99-23214 RESO
RESOLUTION NO. 99-23214
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AMENDMENT TO THE XEROX DOCUMENT
EQUIPMENT MANAGEMENT SERVICES AGREEMENT.
WHEREAS, on January 7, 1999, the Mayor and City Commission approved an agreement
with Xerox Corporation (Commission Memo 4-98) for a comprehensive copier maintenance and
supplies agreement; and
WHEREAS, the current copy equipment is under existing leases which have various
expiration dates between one (1) and forty-four (44) months; and
WHEREAS, the Administration desires to secure a coterminous expiration date for all copy
equipment leases to allow for the issuance of a Request for Proposals for a comprehensive City wide
cost-per-copy program; and
WHEREAS, the Administration has negotiated an amendment to the agreement with Xerox
Corporation for a forty (40) month agreement which will provide the City with a coterminous
expiration of the individual leases, twenty-five (25) new copiers to replace existing, aging
equipment, and replacement of the existing DocuTech 135 Copier in Central Services; and
WHEREAS, funds are available from the individual departments operating budgets.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Clerk
are authorized to execute an amendment to the Xerox Document Equipment Management Services
Agreement.
PASSED and ADOPTED this 23rd day of June, 1999 ,
o/fU
MAYOR
ATTEST:
~tff~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
mr
11i~Jh GIJ:..~
CITY OF MIAMI BEACH
m
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO. ~ 52-ClL
TO:
Mayor Neisen Kasdin and
Members of the City C mmission
DATE: June 23, 1999
FROM:
Sergio Rodriguez
City Manager
SUBJECT:
A RESOLUTI OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AMENDMENT TO THE XEROX DOCUMENT
EQUIPMENT MANAGEMENT SERVICES AGREEMENT
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
6/1/99 - 5/31/00
6/1/00 - 5/31/01
6/1/01 - 9/30/02
$29,088.00 Monthly (based on 750,000 impression per month)
$29,721.75 Monthly (based on 750,000 impression per month)
$30,378.00 Monthly (based on 750,000 impression per month)
Departments will continue to pay their pro-rated amount for equipment, maintenance and supplies
from the individual operating budgets.
BACKGROUND
On January 7, 1998 the City Commission approved an agreement with Xerox Corporation
(Commission Memo 4-98) for a comprehensive copier maintenance and supplies agreement which
incorporated the individual lease agreement invoices into one (1) monthly invoice.
It was anticipated that prior to the expiration of this agreement, the City would issue a Request for
Proposals for the lease and maintenance of the City's required copy equipment.
The current equipment is under existing leases which have the following range of expiration dates:
Copiers
3
23
18
10
Months Remaining in Lease Term
1 -12
13-24
25-36
37-40
FUN~~~ROVED
Manag~nt and Budge:
/
43
AGENDA ITEM C ( b
DATE ~-2.3-9l-
Page Two
June 23, 1999
BACKGROUND (continued)
The issuance of a RFP and contracting with another vendor would be prohibitively expensive, as
the City would be required to "buy-out" the existing equipment leases.
The Procurement Division surveyed all departments to ascertain the need for the current copy
equipment and their future requirements.
ANALYSIS
The Administration seeks to amend the agreement with Xerox Corporation for a period of forty (40)
months. The majority of equipment currently installed has been leased on a sixty (60) month term.
Reducing the term to forty (40) months results in an increase over the current cost, however will
allow the City to issue an RFP in a shorter timeframe. The largest portion of the increase is
attributable to the DocuTech 6100 based on its additional capabilities
This amendment will provide the City with twenty-five (25) new copiers to replace existing, aging
equipment (replacing equipment with lease expirations between one (1) and sixteen (16) months
remaining) and will replace the existing DocuTech 135 Copier in Central Services. The new
network DocuTech 6100 will include a high speed computer, scanner and imaging software
integrated with the printing equipment that will allow the City Agenda and historical documents to
be easily scanned and posted on the network for viewing, allowing for reduced printing costs and
accessibility of information to employees and the public. In addition, the new DocuTech 6100 will
allow departments to submit documents directly to print.
