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Sabrina Cohen Foundation, Inc. Collaboration, Funding and Management AgreementaDl� _ 3ocga- COLLABORATION, FUNDING AND MANAGEMENT AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND THE SABRINA COHEN FOUNDATION, INC. FOR AN ADAPTIVE RECREATION CENTER THIS AGREEMENT, is made and executed on this 2nd day of November, 2017, by and between the CITY OF MIAMI BEACH, a municipal corporation organized and existing under the laws of the State of Florida ( "City'), and THE SABRINA COHEN FOUNDATION, INC., d /b /a The Sabrina Cohen Foundation, a Florida not- for - profit corporation, whose principal office is located at 1800 Sunset Harbour Drive, #2406, Miami Beach, Florida, 33139 ("FOUNDATION ") (each, a "Party," and collectively, the "Parties "). RECITALS: WHEREAS, since 2015, the City has explored opportunities to provide greater access to the City's beaches to persons living with physical and cognitive disabilities, including through development of a wellness center on City -owned property; and WHEREAS, the City is the owner of certain real property located at and around 5301 Collins Avenue, which includes City Fire Station 3, the parking lot areas east and south of Fire Station 3, Beach View Park, and associated facilities (the "Property "); and WHEREAS, in an effort to provide enhanced recreational programming at Beach View Park and greater access to the City's beaches, the City desires to expand the footprint available for Beach View Park facilities, without reducing any existing Park greenspace, and to use a portion of the Property to provide expanded parks and recreation services to the public, including persons living with physical and cognitive disabilities, seniors living with disabilities, Page 1431of 408 and able- bodied individuals with temporary injuries; and WHEREAS, the FOUNDATION is a Florida not - for - profit corporation of the State of Florida, that exists as a 501(c)(3) public charity under the Internal Revenue Code, and currently operates a successful adaptive beach day program within the City of Miami Beach, with accessible beach programming at or near Allison Park; and WHEREAS, in view of the limited funding available to the City to support its City -wide parks and recreational needs, the FOUNDATION approached the City with a proposal to provide the necessary funding for the design, development, and construction of a City -owned adaptive recreational facility (hereinafter referred to as the "Adaptive Recreation Center" or "Center') which, once completed, will be used in accordance with this Agreement for the purposes specified herein, with the intent of providing an accessible access point to the beach, and beach programming for persons living with physical and cognitive disabilities, seniors living with disabilities, and able- bodied individuals with temporary injuries; and WHEREAS, on March 22, 2017, Commissioner Joy Malakoff sponsored a referral to the Finance and Citywide Projects Committee ( "Finance Committee "), for discussion of a possible agreement with the FOUNDATION for the Center at the Property; and WHEREAS, on April 17, 2017, the City conducted a community outreach meeting to obtain public input as to the conceptual terms of the FOUNDATION's proposal; and WHEREAS, on April 22, 2017, the Finance Committee discussed the FOUNDATION's proposal for the Center, obtained public input with respect to the FOUNDATION's proposal, and directed the Administration to work with the FOUNDATION to develop an agreement with respect thereto; and WHEREAS, the City and the FOUNDATION prepared an agreement with the proposed terms for the FOUNDATION's funding of the design, development and construction costs for the Center, and management and operation thereof, which was presented to the City Commission at its July 26, 2017 meeting; and Page 1442of 408 WHEREAS, at the July 26, 2017 City Commission meeting, following public input and discussion, the Mayor and City Commission endorsed the concept for the Center at the Property, and referred the proposed Agreement to the Finance Committee for further review and comment; and WHEREAS, at the July 28, 2017 Finance Committee meeting, the Finance Committee discussed the terms of the proposed Agreement, provided additional direction to the Administration and City Attorney's Office with regard to proposed terms for the Agreement, and provided the public with an additional opportunity to comment on the proposed Agreement; and WHEREAS, at the September 20, 2017 Finance Committee meeting, the Finance Committee considered a revised draft of the proposed Agreement (incorporating the Finance Committee's July 28, 2017 comments, as well as other negotiated terms), heard additional public input and comment, and favorably recommended that the City Commission approve this Agreement; and WHEREAS, following further public input on OcL-ohv a, 2017, the City Commission adopted Resolution No. 2017 - 3O00J -, and approved this Agreement; and concluded that, subject to the FOUNDATION's obligation to cover the costs for the design, development and construction of the Center, the City is desirous of forging a partnership with FOUNDATION to manage the proposed Center on a portion of the Property, and has deemed that it would be in the City's best interest to utilize FOUNDATION's prior experience in developing adaptive beach programming in Miami Beach. NOW THEREFORE, in consideration of the premises and the mutual covenants and conditions herein contained, it is agreed by the parties hereto as follows: SECTION 1. INCORPORATION OF RECITALS. The above recitals are true and correct and are incorporated by reference as if fully set forth herein. SECTION 2. THE PREMISES; GRANT OF RIGHTS. Page 1453of 408 2.1. The premises shall consist of a footprint of approximately (but not more than ) 5,000 square feel of land located east of 5301 Collins Avenue, on a portion of the Property described in Exhibit "A," attached hereto, and which shall contain a two -story building of up to a maximum (but no more than) 10,000 sq. ft., with a maximum (but not to exceed) height of twenty four (24) feet, and with the final precise location on the Property to be determined by, and subject to the final approval of, the City Commission, as part of the design development process outlined in Section 6 of this Agreement (the approved location /site of the Center on the Property shall hereinafter be referred to as the "Premises "). 2.2. The City, as of the Possession Date (as defined in Section 3 herein), and provided that the FOUNDATION has (i) raised all of the funds required for the design, development, and construction of the Center, and (ii) timely and satisfactorily complied with all of its obligations pursuant to Sections 4, 5 and 6 of this Agreement, grants to FOUNDATION, and FOUNDATION accepts from the City, this Agreement for the exclusive use, management, coordination, and operation of the Center, for the Term (as defined in Section 3 herein), in conformance with the purposes stated herein, and subject to all the terms and conditions set forth herein. As of the Possession Date, and during the Term, FOUNDATION shall have the primary use and occupation of the Premises and the Center, and shall be responsible for the Center's management, operation, programming, and maintenance. 2.3. As of the Possession Date, FOUNDATION shall accept the Premises and the Center, in their as is' condition, and, except as specifically provided herein, without any representations or warranties of any kind or nature whatsoever by City as to their respective condition or as to their use or occupancy which may be made thereof. 2.4. At no time shall the Premises or the Center include, nor reduce, any existing Beach View Park greenspace. SECTION 3. EFFECTIVE DATE; POSSESSION DATE; TERM. 3.1 This Agreement shall be effective on the date it is signed by both Parties Page 146 of 408 ( "Effective Date "). 3.2 The term of this Agreement shall commence on the date of issuance of a final certificate of occupancy by the City of Miami Beach Building Department for the Center ( "Possession Date "), and shall continue thereafter for a term of nine (9) years (the "Term "). 3.3 Within thirty (30) days after the Possession Date, the City Manager and FOUNDATION shall execute a written memorandum, filed with the City Clerk, for the purpose of memorializing the Possession Date, the date of expiration of the Term, and the use period referenced in Section 5 of this Agreement. SECTION 4. DEVELOPMENT OF ADAPTIVE RECREATION CENTER. 4.1. The FOUNDATION agrees to cover any and all hard and soft costs required for the design, development and construction of the Center including, without limitation, any permit fees or impact fees that may be required, and any and all furniture, fixtures and equipment required to manage and operate the Center for its intended purposes (Collectively, all such design, development, and construction costs shall be hereinafter referred to as the "Project Costs "). 4.2. THE FOUNDATION ACKNOWLEDGES THAT THE CITY HAS NOT IDENTIFIED OR APPROPRIATED ANY CITY (OR OTHER) FUNDS FOR THE DESIGN, DEVELOPMENT, AND CONSTRUCTION OF THE CENTER, OR FOR ANY PROGRAMMING, MANAGEMENT OR OPERATION COSTS AT THE CENTER. THE FOUNDATION FURTHER ACKNOWLEDGES AND AGREES THAT BY ENTERING INTO THIS AGREEMENT, THE CITY SHALL HAVE NO OBLIGATION TO CONTRIBUTE ANY FUNDS FOR THE PROJECT COSTS, OR FOR ANY PROGRAMMING, MANAGEMENT OR OPERATION COSTS. ANY CITY FUNDING COMMITMENTS WITH RESPECT THERETO SHALL REQUIRE PRIOR CITY COMMISSION APPROVAL, WHICH APPROVAL, IF GIVEN AT ALL, SHALL BE AT THE CITY COMMISSION'S SOLE DISCRETION. 4.3. In order to permit the FOUNDATION time to engage in the necessary Page 1475of 408 fundraising, the City will not use the Premises or dedicate the Premises for any purpose other than its current use as a municipal surface parking lot, for the period of time provided in Section 7 hereof (during which time, the FOUNDATION shall be required to actively raise the necessary funds to cover the Project Costs). 4.4. Any funds the City accepts from the FOUNDATION for the Center shall be used exclusively to support the design, development and construction of the Center. Any donations transferred by the FOUNDATION to the City for the Center (the "Project Donations ") shall be accounted for separately, in a restricted special revenue fund, and used solely by the City for payment of Project Costs. 4.5. The Parties acknowledge and agree that the Premises and Center shall be owned by the City, as a parks and recreation building under the auspices of the City's Parks and Recreation Department. At all times, City shall retain ownership of the Premises and the Center. With respect to furniture, fixtures and equipment, the FOUNDATION shall own any furniture, non - permanent fixtures, and equipment that is paid for with FOUNDATION funds. The City shall own all permanent fixtures, as well as any equipment, non - permanent fixtures and furniture paid for by the City, if any, as part of the City's Parks and Recreation Department asset inventory. 4.6. The City's Office of Grants Administration shall meet and work with the FOUNDATION in good faith to identify potential grant opportunities that may be available to either the City, the FOUNDATION, or both, in support of the design, development, and construction of the Center. The FOUNDATION shall otherwise be responsible for applying for any grants in support of the Center. With respect to grant opportunities that may only be available to the City (in its capacity as a public entity), the City, in good faith, may, at its sole discretion, apply for such grants, provided that the City shall have no obligation to apply for grants that require a City funding match, unless such grant application is approved by the City Commission, and which approval shall be at the City Commission's sole discretion. Except as Page 14Pof 408 otherwise stated above, City's sole obligation pursuant to this subsection shall be to meet with the FOUNDATION to assist in identifying potential grant opportunities for the FOUNDATION to follow -up on, at its discretion. 4.7. The FOUNDATION agrees that, as part of its fundraising efforts, it will not accept any donation, grant, or other funds for the design, development or construction of the Center that contains any restriction or imposes any requirements on the City (other than the general restriction that any donation, grant, or other funds be applied for the design, development or construction of the Center); and, specifically, the FOUNDATION shall not accept any donation, grant or other funds that include, without limitation, any requirement of specific programming at the Center, any requirement that would involve the expenditure of public funds, or any limitation with respect to the City's selection of any manager /operator for the Center. All donations, grants, or other funding that require any interior or exterior naming rights shall be subject to the provisions of this Agreement, including Section 16 hereof, and the City's Naming Ordinance, as codified in Chapter 82, Article VI, Sections 82 -501 through 82 -505 of the City Code, as may be amended from time to time. The City's intent with respect to the foregoing is not to restrict the FOUNDATION's fundraising efforts, but rather to ensure that any funds transferred to the City for the design, development, and construction of the Center are strictly for the Project Costs, and do not include any additional use restrictions or other commitments that the City Commission has not previously approved. SECTION 5. APPROVED PERMITTED USES OF THE ADAPTIVE RECREATION CENTER. 5.1. The City agrees that following the issuance of a final certificate of occupancy for the Center, the Center shall be used solely (i) as an adaptive recreation center serving persons living with physical and cognitive disabilities, seniors living with disabilities, and able- bodied individuals with temporary injuries; and (ii) for ancillary uses reasonably or logically connected thereto (such ancillary uses including, without limitation, strength, conditioning, cardio, resistance training, yoga, meditation, art and music classes, wellness programs or related Page 14gof 408 activities, charitable fundraisers, specialty sales [such as sunscreen lotion, towels, and the like], and the sale of food and non - alcoholic beverages), as well as supporting beach access and connectivity programs including, without limitation, adaptive surf and scuba, shoreline flotation and swimming programming (together, the uses in Section 5.10) and 5.1(ii) shall be defined as, and may hereinafter be referred to as. the "Approved Uses "). The Premises shall be used by FOUNDATION solely and exclusively for the Approved Uses, or such other uses as may be approved by the City Commission, as set forth in Section 5.2 below, and for no other purposes or uses whatsoever. 5.2. In the event that the FOUNDATION seeks to use the Premises for any use other than the Approved Uses, the FOUNDATION shall notify the City Manager of the proposed new use, in writing. If the City Manager determines that the proposed new use is not reasonably or logically connected to the Approved Uses, then each such proposed new use shall be subject to the prior written approval of the City Commission, which approval, if given at all, shall be at the City Commission's sole discretion, and which shall be memorialized as an amendment to this Agreement. 5.3. In no event shall the Center be used as a hall for hire, banquet hall, or similar third -party venue rental, or for the sale of alcoholic beverages (provided, however, that the FOUNDATION may serve alcoholic beverages at charitable fund - raisers at the Premises from time to time). 5.4. If the FOUNDATION uses the Premises or the Center for any purposes and /or uses not expressly approved in Section 5 herein, such use shall be considered a default under this Agreement and the City shall be entitled to all remedies, including termination of this Agreement (upon expiration of the applicable notice and cure period), as set forth in Section 27 herein. In addition, notwithstanding any other terms of this Agreement, the City shall be entitled to seek immediate relief, whether at law or equity, to restrain such improper use(s). 5.5. If at any time during the Term, the FOUNDATION or any successor organization Page 11% of 408 is not able to cover the operating, maintenance and programming costs for the Center, in the manner as contemplated herein, the City shall use good faith efforts to seek another qualified vendor to assume the maintenance and programming obligations described herein and, in the event that the City is unable to secure an agreement with another qualified vendor, the City shall assume control of the Center and shall use the Center for the most closely - related Parks Department purposes, as determined by the City Commission in its reasonable discretion, provided, however, that the Center building shall continue to serve as an accessible entry point to the beach. In determining the most "closely related" Parks Department purposes, the Parties agree that the City may use the Center for Parks Department programming, such as providing general wellness or recreational programming, in combination with beach accessibility (which may be satisfied, without limitation and by way of example only, by making available electric beach chairs at the Premises, and providing space within the Center for persons to temporarily store their wheelchairs while the electric beach chairs are in use). 5.6. Following the Possession Date, and for a period of forty (40) years thereafter, the City agrees that the Center building shall be used for the benefit of the public, for the Approved Uses and purposes as provided herein, pursuant to Sections 5.1 through 5.5 of this Agreement. 5.7. The provisions of this Section 5 shall specifically survive termination of this Agreement. SECTION 6. PROJECT ADMINISTRATION AND BUDGET FOR DESIGN, DEVELOPMENT AND CONSTRUCTION OF ADAPTIVE RECREATION CENTER. 6.1. The budget of the Project Costs for the design, development, and construction of the Center shall be subject to the mutual agreement of the City and the FOUNDATION, and subject to final approval by the City Commission. The budget shall include a 10% contingency for the City to cover unforeseen circumstances and Project Costs, and the Center will be designed to this budget. Page 14), of 408 6.2. The design, development, and construction of the Center shall be administered as a City project in accordance with all City procurement and applicable laws, including, without limitation, LEED certification requirements, and the budget for the Center shall reflect such requirements. The City shall be responsible for entering into the contract with the architect - engineer, the construction contractor, and any ancillary professionals or other vendors required to complete the Center and related improvements, and the City's Capital Improvements Office shall serve as the contract administrator. Once the budget for the Project Costs is established, the FOUNDATION and City shall finalize the project schedule, outlining proposed timeframes for FOUNDATION's fund - raising efforts (based on the milestones set forth in Section 7 of this Agreement), and timeframes for the completion of Project - related deliverables. a. No later than six (6) months following the Effective Date, the FOUNDATION, at its sole cost and expense, shall submit to the City Manager a preliminary draft concept design, and a proposed operating plan, with sufficient detail to enable the City to accurately estimate the Project Costs, including construction costs, FF &E costs, and the operation and maintenance costs of the Center ( "Draft Concept Plan "). The Draft Concept Plan shall, at a minimum, include details with respect to the proposed design for the Center, including layout and siting, preliminary elevations, size of building footprint, height, and other improvements and appurtenances proposed upon the Premises. Upon the FOUNDATION's submission of the Draft Concept Plan to the City Manager, the City Manager shall have sixty (60) days to review and provide the FOUNDATION with any comments thereto, including comments with respect to a preliminary estimate of Project Costs. b. Following the City Manager's review of the Draft Concept Plan and development of a preliminary estimate of the Project Costs, as outlined in this Section 6, the FOUNDATION may submit and seek City Commission approval of two (2) versions of its concept design, including: (i) a base concept design, with a proposed design and scope sufficient to meet the intended purposes of the Center (the "Base Concept Design "); and (li) an Page 151Pof 408 enhanced concept design, with additional design features or components that may be included if the FOUNDATION exceeds its fund- raising goals ( "Enhanced Concept Design ") (collectively, the Base Concept Design and the Enhanced Concept Design shall be referred to herein as the "Concept Plan "). At a minimum, the Concept Plan shall include landscaped, vegetative "green" roof elements, and shall ensure that no public access to the City's beach is blocked. In considering the FOUNDATION's proposed Concept Plan, the City Commission shall also consider the City Manager's comments or recommendations, if any, with respect to the proposed Concept Plan. c. The Concept Plan shall be subject to approval by the Mayor and City Commission at a regularly noticed meeting, which approval shall not be unreasonably withheld. Should the City Commission decline to approve the Concept Plan, the City Commission may either grant the FOUNDATION additional time to submit a revised Concept Plan for its consideration, or the Commission may terminate this Agreement, at its sole discretion. In the event of termination of this Agreement pursuant to this subsection, each Party shall bear its own costs and expenses incurred in connection with this Agreement, and, except as otherwise stated in this Agreement, neither Party shall have any further liability to the other. 