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Addendum No. 2 to the Agreement with Dover, Kohl & Partners ao17 -3012fo ADDENDUM NO. 2 TO THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND THE IMAGE NETWORK, INC., OF DELAWARE D/B/A DOVER, KOHL& PARTNERS AGREEMENT RR) #2015-086-YG, DATED OCTOBER 5, 2015 FOR ADDITIONAL SERVICES RELATING TO A CONCEPT PLAN FOR THE CITY'S "WEST LOTS" IN NORTH BEACH This Addendum No. 2 ("Addendum No. 2") to the Agreement is entered into this day of March, 2018 ("Effective Date"), by and between the City of Miami Beach, Florida, a municipal corporation organized and existing under the laws of the State of Florida, having its principal place of business at 1700 Convention Center Drive, Miami Beach, Florida 33139 ("City"), and The Image Network, Inc., Of Delaware D/B/A Dover, Kohl & Partners, a Delaware domestic corporation, having its principal place of business at 251 Little Falls Drive, Wilmington, DE 19808 ("Consultant"), and hereby amends the Agreement as follows: RECITALS WHEREAS, on April, 15 2015, the Mayor and City Commission adopted Resolution Number 2015-28990, authorized the Administration to enter into negotiations with The • Image Network, Inc., of Delaware pursuant to Request for Qualifications ("RFQ") No. 2015-086-YG for Master Planner of the North Beach District("Agreement"); and, WHEREAS, on October 5, 2015, the City and Consultant executed an Agreement with the Consultant with respect to the RFQ No.2015-086-YG, which services include (at a minimum) the development of the North Beach District Master Plan, as set forth in Schedule A through B of the Agreement for an amount not to exceed $285,000.00; and, WHEREAS, on February 8, 2017, the Mayor and City Commission held a • discussion on potential options for the re-engagement of Dover, Kohl & Partners in the review of conservation districts for North Beach. The potential options discussed consisted of up of three (3) tiers of engagement with the Consultant for the services. These options ranged in cost from $5,000 to $50,000, and the Mayor and City Commission approved engaging the Consultant to perform the Tier 2 work, which totaled $18,000.00; and, WHEREAS, pursuant to Sections 1.16 and 3.8.5 of the Agreement, the City Manager executed Addendum 1 in the amount of S18,000.00; and, WHEREAS, on September 25, 2017, the Mayor and City Commission adopted • Resolution Number 2017-30013, reaffirming Resolution 2016-29608 and including the Tatum Waterway area into the North Shore Local Historic District; and, WHEREAS, on December, 13 2017, the Mayor and City Commission adopted Resolution Number 2017-30126, as amended, approving and authorizing the City Manager and City Clerk to execute, in a form acceptable to the City Attorney, Addendum No. 2 to the Agreement, for the creation of a concept plan for the City's "West Lots" in North Beach, adding new sites and services, and increasing the contract amount by an amount not to exceed $75,000. NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Consultant hereby agree to amend the Agreement as follows: 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as part of this Addendum No. 2. 2. MODIFICATIONS. a. The Agreement is hereby amended to incorporate the additional Scope of Services as set forth in Exhibit "A" attached hereto. b. In consideration for the additional services set forth in Exhibit"A" attached hereto, the City shall pay the Consultant the "flat fee" in the amount of $73,000, as set forth in Exhibit "B" attached hereto (with such "flat fee" being inclusive of all reimburseable expenses or other costs or expenses in connection with the Exhibit "A" scope of services). c. Daedalus Advisory Services is hereby approved as a subconsultant in connection with the services to be provided under this Addendum No. 2 3. RATIFICATION. Except as amended herein, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. In the event there is a conflict between the provisions of this Addendum No. 2 and the Agreement, the provisions of this Addendum No. 2 shall govern and control. THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK IN WITNESS WHEREOF, the parties hereto have caused this Amendrent to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CI OF MIAMI BEACH, FLORIDA ATTEST: / / By i R ael E. Granado, City Clerk *i'-• W l .les, City Manager f \ �. &lq , '374f ' ... . I Se Date j ibaie: * -*_ i7r21 lR&v'CL i' FOR CONSULTANT: a .DQ.VER 1�61BIi,Ll AND PARTNERS ATTEST: $ CrCH 26 ,-- 9 Se etary1/10/114 URE Preside t I �ISkI fYIU'1'143 ToseroN A. 6111. Print NaoI c..3 I Print Name TR/-20 l9 Date •� Date APPROVED AS TO FORM &LANGUAGE &FOR EXECUTION 2 o,OI — 3 - 6, - f > City Money OW Dat. Miami Beach,Florida West Lots Concept Plan Page 7 of 13 EXHIBIT A SCOPE OF SERVICES A. SCOPE PHASE 1: ANALYSIS: EXISTING INVENTORY AND ASSESSMENT (MONTHS 1 TO 2) 1.1 Project Kick-off Meeting At the start of the project,the team will schedule a meeting with the City of Miami Beach to review base information needs, identify key stakeholders, strategize on the public design workshop, and develop a detailed schedule for the creation of the West Lots Concept Plan. Our team will work with the City to create a list of key individuals, local leaders, community organizations, and stakeholders to include throughout the planning process, and to determine a strategy for distribution of public awareness materials.The earliest Kick-off date shall be January 15, 2018. 