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Resolution 2018-30502 RESOLUTION NO. 2018-30502 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE TENTATIVE CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS (FY) 2018/19 — 2022/23 AND ADOPTING THE CITY OF MIAMI BEACH TENTATIVE CAPITAL BUDGET FOR FY 2018/19, SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON WEDNESDAY, SEPTEMBER 26, 2018 AT 5:03 P.M. WHEREAS, the FY 2018/19 — 2022/23 Capital Improvement Plan (CIP) for the City of Miami Beach is a five-year plan for public improvements and capital expenditures by the City and is an official statement of public policy regarding long-range physical development in the City of Miami Beach; and WHEREAS, the first year of the FY 2018/19 — 2022/23 CIP represents the tentative Capital Budget appropriation for FY 2018/19; and WHEREAS, the tentative CIP has been updated to include projects that will be active during FY 2018/19 through 2022123; and WHEREAS, the tentative Capital Budget itemizes project funds to be committed during the upcoming fiscal year and details expenditures for project components which include architectural and engineering, construction, equipment, Art in Public Places, and other related project costs; and WHEREAS, capital funding priorities for FY 2018/19 were discussed at the June 8th, July 13th, and July 20th, 2018 meetings of the Finance and Citywide Projects Committee ("the Committee") and adjustments were made to the funding recommendations presented per direction from the Committee; and WHEREAS, the tentative Capital Budget for FY 2018/19 totals $48,692,422 and is recommended by the Administration for adoption at this time for projects and capital equipment acquisitions; and WHEREAS, based on current schedules, additional water, sewer, and storm water projects are financed over a series of years; and WHEREAS, under this approach, the City utilizes a line of credit to allow the necessary rate capacity to issue additional tax-exempt bonds through rate increases and also spend down the current committed, but unspent, bond proceeds; and WHEREAS, the proposed sources of funding for the tentative FY 2018/19 Capital Budget, as amended at the September 12th, 2018 City Commission Meeting, are included in Attachment "A" and the projects to be adopted in the tentative FY 2018/19 Capital Budget and the five-year CIP are included in Attachment"B." NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby adopt the Tentative Capital Improvement Plan (CIP) for FY 2018/19 through 2022/23 and adopt the City of Miami Beach Tentative Capital Budget for FY 2018/19, subject to a second public hearing scheduled at 5:03 p.m., Wednesday, September 26, 2018. PASSED AND ADOPTED this 12th day of September, 2018. ATTEST: 432t-- Dan Gelber, Mayor qty Irk Rafael /ana o, Ci y Clerk arim% APPROVED AS TO V'\ BEcj FORM &EX CUTIONLANGUAGE . .... y � c� _ ct � � �pTED * f INAttome�go( Dote 11/4 .ING ;RP 'iD �J 9H 26 \ / \ K : ! 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Morales, City Manager DATE: September 12, 2018 5:03 p.m. First Reading Public Hearing SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE TENTATIVE CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS (FY) 2018/19 - 2022/23 AND ADOPTING THE CITY OF MIAMI BEACH TENTATIVE CAPITAL BUDGET FOR FY 2018/19, SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON WEDNESDAY, SEPTEMBER 26, 2018 AT 5:03 P.M. Legislative Tracking Budget and Performance Improvement ATTACHMENTS: Description ❑ Meng-FY2018/19 Capital Budget o Resolution Page 1201 of 1802 MIAMI BEACH City of Miami Beach, 1700 Convention Censer Drive,Miami Beach,Florida 33139,www.miamibeochfl.gov COMMISSION MEMORANDUM TO: Mayor Dan Gelber and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: September 12, 2018 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE TENTATIVE CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS (FY) 2018/19 - 2022/23 AND ADOPTING THE CITY OF MIAMI BEACH TENTATIVE CAPITAL BUDGET FOR FY 2018/19 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON WEDNESDAY, SEPTEMBER 26, 2018 AT 5:03 P.M. ADMINISTRATION RECOMMENDATION Adopt the Resolution adopting the Tentative Capital Improvement Plan (CIP) for FY 2018/19 — 2022/23 and adopting the Tentative Capital Budget for FY 2018/19. BACKGROUND The City's annual Capital Budget contains capital project commitments appropriated for Fiscal Year (FY) 2018/19. Preparation of the Capital Budget occurred simultaneously with the development of the FY 2018/19 — FY 2022/23 Capital Improvement Plan and FY 2018/19 Operating Budget. The Capital Budget represents the project budgets for both current and new capital projects necessary to improve, enhance, and maintain public facilities and infrastructure to meet the service demands of residents and visitors to the City of Miami Beach. Capital reserves, debt service payments, and capital purchases found in the Operating Budget are not included in this budget. The Capital Budget for FY 2018/19 appropriates funding for projects that will require commitment of funds during the upcoming fiscal year. The Capital Improvement Plan (CIP) is a financing and construction/acquisition plan for projects that require significant capital investment. The CIP, which is updated annually and submitted to the City Commission for adoption, specifies and describes the City's capital project schedules and priorities for the five years immediately following the Commission's adoption. In addition, the first year of the plan outlines the funding to be appropriated in the annual Capital Budget. This document is an official statement of public policy regarding long-range physical development in the City of Miami Beach. The FY 2018/19 — 2022/23 CIP of the City of Miami Beach is a five-year plan of public improvements and capital expenditures proposed by the City. A capital improvement is defined as a capital or "in-kind" expenditure of $25,000 or more, resulting in the acquisition, improvement, or addition to fixed assets in the form of land, buildings, or improvements more-or-less permanent in character and durable equipment with a life expectancy of at least five years. Page 1202 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 2 of 25 The FY 2018/19 — 2022/23 CIP for the City of Miami Beach is a five-year plan of public improvements and capital expenditures proposed by the City totaling $754.9 million, of which $48.5 million is programmed to be appropriated in FY 2018/19. The total for projects included in the CIP, comprising $1.4 billion in appropriations for ongoing projects through FY 2017/18 and $216.9 million in unfunded/programmed needs beyond FY 2022/23, is $2.3 billion. Projects will address many needs across different areas of the City including: neighborhood enhancements such as landscaping and sidewalk restoration; traffic calming; roadway and bridge resurfacing and reconstruction; water, sewer, and drainage system improvements; park construction, renovations and upgrades; renovation of seawalls; parking lot and garage renovations; and construction/renovations of public facilities. A detailed listing of all capital projects will be provided in the Proposed FY 2018/19—2022/23 Capital Improvement Plan & FY 2018/19 Capital Budget document. The Capital Budget for FY 2018/19 will be appropriated on October 1, 2018. Water and Sewer, as well as Stormwater bonds, which were issued during FY 2017/18 for the purpose of providing funds to finance the cost of certain capital improvements, are included in the Capital Budget for FY 2018/19. On July 21, 1999, the City Commission approved the CIP for the City and the Redevelopment Agency (RDA). Since that time, the City has issued additional General Obligation Bonds pursuant to referendum; Water and Sewer Revenue Bonds; Stormwater Revenue Bonds; Resort Tax Revenue, Parking Revenue, RDA Tax Increment Revenue and Revenue Refunding Bonds; and an Equipment Loan. In addition, beginning in FY 2005/06, the City committed to funding a Pay-As-You-Go component of the Capital Budget funded from General Fund revenues, as well as committing to using Resort Tax Quality of Life funds in North, Middle, and South Beach for capital projects. In 2005, through a series of workshops with the Mayor and Commission for the City of Miami Beach, previously approved appropriations were reviewed to ensure that projects scheduled to begin construction in the next few years were fully funded, appropriating funds from other projects scheduled to begin in later years and providing for those to be replaced from future financing sources. These changes were reflected in the 2005/06 — 2009/10 Capital Budget and CIP for the City and the RDA which was approved by the City Commission on September 21, 2005. In the spring of 2006, the City created a Capital Budget Process Committee with the responsibility of reviewing and prioritizing new capital projects that would be funded in a given fiscal year and for recommendation of funding allocations from authorized sources for the prioritized projects. The Committee developed and implemented a structured committee-based process for the development of the CIP and Budget, including review criteria that