6.3. The design documents, including plans and specifications, for the Center, shall be developed consistent with the approved Concept Plan. During the design development period. the FOUNDATION agrees to provide City with input with respect to design development. The City agrees to provide full consideration to the FOUNDATION's input, particularly with respect to aspects of the design that may enhance the use of the Premises for its intended accessibility - related purposes. All design documents, plans and specifications shall be subject to City Manager's final approval, and all applicable governmental requirements, including regulatory approval by the Historic Preservation Board and agencies having jurisdiction over the Premises. Page 15131of 408 6.4. As part of the design development process, the City shall require the architect /engineer to provide an updated estimate of the construction costs, and the estimate of total Project Costs shall be adjusted accordingly, with the budget for the Center to be subject to City Commission approval. In the event the estimates to design /construct the Facility exceed available funds, or in the event cost overruns with respect to the Project Costs are anticipated or experienced during the construction of the Center, the City and the FOUNDATION shall work together to either identify additional funds or adjust the project scope, as necessary. Except for the expenditure of the funds received from the FOUNDATION for the Center, City shall have no obligation to expend any funds to design, construct, equip or operate the Center. In the event the Center and related improvements are developed, designed and constructed for less than the amounts contributed by the FOUNDATION for Project Costs, then any unused Project Donations shall be returned to the FOUNDATION within 60 days following (i) the issuance of a Certificate of Occupancy and (ii) receipt of a certificate of final payment/release of all claims from the construction contractor. 6.5. The City Manager, at his or her discretion, may request the participation of a FOUNDATION representative on the evaluation committee for the architect/engineer or contractor for the project. SECTION 7. MILESTONES 7.1 The initial milestones for the project are as follows: a. No later than six (6) months following the Effective Date, the FOUNDATION shall submit to the City Manager the Draft Concept Plan. b. The FOUNDATION commits to the following fundraising schedule and deadlines, based on the estimated budget of Project Costs for the Base Concept Design: (i) 25% of Project Costs raised On cash, donation pledges and grant commitments) within twelve (12) months following the City Commission's approval of the Page 124 of 408 Concept Plan; (ii) 50% of Project Costs raised On cash, donation pledges and grant commitments) within twenty -four (24) months following the City Commission's approval of the Concept Plan; and (Hi) 100% of Project Costs raised (in cash, donation pledges and grant commitments) within thirty -six (36) months following the City Commission's approval of the Concept Plan. 7.2 The City shall not enter into any binding agreement with an architect/engineer for the design of the Center until all of the following events have occurred: a. the FOUNDATION has transferred the funds sufficient to cover the total contract amount for architectural /engineering fees; and b. the FOUNDATION has evidenced to the City's Financial Officer that it has received total donation pledges or grant commitments in an amount sufficient to cover the remaining Project Costs, and that such pledges and commitments are anticipated to be fulfilled within nine (9) months following execution of the agreement between City and the architect/engineer; and c. any naming rights associated with donations or grants are approved pursuant to Section 16 herein and the City's Naming Ordinance, but only if such donation is (i) contingent upon naming rights being conferred, and (ii) if the amount of the donation is required for purposes of covering the total contract amount for architectural and engineering services for the Center. d. The City's agreement with the architect for the Center shall be subject to the City Commission's prior approval. e. City will initiate the design solicitation process to select the architect/engineer for the project, as referenced herein, within ninety (90) days following the Page 155 3of 408 FOUNDATION's transfer of the funds required for design (currently estimated to be $500,000), and satisfaction of the requirements of this Section 7.2 (and subsections thereof). 7.3 The City shall not enter into a binding agreement with a construction contractor for the Center until such time as all of the following events have occurred: a. the FOUNDATION transfers the funds sufficient to cover the total estimated construction costs, and b. any naming rights associated with donations or grants are approved pursuant to Section 16 herein and the City's Naming Ordinance, but only if such donation is (i) contingent upon naming rights being conferred, and (li) if the amount of the donation is required for purposes of covering the total contract amount for the construction of the Center. c. The City's agreement with the contractor for the Center shall be subject to the City Commission's prior approval. d. City will initiate the construction bid process to select the contractor for the project, as referenced herein, on the later of (i) the date of completion of design; and ninety (90) days after the FOUNDATION has transferred the funds required for construction (currently estimated to be $4 million) and satisfied the requirements of this Section 7.3 (and subsections thereof). 7.4 As provided in Section 29.4 of this Agreement, the City may terminate this Agreement for its convenience if the FOUNDATION has not contributed the total Project Costs to the City within three (3) years following the City Commission's approval of the Concept Plan, or if the FOUNDATION has not met any of the fund - raising milestones set forth in this Section 7 of this Agreement. Prior to exercising its right to terminate this Agreement for failure to achieve any of the fund - raising milestones provided in this Section 7, the City, through its City Manager, shall first provide the FOUNDATION with advance written notice of the City's intent to terminate Page 156 of 408 the Agreement for failure to achieve a fund - raising milestone, and a thirty (30) day opportunity to cure the fund - raising deficiency. 7.5 In the event the FOUNDATION and City agree upon a final Project budget in an amount other than $4.5 million, the milestone amounts identified in this Section 7 shall be adjusted on a proportionate basis. SECTION 8. OPERATION AND MANAGEMENT OF THE ADAPTIVE RECREATION CENTER. 8.1. From and after the Possession Date, and subject to the Approved Uses in Section 5 (as same may be amended from time to time), and the terms, limitations and required approvals contained in this Agreement, FOUNDATION is authorized and required, and shall have the exclusive right to: a. Manage and direct the Center and coordinate and supervise all Approved Uses thereof at the Premises; b. Maintain and provide for the day -to -day maintenance and housekeeping for the Premises; c. Supervise and direct all Center employees and personnel consistent with the provisions of this Agreement; d. Maintain and supervise detailed, accurate and complete financial and other records of all its activities under this Agreement in accordance with generally accepted accounting principles. All financial records maintained pursuant to this Agreement shall be retained by FOUNDATION as long as such records are required to be retained pursuant to Florida Public Records Law, and shall be made available upon reasonable notice by the City; e. Develop and implement programs and activities which support and promote the goals and priorities and Approved Uses, as set forth in Section 5; and f. Coordinate with the City for such public use of the Premises by the City, as set forth in Section 12.2 of the Agreement, which coordination and cooperation shall not be Page 1AP of 408 unreasonably withheld. Such public uses of the Premises by the City shall be conducted pursuant to policies and procedures, which shall be established and mutually agreed upon by FOUNDATION and the City, within six (6) months ofthe Effective Date.. 8.2. Opening Date. The FOUNDATION shall commence operations pursuant to this Agreement and shall open the Center to the general public within thirty (30) days following the Possession Date. 8.3. Hours of Operation. The City and FOUNDATION herein agree that the hours of operation for the Premises shall not exceed 8:00 AM to 9:00 PM, Monday through Sunday, with the final normal operating hours (within the parameters set forth herein) to be determined on mutual agreement of the City and FOUNDATION. The parties recognize and acknowledge that, under certain circumstances (e.g., community events, special programming, etc.), FOUNDATION will be permitted to extend its hours of operation, but in no event shall said hours be shortened without the prior written approval of the City Manager or his designee, which approval shall not be unreasonably withheld. 8.4. High Impact Citywide Events. Upon notice by the City Manager or his or her designee, the FOUNDATION agrees to close the Center for a maximum of fourteen (14) days per year, to accommodate City's parking needs during Citywide special events (such as the annual boat show). The City shall provide the Foundation with at least fourteen (14) days advance written notice, for the FOUNDATION to close the Center for a special event pursuant to this Section. SECTION 9. REVENUE FROM ADAPTIVE RECREATION CENTER RELATED ACTIVITIES /FINANCIAL RECORDS AND REPORTS. 9.1 Revenue from Premises - Related Activities. The City herein acknowledges that FOUNDATION may derive revenues from a portion of the uses it conducts at the Center, including, but not limited to, classes, wellness programs or related activities, charitable fundraisers for the FOUNDATION or Center, specialty sales (such as sunscreen lotion, towels, Page 1N of 408 Foundation - related merchandise, and the like), and the sale of food and non - alcoholic beverages. FOUNDATION herein acknowledges that all revenue generating uses conducted upon or from the Premises must be directly related to, consistent with, or used to help fund FOUNDATION's management, operation, and maintenance of the Premises and Center and, in the event that revenue(s) pertaining to the Premises exceed expenses during an annual accounting period, the City and FOUNDATION agree that such excess, if any, may also be applied by FOUNDATION to support the programming of FOUNDATION. Any revenue - generating uses conducted upon or from the Premises that are not consistent with the uses in this subsection, shall first be approved, in writing, by the City Manager or his designee, prior to commencement of same. 9.2 Financial Records and Reports. FOUNDATION shall keep on the Premises, or such other place within Miami Dade County, Florida, as approved by the City, true, accurate, and complete records and accounts of all receipts and expenses for any and all uses, services, programs, events, activities, and /or revenue generating activities /operations being conducted and /or transacted upon or from the Premises pursuant to this Agreement and shall give the City, or its designated representative, access during reasonable business hours to examine and audit such records and accounts. Throughout the term of this Agreement, no later than one hundred and twenty (120) days following the closing of FOUNDATION's fiscal year (October 1" — September 301", which is also the City's fiscal year), FOUNDATION shall provide the City Manager or his designee, with an annual report of all activities and /or operations conducted pursuant to this Agreement for the prior year, along with audited financial statements. Said statements shall be certified as true, accurate and complete by FOUNDATION and by its certified public accountant. SECTION 10. ANNUAL BUDGET AND FUNDING FOR THE ADAPTIVE RECREATION CENTER. Page 1 g of 408 10.1 THIS AGREEMENT I5 MADE WITH THE EXPRESS CONSIDERATION, UNDERSTANDING AND AGREEMENT THAT THE FOUNDATION SHALL BE RESPONSIBLE FOR, AND WILL CONTRIBUTE THE FUNDS REQUIRED TO, DESIGN, DEVELOP, CONSTRUCT AND THEREAFTER OPERATE, MANAGE AND PROGRAM THE CENTER. FOUNDATION FURTHER ACKNOWLEDGES AND UNDERSTANDS THAT THE CITY SHALL IN NO WAY BE OBLIGATED TO SUPPLEMENT AND /OR OTHERWISE CONTRIBUTE ANY FUNDS FOR FOUNDATION'S DAY -TO -DAY OPERATION, MAINTENANCE AND /OR PROGRAMMING. 10.2 Annual Budget for the Adaptive Recreation Center. Throughout the Term of this Agreement, FOUNDATION shall prepare and present, by July 1s1 of each City fiscal year (October 1 - September 301h), a proposed, detailed line item annual operating budget for the Center, for review and approval by the City Manager and /or his designee, which approval shall not be unreasonably withheld. Said budget shall include a projected income and expense statement; projected year end balance sheet; statement of projected income sources; and application of funds. Additionally, the budget shall also include, but not be limited to, the following detailed projections: a. Gross revenues by categories from all revenue sources and revenue generating activities derived from the Center; b. Operating expenses of the Center; c. Administrative, labor and general expenses; d. Marketing, advertising and promotion expenses; e. Utility costs; f. Regular repairs and maintenance costs (to the extent such repairs and maintenance are the responsibility of FOUNDATION, as provided herein); and 9 In addition to subsection (f) above, identify for the City, such long term capital repairs and maintenance of facility infrastructure (which the City is responsible for, as provided herein); in conjunction with this subsection (f) FOUNDATION agrees to allow the City and /or its designee access to the Page 16D of 408 Premises, as the City may deem necessary for the purpose of the City conducting its own facility assessment methodology (as is used by the City in assessing the condition of other City -owned structures). 10.3 Programmatic Plan. Accompanying FOUNDATION's proposed annual budget shall be the Center programmatic plan for the upcoming fiscal year, detailing the then -known (planned) activities, events, and operations, and the number of users anticipated. The annual programmatic plan, including, without limitation, with respect to proposed events at the Center, shall also be subject to the City Manager's or his designee's review and approval, which approval shall not be unreasonably withheld. SECTION 11. MAINTENANCE, REPAIRS, AND ALTERATIONS. 11.1 General Maintenance and Repair. FOUNDATION agrees to maintain the Center, and every part thereof, in good condition during the term of the Agreement, including the plumbing, doors and windows, and will not suffer or permit any strip or waste of the Center. Except as expressly provided in this Agreement, it is understood by the parties hereto that FOUNDATION shall not be responsible to pay for any costs related to capital repairs or other improvements or infrastructure that may be required after the Possession Date (i.e. including, but not limited to, roof, structural elements and infrastructure, HVAC, plumbing and sewer lines, major electrical, and similar capital improvements) for the Center or the Premises, or repairs, if any, that may be required to correct any construction - related deficiencies performed by any City contractors. Notwithstanding the preceding sentence, FOUNDATION shall provide the City with prompt notice of needed capital and /or infrastructure repairs that are deemed to be required, and the City shall have a reasonable time thereafter to commence said repairs, at City's cost and expense. 11.2 Day to Day Maintenance. FOUNDATION shall, at its sole cost and expense, to the satisfaction of the City, keep, maintain, and repair the Center, and all improvements, fixtures, and equipment thereon (except for those items the City is responsible for as set forth in subsection 11.1 above), in good, clean, and sanitary order. FOUNDATION assumes sole Page 1 1Pof 408 responsibility and expense for day to day housekeeping, janitorial services, and routine maintenance of the interior of the Center, and all improvements, fixtures, and equipment thereon. This shall include, without limitation, daily removal of litter, garbage and debris generated by FOUNDATION's use of the Center, including all garbage disposal generated by its operations and activities. At City's option, FOUNDATION shall be required to obtain, and continuously maintain in good standing, at its expense, throughout the Term, a maintenance and repair contract, approved by the City Manager or his designee, , providing for the preventative maintenance and repair of all air conditioning units servicing the Premises. FOUNDATION shall comply with all applicable State, Miami -Dade County, and City laws, codes, rulesor other governmental requirements with regard to its obligations under this Section. 11.3 Alterations. In the event that FOUNDATION desires or deems it appropriate to make alterations, additions, or improvements to the Center after the Possession Date, it will submit plans for same to the City, for the prior written approval of the City Manager or his designee. No such alterations, improvements, or additions shall be made without the express written approval of the City Manager and, if approved, shall be made at FOUNDATION's sole cost and expense, and shall become the property of the City upon termination of this Agreement. FOUNDATION shall not have the right to create or permit the creation of any lien attaching to the City's interest in the Center or the Premises as a result of any such alterations, improvements, or additions. 11.4 Labor / Personnel / Materials /Equipment/Furnishings. FOUNDATION must provide and maintain, at its sole cost and expense, all labor, personnel, materials, equipment, and furnishings, as reasonably required, to operate the Center as an adaptive recreation center, in accordance with the Approved Uses set forth in Section 5 hereof. In the event any materials, equipment, and /or furnishings are lost, stolen, or damaged, they shall be promptly replaced or repaired (funding permitting) at the sole cost and expense of the FOUNDATION. Page 1 n of 408 11.5 Orderly Operation. FOUNDATION shall have a neat and orderly operation at all times and shall be solely responsible for the necessary housekeeping services to properly maintain the Center. There shall be no living quarters nor shall anyone be permitted to live within the Center. FOUNDATION shall make the Center available for inspection during hours of operation by the City Manager or his authorized representative(s). 11.6 Security. FOUNDATION shall be responsible for and provide reasonable security measures which may be required to protect the Center and any of the materials, equipment, and furnishings thereon. Under no circumstances shall the City be responsible for any stolen or damaged materials, equipment, and furnishings, nor shall the City be responsible for any stolen or damaged personal property of FOUNDATION's employees, contractors, patrons, guests, invitees, and /or other third parties. SECTION 12. ANNUAL REPORTS FOR USE OF PREMISES /CITY USE OF PREMISES. 12.1 FOUNDATION shall provide an annual written report of the activities and events scheduled in and pertaining to the Center and, with each such report, shall report on the activities which actually occurred and the approximate number of persons participating in those activities during the previousyear. Any revenue - generating activity(ies) conducted upon or from the Center must be in accordance with those provided in Section 9 of this Agreement (or, otherwise approved by the City in accordance therein). All revenues received by FOUNDATION in connection with uses conducted upon or from the Center shall be dedicated exclusively to help fund FOUNDATION's management, operation, and maintenance of the Center. In the event that revenue(s) pertaining to the Center exceed expenses during an annual accounting period, the City and FOUNDATION agree that such excess, if any, shall first be applied to provide for the programming and Approved Uses of the Center intended for the next fiscal year, then to offset any contributions previously made by the City (other than capital improvements as described in Section 11 of this Agreement), if any, and may then be applied by FOUNDATION to support the general programming of FOUNDATION. For purposes herein, "revenues" shall Page 161 of 408 also be deemed to include public /private grant funding, and unrestricted donations and contributions received by FOUNDATION specifically ear - marked toward the operation, management and programming of the Center. No portion of the net earnings resulting from the activities of FOUNDATION at the Center shall inure to the benefit of any private individual. 12.2 As provided in Section 5.3 of the Agreement, in no event shall the Center be used as a hall for hire, banquet hall, or similar third -party venue rental, or for the sale of alcoholic beverages (provided, however, that the FOUNDATION may serve alcoholic beverages at charitable fund - raisers or community events at the Center from time to time). 12.3 Notwithstanding the foregoing, the City Manager or his designee, shall have the absolute and final authority in overseeing FOUNDATION's activities with regard to this Agreement and its operation and management of the Center, such that the City is assured that the Center is being operated and utilized in accordance with the terms of this Agreement. 12.4 Use by the City. FOUNDATION and the City have agreed that the Center may be used by the City for wellness or other programming consistent with the Approved Uses and the requirements of Section 5. Consistent with this, the City shall have the right to use the Center, subject to availability, without the payment of any rental or use fee, except that direct out -of- pocket expenses incurred in connection with such uses (including reasonable expenses incurred by FOUNDATION in order to open and make the Premises available in connection with a City use thereof) shall be paid by the City. FOUNDATION and the City agree to develop mutually acceptable guidelines (such as advance notice requirements for any City use, to permit City's use of the Premises, in accordance with the terms herein, in a manner that does not unduly disrupt the FOUNDATION's operations or programming). SECTION 13. ASSIGNMENT. FOUNDATION may not assign this Agreement, or any part thereof, without the prior written approval of the City Commission, which approval shall be given, if at all, at the sole discretion of the City Commission. Any assignment made in violation of this Section 13 shall be Page 14 of 408 null and void. This Agreement is made with the understanding that FOUNDATION shall at all times, throughout the term of this Agreement, remain a not- for - profit exempt corporation under the Internal Revenue Code. This Agreement shall automatically terminate in the event the Internal Revenue Service revokes the FOUNDATION's exempt public charity status. SECTION 14. USE OF THE ADAPTIVE RECREATION CENTER IS PRIMARY. The Center and the Premises shall exist for the use of the public, for the Approved Uses consistent with Section 5 and the terms of this Agreement, and the public's right to such use shall not be infringed upon by any act of the FOUNDATION or any third -party. SECTION 15. PERMITS; LICENSES; UTILITIES, TAXES; ASSESSMENTS. 