1.2 Past and Present Planning Activities Review This task will include the compilation and review of all relevant information, including previous studies. The plans conducted in the Plan NoBe Master Plan will be especially pertinent to this effort. 1.3 Defining Existing Conditions The Consultant Team will collect and analyze data from a number of resources in order to take an in-depth look at the neighborhood including: • Area context • Quality of life • Community and neighborhood assets • Neighborhood structure and character • Historic preservation • Design • Parks and open space • Health • Transportation,connectivity,and street design • Housing • Economic development • Land use and zoning • Housing infill • Commercial opportunities 1.4 City of Miami Beach Communications Miami Beach,Florida West Lots Concept Plan Page 8 of 13 The Consultant team will provide for the City's website photographs,maps,renderings,and other project updates,as well as content for the creation of flyers, mailers and press releases. PHASE 2: VISIONING (MONTHS 3 TO 4) The visioning phase is centered around a four-day Public Design Workshop held on-site in North Beach. DKP will lead a series of public meetings, design sessions, interviews, and technical meetings to quickly engage the community. This intense method of public involvement will allow stakeholders to come together and form consensus over future growth and development in North Beach.The design workshop and the opportunity to interact with differing perspectives allows issues to be quickly identified and resolved. 2.1 Public Design Workshop On a mutually agreeable date,the team will travel to North Beach to conduct a four-day work session on- site with the community.The workshop will likely include the following components: 2.1.1 Evening Community Involvement Session On the first evening of the Public Design Workshop, DKP will lead a Community Involvement Session. The event will begin with a "food for thought" presentation to educate participants on best practices in sustainability, preserving community character, economic development, and Smart Growth. Following the presentation, the team will work with the community to identify their vision for North Beach, balancing long-term community values with short-term physical goals such as transportation networks, building types, community parks, and streetscape. The goal of the session is to forge a community consensus and develop a short- and long-range vision for the future of North Beach that will serve as the foundation of the West Lots Concept Plan. 2.1.2 On-site Design Studio Following the Community Involvement Session,the planning team will set-up an On-Site Design Studio, preferably in a visible and central location,for the duration of the workshop. The team will work on- site to refine the Vision and continue to gather input for the development of the West Lots Concept Plan. At this time, team members will integrate the information gathered during the Analysis phase with the input gained during the Community Involvement Session to create Conceptual Illustrative Plans and develop urban design and transportation strategies to enhance the West Lots. Illustrations will explain how the West Lots can develop overtime and demonstrate how to balance enhancement and protection within the neighborhood. The community will be encouraged to stop by the design studio every evening to share their insight on new issues and to check in on the plan's status. 2.1.2.1 Technical and Stakeholder Meetings While working on-site,the DKP team will work closely with the City to ensure the feasibility of the plan. The team will also lead meetings with government agencies and local experts to gain technical Miami Beach,Florida West Lots Concept Plan Page 9 of 13 feedback on important issues.Additional meetings will be held with key stakeholders such as civic leaders,surrounding property owners,developers,and neighborhood groups. 2.1.2.2 Conceptual Illustrative Plans and Renderings Words alone fall short of describing the experience of being in a place. People need to see what their ideas really mean when pen is put to paper in order to understand the options and opportunities that exist in their community. During the Public Design Workshop, DKP will create a Conceptual Illustrative Plan and a series of renderings that demonstrate potential for the West Lots. The Conceptual Illustrative Plan and Renderings will be used as tools to present best practices in areas including: • Mix of public and private uses • Land use and zoning changes • The future of the Log Cabin structure • Street design and connectivity • Return on public and private investment • Provision of affordable housing • Economic development and commercial potential • Parking availability • Implementation The plans and renderings will become an integral part of the West Lots Concept Plan. The clear vision that these exhibits will portray will aid in the creation of a unique vision that shows possibilities for the future, rather than just talking about them. The plan will investigate future use and location for the Log Cabin assuming the Log Cabin will either remain on the West Lots or be reassembled at another location specifically in North Beach. Miami Beach is actively seeking grants for the repurposing of the Log Cabin and the proposals shall be coordinated with that effort.The design/location of the Log Cabin could be completed by March 15. 