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LTC 386-2018 Board and Committee Biannual ReportsMIAMI BEACH OFFICE OF THE CITY MANAGER LTC No. 386-2018 TO: Mayor Dan Gelber and Members of he City Co FROM : Jimmy L. Morales, City Manager DATE: July11,2018 SUBJECT: BOARD AND COMMITTEE BIANN L REPORTS LETTER TO COMMISSION Attached for your review, please find the Board and Committee Biannual Reports submitted to the Office of the City Clerk for the period of January to June 2018 . Pursuant to City Code Section Sec. 2-22(13), the chairperson of each agency, board or committee, or his/her designee, shall biannually submit a completed written report to the City Commission and City Manager. The submitting agency, board or committee must approve the contents of the report prior to the presentation. If you have any questions, please feel free to contact the City Clerk at 305-673-7411. JLM/REG/cd We are committed to providing excellent public seNice and safety to all who live, work and play in our vibrant, tropical, historic community The following Boards & Committees did not submit a Bi-Annual Report Health Advisory Committee Youth Commission MIAMI BEACH BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Affordable Housing Advisory Committee CHAIRPERSON: David B. Smith CITY LIAISON: Alba Tarre NUMBER OF MEETINGS HELD: 6 ACTIVITY: January 2018 -June 2018 January Meeting: There was a lack of quorum for this meeting. Open discussion on the upcoming plans and role of the Committee. February Meeting: There was a lack of quorum for this meeting. Open discussion on the upcoming plans and role of the Committee. Due to the lack of quorum the Committee opted to defer the LHAP and Consolidated Plan review for the March meeting. March Meeting: The Committee held elections and discussed potential affordable hous i ng solutions to explore further: • Building homes out of shipping containers • Home sharing • Getting first-hand stories from the local workforce members who are experiencing challenges with obtaining affordable housing within the City. • Have University Architecture/Engineering school students propose affordable housing solutions For the City April Meeting: o Ms. Monem, a teacher from North Beach Elementary, presented on her challenges as a Miami Beach school teacher finding affordable housing. She shared that some of her challenges included: apartment space/ privacy, safety, commute, affordability, parkin g and availability. Stemming from the conversation the Committee would like to explore th e following recommendations: o The Affordable Housing Advisory Committee would like to explore the following recommendations: 1. Possible Motion -The Affordable Housing Advisory Committee would like to explore recommending that the Mayor and Commission support additional outreach efforts to promote t he First-Time Homebuyers Program. C:\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\AHAC BC Bi-Annual Report 07-02-2018 (F inal).Docx Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT Possible Motion: The Affordable Housing Advisory Committee would like to explore recommending that the Mayor and Commission explore a Public-Private trust to assis t in creating rent subsidies. o CDBG Coordinator, presented on the upcoming Consolidated Plan. The ne xt A HAC meeting will host public comments for the advertised Consolidated Plan. o HOME/SHIP Coordinator discussed the City intent to acquire a unit previous ly purchased with Federal funds that were foreclosed on. The City hopes to purchase an d resale the unit to an eligible owner. May Meeting: The Consolidated Plan/ Action Plan were presented. The Committee drafted the following motions 1.The Committee recognizes that there are numerous programs which have funds to distribute that cater to workforce housing (up to 120% AMI), such as assistance to first time home buyers and home owner rehabilitation, which many eligible persons are not aware of. In o rd e r to make said eligible persons aware of these available funds and programs, the Committee rec om mends that the Commission utilize existing resources to market the programs to the com munity. The Committee recommends that outreach begin as soon as possible in order for educato rs to capture these opportunit ies over the summer months. 2 . The Affordab le Housing Advisory Committee recommends that the Mayor and Commiss ion explore a Public-Private trust to assist in creating rent subsidie s. June Meeting: There was a lack of quorum for this meeting. Open discussion on t he upcoming plans to presen t to the Neighborhoods Committee. C :\Users\Clerdagc\Appdata\Local\Microsoft\Windows\ Temporary Internet Files \Content. Outlook\8Z6WTKBT\A HAC BC Bi-Annual Report 07-02-2018 (Final).Docx Pag e 2 MIAMI BEACH BOARDS AND COMMITTEE Bl-ANNUAL REPORT FUTURE ACTIVITIES: January 2018 -June 2018 o Present recommendations to the Neighborhood I Community Affairs Committee o AHAC will continue to study how City-owned properties might be developed to introduce additiona l affordable housing inventory into the City. o The AHAC will also continue to serve as part of the Citizen Participation proces s regarding Office of Housing and Community Services actions. C:\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WT KBT\AHAC BC Bi -Annua l Report 07-02 -2018 (Final).Docx Pag e 3 MIAMI BEACH BOARDS AND COMMITTEE 81-ANNU~L l'\c.-ul"'( 1 ACCOMPLISHMENTS: January 2018-June 2018 The AHAC has provided two recommendations via Letter to Commission: I C :\Users\Clerdagc\Appdata\Local\Microsoft\Windows\ Temporary Internet Files \Content. Outlook\8Z6WTKBT\AHAC BC Bi-Annual Report 07-02-2018 (Final).Docx Pa ge 4 BOARDS AND COMMITTEE Bl-ANNUAL REPORT JUNE 8, 2018 BOARD OR COMMITTEE NAME: Art in Public Places CHAIRPERSON: Alpesh Patel CITY LIAISON: Dennis Leyva NUMBER OF MEETINGS HELD: Five ACTIVITY: Artist Agreement SoundScape Park executed with artist, Bill Fontana. Attend Florida Association Public Art Administrators conference Call to Artists Collins Park Rotunda Call to Artists Flamingo Park City of Miami Beach Official Delegation Art Basel, Basel, Switzerland Conservation Treatment Dan Graham, Morris' De-Accession Judy Pfaff Graffiti mitigation Wendy Wischer, "Liquid Measures" Maintenance LED Lights and Software, "obstinate lighthouse" Maintenance South Pointe Park Pier Gate, "eloquent gate south pointe park pier" Maintenance Kev in Arrow, "Beatles Mandala (Amor+ Love)" Maintenance Dan Graham, "Morris's" Miami Beach Convention Center Franz Ackermann completion first phase . Miami Beach Convention Center Ellen Harvey completion of final measurements and order tiles Miami Beach Convention Center Joseph Kosuth completion of first phase electrical and order neon. Miami Beach Convention Center Sarah Morris completion final measurements and order tiles. Miami Beach Convention Center Joep Van Lieshout installation of footers. Selection Frida Escobedo artisUarchitect for Collins Park Rotunda Project. SoundScape Park Bill Fontana completion first and second phase of audio/video installation. FUTURE ACTIVITIES: Call to Artist Flam ingo Park Conservation Treatment Charles 0. Perry "untitled" Conservation Treatment Tobias Rehberger "obstinate lighthouse" Maintenance LED Lights Tobias Rehberger "obstinate lighthouse" Maintenance Tobias Rehberger "eloquent south pointe park pier gate" Miami Beach Convention Center completion of Franz Ackermann mural. Miami Beach Convention Center completion Ellen Harvey mural. Miami Beach Convention Center completion Joseph Kosuth neon text installation . Miami Beach Convention Center completion Sarah Morris mural. Miami Beach Convention Center completion Joep Van Lieshout sculptures. SoundScape Park completion Bill Fontana audio/video installation . Update AiPP Gu idelines ACCOMPLISHMENTS: Attended Florida Association Public Art Administrators conference Call to Artists Co ll ins Park Rotunda Call to Artists Flamingo Park De-Accession Judy Pfaff Ongoing Development Miami Beach Convention Center Art Project with Franz Ackermann Ongoing Development Miami Beach Convention Center Art Project with Elmgreen & Dragset Ongoing Development Miami Beach Convention Center Art Project with Ellen Harvey Ongoing Development Miami Beach Convention Center Art Project with Joseph Kosuth Ongoing Development Miami Beach Convention Center Art Project with Sarah Morris Ongoing Development Miami Beach Convention Center Art Project with Joep Van Lieshout Ongoing Development SoundScape Park Art Project with Bill Fontana Organized City of Miami Beach Official Delegation trip to Art Basel, Basel, Switzerland Maintenance Kevin A rrow, "Beatles Mandala (Amor+ Love)" Maintenance Dan Graham, "Morris"' Maintenance Tob ias Rehberger LED Lights and Software , "obstinate lighthouse" Ma intenance Tob ias Rehberger South Pointe Park Pier Gate, "eloquent gate south pointe park pier" I I MIAMI BEACH BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Audit Committee CHAIRPERSON: Bryan Rosenfeld CITY LIAISON: Mark Coolidge NUMBER OF MEETINGS HELD: 2, meetings were held on March 22, 2018 and Ma y 2, 2018 ACTIVITY: March 22, 2018 Meeting Agenda: • Selection of Chairman and Vice-Chairman • Follow-up on Items relating to BOO Audit Report o Two Follow-up Audits completed by the Office of Internal Audit o Continuous Auditing over the City's Treasury and Cash Disbursement functio ns o C itywide Fraud Risk Assessment Status • Internal Audit Activities o Audit Plan for FY 2017/18 o Cu rrent Status of Resort Tax, Sanitation and Internal Audits o Summary of Completed Audit Findings o Implementation of Audit Management Software (MKlnsight) slated for Ju ne 2018 o Long Beach, CA Peer Review Scheduled for June 11th_ 15th • Other Business o Office of Inspector General Update o Update on Collections of Parking Impact Fees by the City Attorney's Office 5/2/2018 Meeti ng Agenda: • Internal Audit Activities o FY 2017/18 Audit Plan with Current Status o Completed Internal Audit Findings (03/17/18 -05/02/18) o Be nchmark A nalysis o Audit Universe is currently being updated o FY 2016/17 and 2017/18 Internal Audit Recommendations Follow-up Discussio n C:\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\Bi-A nnual Report 2018 Jan-Ju ne -Audit Committee.Docx Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT • Resort Tax Audit Activities 0 Internal Tax Auditors Performance 0 External Contractors Performance • Sanitation Audit Activities 0 A ud it Universe 0 C u rrent Statu s C:\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\B i-Annual Report 2018 Jan-June -Audit Committee.Docx MIAMI BEACH BOARDS AND COMMITTEE Bl-ANNUAL REPORT FUTURE ACTIVITIES : • Presentation by Cro w e Horwath of the City's Comprehensive Annual Financial Report (schedu le s permittin g) • Discuss ion of Comp leted Audit Findings since the previous Audit Committee meeting • Discussi o n of FY 20 18/19 Audit Plan and its focus on high risk audit areas and t imely follow-up audits • Discussi o n of the completed audit universe and its high, medium and low risk a ud it areas • New Audit Management Software Presentation • Citywide Fraud Risk Assessment Update (negotiations with the top ranked prop osers are slated to start in mid-June 2018) C:\Users\Clerdagc\Appdata\Local \M icrosoft\Windows\Temporary Internet Fi les\Content.Outlook\8Z6WT KBT\Bi -Annual Report 2018 Jan-June -Audit Co m m ittee .Docx Pag e 3 BOARDS AND COMMITTEE Bl-ANNUAL REPORT MIAMI BEACH ACCOMPLISHMENTS: • Discussion with Information Technology Department staff concerning Atlanta's rec en t ransomware attack and Windows 7 slated January 2020 Microsoft support end. Revi ewed City's back-up procedures and detection controls for adequacy. • Received updates regarding the theft of funds from a City bank account and discu ss ed the Office of Internal Audit's review of ACH & Treasury internal controls to evaluate th eir effectiveness. • Requested Office of Internal Audit staff contact auditees (City departments, extern al contractors, etc.) to get an update concerning the corrective action taken in regards to audit findings issued during the past two years which was discussed at the Ma y 2 , 2018 meeting. MOTIONS March 22, 2 0 18 Meeting A motion was made by Ronald Starkman and seconded by Michael Weil to a ppoint Bryan Rosenfeld as the Chairperson of the Audit Committee by a vote of 5-0. Motion passed by a vote of 5-0. A motion was made by Ronald Starkman and seconded by Bryan Rosenfeld to ap point Michael Wei l as the Vice Chairperson of the Audit Committee. Motion passed by a vot e of 5-0. 1 A motion was made by Michael We il and seconded by Ronald Starkman for the C ity Ma nager I to ensure t hat t he Info rmation Technology Department is turning off the applic ation access control upon termination of a City staff. Motion passed by a vote of 5-0. 