County of--09-1FT6 - stated that (s6 is the CUL4reu69e of r'YSRfcr e a corporation- and that the Instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me fa-le— '-e-6,-, „--- k..C, a Notary,jutlic to .- `.otary°ublicto re Stateof %L ate_. My CcrnsFsson Evctres .y- i, t'',y /r" r vwwti ,~./ y1 May 10 . 2018 References and Past Performance Miami Dade Parks and Recreation South Flonda Coop City of Hialeah Miami Dade County APPENDIX E COST PROPOSALFORM Failure to submit Appendix E,Cost Proposal Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the proposal price formlbelow represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices,delivery delays,taxes, insurance, cost indexes or any other unless a cast escalation provision is allowed herein and has been exercised by the City Maiager in advance. The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manual)§, in ink. Cost Proposal Forms (Appendix E) completed In pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form (Appendix E)shall be initialed. GROUP A: TRANSPORT AND TANK WAGON DELIVERIES OF UNLEADED GASOLINE AND DIESEL Group Est.Qty (B) A Per Mark-Up Item Description Delivery U I M over OPIS Al Trans.od delive 8,000 Gallons A2 Tank Was on delive 500 Gallons Dna A3 Truck delive 200 Gallons GROUP B: PICKUP OF UNLEADED GASOLINE AND DIESEL AT THE VENDOR'S FUEL DEPOT Group Est.Qty (B) B per Mark-Up Item Description Purchase U/M over OPIS B1 Pick U. of Fuel 4,400 Gallons GROUP C: PRE-QUALIFICATION FOR EMERGENCY PURCHASES AND DELIVERY OF DIESEL AND UNLEADED GASOLINE TO MULTIPLE FACILITIES CITYWIDE We wish to be Pre-qualified to participate in future pricing competition for the salpg and delivery of diesel and unleaded gasoline during declared emergencies or catastrophic events: Yes_ No_ Bidder's Affirmation I EMI `nn nea Authorized Represenhtive: Address: a � : _ f'I Telephone' —��r.` Autodzed Represendllve's Slgnatu l�_r I : e `-` 35 APPENDIX "A" MIAMI BEACH Proposal Certification , Questionnaire & Requirements Affidavit 2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 ITB 2018-014-AG 17 SoIldtation No: SoidSon Dtla 2018-014-AG Pickup and delivery of unleaded gasoline and diesel fuel • Procurement Contact Td: Emdl: Alian Gonzalez 305-673-7490 AlianGonzalezanmiamibeachfl.gov • PROPOSAL CERTIFICATION, QUESTIONNAIRE'8,REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. • FIRM NAME: /,y-101ol.. Q \ \n . NO.OF YEARS IN BUSINESS. A �eaVs NO. YEARS INS BUSINESS LOCALLY: NO\�EMPLOYEES: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST IC YEARS: FIRM PRIMARY ADDRESS IHEADOUARTERS): ay a\ IVw (r0 kve,• elm STATE: rat-col' 1 IV O ( f�� Tv t r ri r,t�1 y ZIP CODE: 3I j TELEPHONE NO.: 305 - b 0 1 .00VO „p k_2,30 1 n TOLL FREE NO.: FAXNO: Sof 3 _ tk FIRM LOCAL ADDRESS: 11-0 1 NW Q CITY: ' STATE: I ZIP CODE: ' PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: —,C ajOr ACCOUNT REP TELEPHONE NO.: 30c , LL50 _ 5y�� ACCOUNT REP TOLL FREE NO.: J d l I ACCOUNT REPEMAL: W e .10111 e 1Arbi ttot o 11. Lp w FEDERAL TAX IDENTIFICATION NO.: (P5 1en'Mk � The City reserves the right to seek additional Information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals,client Informations, financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. IT8 2018-014-AG 18 1. Veteran Owned Business.Is Pro oser claiming,,33,,..v teeran owned business status? YES I `( I NO SUBMITTAL REQUIREMENT:Proposers claiming veteran owned business stales shall submit a documentation proving that firm Is certified as a veteran-owned business ora servicesabled veteran owned business by the State of Florida or United Stales federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein.No proposal will be considered without receipt,by the City,of the SQR directly from Dun&Bradstreet.The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at hsps:llsupplierportal.dnb.com!webapp/wcslstores/servleVSupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It Is highly recommended that each Proposer review the Information contained in Its SQR for accuracy prior to submittal to the City avid as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process,contact gun&Bradstreet at 800.424-2495. SUBMITTAL REQUIREMENT:Proposer shall request that Dun&Bradstreet submit its Supplier Qualifier Report directly to the City, with bid or within three(3)days of request. 3. Conflict Of Interest.All Proposers must disclose, in their Proposal,the'name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee iof the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either drectly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 4. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. I SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name. 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- rformance by an lic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is"YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2490 of the City Code. proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all Individuals or entities (Including your sub-consultants) with a controlling financial interest as defined in solicitation.For each individual or entity yyy'��APh a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach, 7. Code of Business Ethics.Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ('Code") and submit that Code to the Procurement Department with its proposal/response or within five(5)days upon receipt of request. The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations Including, among others,the conflict of interest,lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT:Proposer shall submit firm's Code of Busitess Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics, available at http:flwww.miamibeachflgov/city-halUprocurememinrocuremelt-related-ordinance-and-Droceduresl ITB 2018-014-AG 19 8. living-Wage-Pursuant{ y0@-of-the-Ciy`ef-M'... _- ":::, . .. .mended from rho-te4ime vexed amp ogeesshalFpapaiMihe-requireddivi ngwage-rates-listed-betaw: ::. ... TAeiiving+vagetak-and-geatk care-0e-- . .:: : 1 -- _., .. . salme4in-a-PaRsuW-Year). . -_-,'- . ,._: ::: • ::: . .. .:. .. :: -.. : :. •.::: •- : ..-�NeAal-penalaesaed eves as pvv LMng-Wage-Oso-as-e - ._I . . " . eia ablaat-htteitvrww.miarnibeashfkoerecu vl�mmeetWe€uremeaKelatederdinansea4-weeeduresl SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees to the living wage requirement.Any payroll request made by the City during the contract term shall be completed electronically via the City's electronic compliance portal,LCP Tracker(LCPTracker.net). 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to',cempetitive proposals,to provide'Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer ac ess to any benefits to employees with spouses or to spouses of employees? 1 I YES NO,' B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to domestic partners of employees? , X YES NO, C. Please check all benefits that apply to your answers above and list ill the mother"section any additional benefits not already spedfed. Note:some benefits are provided to employees because they have p spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domesticf artners Health V. VI Sick Leave ✓ Family Medical Leave ✓ IX Bereavement Leave I 1/ If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you ay be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measure Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Mar+ager's decision is final. Further information on the Equal Benefits requirement is available at httnllw:'Av.miamibeach0eov/citv-h alliprocurementiprocurement-related-ordinanceend- proceduresl 818 2018-014-AG 20 10. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals,or repbes on leases of real property to a public entity; may snot be awarded or perform work as a contractor,supplier, subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided ins.287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit docament,Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the blacklisting,divesting from, or otherwise refusing to deal with a person or entity when such action Is based on race,color,national origin,religion,sex,Intersexuality,gender Identity,sexual orientation,mental or familial status,age or disablity. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Section 2.375 of the City of Miami Beach City Code. 12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi.Pursuant to Resolution 2016-29375,the City of Miami Beach,Florida,prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees ft is and shall remain in full compliance with Resolution 2016-29375. 13. Fair Chance Requirement Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a competitive solicitation,unless the proposer certifies In writing that the bubinass has adopted and employs written policies,practices, and standards that are consistent with the City's Fair Chance Ordinance set forth in Article V of Chapter 62 of the City Code("Fair Chance Ordinance"), and which, among other things, (I) prohibits City contractors, as an employer, from inquiring about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply far the position, and (iii) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT:No additional submittal is required at this time.By virtue of executing this affidavit,Proposer certifies that it has adopted policies,practices and standards consistent with the Citys Fair Chance Ordinance. Proposer agrees to provide the City with supposing documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract and shall entitle the City to the Immediate termination for cause of the agreement,in addition to any damages that may be available at law and in equity. 14. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement syste , PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum sued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addenda may result in proposal dis ualification. Initial to Confirm Initial to Confirm Initial to Confirm Racal Receipt Receipt s Addendum l Addenduml6 Addendum 11 Addendum 2 Addendum'? Addendum 12 Addendum 3 Addenduml8 Addendum 13 Addendum 4 Addenduml9 Addendum 14 Addendum 5 Addendum110 Addendum 15 If additional confirmation of addendum is required,submit under separatelcover. ITS 2018-014-AG 21 ' . The solicitation referenced herein is being furnished to the redpient by the City of Miami Beach(the"City)for the recipient's convenience.My action taken by the City in response to Proposals made pursuant to this sollcitatian,or in making any award,or in falling or refusing to make any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals,may accept or reject proposals,and may accept proposals which deviate from the solicitation, as it deems appropriate and In Its best interest In Its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal,the applicant agrees to deliver such further details,information and assurances,including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors, shareholders,partners and employees,as requested by the City in its discretion. The information contained herein Is provided solely for the convenience of prospective Proposers. It Is the responsibility of the recipient to assure itself that information contained herein Is accurate and complete.The City Coes not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the redpient's own risk. Proposers should rely exclusively on their own Investigations, interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or°ability with respect to this solicitation,the seledlon and the award process,or whether any award will be made.My recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,Is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.My Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any pad of an agreement The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.My response to this solicitation may be accepted or rejected by the City for any reason,a for no reason,without any resultant liability to the City. The City is governed by the Goverment-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law.All Proposals shall be submitted In sealed proposal form end shall remain confidential to the extent permitted by Florida Statutes, until the date and Urns selected for opening the responses.At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any Inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such Inquiry or Investigation. Each Proposer certifies that the Information contained In the Proposal is hue,accurate and complete,to the best of its knowledge,information, and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent fudsdation which imposes on the City any fabtiity arising out of this solicitation,or any resporse thereto,or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000 00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provis ons of this Disclosure and Disclaimer which Imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it Is understood that the provisions of this Disclosure and Disclaimer shall always govern. The sofidtatior and any disputes arising from the solicitation shall be governed by and construed In accordance with the laws of the State of Florida. DB 2018-014-AG 22 PROPOSER CERTIFICATION I hereby certify that: I,as an authorized agent of the Proposer,am submittiig the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound b any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following pare requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has notcolluded with any other Proposer or party to any other proposal;Proposer acknowledges that all information contained herein is part of the public domain as defined by the Stale of Flodda Sunshine and Public Records Laws;all responses,data and information contained in this proposal,inclusiveiof the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate.cNa �,,/ o (Odle/bad Representa&o: The of Pposers Aubodzed Rapiesm/bah„/e:: /J Simnel&- 'reposes Authorized/ rr-'. pale'. 5j State of FLORIDA ) On this PKd ay of/jiR•� 20'personally ) appeared before me 6a'rnea/ tiH6 County of 4>l4.2:-LE ) stated that (s)he is the c2!M#ti 0r,7E(4/ �-- of(141V/era O/. a corporation, and that the instrument was signed In behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before , : / Notary Pub fort aState• '/Ud 4' My Com 1-Ion Expires: 2 ShZ i- •ue, NORry Public Stale or Floods M Jorge ESPIno rr. a My 6amm,wlm FF 105029 ;dr Expires 02/2812019 ITB 2018-014-AG 23 APPENDIX COST PROPOSAL FORM Failure to submit Appendix E.Cost Proposal Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive o its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices,delivery delays,taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Ma ager in advance. The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manuallyi, in ink. Cost Proposal Forms (Appendix E) completed In pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form (Appendix E)shall be initialed. GROUP A:TRANSPORT AND TANK WAGON DELIVERIES OF UNLEADED GASOLINE AND DIESEL Group Est. Qty (B) A Per Mark-Up Item Description Delivery U I M over OPIS Al Transeort delive 8,000 Gallons A2 Tank Wa.on delive 500 Gallons A3 Truck delive 200 Gallons GROUP B: PICKUP OF UNLEADED GASOLINE AND DIESEL AT THE VENDOR'S FUEL DEPOT Group Est.Qty (B) B per Mark-Up Item Description Purchase U I M over OPIS B1 Pick U. of Fuel 4,400 I Gallons erre GROUP C:PRE-QUALIFICATION