Resolution 2018-30361 RESOLUTION NO. 2018-30361
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, RECOGNIZING AND
APPROVING EARLY VOTING FOR THE AUGUST 28, 2018 CITY OF
MIAMI BEACH SPECIAL ELECTION.
WHEREAS, the City of Miami Beach has scheduled a Special Election to be held on
Tuesday, August 28, 2018, in conjunction with the Primary Election for the purpose of
presenting ballot questions to the City's electorate; and
WHEREAS, the City Commission hereby recognizes and approves early voting for the
August 28, 2018 City of Miami Beach Special Election; and
WHEREAS, in recognition of the 2013 statutory amendments to Florida Statute Section
101.657(1)(d) governing "Early Voting," the City Commission hereby acknowledges that each
County's Supervisor of Elections is required to provide for early voting to begin on the 10th day
before an election that contains State or Federal races and end on the 3`d day before the
election; and providing early voting for no less than 8 hours and no more than 12 hours per day
at each site during the applicable period; in addition, early voting may be offered at the
discretion of the Supervisor of Elections on the 15th, 14th 13th 12th 11th or 2nd day before an
election that contains State or Federal races for at least 8 hours per day, but not more than 12
hours per day; and
WHEREAS, Florida's Election Code states that municipalities may provide early voting
only in municipal elections that are not held in conjunction with County or State elections,
therefore the County will be responsible for conducting early voting activities related to the City's
August 28, 2018 Special Election; and
WHEREAS, the Miami-Dade County Supervisor of Elections has tentatively designated
the following early voting schedule for the August 28, 2018 City of Miami Beach Special Election,
and has tentatively designated Miami Beach City Hall, 1700 Convention Center Drive, and the
North Shore Branch Library, 7501 Collins Avenue, as the early voting locations within the City of
Miami Beach:
WEEK 1:
DATE TIME
Monday, August 13, 2018 To Be Determined by Supervisor of Elections
Tuesday, August 14, 2018 To Be Determined by Supervisor of Elections
Wednesday, August 15, 2018 To Be Determined by Supervisor of Elections
Thursday, August 16, 2018 To Be Determined by Supervisor of Elections
Friday, August 17, 2018 To Be Determined by Supervisor of Elections
Saturday, August 18, 2018 To Be Determined by Supervisor of Elections
Sunday, August 19, 2018 To Be Determined by Supervisor of Elections
WEEK 2:
DATE TIME
Monday, August 20, 2018 To Be Determined by Supervisor of Elections
Tuesday, August 21, 2018 To Be Determined by Supervisor of Elections
Wednesday, August 22, 2018 To Be Determined by Supervisor of Elections
Thursday, August 23, 2018 To Be Determined by Supervisor of Elections
Friday, August 24, 2018 To Be Determined by Supervisor of Elections
Saturday, August 25, 2018 To Be Determined by Supervisor of Elections
Sunday, August 26, 2018 _ To Be Determined by Supervisor of Elections
WHEREAS, the Miami-Dade County Elections Department has provided the City Clerk
with an estimate of approximately $31,000 for the City's August 28, 2018 Special Election,
which includes the costs of 14 early voting days; and
WHEREAS, upon receipt from the Miami-Dade County Elections Department of the final
early voting schedule and locations for the anticipated August 28, 2018 Special Election, the
City Clerk will report this information to the Mayor and Commissioners via Letter to Commission
(LTC), and will further post the information on the City's website.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby recognize and approve early voting for the August 28, 2018 City of Miami
Beach Special Election, said early voting to be conducted in accordance with the provisions of
this Resolution.
PASSED and ADOPTED this 27th day of June, 2018.
Dan Gelber, Mayor
ATTEST:
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Raf el E. ranado, City Clerk
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Resolutions - C7 A
M AMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael E. Granado, City Clerk
DATE: June 27, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, RECOGNIZING AND APPROVING EARLY VOTING FOR
THE AUGUST 28, 2018 CITY OF MIAMI BEACH SPECIAL ELECTION.
