Resolution 2018-30388RESOLUTION NO. 2018 -30388
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS NO.
2018 - 187 -WG, FOR URBAN FORESTRY MASTER PLAN DEVELOPMENT;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH DAVEY RESOURCE GROUP, INC., AS THE TOP RANKED
PROPOSER; FURTHER, IF THE ADMINISTRATION IS NOT SUCCESSFUL IN
NEGOTIATING AN AGREEMENT WITH DAVEY RESOURCE GROUP, INC.;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH E SCIENCES, INC., AS THE SECOND RANKED PROPOSER;
FURTHER, IF THE ADMINISTRATION IS NOT SUCESSFUL IN NEGOTIATING
AN AGREEMENT WITH E SCIENCES, INC.; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH PLAN -IT GEO,
LLC, AS THE THIRD RANKED PROPOSER; AND, FINALLY AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, on April 12, 2018, the Mayor and City Commission authorized the issuance
of Request for Qualifications (RFQ) 2018 - 187 -WG for Urban Forestry Master Plan
Development; and
WHEREAS, RFQ responses were due and received on June 11, 2018; and
WHEREAS, the City received proposals from the following three (3) firms: Davey
Resources Group, Inc., E Sciences, Inc, and Plan -It Geo, LLC; and
WHEREAS, an Evaluation Committee appointed by the City Manager pursuant to LTC#
264 -2018, convened on July 2, 2018, to consider the responsive proposals received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; and
WHEREAS, the Committee was also provided with general information on the scope of
services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the evaluation process resulted in the ranking of proposers as follows:
Davey Resources Group, Inc., as the top ranked proposer; E Sciences, Inc, as the second
ranked proposer; and Plan -It Geo, LLC, as the third ranked proposer; and
WHEREAS, after reviewing all of the submissions and the Evaluation Committee's
rankings and commentary, the City Manager exercised his due diligence and concurs with the
Evaluation Committee and finds Davey Resource Group, Inc. to be the best qualified firm for the
project; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Qualifications No 2018- 187 -WG, for Urban Forestry Master Plan Development; authorize the
Administration to enter into negotiations with E Sciences, Inc., as the second ranked proposer;
and if unsuccessful in negotiating an agreement with E Sciences, Inc.; authorize the
Administration to enter into negotiations with Plant -it Geo, LLC, as the third ranked proposer;
and finally authorize the Mayor and City Clerk to execute an agreement upon conclusion of
successful negotiations.
PASSED AND ADOPTED this as day of J �I 1\ 2018.
ATTEST:
Rafael E. Grans o, City Clerk
Dan Gelber, Mayor
T:\AGENDA\2018 \07 July \Procurement \RFQ 2018. 187 -WG Urban Forestry Master Plan\RFQ2018- 187 -WG Reso.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Date
MIAMI BEACH
Resolutions C7 D
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 25, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2018 -
187 -WG, URBAN FORESTRY MASTER PLAN DEVELOPMENT.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City of Miami Beach is a barrier island, whose geographical location and low -lying topography
makes it extremely vulnerable to flooding from storms and rising sea levels. To reduce its
vulnerability, in 2014 the City embarked in an aggressive sea rise level adaptation program. This
program involves substantial reconstruction of its neighborhoods to upgrade aging infrastructure,
install pumped drainage, raise roads, elevate seawalls, and other improvements that redefine the
urban and natural landscape.
Miami Beach is extremely urbanized so there is very limited space to add trees. Furthermore, the
average life of a tree in Miami Beach has been estimated at 8 years due to the challenges of its
urban environment. The City wants to develop an Urban Forestry Master Plan to ensure its vision
that trees are a key feature of all its neighborhoods and the right tree is planted in the right place
today, while considering the future adaptation efforts and changes in the urban landscape. The Plan
will be used by Homeowners, landscape providers, neighborhood associations, urban planners,
engineers and property owners.
The development of an Urban Forestry Master Plan is essential to managing our City's urban forest.
A management plan should establish a clear set of priorities and objectives, while recognizing the
collective ecological, environmental, economic, cultural and social contributions of the City's trees.
The Urban Forestry Master Plan will be a guide to aid in the management, maintenance and future
planting of trees throughout the City by providing a sustainable and strategic framework. Trees are
essential in the development of livable cities and a growing asset to our city's green infrastructure. As
such this plan will contribute to the public and private urban forest, for the benefit of all, through
appropriate tree planting, maintenance and reinforcement of the City's ongoing commitment to the
protection and planting of trees.