projects must meet to be considered for funding. This process is reviewed and refined annually by the Committee. Based on the direction received from the Finance and Citywide Projects Committee (FCWPC) in February 2008, the process was modified to allow for early input to the prioritization process by the City Commission. Under the new process, a preliminary list of unfunded projects is presented to the City Commission or the Finance and Citywide Projects Committee, providing the opportunity for input and prioritization. This is consistent with the process for Commission input regarding operating budget priorities and the format used would be similar to that used to seek guidance on operating budget priorities in prior years. This revised process allows for early input by the City Commission regarding priorities for funding, subject to availability. Page 1203 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 3 of 25 The flowchart below provides an overview of the Capital Budget process and timelines. *Departments submit Proposed New Project Request Fobruary. *Staff review for accuracy of estimates, signs by impacted April dept., et. and prepares preliminary prioritization • • 110 *Commission reviews priorities(including capild projects) • *Manager publishes proposed budget documents .t. *Operating Budget Auou September •Capital Budget and CIP s 110 *Capital Budget adopted at second budget hearing Construction management for the CIP is provided by the Office of Capital Improvement Projects (CIP Office). This office is designed to consolidate the City's capital construction efforts into a single entity tasked with constructing the City's funded Capital Improvements in a timely manner. Projects within neighborhoods are combined to create a single project that addresses the neighborhoods' needs for infrastructure upgrades, traffic flow, enhancements, etc. This comprehensive approach minimizes disruptions and generates costs savings. To continue this on-going implementation effort, the City has entered into agreements with various firms for program management, architectural, engineering, and other relevant professional services, as well as awarding contracts for construction. In addition, several other departments provide management of some specialized projects. For example, Public Works provides construction management for environmental projects and some utility projects, and provides management of some landscaping projects. PURPOSE AND BENEFIT The CIP is a proposed funding schedule for five years, which is updated annually to add new projects, re-evaluate program and project priorities, and revise recommendations while also considering new requirements and new sources of funding. The annual capital programming process provides the following benefits: • Serves as a source of information about the City's physical development and capital expenditures to the citizens, City Commission and administration, private investors, funding agencies, and financial institutions; • Provides a mechanism that applies uniformity and consistency in the evaluation of projects and assists in the establishment of priorities; and • Provides for coordination among projects with respect to funding, location, and time. The CIP is developed in accordance with the City's stated plans, goals, and objectives and Page 1204 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19–2022/23 CIP September 12, 2018 Page 4 of 25 provides for the proper physical and financial coordination of projects. Private sector development initiatives that provide/require modifications to certain infrastructure are properly coordinated with City projects to achieve compatibility and the greatest benefit. LEGAL AUTHORITY Legal requirements for preparing the City of Miami Beach's CIP are set forth in Miami-Dade County Code (Section 2-11.7-2-11.11), and the Florida Statutes, respectively. House Bill 2377, passed during the 2000 Regular Session of the Florida Legislature, requires the thorough revision of the CIP as a basis of policy and budget initiatives. RELATIONSHIP OF THE CIP TO THE COMPREHENSIVE PLAN The City of Miami Beach's Comprehensive Plan contains a Capital Improvement Element (CIE) which describes major City public facility improvements recommended in various elements of the Comprehensive Plan for implementation during the five years following adoption of the Comprehensive Plan. The CIE also demonstrates the ability to fund those improvements. The projects listed are intended to address existing "deficiencies," achieve facility "replacement," or contribute to the general "improvement of Miami Beach." The information in the CIE of the City's Comprehensive Plan is based on the CIP. PROCESS AND PREPARATION OF THE CIP AND CAPITAL BUDGET The City's CIP and Capital Budget development process begins in the spring when all departments are asked to prepare their own CIP containing information on the department's ongoing and proposed capital projects. Individual departments submit requests to the Budget Office, identifying funding sources and requesting commitment of funds for their respective projects. The Capital Budget Process Committee, comprised of the Office of Capital Improvements Projects, Public Works Department, Parks and Recreation Department, Finance Department, and the Office of Budget and Performance Improvement, reviews the proposed projects according to the City's strategic priorities, based on the Review Criteria described below. In addition, the review considers conformance with the City's Comprehensive Plan and other plans for specific areas, and linkages with other projects for combined impact, the availability and source of funding, project impact for maximum benefits to the citizens of the City, and the length of time that a project will benefit the City. The proposed document is then reviewed by the City Manager, and upon approval, is submitted to the Finance and Citywide Projects Committee for review and, subsequently, to the City Commission and Redevelopment Agency Board for final approval and adoption. REVIEW CRITERIA All projects submitted for inclusion in the City's CIP are reviewed on the basis of relative need, benefit, and cost. In addition, several guiding policies direct the determination of the content, scheduling, and funding of the CIP. These policies are as follows: 1. Meet the City's strategic priorities 2. Maximize return on investment in consideration of financial limitations and budget constraints so as to: Page 1205 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 5 of 25 - Preserve prior investments where possible - Reduce operating costs - Maximize use of outside funding sources to leverage the City's investment - Maximize cost effective service delivery 3. Improve and enhance the existing network of City service levels and facilities 4. Implement adopted plans 5. Demonstrate coordination and compatibility with other capital projects and other public and private efforts CAPITAL BUDGET PROCESS REVIEW There are three major steps of the Capital Budget review process that staff undertakes each year: 1. Existing projects are reviewed to identify areas where funding previously programmed in the CIP for the upcoming year, as well as future years of the plan, need to be revised due to changes in cost, scope, etc. 2. Projects that have been in the conceptual planning stage are reviewed to determine whether they are sufficiently far enough along to warrant incorporating them in the adopted capital budget and CIP for the upcoming year. 3. Funding for new projects are submitted and reviewed by an in-house Capital Budget Process Committee comprised of City Staff. Capital funding priorities were discussed at the Finance and Citywide Projects Committee Budget Briefings held on June 8, 2018, July 13, 2018, and July 20, 2018. The City Manager, Assistant City Managers, the CIP Office Director, other Department Directors, and other City staff were available to discuss specific projects and respond to the Committee's questions. SOURCES OF FUNDS The success of any CIP depends on the close coordination of the physical plan with a financial plan. Projects may be financed through a "Pay-As-You Go" capital component based on transfers from the General Fund, although these are often challenging to fund as they must compete with recurring operating requirements. For this reason, the City has a financial goal of funding at least 5 percent of the General Fund operating budget as transfers for capital projects (Pay-As-You-Go, Renewal and Replacement, Information and Communication Technology) and capital projects contingency. The purpose of this goal is multi-faceted: 1. To provide flexibility in the operating budget that would allow the budget to be reduced without impacting services during difficult economic times 2. To ensure that the City funds needed upkeep on our General Fund facilities, and right- of-way landscaping, lighting, etc. 3. To provide a mechanism to address additional scope of small new projects prioritized by the community and the City Commission instead of having to delay these for a larger General Obligation Bond issue 4. To provide contingency funding so that projects where bids were higher