RECOMMENDATION
Approve a Resolution recognizing and approving early voting for the City of Miami Beach Special
Election to be held on Tuesday, August 28, 2018, in conjunction with the Primary Election.
ANALYSIS
During the July 6, 2018 City Commission meeting, the City Commission called for a Special Election
to be held on Tuesday, August 28, 2018, in conjunction with the Primary Election, in order to
submit to the electorate of the City of Miami Beach the following two ballot questions:
Question 1:
Amending Composition of the Board of Adjustment
Section 2 of City's Related Special Acts establishes the Board of Adjustment ("BOA") with seven
members, each representing one of the following professions: Law, architecture, engineering, real
estate development, certified public accounting, financial consultation, and general business. Shall
Section 2 be amended to provide that two of the BOA members shall be "citizens at-large" (no
specific profession), and the remaining five members shall each represent one of the above
professions?
YES
NO
Question 2:
Amend City Charter to Increase the Annual Compensation of the Mayor and City Commissioners
Shall City Charter Section 2.02 be amended to change the annual compensation established in
1966, which has not been raised in 52 years, for the Mayor from $10,000 to $75,636, and for City
Commissioners from $6,000 to $45,381; and also to authorize the City Commission. at a noticed
public hearing, to allow an annual compensation increase based upon the Consumer Price Index,
issued by U.S. Department of Labor, not to exceed three percent per year?
Page 8 of 69
YES
NO
Section 101.657(1)(d) of the Florida Statutes (the "Early Voting Statute"), requires that each
County's Supervisor of Elections commence early voting on the 10th day before an election that
contains State or Federal races and end on the 3rd day before the election; providing early voting for
no less than 8 hours and no more than 12 hours per day at each site during the applicable period. In
addition, early voting may be offered at the discretion of the Supervisor of Elections on the 15th, 14th,
13th, 12th, 11th, or 2nd day before an election that contains State or Federal races for at least 8
hours per day, but not more than 12 hours per day.
Inasmuch as Florida's Election Code states that municipalities may provide early voting only in
municipal elections that are not held in conjunction with County or State elections, the County will be
responsible for conducting the early voting activities related to the City's Special Election on August
28, 2018. Accordingly, the Miami-Dade County Supervisor of Elections has tentatively designated the
following early voting schedule for the August 28, 2018 City Special Election, and has tentatively
designated Miami Beach City Hall, 1700 Convention Center Drive, and the North Shore Branch
Library, 7501 Collins Avenue, as the early voting locations within the City of Miami Beach:
Week 1 Dates Week 1 Times
Monday, August 13, 2018 To Be Determined by the Supervisor of Elections
Tuesday, August 14, 2018 To Be Determined by the Supervisor of Elections
Wednesday, August 15, 2018 To Be Determined by the Supervisor of Elections
Thursday, August 16, 2018 To Be Determined by the Supervisor of Elections
Friday, August 17, 2018 To Be Determined by the Supervisor of Elections
Saturday, August 18, 2018 To Be Determined by the Supervisor of Elections
Sunday, August 19, 2018 To Be Determined by the Supervisor of Elections
Week 2 Dates Week 2 Times
Monday, August 20, 2018 To Be Determined by the Supervisor of Elections
Tuesday, August 21, 2018 To Be Determined by the Supervisor of Elections
Wednesday, August 22, 2018 To Be Determined by the Supervisor of Elections
Thursday, August 23, 2018 To Be Determined by the Supervisor of Elections
Friday, August 24, 2018 To Be Determined by the Supervisor of Elections
Saturday, August 25, 2018 To Be Determined by the Supervisor of Elections
Sunday, August 26, 2018 To Be Determined by the Supervisor of Elections
Upon receipt from the Miami-Dade County Elections Department of the final early voting schedule
and locations for the August 28, 2018 Special Election, the City Clerk will report this information to
the Mayor and Commissioners via Letter to Commission (LTC), and will further post the information
on the City's website.