15.1 Licenses Permits, Compliance with Laws. FOUNDATION shall pay any fees imposed by law for licenses or permits for any uses or activities of FOUNDATION upon the Center or under this Agreement. The FOUNDATION agrees to comply with all laws, ordinances, rules and governmental requirements that may be applicable to its performance under this Agreement, including, without limitation, laws or governmental requirements now in force or hereafter to be adopted by the City, Miami -Dade County, the State of Florida, and the U.S. Government. 15.2 Utilities. The FOUNDATION shall pay to the City, before delinquency any and all charges for utilities at or on the Center (including, but not limited to, water, electricity, gas, heating, cooling, sewer and telephone, trash collection, and other expenses associated with the operation of the Premises). 15.3 Procedure If Taxes Assessed. FOUNDATION agrees to and shall pay before delinquency all taxes and assessments of any kind assessed or levied upon the Center or the Premises by reason of this Agreement, or by reason of the business or other activities of FOUNDATION upon or in connection with the Center or the Premises. The Parties agree that the operation and uses of the Center and the Premises and those operations and uses convenient and necessary therefore, are for public purposes and, therefore, no ad valorem taxes Page 1263 of 408 should be assessed by the Miami -Dade County Tax Appraiser. If, however, said taxes are assessed by said Property Tax Appraiser, FOUNDATION shall be responsible for payment of same. SECTION 16. SIGNAGE; NAMING RIGHTS 16.1 FOUNDATION shall provide, at its sole cost and expense, required signs at all public approaches to the Center, as determined by FOUNDATION in its reasonable discretion, said signage containing substantially the following language: f 1 OPERATED BY THE SABRINA COHEN FOUNDATION 16.2 The FOUNDATION shall have the right to erect interior signage, including, without limitation, temporary interior signage (such as banners, which shall be subject to the City Manager's or designee's prior written approval which will not be unreasonably withheld) and exterior signage; provided, however, that in the case of permanent interior or exterior signage, the names affixed thereon (including, without limitation, any sponsor names) shall be subject to approval as required by the City's Naming Ordinance, as codified in Chapter 82, Article VI, Sections 82 -501 through 82 -505 of the City Code, as may be amended from time to time. 16.3 In no event may any interior or exterior signage include the names of any company selling the following types of products: guns, tobacco, alcohol, gambling, and medical marijuana. 16.4 All advertising, signage and postings shall be approved by the City and shall be subject to all applicable planning and zoning requirements of the City. SECTION 17. FORCE MAJEURE. 17.1 The performance of any act by FOUNDATION or the City hereunder may be delayed or suspended at any time while, but only so long as, either Party is hindered in or prevented from performance by acts of God (including, without limitation, hurricanes), the Page 1261 of 408 elements of war, rebellion, strikes, lockouts, fire, explosion or any other casualty or occurrence not due to FOUNDATION's or City's negligence and beyond the reasonable control of the Parties. 17.2 Premises Unusable. In the event a Force Majeure renders the Center or the Premises untenantable, in whole or in part, as determined by City, the City may, at its sole option and discretion: (i) elect, as soon as practicable, to utilize the insurance proceeds to repair the damaged property; or (ii) elect not to repair or restore the damaged property and, in such event (and provided further that FOUNDATION does not elect, and /or does not comply with the procedures for FOUNDATION's repair of the Center using its own funds), this Agreement shall be terminated as of the date of said occurrence of damage or casualty. Notwithstanding the preceding sentence, in the event the (a) City elects not to restore or repair the damage; (b) FOUNDATION gives written notice to the City within sixty (60) days of the casualty that FOUNDATION is willing to undertake the repair the damage with its own or other available funds; (c) within twelve (12) months following such notice, FOUNDATION proves, to the City's sole satisfaction and discretion, that it has adequate funds immediately available to undertake the repair; and (d) the City and FOUNDATION, each acting in its reasonable discretion, agree within a reasonable time (but not to exceed six (6) months unless otherwise extended in writing by City Manager) after the City deems that FOUNDATION has demonstrated that it has adequate funds to undertake the repair, to the conditions, timing, plans, procedures, contractors, subcontractors, disbursement mechanisms and other matters with respect to the repair, then and in that event, FOUNDATION shall be entitled to effect the repair with its own funds; provided that FOUNDATION must complete any and all repairs and /or restoration no later than eighteen (18) months from the date of the City's approval of FOUNDATION's funding capability. SECTION 18. INSPECTION. Page of 408 FOUNDATION agrees that the Center may be inspected at any time upon reasonable notice by authorized representatives of the City, or by any other State, County, Federal and /or municipal officer or agency having responsibilities for inspections of such operations and /or Center. FOUNDATION agrees to promptly undertake the correction of any deficiency cited by such inspectors on the Center, which is properly the responsibility of FOUNDATION pursuant to this Agreement. The City agrees to promptly undertake the correction of any deficiency cited by such inspectors on the Center, which is properly the responsibility of the City pursuant to this Agreement. The City Manager or his designated representatives shall have the right to enter upon the Center at all reasonable times to examine the condition and use thereof; (including, without limitation, for the purpose of assessing the condition of the facility, as also referenced in subsection 10.2(g), provided, only, that such right shall be exercised in such manner so as not to interfere with FOUNDATION in the conduct of FOUNDATION's activities on the Center; and if the Center is damaged by fire, windstorm or by other casualty that causes the Center to be exposed to the elements, then the City may enter upon the Center to make emergency repairs; but if the City exercises its option to make emergency repairs, such act or acts shall not be deemed to excuse FOUNDATION from his obligation to keep the Center in repair. If City makes any emergency repairs pursuant to the terms hereof, FOUNDATION shall reimburse the City for all such repairs, to the extent said repairs are the obligation of the FOUNDATION under the terms of this Agreement, upon receipt by FOUNDATION of City's notice of repairs made and statement and proof of costs incurred. SECTION 19. WAIVER OF INTERFERENCE. FOUNDATION hereby waives all claims for compensation for loss or damage sustained by reasons of any interference with its operation and management of the Center by any public agency or official as a result of their enforcement of any laws or ordinances or of any of the rights reserved to the City herein. Any such interference shall not relieve FOUNDATION from Page 18 of 408 any obligation hereunder. SECTION 20. INSURANCE. FOUNDATION shall maintain, at FOUNDATION's sole cost and expense, the following types of insurance coverage at all times throughout the Term of this Agreement: a. General liability insurance with not less than the following limits: General aggregate $2,000,000 Personal and advertising (injury) $1,000,000 (Per occurrence) $1,000,000 Fire damage $ 100,000 Medical Expense $ 5,000 b. Workers Compensation Insurance shall be required under the Laws of the State of Florida. c. Automobile Insurance shall be provided covering all owned, leased, and hired vehicles and non - ownership liability for not less than the following limits (only if FOUNDATION provides transportation services): Bodily Injury $1,000,000 per person Bodily Injury $1,000,000 per accident Property Damage $ 500,000 per accident d. Property Insurance (fire, windstorm, other perils) shall be the responsibility of the City in an amount not less than the final total Project Costs. The policies of insurance referred to above shall not be subject to cancellation or changing coverage except upon at least thirty (30) days written notice to City and then subject to the prior written approval of City. FOUNDATION shall provide City with a Certificate of Insurance for each such policy, which shall name the City as an additional named insured. All such policies shall be obtained from companies authorized to do business in the State of Florida with an A.M. Best's Insurance Guide (latest edition) rating acceptable to the City's Risk Page 43 of 408 Manager, and any replacement or substitute company shall also be subject to the approval of the City's Risk Manager. Should FOUNDATION fail to obtain, maintain or renew the policies of insurance referred to above, in the required amounts, the City may, at its sole discretion, obtain such insurance, and any sums expended by City in obtaining said insurance, shall be repaid by FOUNDATION to City. SECTION 21. INDEMNIFICATION. 21.1 FOUNDATION shall indemnify, hold harmless and defend the City, its agents, servants and employees from and against any claim, demand or cause of action of whatsoever kind or nature to the extent arising out of any error, omission, or negligent act of FOUNDATION, its agents, servants or employees in connection with the performance of the FOUNDATION's obligations under this Agreement. 21.2 In addition, FOUNDATION shall indemnify, hold harmless and defend the City, its agents, servants and employees from and against any claim, demand or cause of action of whatever kind or nature arising out of any misconduct of FOUNDATION not included in subsection 21.1 above and for which the City, its agents, servants or employees are alleged to be liable. This subsection shall not apply, however, to any such liability as may be the result of the gross negligence or willful misconduct of the City, its agents, servants or employees. 21.3 Subrogation. The terms of insurance policies referred to in Section 20 shall preclude subrogation claims against FOUNDATION, the City and their respective officers, employees and agents. 21.4 The provisions of this Section 21 shall survive the termination and /or expiration of this Agreement. SECTION 22. NO LIENS. FOUNDATION agrees that it will not suffer, or through its actions or anyone under its control or supervision, cause to be filed upon the Center or the Premises any lien or encumbrance of any kind. In the event any lien is filed, FOUNDATION agrees to cause such Page IMof408 lien to be discharged within thirty (30) days of reciept of notice from the City concerning the subject lien, and in accordance with the applicable law. If this is not accomplished, the City may automatically terminate this Agreement, without further notice to FOUNDATION. SECTION 23. FOUNDATION EMPLOYEES AND MANAGERS. 23.1 The City and FOUNDATION recognize that in the performance of this Agreement, it shall be necessary for FOUNDATION to retain qualified individuals to effectuate and optimize FOUNDATION's management and operation of the Center. FOUNDATION shall conduct background checks for its employees working at the Center, consistent with the criteria utilized by the City for evaluating applicants for employment. Any such individuals, whether employees, agents, independent contractors, volunteers, and /or other, retained by FOUNDATION for such purpose(s) shall not be deemed to be agents, employees, partners, joint venturers or associates of the City, and shall not obtain any rights or benefits under the civil service or pension ordinances of the City or any rights generally afforded classified or unclassified employees of the City; further they shall not be deemed entitled to the Florida Worker's Compensation benefits as employees of the City. Additionally, FOUNDATION, and /or any employees, agents, independent contractors, volunteers, and /or others, acting under the authority and /or with the permission of FOUNDATION for the purpose set forth herein, shall never have been convicted of any offense involving moral turpitude or a felony. Failure to comply with this provision shall constitute cause for the termination of this Agreement upon thirty (30) days written notice and opportunity to cure. FOUNDATION shall have an experienced manager or managers overseeing the Center at all times. Any criminal activity at the Center caused by or knowingly permitted by FOUNDATION shall result in automatic termination of this Agreement. 23.2 Contract Administration. a. The City's contract administrator shall be the City Manager and /or his designee. FOUNDATION shall name a specific individual to serve as its contract administrator. Page 1T of 408 b. The City's contract administrator shall have the authority to give all approvals for the City while administering this Agreement, with the exception of items which would require City Commission approval. The City's contract administrator: (i) Shall be the liaison between the City and FOUNDATION on all matters relating to this Agreement. (ii) Shall be responsible for ensuring that any information supplied by FOUNDATION is property distributed to the appropriate City departments. (iii) Shall be responsible for contract compliance by FOUNDATION (including, without limitation, FOUNDATION's activities, programming, operations, management, and maintenance of the Center). c. FOUNDATION shall name an individual who shall serve as the general manager of the Center and who: (i) Shall be the liaison between the City and FOUNDATION on all matters relating to this Agreement. (ii) Shall be responsible for the day -to -day management and operation of the Center. (Hi) Shall be responsible for providing supervision and direction to the Center's employees, agents, contractors, and /or volunteers. 23.3 "Kev Person" Clause. The Parties acknowledge that, in recognition of the success of the FOUNDATION's adaptive beach days, and Ms. Sabrina Cohen's instrumental efforts with regard thereto, the City's selection of the FOUNDATION, and Ms. Sabrina Cohen's participation as part of the FOUNDATION's Board and /or management, is an integral and primary consideration for City's decision to approve this Agreement. Accordingly, the FOUNDATION shall exercise its best efforts to ensure the continuing, ongoing and active participation of Ms. Sabrina Cohen as part of the Adaptive Recreation Center project. SECTION 24. NO IMPROPER USE. FOUNDATION will not use, nor suffer or permit any person to use in any manner whatsoever, the Center or the Premises for any improper, immoral or offensive purpose, or for any purpose in violation of any Federal, State, County, or municipal ordinance, rule, order or Page 172 of 408 regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. FOUNDATION shall not use the Center or the Premises for any unlawful purpose and shall comply with all laws, permitting, and licensing requirements now in force or hereafter adopted, applicable to the Center or the Premises or the uses and activities conducted on the Center or the Premises. FOUNDATION agrees not to use the Center or the Premises for, or to permit operation of any offensive or dangerous activity, nuisance or anything against public policy. Except as may result from acts of force majeure, FOUNDATION agrees that it will not allow the Center or the Premises to become unoccupied or vacant. FOUNDATION shall take appropriate precautions to prevent fire on the Center or the Premises, maintaining existing fire detection devices and extinguishing equipment at all times. SECTION 25. NO DANGEROUS MATERIALS. FOUNDATION agrees not to use or permit in the Center or the Premises the storage of illuminating oils, oil lamps, turpentine, gasoline, benzine, naphtha, or other similar substances, or explosives or any kind, or any substance or thing prohibited in the standard policies of fire insurance companies in the State of Florida. SECTION 26. NO CLAIM AGAINST CITY OFFICERS, EMPLOYEES, INDIVIDUALS. It is expressly understood and agreed by and between the parties hereto that all individuals, employees, officers, and agents of the City are acting in a representative capacity and not for their own benefit; and that neither FOUNDATION, nor any of its employees, agents, contractors, volunteers and /or others, shall have any claim against them or any of them as individuals in any event whatsoever in conjunction with any acts or duties which are reasonably related to the performance of their duties. SECTION 27. DEFAULT AND TERMINATION. If either Party fails to perform in accordance with any of the terms and conditions of this Agreement, and such default is not cured within thirty (30) days after written notice is given, the non - defaulting Party shall have the right to terminate this Agreement and, as the case may be, Page 14 of 408 either vacate cr re -enter the Center, without further notice or demand. At its option, either Party may also pursue any and all legal remedies available to seek redress for such default. The default and termination rights afforded the parties in this Section 27, shall in no way limit or otherwise preclude the City from exercising such other rights to terminate this Agreement, as may be expressly provided in other sections hereto. SECTION 28. PROCEDURE UPON EXPIRATION AND /OR TERMINATION BY CITY. 28.1 FOUNDATION shall, on or before the last day of the term herein, or the sooner termination thereof, peaceably and quietly leave, surrender and yield unto the City, the Center, together with any and all fixtures located at or on the Center and used by FOUNDATION in the maintenance, management or operation of the Center, excluding any equipment, furnishings, appliances or other personal property which can be removed without material injury to the Premises, free of all liens, claims and encumbrances and rights of others, and broom - clean, together with all structural changes, alterations, additions, and improvements which may have been made upon the Center, in good order, condition and repair, reasonable wear and tear excepted, subject, however, to the subsequent provisions of this subsection. Any property which pursuant to the provisions of this subsection is removable by FOUNDATION on or at the Center upon the termination of this Agreement and is not so removed may, at the option of the City, be deemed abandoned by FOUNDATION, and either may be retained by the City as its property, or may be removed and disposed of by City, at the sole cost of the FOUNDATION, in such manner as the City may see fit. If the Center isnot surrendered at the end of the term as provided in this subsection, FOUNDATION shall make good to the City all damages which the City shall suffer by reason thereof, and shall indemnify, the City against all claims made by a succeeding occupant (if any), so far as such delay is occasioned by the failure of FOUNDATION to surrender the Premises as and when herein required. 28.2 FOUNDATION covenants and agrees that it will not enter into agreements (whether express or implied) relating to the Center for a period of time beyond the stated Page 1� of 408 expiration date of this Agreement. 28.3 In the event of termination of this Agreement for any reason, if the City is still in possession or control of unexpended Project Donations then, along with its notice of termination (assuming the City is terminating) or, within thirty (30) days of receipt of a notice of termination from the FOUNDATION, the City shall provide the FOUNDATION with an accounting of the Project Donations, along with a check in an amount equal to the unexpended Project Donations in the CITY's possession or control. SECTION 29. TERMINATION FOR CONVENIENCE OR FOR LACK OF FUNDING. 29.1. The FOUNDATION and the City, through its City Manager, shall each have the right to terminate this Agreement for convenience at any time prior to City's execution of the agreement with the architect/engineer for the design of the Center, with each Party to bear its own costs and fees. 29.2. The FOUNDATION and the City, through its City Manager, shall each have the right to terminate this Agreement for convenience without penalty or liability if, pursuant to Section 6 of this Agreement, the City and FOUNDATION are unable to agree on the final budget of the Project Costs for the design, development, and construction of the Center. 29.3. The FOUNDATION shall have the right to terminate this Agreement for its convenience if, as part of the design reviews for the Center, changes to the plans and specifications are required by the applicable City boards or agencies having jurisdiction, and such changes render the Center economically unfeasible. 29.4. If the FOUNDATION has not contributed the total Project Costs to the City within three (3) years following the City Commission's approval of the Concept Plan, or if the FOUNDATION has not met any of the milestones set forth in Section 7 of this Agreement, the City, through its City Manager, may terminate this Agreement for its convenience. 29.5. In the event that FOUNDATION has insufficient funding at any time during the Term, such that it can no longer manage and operate the Premises in accordance with the Page 175 of 408 goals and priorities and uses herein, then the City may, at its sole discretion: (i) supplement any lack or loss of funds in order to allow FOUNDATION to continue to manage and operate the Center; or (ii) terminate this Agreement for its convenience. 