LTC 504-2018 Residents' Right to Know - 2018 Annual Report MIAMI BEACH
OFFICE OF THE CITY MANAGER
No. 504-2018
LETTER TO COMMISSION
TO: Mayor Dan Gelber and Members of e City C mmission
FROM: Jimmy L. Morales, City Manager
DATE: September 17, 2018
SUBJECT: Residents' Right to Know - 2018 Annual Report
On July 26, 2017, the Mayor and City Commission adopted Ordinance No. 2017-4115. known as
the "Residents' Right to Know" Ordinance. which provides for targeted electronic neighborhood
notices for matters that impact residents' quality of life, allows for timely opportunities for public
input, and supplements existing provisions in the City Code relating to procedural fairness in quasi-
judicial hearings (the "Ordinance"). The Ordinance, which took effect on January 1. 2018, requires
the City Manager to submit an annual report to the City Commission detailing the operational
implementation and fiscal impact of the Ordinance.
More specifically, Section 2-14(g) of the City Code provides as follows:
The City Manager, or the City Manager's designee, shall, annually during the City
Commission's review and approval of the City's annual operating budget, present
a written report to the City Commission tracking and identifying the operational
implementation and fiscal impact of this section. The report shall include statistics
relating to the number of registered neighborhood associations and individuals
registered under the ordinance and any amendments thereto; issues pertaining to
impacts to residents' quality of life that have resulted in the issuance of targeted
notices: the number of registered neighborhood associations and individuals
registered under the ordinance that open each targeted notice and whether any
links therein are viewed: and any violations and/or complaints received by the City
Administration with regard to the implementation of the procedures set forth in the
section.
To gather the statistics required to prepare the annual report. City staff performed the following
tasks:
1. Create custom fields in the Novus Electronic Agenda system, with the assistance of the
vendor, to enable the ability to identify agenda items that require targeted electronic
notices, pursuant to the Ordinance; and
2. Create a new module in the existing MB Residents Connect Application to allow registered
users to subscribe to Residents' Right to Know targeted electronic notices.
The data for this year's report was collected from January 1. 2018, to August 28, 2018, from the
MB Residents Connect Application and the Novus Electronic Agenda system.
A. Number of individuals and neighborhood associations registered under the Ordinance
# registered
Individuals 76
Neighborhood Associations 2
Total number of individuals and neighborhood
associations registered under the Ordinance 78
B. Emails sent to/ clicked by individuals and neighborhood associations registered under
the Ordinance*
# sent # clicked
Individuals 2061 379
Neighborhood Associations 2 6
Total emails sent to/ clicked by individuals and
neighborhood associations registered under the Ordinance 2063 385
Data for emails sent/clicked is available since March 2018.
C. Number of agenda items or land use board applications for which Residents' Right to
Know targeted electronic notices were issued
# issued
Commission Meeting 482
Board of Adjustment 15
Design Review Board 84
Historic Preservation Board 126
Planning Board 84
Land Use and Development Committee Meeting 59
Finance and Citywide Projects Committee Meeting 145
Neighborhood/Community Affairs Committee Meeting 41
Sustainability Resiliency Committee Meeting 15
Total Residents' Right to Know targeted electronic notices issued 1051
D. Fiscal impact of the implementation of the Ordinance
During Fiscal Year 2017-18. this Ordinance has had a nominal impact on the City's financial
resources. The City Administration has used existing resources to implement the provisions of the
Ordinance.
E. Violations
The City Administration has not received any complaints or allegations of any violations of the
Residents' Right to Know Ordinance.
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