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PSA with South Florida Elevator Service Corporation
2CJ - 3Q ( 73 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND SOUTH FLORIDA ELEVATOR SERVICE CORPORATION FOR ELEVATOR MAINTENANCE, REPAIRS, PARTS AND NEW EQUIPMENT PURSUANT TO RFP 2018-008-JC TilLA Professional Services Agreement (Agreement) is entered into this 2Q) day of ural , 20 It , between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 (the City), and SOUTH FLORIDA ELEVATOR SERVICE CORPORATION, a Florida corporation, whose address is 6956 NW 51st Street, MIAMI, FL 33166 ("Contractor"). SECTION 1 DEFINITIONS Agreement: This Agreement between the City and Contractor, including any exhibits and amendments thereto. City Manager: The chief administrative officer of the City. City Manager's Designee: The City staff member who is designated by the City Manager to administer this Agreement on behalf of the City. The City Manager's designee shall be the Property Management Department Director. Contractor: For the purposes of this Agreement, Contractor shall be deemed to be an independent contractor, and not an agent or employee of the City. Services: All services, work and actions by the Contractor performed or undertaken pursuant to the Agreement, including all labor, materials, equipment, supplies, tools, machinery, utilities, fabrication, transportation, insurance, bonds, permits and conditions thereof, licenses, tests, quality assurance and/or quality control inspections and related certifications, surveys, studies, and other items, work and services that are necessary or appropriate for the modernization, replacement, reburbishment, total construction, installation, and functioning of the project or tasks specified in any Contractor Service Order, together with all additional, collateral and incidental items, and work and services required for delivery of a completed, fully functional and functioning project as set forth in the Contractor Service Order and the Contract Documents. Fee: Amount paid to the Contractor as compensation for Services. Contract Documents: Contract Documents shall mean this Professional Services Agreement, and the City of Miami Beach RFP No. 2018-008-JC for ELEVATOR MAINTENANCE, REPAIRS, PARTS AND NEW EQUIPMENT, together 1 with all amendments thereto, issued by the City in contemplation of this Agreement, RFP, and the Contractor's proposal in response thereto (Proposal), all of which are hereby incorporated and made a part hereof; provided, however, that in the event of an express conflict between the Contract Documents and this Agreement, the following order of precedent shall prevail: this Agreement; RFP; and the Proposal. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139; telephone number (305) 673-7000, Ext. 6435; and fax number (305) 673-7023. SECTION 2 SCOPE OF SERVICES 2.1 Contractor hereby agrees to furnish all Services described in the Contract Documents and any Contractor Service Order issued to Contractor for any Services hereunder, and shall perform all Services in accordance with the requirements of the Contract Documents. Although Contractor may be provided with a schedule of the available hours to provide its services, the City shall not control nor have the right to control the hours of the services performed by the Contractor; where the services are performed (although the City will provide Contractor with the appropriate location to perform the services); when the services are performed, including how many days a week the services are performed; how the services are performed, or any other aspect of the actual manner and means of accomplishing the services provided. Notwithstanding the foregoing, all services provided by the Contractor shall be performed in accordance with the terms and conditions set forth in Exhibit "A" and to the reasonable satisfaction of the City Manager. If there are any questions regarding the services to be performed, Contractor should contact the following person: ADRIAN MORALES CITY OF MIAMI BEACH PROPERTY MANAGEMENT 1833 BAY RD MIAMI BEACH, FL 33139 (305) 673-7000 EXT: 2932 2.2 Contractor's Services, and any deliverables incident thereto, shall be completed in accordance with the timeline and/or schedule in any Contractor Service Order issued to the Contractor. Contractor shall commence work or Services upon written notice to proceed in the form of a Purchase Order issued by the City, and a contractor service order signed by either the City Manager or the Department Director ordering the Services, specifying the specific tasks to be performed by the Contractor for any Project ("Contractor Service Order"). A separate Contractor Service Order shall be required prior to commencement of any Services on any Project. The Purchase Order will not be issued until Contractor's submission to City of all required documents (including but limited to: Payment and Performance Bonds (if any), and Insurance Certificate) and after execution of the Contract by both parties. Contractor shall have no entitlement to perform (or be compensated for) any Services under this Agreement, unless such Services are authorized, at the City's sole discretion, by a Contractor Service Order. The receipt of all necessary permits by Contractor and other documents required by the Contract Documents or by any agencies having jurisdiction over the Project, if applicable, is a condition 2 precedent to the issuance of a Purchase Order to mobilize on any Project site and commence any Services. Contractor acknowledges that it is being awarded this contract as a secondary vendor. As a secondary vendor, no Contractor Service Order shall be issued to Contractor, and no work or services shall be authorized under this Agreement, except at City's sole discretion. 2.3. Contractor warrants to Owner that all labor, materials and equipment furnished as part of the Services under this Agreement are of the type and quality required by the Contract Documents, new (unless otherwise required or permitted by the Contract Documents) and installed in a good and workmanlike manner and otherwise in accordance with the Contract Documents. Contractor further warrants that the Services will be free from defects due to defective materials or workmanship for a period of one (1) year following the City's final acceptance of the Services. Should any defects develop during the one-year warranty period due to defective materials or workmanship, Contractor shall repair or replace all defective or deficient Services at Contractor's sole cost and expense. Should the Contractor fail to correct any deficiencies within thirty (30) days of written notice by the City to cure, the City may, at its option, correct the deficiencies and charge Contractor for the cost of such correction. Contractor agrees to pay such charges upon demand. SECTION 3 TERM The term of this Agreement (Term) shall commence upon execution of this Agreement by all parties hereto, and shall have an initial term of THREE (3) YEARS, with TWO (2), ADDITIONAL ONE (1) YEAR renewal options, to be exercised at the City Manager's sole option and discretion, by providing Contractor with written notice of same no less than thirty (30) days prior to the expiration of the initial term. Notwithstanding the Term provided herein, Contractor shall adhere to any specific timelines, schedules, dates, and/or performance milestones for completion and delivery of the Services, as same is/are set forth in the timeline and/or schedule referenced in Exhibit A hereto. SECTION 4 FEE 4.1 In consideration of any Services to be provided hereunder, Contractor shall be compensated on Time and Material basis or as a Lump Sum basis, as specified in the Contractor Service Order. 4.2 INVOICING Upon receipt of an acceptable and approved invoice, payment(s) shall be made within forty-five (45) days for that portion (or those portions) of the Services satisfactorily rendered (and referenced in the particular invoice). City may withhold, in whole or in part, payment to such extent as may be necessary to protect itself from loss on account of: 0.0.1 Defective work or Services not remedied. 3 0.0.2 Claims filed or reasonable evidence indicating probable filing of claims by other parties against Contractor or City because of Contractor's performance. 0.0.3 Failure of Contractor to make payments properly to Subcontractors or for material or labor. 0.0.4 Damage to another contractor not remedied. 4.2.5 Failure of Contractor to provide any and all documents required by the Contract Documents. When the above grounds are removed or resolved satisfactory to the City Manager or designee, payment shall be made in whole or in part. Invoices shall include a detailed description of the Services (or portions thereof) provided, and shall be submitted to the City at the following address: Accounts Payable Division Finance Department City of Miami Beach 1700 Convention Center Drive, 3rd Floor Miami Beach, FL 33139 SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the Contractor shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Contractor of its violation of the particular term(s) of this Agreement, and shall grant Contractor ten (10) days to cure such default. If such default remains uncured after ten (10) days, the City may terminate this Agreement without further notice to Contractor. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Contractor. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against Contractor. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 4 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONTRACTOR OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONTRACTOR OF SUCH NOTICE. ADDITIONALLY, IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY CONCERN, AS DETERMINED BY THE CITY MANAGER, IN THE CITY MANAGER'S SOLE DISCRETION, THE CITY MANAGER, PURSUANT TO A VERBAL OR WRITTEN NOTIFICATION TO CONTRACTOR, MAY IMMEDIATELY SUSPEND THE SERVICES UNDER THIS AGREEMENT FOR A TIME CERTAIN, OR IN THE ALTERNATIVE, TERMINATE THIS AGREEMENT ON A GIVEN DATE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONTRACTOR SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Contractor, its officers, employees, agents, contractors, or any other person or entity acting under Contractor's control or supervision, in connection with, related to, or as a result of the Contractor's performance of the Services pursuant to this Agreement. To that extent, the Contractor shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The Contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Contractor shall in no way limit the Contractor's responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The parties agree that one percent (1%) of the total compensation to Contractor for performance of the Services under this Agreement is the specific consideration from the City to 5 the Contractor for the Contractor's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS The Contractor shall maintain and carry in full force during the Term, the following insurance: 1. Contractor General Liability, in the amount of$1,000,000; 2. Contractor Professional Liability, in the amount of$200,000; and 3. Workers Compensation & Employers Liability, as required pursuant to Florida Statutes. The insurance must be furnished by insurance companies authorized to do business in the State of Florida. All insurance policies must be issued by companies rated no less than "B+" as to management and not less than "Class VI" as to strength by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All of Contractor's certificates shall contain endorsements providing that written notice shall be given to the City at least thirty (30) days prior to termination, cancellation or reduction in coverage in the policy. The insurance certificates for General Liability shall include the City as an additional insured and shall contain a waiver of subrogation endorsement. Original certificates of insurance must be submitted to the City's Risk Manager for approval (prior to any work and/or services commencing) and will be kept on file in the Office of the Risk Manager. The City shall have the right to obtain from the Contractor specimen copies of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required coverage. The Contractor is also solely responsible for obtaining and submitting all insurance certificates for any sub-Contractors. Compliance with the foregoing requirements shall not relieve the Contractor of the liabilities and obligations.under this Section or under any other portion of this Agreement. The Contractor shall not commence any work and or services pursuant to this Agreement until all insurance required under this Section has been obtained and such insurance has been approved by the City's Risk Manager. 6.3 PERFORMANCE AND PAYMENT BOND The City will require a performance and payment bond for any project in excess of $200,000. Within ten (10) calendar days of City execution of the Contractor Service Order, Contractor shall furnish a Performance Bond and a Payment Bond containing all the provisions of the Performance Bond and Payment Bond attached hereto as forms 00710 and 00720. 6.3.1 Each Bond shall be in the amount of one hundred percent (100%) of the Contractor Service Order, guaranteeing to City the completion and performance of the work covered in such Contract as well as full payment of all suppliers, laborers, or subcontractors employed pursuant to this Project. The City may accept a Performance Bond and Payment Bond from a surety company which 6 • has twice the minimum surplus and capital required by the Florida Insurance Code at the time the invitation to bid is issued, if the surety company is otherwise in compliance with the provisions of the Florida Insurance Code, and if the surety company holds a currently valid certificate of authority issued by the United States Department of the Treasury under Section 9304 to 9308 of Title 31 of the United States Code, as may be amended from time to time. The Certificate and Affidavit so certifying (Form 00722) should be submitted with the Bid Bond and also with the Performance Bond and Payment Bond. 6.3.2 Each Bond shall continue in effect for one year after Final Completion and acceptance of the work with liability equal to one hundred percent (100%) of the Contract sum, or an additional bond shall be conditioned that Contractor will, upon notification by City, correct any defective or faulty work or materials which appear within one year after Final Completion of the Contract. 6.3.3 Pursuant to the requirements of Section 255.05(1)(a), Florida Statutes, as may be amended from time to time, Contractor shall ensure that the bond(s) referenced above shall be recorded in the public records of Miami-Dade County and provide City with evidence of such recording. SECTION 7 LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, Contractor and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Contractor hereby expresses its willingness to enter into this Agreement with Contractor's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of$10,000. Accordingly, and notwithstanding any other term or condition of this Agreement, Contractor hereby agrees that the City shall not be liable to the Contractor for damages in an amount in excess of $10,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. 7 SECTION 9 DUTY OF CARE/COMPLIANCE WITH APPLICABLE LAWS/PATENT RIGHTS; COPYRIGHT AND CONFIDENTIAL FINDINGS 9.1 DUTY OF CARE With respect to the performance of the work and/or service contemplated herein, Contractor shall exercise that degree of skill, care, efficiency and diligence normally exercised by reasonable persons and/or recognized professionals with respect to the performance of comparable work and/or services. 9.2 COMPLIANCE WITH APPLICABLE LAWS In its performance of the work and/or services, Contractor shall comply with all applicable laws, ordinances, and regulations of the City, Miami-Dade County, the State of Florida, and the federal government, as applicable. 9.3 PATENT RIGHTS; COPYRIGHT; CONFIDENTIAL FINDINGS Any work product arising out of this Agreement, as well as all information specifications, processes, data and findings, are intended to be the property of the City and shall not otherwise be made public and/or disseminated by Contractor, without the prior written consent of the City Manager, excepting any information, records etc. which are required to be disclosed pursuant to Court Order and/or Florida Public Records Law. AU reports, documents, articles, devices, and/or work produced in whole or in part under this Agreement are intended to be the sole and exclusive property of the City, and shall not be subject to any application for copyright or patent by or on behalf of the Contractor or its employees or sub-Contractors, without the prior written consent of the City Manager. SECTION 10 GENERAL PROVISIONS 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to Contractor, and at any time during normal business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manager may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. Contractor shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 8 10.2 CONTRACT DOCUMENTS. This Contract is part of, and incorporated in, the Contract Documents. Accordingly, all of the documents incorporated by the Contract Documents shall govern any Contractor Service Order issued under this Contract. 10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING Contractor shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this Section, and any attempt to make such assignment (unless approved) shall be void. 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the Contractor shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 NO DISCRIMINATION In connection with the performance of the Services, the Contractor shall not exclude from participation in, deny the benefits of, or subject to discrimination anyone on the grounds of race, color, national origin, sex, age, disability, religion, income or family status. Additionally, Contractor shall comply fully with the City of Miami Beach Human Rights Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment, housing, public accommodations, and public services on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, domestic partner status, labor organization membership, familial situation, or political affiliation. 10.6 CONFLICT OF INTEREST Contractor herein agrees to adhere to and be governed by all applicable Miami-Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County Code, as may be amended from time to time; and by the City of Miami Beach Charter and Code, as may be amended from time to time; both of which are incorporated by reference as if fully set forth herein. Contractor covenants that it presently has no interest and shall not acquire any interest, directly or indirectly, which could conflict in any manner or degree with the performance of the Services. Contractor further covenants that in the performance of this Agreement, Contractor shall not employ any person having any such interest. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising therefrom. 9 10.7 CONTRACTOR'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW (A) Contractor shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. (B) The term "public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. (C) Pursuant to Section 119.0701 of the Florida Statutes, if the Contractor meets the definition of"Contractor as defined in Section 119.0701(1)(a), the Contractor shall: (1) Keep and maintain public records required by the City to perform the service; (2) Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Contractor does not transfer the records to the City; (4) Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Agreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. (D) REQUEST FOR RECORDS; NONCOMPLIANCE. (1) A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Contractor of the request, and the Contractor must provide the records to the City or allow the records to be inspected or copied within a reasonable time. (2) Contractor's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or(3) avail itself of any available remedies at law or In equity. (3) A Contractor who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. (E) CIVIL ACTION. (1) If a civil action is filed against a Contractor to compel production of public records relating to the City's contract for services, the court shall assess and award against the Contractor the reasonable costs of enforcement, including 10 reasonable attorney fees, if: a. The court determines that the Contractor unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Contractor has not complied with the request, to the City and to the Contractor. (2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of public records and to the Contractor at the Contractor's address listed on its contract with the City or to the Contractor's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. (3) A Contractor who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. (F) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO(a�MIAMIBEACHFL.GOV PHONE: 305-673-7411 SECTION 11 NOTICES All notices and communications in writing required or permitted hereunder, shall be delivered personally to the representatives of the Contractor and the City listed below or may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized overnight delivery service. Until changed by notice, in writing, all such notices and communications shall be addressed as follows: TO CONTRACTOR: South Florida Elevator Service Corporation 6956 NW 51" Street Miami, FL 33166 Attn: Jor Gomez 11 TO CITY: City Manager's Office City of Miami Beach 1700 Convention Center Drive, 4`h Floor Miami Beach, FL 33139 Attn: Jimmy L. Morales, City Manager WITH A COPY TO: City of Miami Beach, Property Management Division 1833 Bay Rd Miami Beach, FL 33139 Attn: Adrian Morales, Director Notice may also be provided to any other address designated by the party to receive notice if such alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by overnight delivery. In the event an alternate notice address is properly provided, notice shall be sent to such alternate address in addition to any other address which notice would otherwise be sent, unless other delivery instruction as specifically provided for by the party entitled to notice. Notice shall be deemed given on the date of an acknowledged receipt, or, in all other cases, on the date of receipt or refusal. SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 12.3 ENTIRETY OF AGREEMENT The City and Contractor agree that this is the entire Agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. 