Resolution 2018-30406RESOLUTION NO. 2018 -30406
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN
RECOMMENDATION OF THE CITY MANAGER (AS SET FORTH IN
THE CITY COMMISSION MEMORANDUM ACCOMPANYING THIS
RESOLUTION), AND WAIVING, BY A 5 /7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO
BE IN THE CITY'S BEST INTEREST, AND AUTHORIZING THE
PURCHASE OF PARALLELING SWITCHGEAR EQUIPMENT FROM
PANTROPIC POWER INC., IN AN AMOUNT NOT TO EXCEED
$110,120.00, PLUS A 5% CONTINGENCY OF $5,506.00 FOR OTHER
MINOR ITEMS THAT MAY BE NECESSARY, FOR A NOT TO EXCEED
TOTAL COST OF $115,626.00, FOR THE PURPOSE OF COMPLETING
THE INSTALLATION OF THE POLICE DEPARTMENT'S EMERGENCY
GENERATOR REPLACEMENT PROJECT.
WHEREAS, the City needs to replace /install two (2) emergency generators at
the Miami Beach Police Department (the "project"); and
WHEREAS, the project consists of two (2) 500kW generators, which are
available via the competitively procured National Joint Powers Alliance (NJPA) 080613 -
CAT award to Pantropic Power, Inc., the local dealer for Caterpillar generators, as well
as a number of ancillary items (e.g., switchgears); and
WHEREAS, to expedite the project, which is critical to keep the Police Station
operational in the event of a storm or other catastrophe that results in loss of power to
the station, the Administration issued a purchase order to Pantropic Power, Inc. under
the NJPA contract, for the generators as these have a long lead time for manufacturing
and delivery; and
WHEREAS, the project also requires a paralleling switchgear, which is not
available under the NJPA contract, but necessary to operationally connect the two
generators; and
WHEREAS, the Administration has researched options for procuring the
paralleling switchgear and, in doing so, has secured quotes from electrical equipment
and supplies dealers under contract, as well as a quote from the electrical contractor
engaged to complete the installation of the generators as detailed in the accompanying
City Commission Memorandum; and
WHEREAS, all of the prices received exceed the City's budget for this project;
and, alternatively, staff requested pricing from Pantropic Power, Inc., ( "Pantropic ") the
firm supplying the two (2) Caterpillar 500kW generators for the project; and
WHEREAS, Pantropic's price for the same units is $110,120.00; and
WHEREAS, while the City does not have a contract for the switchgears, it is
clear that Pantropic's pricing for these items is a more cost- effective solution for the
City; and
WHEREAS, the City's engineers of record for the project, Calvin Giordano &
Associates, Inc., have advised staff that it is beneficial, from a coordination, installation
and future maintenance perspectives, to purchase the switchgears from the same firm
supplying the generators; and
WHEREAS, accordingly, the City Manager recommends waiving, by a 5 /7ths
vote, the formal competitive bidding requirement, finding such waiver to be in the City's
best interest, and authorizing the purchase of paralleling switchgear equipment from
Pantropic Power, Inc., in an amount not to exceed $110,120.00, plus a 5% contingency
of $5,506.00 for other minor items that may be necessary, for a not to exceed total cost
of $115,626.00, for the purpose of completing the installation of the Police Department's
emergency generator replacement project.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the written recommendation of the City Manager (as set
forth in the City Commission Memorandum accompanying this Resolution), and waive,
by a 5 /7ths vote, the formal competitive bidding requirement, finding such waiver to be
in the City's best interest, and authorize the purchase of paralleling switchgear
equipment from Pantropic Power, Inc., in an amount not to exceed $110,120.00, plus a
5% contingency of $5,506.00 for other minor items that may be necessary, for a not to
exceed total cost of $115,626.00, for the purpose of completing the installation of the
Police Department's emergency generator replacement project.
PASSED AND ADOPTED this .25 day of T14/ 2018.