This amended agreement allows for the addition and deletion of equipment throughout the term of
the agreement. Equipment added to the agreement will be priced based on a forty (40) month term
rate, however, will expire coterminous with this agreement.
The City will be invoiced a monthly minimum of750,000 copies based on the following schedule:
Period
6/1/99 - 5/31/00
6/1/00 - 5/31/01
6/1/01 - 9/30/02
Monthly
Base Charge
$29,055.00
$29,721.75
$30,378.00
Impressions Exceeding
750,OOO/Month
$.0135
$.0135
$.0135
44
Page Three
June 23, 1999
ANAL YSIS( continued)
Currently the City is billed at the rate of $25,800 monthly ($.0344 per impression) with impressions
exceeding 750,000 monthly billed at the rate of$.015 each. Between the 1998/99 and 1999/00 fiscal
years the lease terms of twenty-six (26) units will expire. Should the City not amend this agreement,
this rate will increase as new required equipment is leased/purchased. The increase in cost is
attributable to the increasing cost of equipment, maintenance and supplies which have risen over the
period of time since the original equipment leases were entered into (thirty-six (36) to forty-eight
(48) months ago). The rate of increase will be determined by the term of the individual
lease/purchase agreements.
The comparison below illustrates a representative sampling of the difference in pricing between the
amended agreement and an individual municipal lease agreement, based on the required eight (8)
Xerox 5830 copiers over a forty (40) month term.
Agreement Pricing
Municipal Lease
Total
Monthly
$265.00
$282.00
Total
(40 months x 8 units)
$84,800
$90,240
Excess
Impressions
.015
.0173
By amending this agreement, the City will receive new equipment with a coterminous expiration
date. This will allow the City, prior to the expiration of the amended agreement, to have the ability
to issue a Request for Proposals for a cost-per-copy program without a lease "buy-out", which would
become effective at the expiration of this amended agreement.
Additionally, this agreement bundles the monthly allotment of impressions, allowing for departments
to exceed their individual allotment, without paying excess copy charges as long as the City does
not exceed the 750,000 monthly total allotment. This has the potential to save thousands of dollars
annually over individual lease agreements.
CONCLUSION
The City Commission should adopt the Resolution authorizing the amendment to the Xerox
Corporation agreement.
,r?JA
SR/MDB/MR
45
Statement of Work
FOR
Document Equipment Management Services
City of Miami Beach, Florida
This Statement of Work (SOW) is issued pursuant to the terms and conditions of the State Term Contract
Agreement, Information Technology Consulting Services, Contract #973-559B-98-1 between the State of
Florida and Xerox Corporation (Contract) and is attached and incorporated to the City of Miami Beach ("City",
"Customer) purchase order for Services to be supplied to City of Miami Beach, notwithstanding anything to the
contrary or additional terms and conditions contained in the purchase order.
This SOW addresses the Document Production Services provided by Xerox Business Services, ("XBS"), a
business unit of Xerox, at the City's office locations. During the term of the contract, Xerox Business Services
will participate in the City's growth towards emerging technologies through enhancement of the quantity and
types of services provided, as appropriate.
SPECIAL CONDITIONS
1. General
a. All provisions within this SOW will be strictly adhered to. The customer comes first! - The
ultimate customer the City's departments and residents of Miami Beach, and their satisfaction is
Xerox Business Services' top priority.
b. During normal business hours, mutually agreed upon communication channels will be in place
for the City's staff to notify Xerox Business Services' Account Representatives of Document
consulting requirements.
2. Installation
a. Xerox Business Services will install all required equipment deemed appropriate for the
technology solution (please refer to Exhibit A for a complete listing).
3. Hardware
a. Solution includes the Xerox Equipment defined in Section 6.d ("Equipment") which is to be
provided by Xerox Business Services under this SOW.
b. All replacement equipment during the term of the agreement will be classified in accordance
with Xerox' published policy to be new, newly manufactured, or factory produced new model
status.