The Environment and Sustainability Department estimates the budget for this project to be
$90,000.00. The work upon which this is based was funded in whole or in part through a sub-
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recipient grant awarded by the USDA Forest Service through the Florida Department of Agriculture
and Consumer Services.
RFQ PROCESS
On April 12, 2018, the Mayor and City Commission authorized the issuance of Request for
Qualifications (RFQ) 2018- 187 -WG for Urban Forestry Master Plan Development. RFQ responses
were due and received on June 11, 2018. The Procurement Department issued solicitation notices
to 388 firms utilizing publicpurchase.com. 69 prospective proposers accessed the advertised
solicitation. The City received proposals from the following three (3) firms: Davey Resources Group,
Inc., E Sciences, Inc, and Plan -It Geo, LLC.
The Evaluation Committee appointed by the City Manager pursuant to LTC# 264 -2018 convened on
July 2, 2018, to consider the responsive proposals received. The Committee comprised of Michael
Atkin, Superintendent, Greenspace Division, Public Works Department, City of Miami Beach,
Parvesh Deonarinesingh, Civil Engineer 1, Public Works Department, City of Miami Beach, Omar
Leon, Urban Forester, Environment and Sustainability Department, City of Miami Beach, Enrique
Nunez, Senior Planner, Planning Department, City of Miami Beach and Justin Velez, Resident.
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ.
The evaluation process resulted in the ranking of proposers as indicated in Attachment A. A brief
description of each proposer, as provided in their response to the RFQ, follows.
Davey Resource Group, Inc. (DRG)
DRG provides a full range of natural resource and utility consulting services to the commercial,
residential, municipal and governmental markets. The firm offers turn -key consulting solutions for
managing the natural environment and trees, from navigating wetland and stream permitting to
understanding what is required to plan and efficiently manage a healthy, safe and sustainable tree
population.
ESciences, Inc.
The services provided by E Sciences, Inc. extend beyond urban forestry and have been providing
professional consulting services for Miami Beach since 2011. E Sciences utilizes GIS, remote
sensing and its own in -house drone to enhance field observations and provide new insights into the
urban forest. Using programs such as ESRI's ArcMap and iTree, tools such as Eco, Landscape and
Canopy, E Sciences has measured and evaluated tree canopy at the city and county level.
Plan -It Geo, LLC
Plan-It Geo provides the full suite of urban forestry services ranging from tree inventories, risk
assessments, and ecosystem benefits analyses, to local and regional urban tree canopy
assessments, subscription and custom tree management and canopy planning software, planting
plans, canopy action plans, urban forest management/master plans, and stakeholder /public
engagement workshops.
Plan -It Geo has expanded their experience and expertise by partnering with Urban Canopy Works
and Earth Advisors, Inc. for the project. This team offers more than 125 years of successful practice
in the urban forestry and arboricultural industries.
CONCLUSION
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After reviewing all of the submissions and the Evaluation Committee's rankings and commentary, I
concur with the Evaluation Committee and find Davey Resource Group, Inc. to be the best qualified
firm for the project. Davey Resource Group, Inc. offered strong qualifications in the area of present
tree canopy preservation and improving storm water quality. Additionally, its experience and detailed
approach demonstrated its ability to carry out the City's goal of developing an urban forestry master
plan.
For the reasons stated herein, I recommend that the Mayor and City Commission approve the
Resolution authorizing the Administration to enter into negotiations with Davey Resource Group, Inc.,
as the top ranked proposer; and if unsuccessful in negotiating an agreement with Davey Resource
Group, Inc.; authorizing the Administration to enter into negotiations with E Sciences, Inc., as the
second ranked proposer; and if unsuccessful in negotiating an agreement with E Sciences, Inc.;
authorizing the Administration to enter into negotiations with Plant -it Geo, LLC, as the third ranked
proposer; and further authorizing the Mayor and City Clerk to execute an agreement upon conclusion
of successful negotiations.
FINANCIAL INFORMATION
Grant Funding will not be utilized for this project.
Legislative Tracking
Environment and Sustainability /Procurement
ATTACHMENTS:
Description
D Attachment A
D Form Approved Resolution
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ATTACHMENT A RFQ 2018 - 187 -WG URBAN FORESTRY MASTER PLAN DEVELOPMENT
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esource Group. Inc.
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Plan -It Geo, LLC
Davey Resource G
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