Resolution 2018-30403RESOLUTION NO. 2018 -30403
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 2018- 076 -ND FOR EXTERIOR REPAIR
AND COATING OF PRESTRESSED CONCRETE WATER TANKS; AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SHAMROCK
RESTORATION SERVICES, INC., IN THE AMOUNT OF $288,427, INCLUDING A
TEN PERCENT (10 %) OWNER'S CONTINGENCY FOR THE PROJECT, IN THE
AMOUNT OF $28,842.70, FOR A TOTAL NOT TO EXCEED AMOUNT OF
$317,269.70; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS.
WHEREAS, on March 7, 2018, the City Commission approved the issuance of Request
for Proposals (RFP) 2018 - 076 -ND for Exterior Repair and Coating of Prestressed Concrete
Water Tanks (the "Project "); and
WHEREAS, Request for Proposals No. 2018- 076 -ND (the "RFP ") was released on
March 9, 2018; and
WHEREAS, a voluntary pre - proposal meeting was held on March 20, 2018; and
WHEREAS, on May 4, 2018, the City received a total of four (4) proposals from CROM
LLC D /B /A CROM Coatings and Restorations; Shamrock Restoration Services, Inc.; Southern
Road & Bridge, LLC; and Tadeos Engineering LLC; and
WHEREAS, on May 15, 2018 the City Manager via Letter to Commission (LTC) No. 275 -
2018, appointed an Evaluation Committee (the "Committee "), consisting of the following
individuals: Lys Desir Jr., Water and Sewer Superintendent, Public Works Department; Stanley
Payne, Storm Water Superintendent, Public Works Department; Jose Rivas, Civil Engineer III,
Public Works Engineering Department; and Margarita Wells, Assistant Director, Environment
and Sustainability Department; and
WHEREAS, the proposals from Southern Road & Bridge, LLC and Tadeos Engineering
LLC were deemed non - responsive for failure to meet the minimum requirements of the RFP and
were not further evaluated; and
WHEREAS, the Committee convened on June 27, 2018 to review and score the
remaining proposals; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the Committee's ranking was as follows: Shamrock Restoration Services,
Inc., as the first ranked proposer, and CROM LLC D /B /A CROM Coatings and Restorations, as
the second ranked proposer; and
WHEREAS, after reviewing all the submissions and the Committee rankings, the City
Manager exercised his due diligence and is recommending that the Administration be
authorized to enter into negotiations with Shamrock Restoration Services, Inc. in the amount of
$288,427; and
WHEREAS, the City Manager further recommends the establishment of a separate ten
percent (10 %) Owner's Contingency for the Project, in the amount of $28,842.70, for a total not
to exceed amount of $317,269.70.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Proposals (RFP) No. 2018 - 076 -ND for Exterior Repair
and Coating of Prestressed Concrete Water Tanks; authorize the Administration to enter into
negotiations with Shamrock Restoration Services, Inc., in the amount of $288,427, including a
ten percent (10 %) Owner's Contingency for the Project, in the amount of $28,842.70, for a total
not to exceed amount of $317,269.70; and further authorize the Mayor and City Clerk to execute
an agreement upon conclusion of successful negotiations.
PASSED AND ADOPTED this 5 day of Tit / 2018.
ATTEST:
Ra:el ran do, City Clerk
Dan Gelber, Mayor
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T:WGENDA\2018 \07 July \Procurement \RFP 2018 - 076 -ND Exterior Repair and Coating of Prestressed Concrete
Water Tanks \RFP -2018- 076 -ND - Resolution 7.12.18.doc
MIAMI BEACH
Resolutions - C7 U
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 25, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 2018- 076 -ND FOR EXTERIOR REPAIR
AND COATING OF PRESTRESSED CONCRETE WATER TANKS; AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SHAMROCK
RESTORATION SERVICES, INC., IN THE AMOUNT OF $288,427, INCLUDING A
TEN PERCENT (10 %) OWNER'S CONTINGENCY FOR THE PROJECT, IN THE
AMOUNT OF $28,842.70, FOR A TOTAL NOT TO EXCEED AMOUNT OF
$317,269.70; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Rule 62- 555.350, Operation and Maintenance of Public Water Systems, of the Florida Department of
Environmental Protection (FDEP) and the American Water Works Association (AWWA) Standard
D110 for Wire- and Strand -Wound Circular, Prestressed Concrete Water Tanks dictate that wire- or
strand -wound prestressed water storage tanks be inspected for structural and coating integrity at
least once every five years. The prestressed water storage tanks located at 75th Street Water Pump
Station No. 23 and 451 Dade Boulevard, Miami Beach, Florida 33140 were inspected in May of
2017. The inspection did not reveal any apparent problems that would cause concern for the
structural integrity of the tank. However, the inspection did result in recommendations that should be
addressed in order to avoid the possibility of future problems.
