2003-25161 Reso
RESOLUTION NO. 2003-25161
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AUTHORIZING AND APPROVING THE
APPROPRIATION OF $150,000 OF UNALLOCATED 1999
GENERAL OBLIGATION BOND PARKS FUND
(PREVIOUSLY ALLOCATED FOR SHANE
WATERSPORTS CENTER) TO SUPPLEMENT THE
NORMANDY PARK AND POOL PROJECT
CONSTRUCTION FUND.
WHEREAS, Request for Proposal (RFP) No. 21-00/01 was issued on March 16,
2001 for contractors to submit proposals for the construction of the Normandy Park and
Pool Project; and
WHEREAS, on September 5, 2001, because all proposals were received above
the City's available budget for construction, and to bring the Project within budget, the
Administration, pursuant to approval from the Mayor and City Commission, initiated
value engineering negotiations with the top ranked proposer, Regosa Engineering Inc.
("Regosa"); and
WHEREAS, Regosa's original proposal for the construction of the Project was
$2,2745,000; and
WHEREAS, the original scope of the work generally consisted of the demolition
of the existing pool building; the construction of the new pool facility; of new walkways
and entry features; the installation of new perimeter fencing; new pool lighting; on-street
parking improvements; the construction of new multi-purpose courts; site landscaping;
soccer field renovation; and sport lighting; and
WHEREAS, on March 20, 2002, pursuant to conclusion of value engineering
negotiations with Regosa, the Mayor and City Commission awarded a contract, in the
amount of $2,264,000, for the aforementioned contractor to proceed with the
construction of the Normandy Park and Pool Project; and
WHEREAS, the original scope of the Project was reduced to include the
demolition of the existing pool building; the construction of the new pool facility; that of
new walkways and entry features; the installation of new perimeter fencing; new pool
lighting; and on-street parking improvements; and
WHEREAS, the construction of the new multi-purpose courts; site landscaping;
soccer field renovation; and sport lighting, were also put on hold due to lack of funding;
and
WHEREAS, among the various value engineering options considered to reduce
the cost of the Project, the replacement of the specified concrete deck, appurtenant
auger pile structural foundation system, and pool deck finishes with a compacted sub-
grade, compacted lime rock base, sand base and concrete paver pool flooring deck
system was considered a viable alternate; and
WHEREAS, although conceptually the above proposed modification and
substitution was deemed acceptable, the concrete deck replacement required further
geotechnical tests and/or structural studies to confirm its structural and economic
viability; and
WHEREAS, after the demolition of the existing pool building test pit explorations
were conducted, and the studies concluded that organic and silt materials at this
location would create a long term settlement not suitable for paver deck installation; and
WHEREAS, a series of recommendations ranging from the complete removal of
the unsuitable material to the rehabilitation of the subsoil with compacted structural fill
were made by the engineers; and this would require the approval of additional
professional services, production of new engineering drawings and additional work for
the contractor; and in addition delays to the Project had to be considered; and
WHEREAS, after a comprehensive review of the options presented by the
engineers, the Project team concluded that it was in the best interest of the Project to
reinstate the original concrete deck and auger pile foundation system removed earlier in
value engineering; and
WHEREAS, as a result, new negotiations with the contractor to determine a fair
price to reintroduce this component in the Project followed; and the Administration
approved the negotiated amount of $179,000 for Regosa to perform the additional work;
and
WHEREAS, the new scope and two (2) additional change orders in the amount
of $1,708 for additional work associated with the removal of the electrical equipment,
and $1,078 for the test pit excavation were paid from the original construction
contingency of $219,712, which has a current remaining balance of $37,926; and
WHEREAS, due to the complexity of the Project and the early stage of the
construction, unforeseen conditions are probable, and the current contingency amount
available is insufficient; and
WHEREAS, in light of the above, the Administration prioritized its effort in
identifying additional funds to supplement the Normandy Park and Pool Project
construction budget; and
WHEREAS, one hundred fifty dollars ($150,000) of unallocated 1999 General
Obligation Bond Parks Funds (previously allocated for Shane Watersports Center) are
presently available; and
WHEREAS, on April 8, 2002, the General Obligation (G.O.) Bond Oversight
Committee recommended that the Mayor and City Commission reallocate the Shane
Watersports G. O. Bond funds to the Normandy Park and Pool Project; and
WHEREAS, the Administration believes that the reallocation of $150,000 from
the Shane Waters ports G.O. Bond Parks Funds to the Normandy Park and Pool Project
constitutes the best application of these funds.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission adopt a Resolution to approve and authorize the appropriation of $150,000
of unallocated 1999 General Obligation Bond Parks Funds (previously allocated for
Shane Watersports Center) to supplement the Normandy Park and Pool Project
construction fund.