29.6. Any termination for convenience shall be effective upon thirty (30) days written notice to the other Party. In the event of a termination for convenience of this Agreement pursuant to this Section 29 or any subsection thereof, the procedure upon termination, as set forth in Section 28, shall govern and control, and, except as otherwise stated herein, neither Party shall have any liability or owe any further obligation to the other Party. SECTION 30. NOTICES. All notices from the City to FOUNDATION shall be deemed duly served if mailed by registered or certified mail to FOUNDATION at the following address: Sabrina Cohen Foundation, Inc. 1800 Sunset Harbour Drive #2406 Miami Beach, Florida 33139 Attention: All notices from FOUNDATION to the City shall be deemed duly served if mailed by registered or certified mail to City at the following address: City of Miami Beach City Manager 1700 Convention Center Drive Miami Beach, Florida 33139 Attention: City Manager with copies to: City of Miami Beach 1700 Convention Center Drive, 3`d Floor Miami Beach, Florida 33139 Attention: Asset Manager FOUNDATION and the City may change the above mailing addressed at any time upon giving the other Party written notification. All notice under this Agreement must be in writing. SECTION 31. NO DISCRIMINATION. Page 176 of 408 The FOUNDATION agrees to comply with City of Miami Beach Human Rights Ordinance, as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment, housing, public accommodations, or public services, on the basis of actual or perceived race, color, national origin, religion, sex, intersexuality, sexual orientation, gender identity, familial and marital status, age, ancestry, height, weight, domestic partner status, labor organization membership, familial situation, political affiliation, or disability.. All facilities located on the Center shall be made available to the public, subject to the right of FOUNDATION to establish and enforce reasonable rules and regulations to provide for the safety, orderly operation and security of the facilities. SECTION 32. VENUE/WAIVER OF JURY TRIALJDISPUTE MEDIATION. 32.1 This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami -Dade County, Florida, if in state court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, CITY AND FOUNDATION EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 32.2 If a dispute arises out of, or related to, this Agreement, or the breach thereof, and if the dispute cannot be settled through negotiation, the parties agree first to try in good faith to settle the dispute by mediation administered by the American Arbitration Association, or other similar alternative dispute resolution organization, person or source agreeable to the parties, before resorting to litigation or other dispute resolution procedure. SECTION 33. LIMITATION OF LIABILITY. The City desires to enter into this Agreement only if in so doing the City can place a limit on its liability for any cause of action for money damages due to an alleged breach by the City of Page t3f of 408 this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Contractor hereby expresses his willingness to enter into this Agreement with Contractor's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of $10,000, less the amount of all funds actually paid by the City to Contractor pursuant to this Agreement. Accordingly, and notwithstanding any other term or condition of this Agreement, Contractor hereby agrees that the City shall not be liable to the Contractor for damages in an amount in excess of $10,000, which amount shall be reduced by the amount actually paid by the City to Contractor pursuant to this Agreement, for any action or claim for breach of contract arising out of the performance or non - performance of any obligations imposed upon the City by this Agreement. Nothing contained in this paragraph or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability as set forth in Section 768.28, Florida Statutes. SECTION 34. MISCELLANEOUS PROVISIONS. 34.1 City's Governmental Capacity. Nothing in this Agreement or in the parties' acts or omissions in connection herewith shall be deemed in any manner to waive, impair, limit or otherwise affect the authority of the City in the discharge of its police or governmental power. 34.2 Representation on FOUNDATION Board of Directors. The FOUNDATION agrees that the City Manager, or his or her designee, shall be a voting member of the FOUNDATION's Board of Directors ( "Board "), as of the Effective Date, with voting power equivalent to 1 /6th of the total members of the Board. For example, if the Board consists of six (6) members (including the City Manager or designee), the City Manager's (or designee's) vote shall be equivalent to one (1) vote; if the Board consists of twelve (12) members, the City Manager's vote shall be equivalent to two (2) votes; and so on. 34.3 Entire Agreement. This Agreement, together with the attachments hereto, contains all of the promises, agreements, conditions, inducements and understandings between Page 178 of 408 City and FOUNDATION concerning the operation and management of the Center, and there are no promises, agreements, conditions, understandings, inducements, warranties or representations, oral or written, express or implied, between them other than as expressly set forth herein and in such attachments thereto or as may be expressly contained in any enforceable written agreements or instruments executed simultaneously herewith by the parties hereto. 34.4 Waiver; Modification. No covenant, agreement, term or condition of this Agreement shall be changed, modified, altered, or waived except by a written instrument of change, modification, alteration, or waiver executed by City and FOUNDATION. No waiver of any default shall affect or alter this Agreement, but each and every covenant, agreement, term and condition of this Agreement shall continue in full force and effect with respect to any other then existing or subsequent default thereof. 34.5 Remedies Cumulative. Each right and remedy of either Party provided for in this Agreement shall be cumulative and shall be in addition to every other right or remedy provided for in this Agreement, or now or hereafter existing at law or in equity or by statute or otherwise (except as otherwise expressly limited by the terms of this Agreement), and the exercise or beginning of the exercise by a Party of any one or more of the rights or remedies provided for in this Agreement, or now or hereafter existing at law or in equity or by statute or otherwise (except as otherwise expressly limited by the terms of this Agreement), shall not preclude the simultaneous or later exercise by such Party of any or all other rights or remedies provided for in this Agreement or now or hereafter existing at law or in equity or by statute or otherwise (except as otherwise expressly limited by the terms of this Agreement). 34.6 Performance at Each Party's Sole Cost and Expense. Unless otherwise expressly provided in this Agreement, when either Party exercises any of its rights, or renders or performs any of its obligations hereunder, such Party shall do so at its sole cost and expense. 34.7 Time is of the Essence. Time is of the essence with respect to all matters in, and Page 179 of 408 requirements of this Agreement as to both City and FOUNDATION including, but not limited to, the times within which the FOUNDATION must raise the Project Donations necessary for the design, development and construction of the Center, and the times within which the City must commence and complete construction of the Center. 34.8 No Representations. City and FOUNDATION have made no representations herein as to the condition of the Premises. 34.9 Partnership Disclaimer. FOUNDATION acknowledges, represents and confirms that it is an independent contractor in the performance of all activities, functions, duties and obligations pursuant to this Agreement. The parties hereby acknowledge that it is not their intention to create between themselves a partnership, joint venture, tenancy -in- common, joint tenancy, co- ownership or agency relationship for the purpose of this Agreement, or for any other purpose whatsoever. Accordingly, notwithstanding any expressions or provisions contained herein, nothing in this Agreement, shall be construed or deemed to create, or to express an intent to create, a partnership, joint venture, tenancy -in- common, joint tenancy, co- ownership, or agency relationship of any kind or nature whatsoever between the parties hereto. The provisions of this Section 34.9 shall survive termination and /or expiration of this Agreement. 34.10 Not a Lease. It is expressly understood and agreed that no part of the Property or Center, or any part, parcel, building, structure, equipment or space is leased to FOUNDATION; that this Agreement is solely in the nature of a funding and management agreement, and is not a lease, and in no event shall this Agreement be construed to confer any legal or equitable interest of any kind whatsoever in the Center or the Premises. The FOUNDATION's license to operate and manage the Center shall continue only so long as this Agreement remains in effect, and provided further that FOUNDATION complies with the undertakings, provisions, agreements, stipulations and conditions of this Agreement. Page 141 of 408 34.11 No Third Party Rights. Nothing in this Agreement, express or implied, shall confer upon any person, other than the Parties hereto and their respective successors and assigns, any rights or remedies under or by reason of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused their names to be signed and their seals to be affixed; all as of this day and year first written above. Attest: 3i JI! 0 City CI rm. hi ipft.tn yor r\,GC�`� \ t tt ... ASS .�1RCN V 1 SF The, foregoing instrument was acknowledged before me this D \ day of ✓� , 2017, by Mayor Philip Levine and Rafael Granado, City Clerk, or their designees respectively, on behalf of the CITY OF MIAMI BEACH, known to me to be the persons described in and who executed the foregoing instrument, and acknowledged to and before me that they executed said instrument for the purposes therein expressed. WITNESS my hand and official seal, this JI day ofOckt lo or , 2017. STATE OF FLORIDA COUNTY OF MIAMI -DADE My Commission Expires: NICHOLAS E KALLEAGIS Notary Public State tl Honda Commission Y 6G 1 418 20 My Comm. Expires Sep 6, 2021 oil L), c() W ISYO 001 Notary Public, State of Flo ri it at Large Commission No.: Page 18l of 408 APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ( (6(3t ((7 Cl'Attamey l -AQ Data Attest: STATE OF FLORIDA ) SS: COUNTY OF MIAMI -DADE ) SABRINA COHEN FOUNDATION, INC. Sabrina Cohen, President The foregoing instrument was acknowledged before me this ° Aej day of /.- lr1/�Zc-PF/L 2017, by Sabrina Cohen, on behalf of the Sabrina Cohen Foundation, Inc., known to me to be the person described in and who executed the foregoing instrument, and acknowledged to and before me that they executed said instrument for the purposes therein expressed. { WITNESS my hand and official seal, this day of At- tVernT'e--) 2017. My Commission Expires: YLMILEXMORALES 1 Notary Pub%- Stale of FOritla (ommisslon EGC 071355 My[ommEsires Mar ID. 10E1 9s4%dmmoN1110 kOtrry Notary P .lic, State of Florida at Large ommis- on No.: Page '1% of 408 EXHIBIT A [SKETCH OF PREMISES] Page 4 eJ of 408 Page 184 of 408 Agenda Item R71= MIAMI BEACH Date /0 31 -17 City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSI • N MEMORANDUM TO: Mayor Philip Levine and Members of he City Co mission FROM: Jimmy L. Morales, City Manager DATE: October 31, 2017 SUBJECT: ADDITIONAL INFORMATION FOR IT M R7E: RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE PROPOSAL FROM THE SABRINA COHEN FOUNDATION, INC., A FLORIDA NOT - FOR - PROFIT CORPORATION ( "FOUNDATION "), FOR THE FOUNDATION, A PUBLIC CHARITY, TO FUND -RAISE AND CONTRIBUTE ALL OF THE EXPENSES RELATED TO THE CITY'S DESIGN, DEVELOPMENT AND CONSTRUCTION OF A CITY -OWNED PARKS AND RECREATION FACILITY (THE "FACILITY" OR "CENTER "), TO BE LOCATED AT A PORTION OF THE CITY'S "P72" SURFACE PARKING LOT AT 53RD STREET AND COLLINS AVENUE (THE "P72 LOT "), AND WHICH FACILITY, ONCE COMPLETED, WILL BE USED AS AN ADAPTIVE RECREATION CENTER SERVING PERSONS WITH PHYSICAL AND COGNITIVE DISABILITIES, INCLUDING SENIORS LIVING WITH DISABILITIES AND ABLE - BODIED INDIVIDUALS WITH TEMPORARY INJURIES, WITH THE INTENT OF EXPANDING THE CITY'S ACCESSIBLE BEACH PROGRAMMING FOR THE BENEFIT OF THE GENERAL PUBLIC; PROVIDING THAT THE FOOTPRINT FOR THE FACILITY SHALL BE APPROXIMATELY, BUT NOT MORE THAN, 5,000 SQUARE FEET, WITH A MAXIMUM HEIGHT OF TWENTY FOUR (24) FEET, AND CONTAINING A BUILDING HAVING NO MORE THAN 10,000 SQUARE FEET, WITH THE FINAL LOCATION FOR THE FACILITY AT THE P72 LOT TO BE DETERMINED BY THE CITY COMMISSION; PROVIDING THAT ALL PLANS AND SPECIFICATIONS FOR THE FACILITY SHALL BE SUBJECT TO APPROVAL BY THE CITY; AND FURTHER, PROVIDING FOR THE FOUNDATION TO MANAGE, OPERATE AND MAINTAIN THE ADAPTIVE RECREATION CENTER ON THE CITY'S BEHALF, FOR A TERM OF NINE (9) YEARS, COMMENCING UPON THE CITY'S COMPLETION OF THE CONSTRUCTION OF THE FACILITY; FURTHER ACCEPTING THE WRITTEN RECOMMENDATION OF THE CITY MANAGER (AS FURTHER SET FORTH IN THE CITY COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION) AND WAIVING, BY5 /7THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY, AND APPROVING, IN SUBSTANTIAL FORM, A FUNDING, COLLABORATION AND MANAGEMENT AGREEMENT WITH THE FOUNDATION; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT SUBSTANTIALLY IN THE FORM ATTACHED TO THE COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION. At the September 20, 2017 Finance Committee meeting, and subsequently, in a letter to the City Commission dated October 24, 2017, counsel for the Imperial House Condominium, Inc. (the "Imperial House ") made certain factual misrepresentations, including with respect to the number of spaces at the P72 Lot. Specifically, counsel erroneously claimed that of the 139 parking spaces in the lot, 35 were reserved for Fire Department personnel, "leaving only 104 spaces publicly available in the lot." 1 Page 185 of 408 In an effort to clarify the record, attached is an aerial of the P72 Lot, confirming 139 separately numbered parking spaces at the P72 Lot. All 139 publicly available parking spaces are separate and apart from the 35 spaces reserved for Fire Department. Further, in addition to the Parking Department's utilization survey conducted in April, 2017, attached is a second utilization survey conducted by the Parking Department on Wednesday, September 20, 2017 through Sunday, September 25, 2017. Consistent with the findings of the April, 2017 utilization survey, the results of this September, 2017 survey indicate that there is a significant underutilization of the 139 spaces at the P72 Lot. JLM /EC /J fi.-- 2 Page 186 of 408 Page 187 of 408 CITY OF MIAMI BEACH - PARKING LOT P72 (53RD STREET AND COLLINS AVENUE) Tuesday 4/18/2017 Time Total Spaces Occupied % Occupied 9am 139 N/A 3pm 139 71 9pm 139 45 Wednesday 4/19/2017 Time Total Spaces Occupied % Occupied 9am 139 36 3pm 139 94 9pm 139 39 Thursday 4/20/2017 Time Total Spaces Occupied % Occupied 9am 139 32 3pm 139 48 9pm 139 78 Friday 4/21/2017 Time Total Spaces Occupied % Occupied 9am 139 115 83% 3pm 139 N/A 79 9pm 139 82 Saturday 4/22/2017 Time Total Spaces Occupied % Occupied 9am 139 43 3pm 139 122 9pm 139 79 Sunday 4/23/2017 Time Total Spaces Occupied % Occupied 9am 139 62 3pm 139 45 9pm 139 46 Monday 4/24/2017 Time Total Spaces Occupied % Occupied 9am 139 36 3pm 139 41 9pm 139 129 Occupancy Z 85% Occupancy 70% - 84% Occupancy S 69% TOTAL 2 1 16 19 11% 5% 84% 100% Page 188 of 408 CITY OF MIAMI BEACH - PARKING LOT P72 (53RD STREET AND COLLINS AVENUE) Wednesday 9/20/2017 Time Total Spaces Occupied % Occupied 9am 139 N/A 139 3pm 139 N/A 65 49 Thursday 9/21/2017 Time Total Spaces 9am 139 3pm 139 9pm 139 Occupied % Occupied 85 78 76 Friday 9/22/2017 Time Total Spaces Occupied % Occupied 9am 139 48 3pm 139 29 ,9pm 139 65 Saturday 9/23/2017 Time Total Spaces Occupied % Occupied 9am 139 70 3pm 139 52 9pm 139 81 Sunday 9/24/2017 Time Total Spaces Occupied % Occupied 9am 139 87 3pm 139 106 76% 9pm 139 68 AVERAGE 69 Occupancy ? 85% _ 0% YELLOW Occupancy 70% - 84% 1 8% Occupancy S 69% 12 92% TOTAL 13 100% Page 189 of 408 �uI1 - 3oc�3a COLLABORATION, FUNDING AND MANAGEMENT AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND THE SABRINA COHEN FOUNDATION, INC. FOR AN ADAPTIVE RECREATION CENTER THIS AGREEMENT, is made and executed on this 2nd day of November, 2017, by and between the CITY OF MIAMI BEACH, a municipal corporation organized and existing under the laws of the State of Florida ( "City "), and THE SABRINA COHEN FOUNDATION, INC., d /b /a The Sabrina Cohen Foundation, a Florida not - for - profit corporation. whose principal office is located at 1800 Sunset Harbour Drive, #2406, Miami Beach, Florida, 33139 ( "FOUNDATION ") (each, a "Party," and collectively, the "Parties "). RECITALS: WHEREAS, since 2015, the City has explored opportunities to provide greater access to the City's beaches to persons living with physical and cognitive disabilities, including through development of a wellness center on City -owned property; and WHEREAS, the City is the owner of certain real property located at and around 5301 Collins Avenue, which includes City Fire Station 3, the parking lot areas east and south of Fire Station 3, Beach View Park, and associated facilities (the "Property "); and WHEREAS, in an effort to provide enhanced recreational programming at Beach View Park and greater access to the City's beaches, the City desires to expand the footprint available for Beach View Park facilities, without reducing any existing Park greenspace, and to use a portion of the Property to provide expanded parks and recreation services to the public, including persons living with physical and cognitive disabilities, seniors living with disabilities, 1 Page 190 of 408 and able- bodied individuals with temporary injuries; and WHEREAS, the FOUNDATION is a Florida not - for - profit corporation of the State of Florida, that exists as a 501(c)(3) public charity under the Internal Revenue Code, and currently operates a successful adaptive beach day program within the City of Miami Beach, with accessible beach programming at or near Allison Park; and WHEREAS, in view of the limited funding available to the City to support its City -wide parks and recreational needs, the FOUNDATION approached the City with a proposal to provide the necessary funding for the design, development, and construction of a City -owned adaptive recreational facility (hereinafter referred to as the "Adaptive Recreation Center" or "Center ") which, once completed, will be used in accordance with this Agreement for the purposes specified herein, with the intent of providing an accessible access point to the beach, and beach programming for persons living with physical and cognitive disabilities, seniors living with disabilities, and able- bodied individuals with temporary injuries; and WHEREAS, on March 22, 2017, Commissioner Joy Malakoff sponsored a referral to the Finance and Citywide Projects Committee ( "Finance Committee "), for discussion of a possible agreement with the FOUNDATION for the Center at the Property; and WHEREAS, on April 17, 2017, the City conducted a community outreach meeting to obtain public input as to the conceptual terms of the FOUNDATION's proposal; and WHEREAS, on April 22, 2017, the Finance Committee discussed the FOUNDATION's proposal for the Center, obtained public input with respect to the FOUNDATION's proposal, and directed the Administration to work with the FOUNDATION to develop an agreement with respect thereto; and WHEREAS, the City and the FOUNDATION prepared an agreement with the proposed terms for the FOUNDATION's funding of the design, development and construction costs for the Center, and management and operation thereof, which was presented to the City Commission at its July 26, 2017 meeting; and 2 Page 191 of 408 WHEREAS, at the July 26, 2017 City Commission meeting, following public input and discussion, the Mayor and City Commission endorsed the concept for the Center at the Property, and referred the proposed Agreement to the Finance Committee for further review and comment; and WHEREAS, at the July 28, 2017 Finance Committee meeting, the Finance Committee discussed the terms of the proposed Agreement, provided additional direction to the Administration and City Attorney's Office with regard to proposed terms for the Agreement, and provided the public with an additional opportunity to comment on the proposed Agreement; and WHEREAS, at the September 20, 2017 Finance Committee meeting, the Finance Committee considered a revised draft of the proposed Agreement (incorporating the Finance Committee's July 28, 2017 comments, as well as other negotiated terms), heard additional public input and comment, and favorably recommended that the City Commission approve this Agreement; and WHEREAS, following further public input, on Octet t a, 2017, the City Commission adopted Resolution No. 2017- 3L)0 C14-, and approved this Agreement; and concluded that, subject to the FOUNDATION's obligation to cover the costs for the design, development and construction of the Center, the City is desirous of forging a partnership with FOUNDATION to manage the proposed Center on a portion of the Property, and has deemed that it would be in the City's best interest to utilize FOUNDATION's prior experience in developing adaptive beach programming in Miami Beach. NOW THEREFORE, in consideration of the premises and the mutual covenants and conditions herein contained, it is agreed by the parties hereto as follows: SECTION 1. INCORPORATION OF RECITALS. The above recitals are true and correct and are incorporated by reference as if fully set forth herein. SECTION 2. THE PREMISES; GRANT OF RIGHTS. 3 Page 192 of 408 2.1. The premises shall consist of a footprint of approximately (but not more than ) 5,000 square feet of land located east of 5301 Collins Avenue, on a portion of the Property described in Exhibit "A," attached hereto, and which shall contain a two -story building of up to a maximum (but no more than) 10,000 sq. ft., with a maximum (but not to exceed) height of twenty four (24) feet, and with the final precise location on the Property to be determined by, and subject to the final approval of, the City Commission, as part of the design development process outlined in Section 6 of this Agreement (the approved location /site of the Center on the Property shall hereinafter be referred to as the "Premises "). 