12.4 ROADMAP FOR PROJECTS AWARDED PURSUANT TO POOL OF PRE-QUALIFIED CONTRACTORS FOR MODERNIZATION PROJECTS. 12 The project/contract manager may request quotes from contractors authorized to participate in the Pre-Qualified Bidder Pool for modernization projects. At its own expense, the contractor shall visit the site and prepare a lump sum detailed quotation (inclusive of all labor, materials, and all other costs. Each quote prepared by the contractor shall include an acceptable description of the nature, extent and character of the work required, as well as performance and delivery schedules. Project managers may require an itemized breakdown of the lump sum amounts. 12.5 For projects with a cost up to the amount specified in City Procedure PO16.02, Threshold Category 1 (currently $10,000 or as amended), the project/contract manager may select the contractor deemed to be best qualified and issue a Purchase Order for the work. 12.6 For projects with an estimated cost exceeding the amount specified in City Procedure PO16.02, Threshold Category 1 (currently $10,000 or as amended), the project/contract manager shall solicit three quotes. Following the determination of the best quote, in the City's sole discretion, a Contractor Service Order(CSO)will be executed for the project. See Appendix G for sample CSO. Prior to issuing a Purchase Order for projects not exceeding $50,000, the City Manager's approval is required. Prior to issuing a Purchase Order for projects exceeding $50,000, the City Commission's approval is required. 12.7 In determining the lowest and best contractor for the project, in addition to price, there shall be considered the following: (1)The ability, capacity and skill of the bidder to perform the contract. (2)Whether the bidder can perform the contract within the time specified, without delay or interference. (3)The character, integrity, reputation,judgment, experience and efficiency of the bidder. (4)The quality of performance of previous contracts. (5) The previous and existing compliance by the bidder with laws and ordinances relating to the contract. 13 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: By: . - ��-Jl City Clerk Mayor Date: J F TCttCIS- FOR CONTRACTOR: SOUTH FLORIDA ELEVATOR SERVICE CORPORATION ATTEST: By: l / nt1a an cagy f9.eStdenf J:2 6>n7tL Acu/IJNt mangy/re Print Name and Title Print Name and Title Date: /CVO*IF // APPROVED AS TO FORM &LANGUAGE &FOR EXECUTION I a 5 - ig City Atto •_Y 1,24, p Date 14 EXHIBIT A SCOPE OF SERVICES 1. STATEMENT OF WORK FOR GROUPS 1-4. The elevator contractor(s) shall provide monthly, quarterly and annually routine examinations, maintenance, as-needed cleaning, lubrication, adjustment, replacement of parts, non-routine and emergency services, and performance of applicable code-required safety tests. Elevator contractor(s) shall provide materials, labor, transportation, supplies, parts, tools, scaffolding, machinery, hoists, employee safety equipment, equipment, lubricants, supervision, applicable taxes, and all other services and materials required under this RFP. Additionally, the awarded contractor(s) shall be responsible for reprogramming the dialers for emergency communications, at no additional cost to the City of Miami Beach C3.1 Dedicated Technician. The City requires the contractor assign at least one (1) dedicated service technician capable of providing services forty(40) hours per week to City of Miami Beach elevators. C3.2 Requirements for Monthly Maintenance and Inspections. Pursuant to the service maintenance contract, contractor(s) shall perform all monthly inspections and related maintenance of City elevators in accordance with the elevator manufacturer's recommendations, and per applicable Florida Statutes, 61C-5 (Florida Elevator Safety Code), Florida Building Code, NFPA 70 National Electrical Code, NFPA 72 National Fire Alarm Code, and ASME A17.1 Safety Code for Elevators and Escalators. A written performance record of monthly inspections and maintenance visits will be logged on a contractor-provided checklist, and will be maintained up-to-date in the machine room associated with that elevator. Tasks to be completed shall include, but not limited to, the following: 1) Ride elevator and observe performance. 2) Maintain all safety and fire service key switches in accordance with current applicable codes. 3) Check door closing force and leveling accuracy. 4) Check car stop switches. 5) Check all emergency communications, lighting, signals, alarms, car and hall buttons and illumination. 6) Check fire service operation and record on separate contractor(s) supplied fire service log in accordance with current applicable code. 7) Check, clean and lube all landing door hardware. 8) Check, clean and lube all car doors and door operator hardware. 9) Clean and inspect car top, operating switches, door operator, bearings, cams and controls, car door hangers, gibs, detector and or photo eyes and safety edge. 15 10)Maintain all controllers, relays, contacts, coils, timers, circuit boards, microprocessor boards, controller wiring, travel cable wiring and hoistway wiring. 11)Clean and inspect hoistway door hangers, interlocks, linkage, pick up assembly, door gibs and hoistway switches. 12)Clean and inspect hoist machine, controller, selector, motor, motor generator/SCR, governor and break operation. 13)Clean and inspect machine room and pit equipment including illumination. 14)Inspect jack/piston unit, packing, packing gland and oil recovery device. 15)Clean and inspect pump including screens, filters, hoses and connection fittings. 16)Clean and inspect all valves, relief valves, leveling valves, cheek valves, strainers and gaskets. 17)Controller and selector is in good mechanical condition, fuses proper rating and type, all connections tight, no heating, cleanliness of electrical equipment and bottom of cabinets. 18)Check motor generators are clean, run quiet and cool, brushes move free and are in good condition with proper spring loading, field coils are tight, no armature discoloration, no sparking at brushes, electrical connections are tight. 19)Replace signal fixture light bulbs. The elevator contractor(s) will be responsible for the replacement of fixture screws with proper, matching hex head or vandal type stainless steel screws on all signal fixture devices. 20)Check condition of door operator, belts, chains, cams, wire connections, and all covers in place. 21)Check safety mechanisms, free of rust, dirt, lubricated, proper safety jaw clearance 22)Hydraulic elevators also require examine hydraulic pistons are smooth without scraps or gouges allowing damage to packing glands or excessive oil carry on pistons. 23)Check governor is clean and lubricated, linkage condition, bearing condition, clearance and proper operation. 24)Remove dirt and lint buildups from guide rails, beams, divider beams, car tops and bottom of platforms, pit and pit equipment and all other areas of the hoistway or under escalator spaces or wellways. C3.3 Requirements for Quarterly/Annual Maintenance. Pursuant to the service maintenance contract, contractor(s) shall perform all quarterly and/or annual inspections and maintenance of City elevators in accordance with the elevator manufacturer's recommendations, and per Florida Statutes, 61C-5 (Florida Elevator Safety Code), NFPA 70 National Electrical Code, NFPA 72 National Fire Alarm Code, and ASME A17.1 Safety Code for Elevators and Escalators. A written performance record of quarterly inspections and maintenance visits will be logged on a contractor-provided checklist, and will be kept up-to-date in the machine room associated with that elevator. Tasks to be completed shall include, but not limited to, the following: 1) Inspect rope shackles, car and counter weight guides, frame and hoistway sheaves. 2) Inspect, rotate and equalize hoist cables, lubricate as needed, inspect shackles. 3) Check and adjust break. 4) Inspect traveling cable. 5) Inspect complete safety circuit, including governor rope hitch. 16 6) Check motor and pump sheave alignment. 7) Clean and adjust controller components including contacts, relays and timers. 8) Inspect and maintain adjustment of roller/slide car guides including bearings. 9) Clean, inspect selector drive and lubricate selector cables and or tapes, lubricate selector drive worm. 10)Clean and inspect all car and hoistway door contacts and interlocks. 11)Inspect all oil lines and supports. 12)Check condition of both hoist ropes, counter weight frames, and compensation ropes for proper connections and balance of loads including retaining sheaves, deflector sheaves, idler sheaves or other guides or guards for wear or damage. 13)Elevator contractor(s) shall lubricate equipment at intervals recommended by equipment Manufacturer, or as dictated by use of equipment. 14)Elevator contractor(s) shall paint equipment at intervals frequently enough to maintain a professional appearance, prevent rusting, and preserve the equipment. 15)Verify all rope sheaves for groove wear or condition, sheave keys, brake shoe wear, brake switches, brakes dragging, proper stopping. 16) Rope shall be re-tensioned, as-needed during quarterly maintenance, and/or no less than once annually. 17)Check car top for cleanliness, condition of car top lighting, safety rails, fans, rope condition, condition of rope tension springs, rope tension is not more than 5% equal within rope set, roller or slide guides, lubrication, no parts storage, and sheave condition. C3.4 Requirements for Repairs. The elevator contractor(s) must be able to provide all repair parts for the elevators within 48 hours. Other parts, considered major replacement parts, must be available within normal industry standard lead-time. Replacement parts will comply with the following: 1) Where a listed/certified device is replaced, the replacement shall be subject to the applicable engineering or type test, and the requirements of CAN/CSA B44.1 /ASME A17.1. The device shall be labeled by the certifying organization. 2) In performing services, elevator contractor(s) agrees to provide parts obtained from or recommended by Manufacturer(s) of equipment for replacement or repair. Equivalent parts may be used if approved by the City in writing. Parts requiring repair or machining shall be rebuilt to "like new" 'condition. 3) Parts or equipment required by services may not be removed from the Property without written approval of the City. This does not include renewal parts stocked on the job by elevator contractor(s), which shall remain elevator contractor's sole property until installed on the equipment. 4) Shutdowns for emergency minor adjustment and minor repair callback service shall be minimized. Verifiable shutdown frequency shall be maintained at no more than 2 per unit, per year, not including shutdowns due to vandalism, power loss or misuse of the equipment. C3.5 Service Hours and Service Calls. Regular Hours of Service: Unless otherwise noted under this RFP, regular hours of service shall be performed between the hours of 7:30 a.m. and 5:30 p.m., Monday through Friday, excluding City holidays. All service calls outside these hours and days will be considered non-regular. 17 Emergency Calls: Contractor(s) shall provide 24-hour, 365-days-a-year callback service (callback is defined as any request for service or assistance by the City or the City's s representative when elevators are not available for beneficial usage due to equipment shutdown or malfunction). Emergency calls may occur, but not limited to, the following conditions: 1. Passenger entrapments; emergency calls, at any hour, for stranded elevators carrying passengers shall be responded to immediately but not more than ONE (1) HOUR from time of call to contractor(s). 2. The elevator contractor(s) is responsible to respond to all emergency communications initiated from the elevator in-car communication instrument, 24 hours per day, 7 days a Week. The response location may be the office of the elevator contractor(s) or a licensed telephone answering service. The response location must be capable of identifying the building location and the identifying number of the elevator from which the emergency communication originated. The response location must have the ability to initiate emergency calls to each elevator as may be required including proper record keeping of each elevator phone number. Non-emergency Calls: Elevator contractor(s) shall respond to callback service within TWO (2) HOURS from the time of notification for non-emergency calls. To assure that the City of Miami Beach receives the quality and response necessary to insure the safety of the passengers of this equipment, and achieve the maximum designed life cycle of the covered equipment, the City may impose deductions as liquidated damages. These liquidated damages may be deducted from the monthly contract amount due, up to and including the full monthly contract price of the affected equipment, for failure to perform in accordance with the contract. The monthly payment reduction may be based upon the following schedule: Late Response to Service Call 10% per Occurrence No Response to Service Call 25% per Occurrence Non-Performance 10% per Event 'Non-performance will be inclusive of, but not limited to: (1) Similar failure of equipment more than two (2)times, during a 60-day period. (2) Failure to take corrective action on statutory elevator inspection reports authorized by the City of Miami Beach shall be construed to be non-performance. (3) Failure to complete repair work in a timely manner as approved. Removal of elevators from beneficial usage to facilitate services by elevator contractor(s) shall be coordinated with and approved by the City, in writing. The City agrees to permit elevator contractor(s) to remove elevators from service for a reasonable time during hours identified herein, to perform services pursuant to this RFP, and promptly notified of the anticipated completion timeframe. 18 C3.6 Services Checklist. A Services Checklist shall be provided by the contractor(s) to the City, listing items in accordance with AMSE A17.1 and 61C-5.001, F.A.C., to be observed, cleaned, lubricated, adjusted and repaired, including the frequency of each activity (e.g., monthly, quarterly, annually), as indicated below: 1) The Services Checklist is to remain in the elevator machine room as a reference for the City and elevator contractor(s) of past and current maintenance activities conducted and performed by the elevator contractor(s). 2) The Services Checklist shall contain a Call back Log, or a Call back Log shall be provided separately. 3) The Services Checklist shall be thorough, detailed and complete in every respect, acceptable to the City of Miami Beach and shall be initialed by the servicing technician at the time of completion of all maintenance routines. 4) At the conclusion of each 12-Month service period, Services Checklists shall be collected and turned over to the City of Miami Beach Property Management Director, or designee. 5) Data shall be accessible by City of Miami Beach via copy or electronic printout at all times. 6) Log or electronic printout shall include all entries for maintenance, repairs, tests, callbacks and supervisor's surveys. 7) City of Miami Beach shall be allowed to inspect and copy log or electronic printout and maintenance schedule at any time by electronic means. 8) Entries shall include: a. Date work is completed; b. Mechanic's or Supervisor's name; c. Brief description of work completed, including elevator number and number. 2. STATEMENT OF WORK FOR GROUP 5 (POOL OF PREQUALIFIED CONTRACTOR(S): MODERNIZATION, NEW CONSTRUCTION, REPLACEMENT, REFURBISHMENT PROJECTS) Contractor shall participate in Group 5, a pool of prequalified elevator contractors for non-routine engagements that may include (but not be limited to) major refurbishments and modernizations, and installation of new equipment. All work shall be completed in full accordance with Chapter 399, Florida Statutes, as well as Florida Administrative Code 61C-5 (Florida Elevator Safety Code), NFPA 70 National Electrical Code, NFPA 72 National Fire Alarm Code and ASME (American Society of Mechanical Engineers) 17.1 Safety Code for Elevators and Escalators. This section, as applied to the RFP, refers to improvement of the overall operation of the equipment, new construction, modernization, replacement and refurbishment project(s), on an as-needed basis. This may include a full modernization, which could include the replacement of the drive system, doors, cabs, car frame, and related critical equipment. A minor modernization may include only the replacement of the door operator, a door, a door re-opening device, a cab or cabs. Additionally, it is the intent of the City to establish a pool of qualified elevator contractor(s)from which all future modernization overhaul projects may be solicited, pursuant to Group 5 of Appendix E, Cost Proposal Form. 19 3. SERVICES DOCUMENTATION AND RECORDS 3.1 Service Receipts. The contractor(s) shall submit monthly (with their invoice) to the City, a copy of the mechanic's service receipt indicating the date, time and nature of service performed. These service receipts shall be signed by a responsible City of Miami Beach employee at the time the work is performed, and a copy of this service receipt or time ticket shall be given to the responsible City of Miami Beach employee signing the document at the time of signing, for site records. Firms using electronic media for company internal storage and transmittal of time shall provide a hard copy of the time ticket to the City Project Manager, or designee, at the completion of each day or service performed, as applicable. In the event the mechanic cannot get the signature of a responsible City of Miami Beach employee to give credit for the extra time expended in an emergency call response and/or repairs, they will leave a copy of the service receipt in the machine room and/or complete log book provided by the City of Miami Beach, and so advise the City within 24 hours. 3.2 Survey Reports. The contractor(s) shall perform a complete survey of the equipment annually to insure compliance with the contract and determine the condition of equipment. The contractor(s) shall submit above annual supervisor's inspection report, to the City Project Manager, due at the completion of each month for those surveys completed in the prior month, during the contract year. The inspection/survey report must be performed and signed by the contractor's maintenance supervisor. 3.3 Monthly Logs. The contractor(s) shall provide the Property Management Director, or designee, with a monthly log of all callbacks, repairs and minor adjustments made, in addition to the maintenance work performed. This log shall consist of the time the complaint was registered, the nature of the complaint, the correction of the problem and the amount of time required correcting the problem. For Hydraulic elevators, the log book shall also be used to record all oil usage for each elevator. The record shall reflect all items required by code to be recorded, and shall include all oil stored on site, all oil recovered and the re-use or disposal of same, dates of each new transaction of oil usage (add or dispose) and the name of the technician entering the information. 3.4 Maintenance Records. Maintenance records shall document compliance with Florida Elevator Safety Code, ASME A17.1 Safety Code for Elevators and Escalators, including the all current, applicable Florida Statutes, onsite and shall include records on the following activities. The records shall be kept in the elevator machine room and shall always be readily available to the City and/or building administrator and elevator personnel; Description of maintenance tasks performed, and dates the tasks were performed; Descriptions and dates of examinations, tests, adjustments, repairs, and replacements; Descriptions and dates of call backs (trouble calls), or reports that are reported to elevator personnel by any means, 20 including corrective action taken; and an onsite written record of the findings on Maintenance of Firefighters' Service Monthly. 3,5 TimeNVork Tickets. Regardless of the reason for the visit to the building, the elevator contractor(s) will leave an appropriate and legible time ticket indicating the type of work performed and the amount of time expended. 