2003-25150 Reso
RESOLUTION NO.
2003-25150
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, TO ACCEPT THE
RANKING OF PROPOSALS RECEIVED PURSUANT TO
REQUEST FOR PROPOSAL NO. 18-02/03 FOR PROFESSIONAL
CONSULTING SERVICES FOR PREPARATION OF A FIVE
YEAR (5) CONSOLIDATED PLAN FOR FEDERAL FUNDS; AND
RECOMMEND AND AUTHORIZE THE ADMINISTRATION TO
NEGOTIATE WITH THE TOP RANKED FIRM, FLORIDA
PLANNING GROUP, INC., AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO FINALIZE
NEGOTIATIONS, TO THEN ENTER INTO NEGOTIATIONS
WITH THE SECOND RANKED FIRM OF J-QUAD AND
ASSOCIATES; AND AUTHORIZE THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT FOR PROFESSIONAL
CONSUL TlNG SERVICES FOR A FIVE (5) YEAR
CONSOLIDATED PLAN FOR FEDERAL FUNDS.
"
WHEREAS, on January 15,2003, the City issued a Request for Proposals (RFP) No. 18-
02/03 for preparing a Consolidated Plan for the City of Miami Beach; and
WHEREAS, notices and specification packages for RFP No. 18-02/03 were issued on
January 15, 2003, resulting in two timely responses; and
WHEREAS, a Letter to Commission #61-2003 was issued on March 5, 2003, to appoint
members of the Evaluation Committee; and
WHEREAS, the appointed Evaluation Committee met on March 13, 2002, and selected
the proposal submitted by Florida Planning Group, Inc., as the top ranked proposal, and
recommended to the City Manager that a contract be negotiated with the firm; and
WHEREAS, should the Administration not be able to finalize negotiations with the top
ranked firm, to then enter into negotiations with the second ranked firm of J-Quad and
Associates; and
WHEREAS, the City Manager has reviewed the recommendations of the Evaluation
Committee and concurs with the Evaluation Committee's recommendations.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR
AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, to accept the ranking of proposals received pursuant to
Request For Proposals No. 18-02/03 Professional Consulting Services for
preparation of a Five Year (5) Consolidated Plan for Federal Funds; and
recommend and authorize the Administration to negotiate with the top
ranked firm, Florida Planning Group, Inc. and should the Administration
not be able to finalize negotiations, to then enter into negotiations with
the second ranked firm, of J-Quad and Associates; and authorize the
Mayor and City Clerk to execute an agreement for Professional
Consulting Services.
ATTEST:
~~ ~U~
CITY CLERK '
Selection of Consultant RESOLUTION 3-19-03
APPAOVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
- $.~P1- V?>
Date
MAYOR
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
~
Condensed Title:
A Resolution OfThe MayorAnd The City Commission OfThe City Of Miami Beach, Florida, To AcceptThe
Ranking Of Proposals Received Pursuant To Request For Proposal No. 18-02/03 For Professional
Consulting Services For Preparation Of A Five Year (5) Consolidated Plan For Federal Funds; And
Recommend And Authorize The Administration To Negotiate With The Top Ranked Firm, Florida Planning
Group, Inc., And Should The Administration Not Be Able To Finalize Negotiations, To Then Enter Into
Negotiations With The Second Ranked Firm Of J-Quad And Associates; And Authorize The Mayor And
City Clerk To Execute An Agreement For Professional Consulting Services For A Five (5) Year
Consolidated Plan For Federal Funds.
Issue:
Shall the Mayor and City Clerk execute an agreement with the number one ranked firm, Florida Planning
Group, Inc. for professional consulting services for the preparation of the City's Consolidated Plan for
Federal funds for fiscal vears 2003 -2007.
Item Summa IRecommendation:
The Administration recommends accepting the Selection Committee recommendation of the number one
ranked firm, Florida Planning Group, Inc. and recommends executing a professional consulting services
a reement for the re aration of the Ci 's Consolidated Plan for Federal Funds for fiscal ears 2003-2007.