than budgeted did not have to be delayed, especially during a heated construction market where delays often lead to further increases in costs Page 1206 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 C/P September 12, 2018 Page 6 of 25 The FY 2018/19 Operating Budget and Work Plan provides for continual improvements and maintenance of our facilities and neighborhoods infrastructure by appropriating, from the General Fund, $2.4 million as Pay-As-You-Go funds to be used for new Pay-As-You-Go eligible projects, $748,000 for Capital Renewal & Replacement projects, and $300,000 for Information and Communication Technology projects. During the City Commission's Budget Workshop on May 24, 2018, and at the June 8, 2018, July 13, 2018, and July 20, 2018 FCWPC Budget Briefings, it was recommended that the annual transfer from the General Fund to the "Pay-As-You-Go" (PAYGO) Capital Fund be converted into a dedicated millage rate, which would allow for growth over time with property values. This proposed millage rate dedicated to funding General Fund capital projects would be entirely offset by a decrease in the City's general operating millage by the same rate. At the July 25, 2018 City Commission meeting, the City Commission voted to approve a PAYGO millage rate of 0.0755 for FY 2018/19 per Resolution 2018-30429. This millage rate is estimated to generate the $2.4 million referenced above. Additional means of financing of capital projects include the following: • Borrowing money through the sale of bonds authorized by voters — General Obligation Bonds (G.O. Debt). General Obligation Debt is the debt service funding required for voter-approved bonds issued with the belief that a municipality will be able to repay its debt obligation through taxation or revenue from projects. No assets are used as collateral. Funds in this category include: o Gulf Breeze Bond Funds— Other (Loan Pool) o RCP— 15M Bond— 1996 Parks, Recreation and Culture GO Bond o 1999 GO Bonds—Fire Safety o 1999 GO Bonds—Neighborhood Improvements o 1999 GO Bonds— Parks & Beaches o 2003 GO Bonds— Fire Safety o 2003 GO Bonds— Neighborhood Improvements o 2003 GO Bonds— Parks& Beaches o Proposed Future GO Bonds • Borrowing money through the sale of bonds paid for by pledging a specific revenue stream — Revenue Bonds. Funds in this category include: o 1997 Parking System Revenue Bonds o 2010 Parking Bonds o 2015 Parking Revenue Bonds o 2015 RDA Bonds o 2015 Resort Tax 1% Bonds o Stormwater Bonds 2000 o Stormwater Bonds 2011 o Stormwater Bonds 2015 o Stormwater Bonds 2017 o Interest on Stormwater Bonds o Proposed Future Stormwater Bonds o Water and Sewer Bonds 2000 o Water and Sewer Gulf Breeze Loan 2006 Series o Water and Sewer Gulf Breeze Loan 2010 Series o Water and Sewer Bonds 2017 o Interest on Water&Sewer Bonds o Proposed Future Water& Sewer Bonds Page 1207 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 7 of 25 • Loans for Energy Savings Projects whereby the financing is secured by the costs savings that will be generated by the project • Equipment Loans/Leases — used to fund capital equipment such as cars, trucks, and heavy equipment • Federal, State, and County Grant Aid Programs. Funding sources in this category include the following: o HUD (Housing and Urban Development) Section 108 Loan o Miami-Dade County Bond (County GO) o Federal Emergency Management Agency(FEMA) • Special Revenue Funds, which by law, may only be used for specific purposes. Funding sources in this category include the following: o The Resort Tax Fund is supported primarily by taxes levied on hotel, motel, rooming house and short term apartment room rents as well as on food and beverages sold at retail in any restaurant, as authorized by State Statute, and is used to fund tourism-eligible expenditures. A specific component of this Fund (the 1% Quality of Life Fund) is used to support tourism-eligible capital projects in north, south and mid- beach that improve the quality of life of the community. The committee has approved the revision of the allocations for the FY 2018/19 with an increase in the distribution to Transportation to help support the cost of the trolley program. Transportation will receive 60 % of Quality of Life funds with the remaining 40% being distributed evenly among North Beach, Mid Beach, South Beach, and the Arts. o Convention Center 1% Resort Tax—used to establish and maintain a capital renewal and replacement fund for improving and maintaining the Convention Center, after providing for payment of annual debt service and related obligations o Parking Impact Fees o Concurrency Mitigation Fund o Half-Cent Transit Surtax o Local Option Gas Tax o Convention Development Tax o Information and Communications Technology Funds o 911 Emergency Funds o Art in Public Places Fund o Building Technology Fund • Enterprise Fund Revenues which are derived from operations that are financed and operated in a manner like private businesses. The criteria used to determine if an operation should be an Enterprise Fund includes: 1) that it generates revenues; 2) that it provides services to the community; and 3) that it operates as a stand-alone entity, without subsides from taxes etc. The City's Enterprise Fund Departments are: Convention Center, Sanitation, Stormwater, Water, Sewer, and Parking. In some cases, operating funds are advanced of bond sales and are repaid when the bonds are sold. Capital funding sources in this category include the following: o Water& Sewer Enterprise Fund o Sanitation Enterprise Fund o Parking Operations Fund o Stormwater Enterprise Fund o Convention Center Fund • Internal Service Funds which are completely offset by revenues received from the General Fund, Enterprise Fund, and Special Revenue Fund Departments. The City's Internal Service Fund Departments are Information Technology, Central Services, Risk Management, Property Management, and Fleet Management. Page 1208 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 8 of 25 • Other miscellaneous funding sources include: o Capital Projects not Financed by Bonds/Reallocation of Bonds — Other Capital Projects/Capital Replacement Fund — reflecting funding from smaller miscellaneous sources In addition, the City of Miami Beach Redevelopment Agency is a separate entity whose Chairperson and Board of Directors are also the City's Mayor and City Commission. Capital projects funded by the Redevelopment Agency promote economic development within the City Center Redevelopment District. Further, revenues associated with the expiration of the South Pointe Redevelopment District (previously part of the Miami Beach Redevelopment Agency) are now used to fund stormwater projects. The South Pointe Redevelopment District was the most successful redevelopment district in the State of Florida. Assessed values increased from $59 million when the district was established in 1976 to almost $2.2 billion as of January 1, 2005. The January 1, 2018 assessed value was $6.0 billion. The CIP reflects funding for projects prior to the expiration of the South Pointe Redevelopment District that have not yet been completed. • South Pointe RDA • City Center RDA Capital Fund • MDC CDT Interlocal —Convention Development Tax or Resort Tax Eligible Projects • South Pointe Capital • RDA—Garage Fund OVERVIEW OF THE FY 2018119— FY 2022/23 FIVE YEAR CAPITAL IMPROVEMENT PLAN The FY 2018/19 — FY 2022/23 CIP for the City of Miami Beach is a five-year plan of public improvements and capital expenditures proposed by the City. This document is an official statement of public policy regarding long-range physical development in the City of Miami Beach. The CIP has been updated to include projects that will be active during FY 2018/19 through FY 2022/23. The CIP has also been updated to include additional funding sources that have become available, changes in project timing, and other adjustments to ongoing projects as they have become better defined, including projects that have been reconfigured, re-titled, combined with or separated from other projects and/or project groupings. These adjustments have no fiscal or cash impact and are as a result of a comprehensive review of the program to insure that our plan accurately reflects all project budgets, funding sources, and commitments. The CIP also contains information on appropriations prior to FY 2018/19 for ongoing/active projects, as well as potential future appropriations beyond FY 2022/23. In conjunction with the development of the FY 2018/19 Capital Budget and FY 2018/19 — FY 2022/23 CIP, the City began to develop a list of potential projects that may be funded in the future, including projects that have been approved as part of a plan, but not yet sequenced or approved for funding. The following table shows a summary of the Five-Year CIP by program area, as well as prior year funding for ongoing projects and funding requirements for desired projects with no anticipated funding for the FY 2018/19 Capital Budget and the FY 2018/19 — FY 2022/23 CIP, Page 1209 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 9 of 25 and beyond. A"'"i'muci`Acis a 283 131 8,288,139 470 aeo.uro .D 9.COMMUNITY CENTERS 102 600 a.e02,600 CONVENTION R 829,919228 1 