Resolution 2018-30471 RESOLUTION NO. 2018-30471
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF
THE FINANCE AND CITYWIDE PROJECTS COMMITTEE AT ITS JULY 27,
2018 MEETING, TO APPROVE AND AUTHORIZE CHANGE ORDER No. 4, TO
THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND CERES
ENVIRONMENTAL SERVICES, INC. (CONTRACTOR) RELATING TO
DISASTER RECOVERY SERVICES RESULTING FROM HURRICANE IRMA
RELATED DEBRIS; AND FURTHER AUTHORIZING THE PAYMENT OF
$64,569.58 TO THE CONTRACTOR AS FINAL PAYMENT RELATING TO
DEBRIS REMOVAL OF HURRICANE IRMA RELATED DEBRIS.
WHEREAS, on August 28, 2014, the City of Miami Beach entered into an agreement
with Ceres Environmental Services, Inc., pursuant to RFP No. 27-11/12, for Disaster Recovery
Services; and
WHEREAS, on September 6, 2017, and pursuant to Section 26-31 of the City Code in
advance of Hurricane Irma, the City of Miami Beach declared a State of Emergency; and
WHEREAS, after Hurricane Irma made landfall on September 13, 2017, and then again
on September 18, 2017, the City Commission ratified and extended the State of Emergency;
and
WHEREAS, on November 3, 2017, the City Manager's authority under the State of
Emergency ended; and
WHEREAS, on September 7, 2017, the City issued a purchase order to Ceres
Environmental, Inc. for$91,200 for disaster recovery services for Hurricane Irma; and
WHEREAS, change order No. 1 was issued on September 28, 2017, for $1 million
bringing the total purchase order to $1,091,200 due to the modified unit pricing based on market
conditions; and
WHEREAS, change order No. 2 was issued under the extended state of emergency
for $50,000 for stump removals in City owned parks for billings that occurred under the state of
emergency; and
WHEREAS, change order No. 3 was issued for $900,000 to address additional billings
due to Hurricane Irma disaster recovery; and
WHEREAS, change orders one through three were under the state of emergency which
brings the total amount of the purchase order to $2,041,200; and
WHEREAS, there are subsequent invoices totaling $64,569.58 for final hurricane debris
removal; and
WHEREAS, the Administration is seeking the City Commission to approve the final
payment of$64,569.58 for these services; and
WHEREAS, the total cost for the debris removal and other services due to Ceres
Environmental Inc., for Hurricane Irma emergency debris removal is $2,105,769.58; and
WHEREAS, at the July 27, 2018 Finance and Citywide Projects Committee meeting, the
Committee recommended approving payment to Ceres Environmental Inc., to authorize funding
for final payment relating to debris removal and other Services as a result of Hurricane Irma.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, accept the recommendation of
the Finance and Citywide Projects Committee at Its July 27, 2018 Meeting, to approve and
authorize Change Order No. 4, to the Agreement between the City of Miami Beach and Ceres
Environmental Services, Inc. (Contractor) relating to disaster recovery services resulting from
Hurricane Irma related debris; and further authorizing the payment of $64,569.58 to the
Contractor as final payment relating to debris removal of Hurricane Irma related debris.
PASSED AND ADOPTED this 12 day of September, 2018
ATTEST: ,
J f Dan Gelber, Mayor
`lJLz (IX
Rafael Granado, City Clerk
APPROVED AS TO
FORM & LANGUAGE
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B.. &FOR EXECUTION
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City Attorney /� ( Date
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Resolutions - C7 W
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 12, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND CITYWIDE PROJECTS COMMITTEE AT ITS JULY 27, 2018
MEETING, TO APPROVE AND AUTHORIZE CHANGE ORDER No. 4, TO THE
AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND CERES
ENVIRONMENTAL SERVICES, INC. (CONTRACTOR) RELATING TO DISASTER
RECOVERY SERVICES RESULTING FROM HURRICANE IRMA RELATED
DEBRIS; AND FURTHER AUTHORIZING THE PAYMENT OF $64,569.58 TO THE
CONTRACTOR AS FINAL PAYMENT RELATING TO DEBRIS REMOVAL OF
HURRICANE IRMA RELATED DEBRIS.
RECOMMENDATION
The Administration recommends the City Commission accepting Resolution.
ANALYSIS
The City of Miami Beach entered into an agreement with Ceres Environmental Services, Inc.
pursuant to RFP No. 27-11/12 on August 28, 2014 for Disaster Recovery Services.
On September 6, 2017, in advance of Hurricane Irma, the City of Miami Beach declared a State of
Emergency, pursuant to Section 26-31 of the City Code. After Hurricane Irma made landfall, on
September 13, 2017, and then again on September 18, 2017, the City Commission ratified and
extended the State of Emergency. On November 3, 2017 the City Manager's authority under the
State of Emergency ended.
On September 7, 2017 the City issued a purchase order to Ceres Environmental, Inc for$91,200 for
disaster recovery services for Hurricane Irma. Change order No. 1 was issued on September 28,
2017 for$1 million bringing the total purchase order to $1,091,200 due to modified unit pricing based
on market conditions were negotiated. Change order No. 2 was issued under the extended state of
emergency for $50,000 for stump removals in City owned parks for billings that occurred under the
state of emergency and change order No. 3 was issued for $900,000 to address additional billings
due to Hurricane Irma disaster recovery. Change orders one through three were under the state of
emergency which brings the total amount of the purchase order to$2,041,200.
There are subsequent invoices totaling $64,569.58. The Administration is seeking the City
Commission to approve the final payment of$64,569.58 for these services.
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The total amount of the debris removal and other services for Ceres Environmental Inc., of Florida for
Hurricane Irma is $2,105,769.58.
At the July 27, 2018 Finance and Citywide Projects Committee meeting, the Committee
recommended approving payment to Ceres Environmental Inc., to authorize funding for payment
related to debris removal and other Services as a result of Hurricane Irma.
CONCLUSION
The Administration recommends approving the Resolution.
Amount 1 $64,569.58 Account 1 435-0430-000343-29-421-511-00-00-00-
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