4. Inventorv Maintenance
a. Xerox Business Services will be responsible for maintaining all parts and supply inventories for
the Xerox Equipment installed under this Statement of Work.
5. Quarterlv Account Meetines
a. Xerox Business Services will meet with the City's staff at least once a quarter to assess
performance and create action plans to address shortfalls.
6. Term of SOW and Price Schedule
a. Term: The term of this SOW is 40 months commencing on June 1, 1999 and ending on
September 30, 2002. Customer and Xerox may mutually agree to extend the term of the
Agreement for a period not to exceed three (3) months beyond the end date.
b. Program: The City is standardizing and upgrading xerographic document production
technologies to support the ever-changing requirements of xerographic printing and graphic
services. The City is streamlining administration and establishing procedures for improved asset
management of xerographic (digital and non-digital) technologies. This is the foundation for
improved management and control of the City's resources (purchasing, fixed assets, leasing,
supplies and maintenance), enabling the City to utilize its equipment more efficiently and
effectively to meeting changing needs. The program will include, but not be limited to:
-- Document Equipment Management
-- Supplies inventory and management
-- Customized invoicing and management reporting
__ Ongoing evaluation of office technology assets to ensure the right equipment
c. Equipment: The following Equipment and/or Software is installed under this SOW at City's
location. A complete equipment summary is attached hereto this Statement of Work.
EQuipment Model/Software Serial Number Status Description
Centralized
(1) Xerox DocuTech 61 OOPM U 1 C- TBD Xerox Owned
(I) Finisher/Binder H8K- TBD Xerox Owned
(1) PHUB NA Xerox Owned
(1) DocuTech Controller NA Xerox Owned
(I) NGATE NA Xerox Owned
(1) orOISYS NA Xerox Owned
(I) DIOIPC NA Xerox Owned
(I) ADDSCAN-A NA Xerox Owned
(I) OPTICAL-A NA Xerox Owned
(1) TWISPAIR NA Xerox Owned
De-centralized
(13) Xerox 5820 N9N-TBD Xerox Owned
(8) Xerox 5830 3WU-TBD Xerox Owned
(2) Xerox 5855 C7C- TBD Xerox Owned
(4) Xerox DC214 F9W-TBD Xerox Owned
(I) Xerox 5012 01 U-221789 Customer Owned
( I) Xerox 50 18 71 P-209584 Customer Owned
(2) Xerox 5028 68H- TBD Customer Owned
(2) Xerox 5320 IMI-TBD Xerox Lease
(2) Xerox 5334 OU2- TBD Xerox Lease
(2) Xerox 5343 3HN-TBD Xerox Lease
(20) Xerox 5352 9HM-TBD Xerox Lease
(1) Xerox 5355 3T8-200088 Xerox Lease
(I) Xerox 5624 4 WT - I 13160 Xerox Lease
(I) Xerox 5626 5WT-126144 Xerox Lease
2
d. Price Schedule: City of Miami Beach will be invoiced a monthly minimum of 750,000 black
and white copies based on the following schedule. However, in no event will the City of Miami
Beach be charged less than 750,000 copier per month.
Monthly Minimum
Agreement Impression Charge Per
Period Minimum Impression
6/1/99 - 5/31/00 750,000 $.038784
6/1/00 - 5/31/0 I 750,000 $.039629
6/1/01 - 5/31/02 750,000 $.040504
6/1/02 - 9/30/02 750,000 $.041431
1. City of Miami Beach will be invoiced at the end of each month for each black and white
impression run at a rate of $.0135 in excess of the 750,000 black and white impression
including supplies (toner, developer, fuser agent, and staples). Additional and/or non-
standard supplies can be ordered and will be billed according to usage per then-current
XBS supply prices.
\1. The monthly minimum fee includes equipment, maintenance, and supplies (toner,
developer, fuser agent, and staples) for al1 Xerox equipment.