1 May 2 , 2018 Meeting A motion was made by Ronald Starkman and seconded by Deede Weithorn statin g "Giving the emphasis on the elimination of fraud, waste, and abuse; in addition to the creat ion of the 1 Inspector General function; and, after careful review of the risk assessment matrix , and current 1 workload in the Interna l Audit Department causes immediate concern, the Audi t Committee strongly rec o mmends t hat a minimum of one additional position be added to Inte rn al Audit I function to focus on contract compliance which should be revenue neutral to the City." Motion passed by a vote of 7-0. i I I C:\Users\C lerdagc\Appdata\Local \M icrosoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\B i-Annual Report 2018 Jan-J une -Audit Committee.Docx Pa ge 4 BOARDS AND COMMITTEE Bl-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: BOARD OF ADJUSTMENT CHAIRPERSON: BARTON GOLDBERG CITY LIAISON: ROGELIO MADAN DATE OF REPORT: January through June 2018 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 3 MEETIN G DATE Jan 5 Feb 2 Mar 2 Apr 6 May4 Jun 1 Totals: AGENDA ITEMS APPROVED DENIED DISCUSSION CONTINUED WIT HDRAWN 3 I 3 I I I I C A N c E L L E D 3 I 2 I I 1 I I C A N c E L L E D 2 I 1 I 1 I I I C A N c E L L E D 8 I 6 I 1 I 1 I I Note: Some totals may not match due to some items being removed from the Agenda at the las t minute. F:\PLAN\$zba\Bl-ANNUAL C ITY CLERK'S REPORTS\JAN -JUNE 2017 Bl-ANNUAL CITY CLERK'S REPORT.doc BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Budget Advisory Committee CHAIRPERSON: Ronald Starkman CITY LIAISON: John Woodruff NUMBER OF MEETINGS HELD: 7 ACTIVITY: 01/09/2018 Meeting Agenda: • Vote for Chairman and Vice-Chairman • Overview of Risk Management Division-Sonia Bridges, Risk Management Director • Overview of Reserves-John Woodruff, CFO • Program Budget Initiative-John Woodruff, CFO 02/13/18 Meeting Agenda: • Pension Investment Assumptions & Actuarial Impact-Michael Smith, HR Director • Convention Center Update-Maria Hernandez, Project Director • G.O. Bond Update-John Woodruff, Chief Financial Officer 03/13/18 Meeting Agenda: • Convention Center Operational/Booking Projections-Eva Silverstein, TCED Director • Information Technology-Ariel Sosa, IT Director • Risk Man agement Follow-up-Sonia Bridges, Risk Management Division Director 04/03/18 Meeting Agenda: • Fire Department Budget-Virgil Fernandez, Fire Chief • Transpo rt ation Department Budget-Jose Gonzalez, Transportation Director 04/24/18 Meetin g Agenda: • Police Department Budget-Dan Oates, Chief of Police • Parks & Recreation Department Budget-John Rebar, Parks & Rec Director 05/08/18 Meeting Agenda: • Public Works Department Budget-Roy Coley, Director • Commiss io n FY19 B udget Workshop and G.O. Bond Update John Woodruff, Chief Financial 1 Officer I 06/05/18 Meeting Agenda: • Prep for F inance Citywide Comm ittee/1st FY19 Budget Briefing-John Woodruff, Chief Financial 1 Officer • G.O. Bon d Update John Woodruff, Ch ief Financial Officer I I I I F:\OBPl\$BUD\BUDGET ADVISORY COMMITTEE\Biannual Reports\18-Biannual Reports\BAC BIANNUA L REPORT- Jan-June.Docx Pag e 1 BOARDS AND COMMITTEE 81-ANNU MIAMIBEACH FUTURE ACT IVITIES : • Committee briefing for 2nd and 3rd Finance Citywide Projects Committee Budget Briefi ng Meetings • FY19 Pro posed Operat ing and Capital Budget Overview for Public Hearings • Parking De pa rtm ent-u pdate MIAMI BEACH F:\OBPl\$BUD\BUDGET ADVISORY COMMITTEE\Biannual Reports\18-Biannual Reports\BAC BIANN UA L REPORT- Jan-June.Docx Pag e 2 BOARDS AND COMMITTEE Bl-ANNUAL REPORT Ronald Starkman was elected as the Chair of the Committee by a vote of 7-0. Carl Linder was elected as Vice-Chair by a vote of 7-0. Ms . Sonia Bridges, Risk and Benefits Division Director, reviewed and discussed: • Risk Management Claims Fund • Worker Compensation Terminology and Cost • Claims Breakdown by Claim Type • General and Auto Liability Claims • Safety Ini ti ative and Insurance Programs John Woodruff, Chief Financia l Officer, reviewed and discussed: • Policy Stabilization Funds and Fund Balance • Resort Tax Reserves Fund • General Fund Reserves John Woodruff, Chief Financia l Officer, rev iewed and discussed; • Current Budget Process Pro and Cons • Trans itio n to Program Budgeting • Identifying Programs • Program Budget instructions and samples Maria Hernandez, Convention Center Project Manager, reviewed and discussed: • Schedule update and project milestones • Constructi on phases and dates Convention Center has been closed • Other Co nvention Cen t er projects • Overall costs • 2018 Co nstruction Completion Plan • Potential locations where hotel could be constructed Ms . Donna Br ito , Executive Director; John Mccann, AnCo Consulting; and Kelly Adams, GRS Con su lting, 1 reviewed and discussed: • Fire and Police Pensi on Plan overv iew • Fire and Police Pension Plan asset allocation and total fund composite • Equity an a lysis • Investme nt performan ce review • 20 year p rojections Fi re and Police Pension Mr. Rick Rivera, Pension Adm inistrator; Melissa Moskovitz, GRS Consulting; reviewed and discu ss ed : • Current investment re tu rn assum tions and ke fundin metrics F:\OBPl\$BUD\BUDGET ADVISORY COMMITTEE\Biannual Reports\18-Biannual Reports\BAC BIANNUA L REP ORT- Jan-June.Docx Pa ge 4 BOARDS AND COMMITTEE Bl-ANNUAL REPORT • Estimated effect of investment return assumptions • Asset allocation vs target and policy • Miami Beach Employees Retirement Plan fund data • Performance returns John Woodruff, Chief Financia l Officer, reviewed and discussed: • Voter Referendum for General Election on November 6, 2018 • Debt capacity and program size • Different phases of public engagement • Program t imeline Ms. Eva Silverstein, Tourism, Culture, and Economic Development Department Director, gave a brief opening remarks regarding the Miami Beach Convention Center and its upcoming potential even ts and conferences. Mr. Dave Anderson, Regiona l Vice President-Spectra Venue Management, reviewed and discussed: • Miami Beach Conventi on Center Income Statement • 5 year plan of the Miami Beach Convention Center • Optimal Miami Beach Convention Center Event Mix • Key booking principals Mr. Rolando Aedo , Chief Operating Officer-Greater Miami Convention and Visitors Bureau, al s o sh ared the ' following information with the Committee: • Miami Beach Convention Center Promise • Miami Beach Convention Center Sales and Market Collaboration Plan • Miam i Beach Convention Center Citywide Goals, Target Market, and Sales Efforts • Global Network and C itywide Bookings • Potential Headquarter Hotel Mr. Ariel Sosa , Information Technology Department Director, reviewed and discussed: • Major Programing Functions • Efficiencies Implement ation • Financial Overview • New Telephone System Implementation • Permitting System and training offered to the public Michael Smith, Human Resources Director and Sonia Bridges, Risk Management Division Director, reviewed and discussed: • Revenue Trends • Operatin g Expenses • Self-Insu red Claims • Performa nce Plan Hig hlights • Tuition Reimbursement F:\OBPl\$BUD\BUDGET ADVISO RY COMMITTE E\Biannual Reports\18-Biannual Reports\BAC BIANNUAL REPORT- Jan -June.Docx Page 5 BOARDS AND COMMITTEE Bl-ANNUAL REPORT Mr. Virgil Fernandez, Fire Chief, reviewed and discussed: • Public Safety Communication Division (PSCD) transferred to the Fire department • Revenue trends • Salaries and benefits • Program budget • Fire department finan cial summary • Fire department challe nges Mr. Jose Gonzalez, reviewed and discussed: • Revenue t rends of Transportation Fund • Mystery rider program • Financial summary • People's T ransportati on Plan Fund (PTP) • Program bu dget • Citywide t rolley service • Performa nce measures Mr. Daniel Oates , Police Ch ief, reviewed and discussed: • Organiza ti onal chart and staffing study • Tech un it in place to run all tech support • School st affing (school resource officer) • Miami Be ach Police academy program • Red light cameras MOTION A motion was ma de by Car l Linder and seconded by Steve Zuckerman informing the Mayo r an d City I Commission that the Budget Advisory Committee supports the concept of adding dedicated Mi am i Beach ' I police officers at schools throughout Miami Beach. The Committee will provide add itional recommendation s on funding alternatives as the FY 2018/19 budget is further developed. The Motion passed by a vote of 8-0-1 . Mr. John Rebar , Parks and Recreation Department Director and Vianca Peron-Sellan, Ad mi nis trative Service Manage r, rev iewed and discussed : • Departme nt descriptio n • Major pro grams and f unction • General f un d revenue t rends • Park Ran gers • Financial summary funding source • Tennis centers • G.O. Bon ds parks proj ects F:\OBPl\$BUD\BUDGET ADVISORY COMMITTEE\Biannual Reports\18-Biannual Reports\BAC BIANNUAL REP ORT- Jan-June.Docx Page 6 BOARDS AND COMMITTEE Bl-ANNUAL REPORT John Woodruff, Chief Financial Officer, reviewed and discussed: • G.O. Bon d Update • FY19 Commission Budget Workshop Roy Coley, Publ ic Works Dire ctor, reviewed and discussed. • Water re ve nues and ex penditures • Water resale purchase from Miami-Dade County • Drinking water quality • Sewer bo nds • Sewer projects • Storm wa ter pumps • Sea leve l rise mitigati on • Street main tenance Tameka Otto Stewart , OBPI Director, reviewed the 151 Finance and Citywide Projects/Budget Bri efi ng Capital budget presentation wi t h the committee. MOTION: The Budget Advis ory Committee (BAC) approved a motion recommending that the City increase its capital funding over tim e t o better align the Capital Budget with the depreciation cost of its assets. Histo ric all y the City has not set aside sufficient amounts for renewal and replacement of its general assets, while increasing operati ng expenses and lowering millage rates. This has led to deterioration of City ass ets including roads , building infrastructure, and vehicles. It is especially important that a sinking f u nd be established to fund future replacement of short lived assets funded by the proposed GO bond . T he Motion passed by a vote of 6-0-3. MIAMI BEACH F:\OBPl\$BUD\BUDGET ADVISORY COMMITTEE\Biannual Reports\18-Biannual Reports\BAC BIANNUA L REP ORT- Jan-June.Docx Pa ge 7 Committee for Quality Education In Miami Beach January 1, 2018 -June 30, 2018 Overall, the Committee for the Quality of Education passed numero us resolutions all with one goal in mind. That is ensuring that our schools provide the very best public education possible for the children. To that end, the Committee sought to enhance programing and involvement of the City of Miami Beach in various areas and ensure that the students are provided a ll the benefits as provided in the compact entered into by the City of Miami Beach and the Miami Dade School Board. Also, in this day and age an emphasis was placed on ensuring student safety in the feeder pattern. Below are just the highlights of the work the Committee carried out over the semester. 1. At the January 23, 2018 meeting, the Committee for Quality of Educati o n recommended that the Mayor and Commission request a feasibility study be done pertaining to a drop off land on Dade Boulevard for Miami Beach Senior High School families. 2. At the January 23, 2018, the Committee for Quality of Education requested that the Miami Beach Mayor and Commission create a promotional media project highlighting each of Miami Beach's public schools and ensure the City's education webpage(s) remain on the City 's main website homepage as a quick link/ most visited icon. 3. During the February meeting a motion was passed to allow more than one more for m of radio communication between Miami Dade County Public Schools Police Officers and Miami Beach Police Department. 4. At the March 20, 2018 meeting, the Committee for Quality of Education Committee requested the Miami Beach Mayor and Commission ensure t hat our fe eder pattern schools are following all M-DCPS Anti-Bullying procedures. Also, that the City of Miami Beach monitor the feeder p attern schools to hopefully ensure that no child in the feeder pattern schools needs to use the Hope scholarship. The Hope Scholarship P rogram was established to provide the parent of a publi c school student, who was subjected to an incident listed under the program eligibil ity, an opportunity to transfer the student to another public school or to request a sc holarship for the student to enroll in and attend an eligible private sc hool. 5. During the March 20, 2018 meeting, the Committee for the Quality of Education r equested tpe City funded School Liason Officers be re p lace d with scho ol safety/CMB police armed offices to be supported in p art by Miami Dad e County Public Schools. This was taken up by the C ommissi on and passed. However, in another motion, the Committ ee requested that only law enforcement officers carry fire arms. 6. At the me eting of May 22, 2018, the Committee for the Quality of E ducat ion requested that the Mayor and Commission support the hiring o f a full ti m e Education Compact Coordinator. This motion pass ed 10 -0. A t this time , the moti on is before the finance committee. BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Disability Access Committee CHAIRPERSON: Helen Swartz CITY LIAISON: Valeria Mejia NUMBER OF MEETINGS HELD: Six ACTIVITY: • The Disability Access Committee is always focused on increasing accessibility in Miami Beach. The members and guests bring various concerns to the table for discussion and remediation. •Continued d iscussion of how to repurpose funds for more beach access. •The electronic media kiosks have been utilized by many members of the committee to ascertain their level of user experience in regard to various physical limitations and provide feedback to Commission •Continued concern is expressed about inaccessibility features of the city 's website . • Aspects of South Beach Jazz festival event in January as a disability awareness event have been discussed and event producers are looking for volunteers and funding C :\Users\Clerdagc\Appdata\Local\Microsoft\W indows\ Temporary Internet Files \Content. Outlook\8Z6WTKBT\DAC BIANNUAL REPORT July 2018 .Docx Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT MIAMI BEACH FUTURE ACTIVITIES: • Continued attention ongoing to the generally poorly working audible pedestrian signals around Miami Beach •The DAC is discussing ways in which we can share ideas and participate in events with Miami Dade County to benefit all and with other disability committees in other municipalities • Members have discussed having more presence at Commission meetings to provide continued feedback on relevant issues • Continued exchange with the Convention Center management on technology that provides more access to the blind and visually impaired population MIAMI BEACH ACCOMPLISHMENTS: • Discussion and remediation plans are part of the review of any new physical barriers brought to the committee's attention-most recently they have included bicycles obstructing paths of travel on sidewalks for wheelchairs and construction materials places on sidewalk ramping- • The committee has brought more awareness to contractors on different access needs through construction zones !