2.2. The City, as of the Possession Date (as defined in Section 3 herein), and provided that the FOUNDATION has (i) raised all of the funds required for the design, development, and construction of the Center, and (ii) timely and satisfactorily complied with all of its obligations pursuant to Sections 4, 5 and 6 of this Agreement, grants to FOUNDATION, and FOUNDATION accepts from the City, this Agreement for the exclusive use, management, coordination, and operation of the Center, for the Term (as defined in Section 3 herein), in conformance with the purposes stated herein, and subject to all the terms and conditions set forth herein. As of the Possession Date, and during the Term, FOUNDATION shall have the primary use and occupation of the Premises and the Center, and shall be responsible for the Center's management, operation, programming, and maintenance. 2.3. As of the Possession Date, FOUNDATION shall accept the Premises and the Center, in their "as is" condition, and, except as specifically provided herein, without any representations or warranties of any kind or nature whatsoever by City as to their respective condition or as to their use or occupancy which may be made thereof. 2.4. At no time shall the Premises or the Center include, nor reduce, any existing Beach View Park greenspace. SECTION 3. EFFECTIVE DATE; POSSESSION DATE; TERM. 3.1 This Agreement shall be effective on the date it is signed by both Parties 4 Page 193 of 408 ( "Effective Date "). 3.2 The term of this Agreement shall commence on the date of issuance of a final certificate of occupancy by the City of Miami Beach Building Department for the Center ( "Possession Date "), and shall continue thereafter for a term of nine (9) years (the "Term "). 3.3 Within thirty (30) days after the Possession Date, the City Manager and FOUNDATION shall execute a written memorandum, filed with the City Clerk, for the purpose of memorializing the Possession Date, the date of expiration of the Term, and the use period referenced in Section 5 of this Agreement. SECTION 4. DEVELOPMENT OF ADAPTIVE RECREATION CENTER. 4.1. The FOUNDATION agrees to cover any and all hard and soft costs required for the design, development and construction of the Center including, without limitation, any permit fees or impact fees that may be required, and any and all furniture, fixtures and equipment required to manage and operate the Center for its intended purposes (Collectively, all such design, development, and construction costs shall be hereinafter referred to as the "Project Costs "). 4.2. THE FOUNDATION ACKNOWLEDGES THAT THE CITY HAS NOT IDENTIFIED OR APPROPRIATED ANY CITY (OR OTHER) FUNDS FOR THE DESIGN, DEVELOPMENT, AND CONSTRUCTION OF THE CENTER, OR FOR ANY PROGRAMMING, MANAGEMENT OR OPERATION COSTS AT THE CENTER. THE FOUNDATION FURTHER ACKNOWLEDGES AND AGREES THAT BY ENTERING INTO THIS AGREEMENT, THE CITY SHALL HAVE NO OBLIGATION TO CONTRIBUTE ANY FUNDS FOR THE PROJECT COSTS, OR FOR ANY PROGRAMMING, MANAGEMENT OR OPERATION COSTS. ANY CITY FUNDING COMMITMENTS WITH RESPECT THERETO SHALL REQUIRE PRIOR CITY COMMISSION APPROVAL, WHICH APPROVAL, IF GIVEN AT ALL, SHALL BE AT THE CITY COMMISSION'S SOLE DISCRETION. 4.3. In order to permit the FOUNDATION time to engage in the necessary 5 Page 194 of 408 fundraising, the City will not use the Premises or dedicate the Premises for any purpose other than its current use as a municipal surface parking lot, for the period of time provided in Section 7 hereof (during which time, the FOUNDATION shall be required to actively raise the necessary funds to cover the Project Costs). 4.4. Any funds the City accepts from the FOUNDATION for the Center shall be used exclusively to support the design, development and construction of the Center. Any donations transferred by the FOUNDATION to the City for the Center (the "Project Donations ") shall be accounted for separately, in a restricted special revenue fund, and used solely by the City for payment of Project Costs. 4.5. The Parties acknowledge and agree that the Premises and Center shall be owned by the City, as a parks and recreation building under the auspices of the City's Parks and Recreation Department. At all times, City shall retain ownership of the Premises and the Center. With respect to furniture, fixtures and equipment, the FOUNDATION shall own any furniture, non - permanent fixtures, and equipment that is paid for with FOUNDATION funds. The City shall own all permanent fixtures, as well as any equipment, non - permanent fixtures and furniture paid for by the City, if any, as part of the City's Parks and Recreation Department asset inventory. 4.6. The City's Office of Grants Administration shall meet and work with the FOUNDATION in good faith to identify potential grant opportunities that may be available to either the City, the FOUNDATION, or both, in support of the design, development, and construction of the Center. The FOUNDATION shall otherwise be responsible for applying for any grants in support of the Center. With respect to grant opportunities that may only be available to the City (in its capacity as a public entity), the City, in good faith, may, at its sole discretion, apply for such grants, provided that the City shall have no obligation to apply for grants that require a City funding match, unless such grant application is approved by the City Commission, and which approval shall be at the City Commission's sole discretion. Except as Page 1e5 of 408 otherwise stated above, City's sole obligation pursuant to this subsection shall be to meet with the FOUNDATION to assist in identifying potential grant opportunities for the FOUNDATION to follow -up on, at its discretion. 4.7. The FOUNDATION agrees that, as part of its fundraising efforts, it will not accept any donation, grant, or other funds for the design, development or construction of the Center that contains any restriction or imposes any requirements on the City (other than the general restriction that any donation, grant, or other funds be applied for the design, development or construction of the Center); and, specifically, the FOUNDATION shall not accept any donation, grant or other funds that include, without limitation, any requirement of specific programming at the Center, any requirement that would involve the expenditure of public funds, or any limitation with respect to the City's selection of any manager /operator for the Center. All donations, grants, or other funding that require any interior or exterior naming rights shall be subject to the provisions of this Agreement, including Section 16 hereof, and the City's Naming Ordinance, as codified in Chapter 82, Article VI, Sections 82 -501 through 82 -505 of the City Code, as may be amended from time to time. The City's intent with respect to the foregoing is not to restrict the FOUNDATION's fundraising efforts, but rather to ensure that any funds transferred to the City for the design, development, and construction of the Center are strictly for the Project Costs, and do not include any additional use restrictions or other commitments that the City Commission has not previously approved. SECTION 5. APPROVED PERMITTED USES OF THE ADAPTIVE RECREATION CENTER. 5.1. The City agrees that following the issuance of a final certificate of occupancy for the Center, the Center shall be used solely (i) as an adaptive recreation center serving persons living with physical and cognitive disabilities, seniors living with disabilities, and able- bodied individuals with temporary injuries; and (ii) for ancillary uses reasonably or logically connected thereto (such ancillary uses including, without limitation, strength, conditioning, cardio, resistance training, yoga, meditation, art and music classes, wellness programs or related 7 Page 196 of 408 activities, charitable fundraisers, specialty sales [such as sunscreen lotion, towels, and the like], and the sale of food and non - alcoholic beverages), as well as supporting beach access and connectivity programs including, without limitation, adaptive surf and scuba, shoreline flotation and swimming programming (together, the uses in Section 5.1(i) and 5.1(ii) shall be defined as, and may hereinafter be referred to as, the "Approved Uses "). The Premises shall be used by FOUNDATION solely and exclusively for the Approved Uses, or such other uses as may be approved by the City Commission, as set forth in Section 5.2 below, and for no other purposes or uses whatsoever. 5.2. In the event that the FOUNDATION seeks to use the Premises for any use other than the Approved Uses, the FOUNDATION shall notify the City Manager of the proposed new use, in writing. If the City Manager determines that the proposed new use is not reasonably or logically connected to the Approved Uses, then each such proposed new use shall be subject to the prior written approval of the City Commission, which approval, if given at all, shall be at the City Commission's sole discretion, and which shall be memorialized as an amendment to this Agreement. 5.3. In no event shall the Center be used as a hall for hire, banquet hall, or similar third -party venue rental, or for the sale of alcoholic beverages (provided, however, that the FOUNDATION may serve alcoholic beverages at charitable fund - raisers at the Premises from time to time). 5.4. If the FOUNDATION uses the Premises or the Center for any purposes and/or uses not expressly approved in Section 5 herein, such use shall be considered a default under this Agreement and the City shall be entitled to all remedies, including termination of this Agreement (upon expiration of the applicable notice and cure period), as set forth in Section 27 herein. In addition, notwithstanding any other terms of this Agreement, the City shall be entitled to seek immediate relief, whether at law or equity, to restrain such improper use(s). 5.5. If at any time during the Term, the FOUNDATION or any successor organization 8 Page 197 of 408 is not able to cover the operating, maintenance and programming costs for the Center, in the manner as contemplated herein, the City shall use good faith efforts to seek another qualified vendor to assume the maintenance and programming obligations described herein and, in the event that the City is unable to secure an agreement with another qualified vendor, the City shall assume control of the Center and shall use the Center for the most closely - related Parks Department purposes, as determined by the City Commission in its reasonable discretion, provided, however, that the Center building shall continue to serve as an accessible entry point to the beach. In determining the most "closely related" Parks Department purposes, the Parties agree that the City may use the Center for Parks Department programming, such as providing general wellness or recreational programming, in combination with beach accessibility (which may be satisfied, without limitation and by way of example only, by making available electric beach chairs at the Premises, and providing space within the Center for persons to temporarily store their wheelchairs while the electric beach chairs are in use). 5.6. Following the Possession Date, and for a period of forty (40) years thereafter, the City agrees that the Center building shall be used for the benefit of the public, for the Approved Uses and purposes as provided herein, pursuant to Sections 5.1 through 5.5 of this Agreement. 5.7. The provisions of this Section 5 shall specifically survive termination of this Agreement. SECTION 6. PROJECT ADMINISTRATION AND BUDGET FOR DESIGN, DEVELOPMENT AND CONSTRUCTION OF ADAPTIVE RECREATION CENTER. 6.1. The budget of the Project Costs for the design, development, and construction of the Center shall be subject to the mutual agreement of the City and the FOUNDATION, and subject to final approval by the City Commission. The budget shall include a 10% contingency for the City to cover unforeseen circumstances and Project Costs, and the Center will be designed to this budget. 9 Page 198 of 408 6.2. The design, development, and construction of the Center shall be administered as a City project in accordance with all City procurement and applicable laws, including, without limitation, LEED certification requirements, and the budget for the Center shall reflect such requirements. The City shall be responsible for entering into the contract with the architect - engineer, the construction contractor, and any ancillary professionals or other vendors required to complete the Center and related improvements, and the City's Capital Improvements Office shall serve as the contract administrator. Once the budget for the Project Costs is established, the FOUNDATION and City shall finalize the project schedule, outlining proposed timeframes for FOUNDATION's fund - raising efforts (based on the milestones set forth in Section 7 of this Agreement), and timeframes for the completion of Project - related deliverables. a. No later than six (6) months following the Effective Date, the FOUNDATION, at its sole cost and expense, shall submit to the City Manager a preliminary draft concept design, and a proposed operating plan, with sufficient detail to enable the City to accurately estimate the Project Costs, including construction costs, FF&E costs, and the operation and maintenance costs of the Center ( "Draft Concept Plan "). The Draft Concept Plan shall, at a minimum, include details with respect to the proposed design for the Center, including layout and siting, preliminary elevations, size of building footprint, height, and other improvements and appurtenances proposed upon the Premises. Upon the FOUNDATION's submission of the Draft Concept Plan to the City Manager, the City Manager shall have sixty (60) days to review and provide the FOUNDATION with any comments thereto, including comments with respect to a preliminary estimate of Project Costs. b. Following the City Manager's review of the Draft Concept Plan and development of a preliminary estimate of the Project Costs, as outlined in this Section 6, the FOUNDATION may submit and seek City Commission approval of two (2) versions of its concept design, including: (i) a base concept design, with a proposed design and scope sufficient to meet the intended purposes of the Center (the "Base Concept Design "); and (ii) an 10 Page 199 of 408 enhanced concept design, with additional design features or components that may be included if the FOUNDATION exceeds its fund - raising goals ( "Enhanced Concept Design ") (collectively, the Base Concept Design and the Enhanced Concept Design shall be referred to herein as the "Concept Ran"). At a minimum, the Concept Plan shall include landscaped, vegetative "green" roof elements, and shall ensure that no public access to the City's beach is blocked. In considering the FOUNDATION's proposed Concept Plan, the City Commission shall also consider the City Manager's comments or recommendations, if any, with respect to the proposed Concept Plan. c. The Concept Plan shall be subject to approval by the Mayor and City Commission at a regularly noticed meeting, which approval shall not be unreasonably withheld. Should the City Commission decline to approve the Concept Plan, the City Commission may either grant the FOUNDATION additional time to submit a revised Concept Plan for its consideration, or the Commission may terminate this Agreement, at its sole discretion. In the event of termination of this Agreement pursuant to this subsection, each Party shall bear its own costs and expenses incurred in connection with this Agreement, and, except as otherwise stated in this Agreement, neither Party shall have any further liability to the other. 6.3. The design documents, including plans and specifications, for the Center, shall be developed consistent with the approved Concept Plan. During the design development period, the FOUNDATION agrees to provide City with input with respect to design development. The City agrees to provide full consideration to the FOUNDATION's input, particularly with respect to aspects of the design that may enhance the use of the Premises for its intended accessibility - related purposes. All design documents, plans and specifications shall be subject to City Manager's final approval, and all applicable governmental requirements, including regulatory approval by the Historic Preservation Board and agencies having jurisdiction over the Premises. 11 Page 200 of 408 6.4. As part of the design development process, the City shall require the architect/engineer to provide an updated estimate of the construction costs, and the estimate of total Project Costs shall be adjusted accordingly, with the budget for the Center to be subject to City Commission approval. In the event the estimates to design /construct the Facility exceed available funds, or in the event cost overruns with respect to the Project Costs are anticipated or experienced during the construction of the Center, the City and the FOUNDATION shall work together to either identify additional funds or adjust the project scope, as necessary. Except for the expenditure of the funds received from the FOUNDATION for the Center, City shall have no obligation to expend any funds to design, construct, equip or operate the Center. In the event the Center and related improvements are developed, designed and constructed for less than the amounts contributed by the FOUNDATION for Project Costs, then any unused Project Donations shall be returned to the FOUNDATION within 60 days following (i) the issuance of a Certificate of Occupancy and (ii) receipt of a certificate of final payment/release of all claims from the construction contractor. 6.5. The City Manager, at his or her discretion, may request the participation of a FOUNDATION representative on the evaluation committee for the architect/engineer or contractor for the project. SECTION 7. MILESTONES 7.1 The initial milestones for the project are as follows: a. No later than six (6) months following the Effective Date, the FOUNDATION shall submit to the City Manager the Draft Concept Plan. b. The FOUNDATION commits to the following fundraising schedule and deadlines, based on the estimated budget of Project Costs for the Base Concept Design: (1) 25% of Project Costs raised (in cash, donation pledges and grant commitments) within twelve (12) months following the City Commission's approval of the 12 Page 201 of 408 Concept Plan; (ii) 50% of Project Costs raised (in cash, donation pledges and grant commitments) within twenty -four (24) months following the City Commission's approval of the Concept Plan; and (iii) 100% of Project Costs raised (in cash, donation pledges and grant commitments) within thirty -six (36) months following the City Commission's approval of the Concept Plan. 7.2 The City shall not enter into any binding agreement with an architect/engineer for the design of the Center until all of the following events have occurred: a. the FOUNDATION has transferred the funds sufficient to cover the total contract amount for architectural /engineering fees; and b. the FOUNDATION has evidenced to the City's Financial Officer that it has received total donation pledges or grant commitments in an amount sufficient to cover the remaining Project Costs, and that such pledges and commitments are anticipated to be fulfilled within nine (9) months following execution of the agreement between City and the architect/engineer; and c. any naming rights associated with donations or grants are approved pursuant to Section 16 herein and the City's Naming Ordinance, but only if such donation is (i) contingent upon naming rights being conferred, and (ii) if the amount of the donation is required for purposes of covering the total contract amount for architectural and engineering services for the Center. d. The City's agreement with the architect for the Center shall be subject to the City Commission's prior approval. e. City will initiate the design solicitation process to select the architect/engineer for the project, as referenced herein, within ninety (90) days following the 13 Page 202 of 408 FOUNDATION's transfer of the funds required for design (currently estimated to be $500,000), and satisfaction of the requirements of this Section 7.2 (and subsections thereof). 7.3 The City shall not enter into a binding agreement with a construction contractor for the Center until such time as all of the following events have occurred: a. the FOUNDATION transfers the funds sufficient to cover the total estimated construction costs, and b. any naming rights associated with donations or grants are approved pursuant to Section 16 herein and the City's Naming Ordinance, but only if such donation is (i) contingent upon naming rights being conferred, and (ii) if the amount of the donation is required for purposes of covering the total contract amount for the construction of the Center. c. The City's agreement with the contractor for the Center shall be subject to the City Commission's prior approval. d. City will initiate the construction bid process to select the contractor for the project, as referenced herein, on the later of (i) the date of completion of design; and ninety (90) days after the FOUNDATION has transferred the funds required for construction (currently estimated to be $4 million) and satisfied the requirements of this Section 7.3 (and subsections thereof). 7.4 As provided in Section 29.4 of this Agreement, the City may terminate this Agreement for its convenience if the FOUNDATION has not contributed the total Project Costs to the City within three (3) years following the City Commission's approval of the Concept Plan, or if the FOUNDATION has not met any of the fund - raising milestones set forth in this Section 7 of this Agreement. Prior to exercising its right to terminate this Agreement for failure to achieve any of the fund - raising milestones provided in this Section 7, the City, through its City Manager, shall first provide the FOUNDATION with advance written notice of the City's intent to terminate 14 Page 203 of 408 the Agreement for failure to achieve a fund - raising milestone, and a thirty (30) day opportunity to cure the fund - raising deficiency. 