Amendment No. 6 to the PSA with Industrial/Organizational Solutions, Inc. ^�l7- .: 9 7
AMENDMENT NO. 6 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
INDUSTRIAL/ORGANIZATIONAL SOLUTIONS, INC.
TO PROVIDE TESTING SERVICES TO DETERMINE QUALIFIED APPLICANTS FOR
POLICE AND FIRE ENTRY LEVEL POSITIONS AND CLASSIFIED PROMOTIONAL
CLASSIFICATIONS PURSUANT TO RFP#34-10/11
This Amendment No. 6 (Amendment) to the Professional Services Agreement dated July
18, 2012 (the "Agreement") as amended by Amendment No. 1, Amendment No. 2,
Amendment No. 3, Amendment No. 4, and Amendment No. 5 to the Agreement
(collectively, the "Agreement") by and between the CITY OF MIAMI BEACH, FLORIDA,
a municipal corporation organized and existing under the laws of the State of Florida,
having its principal place of business at 1700 Convention Center Drive, Miami Beach,
Florida 33139 (the "City"), and INDUSTRIAUORGANIZATIONAL SOLUTIONS, INC., a
State of Illinois corporation, having its principle place of business at 1127 S. Mannheim
Road, Suite 2013, Westchester, IL 60154-2562 (the "Consultant"), is made and entered
into this 21/4 NI day ofi--"J"s r , 2018 (Effective Date):
RECITALS
WHEREAS, on July 18, 2012, the Mayor and City Commission adopted Resolution
Number 2012-2794, approving and authorizing the City Manager to execute a
Professional Services Agreement with Consultant for testing services to determine
qualified applicants for Police and Fire entry level positions and classified promotional
classifications; and
WHEREAS, on April 12, 2013, the City and Consultant executed the Agreement for
testing services for Police Sergeant and Police Lieutenant positions, in an amount not to
exceed $75,400.00; and
WHEREAS, on April 17, 2013, the Mayor and City Commission adopted
Resolution No. 2013-28182, approving the Mayor and City clerk to execute on
amendment ("Amendment No. 1") to the Agreement to provide additional testing
services during the first contract year for Police Officer (Certified) and Fire Fighter entry
level positions and requesting additional funding, in an amount not to exceed
$70,000.00, thereby increasing the contract amount to an amount not to exceed
$145,400.00; and
WHEREAS, on October 16, 2013, the Mayor and City Commission adopted
Resolution No. 2013-28396, amending Resolution No. 2013-28182 ("Amendment No.
2"), authorizing additional testing services during the first contract year for Ocean
Rescue Division of the Fire Department for Lifeguard II and Lifeguard Lieutenant
positions, in an additional amount not to exceed $38,000.00, thereby increasing the
contract amount to an amount not to exceed $183,400.00; and
WHEREAS, on October 22, 2014, the Mayor and City Commission adopted
Resolution No. 2014-28775 ("Amendment No. 3"), increasing the scope of the
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Agreement, to provide testing services for the Fire Department, in an additional amount
not to exceed $71,000.00, thereby increasing the contract amount to an amount not to
exceed $254,400.00; and
WHEREAS, on July 8, 2015, the Mayor and City Commission adopted Resolution
No. 2015-29061 ("Amendment No. 4"), increasing the scope of the Agreement to provide
testing services for the Police Department, and request additional funding in an
additional amount not to exceed $120,000.00, for a total additional sum not to exceed
$374,400.00; and
WHEREAS, on February 10, 2016, the Mayor and City Commission adopted
Resolution No. 2015-29061 ("Amendment No. 5"), increasing the scope of the
Agreement to provide testing services for the Police Department, and request additional
funding in an additional amount not to exceed $69,400.00, for a total additional sum not
to exceed $443,800.00; and
WHEREAS, the Police Department requires the services of the Consultant during
the fifth contractual year to include testing procedures for the Lieutenant and Captain
Promotional Processes; and
WHEREAS, on March 01, 2017, the Mayor and City Commission adopted
Resolution No. 2017-29763 ("Amendment No.6"), increasing the scope of the Agreement
to include testing procedures for the Lieutenant and Captain Promotional Processes, in
the amount not to exceed $58,058.00, increasing the total amount of the Agreement to
an amount not to exceed $506,858.00; and
WHEREAS, accordingly, the Mayor and City Commission hereby wish to enter into
amendment No. 6 to the Agreement to include the scope, tasks, timelines, and
procedures for such additional testing services, and set forth this Amendment; and
NOW THEREFORE, the parties hereto, and in consideration of the mutual
promises, covenants, agreements, terms and conditions herein contained, and other
good and valuable consideration, the sufficiency of which is hereby acknowledged, the
City and Consultant hereby agree to amend the Agreement as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2. MODIFICATIONS.
The Agreement is amended to add "Schedule A-8," which is attached hereto and
incorporated herein by reference.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment.
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IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
-417
By: A� _aavarH nn`•nc,_e
Ra ael E. anado, City, . ' \ ,,,B.EA7 I fl Gelber, Mayor
z to s �'.•r •
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Date 9 * `-INOORP (ORATED:
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FOR CONSULTANT: 'CH 26 4 IDUSTRIALJORGANIZATIONAL
• SOLUTIONS, INC.