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! M I A M I B E AC H C:\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Cont&11<.vuuuu"1uL..uvv, ,,u, 1unv BIANNUAL REPORT July 2018.Docx Page 2 BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR CO M MITTEE NAME: Homeless Committee CHAIRPERSON : Valerie Navarrete CITY LIAISON: Maria Ruiz NUMBER OF MEETINGS HELD: 06 ACTIVITY: Mr. Trueba and Ms. An de rson of Camillus House presented on the Lazarus Project. The Committee reque sted that Camillus House prov ide a proposal to the Committee to serve 10 mentally ill hom el es s resid en ts of the C ity. The proposal is for $91 ,000 .00 Request that Home less Out reach Offi ce suggest alternative criteria for homeless cli ents seeking , relocation who a re currentl y rejected because of open court c osts. Ms . Terry Ann Ho well of Legal I Services of Greater Miami spoke about their services in regards of eliminating cou rt fee s . This also applies to se x offende rs' relocatio n. The Committee requested $50K for th is relocation program. The Committee al so reque sted that wa ter and crackers to be served at the HOT waiti ng room. C:\Users\Clerdagc\Ap pdata\Loca l\M icrosoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WT KBT\B C Bi- Annual Report 201 8 A.Docx Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT MIAMI BEACH FUTURE ACTI V ITIES: Bring Lazarus Project to Mia mi Beach Re-stablish a 'safe area' fo r t he Homeless to sleep and not be arrested for trespassin g Less arrests fo r t respassin g Investigate way s to solve some of the problems, as supposed to the Homeless be moved around 1 the city and av oi d them to be pushed to other areas i Work with Hote ls o n the No n-Panhan d ling signs in every room, to diminish Homele ss in fr ont of / their Hotels and the refore , di minish Homeless in Miami Beach entire 1 Give a one-tim e License pe rmit for Homeless that are working on the streets and are willing to 1 1 follow the rules Interdepartmen ta l commu nication to be addressed Ass ist schools wit h th e ir Hom eless kid s ACCOMPLISH MENTS: Lazarus Project for Miami Be ach is pe nding to go to Neighborhoods Committee C :\Users\Clerdagc\Appdata\Loca l\M icrosoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WT KBT\B C Bi- Annua l Report 201 8 A.Docx Pa ge 2 BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Convention Center Advisory Board CHAIRPERSON: Laurence Herrup CITY LIAISON : Eva Silverstein NUMBER OF MEETINGS H ELD: 6 ACTIVITY: January 8, 2018 Meeting • Approved C CAB M inute s from December 12, 2017 meeting. • CCAB revised rental wai ver guidelines for rental waiver applicants. • Fo rm must be fi lled out electronically • Needs to be s ubmitted 120 days prior to the event • Mu st be a cou ntywide event and have priority 1 room nights • Chairman reconstructe d CCAB agenda to concentrate on key items related to th e ope ning of the Miami Beac h Co nven tion Cente r. • MBCC Marke ting efforts discussed a nd suggestions made by CCAB. February 6, 20 18 Meeting • Approved CCAB Minute s from January 8, 2018 meeting. • CCAB Board Members w ere assi g ned action items to follow-up in reference to the MBCC Opening • FF &E(Larry) • IT Serv ices(Li or) • GM Position(B u ilding Move-in/Opa Locka Move-Out)(Larry) • Marketing & C o llateral(Andres) • So ci al Caterin g Plan(Eliza beth) • Gra nd Openin g Gala & Op e n House(Peter, Michael & Larry) • Sa le s(Joshua ) • Spectra ma de a presen ta tion on the Marketing efforts and plan. • Spectra gave a presentati on on the key dates including art installations , substantia l com pletion and the firs t 4 hall even t. March 20, 201 8 Meeting • A roved CC AB Mi nu tes f rom Februa 6, 2018 meetin . C:\Users\Clerdagc\Ap pdata\Loca l\M icrosoft\Win dows\Temporary In ternet Fi les\Content .O utlook\8Z6WT KBT\B C Bi- Annua l Report Jun e 201 8.Docx Page 1 i I BOARDS AND COMMITTEE Bl-ANNUAL REPORT • Lee Zimmerman appointed by Mayor Gelber to the CCAB. • Introduced Steve Haas Director of Operations for Centerplate to the CCAB. • Heather Shaw is introduced to the CCAB. Heather Shaw is the new Assistant Direct or of Tourism for the Culture & Economic Development Department for the City of Miami Beach . • Spectra gave an in depth FF&E Update. • Centerplate gave a presentation on the new food carts that they ordered for the M BCC an d how they ca n be custom ized. April 3, 2018 Meeting • Approved CCAB Minutes from March 20, 2018 meeting. • Due to safety concerns t here will no longer be any construction tours. • Discussion on valet and the standards for the new building. • Peter Matos made a mo t ion that initial contracts with vendors such as the valet contract have shorter contract terms w ith 30 day out clauses. Lior seconded the motion. Michael Go ld be rg put a modification on the motion so that the existing valet company has to put togethe r a p lan on how the y are going to exceed the customer service expectations for every client t hat comes ' into the Miami Beach Co nvention Center. They have to bring the business plan before t he 1 CCAB for approval. All in favor. Motion passed. · • Michael Go ld berg made a motion that the proposed Carl Fisher Ballroom be rename d T he Grand Ballroom . The Co nvention Center Advisory Board strongly feels this is a mo re appropriate name. Pete r Matos seconded the motion. Elizabeth made the motion to acc ept by acclamation . All in favor. Motion passed. • Michael ma de a motion to reschedu le advisory meetings to 9:30-11am. Lee secon ded. A ll approve. Mo t ion passe d . May 1, 2018 Meeting • Approved C CAB Minutes from April 3, 2018 meeting. • Peggy Benua was appo inted to the CCAB. • CCAB had a discussion on the MBCC social media standards and brand. • CMB Trans portation & Parking presentation by CMB staff Saul, Monica & Josiel on Va le t a nd parking for M BCC.(May 2018) • CCAB gave the transportation and parking department feedback on the valet parkin g an d car pick-up plan . • Spectra gave an update on service enhancements & staffing. • CMB gave an update o n the Convention Center Hotel RFP. June 5, 2018 Meeting • Approved CCAB Minutes from May 1, 2018 meeting. • CMB Trans portation & Parking department made a second updated presentation on the Valet Parkin an d transportat io n plan based on the comments from the CCAB board.(June 201 8) C:\Users\Clerdagc\Appdata\Loca l\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\B C Bi- Annual Report June 2018.Docx Pa ge 2 BOARDS AND COMMITTEE Bl-ANNUAL REPORT • CMB gave an update on the Convention Center Hotel RFP and the timeline. • Spectra gave a presentation on their LE Miami action plan. • GMCVB rev iewed new p rospects and leads. • Presentation was made by Deep Sleep on their Social Media plan and goals for the M BCC. • Spectra gave a presentation on the app and wayfinding application for the MBCC. FUTURE ACT IV ITIES: • The CC A B will host a n August Advisory Board Meeting due to the MBCC open ing . • The Chairman will attend ASAE event in August along with MBCC Sales sta ff and the I GMCVB t o help pro mote the renovated Miami Beach Convention Center. ACCOMPLISH MENTS: • The Cha irman atten ded AHIMA site tour February 2018. • CCAB revised rent al waiver guidelines for rental waiver applicants. • CCAB voted on new t ime for the CCAB Meetings, start time adjusted from 10:30am to 9:30am. • The CC A B passed a motion recommending renaming the "Carl Fisher Ball roo m" the "Grand Ballroom". • The CC A B expresse d their support of the Convention Center Hotel RFP. MIAMI BEACH C :\Users\Clerdagc\Appdata\Loca l\Microsoft\Windows \Temporary Internet Files \Content. Outlook\8Z6WT KBT\B C Bi- An nual Report June 2018.Docx Pag e 3 BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Cultural Arts Council (CAC) CHAIRPERSON: Dawn McCall CITY LIAISON : B randi Reddick NUMBER OF MEETINGS H ELD: 6 ACTIVITY: FY 17/18 and 18/19 Cultura l A rts Counc il Grants Program Issue grant co ntracts fo r FY 17/18 Cultural Anchors and Junior Anchors (48). Prepare grant guideli ne s for FY 18/19 grant programs to Cultural Prese nters. Deadli ne for project applicatio ns-Feb ruary 23 , 2018 Reviewe d and scored c ultural grant applicants for FY 18/19 Monitored contracts fo r FY 17/18 g rants recipients (55) Processed first half gran t payments FY 17/18 and final reports for FY 16/17 grants rec ipie nt s Monitored performan ce of contracted grantees Launche d new onli ne g rants system GoSmart. Arts Education Prog rams Continue t o work with A rts for Lea rn ing/Miami to provide arts education programming for Mi ami Beach. On an ann ua l basis, t hi s program serves over 1,000 children and youth in our commu n ity w it h after school arts edu cat ion s program s. During FY 17/18 , Arts f or Learning /M iami, Inc. will provide 35 after-school courses across si x Miami Beach lo ca tio ns inclu d ing Biscayne Elementary School, Flamingo Park, Feinberg Fisher K-8, North Beach Ele mentary, Sco tt Rakow Youth Center and South Pointe Elementary School. Marketing and Promotions Continued to promote Miami Beac h cultural events through weekly updates on website an d accompan ying advert is ing campai g n, e-blast and text alert program. Community Be nefit Waiver Fund Requests The CAC review ed and recommended 8 Community Benefit Fund Fee Waivers and 5 Soun dScape waiver re q uests from Ja nuary-Ju ne 2018. The CAC is responsible for the oversight of th e following : C:\Users\Clerdagc\A ppdata\Loca l\M icrosoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WT KBT\C AC Bi- Annual Report Jan -J un e 201 8.Docx Pa ge 1 I I BOARDS AND COMMITTEE Bl-ANNUAL REPORT Community Benefit Fund Fee Waivers for the Fillmore Miami Beach (12) All Artistic Disciplin es The Cultural Arts Council ma y iss ue up to 12 rental waivers per calendar year to qualified non-p rofit organizations for use of the F ill more Miam i Beach at the Jackie Gleason Theater. Community Be nefit Fund Fee Waivers for Theater at the Fillmore Miami Beach (12) Theater Only Community Benefi t F und Fee W aivers spe cifically for live theater at the Fillmore Miami Beach . The Cultural Arts Co un cil may issue up to 12 rental waivers per calendar year to qualified non-profit organizations for us e of the Fill more Miam i Beach at the Jackie Gleason Theater . Community Be nefit Fund Fee Waivers for Theater at the Colony Theater (12) Theater Only Community Benefit Fund Fee Waivers specifically for live theater at the Colony. Th e Cultural Arts Council may issue up to 12 rental wai ve rs per cale ndar year to qualified non-profit organi zations for use of the Colony Theater. Rent Waiver Program for S ou ndscape Wall (10) The Cultural Arts Council ma y issue up to 1 O grants annually for the use of the Soundscape proj ecti on wall and sound syste m to qualified non -profit organizations. (Restrictions Apply). Soundscape W all Cinema Series Th e Cultur al Arts Co uncil worked co llaboratively with New World Symphony, O'Cine ma and Citi to curate the 2017-18 Sou ndscape W all Cinema Series. This program provides free movies at Soundscap e Park each W ednesda y, beginning October 2017 through May 2018. Ove rs ight of Miami New Drama as resident theater company at the Colony Miami New Drama t o be come t he re sident company and managers of the Colo ny Th eate r in October 20 16. Miami New Drama o pene d its Wi nter 2018 season with The Elaborate Entrance of Chad Diety in collaboratio n with Aso lo Rep. Miami New Drama op en ed its Spri ng 2018 season with Queen of Basel, written by Hi lary Bettis, on of Ameri ca's hottest young playwri g hts and a writer on the FX his series The Americ ans. Queen of Ba se l revamp's Strinberg's classic Mis s Julie for the present day. Miami New D rama al so presented several cultural rentals this quarter, including the Yi ddish Fest South Be ach Jazz Festival, An Ac oustic evening with Matisyahu, Miami Children's Cho rus, Miami International Piano Festival, amon g others. C:\Users\Clerdagc\Ap pdata\Loca l\M icrosoft\Windows\Temporary Internet File s\Content.O utl ook\8Z6WT KB T'.CAC Bi- Annual Report Jan-Ju ne 2018 .D ocx Page 2 BOARDS AND COMMITTEE Bl-ANNUAL REPORT MIAMI BEACH FUTURE ACTIVI TI ES: FY 18/19 Cultural Arts Cou nc il Grants Program Process second half grant paymen ts and final reports for FY 17 /18 grants recipients Monitor performance of contracted grantees Recomm en d gran t fu nd ing for FY 18/19 grant applicants Continue t o work with W EST AF to refine online grants application process . Collins Park Rotu nda With funding provi ded by the Cult ural Arts Council Endowment, the Cultural Arts Council wa s g iven use of the Rot unda located in Collins Park. It is envisioned the Rotunda will be transformed into an art ist designed perform ing arts cent er whi ch will host lectu res , films , dance , theater and artistic performances . On March . 