Resolution 2018-30473 RESOLUTION NO. 2018-30473
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN
RECOMMENDATION OF THE CITY MANAGER (AS FURTHER SET FORTH
•
IN THE CITY COMMISSION MEMORANDUM ACCOMPANYING THIS
RESOLUTION) AND WAIVING, BY 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE
IN THE CITY'S BEST INTEREST, AND AUTHORIZING THE PURCHASE OF
TRIADA BOLLARDS, POLES, REPLACEMENT PARTS, AND RELATED
ITEMS FROM FORMS AND SURFACES, INC., IN AN AMOUNT NOT TO
EXCEED $150,000 ANNUALLY, FOR A PERIOD OF THREE YEARS.
WHEREAS, in Resolution No. 2001-24538, the Mayor and City Commission authorized
execution of a Professional Services Agreement with Coastal Systems International, Inc., for
the architectural, engineering and construction management services for the design, permitting
• and construction of the North Beach Recreational Corridor (NBRC) and renovation of the
adjoining Allison Park and the North Beach Bandshell; and
WHEREAS, the resulting design, permitting and construction for the North Beach
Recreational Corridor implemented the "Triada bollards," made and distributed by Forms and
Surfaces, Inc., for the on-grade concrete pedestrian walkway; and
WHEREAS, the Triada Bollards are durable exterior light bollards constructed of
rustproof cast aluminum, and approved for wet locations (turtle nesting areas and other areas); 1
and •
WHEREAS, the Triada Bollards were selected because they comply with established
regulations for lighting and other activities on properties abutting or affecting the beach,
including east of the Coastal Construction Control Line, for the protection of sea and marine
turtles and endangered species nesting on Miami Beach; and •
WHEREAS, as Forms and Surfaces, Inc. is the sole authorized manufacturer and
distributor of the Triada Bollards and related items, the City Manager recommends the waiver of
the competitive bidding requirement with respect to the purchase of Triada Bollards and related
items from Forms and Surfaces, Inc., as being in the best interest of the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and the City
Commission hereby accept the written recommendation of the City Manager(as further set forth
in the City Commission memorandum accompanying this Resolution)and waive, by a 5/7$ vote,
the formal competitive bidding requirement, finding such waiver to be in the City's best interest,
and authorize the purchase of Triada Bollards, poles, replacement parts, and related items from
Forms and Surfaces, Inc., in an amount not to exceed $150,000 annually, for a period of three
(3) years.
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Resolutions- C7 Y
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 12, 2018
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF
THE CITY MANAGER (AS FURTHER SET FORTH IN THE CITY COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION) AND WAIVING, BY 5/7TH
VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDING
SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND AUTHORIZING
THE PURCHASE OF TRIADA BOLLARDS, POLES, AND REPLACEMENT PARTS
FROM FORMS AND SURFACES, INC., IN AN AMOUNT NOT TO EXCEED
$150,000 ANNUALLY, FORAPERIOD OF THREE YEARS.
RECOMMENDATION
Approve the Resolution.
ANALYSIS
Pursuant to RFQ No. 20-00/01, on July 18, 2001, Resolution 2001-24538 approved and authorized
the Mayor and City Clerk to execute the professional services agreement with Coastal Systems
International, Inc., for the architectural engineering and construction management services for the
design, permitting and construction of the North Beach Recreational Corridor (NBRC) and
renovation of the adjoining Allison and Band Shell Parks. The resulting design, permitting and
construction for the North Beach Recreational Corridor implemented the Forms and Surfaces Triada
bollards for the on-grade concrete pedestrian walkway.
On September 6, 2006, the Mayor and City Commission amended Chapter 46 of the Miami Beach
City Code by adding Article 6 thereof entitled "Turtle Nesting Protection Ordinance," and established
regulations for lighting and other activities on properties abutting or affecting the beach, including
east of the Coastal Construction Control Line, for the protection of sea and marine turtles and
endangered species nesting on Miami Beach.
Pursuant to the award of RFQ No. 20-00/01, on January 25, 2007, the City issued Invitation to Bid
(ITB) No. 27-06/07 for the NBRC Phase 1, 2 and 3. On March 14, 2007, the Mayor and City
Commission approved the recommendation that authorized the Administration to enter into
negotiations with the top ranked firm, Horizon Contractors, Inc. The construction of the NBRC
included an on-grade concrete pedestrian walkway encompassing fifteen (15) city blocks, as well as
path lighting designed to meet the Department of Environmental Protection (DEP) marine turtle
testing requirements. Specifically, the design, permitting and construction included Forms and
Surfaces Triada bollards, poles, and fixtures. Since then, several hundred Triada bollards, poles, and
fixtures have not only been installed at the NBRC, but along other areas of the City including beach-
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walks and parks.
The Triada Bollard is a durable exterior light bollard constructed of rustproof cast aluninum and is
ETL listed for wet locations. In addition to having a louvered head, the Triada Bollard can incorporate
180 — 270 degree shields for light direction. Moreover, Forms and Surfaces has customized the
Triada Bollard to include a turtle friendly high-output Amber LED lamp.
Due to the durability of the Triada Bollard and the customizable options which make the bollard a
turtle friendly option that complies with Article 6, Turtle Nesting Protection Ordinance, Chapter 46 of
the Miami Beach City Code, the Administration continues to utilize and further recommends the
continued use of the Triada Bollard, from Forms and Surfaces, Inc.
CONCLUSION
Based on the foregoing, the City Manager recommends that the Mayor and City Commission adopt
this resolution to waive, by a 5/7ths vote, the formal competitive bidding requirements, finding such a
waiver to be in the City's best interest, and authorize the purchase of Triada Bollards, poles, and
replacement parts from Forms and Surfaces, Inc., in an amount not exceed $150,000 annually, for a
period of three (3)years.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FINANCIAL INFORMATION
The annual cost associated with these services is subject to funds availability approved in the annual
budgeting process.
Grant funding will not be utilized.
Legislative Tracking
Public Works
ATTACHMENTS:
Description
❑ Resolutiion Forms and Surfaces
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