7.5 In the event the FOUNDATION and City agree upon a final Project budget in an amount other than $4.5 million, the milestone amounts identified in this Section 7 shall be adjusted on a proportionate basis. SECTION 8. OPERATION AND MANAGEMENT OF THE ADAPTIVE RECREATION CENTER. 8.1. From and after the Possession Date, and subject to the Approved Uses in Section 5 (as same may be amended from time to time), and the terms, limitations and required approvals contained in this Agreement, FOUNDATION is authorized and required, and shall have the exclusive right to: a. Manage and direct the Center and coordinate and supervise all Approved Uses thereof at the Premises; b. Maintain and provide for the day -to -day maintenance and housekeeping for the Premises; c. Supervise and direct all Center employees and personnel consistent with the provisions of this Agreement; d. Maintain and supervise detailed, accurate and complete financial and other records of all its activities under this Agreement in accordance with generally accepted accounting principles. All financial records maintained pursuant to this Agreement shall be retained by FOUNDATION as long as such records are required to be retained pursuant to Florida Public Records Law, and shall be made available upon reasonable notice by the City; e. Develop and implement programs and activities which support and promote the goals and priorities and Approved Uses, as set forth in Section 5; and f. Coordinate with the City for such public use of the Premises by the City, as set forth in Section 12.2 of the Agreement, which coordination and cooperation shall not be 15 Page 204 of 408 unreasonably withheld. Such public uses of the Premises by the City shall be conducted pursuant to policies and procedures, which shall be established and mutually agreed upon by FOUNDATION and the City, within six (6) months ofthe Effective Date.. 8.2. Opening Date. The FOUNDATION shall commence operations pursuant to this Agreement and shall open the Center to the general public within thirty (30) days following the Possession Date. 8.3. Hours of Operation. The City and FOUNDATION herein agree that the hours of operation for the Premises shall not exceed 8:00 AM to 9:00 PM, Monday through Sunday, with the final normal operating hours (within the parameters set forth herein) to be determined on mutual agreement of the City and FOUNDATION. The parties recognize and acknowledge that, under certain circumstances (e.g., community events, special programming, etc.), FOUNDATION will be permitted to extend its hours of operation, but in no event shall said hours be shortened without the prior written approval of the City Manager or his designee, which approval shall not be unreasonably withheld. 8.4. High Impact Citywide Events. Upon notice by the City Manager or his or her designee, the FOUNDATION agrees to close the Center for a maximum of fourteen (14) days per year, to accommodate City's parking needs during Citywide special events (such as the annual boat show). The City shall provide the Foundation with at least fourteen (14) days advance written notice, for the FOUNDATION to close the Center for a special event pursuant to this Section. SECTION 9. REVENUE FROM ADAPTIVE RECREATION CENTER RELATED ACTIVITIES /FINANCIAL RECORDS AND REPORTS. 9.1 Revenue from Premises - Related Activities. The City herein acknowledges that FOUNDATION may derive revenues from a portion of the uses it conducts at the Center, including, but not limited to, classes, wellness programs or related activities, charitable fundraisers for the FOUNDATION or Center, specialty sales (such as sunscreen lotion, towels, 16 Page 205 of 408 Foundation - related merchandise, and the like), and the sale of food and non - alcoholic beverages. FOUNDATION herein acknowledges that all revenue generating uses conducted upon or from the Premises must be directly related to, consistent with, or used to help fund FOUNDATION's management, operation, and maintenance of the Premises and Center and, in the event that revenue(s) pertaining to the Premises exceed expenses during an annual accounting period, the City and FOUNDATION agree that such excess, if any, may also be applied by FOUNDATION to support the programming of FOUNDATION. Any revenue - generating uses conducted upon or from the Premises that are not consistent with the uses in this subsection, shall first be approved, in writing, by the City Manager or his designee, prior to commencement of same. 9.2 Financial Records and Reports. FOUNDATION shall keep on the Premises, or such other place within Miami Dade County, Florida, as approved by the City, true, accurate, and complete records and accounts of all receipts and expenses for any and all uses, services, programs, events, activities, and/or revenue generating activities /operations being conducted and/or transacted upon or from the Premises pursuant to this Agreement and shall give the City, or its designated representative, access during reasonable business hours to examine and audit such records and accounts. Throughout the term of this Agreement, no later than one hundred and twenty (120) days following the closing of FOUNDATION's fiscal year (October 1st — September 30th, which is also the City's fiscal year), FOUNDATION shall provide the City Manager or his designee, with an annual report of all activities and /or operations conducted pursuant to this Agreement for the prior year, along with audited financial statements. Said statements shall be certified as true, accurate and complete by FOUNDATION and by its certified public accountant. SECTION 10. ANNUAL BUDGET AND FUNDING FOR THE ADAPTIVE RECREATION CENTER. 17 Page 206 of 408 10.1 THIS AGREEMENT IS MADE WITH THE EXPRESS CONSIDERATION, UNDERSTANDING AND AGREEMENT THAT THE FOUNDATION SHALL BE RESPONSIBLE FOR, AND WILL CONTRIBUTE THE FUNDS REQUIRED TO, DESIGN, DEVELOP, CONSTRUCT AND THEREAFTER OPERATE, MANAGE AND PROGRAM THE CENTER. FOUNDATION FURTHER ACKNOWLEDGES AND UNDERSTANDS THAT THE CITY SHALL IN NO WAY BE OBLIGATED TO SUPPLEMENT AND /OR OTHERWISE CONTRIBUTE ANY FUNDS FOR FOUNDATION'S DAY -TO -DAY OPERATION, MAINTENANCE AND /OR PROGRAMMING. 10.2 Annual Budget for the Adaptive Recreation Center. Throughout the Term of this Agreement, FOUNDATION shall prepare and present, by July 1st of each City fiscal year (October 1 - September 30` "), a proposed, detailed line item annual operating budget for the Center, for review and approval by the City Manager and /or his designee, which approval shall not be unreasonably withheld. Said budget shall include a projected income and expense statement; projected year end balance sheet; statement of projected income sources; and application of funds. Additionally, the budget shall also include, but not be limited to, the following detailed projections: a. Gross revenues by categories from all revenue sources and revenue generating activities derived from the Center; Operating expenses of the Center; c. Administrative, labor and general expenses; d. Marketing, advertising and promotion expenses; e. Utility costs; f. Regular repairs and maintenance costs (to the extent such repairs and maintenance are the responsibility of FOUNDATION, as provided herein); and g. In addition to subsection (f) above, identify for the City, such long term capital repairs and maintenance of facility infrastructure (which the City is responsible for, as provided herein); in conjunction with this subsection (f) FOUNDATION agrees to allow the City and /or its designee access to the 18 Page 207 of 408 Premises, as the City may deem necessary for the purpose of the City conducting its own facility assessment methodology (as is used by the City in assessing the condition of other City -owned structures). 10.3 Programmatic Plan. Accompanying FOUNDATION's proposed annual budget shall be the Center programmatic plan for the upcoming fiscal year, detailing the then -known (planned) activities, events, and operations, and the number of users anticipated. The annual programmatic plan, including, without limitation, with respect to proposed events at the Center, shall also be subject to the City Manager's or his designee's review and approval, which approval shall not be unreasonably withheld. SECTION 11. MAINTENANCE, REPAIRS, AND ALTERATIONS. 11.1 General Maintenance and Repair. FOUNDATION agrees to maintain the Center, and every part thereof, in good condition during the term of the Agreement, including the plumbing, doors and windows, and will not suffer or permit any strip or waste of the Center. Except as expressly provided in this Agreement, it is understood by the parties hereto that FOUNDATION shall not be responsible to pay for any costs related to capital repairs or other improvements or infrastructure that may be required after the Possession Date (i.e. including, but not limited to, roof, structural elements and infrastructure, HVAC, plumbing and sewer lines, major electrical, and similar capital improvements) for the Center or the Premises, or repairs, if any, that may be required to correct any construction - related deficiencies performed by any City contractors. Notwithstanding the preceding sentence, FOUNDATION shall provide the City with prompt notice of needed capital and/or infrastructure repairs that are deemed to be required, and the City shall have a reasonable time thereafter to commence said repairs, at City's cost and expense. 11.2 Day to Day Maintenance. FOUNDATION shall, at its sole cost and expense, to the satisfaction of the City, keep, maintain, and repair the Center, and all improvements, fixtures, and equipment thereon (except for those items the City is responsible for as set forth in subsection 11.1 above), in good, clean, and sanitary order. FOUNDATION assumes sole 19 Page 208 of 408 responsibility and expense for day to day housekeeping, janitorial services, and routine maintenance of the interior of the Center, and all improvements, fixtures, and equipment thereon. This shall include, without limitation, daily removal of litter, garbage and debris generated by FOUNDATION's use of the Center, including all garbage disposal generated by its operations and activities. At City's option, FOUNDATION shall be required to obtain, and continuously maintain in good standing, at its expense, throughout the Term, a maintenance and repair contract, approved by the City Manager or his designee, , providing for the preventative maintenance and repair of all air conditioning units servicing the Premises. FOUNDATION shall comply with all applicable State, Miami -Dade County, and City laws, codes, rulesor other governmental requirements with regard to its obligations under this Section. 11.3 Alterations. In the event that FOUNDATION desires or deems it appropriate to make alterations, additions, or improvements to the Center after the Possession Date, it will submit plans for same to the City, for the prior written approval of the City Manager or his designee. No such alterations, improvements, or additions shall be made without the express written approval of the City Manager and, if approved, shall be made at FOUNDATION's sole cost and expense, and shall become the property of the City upon termination of this Agreement. FOUNDATION shall not have the right to create or permit the creation of any lien attaching to the City's interest in the Center or the Premises as a result of any such alterations, improvements, or additions. 11.4 Labor / Personnel / Materials /Equipment/Furnishings. FOUNDATION must provide and maintain, at its sole cost and expense, all labor, personnel, materials, equipment, and furnishings, as reasonably required, to operate the Center as an adaptive recreation center, in accordance with the Approved Uses set forth in Section 5 hereof. In the event any materials, equipment, and /or furnishings are lost, stolen, or damaged, they shall be promptly replaced or repaired (funding permitting) at the sole cost and expense of the FOUNDATION. 20 Page 209 of 408 11.5 Orderly Operation. FOUNDATION shall have a neat and orderly operation at all times and shall be solely responsible for the necessary housekeeping services to properly maintain the Center. There shall be no living quarters nor shall anyone be permitted to live within the Center. FOUNDATION shall make the Center available for inspection during hours of operation by the City Manager or his authorized representative(s). 11.6 Security. FOUNDATION shall be responsible for and provide reasonable security measures which may be required to protect the Center and any of the materials, equipment, and furnishings thereon. Under no circumstances shall the City be responsible for any stolen or damaged materials, equipment, and furnishings, nor shall the City be responsible for any stolen or damaged personal property of FOUNDATION's employees, contractors, patrons, guests, invitees, and /or other third parties. SECTION 12. ANNUAL REPORTS FOR USE OF PREMISES /CITY USE OF PREMISES. 12.1 FOUNDATION shall provide an annual written report of the activities and events scheduled in and pertaining to the Center and, with each such report, shall report on the activities which actually occurred and the approximate number of persons participating in those activities during the previousyear. Any revenue - generating activity(ies) conducted upon or from the Center must be in accordance with those provided in Section 9 of this Agreement (or, otherwise approved by the City in accordance therein). All revenues received by FOUNDATION in connection with uses conducted upon or from the Center shall be dedicated exclusively to help fund FOUNDATION's management, operation, and maintenance of the Center. In the event that revenue(s) pertaining to the Center exceed expenses during an annual accounting period, the City and FOUNDATION agree that such excess, if any, shall first be applied to provide for the programming and Approved Uses of the Center intended for the next fiscal year, then to offset any contributions previously made by the City (other than capital improvements as described in Section 11 of this Agreement), if any, and may then be applied by FOUNDATION to support the general programming of FOUNDATION. For purposes herein, "revenues" shall 21 Page 210 of 408 also be deemed to include public /private grant funding, and unrestricted donations and contributions received by FOUNDATION specifically ear - marked toward the operation, management and programming of the Center. No portion of the net earnings resulting from the activities of FOUNDATION at the Center shall inure to the benefit of any private individual. 12.2 As provided in Section 5.3 of the Agreement, in no event shall the Center be used as a hall for hire, banquet hall, or similar third -party venue rental, or for the sale of alcoholic beverages (provided, however, that the FOUNDATION may serve alcoholic beverages at charitable fund - raisers or community events at the Center from time to time). 12.3 Notwithstanding the foregoing, the City Manager or his designee, shall have the absolute and final authority in overseeing FOUNDATION's activities with regard to this Agreement and its operation and management of the Center, such that the City is assured that the Center is being operated and utilized in accordance with the terms of this Agreement. 12.4 Use by the City. FOUNDATION and the City have agreed that the Center may be used by the City for wellness or other programming consistent with the Approved Uses and the requirements of Section 5. Consistent with this, the City shall have the right to use the Center, subject to availability, without the payment of any rental or use fee, except that direct out -of- pocket expenses incurred in connection with such uses (including reasonable expenses incurred by FOUNDATION in order to open and make the Premises available in connection with a City use thereof) shall be paid by the City. FOUNDATION and the City agree to develop mutually acceptable guidelines (such as advance notice requirements for any City use, to permit City's use of the Premises, in accordance with the terms herein, in a manner that does not unduly disrupt the FOUNDATION's operations or programming). SECTION 13. ASSIGNMENT. FOUNDATION may not assign this Agreement, or any part thereof, without the prior written approval of the City Commission, which approval shall be given, if at all, at the sole discretion of the City Commission. Any assignment made in violation of this Section 13 shall be 22 Page 211 of 408 null and void. This Agreement is made with the understanding that FOUNDATION shall at all times, throughout the term of this Agreement, remain a not - for - profit exempt corporation under the Internal Revenue Code. This Agreement shall automatically terminate in the event the Internal Revenue Service revokes the FOUNDATION's exempt public charity status. SECTION 14. USE OF THE ADAPTIVE RECREATION CENTER IS PRIMARY. The Center and the Premises shall exist for the use of the public, for the Approved Uses consistent with Section 5 and the terms of this Agreement, and the public's right to such use shall not be infringed upon by any act of the FOUNDATION or any third -party. SECTION 15. PERMITS; LICENSES; UTILITIES, TAXES; ASSESSMENTS. 15.1 Licenses, Permits, Compliance with Laws. FOUNDATION shall pay any fees imposed by law for licenses or permits for any uses or activities of FOUNDATION upon the Center or under this Agreement. The FOUNDATION agrees to comply with all laws, ordinances, rules and governmental requirements that may be applicable to its performance under this Agreement, including, without limitation, laws or governmental requirements now in force or hereafter to be adopted by the City, Miami -Dade County, the State of Florida, and the U.S. Government. 15.2 Utilities. The FOUNDATION shall pay to the City, before delinquency any and all charges for utilities at or on the Center (including, but not limited to, water, electricity, gas, heating, cooling, sewer and telephone, trash collection, and other expenses associated with the operation of the Premises). 15.3 Procedure If Taxes Assessed. FOUNDATION agrees to and shall pay before delinquency all taxes and assessments of any kind assessed or levied upon the Center or the Premises by reason of this Agreement, or by reason of the business or other activities of FOUNDATION upon or in connection with the Center or the Premises. The Parties agree that the operation and uses of the Center and the Premises and those operations and uses convenient and necessary therefore, are for public purposes and, therefore, no ad valorem taxes 23 Page 212 of 408 should be assessed by the Miami -Dade County Tax Appraiser. If, however, said taxes are assessed by said Property Tax Appraiser, FOUNDATION shall be responsible for payment of same. SECTION 16. SIGNAGE; NAMING RIGHTS 16.1 FOUNDATION shall provide, at its sole cost and expense, required signs at all public approaches to the Center, as determined by FOUNDATION in its reasonable discretion, said signage containing substantially the following language: OPERATED BY THE SABRINA COHEN FOUNDATION 16.2 The FOUNDATION shall have the right to erect interior signage, including, without limitation, temporary interior signage (such as banners, which shall be subject to the City Manager's or designee's prior written approval which will not be unreasonably withheld) and exterior signage; provided, however, that in the case of permanent interior or exterior signage, the names affixed thereon (including, without limitation, any sponsor names) shall be subject to approval as required by the City's Naming Ordinance, as codified in Chapter 82, Article VI, Sections 82 -501 through 82 -505 of the City Code, as may be amended from time to time. 16.3 In no event may any interior or exterior signage include the names of any company selling the following types of products: guns, tobacco, alcohol, gambling, and medical marijuana. 16.4 All advertising, signage and postings shall be approved by the City and shall be subject to all applicable planning and zoning requirements of the City. SECTION 17. FORCE MAJEURE. 17.1 The performance of any act by FOUNDATION or the City hereunder may be delayed or suspended at any time while, but only so long as, either Party is hindered in or prevented from performance by acts of God (including, without limitation, hurricanes), the 24 Page 213 of 408 elements of war, rebellion, strikes, lockouts, fire, explosion or any other casualty or occurrence not due to FOUNDATION's or City's negligence and beyond the reasonable control of the Parties. 17.2 Premises Unusable. In the event a Force Majeure renders the Center or the Premises untenantable, in whole or in part, as determined by City, the City may, at its sole option and discretion: (i) elect, as soon as practicable, to utilize the insurance proceeds to repair the damaged property; or (ii) elect not to repair or restore the damaged property and, in such event (and provided further that FOUNDATION does not elect, and /or does not comply with the procedures for FOUNDATION's repair of the Center using its own funds), this Agreement shall be terminated as of the date of said occurrence of damage or casualty. Notwithstanding the preceding sentence, in the event the (a) City elects not to restore or repair the damage; (b) FOUNDATION gives written notice to the City within sixty (60) days of the casualty that FOUNDATION is willing to undertake the repair the damage with its own or other available funds; (c) within twelve (12) months following such notice, FOUNDATION proves, to the City's sole satisfaction and discretion, that it has adequate funds immediately available to undertake the repair; and (d) the City and FOUNDATION, each acting in its reasonable discretion, agree within a reasonable time (but not to exceed six (6) months unless otherwise extended in writing by City Manager) after the City deems that FOUNDATION has demonstrated that it has adequate funds to undertake the repair, to the conditions, timing, plans, procedures, contractors, subcontractors, disbursement mechanisms and other matters with respect to the repair, then and in that event, FOUNDATION shall be entitled to effect the repair with its own funds; provided that FOUNDATION must complete any and all repairs and /or restoration no later than eighteen (18) months from the date of the City's approval of FOUNDATION's funding capability. SECTION 18. INSPECTION. 