2 , 2018 , the Cultu ra l Arts Coun cil made a unanimous motion to recommend Mexico City based Frida Escobedo's design. A second motion was made by the Cultural Arts Council directing staff t o id entify a solution for restro om f aci lities t o serve the Rotunda . Recommendat ions included identifying f unding for the construction of new restroo m f acilities as part of the City's capital budget process or request funding for purchase of pre-fa brica ted po rtable res trooms as part of the City's capital budget proces s in cl uding potentia l fundin g f rom t he Cultu ral Arts Cou ncil Endowment. Any of t he above so lutions should be rea lized in collaboration with t he reco mm ended artist. Staff co ntinues to work with Capital Improvement Projects to furthe r re fi ne the cost estimate, sc ope of work and determine cod e requirements for the re stroom faci li ties. MC Harry and Associates have been engaged by CIP t o condu ct t he feasibi lity st udy . Soundscape Wall C inem a Series The Cultural A rt s Council continue s to work collaboratively with New Wo rl d Symphon y staff and Citi t o curate th e So un dscape Wall Cinema Series . This program provides f ree movies at Soundscape , Park each Wedn esd ay , beginni ng O ctober 20 18 through Ma y 2019. I C :\Us ers\Clerdagc\App data\Local\Microsoft\Wind ows\Te mpora ry Internet File s\Content.O ut look\8Z6WTKBT\CAC B·- Annual Report Jan-Ju ne 2018 .Docx Page 3 BOARDS AND COMMITTEE Bl-ANNUAL REPORT MIAMI BEACH ACCOMPLIS HMENTS: Provided year-round arts programming for residents and visitors (January-June 2018) Nonprofit recipients of cultural grants administered by the CAC provide year-round arts pro gram mi ng for Miam i Beach residents and visitors, including music concerts, dance performances, theater, opera, spoken word, film screenings, art exhibitions, architectu ral tou rs, lectures, w orkshops a nd classes. Many of these events are free and open to the publi c . Highlights of Arts in the Parks Programming M iam i Sym phony Orchestra at Bas s Museum/Collins Park-Sunday, February, 11 , 20 18 at 4PM "Sympho ny in the Park " Magic City Opera at No rth Beach Band shell, a series of three performances including "O per a in the Park, April 27, 2018, ''T he Opera Carnival", June 9, 2018 and "A Midsummer Night's Ope ra", July 22, 2018 . Europea n Consulate F'l m Series, in collaboration with FIU Green School of International an d Public Affairs, May 10-31, 20 18, SoundScap e Park. C:\Users\Clerdagc\App data\Loca l\M icrosoft\Windows\Temporary Internet Files\Content .Outlook\8Z6WT KB T\C AC Bi- Annual Report Jan-Jun e 2018.Do cx Pa ge 4 BOARDS AND COMMITTEE BI-ANUAL REPORT FORM -DRB BOARD OR COMMITTEE NAME: DESIGN REVIEW BOARD CHAIRPERSON: JAMES BODNAR CITY LIAISON: JAMES MURPHY DATE OF REPORT: J an 2018 through Jun 2018 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 5 MEETING DATE RESOLUTION Jan Feb Mar Apr May Jun Totals AGENDA ITEMS 14 18 4 10 19 65 I ' I APPROVED DENIED DISCUSSED CONTINUED WITHDRAWN NO ACTI ON CANCELLED 11 3 16 2 4 3 5 2 15 1 3 49 1 11 4 I I I I ' I Note: Some t otals may not match due to some items being removed from the Agenda at the last minute, or items t hat are partially approved and also continued F:\PLAN\$DRB\BI-ANNUAL REPORTS\BI-ANNUAL REPORT FORM -JAN -JUN.DOC BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Health Facilities Authority Board CHAIRPERSON: Arthur Unger CITY LIAISON: Allison Williams NUMBER OF MEETINGS HELD: None ACTIVITY: !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! M I A M I B E AC H !! F :\FINA\$FINANCE \Health Facilities Authority\Health Facilities Authority Board Bi-Annual Keport uecemoer LU11 .uocx Pa ge 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD AND COMMITTEES Bl-ANNUAL REPORT-PAGE 1OF1 January 2018 -June 2018 BOARD OR COMMITTEE NAME: HISPANIC AFFAIRS COMMITTEE CHAIRPERSON: ALEX FERNANDEZ CITY LIAISON: LEONOR HERNANDEZ NUMBER OF MEETINGS HELD: 5 ACTIVITY: Jose Marti Event -Collins Park January 26, 2019 (Speakers, Music, Wreath Laying Ceremony, Poem) Event was well attended. Event was very successful and continues to improve from previous year. FUTURE ACTIVITIES: September 14 -October 15, 2018 Hispanic Heritage Month Activities: Movie In The Park, VIP Honorees Reception, Hispanic Heritage Festival & Hispanic Heritage Award Presentation ACCOMPLISHMENTS: Continued to expand Hispanic Awareness in the City of Miami Beach in an effort to improve the quality of life of the Hispanic population in the City. Supported Item to fund UNIDAD of Miami Beach, for Senior Meal Program. Advocated for bilingual Turtle Nesting Season Signage. Became an ex-officio member Elder Affairs Committee. Recommended to City Administration and City Commission a proposal by SAGE to provide training on matters specific to the aging LGBT population . C :\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\HAC BI- ANNUAL REPORT JANUARY -JUNE 2018.Docx Page 1 BOARDS AND COMMITTEE BI-ANUAL REPORT FORM -HPB BOARD OR COMMITTEE NAME: HISTORIC PRESERVATION BOARD CHAIRPERSON: STEV AN PARDO CITY LIAISON: DEBORAH TACKETT DATE OF REPORT: J an 2018 through Jun 2018 NUMBER OF MEETINGS HEL D DURING THIS REPO RTIN G PERIOD: 6 MEETING DATE AGENDA ITEMS APPROVED DENIED DISCUSSED CONTINUED WITHDRAWN NO ACTION DEFER RESOLUTION Jan 12 7 5 Feb 22 12 4 5 1 Mar 14 7 4 3 Apr 16 6 5 4 1 May 13 5 3 5 Jun 14 2 4 7 1 Totals 9 1 39 20 29 1 2 I Note: Some totals may not match due to some items being removed from the Agenda at the las t minute, or item s that are partially approved and also continued . F:\PLAN\$HPB\General\Annual Reports BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Human Rights Committee CHAIRPERSON: Ken Swartz CITY LIAISON: Lana Hernandez NUMBER OF MEETINGS HELD: As of January 2018 - 6 Meetings ACTIVITY: • Reviewing and revising Human Rights Discrimination Poster • Human Rights Discrimination Appeal • Investigating/researching the alleged fraud and child endangerment of children selling candy on Lincoln Road and Ocean Drive MIAMI BEACH FUTURE ACTIVITIES: • Creating a method within the City of Miami Beach app to make a human rights discrimination complaint. • Update/create a new PSA on discrimination in Miami Beach to implement new ways to create a larger scope of awareness • Creation of a vanity URL for the Human Rights website page • Continue to provide community outreach/education on Human Rights issues such as human trafficking, LGBT, immigrants (sanctuary cities), homeless, charities. MIAMI BEACH C:\Users\Clerdagc\Appdata\Local\Microsoft\Windows\ Temporary Internet Files \Content. Outlook\8Z6WTKBT\Bi-Annual Report Jan 2018 -June 2018 .Docx Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT ACCOMPLISHMENTS: • Human Rights Discrimination Poster has been revised and recreated to effectively reach the attention of the general public • Human Trafficking/Discrimination Posters are being implemented around the City throughout businesses and establishments. Ordinance No . 2017-4113 • Human Rights complaint form is updated and simplified for the general public MIAMI BEACH C :\Users\Clerdagc\Appdata\Local\Microsoft\Windows\ Temporary Internet Files \Content. Outlook\8Z6WTKBT\Bi-Annual Report Jan 2018 -June 2018 .Docx Page 2 BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: LGBTQ ADVISORY COMMITTEE CHAIRPERSON: ROBIN SCHWARTZ CITY LIAISON: MORGAN GOLDBERG NUMBER OF MEETINGS HELD: 6 ACTIVITY: • Committee is the voice for the LGBTQ Community • Provide content for the City's social media in regards to the LGBTQ Community • Continue to tackle issue via the subcommittees including: HRC Rating, LGBTQ Visibility/Marketing/Tourism, and Health and Wellness. C:\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\BC Bi- Annual Report January 2018-June 2018 .Docx Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT MIAMI BEACH FUTURE ACTIVITIES : • Working on public art installation to honor LGBTQ community for its role in the City of Miami Beach. • Continue to work to get Human Rights Campaign 100% rating for the City of Miami Beach • Work on more senior housing in Miami Beach • Partner with the GMCVB to increase LGBTQ tourism. • Be the voice to the Commission on issues that are important to the LGBTQ community. C :\Users\Clerdagc\Appdata\Local\Microsoft\Windows\ Temporary Internet Files \Content. Outlook\8Z6WTKBT\BC Bi- Ann ual Report January 2018-June 2018.Docx Page 2 BOARDS AND COMMITTEE Bl-ANNUAL REPORT MIAMI BEACH ACCOMPLISHMENTS: • HRC 100% rating. • Providing content for the City's social media. • Passed a motion to request the City to consider developing a non-profit board of directors training program to be required for those non-profit organizations that are doing business with the City and that are receiving funding from the City . • Assisted with support for the City to pass a resolution in order to make all restrooms in the City gender neutral. • Created an Ad Hoc Subcommittee on LGBTQ sponsorships to address the way the City gives funding to organizations in order to prevent something like the World Out Games happening again. C :\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\BC Bi- Annual Report January 2018-June 2018 .Docx Page 3 BOARDS AND COMMITTEE Bl-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Marine & Waterfront Protection Authority CHAIRPERSON: Captain Dan Kipnis CITY LIAISON: Rianne Thomas NUMBER OF MEETINGS HELD SINCE Jan 2018: 6 ACTIVITY: 1 /09/2018, 2/13/2018, 3/06/2018, 4/10/2018, 5/15/2018 Discussion of Police activities on the Beach 1/09/2018 & 2/13/2018, 03/06/2018, 4/10/2018, 5/15/2018 & 06/12/2018 Discussion on active environmental projects by Margareta Wells, Elizabeth Wheaton, & Susan Torriente includinQ water quality testinQ. 01/09/2018 & 02/13/2018 Discussion with Dr. Morris Sunshine about development of moorage area for cruising sailors and Florida State Law 2017-163 and working with Commissioner Samuelian. 1/09/2018, 3/06/2018 Discussion about Special Events (Art Basel) and the impact on the Beach ecology with Kathy Brooks (Assistant City Manager)& Eva Silverstein from Tourism, culture, & Economics Department. 1/09/2018 Discussion about kite surfing & concession contracts with the City of Miami Beach with Kathy Brooks (Assistant City Manager)& Eva Silverstein from Tourism, culture, & Economics Department. 2/13/2018 Discussion with Elizabeth Wheaton and Margareta Wells of bicycles on the boardwalk and liQhtinQ issues on the boardwalk since the Hurricane 2/13/2018 & 06/12/2018 Discussion of monitoring of the Purdy boat ramp by Park Rangers 2/13/2018 Discussion with the Police about repeat criminal offenders and the new process QoinQ forward includinQ the new prosecutor. 2/13/2018 & 5/15/2018 Discussion with Margarita Wells and Elizabeth Wheaton about "No Wake" signage around the Miami Beach Marina and Sunset Harbor, including lighting the signs for night. 3/06/2018, 5/15/2018 Discussion with Dr. Morris Sunshine about development of moorage area for cruising sailors and Florida State Law 2017-163 and working with Commissioner Gongora. 3/06/2018 Discussion about concession contracts history with the City of Miami Beach with Eva Silverstein from Tourism, culture, & Economics Department & Mark Milisits. 3/06/2018 Discussion of Police activities and action plan for Spring Break with Major Guerrero. 3/06/2018 Discussion with Mr. Boksner (City Attorney's Office) about the abilities of MWPA & recommendations to restrict Business Tax Receipts by the MWPA 3/06/2018, 5/15/2018 Discussion with Elizabeth Wheaton about erosion of sand from 62nd street to 691h street. 4/10/2018 Discussion with Commissioner Gongora, Bruce Backman (Sunset Harbour HOA director), & Elizabeth Wheaton about development of moorage area for transient sailors and Florida State Law 2017-163 including funding from F.l.N.D. 4/10/2018 Discussion with Elizabeth Wheaton about House bill 637(access to beach required); it will not affect the City of Miami Beach as all beaches are public property. 5/15/2018 Discussion with Elizabeth Wheaton about sea turtle season and education including replacement of the boardwalk lights next year. 5/15/2018 & 06/12/2018 Discussion to have the City use breakwaters to prevent sand erosion. Discussion about possible letter to the commission language and to hold the letter for a month. 06/12/2018 Discussion with Mark Milisits about concession contracts including chair placement on the beach and food trailers. 06/12/2018 Discussion with Andy Silva from Eden Roe Marina about bridge schedules and referred him to take other action . FUTURE ACTIVITIES Review applications for marine related business applying for operational licenses Oversee to completion the construction of un-motorized launch and water taxi Facility at Maurice Gibb Park Continue to support the construction of a mooring field including facilities in Sunset Harbor. ACCOMPLISHMENTS: 2/13/2018 Recommended approving Venetian Lady Charters to operate boat charter in the City of Miami Beach.(unanimous approval) 2/13/2018 Recommended approving CFC Charters LLC to operate boat charter out of the Miami Beach Marina after receipt of Jones Act Waiver (unanimous approval) 2/13/2018 Recommended approving SoBe-it 440 LLC to operate boat charter out of the Miami Beach Marina.(unanimous approval) 2/13/2018 Recommended approving Y Holdings LLC to operate boat charter out of the Miami Beach Marina.(unanimous approval) 3/06/2018 Letter to the Commission102-2018 published on establishing a mooring field marina in Sunset Harbor. 4/10/2018 Election of Barbara Herskowitz as Vice Chair. (unanimous approval) 4/10/2018 Recommended approving American Watersports Miami LLC to operate jet ski rentals out of the Miami Beach Marina.(unanimous approval pending insurance) 4/10/2018 Recommended approving American Watersports Boat Rentals LLC to operate boat rentals out of the Miami Beach Marina .(unanimous approval) 4/10/2018 Recommended approving H20 Sports Management INC. to operate boat 4/10/2018 Recommended approving Sky Banditz International INC OBA Miami Paddle Boarding to operate 5 paddle board, 5 boogie board, & 5 kayak rentals out of 2469 Collins AV. unanimous a roval 4/10/2018 Recommended approving Limitless VIP Charters LLC to operate boat charters out of the Miami Beach Marina. unanimous a roval 4/10/2018 Recommended approving 2 Queens Watersports LLC to operate 1 boat rental, 3 paddle boards, & 2 kayaks out of the Miami Beach Marina.