\11. Xerox will invoice other non-Xerox equipment on a monthly basis.
VI. During the term of this Agreement should the Client add equipment, the price of that
equipment will never exceed 20% of then current price. Pricing is based on Xerox State
and Local equipment purchase, maintenance and supplies price list less any applicable
discounts and/or promotions being offered. Equipment pricing will be based on a (40)
month term rate however, recognizing that equipment installed at that time will expire on
a coterminous basis with the Agreement. For equipment to be instal1ed with less than
thirteen months remaining in the Agreement term the customer may consider installing
equipment under a non-coterminous Agreement and/or on an Agreement that would
permit the then instal1ed equipment to have a coterminous date in accordance with this
Agreement.
V\1. The parties may revise Services provided under this Agreement at prices agreed to in an
amendment signed by the parties. Any applicable ETCs resulting from such revision(s)
shal1 be paid by Client as set forth in this Agreement.
7. Xerox Paper Supplies
a. Standard and custom xerographic papers can be purchased through Xerox Business Services.
b. On January I st, April I st, July I st, and October I st, prices shown for paper products may be
adjusted as mutual1y agreed.
sm6/99 Sheet Size RDC RDC Mill
Cartons 1+ Direct
5-39 Pallets 5+pallets
XEROX 8-1/2 X 11 3R2047 24.40 23.21 20.83
4200DP 8-112 X 113HD 3R2641 26.19 25.00 22.62
84 brightness 8-1/2 X 14 3R2051 30,57 29.38 26.99
3
sm6/99 Sheet Size RDC RDC Mill
Cartons 1+ Direct
5-39 Pallets 5+oallets
11 X 17 3R3761 24.40 23.21 20.83
XEROX 8-1/2 X 11 3R721 25.60 24.40 22.02
4024DP 8-1/2 X 113HD 3R2193 27.38 26.19 23.81
87 brightness 8-1/2 X 14 3R727 32.11 30.92 28.54
11 X 17 3R729 25.60 24.40 22.02
XEROX 8-1/2 X 11 * 34.67 33.48 31.10
4200DP - Colors 8-1/2 X 113HD * 36.46 35.27 32.89
8-1/2 X 14 * 43.91 42.72 40.34
11 X 17 * 34.67 33.48 31.10
_ Any price increases will be documented to the City of Miami Beach in a timely manner.
c. City of Miami Beach may purchase application throughput and/or specialty papers at then current
XBS prices.
d. Either party may terminate the paper portion of this SOW at any time.
8. Updates to City of Miami Beach Staff
a. Xerox will meet with designated City of Miami Beach staff members on as needed basis to
ensure customer satisfaction and to address immediate concerns or issues during the initial
implementation process.
9. Termination of EQuipment
a. Equipment placed under this Statement of Work has been classified under Exhibits I.
Equipment placed under Exhibit I.A are classified as "Xerox Owned" "Xerox Lease" or "Rental
status.
b. Except as set forth in this Statement of Work, if Client terminates equipment under Exhibit I.B,
prior to its expiration or if Xerox terminates this Statement of Work due to Client's material
breach, provided that Xerox notifies Client in writing of Client's material breach and allows
Client 30 days after such notice to correct it, Client agrees to pay ETCs. The terminating model
shall have an ETC sum equivalent to the last three months average billing, times the number of
months remaining in the Agreement, not to exceed 3 months.