4. CONTRACTOR'S PERSONNEL 4.1 Employees. Elevator contractor(s) shall have in its employ at all times a sufficient number of capable employees to properly, safely, promptly and adequately provide all services. No employees without a valid State of Florida Elevator Certificate of Competency shall be allowed to work on any City elevators at any City locations unless directly supervised by a licensed elevator mechanic within direct line of sight and natural voice communication at all times. Elevator contractor(s) shall submit a copy of this Certificate to the City prior to award. No employees without a valid Elevator Certified Elevator Technician (FL CC or CET) shall be allowed to work on City elevators unless directly supervised by a licensed elevator mechanic within line of sight at all times. Elevator contractor(s) shall have sole responsibility for means, methods, techniques, procedures, safety precautions or employment practices in connection with elevator contractor's performance of services. A minimum of one (1) registered graduate electrical engineer and one (1) registered graduate mechanical engineer, each with at least three (3) years elevator experience, must be maintained as full-time employees of the company to assist in the solution of electrical and mechanical problems and to advise on matters pertaining to safety. 4.2 Supervision. Elevator contractor(s)shall be responsible for the supervision and execution of services by its employees. Each supervisor shall possess a Certified Elevator Technician (CET) or Certified Elevator Inspector (CEI) before performing work under the contract and shall renew it continuously. Elevator contractor(s) shall inform the City of name of each supervisor responsible for services and supervisor. Supervisor shall notify the City of site inspection and provide the City with written confirmation of findings. A minimum semi- annual inspection of site conditions shall be conducted by a designated supervisor of elevator contractor(s) to ensure that all services hereunder are properly performed including written records of conditions. 21 SCHEDULE A CONTRACTOR SERVICE ORDER Contractor Service Order No. TO: PROJECT NAME: Pooled Name DATE: Pursuant to the Professional Services Agreement between the City and Contractor for RFP No. 2018-008-JC for ELEVATOR MAINTENANCE, REPAIRS, PARTS AND NEW EQUIPMENT, Contractor shall provide the following Services: SCOPE OF SERVICES: Per attached proposal dated , to be considered part of the Contract Documents. Estimated calendar days to complete this work: Days Original Service Order Amount: $ Change Order to Service Order Amount: (ALL CHANGE-ORDERS MUST BE APPROVED IN WRITING BY THE CITY PRIOR TO THE WORK.) Total From Previous Change Orders to Service Orders: $ Fee for this Service Order is Lump Sum/Not to Exceed amount of: Total Agreement to Date: City's Project Administrator Date Department Director Date Contractor. Date (between $10,000-$50,000) City Manager Date (exceeding$50,000) 22 EXHIBIT B FEE 22 APPENDIX E m MiAi` /1IBEACH Cost Proposal Form 2018-008-JC Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 Rel : 11#81C 37 APPENDIX E COST PROPOSAL FORM "-Failure to submit Cost Proposal Form,in its entirety and fully executed,by the deadline established fo he receipt of proposals Will result in Proposal being deemed non-responsive and being rejected. Proposer affirms that the prices stated on the Cost Proposal Form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form shall be completed mechanically or, if manually, in ink. Cost Proposal Form completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form shall be initialed. 'j ea rni bldg SII be c r,r rd,t j0 00 ollara for maintenance sop/legs hou Eaton .. .. A a e@pte re sonablP'.,cost'for p erltliNu 4, s,i ' anus=.e1 p17 trio ea h hem 'y %,�-s GROUP 1:PARKING GARAGES Scheduled Maintenance _ Line Location Model Quantity UIM Cost per UWM Annual Cost 1 1755 MoiiS Ave EL IR Geared-11(E 12 Month $ 135.00 S 1,620.00 2 1755 Merida.)Ave EL TR Geared IKE 11 Month $ 135.00 $ 1,620.00 3 1755 Mer Man Ave EL TR Geared-TRE 12 Abri $ 135.00 $ 1,620.00 4 1755 Meddian Ave EL 11 Geared-TKE 12 Month $ 135.00 $ 1,620.00 5 1755 Mermen Ave EL TR Geared-TKE 12 Menth $ 13500 51.620.00 MCE VNAC-1000 11500 1,500.00 6 42'Street Gauge PTC-SCR 12 Month $ $ MOE WMC-l000 12500 1,50000 7 42"Street Garage PTC-SGR 12 Mono $ $ Dover-EL TR 1]5.00 1.620.00 8 751 Street Garage Geared-TIV-VVV5 12 Month $ S DoverEL N 135.00 1,620.00 9 7th TN-WVF Sheet Garage Geared- 12 Month l $ $ Dover-EL TR 135.00 1,620.00 10 71i Street Garage Geared-TIV-VWF , 12 Mc.* $ $ 11 Anchor Place Geroge IKE TAO 20 12 Month $ 125.00 $ 1500.00 12 Ando Place Garage THE TAO 20 12 Month $ 125.00 $ 1,500.00 Penn Garage,1681 gone Eonspare 135.00 1620.00 13 Penneylvenla Ave _ 12 Mm1n $ $ Penn Garage,1861 Kong Ecospace 135.00 1620.00 14 Pennaylvanie Ave 12 Month S $ Penn Garage.1661 Kane Ecospace 12 hbnM $ 155.00 $ 1,620.00 15 Penntylvania Ave Penn Garage1681 Kone Ecospace 13500 1620.00 16 PennrylKma Ave 12 Moran $ a Conventional-Hydro- 13th onventional-Hydro13th Street Palling OlisSubmersl5le- Garage devabr controls 17 H800 12 Month s 125.00 s 1,50000 ConvmMenat-Hydro f3th Street Parking Otis-Submersible- Garage deyabr contra's 18 H800 12 Month $ 125.00 $ 1,500.00 RFP 2018-008 JC 38 TOE US-EL 178,Sheet Geroge, 640 Fydraulk-TAG22- 1g 17th Sheet Conwnlional 12 abut $ 12500 $ 1.500.00 TKE US-EL 178,Street Garage, 640 Hydraulic-TAC22- 20 178Sheel Conven$cnal 12 Morth $ 12500 $ 1,500.00 ISE US-EL - 17n Street Garage. 640 Hydrauk-TAC22- 21 178 Street Conventional 12 Moot $ 125.00 $1,500.00 TKE US-EL Pe Street Garage, 640 HydraulicTAC22- 22 11th Sheet Conventanal 12 Month $ 125.00 $ 1.500.00 TKE US-EL 17e Street Garage, 640 Hydrauhe-TAC12- 23 178 Street Cenventonal 12 Month $ 125.00 $ 1,500.00 Sunset Harbor 24 Garage EL Hydrauhc-TKE '2 Mont $115.00 $ 1,380.00 Sunset Harbor 25 Garage EL HyorauuoTKE 12 Menu $ 115.00 $ 1,380.00 26 12th St :.e Elevator Controls 12 Mcnh $ 115.00 $ 1,350.00 Repairs Not Covered By Maintenance Annual Est. Ua7 Cost per Whi Annual Cost Contract Hours 27 Hourly Labor Rate(Regular) 200 Hours $ 90.00 $ 18,000.00 28 Hourly Labor Rate(Nan-regular nom) 40 I Hours $ 135.00 $ 5,400.00 Annual • . at.Cost Wm %Mark-up Annual Cost 29 Cost of Materials $3,000 N/A 5 % $ 3,150.00 ANNUAL TOTAL GROUP 1 (Lines 1-29) $ 66,630.00 GROUP 2:NORTH Scheduled Maintenance Line Location Model Quantity UIM Cost per U/M Annual Cost TKE-TAC20An- I 30 Fire Staten#2 Hydro _ 12 Month $ 100.00 $ 1,200.00 I EL Hydraulic-TKE- North Bead.Senior TAC20.03- 31 Center Submersible 12 Month $ 100.00 $ 1,200.00 North Shoe Park 8 Otis-El Hydraulic- 32 Youth Center 211-AMA2124111 12 Month $ 115.00 $ 1,380.00 Soot Rakow lout El Hydro Twin Post- 33 Center Schndler-330a 12 Month $100.00 S 1.200.00 1033 Say Read 34 Property Management SH:iadler 330 A 4 Quarsorir $100.00 $ 1.200.00 North Snore Band 35 Shell Char 4 0aartan S 100.00 $1200.00 Repairs Nat Covered By Maintenance Annual Est. UIM Cost per Uhl Annual Cost Contract Hours 36 Haut/Labor Rate(Regular) 200 Hors $ 90,00 $ 18,000.00 37 Hourly Labor Rate(Nmiegular hours) 40 Hwrs $ 135.00 $ 5,400.00 Annual Est.Cost _ U/M %Mark-up Annual Cost 38 Cost of Materials $3,000 NIA 5 % $ 3,150.00 ANNUAL TOSAL GROUP?(Lines 30-38) S 33,930.00 RFP 2018008-;C 39 GROUP 3:SOUTH Scheduled Maintenance Line Location Model Quantity HIM Cost per U/M Annual Cost 39Gaat Meilen Motion Croltrd 12 Month $ 125.00 $ 1,500.00 40 1 Gadl Meddan Motion Control 12 Month $ 125.00 $ 1,500.00 ' 41 Historic City Hall Motion Control 12 a4rth _$ 135.00 $ 1,620.00 42 Historic City Hall Molbn Coned 12 Monts $135.00 § 1,620.00 Muni Beadi City 1,380.00 43 Had /Acton Control 12 Month $ 115.00 E Miami Beach Cay 115.00 1,360.00 44 Hall Motion Control 12 Month $ $ Miami Beach City 115.00 1.380.00 45 Hall Otis Hydraulic H900 12 Month $ $ Miami Bead"City 115.00 1.380.00 ' 46 Hall rrec5an 12 Month $ $ South Snore 47 Community Center EL Hydro-Dry 12 Month $10000 $ 1,200.00 EL HyNwiic Mouan Miami Beach Palice Cmbd-HA4C 200. 45 Headquarters Submersible 12 Month $ 125.00 $ 1,500.00 EL Hydrauf Motion Maori Beads Police Camel-MMC 200- . 1,500.00 49 Headquarter Submersible 12 Month $ 12500 $ Miami Beadi POGce EL Hydraulic-Motion 50 Headq arters Conb04HMC 200- 12 Month $ 125.00 $ 1,500.00 EL Hydro IS Post- MoSm CanLa-HMO 51 Police Ar,la@League 1000 PHCSubmer r 4 Quarterly $ 10000 $1,200.00 Conwntialat-Hydrn TAC20-Submeraib - 52 10th StAudmrium Dover 4 Queer/ $100.00 $ 1.200.00 Re aairs Not Covered By Maintenance Annual Est UIM Cost per an Annual Cost Contract Hours 53 Hourly Labor Rale(Regular) 200 Hours $ 90.00 $ 18,000.00 54 Hourly Labor Rate(Non-regular hours) 40 _ Hours $ 13500 $ 540200 Annual Est.Cost r UIM %Mark-up Annual Cost 55 Cwt of Mateials 13,000 NIA 5 % $3,150,00 ANNUAL TOTAL GROUP 3(Lines 39-55) $ 46,41000 GROUP 4: RDA Scheduled Maintenance Line Location Mode! Quantity UIM Cost per UIM Annual Coat MCE-HMC 1000 PHClmpeda4Dry 53 BassArt Museum (1N 5A) 12 Mons $ 100.00 $1,200.00 MCE.HMC 1000 PHColmperislOry 54 Bass Art Museum (UV 5A) 12 Month $ 100.00 $ 1200.00 MCE-HMC 1000 PHC-lmperial-0ry 100.00 1,200.00 55 2100 Collins Ave (UV 5i0 12 Month $ $ Dover-Hydraulic- LMH-Magnetek(I-3) 56 2100 Coins Ave 12 I Month $ 100.00 $ 1,200.00 RFP 2018-008-1C 40 Repairs Not Covered By Maintenance Annual Est. UM Cost per Uhl Annual Cost Contract Hours 51 Ha Labor Rale Re•uler 200 Hpure $ 80.00 $ 18,000.00 $8 Had Labor sateritivrndar hours 40 Hare $ 13500 $ 540000 Annual Est.Coat %Mark-u• Annual Cost 59 Cost of Rereads $3,000 fl 5 ^A $ 3,150.00 ANNUAL TOTAL GROUP 4lLines 53-59) $ 3136000 ANNUAL COST TO THE CITY OF MIAMI BEACH: )calculate by adding together the annual totals for Groups 1,2.3 and 41 ANNUAL COST FOR ALL GROUPS (1-4) $ 178,320 00 GROUP 5: Additional Services. Pool of Prequalified Contractors for Modernization Projects, New Construction,and Refurbishments YES NO Doesfuture participate wish toan, eicapool ti prequalifiedrfuriment and for future modernization, new construction, refurbishment and Yes additional oro ects, on an as-needed basis? *Failure to submit Cost Proposal Form, in its entirety and fully executed,by the deadline established for the receipt of proposals will result in Proposal being deemed non-responsive and being rejected. Proposer's Affirmation company: South Florida Elevator Service Corp. Authorized Representative: Jor Gornez Address: 6956 NW 51st Street, Miami, FL. 33166 Tal.phone.(305)456-5685 Email Jor.Gomez©sfescorp.corn Authorized Reptesentat ie's Signature: RFP 2018008-IC 41 ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM RESOLUTION NO. 2018-30175 • A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (REP) NO. 201$- •JC, FOR_.LEVATQRMAINTENANCE, REPAIRS, PARTs AND NEW. 'EQUIPMENT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SUNCOAST ELEVATOR SOLUTIONS, INC., THE TOP RANKED PROPOSER, AS THE PRIMARY VENDOR; FURTHER, AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SOUTH FLORIDA ELEVATOR SERVICE CORPORATION, THE SECOND RANKED PROPOSER, AS THE SECONDARY VENDOR; AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH ALL THE PROPOSERS, SUNCOAST ELEVATOR SOLUTIONS, INC., SOUTH FLORIDA ELEVATOR SERVICE CORPORATION, EASTERN ELEVATOR SERVICE, INC., AND THYSSENKRUPP ELEVATOR CORPORATION TO ESTABLISH A POOL OF PRE-QUALIFIED • CONTRACTORS FOR FUTURE MODERNIZATION PROJECTS, NEW CONSTRUCTION, AND REFURBISHMENTS, ON AN AS-NEEDED BASIS; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS WITH EACH OF THE FOREGOING PROPOSERS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, on May 17, 2017 the Mayor and City Commission approved the issuance of Request for Proposals (RFP) No. 2017-002-JC, for Elevator Maintenance, Repairs, Parts and New Equipment; and WHEREAS, the Committee convened on July 14, 2017 to review and score -the proposals received; and WHEREAS, the Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP; and WHEREAS, on August 24, 2017, pursuant to Resolution No. 2017-29955, after reviewing all the submissions and the results of the evaluation process, the City Manager recommended the rejection of all proposals received, and further authorized the reissuance of the RFP; and WHEREAS, RFP 2018-008-JC was issued on November 9, 2017, with an opening date • of December 14, 2017; and WHEREAS, a non-mandatory pre-proposal meeting was held on November 28, 2017; and WHEREAS, on December 14, 2017,the City received a total of four(4) proposals; and WHEREAS, on December 14, 2017, the City Manager, via Letter to Commission (LTC) No. 601-2017, appointed an Evaluation Committee (the "Committee"); and WHEREAS, the Committee convened on January 11, 2018 to review and score the proposals received; and WHEREAS, the Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information on the scope of services, and a copy of each proposal; and WHEREAS, the Committee was instructed to score and rank each proposal pursuant to the evaluationcriteriaestablished in the RFP; and ______ - - ------ -- - --- WHEREAS, the Committee's ranking was as follows: Suncoast Elevator Solutions, Inc., as the top ranked proposer; South Florida Elevator Corporation, as the second ranked proposer; Eastern Elevator Service, Inc., as the third ranked proposer; Thyssenkrupp Elevator Corporation, as the fourth ranked proposer; and WHEREAS, after reviewing all the submissions and the results of the evaluation process, the City Manager recommends that the Mayor and City Commission authorize the Administration to enter into negotiations with Suncoast Elevator Solutions, Inc., as the primary proposer; further, authorize the Administration to enter into negotiations with South Florida Elevator Corporation, as the secondary proposer; and pursuant to the terms of the RFP, authorize the Administration to negotiate an agreement with all proposers to establish a pool of prequalified contractors for improvements to the overall operation of the equipment, new construction, modernization, replacement and refurbishment projects, on an as-needed basis. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager, pursuant to Request For Proposals (RFP) No. 2018-008-JC, for Elevator Maintenance, Repairs, Parts and New Equipment; authorize the Administration to enter into negotiations with Suncoast Elevator Solutions, Inc., the top ranked proposer, as the primary vendor; further, authorize the Administration to enter into negotiations with South Florida Elevator Corporation, the second ranked proposer, as the secondary vendor; and authorize the Administration b enter into negotiations with all the proposers, Suncoast Elevator Solutions, Inc., South Florida Elevator Corporation, Eastern Elevator Service, Inc., and Thyssenkrupp Elevator Corporation, to establish a pool of pre-qualified contractors for future modernization projects, new construction, and refurbishments, on an as-needed basis; and further authorize the Mayor and City Clerk to execute agreements with each of the foregoing proposers upon conclusion of successful negotiations by the Administration. !!'' PASSED AND ADOPTED this /9 day of of fe4re/Q V 2018. Dan Gelber, Mayor ATTEST: p. %%%%%%%% 4 - �? . Rafael . Granado, • ty C-.rk Zz ;` �,✓� "y • • APPROVED AS TO I:INGOB ORATEDi FORM& LANGUAGE 1 (01 &FOR EXECUTION City ARwney p,�/ Dote iQSL«.t� r Ett • Resolutions - C7 P MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: February 14, 2018 SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) 2018-008-JC, FOR ELEVATOR MAINTENANCE, REPAIRS, PARTS, AND NEW EQUIPMENT. RECOMMENDATION Adopt the Resolution. ANALYSIS Elevator maintenance and repair services for City facilities is essential to the Administration's ability to provide the City's staff, residents and visitors with safe and reliable elevator transport. The City currently has twenty-four (24) hydraulic elevators, including one (1) chair lift at North Shore Band Shell, and twenty-two (22) traction elevators in operation. These elevators are located at various properties throughout the City, including parking garages, Bass Art Museum, City of Miami Beach Fire stations, City of Miami Beach Police Headquarters, City Hall, and Scott Rakow Youth Center, among other City locations. On October 3, 2014, the City, pursuant to Miami-Dade Contract No. 1233-5/19, contracted with Thyssenkrupp Elevator Corporation for elevator maintenance services citywide. The current contract is on a month-to-month extension pending the award of the current RFP. RFP 2018-008-JC was issued on November 9, 2017 seeking proposals for a replacement contract. RFP PROCESS The Procurement Department issued solicitation notices to forty-three (43) firms utilizing www.publicpurchase.com and fifteen (15) via email notification. Twenty-eight (28) prospective proposers accessed the advertised solicitation. A non-mandatory pre-proposal meeting was held on November 28, 2017. On December 14, 2017, the City received a total of four (4) proposals. The City received proposals from the following proposers: Suncoast Elevator Solutions, Inc., South Florida Elevator Corporation, Thyssenkrupp Elevator Corporation, and Eastern Elevator Service, Inc. The Evaluation Committee appointed by the City Manager, pursuant to LTC# 601-2017, convened on January 11, 2018 to consider the responsive proposals received. The Committee was comprised of Joey Gan, Chief Elevator Inspector, Public Works Department; Carlos Naumann, Assistant Building Director, Building Department; Miguel Beingolea, Parking Operations Manager, Parking Department; Oniel Toledo, Facilities Zone Manager, Property Management Division; and, Mark Morgan, Facilities Zone Manager, Property Management Division. Page 793 of 1270 The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the REP. The evaluation process resulted in the ranking of proposers, as indicated in Attachment A, in the following order: 1st- Suncoast Elevator Solutions, Inc 2n11- South Florida Elevator Corporation 3rd- Eastern Elevator Service, Inc. 4t1 - Thyssenkrupp Elevator Corporation The following is a brief summary of the qualifications of the top ranked proposers: Suncoast Elevator Solutions. Inc. According to its proposal, Suncoast Elevator Solutions, Inc. is a local elevator maintenance firm, capable of mantaining the City of Miami Beach fleet of elevators with professional attention to the City's specific and ongoing needs. Suncoast has maintained elevators throughout South Florida for several years. Most recently, Suncoast holds numerous elevator contracts for various hotels, high- rise condominiums, and commercial customers within the City of Miami Beach, and surrounding cities. Also identified in its proposal is a dedicated team of over eleven (11) highly-skilled elevator technicians and supervisors, fully committed to the daily service needs of the City of Miami Beach, in addition to a team of custonHr service personnel and service managers. South Florida Elevator Corporation According to its proposal, South Florida Elevator Corporation is a local elevator maintenance firm, capable of maintaining the City of Miami Beach elevator fleet. South Florida Elevator Corporation has maintained elevators throughout South Florida for over three (3) years to include modernization projects and mairtenance contract services. Most recently, South Florida Elevator Corporation holds numerous elevator contracts for several condominiums and commercial customers within the Tri- County area. Also identified in its proposal is a dedicated team of over nine (9) highly-skilled elevator technicians and supervisors committed to the daily service needs of the City of Miami Beach. Eastern Elevator Service. Inc, According to its proposal, Eastern Elevator Service, Inc. has been providing elevator maintenance, repair and modernization for over nineteen (19) years. Eastern Elevator Service holds numerous elevator maintenance contracts for government and commercial clients throughout South Florida. Some of its clients include, Fort Lauderdale City Hall, Lee County Public Schools, and the City of Oakland Park. Eastern Elevator Service identified in its proposal three (3) dedicated supervisor- technicians who would be assigned to the daily service needs of the City of Miami Beach. Thyssenkrupp Elevator Corporation According to its proposal, Thyssenkrupp Elevator Corporation is a global elevator maintenance firm, performing elevator services in South Florida since 1941. According to its proposal, Thyssenkrupp is the largest elevator service provider in the Miami area. Thyssenkrupp holds numerous elevator contracts for government agencies and higher education clients including, the City of Miami Beach, Broward County Sheriffs Office, School District of Palm Beach County, and Nova Southeastern University. Also identified in its proposal is a dedicated team of over twenty-three (23) certified elevator mechanics who would be assigned to the daily service needs of the City of Miami Beach. Page 794 of 1270 CONCLUSION The need to have elevators that function properly is paramount to the safety and comfort of residents and visitors that visit City-owned facilities. After reviewing all the submissions and the results of the evaluation process, I find that, when only qualifications are considered, Suncoast Elevator Solutions has received a unanimous top ranking from the Evaluation Committee. When cost scores are added to the qualification scores, Suncoast Elevator Solutions retains its top score ranking. However, I do concur-staff-that-believes-that-when-considering-all-cost-proposals receivedi there-may -be an opportunity to negotiate lower contract pricing with Suncoast Elevator Solutions. Therefore, I recommend that the Mayor and City Commission approve the Resolution authorizing the Administration to enter into negotiations with Suncoast Elevator Solutions, Inc., the top ranked proposer, as the primary vendor; authorize the Administration to enter into negotiations with South Florida Elevator Corporation, the second ranked proposer, as the secondary vendor; and further, establish a pool of pre-qualified contractors for future elevator modernization projects, refurbishments, and new construction projects that includes all proposers, Suncoast Elevator Solutions, Inc., South Florida Elevator Corporation, Eastern Elevator Service, Inc., and Thyssenkrupp Elevator Corporation; and further authorizing the Mayor and City Clerk to execute agreements with each of the foregoing proposers upon conclusion of successful negotiations by the Administration. KEY INTENDED OUTCOMES SUPPORTED Build And Maintain Priority Infrastructure With Full Accountability FINANCIAL INFORMATION The cost of the related services, determined upon successful negotiations, are subject to funds availability approved through the City's budgeting process. Grant funding will not be utilized for this project. Legislative Trackin Properly Management/Procurement AT TACH MF NTS: Description o Attachment A: Evaluation Committee Scoring and Ranking Page 795 of 1270 bupjueal m n I a 01 H m LID BuiMuea Nlm — a c m `o f E ONO Bunuea w,0 r 0 ` Q II e . a - ' s ao 0 oa ° EP m vi 0 f m co o) m 6unuea co— cc, e 'RRS o 3 ,- ° m " l O F m mn y c f f n • 6upuea m 0L- 0 !.V 0 DI `o C C Co Ca o E aaa• a Ig 2 al U ro v-N mn Ik & R o) 6uoilma en 0 .pro "gl v I I a r . t7 o ao m a go o `O d'0 ° a ,` n 1 e G N ? 