25 Page 214 of 408 FOUNDATION agrees that the Center may be inspected at any time upon reasonable notice by authorized representatives of the City, or by any other State, County, Federal and /or municipal officer or agency having responsibilities for inspections of such operations and /or Center. FOUNDATION agrees to promptly undertake the correction of any deficiency cited by such inspectors on the Center, which is properly the responsibility of FOUNDATION pursuant to this Agreement. The City agrees to promptly undertake the correction of any deficiency cited by such inspectors on the Center, which is properly the responsibility of the City pursuant to this Agreement. The City Manager or his designated representatives shall have the right to enter upon the Center at all reasonable times to examine the condition and use thereof; (including, without limitation, for the purpose of assessing the condition of the facility, as also referenced in subsection 10.2(g), provided, only, that such right shall be exercised in such manner so as not to interfere with FOUNDATION in the conduct of FOUNDATION's activities on the Center; and if the Center is damaged by fire, windstorm or by other casualty that causes the Center to be exposed to the elements, then the City may enter upon the Center to make emergency repairs; but if the City exercises its option to make emergency repairs, such act or acts shall not be deemed to excuse FOUNDATION from his obligation to keep the Center in repair. If City makes any emergency repairs pursuant to the terms hereof, FOUNDATION shall reimburse the City for all such repairs, to the extent said repairs are the obligation of the FOUNDATION under the terms of this Agreement, upon receipt by FOUNDATION of City's notice of repairs made and statement and proof of costs incurred. SECTION 19. WAIVER OF INTERFERENCE. FOUNDATION hereby waives all claims for compensation for loss or damage sustained by reasons of any interference with its operation and management of the Center by any public agency or official as a result of their enforcement of any laws or ordinances or of any of the rights reserved to the City herein. Any such interference shall not relieve FOUNDATION from 26 Page 215 of 408 any obligation hereunder. SECTION 20. INSURANCE. FOUNDATION shall maintain, at FOUNDATION's sole cost and expense, the following types of insurance coverage at all times throughout the Term of this Agreement: a. General liability insurance with not less than the following limits: General aggregate Personal and advertising (injury) (Per occurrence) Fire damage Medical Expense $2,000,000 $1,000,000 $1,000,000 $ 100,000 $ 5,000 Workers Compensation Insurance shall be required under the Laws of the State of Florida. c. Automobile Insurance shall be provided covering all owned, leased, and hired vehicles and non - ownership liability for not less than the following limits (only if FOUNDATION provides transportation services): Bodily Injury $1,000,000 per person Bodily Injury $1,000,000 per accident Property Damage $ 500,000 per accident d. Property Insurance (fire, windstorm, other perils) shall be the responsibility of the City in an amount not less than the final total Project Costs. The policies of insurance referred to above shall not be subject to cancellation or changing coverage except upon at least thirty (30) days written notice to City and then subject to the prior written approval of City. FOUNDATION shall provide City with a Certificate of Insurance for each such policy, which shall name the City as an additional named insured. All such policies shall be obtained from companies authorized to do business in the State of Florida with an A.M. Best's Insurance Guide (latest edition) rating acceptable to the City's Risk 27 Page 216 of 408 Manager, and any replacement or substitute company shall also be subject to the approval of the City's Risk Manager. Should FOUNDATION fail to obtain, maintain or renew the policies of insurance referred to above, in the required amounts, the City may, at its sole discretion, obtain such insurance, and any sums expended by City in obtaining said insurance, shall be repaid by FOUNDATION to City. SECTION 21. INDEMNIFICATION. 21.1 FOUNDATION shall indemnify, hold harmless and defend the City, its agents, servants and employees from and against any claim, demand or cause of action of whatsoever kind or nature to the extent arising out of any error, omission, or negligent act of FOUNDATION, its agents, servants or employees in connection with the performance of the FOUNDATION's obligations under this Agreement. 21.2 In addition, FOUNDATION shall indemnify, hold harmless and defend the City, its agents, servants and employees from and against any claim, demand or cause of action of whatever kind or nature arising out of any misconduct of FOUNDATION not included in subsection 21.1 above and for which the City, its agents, servants or employees are alleged to be liable. This subsection shall not apply, however, to any such liability as may be the result of the gross negligence or willful misconduct of the City, its agents, servants or employees. 21.3 Subrogation. The terms of insurance policies referred to in Section 20 shall preclude subrogation claims against FOUNDATION, the City and their respective officers, employees and agents. 21.4 The provisions of this Section 21 shall survive the termination and /or expiration of this Agreement. SECTION 22. NO LIENS. FOUNDATION agrees that it will not suffer, or through its actions or anyone under its control or supervision, cause to be filed upon the Center or the Premises any lien or encumbrance of any kind. In the event any lien is filed, FOUNDATION agrees to cause such 28 Page 217 of 408 lien to be discharged within thirty (30) days of reciept of notice from the City concerning the subject lien, and in accordance with the applicable law. If this is not accomplished, the City may automatically terminate this Agreement, without further notice to FOUNDATION. SECTION 23. FOUNDATION EMPLOYEES AND MANAGERS. 23.1 The City and FOUNDATION recognize that in the performance of this Agreement, it shall be necessary for FOUNDATION to retain qualified individuals to effectuate and optimize FOUNDATION's management and operation of the Center. FOUNDATION shall conduct background checks for its employees working at the Center, consistent with the criteria utilized by the City for evaluating applicants for employment. Any such individuals, whether employees, agents, independent contractors, volunteers, and /or other, retained by FOUNDATION for such purpose(s) shall not be deemed to be agents, employees, partners, joint venturers or associates of the City, and shall not obtain any rights or benefits under the civil service or pension ordinances of the City or any rights generally afforded classified or unclassified employees of the City; further they shall not be deemed entitled to the Florida Worker's Compensation benefits as employees of the City. Additionally, FOUNDATION, and /or any employees, agents, independent contractors, volunteers, and /or others, acting under the authority and /or with the permission of FOUNDATION for the purpose set forth herein, shall never have been convicted of any offense involving moral turpitude or a felony. Failure to comply with this provision shall constitute cause for the termination of this Agreement upon thirty (30) days written notice and opportunity to cure. FOUNDATION shall have an experienced manager or managers overseeing the Center at all times. Any criminal activity at the Center caused by or knowingly permitted by FOUNDATION shall result in automatic termination of this Agreement. 23.2 Contract Administration. a. The City's contract administrator shall be the City Manager and /or his designee. FOUNDATION shall name a specific individual to serve as its contract administrator. 29 Page 218 of 408 The City's contract administrator shall have the authority to give all approvals for the City while administering this Agreement, with the exception of items which would require City Commission approval. The City's contract administrator: (i) Shall be the liaison between the City and FOUNDATION on all matters relating to this Agreement. (ii) Shall be responsible for ensuring that any information supplied by FOUNDATION is property distributed to the appropriate City departments. (iii) Shall be responsible for contract compliance by FOUNDATION (including, without limitation, FOUNDATION's activities, programming, operations, management, and maintenance of the Center). c. FOUNDATION shall name an individual who shall serve as the general manager of the Center and who: (i) Shall be the liaison between the City and FOUNDATION on all matters relating to this Agreement. (ii) Shall be responsible for the day -to -day management and operation of the Center. (iii) Shall be responsible for providing supervision and direction to the Center's employees, agents, contractors, and /or volunteers. 23.3 "Key Person" Clause. The Parties acknowledge that, in recognition of the success of the FOUNDATION's adaptive beach days, and Ms. Sabrina Cohen's instrumental efforts with regard thereto, the City's selection of the FOUNDATION, and Ms. Sabrina Cohen's participation as part of the FOUNDATION's Board and/or management, is an integral and primary consideration for City's decision to approve this Agreement. Accordingly, the FOUNDATION shall exercise its best efforts to ensure the continuing, ongoing and active participation of Ms. Sabrina Cohen as part of the Adaptive Recreation Center project. SECTION 24. NO IMPROPER USE. FOUNDATION will not use, nor suffer or permit any person to use in any manner whatsoever, the Center or the Premises for any improper, immoral or offensive purpose, or for any purpose in violation of any Federal, State, County, or municipal ordinance, rule, order or 30 Page 219 of 408 regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. FOUNDATION shall not use the Center or the Premises for any unlawful purpose and shall comply with all laws, permitting, and licensing requirements now in force or hereafter adopted, applicable to the Center or the Premises or the uses and activities conducted on the Center or the Premises. FOUNDATION agrees not to use the Center or the Premises for, or to permit operation of any offensive or dangerous activity, nuisance or anything against public policy. Except as may result from acts of force majeure, FOUNDATION agrees that it will not allow the Center or the Premises to become unoccupied or vacant. FOUNDATION shall take appropriate precautions to prevent fire on the Center or the Premises, maintaining existing fire detection devices and extinguishing equipment at all times. SECTION 25. NO DANGEROUS MATERIALS. FOUNDATION agrees not to use or permit in the Center or the Premises the storage of illuminating oils, oil lamps, turpentine, gasoline, benzine, naphtha, or other similar substances, or explosives or any kind, or any substance or thing prohibited in the standard policies of fire insurance companies in the State of Florida. SECTION 26. NO CLAIM AGAINST CITY OFFICERS, EMPLOYEES, INDIVIDUALS. It is expressly understood and agreed by and between the parties hereto that all individuals, employees, officers, and agents of the City are acting in a representative capacity and not for their own benefit; and that neither FOUNDATION, nor any of its employees, agents, contractors, volunteers and /or others, shall have any claim against them or any of them as individuals in any event whatsoever in conjunction with any acts or duties which are reasonably related to the performance of their duties. SECTION 27. DEFAULT AND TERMINATION. If either Party fails to perform in accordance with any of the terms and conditions of this Agreement, and such default is not cured within thirty (30) days after written notice is given, the non - defaulting Party shall have the right to terminate this Agreement and, as the case may be, 31 Page 220 of 408 either vacate or re -enter the Center, without further notice or demand. At its option, either Party may also pursue any and all legal remedies available to seek redress for such default. The default and termination rights afforded the parties in this Section 27, shall in no way limit or otherwise preclude the City from exercising such other rights to terminate this Agreement, as may be expressly provided in other sections hereto. SECTION 28. PROCEDURE UPON EXPIRATION AND /OR TERMINATION BY CITY. 28.1 FOUNDATION shall, on or before the last day of the term herein, or the sooner termination thereof, peaceably and quietly leave, surrender and yield unto the City, the Center, together with any and all fixtures located at or on the Center and used by FOUNDATION in the maintenance, management or operation of the Center, excluding any equipment, furnishings, appliances or other personal property which can be removed without material injury to the Premises, free of all liens, claims and encumbrances and rights of others, and broom - clean, together with all structural changes, alterations, additions, and improvements which may have been made upon the Center, in good order, condition and repair, reasonable wear and tear excepted, subject, however, to the subsequent provisions of this subsection. Any property which pursuant to the provisions of this subsection is removable by FOUNDATION on or at the Center upon the termination of this Agreement and is not so removed may, at the option of the City, be deemed abandoned by FOUNDATION, and either may be retained by the City as its property, or may be removed and disposed of by City, at the sole cost of the FOUNDATION, in such manner as the City may see fit. If the Center isnot surrendered at the end of the term as provided in this subsection, FOUNDATION shall make good to the City all damages which the City shall suffer by reason thereof, and shall indemnify, the City against all claims made by a succeeding occupant (if any), so far as such delay is occasioned by the failure of FOUNDATION to surrender the Premises as and when herein required. 28.2 FOUNDATION covenants and agrees that it will not enter into agreements (whether express or implied) relating to the Center for a period of time beyond the stated 32 Page 221 of 408 expiration date of this Agreement. 28.3 In the event of termination of this Agreement for any reason, if the City is still in possession or control of unexpended Project Donations then, along with its notice of termination (assuming the City is terminating) or, within thirty (30) days of receipt of a notice of termination from the FOUNDATION, the City shall provide the FOUNDATION with an accounting of the Project Donations, along with a check in an amount equal to the unexpended Project Donations in the CITY's possession or control. SECTION 29. TERMINATION FOR CONVENIENCE OR FOR LACK OF FUNDING. 29.1. The FOUNDATION and the City, through its City Manager, shall each have the right to terminate this Agreement for convenience at any time prior to City's execution of the agreement with the architect/engineer for the design of the Center, with each Party to bear its own costs and fees. 29.2. The FOUNDATION and the City, through its City Manager, shall each have the right to terminate this Agreement for convenience without penalty or liability if, pursuant to Section 6 of this Agreement, the City and FOUNDATION are unable to agree on the final budget of the Project Costs for the design, development, and construction of the Center. 29.3. The FOUNDATION shall have the right to terminate this Agreement for its convenience if, as part of the design reviews for the Center, changes to the plans and specifications are required by the applicable City boards or agencies having jurisdiction, and such changes render the Center economically unfeasible. 29.4. If the FOUNDATION has not contributed the total Project Costs to the City within three (3) years following the City Commission's approval of the Concept Plan, or if the FOUNDATION has not met any of the milestones set forth in Section 7 of this Agreement, the City, through its City Manager, may terminate this Agreement for its convenience. 29.5. In the event that FOUNDATION has insufficient funding at any time during the Term, such that it can no longer manage and operate the Premises in accordance with the 33 Page 222 of 408 goals and priorities and uses herein, then the City may, at its sole discretion: (i) supplement any lack or loss of funds in order to allow FOUNDATION to continue to manage and operate the Center; or (ii) terminate this Agreement for its convenience. 29.6. Any termination for convenience shall be effective upon thirty (30) days written notice to the other Party. In the event of a termination for convenience of this Agreement pursuant to this Section 29 or any subsection thereof, the procedure upon termination, as set forth in Section 28, shall govern and control, and, except as otherwise stated herein, neither Party shall have any liability or owe any further obligation to the other Party. SECTION 30. NOTICES. All notices from the City to FOUNDATION shall be deemed duly served if mailed by registered or certified mail to FOUNDATION at the following address: Sabrina Cohen Foundation, Inc. 1800 Sunset Harbour Drive #2406 Miami Beach, Florida 33139 Attention: All notices from FOUNDATION to the City shall be deemed duly served if mailed by registered or certified mail to City at the following address: with copies to: City of Miami Beach City Manager 1700 Convention Center Drive Miami Beach, Florida 33139 Attention: City Manager City of Miami Beach 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Attention: Asset Manager FOUNDATION and the City may change the above mailing addressed at any time upon giving the other Party written notification. All notice under this Agreement must be in writing. SECTION 31. NO DISCRIMINATION. 34 Page 223 of 408 The FOUNDATION agrees to comply with City of Miami Beach Human Rights Ordinance, as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment, housing, public accommodations, or public services, on the basis of actual or perceived race, color, national origin, religion, sex, intersexuality, sexual orientation, gender identity, familial and marital status, age, ancestry, height, weight, domestic partner status, labor organization membership, familial situation, political affiliation, or disability.. All facilities located on the Center shall be made available to the public, subject to the right of FOUNDATION to establish and enforce reasonable rules and regulations to provide for the safety, orderly operation and security of the facilities. SECTION 32. VENUE/WAIVER OF JURY TRIAL /DISPUTE MEDIATION. 32.1 This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami -Dade County, Florida, if in state court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, CITY AND FOUNDATION EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 32.2 If a dispute arises out of, or related to, this Agreement, or the breach thereof, and if the dispute cannot be settled through negotiation, the parties agree first to try in good faith to settle the dispute by mediation administered by the American Arbitration Association, or other similar alternative dispute resolution organization, person or source agreeable to the parties, before resorting to litigation or other dispute resolution procedure. SECTION 33. LIMITATION OF LIABILITY. The City desires to enter into this Agreement only if in so doing the City can place a limit on its liability for any cause of action for money damages due to an alleged breach by the City of 35 Page 224 of 408 this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Contractor hereby expresses his willingness to enter into this Agreement with Contractor's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of $10,000, less the amount of all funds actually paid by the City to Contractor pursuant to this Agreement. Accordingly, and notwithstanding any other term or condition of this Agreement, Contractor hereby agrees that the City shall not be liable to the Contractor for damages in an amount in excess of $10,000, which amount shall be reduced by the amount actually paid by the City to Contractor pursuant to this Agreement, for any action or claim for breach of contract arising out of the performance or non - performance of any obligations imposed upon the City by this Agreement. Nothing contained in this paragraph or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability as set forth in Section 768.28, Florida Statutes. SECTION 34. MISCELLANEOUS PROVISIONS. 34.1 City's Governmental Capacity. Nothing in this Agreement or in the parties' acts or omissions in connection herewith shall be deemed in any manner to waive, impair, limit or otherwise affect the authority of the City in the discharge of its police or governmental power. 34.2 Representation on FOUNDATION Board of Directors. The FOUNDATION agrees that the City Manager, or his or her designee, shall be a voting member of the FOUNDATION's Board of Directors ( "Board "), as of the Effective Date, with voting power equivalent to 1 /6th of the total members of the Board. For example, if the Board consists of six (6) members (including the City Manager or designee), the City Manager's (or designee's) vote shall be equivalent to one (1) vote; if the Board consists of twelve (12) members, the City Manager's vote shall be equivalent to two (2) votes; and so on. 34.3 Entire Agreement. This Agreement, together with the attachments hereto, contains all of the promises, agreements, conditions, inducements and understandings between 36 Page 225 of 408 City and FOUNDATION concerning the operation and management of the Center, and there are no promises, agreements, conditions, understandings, inducements, warranties or representations, oral or written, express or implied, between them other than as expressly set forth herein and in such attachments thereto or as may be expressly contained in any enforceable written agreements or instruments executed simultaneously herewith by the parties hereto. 34.4 Waiver; Modification. No covenant, agreement, term or condition of this Agreement shall be changed, modified, altered, or waived except by a written instrument of change, modification, alteration, or waiver executed by City and FOUNDATION. No waiver of any default shall affect or alter this Agreement, but each and every covenant, agreement, term and condition of this Agreement shall continue in full force and effect with respect to any other then existing or subsequent default thereof. 