Adviso Board Recommendation:
The Selection Committee met and discussed the proposals received on Thursday March 13, 2003. After
reviewing and discussing the merits of each proposal, the Committee ranked the proposals and
recommended unanimously that the number one ranked firm, Florida Planning Group, Inc. be selected as
the consultant for the re aration of the Five Year Consolidated Plan for fiscal ears 2003 -2007.
Financial Information:
Source of Amount A.Qcount I Approved
Funds: 1 $16,500 133.1931.000312 - COBG Admin.
D 2 $16,500 151.5230.000312 - HOME Admin.
3
4
Finance Oept. Total $33,000
City Clerk's Office Legislative Tracking:
I Vivian P. Guzman
SI n-Offs:
Department Director
,
City Manager
AGENDA ITEM
DATE
C7G
3-19-03
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Date: March 19, 2003
Jorge M. Gonzalez \ p- ~
City Manager 0 D
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, TO ACCEPT THE
RANKING OF PROPOSALS RECEIVED PURSUANT TO
REQUEST FOR PROPOSAL NO.1S-G2/03 FOR PROFESSIONAL
CONSULTING SERVICES FOR PREPARATION OF A FIVE YEAR
(5) CONSOLIDATED PLAN FOR FEDERAL FUNDS; AND
RECOMMEND AND AUTHORIZE THE ADMINISTRATION TO
NEGOTIATE WITH THE TOP RANKED FIRM, FLORIDA
PLANNING GROUP, INC., AND SHOULD THE ADMINISTRATION
NOT BE ABLE TO FINALIZE NEGOTIATIONS, TO THEN ENTER
INTO NEGOTIATIONS WITH THE SECOND RANKED FIRM OF J.
QUAD AND ASSOCIATES; AND AUTHORIZE THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES FOR A FIVE (5)
YEAR CONSOLIDATED PLAN FOR FEDERAL FUNDS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funds are available from the federal Community Development Block Grant (CDBG) and the Home
Investment Partnerships (HOME) Programs. There is no impact on the General Funds of the City.
ANALYSIS
On January 15, 2003, the City solicited proposals from responsible consultants to research, document,
draft and submit a Consolidated Plan to the U.S. Department of Housing and Urban Development
(HUD) prior to the August 16, 2003 deadline. The Consolidated Plan ("Plan") is a federal requirement
that serves a three prong purpose. It is used at the local level as a planning document for housing and
community development; it is an application for federal funding; and it is used to outline the strategies
for administering and reporting on HUD programs.
Notices were mailed to 1,704 firms and 46 firms picked up applications. The responses for this RFP
were due no later than 3:00 p.m. on February 19, 2003. A total of two proposals were received. The
two firms who submitted are: Florida Planning Group, Inc. and J-Quad and Associates.
On March 5, 2003, a Letter to Commission #61-2003 was issued which appointed the following
committee members as the Evaluation Committee: Lilliam Janata, Betty Gutierrez, James Gleeson, AI
Commission Memorandum
March 19, 2003
Page 2 of 2
Childress and Joanna Revelo. The Selection Committee met on March 13, 2003 to review and discuss
the proposals received. Lilliam Janata was selected as the Chair for the Evaluation Committee. The
Committee used the following criteria to evaluate the proposals: experience of firm and their personnel;
past experience preparing other Consolidated Plans for entitlement jurisdictions similar to Miami Beach;
proposed fee schedule; and experience and familiarity with HUD rules and regulations. After
discussing the merits of each proposal, the Committee scored each of the firms as follows:
Lilliam Janata
James Gleeson
Betty Gutierrez
AI Childress
Joanna Revelo
Florida Plannina Group
95
95
85
81
100
J-Quad & Associates
65
60
70
60
78
The selected consulting firm, Florida Planning Group, will be responsible for presenting the City with the
final completed Consolidated Plan on time to receive City Commission approval in July 2003, and for
the subsequent submission deadline date to HUD of August 152003.