930030 631,619,222 ETWIRONMENTA040 030 I 2,007,724I L 5 502 724 4511300 3 MI OM 63000 220 000 2.673 22,607,79 EQUIPMENT 17 9 ,LDL.GS 15029790 - 2,751.09 31793,260 5 5 525 190 194 000 80050 5729390 "GH31336 4 80 084 12, 2500030 42,720,664 MONUMENTS 6,cop 62 NM 393 3°3 L355"00° P ARIKING 23°°3° 250,000 ARKING„5G95 e5045909 7l 10, 60,343909 PARKING LOTS 6228630 19I CCC - - 4,479450 PARKS 59 813 637 5 561 C0 4 179 000 1 30 000 263000 3 293E0 71,391,737 RENEWAL 3. PLACEMENT6 9 11, 2i 9090 S 53,728,934 SEAWALLS 20SOVI 20410,37, SIREI/AOEWAYS 9AEETSCAPF 2271554 135 1C.CCM COO 95 486421 1,031,1114,1911 3133N3I rRANSPORrA-ION67 775 560 7 051 C0 6 595 685 12,459 00C 3 381000 9 7,262,245 590299 62 401 656 777NC 39 595 92 M 765 542 104 921 01 535 974 3,y6� 1,181,014 n'.. �� The graph which follows shows the major project types with funding proposed and programmed in the FY 2018/19— FY 2022/23 CIP. The largest proposed and programmed investments are in the streets/sidewalks/streetscapes(72%), utilities (10%), lighting (5%), renewal and replacement(4%), and transit/transportation (3%). FY2018/19- FY 2022/23 CAPITAL IMPROVEMENT PLAN: $754.9 MIWON Ilan/wewuas sTrErxs, •UTILITEES •▪PEN WAL&fPLACV1:ENT Q •PAPKS• rvesPadnau 1� r 1 / .C£NERY 91HIC9➢Id1YS 'A4�4� .PAPXInGGAPK3S x, .E 9on6evu - 9>tI a 1 � .Ea2Putw ,I` ISH .CONWNTIIWCENEP ▪MICGES KT' •CCUCIXVY5 NG LOT Maau4NTS OVERVIEW OF THE FY 2018/19 CAPITAL BUDGET(ONE-YEAR CAPITAL BUDGET) At the first budget briefing on June 8, 2018, staff presented the preliminary list of unfunded projects, which were being requested, including projects that the Administration proposed for funding subject to the availability of funds. A summary of projects recommended for funding in the FY 2018/19 Capital Budget, based on direction given by the Finance and Citywide Projects Committee, during the three Budget Briefings, is presented below(sorted by funding source): Page 1210 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 10 of 25 Capital Renewal and Replacement Fund (CRR) For FY 2018/19, it is proposed that the voted renewal and replacement millage rate remain flat at 0.0235, which would generate $748,000 for capital renewal and replacement projects. These funds, in addition to the prior year fund balance available for appropriation, would allow for the funding the following projects: • 555 Building Impact Resistant Windows -$300,000 • 777 Building Chiller Replacement- $80,000 • City Hall 40-Year Structural Recertification - $100,000 • Miami Beach Police Department- Cooling Tower Base Repair- $150,000 • UNIDAD Elevator Modernization - $70,000 • 777 Building Roof Restoration - $90,000 • South Shore Community Center- Bathroom and Kitchen Upgrade - $150,000 • 555 Building Roof Renewal -$230,000 • South Shore Community Center Playground Area Tree Root Mitigation and Flooring Replacement- $85,000 Community Development Block Grant(CDBG) • $598,046 in funding for the Neptune Apartments based on approval of the FY 2018/19 CDBG Entitlement Fund allocations approved by Commission Approval through Resolution 2018-30327 7th Street Garage • 7th Street Parking Garage - Door Replacements - $50,000 (CRR Project) Concurrency Mitigation Fund • Intelligent Transportation and Smart Parking System- $6,641,000 to fully fund project RDA City Center Capital Renewal and Replacement Fund • Colony Theatre Fire Alarm System Upgrade- $78,000 (CRR Project) • Fillmore Site Lighting Renovations- $60,000 (CRR Project) Non-TIF (Tax Increment Financing) RDA Fund • De-appropriation of funding remaining for Lincoln Road, Lenox to Collins with Side Streets project(refurbishment of the pedestrian mall) - $6,865,154. Local Option Gas Tax (LOGT) Fund • SR A1A/Collins Avenue Intersection Improvements at 36th Street, 83rd Street, and 87th Street- $559,000 Home Investment Partnership Program (HOME) • $478,580 in funding for the Lottie Apartments based on approval of the FY 2018/19 HOME Entitlement Fund allocations approved by Commission through Resolution 2018- 30327 People's Transportation Plan (PTP/Half Cent Transit Surtax-County) Fund • Royal Palm Avenue and 46th Street Traffic Circle- $107,000 • Meridian Avenue Pedestrian Crossing Improvements- $410,000 • 72nd Street Protected Bike Lane - $280,000 in additional funding Page 1211 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19- 2022/23 C/P September 12, 2018 Page 11 of 25 Capital Projects Financed by Other Funds • North Beach Oceanside Park (formerly known as North Shore Open Space Park) Redevelopment - $3,750,000 in additional funding Pay-As-You-Go (PAYGO) Fund • Lummus Park Muscle Beach Upgrade-$68,000 • Collins Park Performing Arts Venue- Rotunda Restrooms -$175,000 • Brittany Bay Park(Overlooks & Living Shoreline)- $471,000 in additional funding • North Shore Neighborhood Improvements(Surveying Costs)-$150,000 • Allison Park Redesign (Shade Structure) -$100,000 • North Beach Right of Way (ROW) Landscape, Irrigation, Hardscape Restoration & Enhancements- $113,000 • Middle Beach ROW Landscape, Irrigation, Hardscape Restoration & Enhancements- $94,000 • Energy Sub-Meters Installation on Municipal Buildings- $68,000 • Fleet Management Facility Contamination Remediation - $111,000 • Indian Creek Living Shoreline - $30,000 • Outdoor Training Facility (Fire) - $100,000 • Buildout of 1701 4th Floor for Housing Programs-$100,000 • Belle Isle Park Bermuda Grass Installation - $40,000 • Flamingo Park Irrigation At Baseball Field -$86,000 • Park View Island Annex- Dog Park-$67,000 • Flamingo Park Baseball Outfield Netting- $129,000 • Buoy Park Reforestation Improvements - $150,000 • Normandy Shores Shade Structure - $44,000 • 1755 Meridian-Chiller Replacement-$107,000 • South Shore Community Center-Playground Area Tree Root Mitigation And Flooring Replacement- $65,000 • Smart Card Access System -Citywide- Phase 1 -$250,000 (CRR Project) • City Hall Energy Efficient Building Retrofits - $156,000 • Indian Creek Landscape & Irrigation Design & Installation - $473,000 South Beach Quality of Life (SB(2OL) Fund • Lummus Park Muscle Beach Upgrade -$32,000 in additional funding • Baywalk 10th to 12th Street- $310,000 • Beachfront Restrooms Renovations- $45,000 (CRR Project) • Beach Shower Drainage System Phase II - $70,000 (CRR Project) • Bass Museum Roof Replacement- $397,000 (CRR Project) • Fillmore-Marquee/Signage Replacement- $87,000 (CRR Project) • Botanical Gardens- Roof Coating and Repairs- $50,000 (CRR Project) • Bass Museum - Freight Elevator Modernization -$100,000 (CRR Project) • Beachwalk Drainage-South Pointe Park to 23rd Street- $220,000(CRR Project) Mid Beach Quality of Life (MB QOL) Fund • Miami Beach Golf Club Practice Tee Renovations and Enlargement- $124,000 • Short-Term 41st Street Committee Recommendations- $100,000 • Beachfront Restrooms Renovations - $26,000(CRR Project) • Beach Shower Drainage System Phase II - $105,000 (CRR Project) • 41st Street Bridges(SR112) Repair and Restoration - $480,000(CRR Project) Page 1212 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 12 of 25 • Beachwalk Drainage—24th Street to 46th Street- $100,000 (CRR Project) • 41st Street Fountain Restoration - $82,000 • Middle Beach ROW Landscape, Irrigation, Hardscape Restoration & Enhancements - $32,000 North Beach Quality of Life (NB QOL) Fund • Altos Del Mar Park Playground - $350,000 in additional funding • Allison Park Redesign (Shade Structure) -$100,000 in additional funding • Normandy Shores Tennis Facility Fencing Replacement- $47,000 • North Shore Bandshell Plumbing Repairs - $30,000 • Beachfront Restrooms Renovations - $87,000 (CRR Project) • Beach Shower Drainage System Phase II - $125,000 (CRR Project) • North Beach ROW Landscape, Irrigation, Hardscape Restoration & Enhancements- $57,000 City Center RDA Capital Fund • Lincoln Road, Lenox to Collins with Side Streets project (refurbishment of the pedestrian mall)-$20,000,000 South Pointe RDA(Pre-Miami Dade County Interlocal Agreement Fund/MDC-ILA) • 1st Street-Alton to Washington — funding in the amount of $1,000,000 through the transfer of funding from the Flamingo 10G-6 Street ROW Improvements project, which will be de-appropriated, and funded at a later time. Water& Sewer Capital Projects Funded by Operations Fund • DERM & EPA Consent Decree (sanitary sewer evaluation survey) - $400,000 Water& Sewer Bonds • SCADA and PLC Systems- $1,512,500 • Water Meter Replacement Program - $2,000,000 Stormwater Bonds • SCADA and PLC Sytstems - $1,237,500 Miami-Dade County Inter-Local Agreement(Stormwater/General Capital Projects) Fund • Indian Creek Street Drainage Improvements- $1,500,000 • North Shore Neighborhood Improvements (Surveying Costs)- $450,000 • Orchard Park-$250,000 Convention Center(Convention Development Taxi • Convention Center/P-Lot Park Electrical and Structural Footings Enhancements- $1,500,000 • Carl Fisher Clubhouse Commercial Kitchen Renovation - $244,950 RDA Garage Fund • 16th Street(Anchor) Garage Painting - $100,000(CRR Project) Penn Garage Fund • Penn Garage— New Lighting Display- $135,000 (CRR Project) Page 1213 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 13 of 25 Parking Fund • Surface Lot Renovation at 6976 Indian Creek Drive - $191,000 • 17th Street Parking Garage