CONCLUSION
I recommend that the Mayor and City Commission recognize and approve early voting for the August
28, 2018 City of Miami Beach Special Election, said early voting to be conducted in accordance with
the provisions of the attached Resolution and Section 101.657, Florida Statutes.
Page 9 of 69
FINANCIAL INFORMATION
The Miami-Dade County Elections Department has provided the City Clerk with an estimate of
approximately $31,000 to conduct the August 28, 2018 Special Election, which includes the costs of
14 early voting days. (See Department of Election Estimate.) Additionally, the City will incur
approximately $31,100 in legally mandated advertisements, required by the Florida Statutes and the
City Code, to notice this Special Election.
Amount 1 $31,000 Account 1 011-9322-000312-90-400-592-00-00-00-
Election Costs
Amount 2 $31,100 Account 2 011-9322-000312-90-400-592-00-00-00-
Advertisement Costs
Total $62,100
Legislative Tracking
Office of the City Clerk
ATTACHMENTS:
Description
❑ Estimate from Miami-Dade County Elections
❑ Resolution
Page 10 of 69
Elections
2700 NW 87th Avenue
M I A M I•DADE Miami, Florida 33172
COUNTY T 305-499-8683 F 305-499-8547
TTY 305-499-8480
miamidade.gov
ESTIMATE
Miami Beach Election - Piggyback on Primary Election- August 28, 2018
Rafael E.Granado, City Clerk Estimate N°: MB-PB-082818
City of Miami Beach Estimate Date: July 17, 2017
1700 Convention Center Drive#200
Miami Beach, FL 33139
Registered Voters: 50,833 Early Voting Days: 14
Personnel $ _
Salaries 8 Fringe Benefits, Overtime,Poll Workers
Polling Places _
Security,Polling Place Rentals
Supplies and Services
Absentee Ballots Set Up
Trucks and Vehicles
Truck Rentals,GSA Vehicles
Printing and Advertising 25,416.50
Absentee,Early Voting&Precinct Ballots
Postage
Absentee Ballots Sent and Business Reply
Ballot Creation 2,410.00
In-House&Outside Contractual Services,Translations-Based on one question
Administrative Overhead 2,782.65
Indirect Costs,Logic B Accuracy,Post-Election Audits
*TOTAL
' Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s)/race(s)
creates an additional ballot page, the cost will be adjusted accordingly.
For more information,you may contact:
Rena A.Salter
Assistant Deputy SOE-Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305.499-8424 E-mail: ras@miamidade.gov
Page 11 of 69
MIAMI BEACH
OFFICE OF THE CITY CLERK
LTC No.
437-2018
LETTER TO COMMISSION
TO:
FROM:
Mayor Dan Gelber and Members of the City Commission
Rafael E. Granado, City Clerk M,
DATE: August?, 2018
SUBJECT: Early Voting Sites and Schedule for the August 28, 2018 Primary
Election and City of Miami Beach Special Election
Early Voting for the August 28, 2018 Primary Election and City of Miami Beach Special
Election has been scheduled on the dates, times and locations shown below.
DATES HOURS
Monday, August 13, 2018 7:00 a.m. to 3:00 p.m.
Tuesday,August14, 2018 7:00 a.m. to 3:00 p.m.
V\/ednesday,August 15,2018 7:00 a.m. to 3:00 p.m.
Thursday, August 16, 2018 7:00 a.m. to 3:00 p.m.
Friday,Augu~17, 2018 7:00 a.m. to 3:00 p.m.
Saturday, August 18, 2018 8:00 a.m. to 4:00 p.m.
Sunday, August 19, 2018 8:00 a.m. to 4:00 p.m.
Monday, August 20, 2018 11 :00 a.m. to 7:00 p.m.
Tuesday,August21, 2018 11 :00 a.m. to 7:00 p.m.