FOR EMERGENCY PURCHASES AND DELIVERY OF DIESEL AND UNLEADED GASOLINE TO MULTIPLE FACILITIES CITYWIDE We wish to be Pm-qualified to participate in future pacing competition for the sa$and delivery of diesel and unleaded gasoline during declared emergencies or catastrophic evnts: Yes_ No_ Bidder's Affirmation AUMONId Repmenpdve: _�//�/!LJ•�JC-j�j� Adams: r Telephone: ' /8S'/ .I r •�eeii��a it- Authorized Repmenfeeve%Shinn-a`�/ __ I : • 35 APPENDIX "A" MIAMI B ACH Proposal Certification , Questionnaire & Requirements Affidavit 2018-014- G PICKUP AND DELIVERY OF UNLEADED GASOLINE AND D ESEL FUEL PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 rTB 2018-014-AG 17 So:ation No: Solicitation Rea 2018-014-AG Pickup and delivery of unleaded gasoline and diesel fuel Pmwrement Contac: I Emat Allan Gonzalez 305673-7490 AlianGonzalezamiamibeachfLoov PROPOSAL CERTIFICATION, QUESTIONNAIRE sr REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. • FIRM NAME: a ,1 r1-.t d-.. Ott I Int). NO.OF YEARS IN BUSINESS: y) 8,61Y",„,(,1 NO CF 1%1 MP UINS LOCALLY: NO\OF EMPLOYEES: OTHER NAME(S)PROPOSER INS OPE TED UNDER IN THE LAST IO YEARS: FIRM PRIMARY ADORESS(HEADQUARTERS): on.0 NW 1,a O � 1l`�� CITY: WR STATE: 1:v 1 ZIP CODE: TELEPMONENO.: 305. 7 .OD01 % rk 7,3o t r1 TOLL FREE NO.: p I FAX NO: 30f- tl D3 -tp Iti1- MRM LOCALAODRESS: 91-0 WW X t ANC. CITY: kAtA cy STATE ZIP CODE: I yTl�ypJ PRIMARY ACCOUNT REPRESENTATNE FOR THIS ENGAGEMENT: k1 arr1 t0.�A0o Ili ACCOUNT REP TELEPHONE NO:. 30S , LISO — ACCOUNT REP TOLL FREE NO.: ACCOUNT REPEMAIL W C6k1AV1 e tnrVotrt011. w Wt FEDERAL TAXIDENTIFICATION NO.: / 5 - I00 41--11b The City reserves the right to seek additional Informadon from Proposer or other source(s),including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals,client Informatiob,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. ITB 2018-0T4-AG 18 1. Veteran Owned Business.Is Proposer clalmin999 333 vGGgteran owned business status? I DYES NO `-' SUBMITTAL REQUIREMENT:Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity, When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein.No proposal will be considered without receipt,by the City,of the SQR directly from Dun&Bradstreet.The cost of the preparation of the SCR shall be the responsibility of the Proposer. The Proposer shall request the I SQR report from D&B at pttps:lisuaolierpodal.dnb.comlwebapplwcsistoreslservleUSupolierPortalTstoreld=11696 Proposers are responsible for the accuracy of the information contained in Its SQR. It is highly recbmmended that each Proposer review the Information contained in Its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process,contact Dun&Bradstreet at 8004242495. SUBMITTAL REQUIREMENT:Proposer shall request that Dun&Bradstreet submit its Supplier Qualifier Report directly to the City, width bid or within three(3)days of request 3. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse, parent,sbfng, and child) who is also an employeelof the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or Indirectly, an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 4. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- rformance by an Inc sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is NES,Proposer shall submit a statement detailing the reasons that led to actlon(s), 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. dfoposers shall be solely responsible for ensuing that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions. as prescribed therein,including disqualification of their Proposals,in the tent of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity Mth a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach, 7. Code of Business Ethics.Pursuant to City Resolution No.2O0O-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ('Code') and submit that Code to the Procurement Department with its proposaOresponse or within five(5)days upon receipt of request The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental roles and regulations including,among others,the cont int of interest,lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT:Proposer shall submit firm's Code of Business Ethics.In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics, available at http:llwww,miamibeachfi.00vlcity-halVorocuremenOorocurement-relatedordinance-and-oroceduresl C ITB 2018-014-AG 19 • 8. Nving-Na e- of Mi res sa,nr-_, __ amend.,ed.,em- m^e-ta4me-eevered ease-benefits eraH art 52.2'pet.he.sreFaNving'-ageretaetnelessthT $4,.09-per hoer with^et-h .^•ek'aetls. 7hoNimgtger: - ••- oaNArarc Bono tbia - ... , : •.:.: . ':. : - -- -- .- .. ... ... o : sarne-(in-a-part la yca SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees to the living wage requirement.My payroll request made by the City during the contract term shall be completed electronically via the City's electronic compliance portal,LCP Tracker(LCPTracker.net). 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partnere.