In accordance with the terms of the RFP, the City Manager has reviewed the Selection Committee's
recommendation and concurs with their ranking of proposals.
CONCLUSION:
The Administration recommends that the Mayor and City Commission accept the ranking of the
proposals received pursuant to the Request for Proposals No. 18-02/03 for Professional Consulting
Services for the preparation of a five (5) year Consolidated Plan for Federal funds; and recommends
that the Administration negotiate with the top ranked firm, Florida Planning Group, Inc. and should the
Administration not be able to finalize negotiations, to then enter into negotiations with the second
ranked firm, J-Quade and Associates; and authorize the Mayor and City Clerk to execute an agreement
for professional consulting services for preparation of a five (5) year Consolidated Plan for Federal
funds.
JMG\RCM\GL\VPG\~
SelectiOn of ConsultantMemorandum 3-19-03
AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH
AND FLORIDA PLANNING GROUP INC. FOR PROFESSIONAL CONSULTING
SERVICES FOR THE DEVELOPMENT OF A FIVE YEAR CONSOLIDATED PLAN
MAMI
THIS AGREEMENT made and entered into this ..LLth day of ~ 2003, by and
between the CITY OF MIAMI BEACH, FLORIDA (hereinafter referred to as City), having its
principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139, and
FLORIDA PLANNING GROUP, INC. (hereinafter referred to as Consultant), whose
address is 13500 Sutton Park Drive South, Suite #401, Jacksonville, FL 32224.
SECTION 1
DEFINITIONS
Agreement:
This Agreement between the City and Consultant.
City Manager:
The Chief Administrative Officer of the City.
Consultant:
For the purposes of this Agreement, Consultant shall be deemed to
be an independent Consultant, and not an agent or employee of the
City.
Services:
All services, work and actions by the Consultant performed pursuant
to or undertaken under this Agreement, as described in Section 2.
and any exhibits to this agreement.
Fee:
Amount paid to the Consultant to cover the costs of the Services.
Risk Manager:
The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139, telephone number
(305) 673-7000, Ext. 6435, and fax number (305) 673-7023.
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SECTION 2
SCOPE OF WORK
The scope of work to be performed by Consultant is set forth in Exhibit "A," entitled
"Scope of Service~" (Services).
SECTION 3
COMPENSATION
3.1 FIXED FEE
Consultant shall be compensated for the Services to be provided herein on a
fixed fee basis ofThirty- three Thousand, Three Hundred and 00/100 Dollars ($33,000);
for providing the Services set forth in Exhibit "A" hereto, such fixed fee to be paid as
follows:
Phase 1: Upon completion of consultations with public and private agencies; and
conduct homeless and housing needs and market analysis
....................................................................................................$ 8,000
Phase 2: Upon completion of first complete draft of Strategic Plan and One Year
Action Plan ... ... ........ ... ... ... ... ... ....... ... ... ... ... ... ... ... ... ... ...... ......... .......$8,500
Phase 3: Upon completion of Executive Summary and draft for public comment and
presentation to City Commission ...... ....... ... ...... ............ ... ...... ... ...... $7,500
Phase 4: Upon completion and submission to HUD of final draft of Consolidated
Plan... ... ..... ... . .. .. . . .. . .. .. . . . . . .. . .. . .. .. . .. . ... . .. ... . .. . .. ... . .. .. . ... .. . ... ... .. . .... ... .$9,000
TOTAL
$33,000
In no event shall the maximum compensation to Contractor throughout the term
of this Agreement exceed the sum of $33,000.
3.2 METHOD OF PAYMENT
Payment shall be made to the Consultant pursuant to invoices or other
submissions by the Consultant which detail or represent the completion of the above-
described phases of the Services set forth in Exhibit "A".