Dan Gelber, Mayor
ATTEST:
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Raf el E. Granado, City Clerk
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Resolutions - C7 X
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 25, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF
THE CITY MANAGER (AS SET FORTH IN THE CITY COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION), AND WAIVING, BY A
5 /7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, FINDING
SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND AUTHORIZING
THE PURCHASE OF PARALLELING SWITCHGEAR EQUIPMENT FROM
PANTROPIC POWER INC., IN AN AMOUNT NOT TO EXCEED $110,120.00, PLUS
A 5% CONTINGENCY OF $5,506.00 FOR OTHER MINOR ITEMS THAT MAY BE
NECESSARY, FOR A NOT TO EXCEED TOTAL COST OF $115,626.00, FOR THE
PURPOSE OF COMPLETING THE INSTALLATION OF THE POLICE
DEPARTMENT'S EMERGENCY GENERATOR REPLACEMENT PROJECT.
RECOMMENDATION
Approve the Resolution.
ANALYSIS
The City needs to replace /install two (2) emergency generators at the Miami Beach Police
Department. The project consists of two (2) 500kW generators, which are available via the
competitively procured National Joint Powers Alliance (NJPA) 080613 -CAT award to Pantropic
Power, Inc., the local dealer for Caterpillar generators, and a number of ancillary items (e.g.,
switchgears). To expedite the project, which is critical to keep the Police Station operational in the
event of a storm or other catastrophe that results in loss of power to the station, the Administration
issued a P.O. to Pantropic Power, Inc. ( "Pantropic ") under the NJPA contract, for the generators as
these have a long lead time for manufacturing and delivery.
Regarding the ancillary items, the project also requires a paralleling switchgear, which is not available
under the NJPA contract, but necessary to operationally connect the two generators. The
Administration has researched options for procuring the paralleling switchgear. In doing so, the City
has secured quotes from electrical equipment and supplies dealers under contract, as well as a quote
from the electrical contractor engaged to complete the installation of the generators. The quote
received are stated in the table below.
Bidder
Amount
Contract
Graybar Electric
Company Inc.
$117,000
13- 151 -02
Page 658 of 1464
R & D Electric, Inc.
$133,100
14- 080 -01
W.W. Grainger, Inc.
No Bid
All of the prices received exceed the City's budget for this project. Alternatively, staff requested
pricing from Pantropic, the firm supplying the two (2) Caterpillar 500kW generators for the project.
Pantropic's price for the same units is stated in the table below:
Bidder
Amount
Contract
Pantropic Power Inc.
$110,120
NA
While the City does not have a contract for the switchgears, it is clear that Pantropic's pricing for
these items is a more cost - effective solution for the City. Additionally, the City's engineers of record
for the project, Calvin Giordano & Associates, Inc., have advised staff that it is beneficial, from a
coordination, installation and future maintenance perspectives, to purchase the switchgears from the
same firm supplying the generators.
Therefore, this item requests approval to waive the bidding requirements and purchase the
switchgear equipment, and other equipment that may be necessary for the project, from Pantropic
Power, Inc., the suppliers of the two (2) Caterpillar 500kW generators.
CONCLUSION
Based upon the foregoing, I recommend that the Mayor and City Commission of the City of Miami
Beach, Florida approve the Resolution of the Mayor and City Commission accepting the written
recommendation of the City Manager, and waiving, by a 5 /7ths vote, the formal competitive bidding
requirement, finding such waiver to be in the City's best interest, and authorizing the purchase of
paralleling switchgear equipment from Pantropic Power, Inc., in an amount not to exceed
$110,120.00, plus a 5% contingency of $5,506.00 for other minor items that may be necessary, for a
not to exceed total cost of $115,626.00, for the purpose of completing the installation of the Police
Department's emergency generator replacement project.
FINANCIAL INFORMATION.