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant tolcompeti0ve proposals,to provide"Equal Benefit?to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located In the United States, but outside of the City of Miami Beach limits, who are directlyiperforming work on the contract within the City of Miami Beach. A Does your company provide or offer ac to any benefits to employees with spouses or to spouses of employees? X YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to domestic partners of employees? rxin YES NO C. Please check all benefits that apply to your answers above and list lin the"other'section any additional benefits not already specified. Note:some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,suet;as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestin artners Health ✓ VI Sick Leave Family Medical Leave Bereavement Leave _ I 1/ If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers In your area wilting to offer domestic partner coverage) youclay be e0glble for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Managers decision is final. Further information on the Equal Benefits requirement is available at httpl/wxw.miamibeach0.gov/dN-haNprocurementlprocurement-related-ordinance-and- procedures/ 118 2018-014-AG 20 10. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from lime to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction far a public entity crime may not submit a proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals, or replies on leases of real property to a public entity, may not be awarded or perform work as a contractor.supplier, subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided ins.287.017 for CATEGORY TWO for a period of 36 months following the dale of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees vAth the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Non-Discrimination.Pursuant to City Ordinance No.20163990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as:defined In Section 2-375(a)of the City Code,including the blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color,national origin,religion,sex,Intersexuality,gender identity,sexual orientation,ma(ilal or familial status,age or(fisability. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it Is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 12. Moratorium on Travel W and the Purchase of Goods or Services from North Carolina and Mississippi.Pursuant to Resolution 201629375,the City of Miami Beach,Florida,prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees'A Is and shall remain in full compliance with Resolution 2016-29375. 13. Fair Chance Requirement Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a competitive solicitation,unless the proposer certifies In writing that the business has adopted and employs written policies,practices, and standards that are consistent with the City's Fair Chance Ordinance;set forth in Article V of Chapter 62 of the City Code("Fair Chance Ordinance"), and which, among other things, Q) prohibits City contractors, as an employer, from Inquiring about an applicant's criminal history until the applicant is given a conditional offer of employment; Qi)prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply for the position, and Qii) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT:No additional submittal is required at this time.By virtue of executing this affidavit,Proposer certifies that it has adopted po0cies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract,and shall entitle the City to the immediate termination for cause of the agreement,in addition to any damages that may be available)at law and in equity. 14. Acknowledgement of Addendum, After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter salicitatior requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However. Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Intel to Confirm Intel to Confine Initial to Confirm Recejpf Receipt Receipt VAjJ Addendum) Addendum6 Addendum 11 Addendum 2 Addenduml7 Addendum 12 Addendum 3 Addenduml8 Addendum 13 Addendum Addendum19 Addendum 14 Addendum 5 Addendum110 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. C. ITB 2018-014-AG 21 • The solicitation referenced herein is being furnished to the redpient by the City of Miami Beach(the"City')for the recipients convenience.My adlon taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in falling or refusing to make any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cencelhng this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals,may accept or reject proposals,and may accept proposals which deviate from the solicitation, as it deems appropriate aid in Its best interest. In Its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal,the applicant agrees to deliver such further details,mfamration and assurances,including financial and disclosure data, relating to the Proposal and the applicant Including, without limitation, the applicant's affiliates, officers, directors, shareholders,partners and empbyees,as requested by the City in its discretion. The information contained herein Is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein fs accurate and complete.The City does not provide any assurances es to the