(unanimous a roval endin insurance BOARDS AND COMMITTEE Bl-ANNUAL REPORT FORM -Jan-Jun 2018 BOARD OR COMMITTEE NAME: Miami Beach Commission for Women CHAIRPERSON: Jill Shackett CITY LIAISON: Bonnie Stewart MEETINGS HELD SINCE JANUARY 2018: The Committee met as follows: January 2, 2018 Board Meeting, February 6, 2018 Board Meeting, March 6, 2018 Board Meeting, May 1, 2018 Board Meeting, May 22, 2018 Women Worth Knowing, June 5, 2018 Board Meeting rl"OTAL MEETINGS: 6 FUTURE ACTIVITIES: October 2018 -Domestic Violence Awareness Event December 2018 -Collection for the Share Program for Miami Beach Senior High School and Children's Cancer Caring Center Extravaganza. ACCOMPLISHMENTS: On May 1, 2018 Miami Beach Police Chief Daniel J. Oates , Detectives Bernadette Maher and Laurence Villa, and Anti-Trafficking Advocate , Amor Sierra spoke and gave a presentation about human and sex trafficking. On May 22 , 2018 the Committee hosted its annual "Women Worth Knowing" Event honoring rwomen in the medical field . The event took place at the Miami Beach Golf Club. The Honorees were Dr. Loretta Giraldo, Dr. Elizabeth Etkin-Kramer, Dr. Eva Ritvo, and Dr. Robin Straus Furlong. The honorees received plaques from the Office of the Mayor and Commission and gift bags from Joe Malone. It was very successful and very well attended by residents , community leaders , as well as elected officials and staff from the City of Miami Beach. Kathy Andersen, Executive Director of the Women's Fund of Miami-Dade County, was the special guest speaker. On June 5 , 2018 guest speaker Rina Factor, an FIU student who started an organization (Diapers for Change) that collects diapers and related items for Lotus House. The Commission ~or Women brought items for donation. BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Normandy Shores Gov. Neighborhood Improvement CHAIRPERSON: N/A CITY LIAISON: Tameka Otto Stewart NUMBER OF MEETINGS HELD: 2 ACTIVITY: *There were no meetings held January, February, April, nor May 2018* 03/16/2018 Meeting Agenda: • Status of New Projects • Preliminary Budget Projections 0 FY17/18 Budget Update 0 FY18/19 Budget Request 06/19/2018 Meeting Agenda: • FY19 June 1 Preliminary Taxable Values • FY19 Proposed Budget update FUTURE ACTIVITIES: • Review and discuss proposed FY19 operating budget and millage rate • Review Signage to deter residents and visitors from improper parking and littering • Review and Create a Standard Operating Procedure for security guards • Set millage rate once July 1 Certified Taxable Values are received and finalize proposed budget MIAMI BEACH F:\OBPl\$BUD\NORMANDY SHORES LOCAL GOV-BOARD\Biannual Reports\18-Biannual Reports\18-Bl-ANNUAL REPORT JAN -JUL Y.Docx Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT ACCOMPLISHMENTS: Mr. Adrian Morales, Director of Property Management Division, reviewed and discussed: • Type of bollards going to be installed • Camera replacement issues • Guard house and gate under new supervision • License Plate Reader (LPR) implementation Tameka Otto Stewart, OBPI Director, gave an overall update of how the budget process works and explained the carry forward process of available funding from one fiscal year to the next. The FY19 Preliminary Budget was also presented the Board. MIAMI BEACH F:\OBPl\$BUD\NORMANDY SHORES LOCAL GOV-BOARD\Biannual Reports\18-Biannual Reports\18-Bl-ANNUAL REPORT JAN-JUL Y .Docx Page 2 BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Parks and Recreational Facilities Advisory Board CHAIRPERSON: Carolina Jones CITY LIAISON: Cynthia Casanova NUMBER OF MEETINGS HELD: 6 (January 10, 2018, February 6, 2018, March 6, 2018, April 4, 2018, May 2, 2018, May 30, 2018) ACTIVITY: The Parks and Recreational Facilities Board addressed several different issues and areas of concern during the past six months : • Discussion on Ordinance Change for the Parks and Recreational Facilities Advisory Board • Danny Berry Baseball Presentation • Naming of the North Shore Tennis Center • Discussion on FY 18/19 Capital Project Requests • Review of the Park Rangers Functions • Discussion on the Free Yoga Program • Discussion on the Fairway Park Renovation Project • Discussion on FY 18/19 Budget Enhancements • Discussion on Competition Pool • Discussion on the Renegotiation of the Miami Beach Tennis Management Agreement to Provide Professional Tennis Management and Operations Services at the City's Flamingo Park Tennis Center • Discussion on the Restroom and Cafe design for the North Shore Park Tennis Center • Discussion on Pool Massing Options • Discussion on Mini-Golf at MB Golf Courses • Discussion on Finding Locations for Sports Fields on City Owned Land I Golf Courses F:\RCPA\P&R Admin\Vianca\Parks And Recreation Advisory Board\Reports\2018\BC Bi-Annual Report Jan-June 2018 .Docx Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT MIAMI BEACH FUTURE ACTIVITIES: The Parks and Recreational Facilities Advisory Board will continue to discuss the following topics: • Any Referrals from City Commission or Commission Committees • Future Community Park I Former Par 3 • Pocket Parks on Vacant Lands • Adaptive Recreation Center • Parks & Recreation Capital Projects • Parks & Recreation Budget • Competition Swimming Pool and Aquatic Center • 72nd Street Sports Complex • 2018 General Obligation Bond • Active Sports Fields The Board will also be involved in providing their input in future park plans as well as setting expectations and areas of interests to focus on in the future. F:\RCPA\P&R Admin\Vianca\Parks And Recreation Advisory Board\Reports\2018\BC Bi-Annual Report Jan-June 2018.Docx Page 2 BOARDS AND COMMITTEE Bl-ANNUAL REPORT MIAMI BEACH ACCOMPLISHMENTS: The following list are motions that the Parks and Recreational Facilities Advisory Board made in the past 6 months based on their activity: • The Parks and Recreational Facilities Advisory Board motions that when a member is removed from the board due to absences, that the City send a letter to the Mayor and City Commission to advise them of the removal. • The Parks and Recreational Facilities Advisory Board motions to appoint Carolina Jones as Chair for the Parks and Recreational Facilities Advisory Board. • The Parks and Recreational Facilities Advisory Board motions to appoint Wil Martinez as Vice- Chair for the Parks and Recreational Facilities Advisory Board. • The Parks and Recreational Facilities Advisory Board motions for the Parks and Recreation Department to evaluate all available fields to see what can be added for the expansion of the baseball program. • The Parks and Recreational Facilities Advisory Board motions to list as an option to the Parks and Recreation Department's Fiscal Year 18-19 Capital Projects and Renewal and Replacement request, the environmental clean-up and soil remediation of the Par 3. • The Parks and Recreational Facilities Advisory Board motions to support the Parks and Recreation Department's Fiscal Year 18-19 Capital Projects and Renewal and Replacement requests including the soil remediation and environmental clean-up of the Par 3 and ensuring that playgrounds being replaced will be iconic and unique . • The Parks and Recreational Facilities Advisory Board motions to support the current 60% conceptual design of the Fairway Park plan without the baseball component. • The Parks and Recreational Facilities Advisory Board motions to support City staff's recommendation to proceed with NoBe Yoga for the City's yoga program. • The Parks and Recreational Facilities Advisory Board motions for the City to prioritize building an aquatic center in Miami Beach that includes at a minimum a 50 meter pool and 25 meter pool that optimally meets all the requirements of the "'Ideal Aquatic Center" and "Additional Space Considerations" exhibits attached to this motion and that the City make this a top priority in terms of enhancements to the park system. • The Parks and Recreational Facilities Board motions to support the Parks and Recreation Department's Fiscal Year 18-19 Proposed Budget Enhancement requests . • The Parks and Recreational Facilities Advisory Board motions to recommend returning to the previous 1,030 square foot version of the North Shore Tennis Center Restroom and Cafe project (exhibit hereby attached to this motion), including the elimination of the ramp inside the cafe and exploring the two edited bathroom configurations discussed by the board. F:\RCPA\P&R Admin\Vianca\Parks And Recreation Advisory Board\Reports\2018\BC Bi-Annual Report Jan-June 2018.Docx Page 3 BOARDS AND COMMITTEE Bl-ANNUAL REPORT • The Parks and Recreational Facilities Advisory Board motions to recommend that all fees at all facilities be studied every three years to ensure that they are competitive with industry standards. • The Parks and Recreational Facilities Advisory Board motions to recommend increasing tennis membership fees and eliminating light fees for members. • The Parks and Recreational Facilities Advisory Board motions to favorably recommend extending the one year renewal of the Management Agreement with Miami Beach Tennis Management to include the amendments made to the agreement as discussed at our Board meeting. • The Parks and Recreational Facilities Advisory Board motions to favorably recommend a term extension of six months at the completion of the scheduled construction projects at the Miami Beach Tennis Center for Van Daalen Tennis , LLC. to include the amendments made to the agreement as discussed at our Board meeting. • The Parks and Recreational Facilities Advisory Board motions to approve both plans presented by the Capital Improvements Projects office regarding the design of the restroom and cafe project for the Miami Beach Tennis Center, but have a preference for the option labeled SKA- 04-A attached to this motion. • The Parks and Recreational Facilities Advisory Board strongly supports and realizes the value of building an aquatic center located in proximity to other sports activities to allow for synergy and that such site could be the 72nd Street Lot, Flamingo Park or the Scott Rakow Youth Center and further motions, that money be set aside in the GO Bond and for that money to be portable to accommodate a location once identified. • The Parks and Recreational Facilities Advisory Board motions that staff complete a rendering with cost estimates of placing the aquatic center and associated parking garage at the Scott Rakow Youth Center and Flamingo Park . • The Parks and Recreational Facilities Advisory Board motions to explore the feasibility of the baseball field options for North Shore Park as discussed at the Board meeting and attached to this motion and to ask the Transportation Department to evaluate where potential pick-ups and drop-offs can be accommodated given the design in addition to exploring a pedestrian bridge from the 72nd street lot across Harding Avenue. • The Parks and Recreational Facilities Advisory Board agrees that we support making the park space identified for the 72nd Street Sports Complex for active multipurpose use . Additionally, we support the aquatic center at its proposed location at the 72nd Street Sports Complex . • The Parks and Recreational Facilities Advisory Board motions that the 82nd to 83rd Street West Lot be considered for a multipurpose sports field. • The Parks and Recreational Facilities Advisory Board motions to include a skate pump track (all wheels track) near the current skate park on 82nd Street and to make the pop-up skate park permanent. F:\RCPA\P&R Admin\Vianca\Parks And Recreation Advisory Board\Reports\2018\BC Bi-Annual Report Jan-June 2018.Docx Page 4 BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Personnel Board CHAIRPERSON: Lori Gold CITY LIAISON: Michael Smith Human Resources Director NUMBER OF MEETINGS HELD: Jan 2018 to July 2018 we have held 5 meetings ACTIVITY: • Updated Special City Awards Nomination Form • Approval of amended job descriptions • Created a new Category for the Special City Awards "People's Choice Awards" MIAMI BEACH FUTURE ACTIVITIES: • Monitor performance evaluation • Hear appeals and interpret Personnel Rules . • Approve new and amended job descriptions, as needed . • Host Special City Awards Ceremony . MIAMI BEACH C :\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\BC Bi- Annual Report 7-5-18docx . Docx Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT ACCOMPLISHMENTS: • With the Board and Human Resources' assistance, City departments continue to decrease the number of past due performance evaluations, achieving an overall improvement from previous years. • Evette Phillips was Reelected as an Associate Member • Approved Job Descriptions for Firefighter I • Created a People's Choice Award in order to engage the public and make them aware of the wonderful employees the city has. MIAMI BEACH C :\Users\Clerdagc\Appdata\Local\Microsoft\Windows \Temporary Internet Files \Content. Outlook\8Z6WTKBT\BC Bi - Ann ual Report 7-5-18docx.Docx Page 2 BOARDS AND COMMITTEE BI-ANUAL REPORT FORM -PB BOARD OR COMMITTEE NAME: PLANNING BOARD CHAIRPERSON: BRIAN ELIAS CITY LIAISON: MICHAEL BELUSH DATE OF REPORT: Jan 2018 through Jun 2018 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING DATE RESOLUTION AG ENDA ITEMS APPROVED DENIED DISCUSSED CONTINUED WITHDRAWN NO ACTION DEFER Jan 11 4 5 2 Feb 10 8 1 1 Mar 11 6 5 Apr 6 3 1 1 1 May 17 12 1 4 Jun 10 6 1 2 1 Totals 65 39 2 18 I 5 Note: Some totals may not match due to some items being removed from the Agenda at the last minute , or items that are partially approved and also continued. F:\PLAN\$PLB\BI-ANNUAL REPORTS BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Police Citizen Relations Committee CHAIRPERSON: Richard Hull CITY LIAISON: Chief Daniel J. Oates NUMBER OF MEETINGS HELD: 6 ACTIVITY: 2018 Police Citizen Relations Committee meetings were held on January 16, February, 20, March 20, April 17, May 15, and June 19. Please see below: Minutes of January 16, 2018 meeting: Members present: Minutes of January 16, 2018 John Duetzman Lizette Lopez Michael DeFilippi Sidney Goldin Matt Salem Sergeant Jaime Rojas Detective Castellanos Adam Kravitz Christine Klingspor Faye Goldin Seth Feuer K9Ace K9 Molly Sergeant Jaime Rojas provided information on the operations of the K9 unit and explained the important services the K9 perform. Det. Castellanos demonstrated how he and his K-9 partner Molly search for drugs. The exercised used two training devices (synthetic narcotics training aides) placed in different areas of the community room. A search was then conducted. Detective Castellanos and K9 Molly walked around until K9 Molly sat and alerted to the hidden "narcotics." Sergeant Rojas and Detective Castellanos also demonstrated some basic obedience drills and commands with Sergeant Rojas' partner K9 Ace. The committee was also showed K9 Ace in action, biting a decoy with a sleeve. Sgt. Rojas explained how he and K9 Ace are trained to search for and apprehend suspects who flee from police. C :\Users\Clerdagc\Appdata\Local\Microsoft\Windows\ Temporary Internet Files \Content. Outlook\8Z6WTKBT\PCR Bi- An nual Report June 2018 .Docx Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT Minutes of February 