2.1.2.3 Developing the Preliminary Vision for West Lots Our team will work with neighbors and the City to establish a concise vision for the West Lots.While many neighborhood plans rely strictly on words to describe the future, a key component of our strategy is the use of visualizations to help demonstrate possibilities for change. 3.1.3 Work-in-Progress Presentation At the conclusion of the Design Workshop,the planning team will present the work generated to date at an evening "Work-in-Progress' Presentation. At this presentation, the team will present the ideas gathered from the community throughout the workshop and demonstrate how these ideas are incorporated into the West Lots Concept Plan.The team will also present the draft conceptual illustrative plans, renderings,and visualizations of the strategies. Miami Beach.Florida West Lots Concept Plan Page 10 of 13 PHASE 4: DEVELOPMENT OF THE PRELIMINARY DRAFT (MONTHS 5 TO 6) The team will further detail the elements of the Plan and will also produce the Implementation Strategy component of the West Lots Concept Plan. 4.1 Plan Creation DKP will take the draft principles developed during the Workshop and further tailor them to form a detailed policy framework for the West Lots Concept Plan.The Conceptual Illustrative Plan and Renderings will be integrated into the Policy Plan and will help to make the West Lots Concept Plan an easy-to- understand document. Making the Plan more accessible will increase its usability and help achieve the vision established by the community. PHASE 5: PREPARATION OF FINAL DRAFT & ADOPTION (MONTHS 7) In Phase 5 of the project, the team will work with the City of Miami Beach and the County to review, revise, and present the work products for the West Lots Concept Plan. 5.1 Plan and Report Review The team will submit the draft West Lots Concept Plan to the City of Miami Beach for review.The City of Miami Beach and other stakeholder groups will have 30 days to review and submit comments in writing to the planning team. 5.2 Presentations Once reviewed and revised,the team will submit the plan to the City of Miami Beach.The team will return to Miami Beach to present the final West Lots Concept Plan to the community in either an informal meeting or public hearing.This Presentation will include an overview of the creation of the Plan as well as a detailed explanation of each plan component. The work plan for adoption of the plan also includes: • One Public Design Workshop • One informal public meeting/presentation to the community; • One Planning Commission public hearing; • One City Commission public hearing. B. RESPONSIBILITIES OF THE CITY The Consultant's completion of tasks herein within a timely basis is contingent on City's cooperation in providing available information and its participation with respect to certain project activities. The City shall be responsible to the Consultant for the timely performance of the following tasks: 1. Provide,on a timely basis,the Base Information requested in "C. Base Information" Miami Beach,Florida West Lots Concept Plan Page 11 of 13 2. Provide supplementary information that may be requested from time to time during the course of the Project. 3. Advertise public events such as the Workshop and all public meetings. 4. Provide, supplies, equipment and facilities necessary to create an effective public workshop as requested below: a. For the public workshop, an appropriately sized room to accommodate the public with the required audio/visual equipment. The auditorium must be a large, high- ceilinged room that will accommodate along the walls horizontal displays of several long maps. The Consultant must have access to lighting controls and be able to darken the room. The room should be equipped with a projection screen no smaller than nine feet by twelve feet (9x12 ft.) and a working public address or sound system with microphone hook-ups. City shall also provide one (1) wireless hand- held microphone. The auditorium and equipment should be made available to the Consultant,as needed. 5. Provide additional table facilitators as needed for the workshop.the Consultant will provide four(4) facilitators. There should be one (1) facilitator per every ten (10) attendees to the workshop. 6. Provide a reasonable estimate for the attendance of the workshops. Create an RSVP list, if possible. 7. Provide a project coordinator as a single point of contact for the City. 8. City Staff will attend and participate in project meetings upon the request of the Consultant. 9. Provide public outreach throughout the project and soliciting the attendance of third parties whose participation the City considers important. 10. Make every effort to insure the attendance of a majority of elected City officials,stakeholders, and investors at the charrette presentations. 11. Provide appropriate meeting room(s) for the Charrette meetings,workshops, presentations, and studio workspace, including securing the space. 