PASSED AND ADOPTED this 9th
ATTEST:
~tj{U(&
T:\AGENDA\2003\apr0903\regular\Normandy Shane Water Center Reso.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
tl_ 1/03
Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
~
Condensed Title:
A resolution of the Mayor and City Commission authorizing and approving the appropriation of $150,000 of
unallocated 1999 General Obligation Bond Parks Fund (previously allocated to Shane Watersports Center),
to the Normandy Park and Pool Project.
Issue:
Should the Mayor and City Commission approve and authorize the reallocation of General Obligation Bond
fund previously designated for the proposed improvements of the Shane Watersports Center to the
Normandy Park and Pool Project?
Item SummarY/Recommendation:
Construction of the Normandy Park and Pool Project is underway. Construction started with a contingency
budget of $219,712. Three (3) change orders totaling $181,786 were paid from the contingency funds.
Due to the complexity of the project, it is anticipated that the remaining $37,926 will be insufficient to cover
possible unforeseen conditions. Therefore, the Administration prioritized its effort in identifying additional
funds that could be used to supplement the Normandy Park and Pool project contingency.
One hundred fifty thousand dollars ($150,000) previously allocated in the 1999 General Obligation Bond for
improvements to the Shane Watersports Center are at this time unallocated. The Shane Watersports facility
is being managed, under the terms of a long term lease agreement with the City by a private entity. Pursuant
to a legal opinion from the City Attorney's Office, this renders the facility ineligible for G.O. Bond funding. As
a result, on April 8, 2002, the General Obligation Bond Oversight Committee recommended that the Mayor
and City Commission reallocate the $300,000 of G. O. Bond funds previously allocated to Shane
Watersports Center to the Normandy Park and Pool Project. The Administration believes that reallocating
$150,000 of these funds constitute the best application of these funds.
Therefore, in liaht of the above, the Administration recommends the adootion of the attached Resolution.
Adviso Board Recommendation:
General Obligation Bond Oversight Committee
Financial Information:
Source of
Funds:
Amount
$150,000
Account
1999 General Obligation Bond
Approved
1
2
3
4
Total
Cit Clerk's Office Le islative Trackin
Michel Magloire
t Director
City Manager
JMG
AGENDAITEM C;?A
DATE ~-9-03
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
Subject:
Mayor David Dermer and Date: April 9, 2003
Members of the City Commission
Jorge M. Gonzalez ~ ~
City Manager 0 - ()
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING AND APPROVING
THE APPROPRIATION OF $150,000 OF UNALLOCATED 1999
GENERAL OBLIGATION BOND PARKS FUNDS (PREVIOUSLY
ALLOCATED FOR SHANE WATERSPORTS CENTER) TO
SUPPLEMENT THE NORMANDY PARK AND POOL CONSTRUCTION
PROJECT FUND.
To:
From:
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution
FUNDING
Funding in the total amount of $150,000 is available from the 1999 General Obligation
Bond Fund.
ANALYSIS
On March 20, 2002, pursuant to conclusion of value engineering negotiations with Regosa
Engineering, the Mayor and City Commission awarded a contract in the amount of
$2,264,000 for the aforementioned contractor to proceed with the construction of the
Normandy Park and Pool project.