10. Termination of A2reement
a. Xerox will waive Early Termination Charges ("ETCs") if the City terminates this SOW prior to
its expiration either due to Xerox' failure to provide services in accordance with this SOW, or
due to a material breach by Xerox, provided that the City notifies Xerox in writing of the material
breach and allows Xerox 30 days to correct it.
b. Except as defined above, if the City terminates this SOW prior to its expiration, or if Xerox
terminates this SOW due to the City's material breach, provided that Xerox notifies the City of
4
Miami Beach in writing of its material breach and allows the City 30 days to correct it, City
agrees to pay ETCs. The ETCs shall be equal to the ETC Base Amount of $8,944 times the
number of months remaining in the SOW. In the event that the SOW is revised, the ETC Base
Amount may be amended to reflect such revision.
c. The parties may mutually agree to revisions under this SOW, including but not limited to labor
and supplies, and such revisions shall be at prices as mutually agreed by the parties. For removals
or downgrades of Xerox-owned Xerox Equipment, the City shall pay ETCs equal to the ETC
Base Amount for each unit of Equipment removed or downgraded, times the number of months
remaining in the SOW.
11. Meter Readin2s and Reportin2
The City shall have the ability to read the meters on the machines at any time. Xerox will
generate an internal City chargeback report for each department's charges on a monthly basis.
The chargeback reports will include, but are not limited to, the budget # and total $. The
chargeback reports will be customized to meet the City's requirements.
12. Ownership
The equipment provided by Xerox Corporation under this SOW is to remain the sole property of
Xerox Corporation. Equipment managed by Xerox Corporation, but owned by the City, remains
the property of the City.
13. Mana2ement
Management of the City's owned machines shall include maintaining them to SOW
specifications.
14. Standards of Performance
a. Document Equipment Management
I. Maintain the copier maintenance log.
2. Maintain the service call log.
3. Maintain operation of copiers.
4. Document supplies consumption, manage inventory, reorder as needed
5. Respond to questions from Client employees concerning copier operation.
b. Problem Resolution
I. XBS will employ the following process for resolving problems:
a. The XBS Account Executive (AE) will respond to the initial call within 8 hours of Client
notification.
b. The AE will review the issue and meet with the Client with a solution or to mutually
agree to develop a solution.
c. The problem will be resolved within 5 working days.
15. Responsibilities
a. Utilities and Building Facilities:
5
1. Xerox will require that reasonable utilities and space be provided by the City, including
adequate space for equipment maintenance services provided by Xerox Service personnel.
b. Reproduction Services:
1. The City has taken adequate measures to avoid copyright infringement and will not request
Services that would constitute copyright infringement or otherwise violate any intellectual
property rights. Xerox shall not be responsible for copyright infringement relative to printing
services under this Agreement.
16. Inflation Adiustments
The pricing herein shall be increased by 3V2 % on the annual SOW anniversary date. This inflation
adjustment will not effect the Equipment price of the XBS owned equipment.
17. Buvouts
XBS has provided funds ("Buyout Funds") to you under this Agreement to retire the debt on your
existing lease obligations. A Monthly Buyout Funds Payment Amount of $1 ,736 is included in the
Monthly Minimum Charge for a period of forty months, until the Buyout Funds are paid in full. Should
this Agreement be terminated before the expiration of the Agreement term, you agree to pay to XBS, in
addition to any applicable Early Termination Charges, an amount equal to the remaining principal
balance of the Buyout Funds provided by XBS, less any future, unearned interest.
18. Fundine Out
Client states that it is its intent to make all payments required to be made under this Agreement. In the
event that, through no action initiated by Client, Client's legislative body does not appropriate funds for
the continuation of this Agreement for any fiscal year after the first fiscal year, and Client has no funds
to do so from other sources, this Agreement may be terminated. To effect this termination, you shall, 30
days prior to the beginning of the fiscal year for which your legislative body does not appropriate funds,
send XBS written notice stating that your legislative body failed to appropriate funds. Your notice shall
be accompanied by payment of all sums then owed XBS under this Agreement, and shall certify that the
canceled Services and/or Equipment are not being replaced by Services and/or Equipment performing
similar functions during the next ensuing fiscal year. You will then be released from your obligations to
make any further payments to XBS. XBS shall retain all sums paid under this Agreement.