0 N a W.-,6.5. « W c • 1:1. .... ,O 010 ma Ll4 011 - 0000 CC O CU O N w 49 19 '5. 2 - m00 . c 0 r r 0 LU (.0 COH ATTACHMENT B REQUEST FOR PROPOSALS (RFP) AND ADDENDUMS REQUEST FOR PROPOSALS (RFP) Elevator Maintenance, Repairs, Parts and New Equipment 2018-008-1C RFP ISSUANCE DATE: NOVEMBER 9, 2017 PROPOSALS DUE: DECEMBER 14, 2017 AT 3:00 PM ISSUED BY: G MIAMIBEACH JASON CROUCH, PROCUREMENT CONTRACTING OFFICER PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 305.673.7000 x6694 I jasoncrouch@miamibeachfl.gov I www.miamibeachfl.gov m MIAMIBEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO PROPOSERS & GENERAL CONDITIONS 3 0300 PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT 12 0400 PROPOSAL EVALUATION 14 APPENDICES: PAGE APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16 APPENDIX B "NO PROPOSAL" FORM 23 APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS 25 APPENDIX D SPECIAL CONDITIONS 34 APPENDIX E COST PROPOSAL FORM 37 APPENDIX F INSURANCE REQUIREMENTS 43 APPENDIX G ELEVATOR INVENTORY 45 RFP 201 B-008-iC 2 G .vdA1'JJ,BEACH SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently,the successful Proposer(s)(the"contractor[sj")if this RFP results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective Proposer who has received this RFP by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The City is seeking proposals from qualified elevator maintenance firms to: 1) establish service maintenance contracts to therein provide the City with various routine maintenance services, and for repairs not covered by maintenance, to the City's fleet of elevators; and/or 2) participate in a pool of prequalified elevator contractors for non-routine engagements that may include (but not be limited to) major refurbishments and modernizations, and installation of new equipment. Interested firms may: submit a proposal response solely for Groups 1-4 (maintenance and repairs of elevators); or submit a proposal response solely for Group 5 (pool of prequalified contractors); or submit a proposal response for all Groups. The requirements and specifications of the work are further detailed herein and, specifically, in Appendix C. 3.ANTICIPATED RFP TIMETABLE.The tentative schedule for this solicitation is as follows: RFP Issued l November 9,2017 Pre-Proposal Meeting November 28,2017 at 11:00 AM Deadline for Receipt of Questions December 4,2017 at 5:00 PM Responses Due December 14, 2017 at 3:00 PM Evaluation Committee Review TBD Proposer Presentations TBD Tentative Commission Approval Authorizing TBD Negotiations Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email. Jason Crouch 305-673-7000 Ext.6694 jasoncrouch@miamibeachfi.g0v RFP 2018-008-)C 3 m PvAIAiv,,,:BEACH Additionally, the City Clerk is to be copied on all communications via e-mail at: Ra faelGranado(cilmiamibeachfl.gov; or via facsimile: 786-394-4188. The Proposal title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A Pre-PROPOSAL conference will be held as scheduled in Anticipated RFP Timetable section above at the following address: City of Miami Beach Procurement Department 1755 Meridian Ave,3rd Floor Miami Beach, FL 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1)Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFP expressing their intent to participate via telephone. 6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre- submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda clarifications considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. Any prospective proposer who has received this RFP by any means other than through PublicPurchace must register immediately with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal.Written questions should be received no later than the date outlined in the Anticipated RFP Timetable section. 7. CONE OF SILENCE. This RFP is subject to, and all proposers are expected to be or become familiar with, the City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov REP 2018-0081C 4 m ( AJA;" BEACH 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http:llweb.miam ibeachf.govlprocu rement/scroll.aspx?id=23510 *CONE OF SILENCE CITY CODE SECTION 2-486 •PROTEST PROCEDURES CITY CODE SECTION 2-371 *DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 •LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS CITY CODE SECTION 2.481 1 THROUGH 2-406 •CAMPAIGN CONTRIBUTIONS BY VENDORS •CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT CITY CODE SECTION 2488 ISSUES *REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL CITY CODE SECTION 2-373 BENEFITS FOR DOMESTIC PARTNERS •LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 •PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- 74 CITY CODE SECTION 2-3 DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 70-300.3 •FALSE CLAIMS ORDINANCE *ACCEPTANCE OF GIFTS.FAVORS 8 SERVICES... CITY CODE SECTION 2-449 9. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contact with a public entity, and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 10. COMPLAINCE WITH THE CITY'S LOBBYIST LAWS. This RFP is subject to,and all Proposers are expected to be or become familiar with, all City lobbyist laws. Proposers shall be solely responsible for ensuring that all City lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including, without limitation, disqualification of their responses,in the event of such non-compliance. 11. DEBARMENT ORDINANCE: This RFP is subject to, and all proposers are expected to be or become familiar with,the City's Debarment Ordinance as codified in Sections 2-397 through 2-406 of the City Code. 12. WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS. This RFP is subject to, and all Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their responses,in the event of such non-compliance. 13. CODE OF BUSINESS ETHICS. Pursuant to City Resolution No.2000-23879,the Proposer shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others,the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. RFP 2018-008-C 5 RSI ?.(API, BEACH 14. AMERICAN WITH DISABILITIES ACT (ADA). Call 305-673-7490 to request material in accessible format; sign on on es. For more language interpretersinformaio (fiveo (5)daysin advance call the(e),or Public WokstDepartmen,s for at 305-67357000, Extension with For more information on ADA compliance, p 2984. 15. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 16. PROTESTS. Proposers that are not selected may protest any recommendation for selection of award in accordance with eh proceedings established pursuant to the City's bid protest procedures, as codified in Sections 2- 370 and 2-371 of the City Code (the City's Bid Protest Ordinance). Protest not timely made pursuant to the requirements of the City's Bid Protest Ordinance shall be barred. 17. NOT USED. 18.VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section 2-374,the City shall give a preference to a responsive and responsible Proposer which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest responsive, responsible proposer, by providing such proposer an opportunity of providing said goods or contractual services for the lowest responsive proposal amount (or in this RFP, the highest proposal amount). Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more proposers which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest proposal pursuant to an RFP or oral or written request for quotation, and such proposals are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 19. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369,including the following considerations: (1)The ability, capacity and skill of the Proposer to perform the contrail. (2)Whether the Proposer can perform the contract within the time specified,without delay or interference. (3)The character, integrity, reputation,judgment, experience and efficiency of the Proposer. (4)The quality of performance of previous contracts. (5)The previous and existing compliance by the Proposer with laws and ordinances relating to the contract. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also,at its option,reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City,or it may also reject all Proposals. RFP 2018-0O8-IC 6 m ";,1' BEACH 20. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected Proposer in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until and unless an Agreement has been agreed to; approved by the City; and executed by the parties. 21. PostponementiCancellation/AcceptanceIReiection. The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, responses; re-advertise this RFP; postpone or cancel, at any time, this RFP process; or waive any irregularities in this RFP, or in any responses received as a result of this RFP. Reasonable efforts will be made to either award the proposer the contract or reject all proposals within one-hundred twenty (120) calendar days after proposal opening date. A proposer may withdraw its proposal after expiration of one hundred twenty (120) calendar days from the date of proposal opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the contract by the City Commission. 22. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for making any and all investigations,evaluations, and examinations, as it deems necessary,to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract. and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 23.COSTS INCURRED BY PROPOSERS.All expenses involved with the preparation and submission of Proposals, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense)of the Proposer,and shall not be reimbursed by the City. 24. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 24. OCCUPATIONAL HEALTH AND SAFETY. In compliance with Chapter 442, Florida Statutes, any toxic substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must be accompanied by a Material Safety Data Sheet(MSDS)which may be obtained from the manufacturer. 25. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a proposers history of citations and/or violations of environmental regulations in investigating a proposer's responsibility, and further reserves the right to declare a proposer not responsible if the history of violations warrant such determination in the opinion of the City. Proposer shall submit with its proposal, a complete history of all citations and/or violations, notices and dispositions thereof. The non-submission of any such documentation shall be deemed to be an affirmation by the Proposer that there are no citations or violations. Proposer shall notify the City immediately of notice of any citation or violation which proposer may receive after the proposal opening date and during the time of performance of any contract awarded to it. P 2018-008-IC 7 8 Air`, BEACH 26.TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 27. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFP. Failure to do so will be at the Proposer's risk and may result in the Proposal being non-responsive. 28. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications,free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 29. COPYRIGHT, PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents,from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented,or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the Proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device,or materials in any way involved in the work. 30. DEFAULT: Failure or refusal of the selected Proposer to execute a contract following approval of such contract by the City Commission,or untimely withdrawal of a response before such award is made and approved, may result in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list. 31. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the Proposer,or its officers,employees, contractors,and/or agents,for failure to comply with applicable laws. 32. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 33. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, and age or disability. RFP 2018-00B11C 8 ,\Aj ^',!BEACH 34. DEMONSTRATION OF COMPETENCY. The city may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience)in making an award that is in the best interest of the City, including: A.Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Proposals will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of the City. F.The City may require Proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier,which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. 35. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation,without the prior written consent of the City. 36. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 37. OPTIONAL CONTRACT USAGE.When the successful Proposer(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 38. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 39. DISPUTES. In the event of a conflict between the documents,the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation;then B. Addendum issued for this solicitation,with the latest Addendum taking precedence;then C. The solicitation;then D. The Proposer's proposal in response to the solicitation. RFP 2018-008-1C 9 m M.;A.�1!BEACH 40. INDEMNIFICATION. The Proposer shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The Proposer expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 41. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded.Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 42. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a),Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 43. OBSERVANCE OF LAWS.Proposers are expected to be familiar with, and comply with,all Federal, State, County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals having jurisdiction or authority which, in any manner, may affect the scope of services and/or project contemplated by this RFP (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the Proposer will in no way relieve it from responsibility for compliance. 44. CONFLICT OF INTEREST. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates. RFP 2018 D08-jC 10 M v\ , ' .' BEAC- 45. MODIFICATION/WITHDRAWALS OF PROPOSALS.A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 46. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFP, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFP to which Proposer took exception to(as said term and/or condition was originally set forth on the RFP). 47.ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities,favors,or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. 48. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental information from Proposers at any time during the RFP solicitation process,unless otherwise noted herein. 49. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than $50,000), may require additional items to be added to the Contract which are required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract vendor(s)that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a Purchase Order(or Change Order if Purchase Order already exists). In some cases,the City may deem it necessary to add additional items through a formal amendment to the Contract,to be approved by the City Manager. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. Balance of Page Intentionally Left Blank RFP 2018e08-1C 11 Ira ,.\:\, A.;\,/, BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals.Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, Proposer name, Proposer return address. Proposals received electronically,either through email or facsimile, are not acceptable and will be rejected. 2. LATE BIDS. Proposals are to be received on or before the due date established herein for the receipt of Proposals. Any Proposal received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 3. PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Proposals that do not include the required information will be deemed non- responsive and will not be considered. Cover Letter&Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents.The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. 1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum ualifications re uirements established in Appendix C,Minimum Requirements and Specifications. Experience&Qualifications 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the Proposer's history and relevant experience providing similar scope of services to public and private sector agencies. For each project that the Proposer submits as evidence of similar experience, the following is required: 1) Client's Name 2) Duration of Contract(e.g.,'2010-2013") 3) Name&Title of Contact 4) Address 5) Contact's Telephone 6) Contact's Email 7) Elevator Fleet Size 8) Narrative on Scope of Services Provided • 2.11 List of Current Elevator Maintenance Contracts. Provide complete list of Proposers current elevator maintenance contracts. Include the total number of elevators serviced under each contract. 2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel and consultants to be used for this project if awarded,the role that each team member will play in providing the services detailed herein and each team members' qualifications. A resume of each individual, including education, certifications, licensure (i.e., State of Florida j RFP 2018-008-)C 12 G IAP,TiiBEACH Elevator Certificate of Competency), experience, and any other pertinent information, shall be included for each Proposal team member to be assigned to this contract. 2.3 Financial Capacity. At the request of the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, if requested by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at: https:Ilsuppl ierportal.d nb.comlwebapplwcslsto reslservletISuppl ierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process contact Dun&Bradstreet at 800-424-2495. A roach and Methodology 3.1 Submit detailed information addressing how Proposer will achieve each portion of the scope of services and technical requirements outlined in Appendix C, Minimum Requirements and Specifications, including detailed information, as applicable, which addresses, but need not be limited to: maintenance services implementation plan, maintenance intervals, phasing options, testing, inspections, safety and risk mitigation actions for assuring project requirements are implemented on time and within budget.At a minimum, Proposers shall address the following areas of service: 3.2 Proposer shall address, in compliance with ASME, Florida Elevator Safety Code,and Florida Statutes,the minimum service levels, how it will accomplish the scope of services in order to maximize public safety and maintain efficient operation of the City's elevator system. Include the following specific areas in response: • Service Maintenance Plan (include total maintenance approach for monthly, quarterly, and annual maintenance,examinations and safety tests). • Repairs Plan. • • Emergency Operations Plan. • Parts and Equipment Plan: Identify In-House Inventory and/or Supply Channels. • List personnel dedicated to the City of Miami Beach. Include engineers, technicians, mechanics, support staff and related team members; also indicating how each will assist in achieving the scope of services required. • Sample Maintenance Services Checklist (list of all items to be examined, tested, and maintained including,but not limited to,AMSE A17.1 and 61C-5.001, F.A.C.) Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the Evaluation Committee to complete a full review and score the proposed scope of services. Submit a completed Cost Proposal Form (Appendix E). Note: After proposal submittal, the City reserves the right to require additional information from Proposers (or Proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). RFP 2018-0081C 1 3 NJAM BEACH SECTION 0400 PROPOSAL EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the requirements set forth in the solicitation. If further information is desired, Proposers may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee.The evaluation of proposals will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the proposals only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. In the event that only one responsive proposal is received, the City Manager, after determination that the sole responsive proposal materially meets the requirements of the RFP, may, without an evaluation committee, recommend to the City Commission that the Administration enter into negotiations. The City, in its discretion, may utilize technical or other advisers to assist the evaluation committee in the evaluation of proposals. 2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may review and score all proposals received,with or without conducting interview sessions. Step 1-Qualitative Criteria Maximum Points Proposer Experience and Qualifications 35 Approach and Methodology 50 TOTAL AVAILABLE STEP 1 POINTS 85 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposers may receive additional quantitative criteria points to be added by the Department of Procurement Management to those points earned in Step 1, as follows. Step 2-Quantitative Criteria Cost Proposal 15 Veterans Preference 5 4. Cost Proposal Evaluation.The cost proposal points shall be developed in accordance with the following formula: Sample Objective Formula for Cost Vendor Vendor Example Maximum Formula for Calculating Points Total Cost Allowable Points (lowest cost l cost of proposal Points Proposal (Points noted are for being evaluated X maximum Awarded illustrative purposes only. allowable points=awarded Actual points are noted points) above.} Round to _ VendorA $100.00 15 $10015100%15=15 15 VendorB $150.00 15 $1001$150X15= 9 9 VendorC $200.00 15 $1001$200X15= 7 7 RFP 2018-00B-IC 14 CI PAAMiBEAC- 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee members scores by the Department of Procurement Management. Step 1 and 2 scores will be converted to rankings in accordance with the example below: ProposerA ProposerB ProposerC Step 1 Points 82 76 80 Step 2 Points 22 15 12 Committee Total 104 91 92 Members Rank 1 3 2 Step 1 Points 79 85 72 Step 2 Points 22 15 12 Committee Total 101 100 84 Member2 Rank 1 2 = 3 Step 1 Points 80 74 Step 2 Total 02 •Committee Total 102 89 78 Member 2 rillIMINIn 2 • 3 Low Aggregate Score 3 7 B Final Ranking' 1 2 3 * Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission, which may be different than final ranking results. FP 2015-008{C 15 APPENDIX A m MIAMI BEACH Proposal Certification , Questionnaire & Requirements Affidavit 2018-008-JC Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Roar, Miami Beach, FL 33139 RFP 2018-008-1C 16 Solicitation No: Solicitation Title: 2018-008-JC Elevator Maintenance,Repairs, Parts and New Equipment Procurement Contact Tel: Erten: Jason Crouch , 305-673-7000 x6694 , jasoncrouch@miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE 8 REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed, with the proposal. 1. General Proposer Information. FIRM NAME. No of Years in Business: No of Years in Business Locally OTHER NAMEIS)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERSr CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.. FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE. PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACC•UNT REP TELEPHONE NO ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL. FEDERAL TAX IDENTIFICATION NO. The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to:any firm or principal information,applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. REP 2018-008-IC 17 1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director,agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation.or had a contract cancelled due to non- erformance by anjpubIic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is `YES," Proposer shall submit a statement detailing the reasons that led to aclion(s), 5. Vendor Campaign Contributions.Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code.Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT:Submit the names of all individuals or entities(including your sub-consultants)with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Cade") and submit that Code to the Department of Procurement Management with its proposallresponse or within five (5)days upon receipt of request.The Code shall, at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.govlprocurementi. REP 201 8-0O8-(C 18 7. Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code,as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11 28Ihr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft.Lauderdale,issued by the U.S. Department of Labors Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution,elect not to index the living wage rate in any particular year,if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines,as provided in the City's Living Wage Ordinance,as amended. Further information on the Living Wage requirement is available at w,vw.miamibeachfl.goviprocuremenV. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document.Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide'Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractors employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave . Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation,Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachifigov/Procurementt RFP 201 8-008-HC 19 9. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,proposals,or replies on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document. Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. Non-Discrimination. Pursuant to City Ordinance No.2016-3990, the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375,the City of Miami Beach,Florida,prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 12. Fair Chance Requirement. Beginning on December 1, 2016, the city shall not enter into a contract, resulting from a competitive solicitation issued pursuant to this article,with a business unless the business certifies in writing that the business has adopted and employs written policies,practices, and standards that are consistent with the city's Fair Chance Ordinance,set forth in article V of chapter 62 of this Code. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to confirm Receipt Receipt Receipt Addendum Addendum6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. REP 2018-0081C 20 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the'City")for the recipients convenience. My action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may acceptor reject proposals,and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicants affiliates, officers, directors,shareholders, partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. My reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied,as to its content, its accuracy,or its completeness.No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. Al Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes,until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10,00000 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. REP 2018-008-jC 21 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate. Name of Proposers Authorized Representative: Title of Proposers AuthoAzed Representative: Signature of Proposers Authorized Representative: Date State of FLORIDA ) On this day of 2Q ,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of Florida My Commission Expires: REP 2018-008-1C 22 APPENDIX B m MIAMI BEACH " No Bid " Form 2018-008-JC Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 Note: It is important for those vendors who have received notification of. this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid." The 'Statement of No Bid provides the City with information on how to improve the solicitation process. Failure to submit a "Statement of No Bid ' may result in not being.. notified of future solicitations by the City. RFP 2018-0081C 23 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: JASON CROUCH RFP#2018-008-JC 1755 MERIDIAN AVE, 3R°FLOOR MIAMI BEACH, FL 33139 RFP 2018-008-)C 24 APPENDIX C I MIAMI BEACH Minimum Requirements & Specifications 2018-008-JC Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 RFP 2018-0081C 25 Cl. MINIMUM ELIGIBILITY REQUIREMENTS. The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit, with its Proposal, the required submittal(s) documenting compliance with each minimum requirement. Proposers that fail to include the required submittals with its proposal or fail to comply with minimum requirements shall be deemed non-responsive and shall not have its proposal considered. 1. Proposer shall, at the time proposals are due, be a current Registered Elevator Company from the State of Florida, Department of Business&Professional Regulation (DBPR). C2. STATEMENT OF WORK.The City is seeking proposals from qualified elevator maintenance firms to provide the Property Management Division with a full range of routine elevator maintenance and repair services to the City's elevator fleet, segmented within four (4) distinct Groups. as follows: 1) Parking, 2) North, 3) South, and 4) RDA; and/or participate in Group 5), a pool of prequalified elevator contractors for non-routine engagements that may include (but not be limited to) major refurbishments and modernizations, and installation of new equipment. All work shall be completed in full accordance with Section 399, Florida Statutes, as well as Florida Administrative Code 61C-5 (Florida Elevator Safety Code), NFPA 70 National Electrical Code, NFPA 72 National Fire Alarm Code and ASME (American Society of Mechanical Engineers) 17.1 Safety Code for Elevators and Escalators. C3. REQUIREMENTS FOR GROUPS 1-4 (ROUTINE MAINTENANCE AND REPAIRS). The elevator contractor(s) shall provide monthly, quarterly and annually routine examinations, maintenance, as-needed cleaning, lubrication, adjustment, replacement of parts, non-routine and emergency services, and performance of applicable code-required safety tests. Elevator contractor(s) shall provide materials, labor, transportation, supplies, parts, tools, scaffolding, machinery, hoists, employee safety equipment, equipment, lubricants, supervision, applicable taxes, and all other services and materials required under this RFP. Additionally, the awarded contractor(s) shall be responsible for reprogramming the dialers for emergency communications, at no additional cost to the City of Miami Beach C3.1 Dedicated Technician. The City requires the contractor assign at least one (1) dedicated service technician capable of providing services forty (40)hours per week to City of Miami Beach elevators. C3.2 Requirements for Monthly Maintenance and Inspections. Pursuant to the service maintenance contract, contractor(s) shall perform all monthly inspections and related maintenance of City elevators in accordance with the elevator manufacturer's recommendations, and per applicable Florida Statutes, 61C-5 (Florida Elevator Safety Code), Florida Building Code, NFPA 70 National Electrical Code, NFPA 72 National Fire Alarm Code, and ASME A17.1 Safety Code for Elevators and Escalators. A written performance record of monthly inspections and maintenance visits will be logged on a contractor-provided checklist, and will be maintained up-to-date in the machine room REP 2018-008-iC 26 associated with that elevator. Tasks to be completed shall include,but not limited to,the following: 1) Ride elevator and observe performance. 2) Maintain all safety and fire service key switches in accordance with current applicable codes. 3) Check door dosing force and leveling accuracy. 4) Check car stop switches. 5) Check all emergency communications, lighting, signals, alarms, car and hall buttons and illumination. 6) Check fire service operation and record on separate contractor(s) supplied fire service log in accordance with current applicable code. 7) Check,clean and lube all landing door hardware. 8) Check,clean and lube all car doors and door operator hardware. 9) Clean and inspect car top, operating switches, door operator, bearings, cams and controls, car door hangers, gibs, detector and or photo eyes and safety edge. 10) Maintain all controllers, relays, contacts, coils, timers, circuit boards, microprocessor boards,controller wiring,travel cable wiring and hoistway wiring. 11) Clean and inspect hoistway door hangers, interlocks, linkage, pick up assembly, door gibs and hoistway switches. 12) Clean and inspect hoist machine, controller, selector, motor, motor generator/SCR, governor and break operation. 13) Clean and inspect machine room and pit equipment including illumination. 14) Inspect jack/piston unit, packing, packing gland and oil recovery device. 15) Clean and inspect pump including screens,filters, hoses and connection fittings. 16) Clean and inspect all valves, relief valves, leveling valves, cheek valves, strainers and gaskets. 17) Controller and selector is in good mechanical condition,fuses proper rating and type,all connections tight,no heating,cleanliness of electrical equipment and bottom of cabinets. 18) Check motor generators are clean, run quiet and cool, brushes move free and are in good condition with proper spring loading, field coils are tight, no armature discoloration, no sparking at brushes, electdcal connections are tight. 19) Replace signal fixture light bulbs. The elevator contractor(s)will be responsible for the replacement of fixture screws with proper, matching hex head or vandal type stainless steel screws on all signal fixture devices. 20) Check condition of door operator, belts, chains, cams, wire connections, and all covers in place. 21) Check safety mechanisms,free of rust,dirt,lubricated, proper safety jaw clearance 22) Hydraulic elevators also require examine hydraulic pistons are smooth without scraps or gouges allowing damage to packing glands or excessive oil carry on pistons. 23) Check governor is clean and lubricated, linkage condition, bearing condition,clearance and proper operation. 24) Remove dirt and lint buildups from guide rails, beams, divider beams, car tops and bottom of platforms, pit and pit equipment and all other areas of the hoistway or under escalator spaces or wellways. RFP 2018-008-IC 27 C3.3 Requirements for QuarterlylAnnual Maintenance. Pursuant to the service maintenance contract, contractor(s) shall perform all quarterly andlor annual inspections and maintenance of City elevators in accordance with the elevator manufacturer's recommendations, and per Florida Statutes, 61C-5 (Florida Elevator Safety Code), NFPA 70 National Electrical Code, NFPA 72 National Fire Alarm Code,and ASME A17.1 Safety Code for Elevators and Escalators. A written performance record of quarterly inspections and maintenance visits will be logged on a contractor-provided checklist, and will be kept up-to-date in the machine room associated with that elevator. Tasks to be completed shall include, but not limited to,the following: 1) Inspect rope shackles,car and counter weight guides,frame and hoistway sheaves. 2) Inspect, rotate and equalize hoist cables, lubricate as needed, inspect shackles. 3) Check and adjust break. 4) Inspect traveling cable. 5) Inspect complete safety circuit, including governor rope hitch. 6) Check motor and pump sheave alignment. 7) Clean and adjust controller components including contacts, relays and timers. 8) Inspect and maintain adjustment of roller/slide car guides including bearings. 9) Clean, inspect selector drive and lubricate selector cables and or tapes, lubricate selector drive worm. 10) Clean and inspect all car and hoistway door contacts and interlocks. 11) Inspect all oil lines and supports. 12) Check condition of both hoist ropes,counter weight frames, and compensation ropes for proper connections and balance of loads including retaining sheaves, deflector sheaves, idler sheaves or other guides or guards for wear or damage. 13) Elevator contractor(s) shall lubricate equipment at intervals recommended by equipment Manufacturer,or as dictated by use of equipment. 14) Elevator contractor(s) shall paint equipment at intervals frequently enough to maintain a professional appearance, prevent rusting,and preserve the equipment. 15) Verify all rope sheaves for groove wear or condition, sheave keys, brake shoe wear, brake switches,brakes dragging, proper stopping. 16) Rope shall be re-tensioned, as-needed during quarterly maintenance, and/or no less than once annually. 17) Check car top for cleanliness, condition of car top lighting, safety rails, fans, rope condition, condition of rope tension springs, rope tension is not more than 5% equal within rope set, roller or slide guides, lubrication, no parts storage,and sheave condition. C3.4 Requirements for Repairs. The elevator contractor(s) must be able to provide all repair parts for the elevators within 48 hours. Other parts, considered major replacement parts, must be available within normal industry standard lead-time. Replacement parts will comply with the following: RFP 2018-008-IC 28 1) Where a listed/certified device is replaced, the replacement shall be subject to the applicable engineering or type test, and the requirements of CANICSA B44.1 IASME A17.1. The device shall be labeled by the certifying organization. 2) In performing services, elevator contractor(s) agrees to provide parts obtained from or recommended by Manufacturer(s) of equipment for replacement or repair. Equivalent parts may be used if approved by the City in writing. Parts requiring repair or machining shall be rebuilt to"like new"'condition. 3) Parts or equipment required by services may not be removed from the Property without written approval of the City. This does not include renewal parts stocked on the job by elevator contractor(s),which shall remain elevator contractors sole property until installed on the equipment. 4) Shutdowns for emergency minor adjustment and minor repair callback service shall be minimized. Verifiable shutdown frequency shall be maintained at no more than 2 per unit, per year, not including shutdowns due to vandalism, power loss or misuse of the equipment. C3.5 Service Hours and Service Calls. Regular Hours of Service: Unless otherwise noted under this RFP, regular hours of service shall be performed between the hours of 7:30 a.m. and 5:30 p.m., Monday through Friday, excluding City holidays.All service calls outside these hours and days will be considered non-regular. Emergency Calls: Contractor(s) shall provide 24-hour, 365-days-a-year callback service (callback is defined as any request for service or assistance by the City or the City's s representative when elevators are not available for beneficial usage due to equipment shutdown or malfunction). Emergency calls may occur, but not limited to,the following conditions: 1. Passenger entrapments; emergency calls, at any hour, for stranded elevators carrying passengers shall be responded to immediately but not more than ONE(1) HOUR from time of call to contractor(s). 2. The elevator contractor(s) is responsible to respond to all emergency communications initiated from the elevator in-car communication instrument, 24 hours per day, 7 days a Week. The response location may be the office of the elevator contractor(s) or a licensed telephone answering service. The response location must be capable of identifying the building location and the identifying number of the elevator from which the emergency communication originated. The response location must have the ability to initiate emergency calls to each elevator as may be required including proper record keeping of each elevator phone number. Non-emergency Calls: Elevator contractor(s) shall respond to callback service within TWO (2) HOURS from the time of notification for non-emergency calls. To assure that the City of Miami Beach receives the quality and response necessary to RFP 2018-0O8-IC 29 insure the safety of the passengers of this equipment, and achieve the maximum designed life cycle of the covered equipment, the City may impose deductions as liquidated damages. These liquidated damages may be deducted from the monthly contract amount due,up to and including the full monthly contract price of the affected equipment,for failure to perform in accordance with the contract.The monthly payment reduction may be based upon the following schedule: Late Response to Service Call 10%per Occurrence No Response to Service Call 25%per Occurrence Non-Performance 10%per Event *Non-performance will be inclusive of,but not limited to: (1)Similar failure of equipment more than two(2)times,during a 60-day period. (2) Failure to take corrective action on statutory elevator inspection reports authorized by the City of Miami Beach shall be construed to be non-performance. (3) Failure to complete repair work in a timely manner as approved. Removal of elevators from beneficial usage to facilitate services by elevator contractor(s) shall be coordinated with and approved by the City, in writing. The City agrees to permit elevator contractor(s) to remove elevators from service for a reasonable time during hours identified herein, to perform services pursuant to this RFP, and promptly notified of the anticipated completion timeframe. C3.6 Services Checklist. A Services Checklist shall be provided by the contractor(s) to the City, listing items in accordance with AMSE A17.1 and 61C-5.001, F.A.C., to be observed, cleaned, lubricated, adjusted and repaired, including the frequency of each activity (e.g., monthly, quarterly, annually), as indicated below: 1) The Services Checklist is to remain in the elevator machine room as a reference for the City and elevator contractor(s) of past and current maintenance activities conducted and performed by the elevator contractor(s). 