12. Provide necessary refreshments for public involvement events. 13. Promptly tender payment of all valid invoices. C. Base Information In accordance with the Scope of Services,the Consultant requests that the City provide the following Base Information: 1. SCALE BASE MAP INFORMATION, in digital format, indicating existing conditions of the project area and context, including significant features above and below the ground, environmental constraints, archaeological sites, utility locations, etc. Maps should specifically include an AutoCAD plan or GIS information of the project area indicating any property lines,easements,and any existing building footprints and heights, roadways,sidewalks,driveways,curbs and curb cuts, alleys, and traffic control devices, street signage, and current parking. the Consultant will work with the City's GIS Department to obtain necessary base map information. Miami Beach,Florida West Lots Concept Plan Page 12 of 13 2. AERIAL PHOTOGRAPHS, preferably in color, in plan view and at the largest possible scale. 3. RELEVANT EXISTING REGULATIONS, which may constrain zoning, land use, or previous development proposals envisioned or supported by this Project, and relevant published comments of local government officials and administrators regarding such constraints. 4. ANY OTHER RELEVANT DATA, including pertinent portions of previous local zoning approvals, covenants, and previous site studies, traffic studies, infrastructure studies, market feasibility studies, historical background,etc. EXHIBIT B COMPENSATION A. Professional Fees. The Client shall compensate DKP for professional services rendered in the performance of this Scope of Services or in the service of the City. Flat Fee. The City shall make payment to the Consultant of professional fees in the amount of seventy-three thousand dollars ($73,000) for the completion of the work in the Scope of Services for the West Lots area. The flat fee includes reimbursable expenses advanced either in the performance of the Scope of Services or in the service of City.Additional work will be authorized in writing based on an agreed upon lump sum fee in the form of a service order. B. Changes to the Scope of Work. Any change to the professional services described in this Agreement shall be authorized in writing unless documented by an appropriate Change Order. A Change Order is a written instrument duly signed by Consultant and Client,in which both parties agree to:(1)Change the Scope of Services; (2) Adjust the total fees,if any;and (3)Change the schedule,as appropriate. C. Additional Services. Additional services that Client may authorize and which Consultant has not expressly agreed to provide,unless subject to a written Change Order,shall be considered outside the scope of this Agreement. Such additional services shall be billed to Client at the hourly rates indicated below in Section D of this Article. Consultant will present Client with a monthly invoice for additional fees whenever additional services have been provided. D. Hourly Rate Schedule. Where this Agreement provides for Client's payment to Consultant of compensation on an hourly basis, professional fees shall accrue and compensation shall be paid in accordance with the following hourly rate schedule: Dover,Kohl &Partners,town planning Principal(Victor Dover) $375 Principal (Joseph Kohl) $300 Miami Beach, Florida West Lots Concept Plan Page 13 of 13 Principal/Sr. Project Director $ 185 Project Director $ 150 Illustrators $ 185 Sr.Town Planner/Urban Designer $ 140 Town Planner/Urban Designer $ 90 Clerical Staff $ 45 "Travel is billed at 50% hourly rate Daedalus Advisory Services,development economics Principal $200 Consultant reviews its hourly rates each calendar year, and reserves the right to modify its rate schedule at such time. Consultant will provide Client with written notification in advance of any such change. E. Reimbursable Expenses. Reimbursable expenses for the aforementioned scope of work have been included in the overall flat fee. Consultant will seek authorization prior to exceeding this budgeted amount. Although Consultant will seek Client's authorization prior to incurring any extraordinary expenses,Consultant considers ordinary expenses to include the following: 1. Reproduction expenses, such as printing, photocopying, and digital storage supplies and materials; 2. Mailing, packaging, and shipping by couriers, overnight, express, priority, or other type of delivery service or the U.S. Postal Service; 3. Ground transportation, and food costs; 4. Any other limited miscellaneous or out-of-pocket expenses reasonably contemplated by the scope of services for the Projector in the service of the Client. 5. Expenses of any additional insurance limits or coverage, including professional liability insurance requested by the Client beyond present coverage. F. Payments. The Consultant shall submit monthly invoices to the City for professional services rendered to date on a monthly basis. Such invoices shall be paid in full promptly upon receipt. G. Late Payments. All invoices are due upon receipt. An additional monthly charge of one and one-half (1.5%) percent will be assessed on invoices remaining unpaid for more than thirty(30)days.