34.5 Remedies Cumulative. Each right and remedy of either Party provided for in this Agreement shall be cumulative and shall be in addition to every other right or remedy provided for in this Agreement, or now or hereafter existing at law or in equity or by statute or otherwise (except as otherwise expressly limited by the terms of this Agreement), and the exercise or beginning of the exercise by a Party of any one or more of the rights or remedies provided for in this Agreement, or now or hereafter existing at law or in equity or by statute or otherwise (except as otherwise expressly limited by the terms of this Agreement), shall not preclude the simultaneous or later exercise by such Party of any or all other rights or remedies provided for in this Agreement or now or hereafter existing at law or in equity or by statute or otherwise (except as otherwise expressly limited by the terms of this Agreement). 34.6 Performance at Each Party's Sole Cost and Expense. Unless otherwise expressly provided in this Agreement, when either Party exercises any of its rights, or renders or performs any of its obligations hereunder, such Party shall do so at its sole cost and expense. 34.7 Time is of the Essence. Time is of the essence with respect to all matters in, and 37 Page 226 of 408 requirements of, this Agreement as to both City and FOUNDATION including, but not limited to, the times within which the FOUNDATION must raise the Project Donations necessary for the design, development and construction of the Center, and the times within which the City must commence and complete construction of the Center. 34.8 No Representations. City and FOUNDATION have made no representations herein as to the condition of the Premises. 34.9 Partnership Disclaimer. FOUNDATION acknowledges, represents and confirms that it is an independent contractor in the performance of all activities, functions, duties and obligations pursuant to this Agreement. The parties hereby acknowledge that it is not their intention to create between themselves a partnership, joint venture, tenancy -in- common, joint tenancy, co- ownership or agency relationship for the purpose of this Agreement, or for any other purpose whatsoever. Accordingly, notwithstanding any expressions or provisions contained herein, nothing in this Agreement, shall be construed or deemed to create, or to express an intent to create, a partnership, joint venture, tenancy -in- common, joint tenancy, co- ownership, or agency relationship of any kind or nature whatsoever between the parties hereto. The provisions of this Section 34.9 shall survive termination and /or expiration of this Agreement. 34.10 Not a Lease. It is expressly understood and agreed that no part of the Property or Center, or any part, parcel, building, structure, equipment or space is leased to FOUNDATION; that this Agreement is solely in the nature of a funding and management agreement, and is not a lease, and in no event shall this Agreement be construed to confer any legal or equitable interest of any kind whatsoever in the Center or the Premises. The FOUNDATION's license to operate and manage the Center shall continue only so long as this Agreement remains in effect, and provided further that FOUNDATION complies with the undertakings, provisions, agreements, stipulations and conditions of this Agreement. 38 Page 227 of 408 34.11 No Third Party Rights. Nothing in this Agreement, express or implied, shall confer upon any person, other than the Parties hereto and their respective successors and assigns, any rights or remedies under or by reason of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused their names to be signed and their seals to be affixed; all as of this day and year first written above. Attest: ? CITY OF MIAMI B1=AC • _\ F3A �C City CI-rk '#� Iinyor 4 `O' STATE OF FLORIDA ) �� rte: SSc C , 1 CH COUNTY OF MIAMI -DADS ) .,,_,, _.•.•,� S9"- The foregoing instrument was acknowledged before me this 31 t day of Ockb\9eAr. , 2017, by Mayor Philip Levine and Rafael Granado, City Clerk, or their designees respectively, on behalf of the CITY OF MIAMI BEACH, known to me to be the persons described in and who executed the foregoing instrument, and acknowledged to and before me that they executed said instrument for the purposes therein expressed. WITNESS my hand and official seal, this J1 day ofock \) , 2017. My Commission Expires: ,y ,. NICHOLASEKALLERGIS Notary Public - Stated Florida • : CA •: • Commission! GC 141820 •;rr�J} My Comm. EKpresSep 6,2021 .....� Bonded lMough Neborvlhdary Assn 1V C1aSY� Notary Public, State of Flori Commission No.: 39 Page 228 of 408 at Large APPROVED AS TO FORM & LANGUAGE 8 FO EXECUTION •} (6r3t r(7 1 I City Attorney (L 19 Date Attest: STATE OF FLORIDA ) SS: COUNTY OF MIAMI -DADE ) SABRINA COHEN FOUNDATION, INC. Sabrina Cohen, President The foregoing instrument was acknowledged before me this day of , 2017, by Sabrina Cohen, on behalf of the Sabrina Cohen Foundation, Inc., known to me to be the person described in and who executed the foregoing instrument, and acknowledged to and before me that they executed said instrument for the purposes therein expressed. WITNESS my hand and official seal, this day of -rn l , 2017. My Commission Expires: YAMILEX MORALES Notary fvbkk - State of Florida Commission 1 GG 07135S My Comm. E>mires Man 16.2021 Bond d Mph ■iotirY cry Aw w Notary P .lic, State of Florida at Large ommis on No.: 40 Page 229 of 408 EXHIBIT A [SKETCH OF PREMISES] 41 Page 230 of 408 • . king Lot Map 401 it 1 p ' + , . � -----. t , '. 11E 1► PARKIN G ' ,1 4' i 'milk f M t. _ a, ; ^S ' �aa.......� . . . , . i •. • y� 35 HtE DEpartrndlt Parking SpeCeS ' , r 6\ • .. for ■ r r` ►�, 1� . • , , „„, ei ,. T Tye ' �` ^^ /Lei- j • • t ,..„ _ ,,,,, _ .... ... ,. .......___ .,.. 'rl ; 139 PUaic Parlcinq Spaces h t.J5J/p � r �L II . .,. r x / � f = •I� , 1..‘,- � ^ r.. �- �o �,� Beach > +r. �' . '4s , ,, ,o •, , View. , ° , 4 e P r �. ..is d •- .. x,: di 00 a , a v) vs vs v v l ,:.. ' t .';' j y 4� J ! re; • Ft ..s...1.. ,., ,., . .. .._ • ; ,, tc TYPE o 0.01 0.01 0 C tes • PARKING SPACE139 ,..,,._,. PROPOSED SITE PLAN: 60 FT FIRE STATION — 5301 COLLINS AVENUE FIRE 1 STATION W 24 Fr-A41-N. PROPOSED LEVEL 0 3D VIEW (MASSING): 530x1 Goilins ?Awe DESCRIPTION Ground Floor: Second Floor: TOTAL: WEST AREA EAST AREA SUBTOTAL 2,000 SF 2,750 SF 4,750 SF 2,000 SF 2,750 SF 4,750 SF 9,500 SF Page 232 of 408 CO DOMINION FORGING RELATIONSHIPS. BUILDING RESULTS. DOMINION BUILDERS, LLC 4942 Le Jeune Road, Suite 203 Coral Gables, FL33146 305.661.2700 Office 305.397.1188 Fax License #: CGC1516478 dominionbuild.com April 301h, 2018 Ms. Sabrina Cohen President / Foundation Sabrina Cohen Foundation Miami Beach, FL Re: Sabrina Cohen Foundation — Adaptive Recreation Center 5301 Collins Avenue Miami Beach, FL Proposal #17194 Dear Ms. Cohen: We are pleased to present our conceptual budget in the amount of Five Million Two Hundred Eighteen Thousand Seven Hundred Fifty Two and 00/100 Dollars ($5,218, 752) as per the conceptual drawings dated February 15tn 2018 by Kobi Karp. The attached Schedule of Values, and Notes & Qualifications are included as part of this proposal. Thank you for the opportunity to provide you with our services. Sincerely, Neil L. Hammack Project Executive Page 233 of 408 Schedule of Values General Requirements Concrete and Masonry Metal Railings and Screens Rough Carpentry Millwork and Cabinets Stucco Roof Doors, Frames and Hardware Glass and Glazing Drywall and Acoustical Ceilings Flooring Painting Toilet Accessories Lockers Appliances — Juice Bar Athletic Equipment Roof Top Pool and Planters Elevators Fire Sprinklers Plumbing HVAC Electrical Earthwork and Utilities Landscaping Subtotal Insurance Subtotal Fee Total Page 234 of 408 372,690 1,175,000 315,010 25,000 32,000 67,500 185,000 36,200 204,170 329,505 321,000 28,890 3,750 13,500 15,000 30,000 250,000 280,000 32,100 102,720 118,770 192,600 375,000 175,000 4,680,495 70,207 4,750,702 468,050 5,218,752 2 Notes and Qualifications 1) All work is to be completed during normal working hours (Monday through Friday, 7:30 am to 3:30 pm) 2) The exact scope of the work is based upon the drawings provided and the Notes & Qualifications included in this proposal. Additional work requested by owner, architect, government authorities, utility companies, code officials, etc., will be completed at additional cost. 3) The following items are not included in this proposal: a. Permitting and other jurisdictional fees and procurement cost b. Engineering /Design Calculations /Signing and Sealing of drawings by an Architect and /or a Professional Engineer c. Any work that is not specifically indicated on the drawings provided d. Additional work requested by owner, architect, government authorities, utility companies, code officials, etc. e. Low voltage cabling and terminations f. Smoke evacuation testing g. Quick ship fees h. Signage i. Window treatments j. Builders risk policy k. Inspection fees I. Any work that is not specifically indicated in this proposal m. Removal of hazardous materials n. Furniture 4) Dominion Builders, LLC will diligently obtain and review all information made available to it with regards to the existence of sub - surface or embedded services. Unless due to gross negligence by the Contractor, the owner will absorb all costs associated with repairs to sub - surface or embedded services that are damaged during construction. 5) Owner will, at no cost to the contractor, provide clear access to the property to enable parking of contractors work vehicles, delivery of materials, and staging of equipment. Page 235 of 408 3 SABRINA COHEN FOUNDATION Sabrina Cohen Foundation Adaptive Recreation Center 5301 Collins Ave., Miami Beach, FL 33140 DRAFT CONCEPT PLAN - 04/30/2018 Budget and Operating Plan To: City of Miami Beach From: Sabrina Cohen Foundation 1800 Purdy Ave, Suite 2406, Miami Beach, FL 33139 Tel. 305 - 968 -8024 Page 236 of 408 BUDGET AND OPERATING PLAN 1 2018 SABRINA COHEN 'FOUNDATION The Sabrina Cohen Foundation (SCF) is a 501c3 nonprofit organization dedicated to providing adaptive fitness and recreational programs that offer a better quality of life for individuals living with disabilities. Our slogan is "Putting Lives Back into Motion." Sabrina Cohen is a native of Miami Beach, Florida and the President/Founder of SCF. Sabrina endured a severe C3 -5 spinal cord injury in 1992 from a car accident and learned to use her voice to educate others about paralysis. In 2006, she established SCF to educate the public about Regenerative Medicine and raise funds for research, later introducing quality of life initiatives to its mission to improve daily living for the disabled community. In 2012, the Sabrina Cohen Foundation approached Miami Beach Officials with a novel idea: Let's create a Beach for ALL. In the summer of 2016, SCF launched "Adaptive Beach Days," a program that provides disabled individuals, their family and friends direct access to the beach and ocean, adaptive surfing, swimming, adaptive yoga / meditation and art therapy - like never before. The twice - monthly program at 6475 Collins Avenue features a team of qualified staff, interns and volunteers (from Miami Beach Senior High, Ocean Rescue, University of Miami, FIU and Jackson Memorial Hospital) who work together to stage an entire area of the beach, including a platform of access decks across the sand, tents, beach wheelchairs and other adaptive beach equipment for lounging and shade. Since its inception, the demand for this program emerged rapidly. To date, "Adaptive Beach Days" has served: • Over 2,000 visitors including Miami Beach, Miami -Dade and Broward County residents • Tourists from France, Turkey, Venezuela and Italy • Disabled individuals, seniors, veterans and children with special needs ranging between 5 - 65 years old BUDGET AND OPERATING PLAN 1 2018 Page 237 of 408 �� SABRI \A CO EN FOU \DATIO\ With the success of the program, word of mouth and social media, the program has attracted local, national and international attention. Today, SCF is expanding from "pop -up" programming to building a permanent Center for year round beach access, providing even greater opportunities for the disabled community. The development of an Adaptive Recreation Center will be a first of a kind oceanfront facility on the east coast catering exclusively to individuals living with disabilities. Visitors will indulge in a uniquely empowering experience, combining indoor and beachside physical fitness with recreational activities that promote mental and spiritual wellness in one central, safe and comfortable location. On October 31, 2017, Miami Beach City Officials voted UNANIMOUSLY to allow the Sabrina Cohen Foundation to begin raising funds for the nation's first fully accessible "Adaptive Recreation Center." The Center will be located on oceanfront property at 5301 Collins Avenue. This Center will be the pinnacle of a decade of advocacy, allowing the organization to better serve those with disabilities on an ongoing basis for decades to come. SCF's overall mission will expand to include management and operation of the Center on a full -time, day -to -day basis, as outlined in the Management Agreement between SCF and the City of Miami Beach. This Center will allow programming to increase from 16 events per year in its current "pop -up" style to creating recreational activities, beach access and fitness programs all year round. In time, SCF envisions the Center and its programs to serve as a model for many other cities to follow with our guidance. The Issue (until now): When people with disabilities create their everyday to -do list, they oftentimes prioritize a lot of things over outdoor fun. Leisure isn't something that is put at the top of their list because of limited transportation, inaccessible facilities and people with disabilities don't often think about recreation for themselves because society has "included them" by letting them watch, rather than finding a way for them to participate in activities. In almost every community, the beach is a "no -go zone" because the sand is difficult to navigate for someone with mobility issues. BUDGET AND OPERATING PLAN 12018 Page 238 of 408 �� SABRI \A COH F \ FOU \DATIO\ "Putting lives back into motion" Populations Served will include: • Disabled Citizens Wounded Warriors • Senior Citizens • Children with Special Needs Approximately 56 million Americans today have a disability; The obesity rate for children with disabilities in the U.S. is 38% higher than for children without disabilities; Adults with disabilities are physically active about half as often as adults without disabilities (12% vs. 22 %); By the year 2030, 71.5 million Baby Boomers will be over the age of 65 and demanding services and environments that address their age - related physical changes. • President's Council on Fitness, Sports & Nutrition / I Can Do lt, You Can Do It Community Volunteer Benefits: Over the past two decades a growing body of research indicates that volunteering provides individual health benefits in addition to social ones. Those who volunteer have lower mortality rates, greater functional ability, and lower rates of depression later in life than those who do not volunteer. Perhaps the biggest benefit people get from volunteering is the satisfaction of incorporating service into their lives and making a difference in their community and country. The Adaptive Recreation Center will aim to provide worthwhile and invaluable reasons to serve, such as pride, satisfaction, and accomplishment. We will be recognized as a place where we: NI. Solve Problems for the disabled 4. Strengthen our Community 4- Improve Lives BUDGET AND OPERATING PLAN 12018 Page 239 of 408 ��,SABRI \A COH =\ 'FOUNDATION The Sabrina Cohen Foundation will manage a 2018 -2019 $10M Fundraising Campaign to build and operate the Adaptive Recreation Center Gift Table (Appx. Number / Range Of Gifts anticipated to Reach $10M Goal) Number of Gifts: 2 2 4 4 10 -20 In the Range: total: $2,000,000 $4,000,000 $ 1,000,000 $2,000,000 5500,000 $2,000,000 $250,000 $1,000,000 $100,000 and under $1,000,000 Page 240 of 408 BUDGET AND OPERATING PLAN 1 2018 $5,000,000 RAISE CAPITAL' ' "°" . Bricks & Mortar $4,000,000 Estimate $250 -$300 / sq. ft. Design Architecture / Engineer fees $500,000 6 -9 months completion Reserve Fund $500,000 Unforeseen /Emergency ASE II $5,000,000 RAISE OPERATIONS Year 1 — Staff / Programs Operations $300,000 Equipment / Furniture $350,000 Gym / Beach Equipment Office Furniture Endowment $4,250,000 Ongoing Maintenance 10% annual Building + Equipment Gift Table (Appx. Number / Range Of Gifts anticipated to Reach $10M Goal) Number of Gifts: 2 2 4 4 10 -20 In the Range: total: $2,000,000 $4,000,000 $ 1,000,000 $2,000,000 5500,000 $2,000,000 $250,000 $1,000,000 $100,000 and under $1,000,000 Page 240 of 408 BUDGET AND OPERATING PLAN 1 2018 SABRINA 'COHEN FOUNDATION Open S . ace G m NAMING OPPORTUNITIES Nutrition /Health Snack Zone Room / Pro ram Activities Accessible Chan • in Room Welcome Center Spacious Storage Area The SCF Adaptive Recreation Center will give donors the chance to show their support through: Naming Opportunities throughout the Center; Foundation Sponsorship Opportunities; Benefactor's Wall / Monument; Corporate Sponsorships prominently displayed. SOURCES OF FUNDS WILL INCLUDE: Major Gifts • Foundations • Grants • Events • Social Media Campaign • Pillar Board • General BUDGET AND OPERATING PLAN 12018 Page 241 of 408 i COHE FOU N INA DATIO\ OPERATING STAF§Mak .. Center Manager Recreational Therapist BUDGET - Year 1 (a Assistant Gym Trainer Physical Therapy Asst. Lifeguard / Supervisor Locker Room Assistant Communications / PR Independent Contractors $45,000 $45,000 $20,000 $20,000 $40, 000 $20,000 $10,000 TBD * Volunteers and Interns to offset additional expenses PROF. TONAL FEES Accounting Legal Insurance Licenses Fundraising DA Y -TO -DAY $3,500 $5,000 $25,000 - $50,000 $1,000 $10,000 ( +) Electricity / Internet / Water Phone, Internet Software Office supplies Marketing/ Printing Building Maintenance Clean crew EQUIPMENT Beach equipment Gym Furniture Snack Zone $10,000 $2,000 $2,000 $2,000 $4,000 $10,000 $25,000 $100,000 $200,000 $25,000 $5,000 Indoor / Outdoor Peak Days Lifeguards, Class Instructors Waivers, Agreements, Policies City, State and County Hourly approximation Mind Body app Database, Flyers, Photograph 1 -2 x weekly Access Decks (125), Water i Electric Beach Chairs Vitaglide, Circuit Training - Weight System Desks, Lounge Area, Tables, TV's, PC's Frid e, Counter / Stools Page 242 of 408 BUDGET AND OPERATING PLAN 12018 SABRINA COI IE\ FOU \DATION ADAPTIVE RECREATION CENTER PROGRAMMING The center will feature a diverse menu of programs and amenities for members at a single convenient location, including: PROGRAM OPTIONS: CENTER FEATURES: Aqua Therapy / Swimming in the Ocean Welcome Center Adaptive Surf Juice Bar/ Healthy Snack Zone Art Therapy Locker Rooms / Changing Stations Adaptive Yoga / Meditation On -site Storage for beach equipment + Service Repair Area Accessible Gym Home Base for "Adaptive Beach Days" Fitness Classes (Power music; Weights, Thera -band, Vita glide) Fitness Zone - Open Space Gym Adaptive Snorkeling, Scuba Diving Ocean / Beach Access Pathway SeniorNA Activities Resource Center Lectures / Support Group Meetings Volunteer Training Area Music / Dance Therapy Rooftop Deck Community Partner Days /Nights Conference Space Cool Down Hydration / Shaded Lounging (escape from rainy weather) SCF Offices HOURS OF OPERATION: Monday 1 O<1m — 1 lam; lam — 7pm Tuesday 1 (L m — 1 pm: -fpm — 7pm Wednesday Thursday Friday Saturday Sunday 10am —1 pm; 4pm — 7pm 10am — 1 pm; 4pm — 7pm 8am -6pm 8am — 6pm * Times and hours of operation subject to change based on demand. Page 243 of 408 BUDGET AND OPERATING PLAN 12018 SABRI\A COI I F FOUNDATION Revenue Revenue Streams: MIIMIN111111111 .111 Service fees will range anywhere from $15 for a single class to $299 monthly for an all access Beach Membership to annual fees, with affordable options in between (costs are approximate numbers and will be based on number of space /participants /members). Certain services will be discounted for Miami Beach residents, subsidized or available at no cost. 4- Adaptive Beach Club Membership — daily visitor passes, monthly, class pack Full Center Membership 4- Ocean Activities Membership 'Al. Gym memberships One -on -one Services (Training / Beach Time) d` Group Classes - ie. $99 Five classes (just under $20 /class); $180 Ten Classes ($18 /class); $300 Twenty Classes Concession for Juices / Healthy Zone 4- Sponsor a Participant 4 Community days / nights (donation per partnering organization) 4. Nutrition / Ocean Seminars (scientific benefits) I. Beach rentals (w/ or w /out attendant, tent, lounge chairs) - ie. $100 Private Beach Day; $299 All access month Product / Beach Gear sales The Adaptive Recreation Center will depend on the community that it will support. We anticipate many generous donations from our friends by raising money in interesting ways that support our mission. We also anticipate program sponsorships covered by corporations, universities and like- minded organization partnerships to sustain our work year after year. BUDGET AND OPERATING PLAN 12018 Page 244 of 408 SABRI \A 'CO \ 'FOUNDATIO\ With the development of the Adaptive Recreation Center, the Sabrina Cohen Foundation will continue to defy odds, push limits and inspire others to reach their full potential. "Treat a person as he is, and he will remain as he is. Treat him as he could be, & he will become what he should be." - Coach Jimmy Johnson HISTORY: Sabrina Cohen, a c5 quadriplegic is a nationally recognized figure in the field of disability health and fitness advocacy. She is a national winner in Self Magazine's "Women Doing Good" competition, a WebMD American Health Hero and winner of the "Overcoming Adversity" category in the America Inspired National Competition. A motivational speaker since the age of 14, she has appeared on CNN, The Today Show, has been honored by the American Red Cross, and received a Certificate of Special Congressional Recognition for outstanding contributions and efforts on behalf of the community and government. Sabrina will lead all efforts to build and operate the Center. For more information about this project, contact us at 305.968.8024 or sabrina @sabrinacohenfoundation.org. 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