V\/ednesday,August22, 2018 11 :00 a.m. to 7:00 p.m.
Thursday, August 23, 2018 11 :00 a.m. to 7:00 p.m.
Friday, August 24, 2018 11 :00 a.m. to 7:00 p.m.
Saturday, August 25, 2018 8:00 a.m. to 4:00 p.m.
Sunday,August26, 2018 8:00 a.m. to 4:00 p.m.
During Early Voting, residents may vote at any of the Countywide Early Voting sites. A
list of Countywide Early Voting locations is hereto attached.
The City of Miami Beach Early Voting sites are located at:
Miami Beach City Hall
First Floor Conference Room
1700 Convention Center Drive
Miami Beach, FL 33139
North Shore Branch Library
7501 Collins Avenue
Miami Beach, FL 33141
Registered voters who choose to vote on Election Day must vote at their assigned
polling place.
For more information, please contact the City of Miami Beach Office of the City Clerk at
305.673.7411 or via email at CityClerk@miamibeachfl.gov.
EARLY VOTING SCHEDULE FOR THE PRIMARY ELECTION 8/28/2018
AUGUST13TH AUGUST14rn AUGUST 15rn AUGUST 16TH AUGUST 17rH AUGUST 18TH AUGUST 19rn
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY
7:00AM -3:00PM 7:00AM -3:00PM 7:00AM -3:00PM 7:00AM -3:00PM 7:00AM -3:00PM 8:00AM -4:00PM 8:00AM -4:00PM
AUGUST 2QTH AUGUST 21sr AUGUST22ND AUGUST 23~0 , AUGUST 24rH . AUGUST 2srn AUGUST 26TH
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY
11 :OOAM -7:00PM 11 :OOAM -7:00PM 11 :OOAM -7:00PM 11 :OOAM -7:00PM 11 :OOAM -7:00PM 8:00AM -4:00PM 8:00AM -4:00PM
Site Name &Address Site Name &Address
Coral Gables Branch Library Miami lakes Community Center
3443 Segovia Street, Coral Gables, Fl 33134 (Mary Collins Community Center)
15151 NW 82N° Avenue, Miami lakes, Fl 33016
Coral Reef Branch Library North Dade Regional Library
9211 SW 152ND Street, Miami, Fl 33157 2455 NW 183R0
Street, Miami Gardens, Fl 33056
Elections Department (Main Office) North Miami Public Library
2700 NW 87TH Avenue, Doral, Fl 33172 835 NE 132ND Street, North Miami, Fl 33161
Historic Garage North Shore Branch Library
3250 S Miami Avenue, Miami, Fl 33129 7501 Collins Avenue, Miami Beach, Fl 33141
(Same property as the former Museum of Science
-as vou enter on the right hand side)
Homestead Community Center Northeast Dade-Aventura Branch Library
(William F. "Bill" Dickinson Community Center) 2930 Aventura Boulevard, Aventura, Fl 33180
1601 N. Krome Avenue, Homestead, Fl 33030
John F. Kennedy Library South Dade Regional Library
190 W. 49TH Street, Hialeah, Fl 33012 10750 SW 211rn Street, Cutler Bay, Fl 33189
';.s:·> Joseph Caleb Center Community Meeting Room Stephen P. Clark Government Center
5400 NW 22nd Avenue-Building A Miami, Fl 33142 . (Elections Branch Office)
111NW1sT Street (lobby), Miami, Fl 33128
Kendall Branch Library West Dade Regional Library
9101 SW 97rn Avenue, Miami, Fl 33176 9445 SW 24TH Street, Miami, Fl 33165
lemon City Branch Library West Kendall Regional Library
430 NE 61 5
T Street, Miami, Fl 33137 10201 Hammocks Boulevard, Miami, Fl 33196
Miami Beach City Hall West Miami Community Center
1700 Convention Center Drive, Miami Beach, Fl 33139 901 SW 62°d Avenue, West Miami, Fl 33144
Revised MR: 6/27/18