Consultant shall submit an invoice documenting the completion of the proportion
of the Services performed in each phase of the work. All submissions shall contain a
statement that the items set forth therein are true and correct and in accordance with the
Agreement. After approval by the City's Project Coordinator, payments shall be made
within thirty (30) days.
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SECTION 4
GENERAL PROVISIONS
4.1 RESPONSIBILITY OF THE CONSULTANT
With respect to the performance of the Services, the Consultant shall exercise
that degree of skill, care, efficiency and diligence normally exercised by
recognized professionals with respect to the performance of comparable
Services. In its performance of the Services, the Consultant shall comply with all
applicable regulations of the City, County, State, Federal Government, ADA,
EEO regulations and guidelines.
4.2 PUBLIC ENTITY CRIMES
A State of Florida Form PUR 7068, Sworn Statement under Section
287.133(3)(a) Florida Statute on Public Entity Crimes shall be filed with the City's
Procurement Division, prior to commencement of the Services herein.
4.3 DURATION AND EXTENT OF AGREEMENT
The term of this Agreement shall be for a period of six (6) months from the
date of execution of this Agreement. However, any additional services requested
by the City within such six (6) month period, may require the extension of the
term of the Agreement, as mutually agreed in writing by the parties prior to their
commencement.
4.4 TIME OF COMPLETION
The Services to be rendered by the Consultant shall be commenced upon
receipt of a written Notice to Proceed from the City subsequent to the execution
of the Agreement, and Consultant shall adhere to the schedule as referenced by
Exhibit "A" hereto.
4.5 INDEMNIFICATION
Consultant agrees to indemnify and hold harmless the City of Miami
Beach and its officers, employees and agents, from and against any and all
actions, claims, liabilities, losses, and expenses, including, but not limited to,
attorneys' fees, for personal, economic or bodily injury, wrongful death, loss of or
damage to property, at law or in equity, which may arise or be alleged to have
arisen from the negligent acts, errors, omissions or other wrongful conduct of the
Consultant, its employees, agents, sub-consultants, or any other person or entity
acting under Consultant's control, in connection with the Consultant's
performance of the Services pursuant to this Agreement; and to that extent, the
Consultant shall pay all such claims and losses and shall pay all such costs and
judgements which may issue from any lawsuit arising from such claims and
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losses, and shall pay all costs and attorneys' fees expended by the City in the
defense of such claims and losses, including appeals. The parties agree that one
percent (1 %) of the total compensation to the Consultant for performance of the
Services under this Agreement is the specific consideration from the City to the
Consultant for the Consultant's Indemnity Agreement.
The Consultant's obligation under this Subsection shall not include the
obligation to indemnify the City of Miami Beach and its officers, employees and
agents, from and against any actions or claims which arise or are alleged to have
arisen from negligent acts or omissions or other wrongful conduct of the City and
its officers, employees and agents. The parties each agree to give the other
party prompt notice of any claim coming to its knowledge that in any way directly
or indirectly affects the other party.
4.6 TERMINATION. SUSPENSION AND SANCTIONS
4.6.1 Termination for Cause
If the Consultant shall fail to fulfill in a timely manner, or otherwise violate
any of the covenants, agreements, or stipulations material to this Agreement, the City
shall thereupon have the right to terminate the Services then remaining to be
performed. Prior to exercising its option to terminate for cause, the City shall notify the
Consultant of its violation of the particular terms of this Agreement and shall grant
Consultant seven (7) days to cure such default. If such default remains uncured after
seven (7) days, the City, upon three (3) days' notice to Consultant, may terminate this
Agreement and the City shall be fully discharged from any and all liabilities, duties and
terms arising out of/or by virtue of this Agreement.