2) The Services Checklist shall contain a Call back Log, or a Call back Log shall be provided separately. 3) The Services Checklist shall be thorough, detailed and complete in every respect, acceptable to the City of Miami Beach and shall be initialed by the servicing technician at the time of completion of all maintenance routines. 4) At the conclusion of each 12-Month service period, Services Checklists shall be collected and turned over to the City of Miami Beach Property Management Director, or designee. 5) Data shall be accessible by City of Miami Beach via copy or electronic printout at all times. 6) Log or electronic printout shall include all entries for maintenance, repairs, tests, callbacks and supervisors surveys. RFP2018-008-IC 30 7) City of Miami Beach shall be allowed to inspect and copy log or electronic printout and maintenance schedule at any time by electronic means. 8) Entries shall include: a. Date work is completed; b. Mechanic's or Supervisor's name; c. Brief description of work completed,including elevator number and number. C4. STATEMENT OF WORK FOR GROUP 5 (POOL OF PREQUALIFIED CONTRACTOR(S): MODERNIZATION, NEW CONSTRUCTION,REPLACEMENT, REFURBISHMENT PROJECTS) This section, as applied to this RFP, refers to improvement of the overall operation of the equipment, new construction, modernization, replacement and refurbishment project(s), on an as- needed basis. This may include a full modernization which could include the replacement of the controller, machine, drive system, doors, cabs, car frame, and related critical equipment. A minor modernization may include only the replacement of the door operator, a door, a door re-opening device, a cab or cabs. Additionally, it is the intent of the City seeks to establish a pool of qualified elevator contractor(s) from which all future modernization overhaul projects may be solicited, pursuant to Group 5 of Appendix E, Cost Proposal Form. C5. SERVICES DOCUMENTATION AND RECORDS C5.1 Service Receipts. The contractor(s) shall submit monthly (with their invoice) to the City, a copy of the mechanic's service receipt indicating the date, time and nature of service performed. These service receipts shall be signed by a responsible City of Miami Beach employee at the time the work is performed, and a copy of this service receipt or time ticket shall be given to the responsible City of Miami Beach employee signing the document at the time of signing, for site records. Firms using electronic media for company internal storage and transmittal of time shall provide a hard copy of the time ticket to the City Project Manager, or designee, at the completion of each day or service performed, as applicable. In the event the mechanic cannot get the signature of a responsible City of Miami Beach employee to give credit for the extra time expended in an emergency call response and/or repairs, they will leave a copy of the service receipt in the machine room and/or complete log book provided by the City of Miami Beach, and so advise the City within 24 hours. C5.2 Survey Reports. The contractor(s) shall perform a complete survey of the equipment annually to insure compliance with the contract and determine the condition of equipment. The contractor(s) shall submit above annual supervisor's inspection report, to the City Project Manager,due at the completion of each month for those surveys completed in the prior month, during the contract year. The inspection/survey report must be performed and signed by the contractors maintenance supervisor. RFP 2018-008-jC 31 C5.3 Monthly Logs. The contractor(s) shall provide the Property Management Director, or designee, with a monthly log of all callbacks, repairs and minor adjustments made, in addition to the maintenance work performed. This log shall consist of the time the complaint was registered, the nature of the complaint, the correction of the problem and the amount of time required correcting the problem. For Hydraulic elevators, the log book shall also be used to record all oil usage for each elevator. The record shall reflect all items required by code to be recorded, and shall include all oil stored on site, all oil recovered and the re-use or disposal of same, dates of each new transaction of oil usage (add or dispose) and the name of the technician entering the information. C5.4 Maintenance Records. Maintenance records shall document compliance with Florida Elevator Safety Code, ASME A17.1 Safety Code for Elevators and Escalators, inducting the all current, applicable Florida Statutes, onsite and shall include records on the following activities. The records shall be kept in the elevator machine room and shall always be readily available to the City and/or building administrator and elevator personnel; Description of maintenance tasks performed, and dates the tasks were performed; Descriptions and dates of examinations, tests, adjustments, repairs, and replacements; Descriptions and dates of call backs (trouble calls), or reports that are reported to elevator personnel by any means, including corrective action taken; and an onsite written record of the findings on Maintenance of Firefighters' Service Monthly. C5.5 TimeMork Tickets. Regardless of the reason for the visit to the building, the elevator contractor(s) will leave an appropriate and legible time ticket indicating the type of work performed and the amount of time expended. C6. CONTRACTOR'S PERSONNEL C6.1 Employees. Elevator contractor(s) shall have in its employ at all times a sufficient number of capable employees to properly, safely, promptly and adequately provide all services. No employees without a valid State of Florida Elevator Certificate of Competency shall be allowed to work on any City elevators at any City locations unless directly supervised by a licensed elevator mechanic within direct line of sight and natural voice communication at all times. Elevator contractor(s) shall submit a copy of this Certificate to the City prior to award. No employees without a valid Elevator Certified Elevator Technician (FL CC or CET) shall be allowed to work on City elevators unless directly supervised by a licensed elevator mechanic within line of sight at all times. Elevator contractor(s)shall have sole responsibility for means, methods, techniques, procedures, safety precautions or employment practices in connection with elevator contractor's performance of services. A minimum of one (1) registered graduate electrical engineer and one (1) registered graduate mechanical engineer, each with at least three (3) years elevator experience, must be maintained as full-time employees of the company to assist in the solution of electrical and mechanical problems and to advise on RFP 2018008-JC 32 • matters pertaining to safety. C6.2 Supervision. Elevator contractor(s) shall be responsible for the supervision and execution of services by its employees. Each supervisor shall possess a Certified Elevator Technician (CET) or Certified Elevator Inspector(CEI)before performing work under the contract and shall renew it continuously. Elevator contractor(s) shall inform the City of name of each supervisor responsible for services and supervisor.Supervisor shall notify the City of site inspection and provide the City with written confirmation of findings. A minimum semi-annual inspection of site conditions shall be conducted by a designated supervisor of elevator contractor(s) to ensure that all services hereunder are propedy performed including written records of conditions. Balance of page intentionally left blank RFP 2018-008JC 33 APPENDIX D m MIAMI BEACH Special Conditions 2018-008-JC Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 RFP 2018-008-IC 34 1.TERM OF CONTRACT. Three(3)years. 2. OPTIONS TO RENEW. Option to renew is at the discretion of the City for two(2)additional one (1) year periods. 3.PERFORMANCE BOND AND PAYMENT BOND. Within three (3)calendar days of contract award,Contractor shall furnish a Performance Bond and a Payment Bond from an A-rated Financial Class V Surety Company. 3.1. Each Bond shall be in the amount of one hundred percent (100%) of the Contract Price guaranteeing to City the completion and performance of the work covered in such Contract as well as full payment of all suppliers, laborers, or subcontractors employed pursuant to this Project. 3.2. Each Bond shall continue in effect for one year after Final Completion and acceptance of the work with liability equal to one hundred percent (100%) of the Contract sum, or an additional bond shall be conditioned that Contractor will, upon notification by City, correct any defective or faulty work or materials which appear within one year after Final Completion of the Contract. 3.3. Bond(s) shall be recorded in the public records of Miami-Dade County and provide City with evidence of such recording. 4. ADDITIONAL LOCATIONS. The Vendor(s) shall be responsible for providing monthly, quarterly, and annual maintenance and repair services to all future elevator(s) added to the City's inventory, and at a cost consistent with that submitted in their cost proposal,in response to this RFP. RFP 2018-0O8-HC 35 Page intentionally left blank RFP 2018-0081C 36 APPENDIX E m MIAMI BEACH Cost Proposal Form 2018-008-JC Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 RFP 2018-008-IC 37 APPENDIX E COST PROPOSAL FORM **Failure to submit Cost Proposal Form,in its entirety and fully executed,by the deadline established fo the recei.t of .ro.osals will result in Pro•osal bein. deemed non-res•onsive and bein. reected. Proposer affirms that the prices stated on the Cost Proposal Form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form shall be completed mechanically or, if manually, in ink. Cost Proposal Form completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form shall be initialed. NVinkii.lns�.,pids Mede x . SG IO1 for- , ¢ or 1 �5., nor lilt�i u% or etAli a“t molt e '..,%;.*J"' .- ore ,I. ✓.�,..vw. ;i .x K:",'t.. GROUP 1: PARKING GARAGES Scheduled Maintenance Line Location Model Quantity UIM Cost per U/M Annual Cost I 1755 Mendian Ave EL TR Geared-TKE 12 Month $ $ 2 1755 Meridian Ave EL TR Geared-TKE 12 Month $ $ ® 1755 Medan Ave EL TR Geared-TKE 12 Month $ $ 4 1755 Median Ave EL TR Geared-TKE 12 Month $ $ 5 1755 Mend an Ave EL TR Geared-TKE 12 Month $ $ MCE VVMC-1000 6 42'n Street Gar.•e PTC-SCR 12 Month $ $ MCE WMC-1000 7 424 Street Gara:e PTC-SCR 12 Month $ - $ Dover-EL TR $ 8 711i Street Gar..e Geared-TIV-VWF 12 Month $ Dover-EL TR $ 9 7th StreetIV-VWF Gara.e Geared-T 12 Month $ Dover-EL TR $ 10 7th Street Ga:.6 Geared-TIV-VWF 12 Month $ 11 Anchor Place Gara.e TKE TAC 20 12 Month $ $ 12 Anchor Place Ga TKE TAC 20 12 Month $ $ — ® Penn Garage,166 Kane Ecospace 12 Month $ $ Penns Name Ave Penn Garage,1661 Kone EcosPace 14 Penns lvane Ave - 12 Month $ $ Penn Garage.1661 Kone EcosPace 15 - Penns Nania Ave 12 Month $ $ Penn Garage,1661 Kone Ecospace 16 Pennsylvania Ave 12 Month $ $ Conventional-Hydro- 13th Sheet Parking Ohs-Submersible Garage elevator controls 17 H800 12 Month $ I $ Conventional-Hydro- 13T Street Patirg Otis-Submersible- Garage elevator controls $ i8 H800 12 Month $ RIP 20 1 800 8-1C 38 TKE US-EL 170 Street Garage, 640 Hydraulic-TA022- 19 17th Street Convenbonal 12 Month $ $ TKE US-EL 20 ] 11".Street Garage, 640 Hydraulic-TAC22- 170 Street Conventional 12 Month $ $ I TKE US-EL 17h Street Garage, 640 HydraulioTAC22- 21 17'Street Conventional 12 Month $ $ TKE US-EL IT,Street Garage, 640 HydraulloTAC22- 22 1N Street Conventional 12 Month $ _ $ TKE US-EL 170 Street Garage, 640 Hydrauliq-TAC22- 23 170 Street Conventional 12 Month $ $ Sunset Harbor 24 Garage EL H naulic-TKE 12 Month $ $ Sunset Harbor 25 Garage EL H draulic-TKE 12 Month $ $ 26 12th St Came Elevator Controls 12 Month $ $ Repairs Not Covered By Maintenance Annual Est. UIM Cost per UIM Annual Cost Contract Hours 27 Hour! Labor Rate Regular 200 Hours $ $ 28 Hourly Labor Rate(Non-regular hours) 40 Hours $ $ Annual EM.Cost UIM %Mark-up ,I. Annual Cost 29 Cost of Matedals $3,000 N/A % $ ANNUAL TOTAL GROUP 1 (Lines 1-29) $ GROUP 2:NORTH Scheduled Maintenance Line Location Model Quantity UIM Cost per U/M Annual Cost TKE-TAC20-ory- 30 Fire Station 112 Hydro 12 Month $ $ EL Hydraulic-TKE- North Beach Senior TAC2003- 31 Center Submersible 12 Month $ $ Hort Shore Park& Oills-EL Hydraulic 32 Youth Center 211-AAA2124111 12 Month $ $ Scott Rakoa Youth El Hydro Twin Post- 33 Center Schindler330a12 Month $ $ 1833 Bay Road 34 Property Management Schindler 330 A 4 Quarterly $ $ North Shore Band 35 Shell Chair 4 Quarter! $ $ Repairs Not Covered By Maintenance Annual Est. UIM Cost per U/M Annual Cost Contract Hours 36 Hourly Labor Rate(Regular) 200 Hours $ $ 31 Hourly Labor Rate(Non regular hours) 40 Hours $ $ Annual Est.Cost U/M %Mark-up Annual Cost 38 Cost of Materials $3.000 N/A % $ ANNUAL TOTAL GROUP 2(Lines 30-38) $ RFP 2018-008-iC 39 GROUP 3:SOUTH Scheduled Maintenance Line Location Model Quantity UIM Cost per VIM Annual Cost 39 Gaza Mendan Motion Control 12 Month $ $ 40 Gant Menden Motion Control 12 Month $ $ 41 Historic City Hall Moon Control 12 Month $ $ 42 Historic CM Hall Motion Control 12 Month $ $ Miami Beach City 43 Hall Mobol Control 12 - Month $ $ Miami Beach City 44 Hall Motion Control 12 Month $ $ _ Miami Beach City 45 Hall Otis Hydraulic H900 12 Month $ $ Miami Beach City 46 Hall Traction 12 Month $ $ South Shore 47 Community Center EL Hydro-Dry 12 Month $ $ EL Hydraulic-Moo Miami Beach Police Control-HMC 200- 48 Headquarters Submersible 12 Month $ $ EL Hydraulic-Motion Miami Beach Police Control-HMC 200- 49 Headquarters Submersible 12 Month $ $ Miami Beach Po ice EL Hydraulic-Motion 50 Headquarters Control-HMC 200- 12 Month $ $ - EL Hydro Twin Post- Motion Control-HMC 51 Police AlhleUc League 1000 PHC-Submer 4 Quarterly $ $ Conventional-Hydro- TAC20-Submersibk- 52 10th St Auditorum Dover 4 Quarter/ $ $ Repairs Not Covered By Maintenance Annual Est. UIM Cost per UIM Annual Cost Contract Hours 53 Hourly Labor Rate(Regular) 200 Hours $ $ 54 Hourly Labor Rate(Non-regular hours) 40 Hours $ $ Annual Est.Cost UIM°. %Mark-up Annual Cost 55 Cosi of Materials $3.000 NIA % $ ANNUAL TOTAL GROUP 3(Lines 39-55) t GROUP 4: RDA Scheduled Maintenance Line Location Model Quantity UIM Cost per UIM Annual Cost MCE-HMC 1000 PHC-Impenal-Dry 53 Bass Art Museum (UV 5A) 12 Month _ $ $ MCE-HMC 1000 PHC-Imperial-Ory 54 Bass Art Museum (UV 5A) 12 Month $ $ MCE-HMC 1000 PHGimperlal-Dry 55 2100 Collins Ave (UV 5A) 12 Month $ $ Dover-Hydrauliic- LMH-Magnatek(l-3) 56 2100 Collins Ave 12 - Month $ $ RFP 2018-008-IC 40 Repairs Not Covered By Maintenance Annual Est. UIM Cost per UIM Annual Cost Contract Hours 57 Hourly Labor Rate(Regular) 2W Hours $ $ 58 Hourly Labor Rate(Non-regular hours) 40 Hours $ $ Annual Est.Cost URA %Mark-up Annual Cost 59 Cost or Materials 83,000 NIA % $ ANNUAL TO14L GROUP 4(Lines 53-59) $ ANNUAL COST TO THE CITY OF MIAMI BEACH: 'calculate by adding together the annual totals for Groups 1,2.3 and 4) ANNUAL COST FOR ALL GROUPS (1-4) $ GROUP 5: Additional Services: Pool of Prequalified Contractors for Modernization Projects, New Construction,and Refurbishments YES NO Does firm wish to participate in a pool of prequalified contractors for future modernization,new construction, refurbishment and additional projects, on an as-needed basis? **Failure to submit Cost Proposal Form, in its entirety and fully executed,by the deadline established fo the receipt of proposals will result in Proposal bein• deemed non-responsive and bein• re ected Company: Authorued Representative: Address: Telephone: Email: Authorized Representative's Signature. RFP 2018-008-1C 41 Page intentionally left blank REP 2018-008-1C 42 APPENDIX F +m MIAMI BEACH Insurance Requirements 2018-008-JC Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 REF 2018-008-1C 43 • ea M AM BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers'Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability(occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in"insurance requirements'of specifications). XXX 3.Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 _Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 _Employee Dishonesty Bond $ .00 Other $ .00 XXX 7.Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self•insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. ftrP 2018-008JC 44 APPENDIX G CA--- MIAMI BEACH Elevator Inventory 2018-008-JC Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 R=P 2018-008-1C 45 at m -4 AAAWA AIWA- , . '' t . 'd . . a 2 is 1755 MERIDIAN PARKING Traction 052679 Parking GARAGE elevators 96 EL TR Geared-TKE 1 Monthly Parking 1755 MERIDIAN PARKING Traction US2679 GARAGE elevators 96 EL TR Geared-TKE 1 Monthly Parking 1755 MERIDIAN PARKING Traction U52679 GARAGE elevators 96 EL TR Geared-TKE 1 Monthly Parking 1755 MERIDIAN PARKING Traction U52679 GARAGE i elevators 96 EL TR Geared-TKE 1 Monthly 1255 MERIDIAN PARKING Traction US2679 Parking GARAGE elevators 96 EL TR Geared-TKE 1 Monthly Parking 42ND ST PARKING Traction U53115 I GARAGE elevators 70 MCE VVMC-1000 PTC SCR 1 Monthly 42ND ST PARKING Traction 053115 Parking GARAGE elevators 70 MCE VVMC-1000 PTC-SCR 1 Monthly Parking 7TH STREET PARKING Traction U53115 GARAGE elevators 81 Dover-EL TR Geared-TIV-VVVF 1 Monthly Parking 7TH STREET PARKING Traction U53115 GARAGE elevators 81 Dover-EL TR Geared-TIV-VVVF 1 Monthly Parking 7TH STREET PARKING Traction U53115 GARAGE elevators 81 Dover-EL TR Geared-TIV-VVVF 1 Monthly Parking ANCHOR PLACE PARKING Traction U52151 GARAGE elevators 80 TKE TAC 2O 1 Monthly Parking ANCHOR PLACE PARKING Traction 052151 TKE US-EL Hydraulic-TAC22- GARAGE elevators 80 Conventional 1 Monthly Parking ANCHOR PLACE PARKING Hydraulic US1971 GARAGE elevators 72 TKE TAC 2O 1 Monthly Parking PENNSYLVANIA PARKING Traction U53115 GARAGE elevators 76 KONE ECOSPACE 1 Monthly PENNSYLVANIA PARKING Traction US3115 Parking GARAGE elevators 76 KONE ECOSPACE 1 Monthly Parking PENNSYLVANIA PARKING Traction 053115 GARAGE elevators 76 KONE ECOSPACE 1 Monthly PENNSYLVANIA PARKING Traction U53115 Parking GARAGE elevators 76 KONE ECOSPACE 1 Monthly Parking 13TH STREET PARKING Hydraulic U53115 Conventional-Hydro-Otis- GARAGE elevators 74 Submersible-elevator controls H80O 1 Monthly Parking 13TH STREET PARKING Hydraulic US3115 Conventional-Hydro-Otis- GARAGE elevators 74 Submersible-elevator controls HS0U 1 Monthly LINCOLN LANE/17TH ST Hydraulic U51971 TKE US-EL Hydraulic PARKING GARAGE elevators 72 Conventional 1 Monthly LINCOLN LANE/17TH ST Hydraulic U51971 TKE US-EL Hydraulic-TAC22- Parking 1 PARKING GARAGE elevators 72 Conventional 1 Monthly LINCOLN LANE/17TH ST Hydraulic U51971 ; TKE US-EL Hydraulic-TAC22- Parking PARKING GARAGE elevators 72 Conventional 1 Monthly i LINCOLN LANE/17TH ST Hydraulic US1971 TKE US-EL Hydraulic-TAC22- Parking PARKING GARAGE elevators 72 Conventional 1 Monthly LINCOLN LANE/17TH ST Hydraulic U51971 TKE US-EL Hydraulic-TAC22- Parking PARKING GARAGE elevators 72 Conventional 1 Monthly Parking SUNSET HARBOR Hydraulic U52664 GARAGE elevators 21 EL Hydraulic-TKE 1 Monthly SUNSET HARBOR Hydraulic 1052664 Parking GARAGE elevators 21 EL Hydraulic-TKE 1 Monthly RFP 2018-008-iC 46 Hydraulic US1947 Parking 12TH ST GARAGE elevator 73 ELEVATOR CONTROLS 1 Monthly ' 4 i Vr lr 3 rytp ,. s s,rx * nten3r ',:i *w FIRE STATION �'^ North #2 Traction U53115 elevator 84 TKE-TAC2O-Dry-Hydro 1 Monthly North NORTH BEACH SENIOR Hydraulic U51967 EL Hydraulic-TKE-TAC20.03- CENTER elevator 33 Submersible 1 Monthly North NORTH SHORE PARK& Hydraulic US3117 YOUTH CENTER elevator 63 Otis-EL Hydraulic-211-AAA2124111 Monthly North SCOTT RAKOW YOUTH Hydraulic U53117 CENTER elevator 46 EL Hydro Twin Post-Schindler-33OA Monthly 1833 BAY ROAD PROPERTY Hydraulic Quarterly North MANAGEMENT elevator _SCHINDLER 33O A 1 (4x/year) NORTH SHORE BAND Vertical US3117 Quarterly North SHELL Platform Lift 48 Chair 1 (4x/year) 26ne 4, N r a� 6o}bQa bite- • 'WA` eSVt rt ar6+` -yo.;-- , 0.