The original scope of the project was modified to meet the City's available budget for
construction. The revised scope generally included the demolition of the existing pool
building; the construction of the new pool facility; new walkways and entry features; the
installation of new perimeter fencing and new pool lighting; and on-street parking
improvements. The construction of the new multi-purpose courts, site landscaping, soccer
field renovation and sport lighting, originally proposed in the documents were put on hold at
that time due to lack of funding. Regosa's original proposal for the Project was
$2,745,000.
Among the various value engineering options considered to reduce the cost of the project,
City staff and consultants agreed that the following were the most viable:
. Replacement of the specified concrete deck, appurtenant auger pile structural,
foundation system, and pool deck finishes with a compacted sub-grade, compacted
Commission Memorandum
April 9, 2003
Normandy Park and Pool
Page 2
lime rock base, sand base and concrete paver pool flooring deck system.
. Replacement of the specified aluminum fencing material with an electrostatic painted
steel material 6' high, maximum, and concrete piers at 50 feet.
. Replacement of the pool night lighting system specified with an approved equal
system.
. Revision of the specified storm drainage system.
. Replacement of the Miami Beach red concrete walkways with natural concrete
color walkways.
Although conceptually these proposed modifications and substitutions were deemed
acceptable, the concrete deck replacement required further geotechnical tests and/or
structural studies to confirm its structural and economic viability. The requisite
geotechnical and structural studies could not be economically completed until the existing
pool was demolished, since the area of study was underneath it. As a result, after the
demolition of the existing pool building, test pit explorations were ordered and made to
determine the composition of the soil subsurface and its suitability to receive the
aforementioned compacted fill and pavers. The test pit studies concluded that organic and
silt materials at this location would create a long term settlement not suitable for paver deck
installation. A series of recommendations ranging from the complete removal of the
unsuitable material to the rehabilitation of the subsoil with compacted structural fill were
made by the engineers. This would require the approval of additional professional
services, production of new engineering drawings and additional work for the contractor. In
addition delays to the Project had to be considered.
After a comprehensive review of the options presented by the engineers, the Project team
concluded that it was in the best interest of the Project to reinstate the original concrete
deck and auger pile foundation system removed earlier in value engineering. As a result, a
new series of negotiations with the contractor followed to determine a fair price to
reintroduce this component in the Project. Regosa Engineering submitted a Change Order
Proposal Request in the amount of $222,660. This amount was later negotiated down to
$179,000. To get the Project back on track, the Administration approved the Change
Order. It was paid from the project's original construction contingency fund of $219,712.
Two (2) additional change orders in the amount of $1 ,708 for additional work associated
with the removal of the electrical equipment, and $1,078 for the test pit excavation were
also paid from the construction contingency, which has a current remaining balance of
$37,926.
The Normandy Park and Pool Project is currently underway and substantial completion is
estimated for September 2003. Due to the complexity of the project and the early stage of
the construction, unforeseen conditions are probable, and the current contingency amount
available is insufficient.
Therefore, the Administration prioritized its effort in identifying additional funds to
supplement the Normandy Park and Pool Project construction contingency.
Commission Memorandum
April 9, 2003
Normandy Park and Pool
Page 3
One hundred fifty thousand dollars ($150,000) previously allocated in the 1999 General
Obligation Bond Parks Fund for improvements of the Shane Watersports Center to provide
new meeting rooms, appropriate facilities for training, and related site improvements, as
well as the construction of a second story for the facility are presently available. The
Shane Watersports facility is being managed, under the terms of a long term lease
agreement with the City, by a private entity. Pursuant to a legal opinion of the City
Attorney's Office, this renders the facility ineligible for G.O. Bond funding. As a result, the
City Commission appropriated $300,000 in undesignated General Fund Fund Balance to
supplant the G.O. Bond funds. This made the G.O. Bond funds move to an unallocated
status.
Subsequently, on April 8, 2002, the General Obligation Bong Oversight Committee
recommended that the Mayor and City Commission reallocate the $300,000 of G. O. Bond
funds previously allocated to Shane Watersports Center to the Normandy Park and Pool
Project. The Administration believes that this $150,000 reallocation of these funds will
constitute the best application of these funds.
Therefore, in light of the above, the Administration recommends the adoption of
the attached Resolution.
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