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Item R9W - Status Update on Rue Vendome Bandshell Pedestrian BridgeRUE VENDOME, BANDSHELL CANOPY, & PEDESTRIAN BRIDGE PROJECT STATUS UPDATES September 12, 2018 MIAMIBEACH 2016 October North Beach Master Plan prepared by Dover Kohl & Partners adopted Recommended converting Rue Vendome into a pedestrian plaza Commission approved funding of $1.1M 2017 May Street Plans Collaborative retained to provide temporary activation of Rue Vendome August — October FDOT approval process for the closure of Rue Vendome September Schwebke Shiskin & Associates retained for Surveying and Design Services December Commission approved permanent closure 2018 February Project Design Kick -off Meeting March - September 30% Design Plans and review process / Coordination with FDOT and stakeholder input September — December Design Review Board process 2019 February Complete Design / Permitting Process /Contractor Procurement Process (ITB) May Commission Approval for award of construction contract June - July Start construction October Substantial completion 2014 July - September Request for Proposals for the manufacture, construction, installation and maintenance of a 9,625 square feet canopy. One Bid received for $567,850 and was rejected ($100K budget) November - December TCED, Parks & CIP discuss project scope options and budget January - May Waiting for new prequalified Architect /Engineering Services Contracts 2015 June - July William Lane retained to perform a Feasibility Study and prepared multiple design concepts July - November November - March March - November January - February March - September June October January - April July September October - January January - May June September Design concepts presented to Mayor's Blue Ribbon Panel on North Beach, the Facility Operator and the Bandshell Committee. There was no consensus on the project scope and budget. Coordination meetings with Facility Operator & other stakeholders were held to redefine project scope & budget 2016 Facility Operator solicits proposals from vendors for canopy and audio visual upgrades and coordinates desired project scope with the City. 2017 Facility Operator provided proposal from canopy manufacturer to City Negotiated with multiple consultants to provide services to include the desired canopy manufacturer and their concept FCWPC recommended the additional requested $443K for the canopy project (Total Budget $668K) Coordination on procuring the canopy manufacturer recommended by the Facility Operator. Potential sole sourcing scenario. 2018 Design -Build procurement process was selected to accelerate delivery of project (performance criteria). Douglas Wood retained to prepare Design Criteria Package. Commission approved Canopy concept (4,000 square feet canopy) Commission award of Design - Builder contract Design Review Board Process 2019 Complete Design and Permitting Construction (Facility operator request to start in June) Substantial Completion 3 West Avenue Pedestrian Bridge 2015 December City Commission approved the issuance to advertise the West Avenue Bridge Project as a Design Build Procurement method. 2016 January — April Advertised the project with only one contractor bidding the project. Commission directed staff to negotiate the original bid and City Commission awarded the successful negation with Bergeron Land Development. June Executed the Joint Participation Agreement (JPA) between the City and Miami Dade County (MDC) to fund the West Avenue Bridge Project & Executed the contract with Bergeron. July Issued notice to proceed to start the design build contract. Substantial completion for the project was dependent on obtaining all permits, including the all environmental and MDC Public Works permits & started the design phase. 180 calendar days to complete. August Applied for all permits: DERM Class I, DERM Class II, MDC Public Works Permit. It took approximately 90 days to obtain DERM permits. It took 470 calendar days to obtain the MDC PW Permit. 2017 January Obtained DERM Class II Permit and also finalized the design plans & started the construction of Dade Boulevard. 180 calendar days to finish. Work included the reconstruction of Dade Boulevard from the Venetian Causeway to Alton Road; raising the road; drainage, utility conflicts, signalization, lighting, signing and marking and constructing a vehicular new bridge across Collins Canal. March Held the first public meeting to get public input on the bridge aesthetics & started the construction of the West Avenue Bridge and pedestrian bridge substructure. 180 calendar days to finish. June Held the second public meeting depicting input from public on the first public meeting. July Completed the Dade Boulevard portion of the road and with the exception of the lighting, signal, signing and traffic markings because the MDC PW permit had not been obtained. August Completed the construction of the West Avenue Bridge. November - December Received MDC PW Permit & Continued working on Dade Boulevard signals, signing and markings and lighting. 2018 January Substantially completed the road and bridge work. May —July Held the third public meeting to discuss aesthetics of the pedestrian bridge & started design the pedestrian bridge. October — November Design Review Board presentation of the pedestrian bridge panels and pedestrian railings & pedestrian bridge fabrication if approved by DRB. November — December Pedestrian bridge fabrication if approved by DRB. 4