=; - GAZIT MERIDIAN South INC Traction U53115 elevators 87 MOTION CONTROL 1 Monthly South GAZIT MERIDIAN US3115 INC Traction 88 elevators MOTION CONTROL 1 Monthly Traction U53119 South HISTORIC CITY HALL elevators 21 MOTION CONTROL 1 Monthly 053119 Traction 22 South HISTORIC CITY HALL elevators MOTION CONTROL - 1 Monthly MIAMI BEACH CITY Traction U53115 South 1 HALL elevator 90 MOTION CONTROL 1 Monthly MIAMI BEACH CITY Hydraulic US1947 EL Hydraulic-MCE-HMC 1000 South elevator 21 (UC2AB) HALL 1 Monthly Hydraulic US1947 EL Hydraulic-MCE-HMC 1000 South MIAMI BEACH CITY elevator 22 (UC2AB) HALL 1 Monthly south MIAMI BEACH CITY Hydraulic 053115 Otis-Hydraulic-Elevator Controls HALL elevator 89 H9OO-Submersible 1 Monthly SOUTH SHORE South COMMUNITY Hydraulic U53117 CENTER elevator 47 EL H dro-Dry 1 Monthly MIAMI BEACH POLICE Hydraulic US3117 EL Hydraulic-Motion Control-HMC South I HEADQUARTERS elevators 29 200-Submersible 1 Monthly MIAMI BEACH POLICE Hydraulic U53117 EL Hydraulic-Motion Control-HMC South HEADQUARTERS elevators 29 200-Submersible 1 Monthly MIAMI BEACH POLICE Hydraulic US3117 EL Hydraulic-Motion Control-HMC South HEADQUARTERS elevators 29 200-Submersible 1 Monthly POLICE ATHLETIC South LEAGUE Hydraulic U53117 EL Hydro Twin Post-Motion Control- Quarterly elevator 45 HMC 1000 PHC-Submersible _ 1 (4x/year) 10TH ST South AUDITORIUM Hydraulic U51971 Conventional-Hydro-TAC2D- Quarterly elevators 71 Submersible-Dover 1 (4x/year) RFP 2018-00B-JC 47 Zone a `1".;z eifi` IT � ld �9c tev11al10 a ir BASS ART RDA MUSEUM Hydraulic US1960 MCE-HMC 1000 PHC-Imperial-Dry elevators 38 NV SA) 1 Monthly BASS ART RDA MUSEUM Hydraulic U51960 MCE-HMC 1000 PHC-Imperial-Dry elevators 38 (UV 5A) 1 Monthly Hydraulic U51960 Dover-Hydraulic-LMH-Magnatek 0.DA2100 COLLINS AVE elevators 39 (1-3) 1 Monthly US1960 Hydraulic 38 MCE-HMC 1000 PHC-Imperial-Dry RDA 2100 COLLINS AVE elevators (UV SA) 1 Monthly The number of stops is listed below: 1) 10th St.Auditorium: 2 stops 2) 13th St. Parking: 4 stops 3) Anchor Parking: 6 stops 4) Bass Art Museum: 2 stops 5) Fire Station: 2 stops 6) Lincoln Lane Parking: 5 stops 7) Historic City Hall: 8 stops 8) City Hall: 4 stops 9) Miami Beach Police: 5 stops 10) North Beach Senior Center: 2 stops 11) North Shore Band Shell: 2 stops 12) North Shore Park and Youth Center: 3 stops 13) Police Athletic League: 2 stops 14) Scott Rakow Youth Center: 2 stops 15) South Shore Community Center: 2 stops 16) Sunset Harbor Parking: 3 stops 17) 1755 Meridian Parking: 7 stops 18) 42nd St. Parking: 5 stops 19) 7th St. Parking: 6 stops 20) Gazit 1701 Meridian:5 stops 21) Penn Parking: 6 stops RFP 2018-008-JC 48 MIAMIBEACH City of Miami Beach, 1755 Meridian Avenue, 3rd Floor,Miami Beach, Florida 33139,www.miamibeachfl.pov PROCUREMENT DEPARTMENT Tel: 305-673-7490. ADDENDUM NO. 1 REQUEST FOR PROPOSALS (RFP) 2018-008-JC ELEVATOR MAINTENANCE, REPAIRS, PARTS and NEW EQUIPMENT December 8, 2017 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFP is amended in the following particulars only(deletions are shown by strikethrough and additions are underlined). I. MODIFICATIONS TO RFP REQUIREMENTS. SECTION C3. REQUIREMENTS FOR GROUPS 1-4 (ROUTINE MAINTENANCE AND REPAIRS) has been revised as follows: , The elevator contractor(s) shall provide monthly, quarterly and annually routine examinations, maintenance, as-needed cleaning, lubrication, adjustment, replacement of parts, non-routine and emergency services, and performance of applicable code-required safety tests. Elevator contractor(s) shall provide materials, labor, transportation, supplies, parts, tools, scaffolding, machinery, hoists, employee safety equipment, equipment, lubricants, supervision, applicable taxes, and all other services and materials required under this RFP. Additionally, the awarded contractor(s) shall be responsible for reprogramming the dialers, and provide oncloinc monitoring for emergency communications, at no additional cost to the City of Miami Beach. II. ANSWERS TO QUESTIONS RECEIVED. 01: When is the contract's projected start date and terms? Al: The term of the contract shall commence upon execution of the contract by all parties after contract award, which is anticipated for February 2018. The services start date will be determined during contract negotiations. 02: Is the monitoring of elevator emergency communications a part of the bid? A2: Yes. Please see Modifications above. 03: Can you please provide the last bids that were entered? �, A3: Proposals received pursuant to RFP 2017.010-JC remain exempt from inspection or copying of public records, in accordance with Florida Statutes 119.071 (3). 1 ADDENDUM NO, 1 REQUEST FOR PROPOSALS(REP)2015.008-JC Elevator Maintenance,Repairs,Parts and New Equipment Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at R a f a e l G ra n a d o na,m i a m i bea c h f l g o v. l Procurement Contact: Telephone: Email: Jason Crouch 305-673-7000, ext. 6694 JasonCrouch@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this Addendum as part of your RFP submission. Sin ye y, • Procurement Director • 2 I ADDENDUM NO.1 REQUEST FOR PROPOSALS(RFP)2018-008-JC - Elevator Maintenance,Repairs,Parts and New Equipment ATTACHMENT C CONSULTANT'S RESPONSE TO THE REQUEST FOR PROPOSALS (RFP) (ASFES Corp tir Elevator Company SOUTH FLORIDA ELEVATOR SERVICE CORP. Proposal: City of Miami Beach Elevator Maintenance, Repair, Parts and New Equipment RFP 2018-008-JC Company; South Florida Elevator Service Corp. 6956 NW 51st Street Miami, FL. 33166 Contact: Jor Gomez Phone: (305) 456-5686 E-mail: Jor.Gomezansfescorp.com Date: 12/14/2017 TABLE OF CONTENTS Tab- i Appendix A a.) References and Past Performance Tab-2 Experience and Qualifications as established in Appendix C a.) Local Business Tax b.) Current Elevator Maintenance Contracts c.) Samples of the Monthly Maintenance records d.) Dun&Bradstreet Tab-3 AppendixE APPENDIX A P. MIMA1BEACH Proposal Certification , Questionnaire & Requirements Affidavit 2018-008-JC Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 RFP 2018-008-JC Sontintian No. Sdiatatim Title 2018-008-JC Elevator Maintenance,Repairs, Pads and New Equipment Procurement Contact Tel: Emelt Jason Crouch 305-673-7000 x6694 jasoncrouch@miamibeachfl.gov PROPOSAL CERTIFICATION,QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed, with the proposal. 1. General Proposer Information, FIRM NAME South Florida Elevator Service Corp. No of Years a Dulness. No of Years in:Amoss Locally. 3 ears 3 YearsY OTHER NAMEISi PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS N/A FIRM PRIMARY ADDRESS(HEADOUARTERSf 6956 NW 51st Street CITY. Miami STATE: Florida I ZIP CODE: 33166 TELEPHONE NO.: (305)4565686 TOLL FREE NO.: (600) 670-6927 FAX NO: (954)320-6106 FAM Local ADOREss. 6956 N W 51st Street Clb: Miami STATE Florida 2tP CODE' 33166 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT- Jar Gomez ACCOUNT REP TELEPHONE NO.: (305)458-5686 ACCOONT REP TOLL FREE NO.: (786)656-1202 ACCOUNT REP EMAIL ,tor oomeosfe.com.com FEDERAL TAX IDENTIFICATION NO.: 47-4656198 The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to:any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information,or any informafion the CAy deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. RFP 2018-008-1C 17 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES No NO SUBMITTAL REQUIREMENT:Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-awned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest. All Proposers must disclose, in their Proposal, the names) of any officer,director, agent,or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. N/A SUBMITTAL REQUIREMENT:Proposers must disclose the names)of any officer,director,agent,or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either direclly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates N/A 3. References 8, Past Performance, Proposer shall submit at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided, 4. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred suspended or other legal violation,or had a contract cancelled due to nr:Niiiformance by an soblic sector agency? YES 0 NO SUBMITTAL REQUIREMENT: If answer to above is WES;Proposer shall submit a statement detailing the reasons that led to adonis). 5. Vendor Campaign Contributions. Proposers are expected to be or oecome familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code.Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT:Submit the names of all individuals or entities(including your sub-consultants)with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. N/A 6. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to co business wits the City shall adopt a Code of Business Ethics ('Code')and submit that Code to the Department of Procurement Management with its praposatlrespcnse or within five(5)days upon receipt of request.The Code shall,at a minimum,require the Proposer, to comply with all applicable governmental rules and regulations Including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shad submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamlbeachfl.gov/procurement/. RFP 2018-008-1C 18 7, Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code,as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012),the hourly Irving rate Will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)MiamilFt.Lauderdale,issued by the U.S.Department of Labors Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution,elect not to index the living wage rate in any particular year.if it determines it would not be fiscally sound to implement same(In a particular year). Proposers failure to comply with this provision shall be deemed a material breach under this proposal under which the City may, at its sole option,immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines,as provided in the City's Living Wage Ordinance,as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procuremenv. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document.Proposer agrees to the living wage requirement. B. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide°Equal Benefits'to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractors employees located in the United States, but outside of the City of Miami Beach limits,who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? I YES No NO B. Does your company provide or Offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES I No I NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits net already specified. Note:some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees wfth Provide Benefit Spouses Domestic Partners Health No Sick Leave No Family Medical Leave No Bereavement Leave No If Proposer cannot otter a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance.To comply on this basis, you must agree to pay a cash equivalent and submt a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Managers decision Is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. RFP 2018-008-iC 19 9. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time. states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a Contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies i;has not been placed on convicted vendor list. 10. Nan.Discrimination. Pursuant to City Ordinance No.2016-3990, the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the blacklisting,divesting from,or othelwse refusing to deal with a person or entity when such action is based on race,color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375,the City of Miami Beach,Florida,prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it Is and shall remain in full compliance with Resolution 2016-29375. 12. Fair Chance Requirement. Beginning on December 1, 2016, the city shall not enter into a contract, resulting from a competitive solicitation issued pursuant to this article,with a business unless the business certifies in writing that the business has adopted and employs written policies,practices,and standards that are consistent with the city's Fair Chance Ordinance,set forth in article V of chapter 62 of this Code. SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements, The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confine Initial to Confinr Inifial to Cwfinn Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 , If additional confirmation of addendum is required,submit under separate cover, RPP 2018.0081C 20 The solicitation referenced herein is being furnished to the redpient by the City of Miami Beach(the'Ciy)for the recipients convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals,and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest.In its sole discretion,the City may determine the qualifications and acceptability of any parry or parties submitting Proposals in response to this sohdtation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicants affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion, The information contained herein is provided solely for the convenience of prospective Proposers, It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied, as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof,Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties,and then only pursuant to the terms of the definitive agreements executed among the parties,Any response to this solidtatbn may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-n-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes.until the date and time selected for opening the responses.At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement informaton contained in the Proposal.and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,aY Proposers agree that in the event of a final unappealable judgment by a court of competent Jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10.000.00 as agreed-upon and liquidated damages,The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer Mich imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shaft be governed by and construed in accordance with the laws of the State of Florida. REP2018-008-IC 21 PROPOSER CERTIFICAI ION I hereby certify that I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation,and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is pail of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses,data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Prcyosers Ad-retest Representative: I Ina of Proposels Aathcwized Representative: Jcr Gomez ' Account Manager i Signature of Proposes Authored Representative. 1 Dale. I December 14, 2017 State of FLORIDA ) On this 14 day of, 20(�'personally appeared before me a eof&7who County of /Menti Dick stated that (s)he is the AcIt.F-lander of SSS. m ef, , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and a nowled d said instrument to be its voluntary act and deed. Before mei Notary Public for thetatof F odda My Commission Expires: A' WYc aE- DIANA R PANECA ICI I MY COMMISSION M G6029526'. ,.. EXPIRES SepIember 13.2020 REP 2018-008-1C 22 SFES Corp v Elevator Company South Florida Elevator Service Corp. "AFFORDABLE SOLUTIONS FOR YOUR ELEVATOR NEEDS" References Lynne Poirier Property Manager Delray Beach Club Apts. 2000 S Ocean Blvd. Delray Beach, FL 33483. Ph. 561-218-8181 Email: delraybeachclub@att.net Scope of work: - Modernization of two Traction Elevators - Elevator Monthly Service,Four Elevators Alice Middlebrook President of the Board Second Gulfstream Garden. 329 SE. 3rd St. Hallandale Beach, FL 33009 Ph. 603-233-0562 Email: gulfstreamgarden2@att.net Scope of work: - Modernization of One Hydraulic Elevator - Elevator Monthly Service, Three Elevators Dania Diaz Property Manager Quadomain Condominium Association, Inc. 2201 S. Ocean Blvd. Hollywood, FL 33019 Ph. 786-683-0127 Email: condomanager@quadomainweb.com Scope of work: - Modernization of Two Traction Elevators - Elevator Monthly Service, Six SFES Carp.6956 NW 51"St.Miami,FL 33166.Ph.:(305)456-5686.www.southflariridoelevatorservice.com Page:1 A BUSGFES •' tlA 047. .]H� 1, BUSINESS 4f.,d N 1100 ID:90349770 ELC:743 4E75499 Experience and Qualifications as established in Appendix C • Service Maintenance Plan (include total maintenance approach for monthly, quarterly, and annual maintenance, examinations and safety tests). • Communicate and advise customer of maintenance being performed • Ask for any issues or concerns prior to visit • Follow checklist 1. Check all buttons work 2. Check all lights work 3. Check emergency phone works 4. Check emergency light works 5. Check doors work properly 6. Check elevator rides safe for public use 7. Check fire service works properly (if present) 8. Check all door operating system works 9. Check all hoistway doors work properly 10.Check all hall buttons work properly 11.Check all safeties work properly 12. Check pit (oil, clean, leaks, light, hydro equipment) 13.Check top of elevator(light, run station, cables, governor, escape hatch, equipment) 14.Check elevator machine room (machinery, controller, disconnects, oil tank, housekeeping, spare parts) 15. Keep all maintenance records up to date, tags 16.Advise of any parts damaged or need replacement 17.Communication at all times 18. Perform test required on timely basis (hydro, 5 year) 19.Have all certificates up to date C Repairs Plan. • Communicate of parts damaged or need replacement • Take pictures • Provide proposal • Execute plan of action • Minimum down time • Safety always D Emergency Operations Plan. • Follow procedure from book • Safety • Communication ❑ Parts and Equipment Plan: Identify In-House Inventory and/or Supply Channels. • Mechanic will always have spare parts in vehicle • Parts will always be available if needed • Will have spare parts in warehouse • Will advise if major parts need to be ordered ❑ List personnel dedicated to the City of Miami Beach. Include engineers, technicians, mechanics, support staff and related team members; also indicating how each will assist in achieving the scope of services required. • Carlos Hernandez— cc#3505 • Juan Somoza—cc#3974 • Jor Gomez— cc#3242 • Armando Amat—cc#4154 • Jorge Ramos— cc#4157 • Emilio Paneca —cc#2743 • Joel Machado— cc#4158 • Mitchell Palmeiro —cc#3781 • Elizabeth Suarez—cc#3818 n Sample Maintenance Services Checklist (list of all items to be examined, tested, and maintained including, but not limited to, AMSE A17.1 and 61C-5.001, F.A.C.) • See attached next page Local-Business Tax Receipt Miami—Dade County, State of Florida -TH1516 NOT A MO.-00 NOT PAY ,. :.� 7193449 7 BUMMERS.NAME/LOCATION RECEIPT NO. EXPIRES SOUTH FLORIDA ELEVATOR SERVICE CORP RENEWAL SEPTEMBER 30,2078 6956 NO 51 ST ]4]8648 Mus be displayed et pleas of busmen MAW:FL 33166 Pursuant o County coda Chapter 8A-Art.9 h 10 OP OWITEN 'EC.TYPOECHANCNESS pgyMENT"c41"1°SOUTH RORIOA ELEVATOR SERVICE CORP° SPEC MECHANICAL CONTRACTOR BY COLLECTOR6CTOR UO ARRAN W AMAT PRES Worker(s) 1 ELCVJ: .. `..-.•. _ §75.00.00 OTI07/06/2017,.., . •... 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Sasw ,.« 31z i° &' 5� as3 a �greVB : a +tea "�ic ale 3i.4= a�. 3 ® 3 £ ® , 5 grp§sn C1: likA30440-1 $$$ � rff fik �S3 4 1411 �mm iHI r“r::§ r aragasu'ra � $ia: = @ : . 2 c b"ee 55 E r"455 'x: i ;" gg22 W gg "sa 3 . . . u I. `e E:StlGtlC em"' AC9 ]tl:L3SRd .._ e;sevat@e'slni 2aa2 nae ;ie2i1 M iliiiisFeaaIIII9 aevI M AI;.;.-:zaaa i . . .... .. .»»..W..» »»»»»». . . . . . ,. .... .. .W.,.»» . »».. ..... .... j a5aaaaaga4aff"aa a s"sa§"i" ass"alis "s§$ $alasa"ee"saas@aaa a Unita—in-01H 11 H. iASFES Corp] v aeratorCompany SOUTH FLORIDA ELEVATOR SERVICE CORP. "AFFORDABLE SOLUTIONS FOR YOUR ELEVATOR NEEDS" BCID#: Job Name: Year: H draulic Maintenance Tasks } i 5x v4..3.LJ ..,2._.•lI ti { , , 4 ,_. _Check in and out with customer ---fl ___ 8.6.419.6 Test fire service and leveling allIMMIIIMMISI 6.6.4.15 Check Emergency light/alarm bell&phone 8.6.4.17.1 Check door is operation,devices viecce and tor/ oideviceuim ��� 8.6.4.13.1 Check Hoist Way Doordevices/Selector/ Equipment 8.65.5 Check Pathe ac Gland Plunger M�_ 8.6.4.8 Check the Machine Roomom Components 1 MINCheckOil level Motor Belts,Valve and Pump leakage Check Starter contacts,data plates,pressure tag 8.6.1.6.7 Technician initials M. IICheck.COP and Hall station buttons and switches Check PI and Lanterns,replace any blown bulb Check car guides,guide shoes,steadying plates Check Access Switch operation if provided M Check all resistance tubes,fuses holders and relays Check the Overload Switch and LOT operation Milli Technician Initials g� ( i;I ........2.t.-:,,...3 e Check COP and Hall station buttons and switches Check PI and Lanterns,replace any blown bulb Check car guides,guide shoes,steadying plates Inspect Limit Switches contacts and wiring Check wear and insulation of traveling cable Check Junction Box wiring Check Fan or Blower Technician Initials ;.-i,"'l i ..-371..-77-Z: 77'.f. 4x s s 9a7 fr) r'g .,k i fi: lao+ 46.6,-.«�d.`i:.at �,._ _ r:u.."..,.'.�.. a..d ,mom ,. ti�'-.:. ., , ' w iiatcawi.r .. _ , a2 ,u' ..Y3 Check COP and Hall station buttons and switches Check PI and Lanterns,replace any blown bulb _ Check car guides,guide shoes,steadying plates Technician Initiaisi._. South Florida Elevator Service Corp(SEES Corp).6956 NW 51st St. Miami, FL 33166 Phone: (305)456-5686 Email:maintenance@sfescorp.com Web:www.southfloridaelevatorservice.com (ASFES Corp) ``Y Elevator Company SOUTH FLORIDA ELEVATOR SERVICE CORP. "AFFORDABLE SOLUTIONS FOR YOUR ELEVATOR NEEDS" BCID#: Job Name: Year: Callback Records Date Time Resolution Technician South Florida Elevator Service Corp(SFES Corp).6956 NW 51st St. Miami, FL 33166 Phone:(305)456-5686 Email:maintenance@sfescorp.com Web: www.southfloridaelevatorservice.com (ASFES Corp) ((iv Eutaw Comm SOUTH FLORIDA ELEVATOR SERVICE CORP. "AFFORDABLE SOLUTIONS FOR YOUR ELEVATOR NEEDS" BCID#: Job Name: Year: Hydraulic Oil Log For systems where the part of cylinder and/or piping is not exposed for visible inspection,a written record shall be kept of the quantity hydraulic fluid added to the system and emptied from leakage collection containers and pans. The written record shall be kept in the machine room. When the quantity of hydraulic fluid loss cannot be accounted for.For the test specified in 8.11.3.2.1 and 8.11.3.2.2 shall be made per ASME A17.1 2000.8.6.5.7 Note:A total capacity of 5 gallons of oil collection is permitted in the pit area. Date Amount Added Oil Level in Tank Oil Loss Visual Initials Leakage Yes/No 1 — South Florida Elevator Service Corp(SEES Corp).6956 NW 51st St. Miami, FL 33166 Phone:(305)456-5686 Email: maintenance@sfescorp.com Web:www.southfloridaelevatorservice.com lAsFES Corp) `` Elevator Company SOUTH FLORIDA ELEVATOR SERVICE CORP. "AFFORDABLE SOLUTIONS FOR YOUR ELEVATOR NEEDS" BCI #: Job Name: Year: Test Records Test Date Conducted Verified Inspection Inspection ASME-QEI by by Authority Company Certified 8.11.3.2.1-Reber Valve SettIng and System Pressure Test Yes)No 8.1'322-Hydraulic Cylinders and Pressure Piping Yes/No 811.323-Additonal Test :'".. t . t ulu ,1 _u_y;+Ut + 2+Sy e,ti 8' yu 8.1132.3(a)-Normal Terminal Sapping Deuces _ __ Yes/No 811.3no .23(b)-Govedrs,Overspeed Swecn.and Seals Yes l No 8.11-323(c)-Safeties - Yes/No 8.11.323(d)-Oil Buffers Yes lNo 8.11323(e)-nrefightels Emergency Operation Yes/No 8.11323(11-Standby Power Operation -�- YeslNo 8.11.323(g)-Power Operation at Door System --5- Yes l No 81132.3(h)-Emergency Terminal Speed Reducing Devices Yes/No 8.11323(I)-Low Oil Protecuan 0peraton _ Yes lNo 8.11324-Flexible Hose and Fitting Assemblies Yes No 011325 Pressure Swath Yes t No x..hu c- +a n..r.a`^'as�eli)�a`.