Notwithstanding the above, the Consultant shall not be relieved of liability
to the City for damages sustained by the City by any breach of the Agreement by the
Consultant. The City, at its sole option and discretion, shall additionally be entitled to
bring any and all legal/equitable actions that it deems to be in its best interest in order
to enforce the City's right and remedies against the defaulting party. The City shall be
entitled to recover all costs of such actions, including reasonable attorneys' fees. To
the extent allowed by law, the defaulting party waives its right to jury trial and its right to
bring permissive counter claims against the City in any such action.
4.6.2 Termination for Convenience of City
THE CITY MAY ALSO, FOR ITS CONVENIENCE AND WITHOUT
CAUSE, TERMINATE THE SERVICES THEN REMAINING TO BE PERFORMED AT
ANY TIME DURING THE TERM HEREOF BY GIVING WRITTEN NOTICE TO
CONSULTANT OF SUCH TERMINATION, WHICH SHAll BECOME EFFECTIVE
TEN (1 0) DAYS FOllOWING RECEIPT BY THE CONSULTANT OF THE WRITTEN
TERMINATION NOTICE. IN THAT EVENT, All FINISHED OR UNFINISHED
DOCUMENTS AND OTHER MATERIALS, AS DESCRIBED IN SECTION 2 AND IN
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EXHIBIT "A" SHALL BE PROPERLY ASSEMBLED AND DELIVERED TO THE CITY
AT CONSULTANT'S SOLE COST AND EXPENSE. IF THE AGREEMENT IS
TERMINATED BY THE CITY AS PROVIDED IN THIS SUBSECTION, CONSULTANT
SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED, AS
DETERMINED BY THE CITY AT ITS DISCERTION, UP TO THE DATE OF
TERMINATION.
4.6.3 Termination for Insolvencv
The City also reserves the right to terminate the remaining Services to be
performed in the event the Consultant is placed either in voluntary or involuntary
bankruptcy or makes an assignment for the benefit of creditors. In such event, the
right and obligations for the parties shall be the same as provided for in Section 4.6.2.
4.6.4 Sanctions for Noncompliance with Nondiscrimination Provisions
In the event of the Consultant's noncompliance with the
nondiscrimination provisions of this Agreement, the City shall impose such sanctions
as the City or the State of Florida may determine to be appropriate, including but not
limited to, withholding of payments to the Consultant under the Agreement until the
Consultant complies and/or cancellation, termination or suspension of the Services.
In the event the City cancels or terminates the Services pursuant to this Subsection
the rights and obligations of the parties shall be the same as provided in Section
4.6.2.
4.7 Chanaes and Additions
Changes and additions to the Agreement shall be directed by a written
amendment signed by the duly authorized representatives of the City and Consultant. No
alteration, change, or modification of the terms of this Agreement shall be valid unless
amended in writing, signed by both parties hereto, and approved by the City.
4.8 AUDIT AND INSPECTIONS
At any time during normal business hours and as often as the City may
deem necessary, there shall be made available to the City and/or such
representatives as the City may deem to act on its behalf, to audit, examine and
make audits of all contracts, invoices, materials, payrolls, records of personnel,
conditions of employment and other data relating to all matters covered by this
Agreement. Consultant shall maintain any and all records necessary to document
compliance with the provisions of this Agreement.
4.9 ACCESS TO RECORDS
Consultant agrees to allow access during normal business hours to all
financial records to the City and/or such authorized representatives as it may deem to
act on its behalf, and agrees to provide such assistance as may be necessary to
5
facilitate financial audit by the City or its representatives when deemed necessary to
insure compliance with applicable accounting and financial standards. Consultant
shall allow access during normal business hours to all other records, forms, files, and
documents which have been generated in performance of this Agreement, to those
personnel as may be designated by the City.
4.10 ASSIGNMENT. TRANSFER OR SUBCONTRACTING
The Consultant shall not subcontract, assign, or transfer any work under
this Agreement without the prior written consent of the City.