Coating - $2,000,000 • 13th Street Parking Garage — Domestic Water System Upgrade- $33,000(CRR Project) • 17th Street Parking Garage— 1st Floor Office Renovation -$45,000 (CRR Project) • Surface Lots (Citywide)—Landscaping Improvements - $100,000 (CRR Project) Fleet Management Fund • FY 2018/19 General Fund Vehicle/Equipment Replacement-$3,030,000 Communications Fund • Fiber Communications Installation along Alton Road (Michigan Avenue to 63rd Street) - $59,000 in additional funding The Capital Budget for FY 2018/19 totals $48,492,422 and will be appropriated on October 1, 2018 when approved by the City Commission. Projects will address many needs in different areas of the City including: neighborhood enhancements such as landscaping and sidewalk restoration; traffic calming; roadway and bridge resurfacing and reconstruction; water, sewer, and drainage system improvements; park construction, renovations and upgrades; renovations of seawalls; parking lot and garage renovations, construction/renovations of public facilities; and vehicle replacement. The following tables summarize the capital expenditures by funding and program source. FUNDING SOURCE FY2 18/19 PROGRAM J FY2018/19 RDA-City Center Capital Fund 2000,000 STREET/SIDEWALKS STREETSCAPE 15799,846 Concurrency Mligation Fund ,641,000 TRANSIT/TRANSPORTATION 7,051,000 Capital Protects Not Financed By Bands 750.000 RENEWAL&REPLACEMENT 6.947,996 Wafer and Sewer Bonds 2017 ,512,500 UTILITIES 6775,000 Pay-As-You-Go 147,000 PARKS 5.562,000 Fleet Management Fund 030000 EQUIPMENT 3.130000 Parking Capital Not Bonds 369,000 CONVENTION CENTER 1,500000 Slarmwaler Prolecs-MDC IIA 200000 BRIDGES 480000 Convention Center Operations 1744,950 GENERAL PUBLIC BUILDINGS 458,580 Resort Tax I%-South Beach IDOL 1311,000 ENVIRONMENTAL 451,000 Capital Renewal&Replacement 1.255,000 PARKING LOTS 191,000 Slormwaler Bonds 2017 1235,500 GOLF COURSES 124,000 Resort Tax 1%-Middle Beach OOL 1,049,000 Total Proposed Apprapriafans as of 9/30/18 48,992,922 Half Cent Transit Surtax.Cny 797,000 Resort Tax 1%•North Beach COL 796,000 Community Development Block Grant 598,046 Local Options Gas Tax(LOGT} 559,000 Home Invest Part_Program Grant 478,580 Water&Sewer Capital Projects 400,000 RDA-Cly Center Renewal&Replacement 138,000 Penn Garage Fund 135 000 RDA-Garage 100,000 Communications Fund 59,000 7th Street Garage 50,000 RDA-Non.TIF (6,865,154) Total Proposed Approprialions as of 9/30/18 98,992,422 The FY 2019-2023 Capital Improvement Plan by Funding Summary (Attachment A) sorts the projects in the FY 2018/19 — 2022/23 CIP and FY 2018/19 Capital Budget by funding source (revenue). As seen in the following graph, the RDA City Center Capital Fund brings in the largest portion (36%) of revenue for FY 2018/19 capital projects. Page 1214 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 14 of 25 FY 2018/19 SOURCES Of FUNDS:$48.5 MILLION .m.-C,C* M E f 41/4% _ 1 1\ I� u 1i Wor The FY 2018/19 — 2022/23 Capital Improvement Plan by Program (Attachment B) sorts the projects in the FY 2018/19 — 2022/23 CIP and FY 2018/19 Capital Budget by Program (expenditure). The largest proposed investments are in street/sidewalks/streetscapes (33%). FY 2018/19 CAPITAL BUDGET: $48.5 MILLION KA .N rc ccm N 9u -,,r,; ... „_„c„e«-,, .Lfir ncm<ax,x Page 1215 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 C/P September 12, 2018 Page 15 of 25 PROJECT HIGHLIGHTS BY PROGRAM AREA Art in Public Places (AiPPI The Art in Public Places (AiPP) Ordinance (Ordinance No. 95-2985) was adopted in 1995. The Ordinance was created to "enhance the aesthetic environment of the City of Miami Beach by including works of art on public property within the City and in City construction projects." The AiPP Ordinance was amended in May 2004 to clarify the definition of terms for eligible construction projects for funding, as well as the policies and procedures for appropriations. The AiPP Guidelines were also adopted by the City Commission at that time. The AiPP program is funded by 1.5% of all hard costs of City projects, including new construction, additions, and costs for construction of joint private/public projects. The fund is used for the commission or acquisition of works of art; conservation and maintenance of works of art; research and evaluation of works of art; printing and distribution of related materials; and administration. Prior Years include $8.3 million in funding for the Miami Beach Convention Center, Fire Station #2, Flamingo Park, Lummus Park, and Soundscape Park. Bridges Bridge repair projects are prioritized and funded based upon inspections by the Florida Department of Transportation, which ensures the safety of all bridges statewide. Other factors are also considered when determining the condition of a bridge, such as its load capacity. It is the City's responsibility to ensure that bridges are repaired in order to be safe for the motoring public. Pedestrian bridges are also included in this category, which is the City's responsibility to maintain. The One-Year FY 2018/19 Capital Budget appropriates $480,000 for 41st Street Bridges repairs. Prior Years include $7.1 million for the West Avenue Bridge over Collins Canal and $180,000 for the 815'Street Pedestrian Bridge. Community Centers The City's Parks & Recreation Department previously operated three recreation centers: the Scott Rakow Youth Center, North Shore Youth Center, and 21st Street Recreation Center. During FY 2016/17, the City undertook the operations at the Miami Beach Tennis Center (formerly known as the North Shore Tennis Center). Prior Years include $102,600 for the North Shore Bandshell Stage/Sound System project. Convention Center The Miami Beach Convention Center has been the heart of Miami Beach for over fifty years. It served as the site where Cassius Clay (later known as Muhammad Ali) defeated Sonny Liston for his first Heavyweight Championship of the World in 1964. In 1968, the Miami Beach Convention Center hosted the Republican National Convention and more than 20,000 delegates; while in 1972, more than 45,000 delegates visited the facility during both the Page 1216 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19–2022/23 CIP September 12, 2018 Page 16 of 25 Republican and Democratic National Conventions. Originally built in 1957, the Miami Beach Convention Center (MBCC) originally encompassed 108,000 square feet. In 1968, an additional 130,500 square feet of exhibit space was added, with additional support facilities subsequently constructed in 1974. In 1986, as the demand for exhibition space increased, the facility underwent a $92 million renovation and doubled in size to its current footprint. The expanded Convention Center opened in 1989. At that time, a master plan was also developed for the convention center complex area, which included potential future expansion. Since that time, the facility has also received over $50 million in continuing upgrades, including complete renovations of all restrooms, full carpet replacement, and installation of a state-of-the-art telecommunications and networking infrastructure. The 790-room Loews Hotel, which received public financing, opened in 1998 to improve the MBCC's ability to accommodate events with significant out-of-town attendance. Currently the MBCC boasts over 1,000,000 square feet of flexible space, including over 500,000 square feet of exhibit space, over 100,000 square feet of versatile pre-function area space, and 70 meeting rooms comprised of 127,000 square feet. Unlike most convention centers, the MBCC does not offer space dedicated for banquets, general sessions, and related functions. Since the 1989 MBCC renovation, significant changes have taken place in the convention and tradeshow industry. The number of events, attendance, and space needs have generally increased on an annual basis industry-wide, with periods of stagnation during recessionary times. The economic impact of the convention and tradeshow has also increased over time. Many cities have responded to this industry growth by increasing the size of their convention center and by adding amenities such as increased meeting space, general session space, various technological amenities, and related features in an effort to address industry trends. Changes in how a competitive hotel package and entertainment environment is viewed by event planners have also led to significant development in areas adjacent to the convention center in major markets throughout the country. Large headquarter hotels have been developed in many major markets, and efforts to create a walkable restaurant/retail environment surrounding convention centers have been undertaken. The primary objectives of the master plan project are improvements to the MBCC and redevelopment of its surrounding area that are supported by market demand, and are necessary to facilitate the ability of the MBCC to attract high impact conventions and tradeshows in an increasingly competitive environment. A report prepared by Convention Sports & Leisure (CSL) commissioned by the Greater Miami Convention and Visitors Bureau (GMCVB) determined that the Miami Beach Convention Center ("Center") shall serve as the region's convention center