(2u:� ."tl'JEdltal'U t S'��..% .{,S�,S}1v,�91's�.8%.2F�)✓,. b�s.�.'�A., Y= �;m-;,~,, �1 Test Date Conducted Verified Inspection Inspection ASME-QEI by by Authority Company , Certified 8.113.31-Unexposed Puttees al Pistons(raped hydro) I Yes No 811332 Pressure Vessel p�, -- Yes No "ts .:'«`` .. t raF:F.''-". 'iJ tt l: .>344SG 1L A•�e'J,°i?i fjt e5 '' L�. �;"a:� 1 �> -,Y.` Test Date Conducted Verified Inspection Inspection ASME-QEI by by Authority Company Certified 8.11.34.'-Govemors.Safet es,and 011 Butters(roped hydro) _ Yes!No 8.113.42-Coaled Ropes(toped nydro) ' Yes lNo ''.8.113.43-Wire rope fastenings(roped hydro) Yes/No 8113.44 Plunger Gripper Y INo I 811.345 Overspeed Valves , 1111111Yes No ^'.. ` & 4 'd/"T`r 1~1i iff x -s4c�vN _..... L �.s.w p... �sree.4n xx�Si:.:itt..4. .� § f.�k =:. .,.. . Test Date Conducted Verified Inspection Inspection ASME-QEI b Authori Com'an Certified South Florida Elevator Service Corp (SEES Corp). 6956 NW 51st St. Miami, FL 33166 Phone:(305)456-5686 Email; maintenance@sfescorp.com Web:www.southfloridaelevatorservice.com iv Corp ``T Beratar Emmy SOUTH FLORIDA ELEVATOR SERVICE CORP. AFFORDABLE SOLUTIONS FOR YOUR ELEVATOR NEEDS" BCID#: Job Name: Year: Firefighters Service Report FLORIDA ELEVATOR SAFETY CODE,ANSI A17.1 RULE 1206.7, MAINTENANCE OF FIREFIGHTERS'SERVICE,STATES: ICALL ELEVATORS PROVIDED WITH FIREFIGHTER'S SERVICE SHALL BE SUBJECTED MONTHLY TO PHASE I RECALL ANDA MINIMUM OF ONE-FLOOR OPERATION ON PHASE II TO ASSURE THE SYSTEM IS MAINTAINED IN PROPER OPERATING ORDER. A WRITTEN RECORD OF FINDINGS ON THE OPERATION SHALL BE MADE AND KEPT ON THE PREMISES OF SAID OPERATION*** YEAR: January Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: February Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: March Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: April Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: May Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: June Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: July Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: August Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: September Date: Date: Date: Date: Date: Name: Name: Name: Name: Name. October Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: November Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: December Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: South Florida Elevator Service Corp(SFES Corp).6956 NW 51st St. Miami, FL 33166 Phone:(305)456-5686 Email:maintenance@sfescorp.com Web:www.southfloridaelevatorservice.corn (ASPS Corp) Ng Elevator Cowart SOUTH FLORIDA ELEVATOR SERVICE CORP. "AFFORDABLE SOLUTIONS FOR YOUR ELEVATOR NEEDS" BCID#: Job Name: Year: Traction Maintenance Tasks CAR 8.6.4.13(b) Car door electric contacts or car door interlocks 8.6.4.13(c) Door reopening devices I 8.6.4.132 Kinetic Energy and Closing Force 8.6.4.15 Car Emergency System '.. 8.6.4.16 Compensation Sheaves and Switches CAR TOP • 6.6,4.8 Cleaning of Top of Cars 8.6.4.1 Suspension and Compensating Wire Ropes 6.6.42 Governor Wire Ropes F I 8.8.43 Lubrication of Guide Rails 8.6.4.5 I Safety Mechanisms 8.6.41 Cleaning of Hoistways e.6.a 13(a) HW door interlocks or mechanicals locks and electrical contacts 6.6.4.13(a) HW door unlocking devices and escutcheons i 86.4.73(q Hangers,tracks,rollers,up-trusts and door safety retainers 8.8.4.13 0) Interconnecting means 8.64.13(() Door closers 86113 Q) Door restdctors MACHINE ROOM t CONTROL SPACE 8.64.6 Brakes 8.64.8 Cleaning and condition of Machine/Control Rooms 0.6.1.12 Governors 8s.4.12 Ascending Over-speedEnd Unintended Movement OUTSIDE HOISTWAY 8.6,4.13(6) Vision panels and grilles 6.6.4.13(q) Astragals,resilient members,space guards,and sight guards 864.13 Ql Clutches,engaging vanes,retiring cams,and • engaging rollers _ 8,6.4.14 Hoistway Access Switches PIT 8.6.4.4 Oil Buffers 8.6.4.7 Cleaning of Pits 8.6.4.10 Refastening or Resocketing of Drum Machines 8.6.4.11 j Runby Sills,bottom guides,fastening condition and .18.4.13(b) engagement I _ South Florida Elevator Service Corp(SEES Corp). 6956 NW 51st St. Miami, FL 33166 Phone: (305)456-5686 Email:maintenance@sfescorp.com Web:www.southfloridaelevatorservice.com I®SFES Corp) ♦Elevator Company SOUTH FLORIDA ELEVATOR SERVICE CORP. "AFFORDABLE SOLUTIONS FOR YOUR ELEVATOR NEEDS' BCID#: Job Name: Year: 8.8.4.18 Compensation Sheaves and Switches SPECIAL PROVISIONS • 8.5.11.1 Firefighters Emergency Operating key log 8.6.11.2 Two-way communication 8.6.11.3 Access keys 8.6.tu Cleaning.Car and Hoistway Transparent Enclosure 8.6.11.5 Emergency Evacuation Procedures for Elevator 6.6.11E Operating Instructions for car tap work platform '.. 8.6.11.8 Egress and Reentry Procedure from Working Areas Technician Initials Callback Records Date Time Resolution Technician I • South Florida Elevator Service Corp(SEES Corp).6956 NW 51st St. Miami, FL 33166 Phone:(305)456-5686 Email: maintenance@sfescorp.com Web:www.southfloridaelevatorservice.com (ASFES Corp) (`lor Bantu.Company SOUTH FLORIDA ELEVATOR SERVICE CORP. "AFFORDABLE SOLUTIONS FOR YOUR ELEVATOR NEEDS" BCID#: Job Name: Year: Traction Test Records sit• 4.. 6.:ch._tr..�, ..' �t +h , Y11:' Test Date Conducted Verified Inspection Inspection ASME-QEI, 8.8.4.19.1-oil Buffers by by Authority Company Certified 8.6.4.19.2-Safeties -- Yes;Na Yes l No 86.4.19.3-Governors _ Yes/No 8.64.194-Slack-Rape Devices on Winding Drum Machines i _ Yes/No 8.6.4.19.5-Normal and Final Terminal Stopping Devices _ _Yes i No 8.6 4.196-Firefighters Emergency Operation Yes I No 8.64.197-Standby or Emergency Power Operation Yes l No 8.6.4.19.8-Power Operation of Door System . Yes l No 8.6.4.19,9-Broken Rope,Tape,or Chain Switch Yes/No 8.6.4.19.10-Ascending Overspeed Yes INo 8.6.4.19.11-Unintended Car Movement Yes/No I Other: I - Yes/Na Other Yes No Other _ COMMENTS: Yes/Na v?u g r5 rr : "mil. ( ' & a tN71ittr --tr.- r ax�4 9« . S.e.. ,r. �dAJ13A:i.� §$ 1 ,.'"7 iY'tx . Test Date Conducted Verified Inspection Inspection ASME-QEI by - by Authority Company Certified 864.20.1-Car and Counterweight Safeties Yes/No 8 6420.2-Governors Yes/No 8.64.20.3-Oil Buffers Yes INo 8.6.420.4-Broking System —_- YesNo 86420.5-Erne•encyand Standby Power Operation Yes/No 86420.6-Erie•e Terminal and .'ed-Lirrbn•Devices Yes!No 8.6420.7-Power Opening of Doors Yes/No 8.6.4.20.8-Leveling Zone and Leveling Speed -_ Yes/No 8.6.4 20.9-Inner Landing Zone Yes/No 8.64.20.10-Emergency Stopoin• Distance Yes/No 8.6.4.20.11-Emergency Brake __ Yes I No Other: es!No Other Vest No Other', Yes/No COMMENTS: -'— itliffbise r'Y ..ra .. - ,..e, s �aL .''VU.1 ' fr;.. Jr '' ev,....?a. Test Date Conducted Verified Inspection Inspection ASME-QEI by by Authority Company Certified I i South Florida Elevator Service Corp (SEES Corp). 6956 NW 51st St.Miami, FL 33166 Phone: (305)456-5686 Email: maintenance@sfescorp.com Web:www.southfloridaelevatorservice.com FASFES Corp) ``V avatar Company SOUTH FLORIDA ELEVATOR SERVICE CORP. "AFFORDABLE SOLUTIONS FOR YOUR ELEVATOR NEEDS" BCIDN; Job Name: Year: Firefighters Service Report FLORIDA ELEVATOR SAFETY CODE,ANSI A17.1 RULE 1206.7, MAINTENANCE OF FIREFIGHTERS'SERVICE,STATES: "'ALL ELEVATORS PROVIDED WITH FIREFIGHTER'S SERVICE SHALL BE SUBJECTED MONTHLY TO PHASE I RECALL AND A MINIMUM OF ONE-FLOOR OPERATION ON PHASE II TO ASSURE THE SYSTEM IS MAINTAINED IN PROPER OPERATING ORDER. A WRITTEN RECORD OF FINDINGS ON THE OPERATION SHALL BE MADE AND KEPT ON THE PREMISES OF SAID OPERATION"' YEAR: January Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: February Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: March Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: April Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: May Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: June Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: July Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: August Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: September Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: October Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: November Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: December Date: Date: Date: Date: Date: Name: Name: Name: Name: Name: South Florida Elevator Service Corp(SEES Corp).6956 NW 51st St. Miami, FL 33166 Phone:(305)456-5686 Email:maintenance@sfescorp.com Web:www.southfloridaelevatorservice.com Help I Home Dun & Bradstreet Government dun&?bradstreet Solutions Contractor Management Portal View Registration Status I Find Your Company D8B Supplier Certification Receipt Date Time Company D-U-NS Product Cost 12- 14.56'.11 SOUTH 080614481 Supplier Sub $91.95 1 13- FLORIDA Portal Total 2017 ELEVATOR Registration SERVICE Product- CORP Yearly Tax S000 Total Cost $91.95 j For further information or Garificatica Please contact cur Cstomer Resource Group by clicking on the Customer Support link at the bottom of the page. Print Back • To progress through the Powered by7b portal,use the available (Ji Customer Support Privacy Policy Help navigation buttons. Do not use the back or forward buttons on your browser window APPENDIX E m MiA `AI BEACH Cost Proposal Form 2018-008-JC Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 RFP 2018-008-)C 37 APPENDIX E COST PROPOSAL FORM "'Failure to submit Cost Proposal Form,in its entirety and fully executed.by the deadline established to he receipt of proposals will result in Proposal being deemed non-responsive and being rejected. Proposer affirms that the prices stated on the Cost Proposal Form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of Its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form shall be completed mechanically or, if manually, in ink. Cost Proposal Form completed in pencil shall be deemed non-responsive. All corrections on the Cost Proposal Form shall be initialed. r ' n s Wil 3 d t$OOOdollaars f remaintenar,l�g services;or hot rates, 'v' r L t L,6Yf: a el` 'b ketTIAs " in fe cdstifir ills au iafies.; .A 'h9- Pik._ CS'. - _ insti ttdfpreachImei?m ,. GROUP 1:PARKING GARAGES Scheduled Maintenance Line Location Model Quantity U/M Coat per UEM Annual Cost 1 1755 Menden Ave EL TRGeared-TKE 12 Mont $ 135.00 $ 1,620.00 2 1755 Meridian Ave EL TH Geared-TKE 12 Month $ 135.00 $ 1,620.00 3 1755 Mardian Ave EL TR Geared-TKE 12 Monh $ 135.00 $ 1,620.00 4 1755 Mer4un Ave EL RGeared-TKE 12 Mont $ 135.00 , $ 1620.00 5 1755 Meriden Ave EL TR Gearad-TKE 12 Honor $ 13500 $ 1,62000 MCE WMC-1000 - 6 42'Sheet Garage PTCSeR 12 Mont, $ 12500 $ 1,500 00 MCE V'AIC-1000 ' 7 428 Street Garage PTC-SCR 12 Month $ 125.00 $ 1,50000 Dover-EL TR III 135.00 8 70 Street Gauge Geared-TIV-VVVF 12 Montt $ $ 1520.00 Dover-EL TR 13500 1.620.00 9 It Street Garage Gamed-TIV-VWF 12 Mono $ $ Dover-EL TR 10 7th Street Garage Geared-TN-NMF 12 Mont $ 135.00 $ 1,620.00 11 Anter PaceGarage IKE TAC 20 12 Month $ 125.00 $ 1.500.00 12 Antic(Place Garage IKETAC 20 12 Month $ 125.00 $ 1600.00 Penn Garage,'661 Kme Ecospace 135.00 L620.00 13 Pennsylvania Ave 12 Monty $ $ Penn Garage,1661 Kone Ewspece 135.00 1,620.00 14 Pennsylvania Ave 12 Month $ $ Penn Garage,1601 Kone Easpace 135.00 1,820.OD 15 Pennsylvania Ave 12 month $ __ $ 1 Penn Garage,'661 16 Pennsylvsnts Ave Kone Ecospace 12 _ Month $ 13500 5 1,620.00 Convenhomal-Hydro- 130 Street Pantlrg OttsSubmesible Garage elevator controls 17 H800 12 Month $ 125.00 $ 1,50000 Convm5onal-Hydro- 131 Street Palling Otis-Submersible- Garage elevator contras 18 H800 12 Mon, $ 125.00 $ 1.50000 RP 2018-008-IC 38 TKE US-EL V^Street Garage. 640 Hydraulic-TAC22.19 17P Street Convenbanal 12 Month $ 125.00 $ 1,500.00 TKE US-EL 17^Street Garage, 640 HydraurnTAC22. 20 17^Street Conventional 11 Monts $ 125.00 $ 1,500.00 TOE US-EL 17'Street Garage, tap Hydraulic-TAC22- 21 17E Street Convenfionai 12 Month $ 125.00 $1,500.00 TKE US-EL 17^Street Garage, 640 HydraulicTAC22- 22 17K Street Conventional 12 Month $ 125.00 $ 1,500.00 TKE US-EL 17e Street Garage. 640 Hydraubc-TA022. 13 170 Street Conventional 12 Mot $ 12500 $ 1,500.00 Sunset Harbor 24 Garage EL HydrauloTKE 12 Month $115.00 $ 1380.00 Sunset Harbor 2$ Garage EL Hyorauhc-TKE 12 Month $ 115.00 $ 1,380.00 25 11th St . ..e Elevator CemtrNs 11 Mono $ 115.00 $ 1,380.00 Rosairs Not Covered By Maintenance Annual Est. Contract Hours UIM Cost per UVAnnual Cost 27 Rawly Labor Rate(Regular} 200 Hours $ 90.00 $ 18,000.00 2A Hourly Labor Rate flknieguIar hours) 40 Hours $ 135.00 $ 5,400.00 Annual Est.:Cost UM %Mark-up Annual Cori 29 Cost of Materlals $3,000 WA 5 % $ 3,150.00 ANNUAL TOTAL GROUP 1 (Lines 1-29) $ 66.630.00 GROIP 2:NORTH Scheduled Maintenance Line Location Model Quantity U/M I Cost per U!M Annual Cost TKE-TAC2O-Pry- I i 30 Fire Staten a2 Hydro 12 March $ 10000 $ 1,20000 _ EL HydraulicTKE North Beach Senior TAC20.03- 31 Center Submersible 12 Month $ 100.00 § 1,200.00 Nor Shore Park 8 0s-EL Hydraulic- 32 Youth Center 211-PPA2124111 12 mono $ 115.00 $ 1,350 00 Scott Rakow lout El hydro Thin Post- 33 Center Sohinder330a r 12 Menn $100.00 S1.200 00 1933 Bay Road 34 Property Management Schkdler 330 A 4 Quarterly $100.00 $ 1,200.00 NOM Shore Send 35 Shell Chau 4 Daum ' $ 100.00 $1,200.00 Repairs Not Covered By Maintenance Annual Est. U,01 Cost per UM Annual Cost Contract Hours 36 Hourly Labor Rate(Rapider) 100 Hours $ 90.00 $ 18,000.00 37 Hourly Labor Rale(Nor-moiat hours. 40 - Hours $ 135.00 $ 5,400.00 Annual.. Est Cost UIM %Mark-up Annual Cost 38 Cost of Materials $3,00) N/A 5 % $ 3,150.00 ANNUAL TOTAL GROUP 2(Lines 30.38) $ 33,930.00 RFP 2018 008JC 39 GROUP 3: SOUTH Scheduled Maintenance Line Location Model Quantity U/M Cost per U/M Annual Cost 39 Gain Mendan Motion Control 11 Month $ 125.00 $ 1,500.00 40 Gazit Macklin Motion Control 12 Month $ 125.00 $ 1,520.00 41 Histadc Crty Hell Motion Control 12 MmN $ 135.00 $ 1,620.00 42 Historicgty Hall Motion Control 12 Month $ 135.00 $ 1,620,00 Miami Beath City 43 Hell Maori Control 12 Month $ 11500 $ 1,38000 Miami Beath City 44 Hall Motion Control 12 Month $ 115.00 $ 1,380.00 mans Beach Clty 45 Hat Otis Hydraulic H900 12 Mono, $ 115.00 $ 1,380.00 Miami Beach City 46 Hall Traction 12 Month $ 115.00 $ 1,380.00 South Snore • 47 Community Center EL Hydra-Dry 12 Month $100.00 $ 1.200.00 EL HydraLc 4dion Miami Beach Police Cambo4HMC 200- 48 Headquarters SLLmersible 12 MmN $ 125,00 5 1,500,00 EL Hydraulic-Motion Miami Beach Police Control-MAC 200- 49 Heedquanen Submersible 12 Month $ 12500 $ 1600.00 Miami Beach Police EL Hydraulic-Motion 1 50 Headquarters Conbd+IMC 200- 12 1 Month $ 125.00 $ 1,500.00 EL Hydro be Post- Mogan Control-HMC 51 Police Athletic League 1000PHCSubmer 4 Quarterly $ 100.00 $1,200.00 TACva-SubmAWm ToSubmersible 52 102 St vDover 4 Warta $100.00 $ 1,200.00 Repairs Not Covered By Maintenance Annual Est. Contract Hours U1114 Cost per 1MM Annual Cost 53 Hourly Labor Rate(Regular; 200 --. Hours $ 00.00 $ 18,000.00 I 54 Hardy Labor Rate(Non-regular hours) 40 Han $ 135.00 $ 5.400.00 Annual Est Costa :UM %Marknip Annual Cost 55 Coal of Materials $3,000 WA 5 % $3,150.00 ANNUAL TOIAL GROUP 3(Lines 39-55) $ 46.410 n0 GROUP 4:RDA Scheduled Maintenance Line Location Model Quantity U/M Cost per WM Annual Cost MCE-HMC 1000 PHGlmpedaanry 53 Bass Art Museum (UV 5A) 12 Month $ 100.00 $1,200.00 MCE-HMC 1000 PHC-Impedal-Dry 54 , Bass Art Museum (UV 5A) 12 Month $ 100.00 $ 1,20000 MCE-HMC 1000 PHCImperial-Dry 65 2100 Collins Ave NV 23) 12 i- Month $100.00 $ 1,200.00 Dover-Hydraulic- LMH-Magnatek(1.1) 56 2100 Collins Are 12 1 Month $ 100.00 $ 1,200.00 RFP 2018-008-)C 40 Repairs Not Covered By Maintenance Annual Est. Contract Hours Ula Cost per UM Annual Cost WEE IMMI 5r '•"L' 200 Hogs $ 90.00 $ 18,000.00 58 40 Han 35.00 •• •, 1 $ $ 510000 Annual Est.Cost UIM • Annual Cost 9 CostotMatenae $3000 MIA 5 % $ 3,160.00 ANNUAL TOTAL GROUP 4(Lines 53-59) $ 31,350.00 ANNUAL..COST.TO THE CITY OF MIAMI BEACH: feakittaate,bY adding together the annual totals for Groups 1.2.3 and 4) ANNUAL COST FOR ALL GROUPS (1-4) $ 178,320.00 GROUP 5: Additional Services: Pool of Prequalified Contractors for Modernization Projects, New Construction,and Refurbishments YES NO Does firwishdto participatet , ein a pool tif on, refurbisdhment contractors for future modernization, new construction, refurbishment and Yes additional *meets,on an as-needed basis? 'tFailure to submit Cost Proposal Form, in its entirety and fully executed,by the deadline established for the receipt of proposals will result in Proposal being deemed non-responsive and being rejected. Proposers Affirmation company: South Florida Elevator Service Corp. Authorized Representative jot Gomez Address: 6956 NW 51st Street, Miami, FL. 33166 Telephone.1305)455-5685 Email: JorGamez©sfescorp.con, Authorized Representative's Signature: RFP 2018-008-IC 41 ,{ STATE OF FLORIDA �' DEPARTMENT Of JSINESS AND PROFESSIONAL 1ULATION • Ara: BUREAU OF ELEVATOR SAFETY 850-487-1395 2601 BLAIR STONE ROAD TALLAHASSEE FL 32399-1013 SOUTH FLORIDA ELEVATOR SERVICE CORP SFES CORP 6956 NW 51 ST MIAMI FL 33166 Congratulations! With this license you become one of the nearly one million Floridians licensed by the Department of Business and Professional Regulation. Our professionals and businesses range 4% STATE OF FLORIDA from architects to yacht brokers,from boxers to barbeque DEPARTMENT OF BUSINESS AND restaurants,and they keep Florida's economy strong. PROFESSIONAL REGULATION Every day we work to improve the way we do business in order ELC743 ' ISSUED. 11/06/2017 to serve you better. For information about our services,please log onto www.myflerldalicense.com. There you can find more ELEVATOR COMPANY... -.formation about our divisions and the regulations that impact SOUTH FLORIDA-E EVATOR SERVICE CORP u,subscribe to department newsletters and learn more about SFES CORP ie Department's initiatives. ELEVATOR COMPANY Our mission at the Department is:License Efficiently,Regulate REQUIRED TO CARRY OR-HE COVERED Fairly.We constantly strive to serve you better so that you can BY GENERAL LIABILITY INSURANCE serve your customers. Thank you for doing business in Florida, 15 REGISTERED unser the provmlons of Ch 399 FS. and congratulations on your new license! Ewntion Wu. DEC 31 2018 LI7ll T[tti DETACH HERE RICK SCOTT,GOVERNOR JONATHAN ZACHEM,SECRETARY STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BUREAU OF ELEVATOR SAFETY LICENSE NUMBER f'$ ELC743 ' YW The ELEVATOR COMPANY Named below IS REGISTERED tli- Under the provisions of Chapter 399 FS. Expiration date. DEC 31,2018 REQUIRED TO TO CARRY OR BE COVERED TRANSFERABLE BY GENERAL LIABILITY INSURAN F: • SOUTH FLORIDA ELEVATOR SERVICE CORP ''."1-1 O a�f p SFES CORP .j^„ '"*4 ' W F `.r 1801 SW 135 AVE "77+DIjet MIAMI FL 331 1 ' 114 is , . ISSUED 11/06/2017 i51SP LAY AS REQUIRED BY LAW SEC/# L1711060000003 Detail by Entity Name Page 1 of 2 Honda Deoadment of Slate Di ZION os C DRPORATION3 J It 41.041#70 0 rg Cc r�rAI.1 r• j Deoaament of Stale / Division of Corporations / Search Records / Detail By Doamem Number/ Detail by Entity Name Florida Profit Corporation SOUTH FLORIDA ELEVATOR SERVICE CORP Filing Information Document Number P15000062216 FEIIEIN Number 47-4656198 Date Filed 07/22/2015 Effective Date 07/21/2015 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 11/02/2017 Event Effective Date NONE Principal Address 6956 NW 51st Street MIAMI, FL 33166 Changed. 03/16/2017 Mailing Address 6956 NW 51st Street MIAMI, FL 33166 Changed:03/16/2017 Registered Agent Name&Address AMAT,ARMANDO 1801 SW 135TH AVE MIAMI, FL 33175 Officer/Director Detail Name&Address Title P PANECA, EMILIO 7115 SW136 CT MIAMI, FL 33183 Title V AMAT,ARMANDO http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 4/16/2018 Detail by Entity Namc Page 2 of 2 1801 SW 135TH AVE MIAMI, FL 33175 Annual Reports Report Year Filed Date 2016 01/15/2016 2017 03/16/2017 2018 01/29/2018 Document Images 01/292010—ANNUAL REPORT View image in PDF formal 11/022017..Amendment View image in PDF formal 03116.2017--ANNUAL REPORT View image in PDF format 12112/2016—Amendmenl View image in PDF format 02'262016—Amendment View image in PDF format 011162010—ANNUAL REPORT View image in PDF formal 07122/2015—Domestic Profit View image in PDF format http://search.sunbiz.org/Inquiry/CorporationSeareh/SearchResultDetail?inquirytype=Entity... 4/16/2018 ATTACHMENT D INSURANCE REQUIREMENTS APPENDIX F m MIAM BEACH Insurance Requirements 2018-008-JC Elevator Maintenance, Repairs, Parts and New Equipment PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor, Miami Beach, FL 33139 RFP 2018-008-1C 43 m MIAMIBEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employers Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability(occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in"insurance requirements"of specifications). XXX 3.Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: _Builders Risk completed value $ .00 Liquor Liability $ .00 _Fire Legal Liability $ .00 _Protection and Indemnity $ .00 _Employee Dishonesty Bond $ .00 _Other $ .00 XXX 7.Thirty(30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RFP 2018-008-)C 44