ATTEST: G,
44,(9(7
By:
Secretary r / President
SD (Hann/ CU.,...1L t-,
Print NamePrint Name
Date
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EXHIBIT A-8: SCOPE OF ADDITIONAL SERVICES DURING THE FIFTH CONTRACT YEAR
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INDUSTRIAL/ORGANIZATIONAL SOLUTIONS
EXPERTS IN THE SCIENCE Or PUBLIC snr ETv SELECTION
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Statement of Work
Client: Miami Beach Fire Department
Project Title: Lieutenant and Captain Promotional Processes
The purpose of this document is to describe the components of the project that will be
performed and to document the associated costs. The table on the following page will describe
the anticipated project steps and associated costs. Should any component of the project need
to be modified, IOS will contact the client and explain the required modification and any
associated pricing change. Any future change in the proposed project must be mutually
acceptable to the City of Miami Beach and IOS.
Approximate Commencement February 2017
The following tables contain potential options and breakdowns of the project steps/components and the
associated costs.The City of Miami Beach will determine which options/processes to be selected.
Project Step Cost
Project Kick-off and Planning: Phone conference or face-to-face meeting to
review project details,finalize project timeline,discuss expectations,and assign $700
roles and responsibilities
Candidate orientation: Delivery of candidate preparation presentation for both $1 500
ranks(department may choose to do this via online video).
Written Examination Development: Develop 175 draft items for the multiple-
choice job knowledge examinations. Review of examination questions with $10,800
SMEs to conduct CVRs and Angoff ratings;and to select final 150 questions for
the Captain examination and the Lieutenant examination.
Written Examination Administration:Administer written exams,scoring and
response to candidate appeals/challenges. Assumes one administration. $1,500
(additional days needed for on-site appeal sessions would be billed at the rate of
$1,000/day)
Written Examination Appeal Session Administration: I I/O Staff member on-site
to administer appeal session and collect appeal responses. Two days on-site at $2,000
the rate of$1,000 per day.
Oral Assessment Development Design and development of two oral exercises $14.000
each for the Captain and Lieutenant assessments.
Oral Assessment Administration: Includes assessor training,administration and
oversight of the assessment, scoring,and preparation of results,appeal $11,200
responses,and feedback to candidates.
Oral Examination Appeal Session Administration: I I/O Staff member on-site to
administer appeal session and collect appeal responses. Two days on-site at the $2,000
rate of$1,000 per day.
Project technical report to document job analysis,validation,outcomes, $2,000
recommendations for the future,etc
Project Step (Continued) Cost
Assessor Recruitment for 8 assessors $750
Assessor costs(per diems, sites, meals,travel etc.).OFF-SITE cost=$8, 980,
Paid by the City
ON-SITE cost= $12,360. (breakdown is presented below)
Facility procurement costs for exams,assessments and appeal sessions Paid by the City
Administrative expenses (printing, shipping) $250
IOS staff travel expenses,estimated at 5 trips:
• I consultant. 2 days for orientation
• I consultant/analyst I day for exam admin Billed directly to City
• I analyst 2 days for exam appeals
• I consultant and 1-2 analyst(s)for 2 days for oral admin
• I consultant/analyst for 2 days of oral appeals
TOTAL Project Investment/Cost $46,700
Assessor Arrangement Options
OFF-SITE IN CHICAGO(4 assessors, 2 days+ I da trainin )
Compensation for 3 days,4 assessors (training+assessing videos) $400/day per assessor $4,800
Space for assessor to train and work(2 rooms, 3 days) $125/day per room $750
Lunches for 3 days $12/assessor per day $145
Mileage reimbursement for assessor driving(estimated 60 miles
$0.535/mile $385
roundtrip/day)
TOTAL $6,080
*1/0 assumes that the city will be responsible for securing assessors, providing all accommodations for
assessors, securing facilities (test administration facility, assessment center site). I/O can provide a
revised SOW or a change order If the city desires for I/O to manage the coordination of other aspects
of the process, such assessment sites,assessor recruitment and accommodations,etc.
The above table identifies all facets of the project for which I/O Solutions is being engaged. Should any
of the project components need to be modified or additional components/facets added, the proposed
hourly rates ($175/hr. for consultants; $65/hr. for item writers; $25/hour for administrative) will be
applied and appropriate price adjustments will be made.
I/O Solutions will submit invoices according to the following schedule: 1/3 upon project
commencement. I/3 after development of the assessment center, and 1/3 upon completion (the
technical report will be billed as a separate Item). The proposed price is fixed-firm and will be invoked
according to the above schedule. The line item detail is presented for reference.
Authorizations:
Acceptance by Client
I acknowledge that I have reviewed this Statement of Work and hereby authorize I/O Solutions and its
representatives to commence work on the project components as described herein.
Signature of Authorized Agent
Title of Authorized Agent
Date
Acceptance by 1OS:
IOS agrees to conduct the work outlined herein according to a timeline that Is mutually agreeable to
both parties.
Signature of Authorized Agent
Title of Authorized Agent
Date