4.11 SUB-CONSULTANTS
The Consultant shall be liable for its services, responsibilities and
liabilities under this Agreement and the services, responsibilities and liabilities of sub-
consultants, and any other person or entity acting under the direction or control of the
Consultant. When the term "Consultant" is used in this Agreement, it shall be
deemed to include any sub-Consultants and any other person or entity acting under
the direction or control of Consultant. All sub-Consultants must be approved of in
writing prior to their engagement by Consultant.
4.12 EQUAL EMPLOYMENT OPPORTUNITY
In connection with the performance of this Agreement, the Consultant
shall not discriminate against any employee or applicant for employment because of
race, color, religion, ancestry, sex, age, and national origin, place of birth, marital
status, or physical handicap. The Consultant shall take affirmative action to ensure
that applicants are employed and that employees are treated during their
employment without regard to their race, color, religion, ancestry, sex, age, national
origin, place of birth, marital status, disability, or sexual orientation. Such action shall
include, but not be limited to the following: employment, upgrading, demotion, or
termination; recruitment or recruitment advertising; layoff or termination; rates of pay,
or other forms of compensation; and selection for training, including apprenticeship.
4.13 CONFLICT OF INTEREST
The Consultant agrees to adhere to and be governed by the Metropolitan
Miami-Dade County Conflict of Interest Ordinance (No. 72-82), as amended; and by
the City of Miami Beach Charter and Code, which are incorporated by reference
herein as if fully set forth herein, in connection with the Agreement conditions
hereunder.
The Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirectly which should conflict in any manner or degree
with the performance of the Services. The Consultant further covenants that in the
performance of this Agreement, no person having any such interest shall knowingly
be employed by the Consultant. No member of or delegate to the Congress of the
6
United States shall be admitted to any share or part of this Agreement or to any
benefits arising therefrom.
4.14 PATENT RIGHTS; COPYRIGHTS; CONFIDENTIAL FINDINGS
Any patentable result arising out of this Agreement, as well as all
information, design specifications, processes, data and findings, shall be made
available to the City for public use.
No reports, other documents, articles or devices produced in whole or in
part under this Agreement shall be the subject of any application for copyright or
patent by or on behalf of the Consultant or its employees or sub Consultants.
4.15 NOTICES
All notices and communications in writing required or permitted
hereunder may be delivered personally to the representatives of the Consultant and
the City listed below or may be mailed by registered mail, postage prepaid (or
airmailed if addressed to an address outside of the city of dispatch).
Until changed by notice in writing, all such notices and communications
shall be addressed as follows:
TO CONSULTANT:
Elaine S. Wright, Principal
Florida Planning Group, Inc.
13500 Sutton Park Drive South, Suite #401
Jacksonville, FL 32224
TO CITY:
City of Miami Beach
Attn: Joanna Revelo, Division Director
Housing and Community Development Division
1700 Convention Center Drive, 3rd Floor
Miami Beach, Florida 33139
(305) 673-7260
Notices hereunder shall be effective:
If delivered personally, on delivery; if mailed to an address in the city of dispatch,
on the day following the date mailed; and if mailed to an address outside the city of
dispatch on the seventh day following the date mailed.
4.16 LITIGATION JURISDICTIONNENUE
This Agreement shall be enforceable in Miami-Dade County, Florida, and if
7
legal action is necessary by either party with respect to the enforcement of any or all of
the terms or conditions herein, exclusive venue for the enforcement of same shall lie in
Miami-Dade County, Florida.
4.17 ENTIRETY OF AGREEMENT
This writing and the Services embody the entire Agreement and
understanding between the parties hereto, and there are no other agreements and
understandings, oral or written with reference to the subject matter hereof that are not
merged herein and superceded hereby. The Services and the Proposal Documents
are hereby incorporated by reference into this Agreement.