SERVICE AND PERSONNEL SPECIFICATIONS
19. Personnel
a. Xerox will be responsible for all personnel required to successfully implementing the solution
provided in this SOW. For purposes of identification and safety, Xerox must maintain a current
list of personnel assigned to this project at the City's Main Office. In addition, Xerox personnel
should be able to produce Xerox identification on request.
b. Personnel assigned to this project must dress appropriately to meet the public in a City
environment, and must be trained to react appropriately and accurately to questions and patron
concerns.
c. A City representative may request a personnel change by providing Xerox 5 days prior written
notice and the reason for the request.
d. Contractor/vendor parking permits must be coordinated with the City.
6
20. Equipment Performance Standards and Remedies
a. All Xerox Equipment and services shall be covered under the Xerox Total Satisfaction Guarantee
for the full duration of the SOW.
21. Client Education and Training
a. Xerox will provide Client Education and Training on newly installed Xerox equipment to fulfill
Client's training requirements.
TOTAL SATISFACTION GUARANTEE
"If you are not totally satisfied with any Xerox Equipment installed at your location under this
Agreement, at your request, we will replace it, without charge, with an identical model or a
comparable machine with similar features and capabilities. This Guarantee will be effective for 3
years from the original Equipment delivery, unless this Agreement is for a longer period, in
which event it will be effective during the entire term of the Agreement, but in no event longer
than 5 years from the original Equipment delivery. This Guarantee applies only to Equipment
which has been continuously maintained by Xerox or its authorized representatives, and is not
applicable to Equipment damaged or destroyed due to an Act of God."
IN WITNESS WHEREOF, the parties hereto have caused this SOW to be executed this 23 day of June , 1999.
City of Miami Beach
Xerox Business Services
Date
Mayor
Date
&/~q9
I
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
41111iPu/L
Cify Attorney
I! {~/~
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7
Exhibit I
EQUIPMENT / SOFTWARE LISTING
The following Equipment and/or Software is installed under this Agreement at Client's location:
Current Department Serial# Replace Proposed Serial # Machine Status
Model YES/NO Model
PP135 Central Services W 11 034161 YES 6100 TBD XBS Owned
5012 Youth Center 01U-221789 NO 5012 01 U-221789 Customer Owned
5018Z Beach Patrol 71 P-209584 NO 5018Z 71 P-209584 Customer Owned
5028ZT A Bass Museum 68H-481 036 NO 5028ZT A 68H-481 036 Customer Owned
5028ZT A Risk Manaaement 68H-481 079 NO 5028ZT A 68H-481 079 Customer Owned
5312TCS Bass Museum 4M7019797 YES DC214 TBD XBS Owned
5320 City Clerk 1 M1-391325 NO 5320 1 M1-391325 Rental
5320ZT A Parkinq 1 M1396027 YES 5820 TBD XBS Owned
5320ZT A Youth Center 1 M1 008137 NO 5320ZT A 1M1008137 Xerox Lease
5320ZT AS Fleet Manaqement 1 M 1382005 YES 5820 TBD XBS Owned
5320ZT AS Internal Affairs 1 M138631 0 YES 5855 TBD XBS Owned