accuracy of any information in this solicitation. My reliance on these contents,or on any permitted communications with City officials.shall be at the redpient's own risk.Proposers should rely exclusively on their own Investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.My recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,Is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.My Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solidlatton is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any pat of an agreement The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.My response to this solicitation may bel accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law.All Proposals shall be submitted In sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the DV has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained In the Proposal,and authorizes the release to the City of anyi and all information sought in such Inquiry or Investigation. Each Proposer certifies that the Information contained In the Proposal Is true,accur le and complete,to the best of its knowledge.information, and belief. Notwithstanding the foregoing or anything contained in the soticltation,all Proposagree that in the event of a final unappealable Judgment by a court of competent Jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,or any action or inaction by the City with respell thereto,such liability shall be limited to$10,000 00 as agreed-upon and liquidated damages.The previous sentence, however,shall not be construed to circumvent any of the other provis ons of this Disclosure and Disclaimer which Imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it Is understood that the provisions of this Disclosure and Disclaimer shall always govern. The sofdtatioh and any disputes arising from the solicitation shall be governed by and construed In accordance with the laws of the State of Florida. ITB 2018-014-AG 22 PROPOSER CERTIFICATION I hereby certify that:I,as an authorized agent of the Proposer,am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be hound b any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this sollci'ation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal;Proposer acknowledges that all information contained herein is part of the public domain as defined by the Stale of Florida Sunshine and Public Records Laws;all responses,data and information contained in this proposal,inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are We and accurate. Named r6 Puepdsfid R6psenmesa Piled Pmpner6Auth Qad Repro ^den: / • � � ;.,,�n;� s�� z � 4 E-64 Signed- 'weeds fweadzod• Deis, (f, — yC- oV.•`t"— /8 Sate of FLORIDA ) co this l ay of/�# 2037personally appeared before me erWok Acelesec County of l v -0%•-e ) stated that (s)he is the i/ig'c Eitlxer/ `- of(./R47/e 0/2- a corporation, and that the instrument was signed In behalf of the said corporation by authority of its board of directors and acknoWedged said instrument to be its voluntary act and deed. Before / i Notary Pub forte State. it+d4' My Corn melon Expires: 240120 " . 4 'ri4 NriE:USnnafFINe `F Jorgerye Espino 1/4a My Commission FE . Hd� Expires 02/28%2019 `- I ITB 2018-014-AG 23 APPENDIXE COST PROPOSAL,FORM Failure to submit Appendix E, Cost Proposal Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the proposal price form,below represents the entire cost of the hems in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices,delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms (Appendix E) completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form (Appendix E)shall be initialed. GROUP A:TRANSPORT AND TANK WAGON DELIVERIES OF UNLEADED GASOLINE AND DIESEL Group Est, Qty IBI A Per Mark-Up Item Description Delivery U1 M over OPIS Al Transeort delive 8,000 Gallons f A2 Tank Waron defive 500 Gallons A3 Truck delive 200 Gallons EMPLTh GROUP B: PICKUP OF UNLEADED GASOLINE AND DIESEL AT THE VENDOR'S FUEL DEPOT Group Est. Qty (B) B per Mark-Up Item Description Purchase U 1 M over OPIS Bl Pick U. of Fuel 4,400 I Gallons �ct♦ GROUP C: PRE-QUALIFICATION FOR EMERGENCY PURCHASES AND DELIVERY OF DIESEL AND UNLEADED GASOLINE TO MULTIPLE FACILITIES CITYWIDE We wish to be Pm-qualified to participate in future pricing competition for the sal9$and delivery of diesel and unleaded gasoline during declared emergencies or catastrophic events: Yes No_ Company: /. / ' Authorized Reprevenhave: pL! ee Address:/ Q Ie' �/�-.Y� S� L .i (7I'' Emelt: er7, 29 )4 C6If/_ ��/ a�/G.�cGJ�.L! Authorized Represenbaves algnal/ / ITB 2018-014-AG 35 ATTACHMENT D INSURANCE REQUIREMENTS APPENDIX F Insurance Requirements 2018-014-AG PICKUP AND DELIVERY OF UNLEADED GASOLINE AND DIESEL FUEL PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 118 2018-014-AG 36 MIAMI BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-ownedlhired automobiles included. 4. Excess Liability- $ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 _Fire Legal Liability $ .00 _Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Bests guide rating B+;VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. ITB 2018-014-AG 37