given its geographic draw, and no new facility should be planned elsewhere in Miami-Dade County. The report further determined that improvements to the Center, including a multi-purpose general assembly/banquet hall, should be made to increase its marketability and attract high-end conventions. The expansion and renovation of the existing Miami Beach Convention Center includes the re- orientation of the exhibit halls, façade modifications, site improvements along the canal, and along all roadways, the addition of a multi-story ballroom and meeting rooms, and two levels of parking. The interior renovation work focuses on the redistributed division of the four main exhibition hall spaces, and the additional programming of more flexible arrangements of private meeting rooms and additional indoor/outdoor versatile exhibition spaces. Currently, the four main exhibit halls are divided into quadrants—two accessible solely from Washington Avenue (Halls A and B) and the other two solely accessed from Convention Center Drive (Halls C and Page 1217 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 17 of 25 D). The new Convention Center re-orients the halls in an EastNVest direction with the primary access from Convention Center Drive, although Washington Avenue will serve as a secondary means of entry. The project includes substantial improvements to the north of the property. The new addition at the northern portion of the property features an enclosed ground floor parking area and truck loading and delivery area. Above this, a grand multi-story ballroom is proposed offering vistas of the beautified 21st Street Park that will span along Collins Canal and feature the to-be-restored Historic Carl Fisher Clubhouse. This addition will create a new internalized loading area and will include two Helix ramping entrance accesses to the roof level parking. The Washington Avenue elevation will become predominately pedestrian in nature with the elimination of the visitor drop- off and cab cueing areas. The streetscape modifications will include a green edge along the avenue with native shade trees to promote a more pedestrian friendly experience. Convention Center Drive will in turn become the main access point for vehicular access and for the visitor drop-off area. Modifications will include a new median along Convention Center Drive and 19`h Street creating a more sophisticated streetscape and a more celebrated boulevard experience. The Canal walk will be substantially improved and will create a softer northern edge to the MBCC. The project also includes the demolition of the existing Recreation Center along Washington Avenue and the creation of a neighborhood park. Another architectural feature of the project is the proposed rooftop indoor and outdoor meeting space located in the southwestern corner of the roof. This will offer the patrons expansive views out onto the new Civic park proposed to replace the surface parking lot. On July 25, 2018, Resolution 2018-30438 was passed and adopted by the City Commission. This resolution calls for a special election on November 6, 2018 for the purpose of submitting to the electorate of the City of Miami Beach, a ballot question regarding a 99-year lease of a 2.6 acre property to MB Mixed Use Investment, LLC, requiring the construction/operation of an 800 room hotel connected to the Convention Center per Resolution 2018-30425. The property is located at the northeast corner of 17th Street and Convention Center Drive. The One-Year FY 2018/19 Capital Budget funds an additional $1.5 million for the Convention Center Park for electrical and structural footings enhancements. Prior Years include $619.3 million for the Convention Center renovation, $5 million for the Convention Center Park, $2.5 million for partial roofing replacement at the Convention Center, $2.5 million for the Carl Fisher Clubhouse renovation, and $600,000 for legal, consulting, and resident-surveying services related to a Convention Center hotel. Environmental Environmental projects in the CIP cover a range of projects including beach access gates, canal enhancement projects, tidal flooding mitigation, lighting for the baywalk, recreational greenways, and remediation. The One-Year FY 2018/19 Capital Budget funds $310,000 for the Baywalk from 10th to 12th Street, $111,000 for the Fleet Management facility remediation, $30,000 for the Indian Creek living shoreline construction with $939,000 programmed for FY 2019/20. Prior Years include $2.7 million for the Middle Beach Recreational Corridor Phase III; $1.1 Page 1218 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19— 2022/23 CIP September 12, 2018 Page 18 of 25 million for Maurice Gibb Park soil remediation; $690,000 for the Restorative Tree Well Phase IV Ocean Drive project; $386,000 for the Baywalk-South Bay/Bayview Terrace project, which will require additional funding of $2 million in the future; $292,000 for the Restorative Tree Well Treatment Phase III project; $150,000 for the Lincoln Road Landscaping project; $142,724 for the Beach Access Control Gates project; and $75,000 for the North Beach Yard solid waste reduction project. The Restorative Tree Well-Citywide project is programmed at $220,000 annually beginning in FY 2019/20. Equipment The capital equipment section of the CIP includes the purchase of major capital equipment, including parking, fleet, lighting, and information technology equipment related acquisitions. The One-Year FY 2018/19 Capital Budget totals $3.03 million for annual vehicle/equipment replacement and $100,000 for a new outdoor training facility for enhancing the combat readiness of firefighters. Prior Years include funding of $7.6 million for Fleet vehicle/equipment replacement and for major projects such as $3.8 million for the Revenue Control equipment, $2.1 million for the Public Safety Radio and Viper System, $1.7 million for replacement of the Permits Plus Software, $1.4 million for the Garage Security Camera System, and $993,931 for phase 7 of the Master Meter project. An additional 15 miscellaneous projects totaling $2.3 million were also funded within this program. General Public Buildings The One-Year FY 2018/19 Capital Budget totals $478,580 in additional funding for necessary repairs at the Lottie Apartments for compliance with the building code and meeting appropriate housing quality standards. Prior Years include $7.5 million for the Bass Museum space expansion, $2.2 million for London House Apartment rehabilitation, $1.3 million for the Bayshore Green Waste Facility, $1.0 million for the North Shore Park restroom renovation project, $829,046 for Lottie Apartments, $668,000 for the North Shore Bandshell Tent project, $553,467 for the North Beach Yard and $929,898 for 3 miscellaneous projects. Future funding needs include $8.9 million for the 555 17th Street Building, $4.6 million for creating a Public Works facility at a vacant/unused pump station, and $2.8 million for a Beach Maintenance facility at North Beach Oceanside Park (formerly known as North Shore Open Space Park). Golf Courses The City operates the Miami Beach Golf Club and the Normandy Shores Golf Club. The golf clubs are funded from the General Fund with all revenues generated going to the City to off-set operational expenditures and debt service. The City's golf courses/clubs are managed and operated by Professional Course Management(PCM)on behalf of the City. The One-Year FY 2018/19 Capital Budget totals $124,000 for the renovation of the Miami Page 1219 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 19 of 25 Beach Golf Course practice tee. Prior Years include $5.46 million for renovations to the Community Park (Par 3) and $65,000 for the BGC Golf Cart Staging Area project. Lighting Improving lighting throughout the City consistent with Lighting and Crime Prevention Through Environmental Design (CPTED) principles was prioritized during the FY 2015/16 budget process. Prior Years include multiple projects totaling $4.9 million funding $2.3 million for street lighting improvements, $1.2 million for lighting pole replacements, and $665,625 for beachwalk lighting. Monuments The City has numerous monuments throughout the City, with of many of them being historic. In 2009, the City conducted a comprehensive assessment of necessary repairs. Prior Years include $279,000 for the Alton Road Fountain at 20th Street project and $322,000 for the Flagler Monument Solar Illumination project. Parking, Parking Garages, and Parking Lots The City manages and operates 67 surface parking lots and 10 garages. There is a total of 9,677 metered spaces both on- and off-street and 23 residential parking permit zones citywide. The CIP programs provide funding for on-going maintenance of facilities, which includes renovation of parking lots that are anticipated to provide additional parking spaces when complete. Prior Years for the Parking Garage/Parking programs include $27.6 million for the Collins Park garage, $14.3 million for the garage at Collins Avenue and 13th Street, $250,000 for additional parking at Biscayne Beach, and 4 miscellaneous projects totaling $1.2 million. The FY 2018/19 Parking Lots program includes an additional $191,000 