20, 2018 meeting: Members present: Richard Hull Sid Goldin Stuart Schikora Pamela Brumer Christine Klingspor Seth Feuer Bruce Reich Faye Goldin Michael Gillman Adam Kravitz Lizette Lopez Daniel Aronson Matt Salom Sgt. Charles Weiss Sergeant Charles Weiss presented information on the MBPD plan for the Spring Break period . Spring Break will be designated as a High Impact Period. Spring break takes place concurrent with other major events that bring large crowds to Miami Beach. The Ultra Music Festival will take place March 23 -25 and The Winter Music Conference takes place March 20 -25. These events are expected to bring more than 300,000 college students to our City. These music events also attract the same demographic as spring break, therefore we can expect capacity crowds. A High Impact Period is deemed to occur, wherein large crowds and activities, by permitted or unpermitted use, may pose a threat of damage or destruction to City property. Such measures that may be imposed during a High Impact Period on beach property include: • The prohibition of coolers; • The prohibition of any inflatable devices; • The prohibition of tents, tables, and similar structures; • The limitation of live or amplified music; • The limitation of traffic routes to prohibit vehicular access to non-residents, and permit access only for residents and those patrons and employees of businesses located in the specific area where traffic routes have been limited; • The establishment of occupancy limits for different segments of beach property, and prohibiting access to those areas that have reached those occupancy limits, in order to protect the health, safety, and welfare of the general public; • The prohibition of any direct or indirect consumption on the beach property; • And the implementation of a license plate reader police detail, which may be utilized on eastbound traffic lanes of the MacArthur Causeway, Julia Tuttle Causeway, and on any other access points to the City. The City will also be trying some new crowd management techniques on the beach. This will include using DJ's playing popular music in designated areas and inviting the beach goers to participate in cleaning up the beach at the end of the day. C:\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\PCR Bi- Annual Report June 2018 .Docx Page 2 BOARDS AND COMMITTEE Bl-ANNUAL REPORT Minutes of the March 20, 2018 meeting : Members present: Richard Hull Christine Klingspor Faye Goldin Adam Kravitz Julian Linares Suzan Speiser Pamela Brumer Lizette Lopez Chief Daniel Oates John Deutzman Daniel Aronson Sid Goldin Stuart Schikora Seth Feuer Pedro Cofino Matt Salam Lt. Steve Feldman Chief Oates: The past week had the largest number of colleges on spring break (including all Florida public colleges) and had some of the largest crowds we have ever seen, especially Saturday night (March 1 ?1h) on Ocean Drive. The large crowds on Ocean Drive Saturday night particularly challenged law enforcement and some of the businesses on the west side of Ocean Drive . Saturday night also had major traffic coming into South Beach, which led to gridlock on Collins Avenue. As reported by local media , we temporarily closed the MacArthur so that our officers could clear the cues. Lt. Steve Feldman -Provided an update on the technology related projects the MBPD is working on including the LPRs , cameras, and radio communications issues. Mr. Richard Hull -Discussed the need to legitimize the committee by making recommendations to the City Commission and have a staff person assigned to the committee and having notes taken during the meetings. (Note -Chief Oates is the assigned staff member for this committee). Lt. Feldman gave an overview of the City Cameras in the Patrol Major's conference room. Minutes of the April 17, 2018 meeting: Members present: John Deutzman Adam Kravitz Bruce Reich Pamela Brumer Julian Linares Faye Goldin Det. Bernadette Maher Richard Hull Pedro Cofito Lizette Lopez Seth Feuer Suzan Speiser Sid Goldin Sgt. Jim Nolan A powerpoint presentation from the Department of Homeland Security on Human Trafficking C :\Users\C lerdagc\Appdata\Local\Microsoft\Windows\ Temporary Internet Files \Content. Outlook\8Z6WTKBT\PCR Bi- An nual Report June 2018 .Docx Page 3 BOARDS AND COMMITTEE Bl-ANNUAL REPORT entitled "What is Human Trafficking" was reviewed by Sgt. Jim Nolan and Detective Bernandette Maher. The MBPD's efforts against human trafficking were discussed. Note -Chief Oates will be assigning an administrative aide to attend future meetings to take the minutes and record future motions. Minutes of the May 15. 2018 meeting: Committee Members and citizens for the Memorial Day Community presentation in attendance: Christine Klingspor Lizette Lopez Bruce Backman Carlos Alvarino Fay Goldin Daniel Aronson Seth Feuer Julian Linares Richard Hull DeAnne Conolly Graham Chief Daniel Oates Stuart Schikora John Deutzman Steven Oppenheimer Dr. Madelyn Alvarino Sid Goldin Matt Salam Allen Coleman Pamela Brumer Bill Warren Deputy Chief Rick Clements Howard Zeifman The beginning of the meeting was a joint presentation to the Police Citizen Relations Committee and the community at large regarding the MBPD's Memorial Day Weekend Plan by Deputy Chief Rick Clements. The PowerPoint presentation outlining the Memorial Day Weekend included information on staffing, traffic plans, road closures, use of LPRs on the Macarthur and Julia Tuttle Causeways instead of DUI checkpoints, access via Venetian Causeway, proposed Rental Scooter Ordinance, security guards usage, spill over into South of 5th Street neighborhood, overall crime issues in the neighborhoods, and overall cost estimate. The regular committee meeting began at the conclusion of the Memorial Day Weekend: • Chairman Richard Hull called the meeting to order and began with a discussion with Chief Oates regarding the future motions I proposals from the committee. • Chief Oates advised that he needs to abide by his chain of command to the City Manager and cannot be a part of discussions that propose changes in policy. For example, if the committee were to pass a motion in support of hiring more police officers, Chief Oates could not be involved as this would be a budgetary decision from the City Manager and the Chief cannot go around the established budgetary process with the City Manager. It is also noted that a review of the State of Florida Sunshine Laws would be a Qood idea. C:\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\PCR Bi- Annual Report June 2018.Docx Page 4 BOARDS AND COMMITTEE Bl-ANNUAL REPORT • Chairman Richard Hall attempted to call place a phone call to committee member Adam Kravitz to include him telephonically but the call went to Mr. Kravitz' voicemail. • John Deutzman -The committee should be more active and have a more meaningful purpose other than a means to have a city parking pass. A motion was proposed to be more active and have the committee propose agenda items . The motion passed unanimously. The topic of whether the police department has adequate staffing was requested for the next meeting. • Stuart Schiroka -Officers should be fighting crime instead of writing tickets. • Chairman Richard Hull advised that the committee is not an oversight committee and can make recommendations but cannot intervene in enforcement or disciplinary matters. • Seth Feuer -The committee wants to work with the Police Department in a constructive way and help in any way possible. A debriefing of Memorial Day Weekend should be included in next month's meeting agenda. (All members agreed.) • Stuart Schiroka -The Miami Beach Crime Prevention Facebook group is doing a great job. • John Deutzman -The committee can make suggestions. Minutes of the June 19, 2018 meeting: Daniel Aronson Stuart Schikora Robert Jenkins, FOP Julian Linares Pedro A. Catino Richard Hull Faye Goldin (non-member) Chief Daniel J. Oates John Deutzman Christine Klingsor Seth Feuer Matt Salam Lizette Lopez Sid Goldin (non-member) Nick Kallergis, Assistant City Attorney Adam Kravitz (via telephone) Sunshine Law Review was given by Assistant City Attorney Nick Kallergis: • All emails regarding committee business must be preserved • Committee meetings are open to the public • Committee business should be conducted only at scheduled committee meetings • Future agendas may be discussed during the committee meetings. C :\Users\Clerdagc\Appdata\Local\Microsoft\Windows \Temporary Internet Files \Content. Outlook\8Z6WTKBT\PCR Bi- Ann ual Report June 2018.Docx Page 5 BOARDS AND COMMITTEE Bl-ANNUAL REPORT Review of MBPD Staffing and Organizational Chart was presented by Chief Oates: • Majors are being rotated to new assignments effective June 25 1h. • Review of personnel assigned to the different areas and special assignments. • Hiring and recruitment process is challenging and lengthy. • School Resource Officers being added to new fiscal budget. • Traffic enforcement and motors deployment, use of LPRs. Review of Memorial Day Weekend (MDW) by Chief Oates: • Same basic plan as previous years with additional LPRs deployed. • Rainy weather resulted in smaller crowds. • Ocean Drive "stampede" on Monday night. Committee discussion about current MBPD staffing level: • The Entertainment District has continuous problems with a circus like atmosphere and needs more officers assigned. • Need more specialized enforcement type of units. • 16 new officers were hired but will take several months till training is completed . • Officers being added to public schools. • Overtime budget is very high. • Motion was made to increase authorized sworn staffing level to 438. The motion was seconded and unanimously approved. (L TC #361-2018) Discussion of topics for next meeting : • Request for update on LPR deployment and plans for expansion. • Request for updated information on the status of the Boardwalk. MIAMI BEACH FUTURE ACTIVITIES: POLICE/CITIZENS RELATIONS COMMITTEE 2018 CALENDAR C :\Users\Clerdagc\Appdata\Local\Microsoft\Windows\ Temporary Internet Files \Content. Outlook\8Z6WTKBT\PCR Bi- Ann ual Report June 2018 .Docx Page 6 BOARDS AND COMMITTEE Bl-ANNUAL REPORT January 16, 2018 February 20, 2018 March 20, 2018 · April 17, 2018 May15,2018 June 19, 2018 July 17, 2018 NO AUGUST MEETING *changed from September 18 due to Yorn Kipper September 25, 2018* October 16, 2018 November 20, 2018 December 18, 2018 All of the above meetings will be held in the Community Room of the Miami Beach Police Department at 6:00 p.m. MIAMI BEACH ACCOMPLISHMENTS: • The Police/Citizen's Relations Committee provides the means for a better understanding of the policies and procedures of the Miami Beach Police Department. • The Police/Citizen's Relations Committee affords the Miami Beach Police Department the opportunity to communicate to the community information regarding current events, changes in the Police Department, and allows for community concerns to be brought to the attention of the Chief of Police. C :\Users\Clerdagc\Appdata\Local\Microsoft\Windows\ Temporary Internet Files \Content . Outlook\8Z6WTKBT\PCR Bi- Ann ual Report June 2018.Docx Page 7 BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Production Industry Council -PIC CHAIRPERSON: Daniel Davidson CITY LIAISON: Silvia Royer NUMBER OF MEETINGS HELD: 11 meetings I year. Second Tuesday of every month with August/September combined. ACTIVITY: To understanding, evaluate and advance the benefits of film, production and entertainment as it relates to residents, business, tourism and overall commerce for the City of Miami Beach. SPECIAL AREAS OF FOCUS INCLUDE, BUT ARE NOT LIMITED TO: • Implementing the new local incentive program. Voting on and awarding grants. • Creating a marketing strategy and plan for the new incentive. • Discussing creative ideas to attract productions to make up for the lack of the State incentive with local industry leaders. • Identifying challenges in the Special Events Community doing events in Miami Beach. • Understanding and proposing streamlined methods for the permitting process as it relates to event production and temporary event sector for various stakeholder departments including: Tourism, Culture & Economic Development, Building Department, Parking Department, Zoning & Planning Department and others as may be necessary. • Discussion of Memorial Weekend, its challenges and how to make subsequent years better. • Liaise with the Office of Film and Entertainment -OFE, Dade Delegation and to provide support when and where necessary to increase availability and access to film incentives, and market local incentives in Miami Dade County as a package. • Prepare and distribute letter to City commissioners with overview of PIC activities and recommendations for positive change for film and production industry. • Discuss future film and event projects, like Pop Festival, happening in the City, and their impact. Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT MIAMI BEACH FUTURE ACTIVITIES: • Simplify the Special Events permitting process. Continued effort to streamline Special Event guidelines -including TCED, Building Department, Parking Department, Planning & Zoning. • Through the Miami Beach Film Office, PIC is relayed information about projects, meetings and leads assisted by the Florida Office of Film and Entertainment's Los Angeles liaison, a State employee who reports to the Florida Department of Economic Opportunity and works as a liaison between local film offices and the Los Angeles-based industry. • Working on parking challenges for Special Event producers and Film Production affecting business in Miami Beach. • Continue to evaluate types of productions most in need of support (i.e. indie film, digital media) and continue to explore finance options through the digital/film finance subcommittee. • Continued exploration of attracting hedge fund/other investors to explore investing in film/production/events. MIAMI BEACH Page 2 BOARDS AND COMMITTEE Bl-ANNUAL REPORT ACCOMPLISHMENTS: • Passed a local film incentive, funded at $100,000 by City Commission. • Started a newsletter and networking event as outreach to the local production community. • Streamlined and implemented the permitting process for Film & Production in the City of Miami Beach as outlined below. • Worked to better understand the impediments to film incentives and help posture this, and other organizations, to reverse the dangerous trend of diminishing economic support of film and digital production at the local, county, regional and state levels. • Met with a prominent hedge fund manager to explore private financing of incentive. • Meetings and presentations to update City commissioners on the changing and increasingly complex environment for production companies to secure State tax credits, financing and other incentives. • Provided legislative support to Film Florida and industry during Legislative session. • Share "PRODUCTION UPDATE" with members of PIC. A monthly update on local production thereby allowing PIC members to 1) liaise with production executives and personally welcome them to the City of Miami Beach, and 2) to better understand the challenges associated with production in the City of Miami Beach. The Mayor and City Commission of the City of Miami Beach, at the June 7, 2017 Commission meeting, approved the following guideline changes towards encouraging more film and print production in Miami Beach: • Eliminate the signed consent requirement for reservation of metered parking, requiring merely notification with all details. • Reduce signed consent for road or lane closures to 75% of directly affected properties, instead of the current 100%. • Reduce the residential signature consent area to 200' from the production use, where it currently requires 500'. • Reduce permitted production crew parking to $10 per vehicle (a 50% reduction from the usual $20 per vehicle) in all municipal lots and garages, where/ when capacity permits. • Extending the number of free vehicle access passes to productions which demonstrate Miami Beach room nights, to a scale of 5 passes for 50 room nights; 10 passes for 100 room nights; and 20 passes for 200 room nights. • Reinstate the PCRV pass for motorhome parking allowance in metered spaces and taxi/ ride share spaces. Price will be $75 per vehicle per month. Page 3 BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Resiliency Communications Committee CHAIRPERSON: Tonya Daniels, Director of Communications CITY LIAISON: Amy Knowles, Deputy Resiliency Officer NUMBER OF MEETINGS HELD: 1 ACTIVITY: The mission of the Resiliency Communications Committee is to create and monitor a Program for Public Information (PPI) to assist the community to reduce flood risk and ultimately reduce the cost of flood insurance. The PPI is an activity of the National Flood Insurance Program's Community Rating System (CRS) that compliments the City's approach to economic resilience and public participation. This effort supports the development of a Miami Beach Rising Above Communications Strategy. During the last committee meeting, the following topics were discussed: • An overview of the Sunshine Law; • The National Flood Insurance Program (NFIP) Community Rating System (CRS) and rating update; • Highlights of the 2017 Resiliency Communications Committee Work; • The steps of the (CRS) Program for Public Information , including target audiences, existing communications efforts, CRS topics and existing messages, outreach projects; and • Next steps to address as a committee. C:\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\BC Bi- Annual Report RCC 070318-REVIEWED.Docx Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT MIAMI BEACH FUTURE ACTIVITIES: The Program for Public Information (PPI) is required to be adopted by the City Commission. This is a requirement of the National Flood Insurance Program's Community Rating System (CRS). Fact sheets intended to increase awareness about flooding are being updated to reflect the most accurate and up-to-date information. The Committee will meet at least once annually, after the PPI is approved, to monitor and evaluate the progress of the projects. Performance indicators will be developed to help the City track progress toward established outcomes outlined on the Resiliency Communications Plan. The next committee meeting will take place during th is fall. C:\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\BC Bi- Annual Report RCC 070318-REVI EW ED.Docx Page 2 BOARDS AND COMMITTEE Bl-ANNUAL REPORT MIAMI BEACH ACCOMPLISHMENTS: The Committee provided communications, flood management, real estate, banking, and insurance expertise and input for developing the Program for Public Information (PPI). Completing these communications activities provided points that benefit the City's Community Rating System (CRS) score. By participating in the CRS and implementing the flood risk reduction activities that meet specific community needs, the City currently saves residents and businesses $6.5 million annually in flood insurance premium savings. An inventory of public information efforts was conducted to track flood messaging, frequency of distribution and responsible party. Implementation of these efforts is underway. A communications plan was developed including an analysis of insurance coverage in Miami Beach by property use type, insured properties vs. uninsured and desired outcomes to create awareness about flooding. In addition, fact sheets were created to inform different audiences about the risks of flooding and sea-level rise, and what actions are recommended by the City to protect properties and stay safe. Key messages developed by this Committee are used by the Communications team when advising and alerting residents about real-time flooding and actions to take. C:\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\BC Bi- Annual Report RCC 070318-REVIEWED .Docx Page 3 BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: t71~1lr cl he~ CHAIRPERSON: N/A CITY LIAISON: Nuhlk ~rq.er NUMBER OF MEETINGS HELD: J 0 ACTIVITY: !!!!!!!!!!!!l!!!!!!!!!!!!!!!!!!l!!!!!!!!!!!!!!!!!!!!!!!!!!!!---11!!!!11!11!!!!--M I AM I B EA C H • C:\Use s ayobars\Appdata\Local\Microsoft\Windows\Temporary Internet Fil es \Content. uut100K\Y~t-£JUt;l-'\l::!c.; 1::!1- Ann al Report. Docx Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Sustainability Committee CHAIRPERSON: Dave Doebler CITY LIAISON: Flavia Tonioli NUMBER OF MEETINGS HELD: 6 ACTIVITY: Identify and promote policies and practices with the City of Miami Beach aimed at achieving a sustainable environment, as well as to minimize negative impacts and maximize benefits to the environment. FUTURE ACTIVITIES: Support continued efforts to monitor and maintain the cleanliness of the city's waterways. Identify opportunities for incorporating green infrastructure, reducing stormwater impacts, and improving water quality citywide. Identify opportunities for the anti-litter and recycling campaign. Identify opportunities for the energy efficiency and water conservation initiatives throughout the city. Support tree canopy and green space as a priority within the city. Support initiatives and policies to mitigate for the city's transportation carbon footprint and reduce GHG emissions, such as bike pathways, EV stations, public transportation (non-diesel), water transportation and other alternative modes of transportation. Continue to work on unified branding and messaging for waste and recycling dumpsters. Continue to support initiatives to reduce city-wide energy consumption. Continue to support policies and initiatives for the solar market development. Continue to support policies and initiatives for green, white, blue and solar roofs, and sustainable building in general. Continue to support grants for sustainability initiatives. Support a greener municipal fleet (EVs, carpool program, bike program, etc). Support the development of programs that enhance the city's natural resources. Support the development of a plastic reduction program for businesses and a campaign for visitors and residents. Provide suggestions for the future special event guidelines to help promote sustainable events. C:\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\8Z6WTKBT\BC Bi- Annual Report June 2018 .Docx Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT I Support the recommendations of the recycling assessment to improve citywide recycling. ACCOMPLISHMENTS: Supported outreach campaign to inform the residences and the business community of the polystyrene ban. Developed concept and supported successful legislation to eliminate of unencapsulated polystyrene docks from public/private floating docks, platforms and buoys. Opened discussion on controlling derelict construction booms, which has led to new requirement of contractors stenciling their company on the booms so we can identify owners. Conducted Styrofoam cooler-swapping program at various city events and holidays to support the polystyrene ordinance and decrease disposable cooler use on city beaches. Continued to identify and combat concerns with ongoing litter issues. Continued to support the development of an anti-litter campaign for residents and visitors. Continued to support the allocation of funds towards the city's recycling and/or educational campaigns. Continued to engage public works on pollution controls in the new stormwater system. Supported the city with recommendation letters to apply for grants for sustainability initiatives. Moved the Sustainability Committee to become a paperless Committee. Urged the Miami-Dade County to expand existing recycling program in Miami-Dade County beaches. Supported the adoption of Active Design Miami strategies for the City of Miami Beach. Developed cigarette litter mitigation ideas and currently working on the implementation of dedicated cigarette butt ashcans throughout the city. Supported LED retrofits for all city garages, supporting the property management budget request for FY17/18, and retrofits within alleyways. Initiated the discussion with Tesla for electric vehicle charging stations in city garages. Initiated the efforts for the City of Miami Beach to collaborate with the franchisee waste haulers on implementing the proposal on unified coloring and messaging for new waste and recycling dumpsters. Supported the allocation of funds for water fountains retrofits with water bottle refilling stations. Supported opportunities for an educational kiosk or messaging along the Serpentine walkway in Lummus Park to inform the public on natural resources in Miami Beach. Supported the development and adoption of a plastic bag and straw ordinance. Supported sub-meters for municipal buildings in order to be able to track energy consumption; while continuing to explore quick-win retrofits, such as ultra-low flow plumbing fixtures and occupancy sensors for City Hall. C:\Users\Clerdagc\Appdata\Local\Microsoft\Windows\Temporary Internet Files\ContE MI AM I BEA ( H Annual Report June 2018.Docx Page 2 BOARD AND COMMITIEE Bl-ANNUAL REPORT PAGE 1OF3 JANUARY -JUNE 2018 BOARD OR COMMITIEE NAME : TRANSPORTATION, PARKING & BICYCLE-PEDESTRIAN FACILITIES CHAIRPERSON: ALFRED FEOLA CITY LIAISON: SAUL FRANCES NUMBER OF MEETINGS HELD SINCE JANUARY 2018: SIX (6) ACTIVITY: January 8, 2018: • Purdy Ave Parking Lot • Gas Powered Generators for Pump Stations • Transportation Department Items: o 23rd ST & 63rd ST Complete Streets Feasibility Studies o Design for Bus Shelters o Trolley Ridership Report February 12, 2018: • Hispanic Affairs Committee -Possibility of Public/Private Partnership with Transportation Network Entities & CMB • Transportation Department Items: o Complaints Received from Riders about Trolleys o Unsafe Trolley Design o 23rd ST & 63rd ST Complete Streets Feasibility Studies o Trolley Ridership Report o Via 1 0 Street Loop • Status Report Items: Parking Status Report -September 2017 March 12, 2018: • Vice-Chair Appointment • Commission Referral item : Potential Park Share Pilot on MB • Possibility of 4 Way Stop Sign or Traffic Signal at Liberty Ave/201h ST • Posting Dates/Times Associated with Gorilla Poles/Other Temporary No Parking Zones • Residential Zone Temporary No Parking Enforcement • Handicap Parking Abuse • Transportation Department Items: o Pedestrian Priority Zones Presentation o Trolley Ridership Report o South Beach Trolley Route with Specific Emphasis on Whether Belle Isle Extension Should Continue April 9, 2018: • Commission Referral Item: Potential Park Share Pilot on MB • Transportation Department Items: o Traffic Light Synchronization at l 7 1h/West/Bay Road o Transportation Demand Management (TDM) Presentation o Neighborhood Greenways Presentation • Status Report Items: Parkin!=! Status Report -October -December 2017 Page 1of4 May 14. 2018: • Non-Voting Ex Officio TPBPFC Member to Serve on Senior Affairs Committee • Temporary Valet Lot at 22"d ST/Park Ave During Construction of Collins Park Garage • Washington Ave by Convention Center -Bike Lanes • Jefferson & 3rd -4 Way Stop • Transportation Department Items: o Smart Demonstration Pilot Program o Trolley Ridership Report • Status Report Items: Parkin!=! Status Report -January -March 201 8 June 11. 2018: • Transportation Department Items: o Trolley Ridership Report o Meridian Ave Bicycle/Pedestrian Study Presentation o Commission Referral Item: Beach Express North -Bus Express Rapid Transit (BERT) o Commission Referral Item : Implement a Pedestrian Scramble Intersection o Update on 4 Way Stop at 201h/Liberty Ave o Update on the 47-58 1h Collins Ave FDOT Safety Roadway Project o Venetian Island -Possibility of Placing a One ( 1) Foot Buffer Between Bicycle and Traffic Lanes on Causeway o Sidewalk Safety • Status Report Items: Parking Status Reports: April 201 8 ACCOMPLISHMENTS: February 12, 2018: Unsafe Trolley Design: }' Motion Passed: TPBPFC asked that the side vehicle window wrap on trolleys, that contains no desi!