RFP PROCESS
On March 7, 2018, the Mayor and City Commission authorized the issuance of Request for
Proposals (RFP) 2018 - 076 -ND for Exterior Repair and Coating of Prestressed Concrete Water
Tanks. On March 9, 2018, the RFP was issued. A voluntary pre - proposal conference to provide
information to proposers submitting a response was held on March 20, 2018. The Procurement
Department issued bid notices to 207 companies utilizing www.publicpurchase.com website. 60
prospective bidders accessed the advertised solicitation. On May 4, 2018, the City received a total
of four (4) proposals from the following firms: CROM LLC D /B /A CROM Coatings and Restorations;
Shamrock Restoration Services, Inc.; Southern Road & Bridge, LLC; and Tadeos Engineering LLC.
However, the proposals from Southern Road & Bridge, LLC and Tadeos Engineering LLC were
Page 604 of 1464
deemed non - responsive for failure to meet the minimum requirements of the RFP and could not
be further evaluated.
On May 15, 2018, the City Manager appointed the Evaluation Committee via LTC #275 -2018, to
review responsive proposals received. The Evaluation Committee convened on June 27, 2018, and
was comprised of: Lys Desir Jr., Water and Sewer Superintendent, Public Works Department;
Stanley Payne, Storm Water Superintendent, Public Works Department; Jose Rivas, Civil Engineer
III, Public Works Engineering Department; and Margarita Wells, Assistant Director, Environment and
Sustainability Department. The Committee was provided an overview of the project, information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee
was also provided with general information on the scope of services, references, and a copy of each
proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation
criteria established in the RFP.
The evaluation process resulted in the ranking of proposers indicated in Attachment A, in the
following order:
1. Shamrock Restoration Services, Inc.
2. CROM LLC D /B /A CROM Coating and Restorations
A summary of each top- ranked firm follows:
Shamrock Restoration Services, Inc.
According to the information provided by the firm, Shamrock Restoration Services, since 1988, has
restored various structures including but not limited to government buildings, hospitals, military bases,
and potable water and waste water treatment plants. They maintain the highest standards set forth by
the Institute of Inspection Cleaning and Restoration Certification (IICRC). Their team is certified and
trained in water restoration and mold remediation.
CROM LLC D /B /A Crom Coating and Restorations
According to the information provided by the firm, CROM Coatings and Restorations (CCR), a
division of CROM, LLC., specializes in inspection, modification, rehabilitation, and retrofitting of
water and wastewater concrete structures as well as exterior and interior coatings, sandblasting, and
water jetting for water and wastewater facilities. CCR was created in 2017 as a merger between
CROM Construction and Engineering Services and CROM Coatings. CCR was formed in order to
provide the best possible customer service to existing CROM tank owners.
CONCLUSION
Upon considering the Evaluation Committee process, it appears that both firms are well qualified to
do the work. However, Shamrock Restoration Services provided a significantly lower cost for the
project and was ultimately top- ranked in this process. In addition to offering the lowest cost for the
project, the Evaluation Committee articulated that Shamrock Restoration Services, Inc. had
clearly demonstrated its ability to perform the required services as the firm has completed various
coating and restoration services throughout the state to various private and public entities.
Therefore, I recommend that the Mayor and City Commission approve the Resolution authorizing the
Administration to award an agreement pursuant to Request for Proposals (RFP) No. 2018 - 076 -ND
for Exterior Repair and Coating of Prestressed Concrete Water Tanks to Shamrock Restoration
Services, Inc., in the amount of $288,427.00; and authorize a ten percent (10 %) Owner's
Contingency for the Project in the amount of $28,842.70; and further authorize the Mayor and City
Clerk to execute an agreement with Shamrock Restoration Services, Inc.
Page 605 of 1464
KEY INTENDED OUTCOMES SUPPORTED
Enhance Beauty And Vibrancy Of Urban And Residential Neighborhoods; Focusing On Cleanliness, Historic
Assets, I n Select Neighborhoods And Redevelopment Areas
FINANCIAL INFORMATION
Grant funding will not be utilized for this project.
Amount 1 $288,427.00 Account 1 425- 0410 - 000325 -29- 413- 513- 00 -00 -00
Amount 2
$28,842.70
(10%
Contingency)
Total $317,269.70
Account 2 425 -0410- 000325 -29- 413 - 513- 00 -00 -00
Legislative Tracking
Public Works /Procurement
ATTACHMENTS:
Description
Attachment A
a Resolution
Page 606 of 1464
ATTACHMENT A
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Total Points Awarded
2
2
Page 607 of 1464