for renovation of the surface lot at 6976 Indian Creek Drive. Prior Years include $2.8 million for a parking lot at 1 Ocean Drive (Penrods), $600,000 to construct a surface lot at Biscayne Beach, $468,000 for the surface lot at 6976 Indian Creek Drive, $220,000 for a surface lot by the Bass Museum, and $150,000 for the 6th Street and Collins parking lot. Parks The City maintains the appearance of the gateways to the City, all municipal parks, buildings, grounds, and City-controlled medians, swales, and landscape areas, including management of the City's urban forest and the landscape maintenance contracts for the entire City's parking facilities. The One-Year FY 2018/19 Capital Budget for Parks totals $5.6 million and includes $3.75 million for the North Beach Oceanside Park redevelopment, an additional $471,000 for Brittany Page 1220 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 20 of 25 Bay Park, an additional $350,000 for Altos Del Mar Park, an additional $200,000 for Allison Park to fund shade structures, $175,000 for the Collins Park rotunda restrooms, $150,000 for the Buoy Park reforestation improvements, $129,000 for the Flamingo Park baseball outfield net, an additional $100,000 for the Lummus Park Muscle Beach upgrade, $86,000 for irrigation of the Flamingo Park baseball field, $67,000 for the Park View Island dog park annex, $44,000 Normandy Shores shade structure, $40,000 for Bermuda grass at Belle Isle Park. Prior Years funding for multiple open projects total $59.8 million and includes $17.6 million for Flamingo Park, $9.3 million for South Pointe Park remediation, $4.9 million for the North Beach Oceanside Park, $4.3 million for Altos Del Mar Park, and $3.3 million for lifeguard stand replacements. Prior Years also includes 35 other projects totaling $20.4 million. Renewal and Replacement FY 2011/12 was the first year that new and existing capital renewal and replacement projects were included in the CIP and Capital Budget. Prior to FY 2004/05, the City made significant investment in the routine maintenance of its assets, as well as funding major capital projects bringing online miles of sidewalks and curbing, additional streetlights, new parks and park facilities, new Fire station facilities, etc. However, maintenance of the capital investments competed with General Fund services and routine maintenance with the result that funding levels did not provide for major capital renewal and replacement projects. As a result, these projects often were deferred many years beyond the useful life of the capital component requiring replacement or renewal, and in some cases, until the point where an entire capital project was required for major improvements. To ensure that renewal and replacement of General Fund assets were funded and addressed when needed, in FY 2004/05, the City of Miami Beach established a dedicated millage for renewal and replacement funding to be used for capital projects that extended the useful life of the City's General Fund assets to be used exclusively to provide for renewal and replacement of capital items related to facilities and infrastructure over and above routine maintenance. The following restrictions regarding the fund were established at the time that the dedicated funding was created: • Projects must meet the following criteria for funding: o Extend the useful life of a City of Miami Beach General Fund asset by at least 5 years with a threshold value of at least $25,000; for example the replacement a major component of the asset such as roofs, HVAC systems, electrical systems, fire alarm systems, sprinkler systems that due to significant deterioration would constrain the remaining useful life of the asset, OR o Significantly reduce future maintenance cost over the remaining life of the asset providing for a reduction in future maintenance costs that are greater than the cost of the project • The Mayor and Commission may authorize additional uses of the funds for unforeseen or unanticipated events affecting life, health, property or public safety subject to a five- sevenths (5/7) vote • Appropriation of specific project expenditures from the General Fund Capital Renewal and Replacement Fund shall be included in the City Manager's annual proposed budget, to be approved by the Mayor and City Commission annually during the City's second public hearing on the budget Page 1221 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 21 of 25 • Interest earnings that accrue in the General Fund Capital Renewal and Replacement Fund shall be included in the appropriation for the Fund in the following fiscal year • Changes among project specific appropriations may be authorized by the City Manager to the extent that no new projects are added and the total annual allocation is not exceeded • During a fiscal year, changes to the total allocation and changes to the list of projects to be funded from the General Fund Capital Renewal and Replacement Fund shall require prior approval and authorization by a majority of the City Commission. Excess project specific appropriations not required will be available for re-appropriation the following year • Project specific appropriations that are not expended in a given fiscal year shall remain in the General Fund Capital Renewal and Replacement Fund for the life of the project At the same time, the City established a systematic approach to identify renewal and replacement needs. Facilities are inspected at least once every five years to determine current needs as well as projected replacement dates for all major components. A Facility Condition Index Rating (FCI) is assigned to each facility based on the total value of existing requirements divided by the current replacement value of the building. Based on industry standards ratings are assigned as follows: • 0.00 to 0.10 Excellent • 0.11 to 0.21 Good • 0.122 to 0.32 Fair • Greater than 0.33 Poor Facilities that have high public usage have a goal of "Excellent," while all other facilities have a goal of "Good." Renewal and replacement projects for facilities that are not supported by the General Fund are funded from available cash balances in their respective Internal Service or Enterprise Funds, e.g. Fleet, Sanitation, Property Management, Water, Sewer, Storm Water, Parking, and Convention Center. City Center Redevelopment Area (RDA) projects are funded through the City Center RDA budget. The FY 2018/19 dedicated millage of 0.0235 mills is projected to generate $748,000 for the General Fund Capital Renewal and Replacement Fund. Internal Service Funds, Enterprise Funds and Special Revenue Funds also provide sources of funding for non-General Fund Renewal and Replacement Projects. The One-Year FY 2018/19 Capital Budget has 36 projects totaling $6.9 million and prior year appropriations of$26.7 million. Seawalls The City of Miami Beach is part of a barrier island and seawalls perform an important function in improving water quality and protecting upland structures such as roads and utilities. Prior Years funding for multiple open projects totals $20.3 million and includes $5.5 million for enhancements at Collins Canal, $2.6 million for seawall repair by the Fleet Management facility, $1.8 million for the Convention Center Drive to Washington project, $1.7 million for the Biscayne Bay Street End project (Phase 2), and $1.6 million for the Dade Boulevard — Washington Avenue project. Prior Years also includes 12 other projects totaling $7.2 million. Page 1222 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 22 of 25 Street/Sidewalk/Streetscape Improvements Projects within neighborhood areas are combined to create a single project that addresses the neighborhood needs for infrastructure upgrades (including upgrades to underground water, sewer and stormwater infrastructure), traffic flow improvements, street lighting, and landscaping enhancements. The One-Year FY 2018/19 Capital Budget totals $15.8 million, primarily for the Lincoln Road Washington Ave to Lenox Ave project totaling $13.1 million. Prior Year appropriations for open projects total $396.2 million and include several key projects such as West Avenue, Venetian Neighborhood-Islands, Palm and Hibiscus Island, Lincoln Road Washington Ave to Lenox Ave, Bayshore Neighborhood, City Center Commercial District BP9B, and Bay Road. Transit/Transportation The City is responsible for the management of transportation and traffic engineering services, including coordination with the County for the provision of transit service; coordination and funding of the South Beach Local, the most successful bus circulator in the County; design and implementation of traffic mobility improvements; coordination of the shared-bike program; and implementation of the Bikeways Master Plan. Along with, and related to growth management, traffic flow continues to be one of our community's major concerns. The One-Year FY 2018/19 Capital Budget totals $7.1 million, which includes additional funding of $6.6 million for the Intelligent Transportation & Smart Parking System (ITS) and $410,000 for the Meridian Avenue pedestrian crossing. Prior Years include $46 million for the Transportation Capital Initiative, as outlined in Resolution 