5320ZT AS Jail 1 M1386318 YES 5820 TBD XBS Owned
5320ZT AS Juvenille 1 M1386379 YES 5820 TBD XBS Owned
5320ZT AS Mavor's Office 1 M1386377 YES 5820 TBD XBS Owned
5320ZT AS Parkinq 1 M1394621 YES 5820 TBD XBS Owned
5320ZT AS Parks Maintenance 1 M1386321 YES 5820 TBD XBS Owned
5320ZT AS Property 1 M1394598 YES 5820 TBD XBS Owned
5320ZT AS Property Maintenance 1M1391714 YES 5820 TBD XBS Owned
5320ZT AS Public Works 1 M1394607 YES 5820 TBD XBS Owned
5320ZT AS Records 1 M 1394639 YES 5820 TBD XBS Owned
5320ZT AS Sanitation 1 M1395906 YES 5820 TBD XBS Owned
5320ZT AS Speciallnvestiqative Unit 1M1386470 YES 5820 TBD XBS Owned
5328ZT AST Accountinq ODG086233 YES 5830 TBD XBS Owned
5328ZT AST Bass Museum ODG058209 YES 5830 TBD XBS Owned
5328ZT AST Revenue ODG055689 YES 5830 TBD XBS Owned
5334 Communications 4N2-071680 YES 5830 TBD XBS Owned
5334 North Shore Substation 4N2-075604 YES 5830 TBD XBS Owned
5334ZA Film and Prints 4N2081430 YES 5830 TBD XBS Owned
5334ZAST Entertainment 4N2075669 Remove NA NA NA
5334ZT A Fire OU2052445 YES 5830 TBD XBS Owned
5334ZT A Fire OU2067777 YES 5830 TBD XBS Owned
5334ZT A Resort Tax OU2036327 NO 5334ZT A OU2036327 Xerox Lease
5334ZT ASF Manaqement & Budqet OU2067553 NO 5334ZT ASF OU2067553 Xerox Lease
5343CASF Code Enforcement 3HN109213 NO 5343CASF 3HN109213 Xerox Lease
5343CASF Econ. & Community Dev. 3HN105487 YES 5855 TBD XBS Owned
5343CASF Fire 3HN117349 NO 5352CASF 3HN117349 Xerox Lease
5352CASF Buildinq 9HM303580 NO 5352CASF 9HM303580 Xerox Lease
5352CASF Buildinq 9HM221294 NO 5352CASF 9HM221294 Xerox Lease
5352CASF City Attorney 9HM211296 NO 5352CASF 9HM211296 Xerox Lease
5352CASF City Attorney 9HM211670 NO 5352CASF 9HM211670 Xerox Lease
5352CASF City Clerk 9HM216804 NO 5352CASF 9HM216804 Xerox Lease
5352CASF City Manaqer 9HM211688 NO 5352CASF 9HM211688 Xerox Lease
5352CASF City Manaqer 9HM217215 NO 5352CASF 9HM217215 Xerox Lease
5352CASF Detectives 9HM211638 NO 5352CASF 9HM211638 Xerox Lease
5352CASF Enq & Construction 9HM214622 NO 5352CASF 9HM214622 Xerox Lease
5352CASF Mayor's Office 9HM211677 NO 5352CASF 9HM211677 Xerox Lease
8
Current Department Serial# Replace Proposed Serial # Machine Status
Model YES/NO Model
5352CASF Parkinq 9HM303625 NO 5352CASF 9HM303625 Xerox Lease
5352CASF Patrol 9HM211808 NO 5352CASF 9HM211808 Xerox Lease
5352CASF Personnel 9HM211641 NO 5352CASF 9HM211641 Xerox Lease
5352CASF Police Chief 9HM211675 NO 5352CASF 9HM211675 Xerox Lease
5352CASF Police Support Services 9HM211776 NO 5352CASF 9HM211776 Xerox Lease
5352CASF Public Works 9HM217253 NO 5352CASF 9HM217253 Xerox Lease
5352CASF Purchasinq 9HM211676 NO 5352CASF 9HM211676 Xerox Lease
5352CASF Records 9HM211531 NO 5352CASF 9HM211531 Xerox Lease
5352CASF Recreation 9HM217259 NO 5352CASF 9HM217259 Xerox Lease
5352CASF Technical Services 9HM217272 NO 5352CASF 9HM217272 Xerox Lease
5355RFIN Plannin~ & Zonina 3T8200088 NO 5355RFIN 3T8200088 Xerox Lease
5614 Court Uason OKU023003 YES DC214 TBD XBS Owned
5614 Marine Patrol OKU012184 YES DC214 TBD XBS Owned
5614Z Central Stores 1 KU038194 YES DC214 TBD XBS Owned
5624T A Fire 4WT113160 NO 5624T A 4WT113160 Xerox Lease
5626 Loq Cabin 5WT126144 NO 5626 5WT126144 Xerox Lease
9