=Jn, be removed for safety reasons (LTC #085-2018) March 12, 2018: Vice-Chair Appointment: }' Ray Breslin was unanimously nominated as TPBPFC Vice-Chair Handicap Parking Abuse: }' Motion Passed : In helping to alleviate some of the parking abuse, the TPBPFC would like for the CMB to research the process by which the City of Miami charges for parking by disabled placard holders (LTC #138-2018) South Beach Trolley Routes wl Specific Emphasis on Whether Belle Isle Extension Should Continue: }' Motion Passed: TPBPFC asked that the Belle Isle Extension be kept and work on a route that works best with emphasis on quality of service and keeping headways down (LTC #138-2018) April 9, 2018: Commission Referral Item: Potential Park Share Pilot on MB: }' Motion Passed: TPBPFC endorsed the Park Share concept for commercial businesses only . Furthermore, the Committee strongly recommended the following : (LTC #201-2018) -City should not endorse nor utilize services of any park sharing operations in any city garage or surface lots -City should pass legislation forbidding the use of Park share type operations at single family homes Page 2 of 4 May 14, 2018: Non-Voting Ex Officio TPBPFC Member to Serve on Senior Affairs Committee: Cindy Esquivel agreed/ accepted nomination Smart Plan Demonstration Pilot Program: ~ Motion Passed : TPBPFC supported the decision and efforts by the CMB in coordination with the County for the three (3) year Smart Plan Demonstration Pilot Program of the Beach Express North (LTC #298-2018) June 11, 2018: Trolley Ridership/Belle Isle: ~ TPBPFC recommended that due to the low ridership to Belle Ilse, City look into proceeding with eliminating Route A & Band keeping via the 1 Qth ST Loop to Belle Isle (LTC #338-2018) Commission Referral Item: Beach Express North Bus Express Rapid Transit (BERT): ~ Motion Passed: TPBPFC recommended that the first Pilot Program go across the Julia Tuttle Causeway, make a stop at Mt. Sinai, go east on 41 st to Collins Ave, go north to 441h and then South on Indian Creek; route should go as far as 23rd and Collins (LTC #338-2018) 41 st ST /Alton Road Intersection Work: ~ Motion Passed : TPBPFC asked City to leave this intersection alone !LTC #338-2018) Venetian Island -Possibility of Placing a one ( 1 ) Foot Buffer Between Bicycle & Traffic Lane on Causeway: ~ Motion Passed: TPBPFC asked City to send request to County to restripe lanes to (10) feet, to allow for additional bicycle buffer where possible (LTC #338-2018) FUTURE ACTIVITIES CPARKINGl: • Freight Loading Zones • Scooter/Motorcycle Parking • Electric Vehicle Chargin!'.l Stations • Smart Parking (Mobile Applications/LPR/Space Monitoring) • Collins Park Garage • Garage/Surface Lot Development -City Owned/13th Street & Collins /Biscayne Beach • Garage Development -Public/Private -North Beach Town Center FUTURE CFY 2018/191 ACTIVITIES CTRANSPORTATIONl: • Further development and implementation of mobility improvements consistent with the City Commission Adopted Modal Hierarchy and Transportation Master Plan including Implementation of pedestrian priority zones and dedicated transit lanes. • Further development and build-out of a citywide bicycle network, including projects recommended in the Adopted Transportation Master Plan and Bicycle-Pedestrian Master Plan (e .g. painting green bike lanes, installing bicycle parking at parking garages and street ends, installing bike repair stations, and implementing parking-protected and buffer-protected bike lanes, neighborhood greenways, complete streets, and shared-use off-road paths). • Consistent with the Miami-Dade County Strategic Miami Area Rapid Transit (SMART) Plan, implementation of regional mass transit solutions including the Beach Express North Bus Express Rapid Trans it (BERT) demonstration service using the shoulders of the Julia Tuttle Causeway and connecting the Golden Glades lntermodal Facility, Earlington Heights Metrorail Station, and Miami Beach major employment centers. Page 3 of 4 • Consistent with the Adopted Miami-Dade County SMART Plan, continue to work with Miami-Dade County to advance the long-term Beach Corridor Rapid Transit Project which proposes a premium transit connection across the MacArthur Causeway connecting Miami Beach and Downtown Miami. • Implementation of the Intelligent Transportation System and Smart Parking System Project to improve traffic flow, enhance parking availability, improve incident response, communicate incidents affecting traffic to the motoring public, and manage congestion on a permanent basis based on real- time traffic demand. • Planning and development of transit intermodal facilities and intercept parking garages in South Beach, Mid-Beach, and North Beach to improve the convenience of multimodal transfers and promote transit usage in the City. • Work with Miami-Dade County Transportation and Public Works to implement a regional water taxi/ferry commuter service connecting Miami Beach and Miami. • Deploy a School Bus Transportation Pilot Program at one (1) public school for the Fall Semester during morning drop-off. • Completion of l 00% design plans, specifications, and estimates for new iconic bus shelters and procurement of a construction, operation, and maintenance contract for the phased implementation of the citywide bus shelter program. • Continue the bicycle and pedestrian safety campaign in collaboration with Communications and Police Departments. • Continue the implementation of traffic signal retiming efforts to improve traffic flow along major thoroughfares citywide. • Continue exploring partnerships and sponsorship opportunities for pilot/demonstration projects in the City advancing autonomous vehicle technology, including autonomous mass transit shuttles. • Explore opportunities to implement on-demand transit service to provide first mile/last mile connectivity to the City's Trolley Service and County Bus Service . • Implement a Citywide Mobility Fee Program . • Continue collaborating with Miami-Dade County to implement Adaptive Traffic Signal Control (Smart Traffic Signals) along the City's major thoroughfares. Page 4 of 4 BOARDS AND COMMITTEE Bl-ANNUAL REPORT BOARD OR COMMITTEE NAME: Miami Beach Visitor and Convention Authority CHAIRPERSON : Steven Adkins CITY LIAISON: Grisette Roque Marcos NUMBER OF MEETINGS HELD: 5 ACTIVITY: February 7, 2018: Mr. Steve Adkins was voted in as Chair. Mr. Adkins wins the Chair by a vote of 5 to 2 . Mr. Danny Hertzberg was voted in as Vice Chair by acclamation. Mr. Hertz motioned to vote Mr. Hertzberg Vice Chair by Acclamation . Vote passed unanimously. Mr. Hertzberg remains as Vice Chair. The November 28, 2017 meeting minutes were approved. Motion by Mr. Adkins to approve the November 28, 2017 meeting minutes. Seconded by Mr. Hertzberg. Motion passes unanimously . The current budget figures were reviewed . The Board was provided with a social media report The Board was provided with a list of upcoming grant applicants The Forbes Travel Guide customer service training sessions were approved for the 2017/2018 fiscal year. Motion by Mr. Hertzberg to approve holding three training sessions, the first on April 23rct with confirmation of venue to follow; a second training in June, and the third in September based on space availability, to be determined at the next Board meeting, along with times and locations. Seconded by Mr. Gonzalez. Motion passes unanimously. March 14. 2018: The February 7, 2018 meeting minutes were approved. Motion by Mr. Gonzalez to approve the February 7, 2018 meeting minutes. Seconded by Mr. Hertzberg. Motion passes unanimously . Y :\Admin\BC Bi-Annual Report Jan -June 2018 .Docx Page 1 BOARDS AND COMMITTEE Bl-ANNUAL REPORT The current budget figures were reviewed . The Board was provided with a social media report. The Board was provided with a list of upcoming grant applicants. A discussion was held about the technology and travel industry. An update on the Forbes Travel Guide customer service training was provided. April 25. 2018 The March 14, 2018 meeting minutes were approved. Motion by Mr. Adkins to approve the March 14, 2018 meeting minutes. Seconded by Mr. Hertzberg. Motion passes unanimously. The current budget figures were reviewed. The Board was provided with a social media report. The Board was provided with a list of upcoming grant applicants. A grant in the amount of $24,000 was awarded to ABFF Ventures LLC for the American Black Film Festival. Motion by Mr. Hertz to grant $24,000 for the American Black Film Festival. Seconded by Mr. Gonzalez. Motion passed unanimously. A grant in the amount of $24,000 was awarded to Irie Weekend Management Company for Irie Weekend. Motion by Mr. Lehman to grant $24,000 for Irie Weekend. Seconded by Mr. Gonzalez. The Motion passed unanimously. A grant in the amount of $24,000 was awarded to Salsa Dance International d/b/a Salsa Lovers for the Miami Salsa Congress. Motion by Mr. Hertz to grant $24,000 for the Miami Salsa Congress. Seconded by Mr. Rollins. Motion passed unanimously. A grant in the amount of $32,000 was awarded to the Swimwear Association of Florida for SwimShow. Motion by Mr. Gonzalez to grant $32,000 for SwimShow. Seconded by Mr. Lehman . Mr. Nardi and Mr. Rollins abstained. Motion passed. A grant in the amount of $68,000 was awarded to Funkshion Productions LLC for Swim Fashion Week Miami Beach Paraiso. Motion by Mr. Lehman to grant $68,000 for the Swim Fashion Week Miami Beach Paraiso. Seconded b Mr. Hertz. Motion assed unanimous! . Y :\Admin\BC Bi-Annual Report Jan -June 2018 .Docx Page2 BOARDS AND COMMITTEE Bl-ANNUAL REPORT May 30, 2018: The April 25, 2018 meeting minutes were approved. Motion by Mr. Hertzberg to approve the April 25, 2018 meeting minutes. Seconded by Mr. Gonzalez. Motion passes unanimously. The current budget figures were reviewed. The Board was provided with a social media report. The Board was provided with a list of upcoming grant applicants. The 2018/2019 Cultural Tourism Grant Program funding allocation was approved. Motion by Mr. Rollins to move forward with the Cultural Tourism Grant Program by making the allocation of $75,000 towards the project. Seconded by Mr. Hertzberg. The motion passed unanimously. The 2018/2019 Tourism Advancement Program guidelines were approved. Motion by Mr. Hertz to approve the 2018/2019 Tourism Advancement Program guidelines. Seconded by Mr. Lehman. Motion passed unanimously. An update on the enhancements to the grant portal was provided to the Board. The design for the "Harold Rosen War Room" was approved. Motion by Mr. Lehman to approve design option number 3 of the lettering plaque design. Seconded by Mr. Rollins. Motion passed unanimously. Hill & Knowlton/SAMCOR provided their end of year recap. The Board approved the extension of their current contract until September 30, 2018. Motion by Mr. Hertz to extend the current H&K contract until September 30, 2018. Seconded by Mr. Gonzalez. Motion passed unanimously. June 20, 2018 The May 30, 2018 meeting minutes were approved. Motion by Mr. Hertz to approve the May 30, 2018 meeting minutes. Seconded by Mr. Collins. Motion passes unanimously. The current budget figures were reviewed. The Board was provided with a social media report. The Board was provided with a list of upcoming grant applicants. Y :\Admin\BC Bi-Annual Report Jan -June 2018 .Docx Page 3 BOARDS AND COMMITTEE Bl-ANNUAL REPORT The Board held a discussion regarding a film ·incentive and allocated $250,000 to further develop it. Motion by Mr. Adkins to allocate $250,000 towards a film incentive and develop it further for FY 2018/2019. Seconded by Mr. Lehman. Motion passes unanimously. The Board reviewed and approved changes to the 2018/2019 Tourism Advancement Program guidelines and applications. Motion by Mr. Lehman to accept the 2018/2019 proposed changes . Seconded by Mr. Nardi. Motion passes unanimously. The Public Relations RFQ Scope of Services were reviewed by the Board . Motion by Mr. Hertz to move approve the RFQ Scope of Services. Seconded by Mr. Rollins . Motion passes unanimously. MIAMI BEACH Y :\Adm in\BC Bi-Annual Report Jan -June 2018 .Docx Page4 BOARDS AND COMMITTEE Bl-ANNUAL REPORT FUTURE ACTIVITIES: The next MBVCA Board meeting will take place Tuesday, July 24, 2018 at 10:00 am. Y:\Admin\BC Bi-Annual Report Jan -June 2018.Docx Page 5 BOARDS AND COMMITTEE Bl-ANNUAL REPORT MIAMI BEACH ACCOMPLISHMENTS: February 7, 2018: Mr. Steve Adkins was voted in as Chair. Mr. Danny Hertzberg was voted in as Vice Chair. The November 28, 2017 meeting minutes were approved. A total of 3 Forbes Travel Guide customer service training sessions were approved for the 2017/2018 fiscal year. March 14, 2018: The February 7, 2018 meeting minutes were approved . A discussion was held about the technology and travel industry. An update on the Forbes Travel Guide customer service training was provided. April 25, 2018 The March 14, 2018 meeting minutes were approved. A grant in the amount of $24,000 was awarded to ABFF Ventures LLC for the American Black Film Festival. A grant in the amount of $24,000 was awarded to Irie Weekend Management Company for Irie Weekend. A Qrant in the amount of $24,000 was awarded to Salsa Dance International d/b/a Salsa Lovers Y :\Admin\BC Bi-Annual Report Jan -June 2018 .Docx Page6 BOARDS AND COMMITTEE Bl-ANNUAL REPORT for the Miami Salsa Congress. A grant in the amount of $32,000 was awarded to the Swimwear Association of Florida for SwimShow. A grant in the amount of $68,000 was awarded to Funkshion Productions LLC for Swim Fashion Week Miami Beach Paraiso. May 30. 2018: The April 25, 2018 meeting minutes were approved. The 2018/2019 Cultural Tourism Grant Program funding allocation in the amount of $75,000 was approved. The 2018/2019 Tourism Advancement Program guidelines were approved. The design for the "Harold Rosen War Room" was approved. The Board approved the extension of the current H&K/SAMCOR contract until September 30, 2018. June 20. 2018: The May 30, 2018 meeting minutes were approved. The Board held a discussion regarding a film incentive and allocated $250,000 to further develop it. The Board reviewed and approved changes to the 2018/2019 Tourism Advancement Program guidelines and applications. The Public Relations RFQ Scope of Services were reviewed and approved by the Board. MIAMI BEACH Y:\Admin\BC Bi-Annual Report Jan -June 2018 .Docx Page 7