4.18 LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place
a limit on the City's liability for any cause of action for money damages due to an
alleged breach by the City of this Agreement, so that its liability for any such breach
never exceeds the sum of $1,000. Consultant hereby expresses its willingness to
enter into this Agreement with Consultant's recovery from the City for any damage
action for breach of contract to be limited to a maximum amount of $1,000.
Accordingly, and notwithstanding any other term or condition of this Agreement,
Consultant hereby agrees that the City shall not be liable to the Consultant for
damages in an amount in excess of $1,000 for any action or claim for breach of
contract arising out of the performance or non-performance of any obligations imposed
upon the City by this Agreement. Nothing contained in this paragraph or elsewhere in
this Agreement is in any way intended to be a waiver of the limitation placed upon the
City's liability as set forth in Section 768.28, Florida Statutes.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their appropriate officials, as of the date first entered above.
ATTEST:
_folJLtrp aA-tL-
City Clerk
ATTEST:
By:
v{ie f1u&/i>enr J5~
(TITLE) I
APPROVEDMlO
FORM &LANGUoaGl!
"FOR EXECUTION
~ 1~3-03
CIIr ,iot' D*
\
Mayor
FOR CONSULTANT:
PwuiUr
(TITLE)
Corporate Seal
9
EXHIBIT "A"
SCOPE OF SERVICES:
The Florida Planning Group, Inc., located at 13500 Sutton Park Drive South, Suite
401, Jacksonville, Florida 32224 ("Consultant"), will prepare a Five Year
Consolidated Plan for Fiscal Years 2003/04. The Consolidated Plan will serve
three main functions:
1) A planning document on the local level for City of Miami Beach
2) An application for federal funds
3) A strategy for administering and reporting on U.S. Housing and Urban
Development (HUD) programs.
Major Milestones and Dates:
. On or before April 30, 2003 - Review Citizen Participation Plan, hold pre-
development Public Hearing, analyze and collect census and
demographic data for Action Plan/Consolidated Plan, consult with public
and private agencies
. On or before June 12, 2003 - Complete draft of One Year Action
Plan/Consolidated Plan for Federal Funds
. On or before June 20, 2003 - Conduct public hearing on draft of Five
Year Consolidated Plan
. June 12 - July 13, 2003 - Thirty day comment period on draft of
Consolidated Plan
. On or before July 30, 2003 -Incorporate citizen comments and finalize
Consolidated Plan; present to City Commission for approval
. On or before August 15,2003 - Submit Consolidated Plan to HUD for
approval
The above will be achieved by:
. Conferring and coordinating with appropriate public and private entities
regarding social services, infrastructure and capital improvement needs
and priorities, housing needs, economic development opportunities, and
neighborhood.
. The Consultant in conjunction with the Housing and Community
Development Division will prepare an analysis of needs and identify
sources of data utilized. The needs information must be sufficient to
support the housing and community development strategy including
priorities, objectives and strategies for achieving desired results.
. An analysis will be conducted of current affordable housing needs, the
10
needs of the homeless population, public housing needs, special needs
facilities and services, market conditions, barriers to affordable housing
and fair housing, and lead-based paint needs.
. The Consultant will produce a strategic plan that brings needs and
resources together in a coordinated housing and community development
strategy. The strategy must be developed to achieve three goals: provide
decent housing, create suitable living environments, and to expand
economic opportunities for income-eligible residents.
. The strategic plan must describe housing and community development
objectives and projects; and as applicable, the following must also be
addressed: housing priorities, priority non-housing community
development needs, continuum of care for the homeless population, public
housing, reduction of barriers to affordable housing, lead based paint
hazards, and reduction of poverty.
. The Consultant in conjunction with the Housing and Community
Development Division will assist with the One Year Action Plan that lists the
activities and projects the City intends to fund during the next program year
under the HOME, CDBG, ESG, HOPWA, and other HUD and/or state
programs for meeting housing and community development objectives.
. The development and final submission of the Action Plan/Five Year
Consolidated Plan will be in a format that is suitable and acceptable for
approval by HUD.
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