2017-29939, and $12.1 million for ITS. An additional 21 projects totaling $9.6 million were also funded within this program. Utilities The City is responsible for the maintenance and operation of the water and sewer system that provides reliable and high quality water and a reliable sanitary sewer system that protects public health and safety; and complies with all federal, state, and local regulations. The City purchases wholesale water from Miami-Dade County for distribution within the City and the City also operates and maintains the stormwater collection and conveyance system that protects public health and safety and complies with all federal, state, and local regulations. The One-Year FY 2018/19 Capital Budget totals $6.8 million and includes $2.8 million for SCADA and PLC systems, $2.0 million for the water meter replacement program, $1.5 million for Indian Creek street drainage improvements, $400,000 for DERM & EPA Consent Decree, $68,000 for energy sub-meters on municipal buildings, and $59,000 for fiber communications installation along Alton Road. FINANCING Several capital financing transactions are reflected in the CIP including: General Obligation Bonds, Stormwater Revenue Bonds, Water and Sewer Revenue Bonds, Gulf Breeze Loans, Page 1223 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 23 of 25 and an Equipment Master Lease. In 1995, the City issued $59 million in Water and Sewer Revenue Bonds. In 1997, the City paid $15 million for the 1996 authorized General Obligation Bonds to construct, renovate and rebuild parks and recreation facilities within the City's park system. In 2000, the City issued the initial $30 million of the authorized $92 million 1999 General Obligation Bond. These funds were issued to expand, renovate, and improve fire stations and related facilities; improve recreation and maintenance facilities for parks and beaches; and improve neighborhood infrastructure. In 2000, the City also issued $54,310,000 in Water and Sewer Bonds and $52,170,000 in Stormwater Revenue Bonds. In addition, the City was granted a $4 million Section 108 U.S. Housing and Urban Development Loan for improvements to neighborhood streets, North Shore Park and Youth Center. In 2001, the City executed loan agreements with the City of Gulf Breeze, Florida, providing $15 million for the renovation and improvement of two City owned golf courses and their related facilities. The City issued the remaining $62,465,000 of the referendum-approved $92 million General Obligation bonds in July 2003 for improving neighborhood infrastructure in the City. Further, in 2006 and 2010, the City executed loan agreements with the City of Gulf Breeze, Florida, providing an additional $24 million and $30 million for water and sewer projects, respectively. In 2006 and 2010, the City executed loan agreements with the City of Gulf Breeze, Florida, providing an additional $24 million and $30 million for water and sewer projects, respectively. In FY 2008/09, a line of credit was issued and was being used to fund projects in advance of issuing water and sewer and stormwater bonds. The City uses this line of credit in order to have the necessary funding capacity to enter into new projects while allowing time to both build the necessary rate capacity to issue additional tax-exempt bonds. This phased approach provides the City with more time to refine the cost estimates for projects planned to be in construction prior to issuance of bonds. In FY 2011/12, approximately $50 million in stormwater bonds were issued replacing funding for projects previously funded by the line of credit. In FY 2014/15, approximately $100 million in stormwater bonds were issued as part of the first of three$100 million bonds to upgrade the City's stormwater system. On December 15, 2015, the City issued $164,920,000 in Resort Tax Revenue Bonds, Series 2015. These Series of bonds were issued by the City for the purpose of providing funds to (1) finance a portion of the costs of acquiring and constructing renovations to the Miami Beach Convention Center and related improvements, and (ii) pay the costs of issuing the Series 2015 bonds. The City also issued $58,825,000 in Parking Revenue Bonds, Series 2015. These Series of bonds were issued by the City for the purpose of providing funds to (i) finance a portion of the costs of acquiring and constructing a new parking facility and improvements to a surface parking lot to serve the City's Convention Center, and (U) pay the cost of issuing the Series 2015 bonds. Lastly, the RDA Agency issued $286,245,000 in Tax Increment Revenue and Revenue Refunding Bonds, Series 2015A and $35,850,000 in Tax Increment Revenue Refunding Bonds, Taxable Series 2015B. The Series 2015A bonds were used, together with certain other legally available moneys of the Agency, to (i) provide for the current refunding of all the outstanding Series 2005B bonds, (ii) finance certain costs of acquiring and constructing renovations to the Miami Beach Convention Center and certain other improvements, and (iii) pay costs of issuance of the Series 2015 bond and refunding the outstanding Series 2005B bonds. The Series 2015B will be used to (i) provide for the advance refunding of all the outstanding Series 1998 bonds, (ii) provide for the current refunding of all the outstanding Page 1224 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 24 of 25 Series 2005A bonds, and (iii) pay costs of issuance of the Series 2015B bonds and refunding the outstanding Series 1998A bonds and the outstanding Series 2015A bonds, including the portion of the premium allocable to the Series 2015B bonds for the reserve policy. In fiscal year 2016/17, the City obtained a bank loan in the amount of$19.7 million to refund the outstanding taxable special obligation refunding bonds, Series 2005. This refinancing provided the City with a net present value savings of$1.5 million over five years. Subsequent to September 30, 2017, on December 14, 2017, the City issued at par value $115.2 million of Water and Sewer Revenue Bonds secured by the net revenues of the City's combined water and sewer system. The Series 2017 Bonds are being used for the purpose of providing funds to finance the cost of certain capital improvements as part of the City's multi-year program to upgrade the facilities and enhance the effectiveness and reliability of the Water and Sewer Utility as well as to provide current refunding and defeasance of all outstanding Series 2000 Bonds, prepayment of all outstanding Series 2006B-2 Bonds, and prepayment of all the outstanding Series 2006E Bonds The bonds are rated Aa3 by Moody's and AA- by Standard and Poor's. The Bonds have an all-inclusive true interest cost of 3.75% for 30 year fixed rate debt. The advance refunding generated $7.2 million in savings, with average annual savings of $550,000 in 2018 — 2030. The refinancing also restructured the debt to provide more overall level debt service, which reduces the impact of the additional debt service for capital improvements to ratepayers. On December 22, 2017, the City issued at par value $156.6 million of Stormwater Revenue Bonds secured by the net revenues of the City's stormwater system. The Series 2017 Bonds are being used for the purpose of providing funds to finance a portion of the costs of certain capital improvements as part of the City's multi-year program to improve and enhance the effectiveness and reliability of the Stormwater Utility as well as provide for the advance 5 refunding and defeasance for a portion of the outstanding 2011A Bonds and 2011 B Bonds. The City will provide for the refunded bonds to be redeemed on September 1, 2021 at a redemption price equal to the principal amount of the refunded bonds, without premium. The bonds are rated Aa3 by Moody's and AA- by Standard and Poor's. The Bonds have an all-inclusive true interest cost of 3.81% for 30 year fixed rate debt. The advance refunding generated $5.5 million in savings, with average annual savings of$230,000 in 2018—2041. PROPOSED 2018 G.O. BOND PROGRAM The City has developed a proposed $439 million General Obligation Bond program as part of the City's CIP for consideration by the voters of Miami Beach on November 6, 2018. A General Obligation Bond is a form of debt financing payable solely from property taxes, backed by the pledge of the City's "full faith and credit" or taxing power, and is used to finance capital projects. Three separate ballot questions will encompass the capital projects included in the G.O. Bond program: • Parks, Recreation Facilities & Cultural Facilities: $169 million • Neighborhood and Infrastructure: $198 million • Police, Fire, and Public Safety: $72 million More information is available online at www.GOMB2018.com. Page 1225 of 1804 FY 2018/19 Tentative Capital Budget and FY 2018/19—2022/23 CIP September 12, 2018 Page 25 of 25 CONCLUSION The Administration recommends adopting the Tentative Capital Improvement Plan for FY 2018/19 - 2022/23 and adopting the City of Miami Beach Tentative Capital Budget for FY 2018/19. Attachment A— FY 2019-2023 Capital Improvement Plan Funding Summary Attachment B— FY 2019-2023 Capital Improvement Plan by Program JLM/JW/TOS Page 1226 of 1804