Amount 1 110,120 Account 1 125- 1720- 000342 -20- 410 - 596- 00- 00 -00-
60007
Legislative Tracking
Property Management
ATTACHMENTS:
Description
o Memo
o Resolution
Page 659 of 1464
r
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, FL 33139, www.miamibeachfLgov
COMMISSION MEMORANDUM
TO: Honorable Mayor Dan Gelber and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 25, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION
OF THE CITY MANAGER (AS SET FORTH IN THE CITY COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION), AND WAIVING, BY
A 5 /7THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT,
FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND
AUTHORIZING THE PURCHASE OF PARALLELING SWITCHGEAR
EQUIPMENT FROM PANTROPIC POWER INC, IN AN AMOUNT NOT TO
EXCEED $110,120.00, PLUS A 5% CONTINGENCY OF $5,506.00 FOR
OTHER MINOR ITEMS THAT MAY BE NECESSARY, FOR A NOT TO
EXCEED TOTAL COST OF $115,626.00, FOR THE PURPOSE OF
COMPLETING THE INSTALLATION OF THE POLICE DEPARTMENT'S
EMERGENCY GENERATOR REPLACEMENT PROJECT.
FUNDING
This request in amount of $110,120 will funded from the approved capital renewal and
renovation project account, 125 - 1720- 000342 -20- 410 - 596- 00- 00 -00- 60007.
ADMINISTRATION RECOMMENDATION
Approve the Resolution.
KEY INTENDED OUTCOME
Build and Maintain Priority Infrastructure with Full Accountability.
BACKGROUND
The City needs to replace /install two (2) emergency generators at the Miami Beach Police
Department. The project consists of two (2) 500kW generators, which are available via the
competitively procured National Joint Powers Alliance (NJPA) 080613 -CAT award to Pantropic
Power, Inc., the local dealer for Caterpillar generators, and a number of ancillary items (e.g.,
switchgears). To expedite the project, which is critical to keep the Police Station operational in
the event of a storm or other catastrophe that results in loss of power to the station, the
Administration issued a P.O. to Pantropic Power, Inc. ( "Pantropic ") under the NJPA contract, for
the generators as these have a long lead time for manufacturing and delivery.
Regarding the ancillary items, the project also requires a paralleling switchgear, which is not
available under the NJPA contract, but necessary to operationally connect the two generators.
The Administration has researched options for procuring the paralleling switchgear. In doing so,
the City has secured quotes from electrical equipment and supplies dealers under contract, as
well as a quote from the electrical contractor engaged to complete the installation of the
generators. The quote received are stated in the table below.
We are committed to providing excellent public service aF?aa ; iO6t0 Of 4464e, work and play In our vibrant, tropical, historic community.
Commission Memorandum
July 25, 2018
Page 2
Bidder
Amount
Contract
Graybar Electric
Company Inc.
$117,000
13- 151 -02
R & D Electric, Inc.
$133,100
14- 080 -01
W.W. Grainger, Inc.
No Bid
All of the prices received exceed the City's budget for this project. Alternatively, staff requested
pricing from Pantropic, the firm supplying the two (2) Caterpillar 500kW generators for the
project. Pantropic's price for the same units is stated in the table below:
Bidder
Amount
Contract
Pantropic Power Inc.
$110,120
NA
While the City does not have a contract for the switchgears, it is clear that Pantropic's pricing for
these items is a more cost - effective solution for the City. Additionally, the City's engineers of
record for the project, Calvin Giordano & Associates, Inc., have advised staff that it is beneficial,
from a coordination, installation and future maintenance perspectives, to purchase the
switchgears from the same firm supplying the generators.
Therefore, this item requests approval to waive the bidding requirements and purchase the
switchgear equipment, and other equipment that may be necessary for the project, from
Pantropic Power, Inc., the suppliers of the two (2) Caterpillar 500kW generators.
RECOMMENDATION
Based upon the foregoing, I recommend that the Mayor and City Commission of the City of
Miami Beach, Florida approve the Resolution of the Mayor and City Commission accepting the
written recommendation of the City Manager, and waiving, by a 5 /7ths vote, the formal
competitive bidding requirement, finding such waiver to be in the City's best interest, and
authorizing the purchase of paralleling switchgear equipment from Pantropic Power, Inc., in an
amount not to exceed $110,120.00, plus a 5% contingency of $5,506.00 for other minor items
that may be necessary, for a not to exceed total cost of $115,626.00, for the purpose of
completing the installation of the Police Department's emergency generator replacement
proJect.
Page 661 of 1464