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Attachment A ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM Coversheet Page I of 2 Competitive Bid Reports-C2 B MIAMI BEACH COMMISSION MEMORANDUM TO. Honorable Mayor and Members of the City Commission FROM' Jimmy L.Morales,City Manager DATE: July 25,2018 SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO. 2018-125- ZD, FOR CARL FISHER CLUBHOUSE RESTORATIONS. SUBJECT TO FUTURE CAPITAL BUDGET APPROPRIATIONS. RECOMMENDATION The administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Managers recommendation pertaining to the bids received, pursuant to ITB 2018-125-ZD.Carl Fisher Clubhouse restoration. ANALYSIS The Convention Center—Carl Fisher Clubhouse Project encompasses the restoration of the historic Carl Fisher Clubhouse and its adjacent Annex Building. The main goal of the project is to sensibly restore the Carl Fisher Clubhouse and Annex Building, and allow them to serve as an event space for the adjoining Convention Center. Since the Convention Center Project is scheduled to complete adjoining site and landscaping work prior to commencement of the Carl Fisher Clubhouse Restoration Project,the areas adjoining the clubhouse will be completed by this project,and removed from the scope of work of the convention center contractor. The project limits will extend approximately 10 feet west of the westernmost wall of the Carl Fisher building to Washington Avenue on the east.and from the northern edges of the walkway on the north to the northern edges of the walkways on south side.The site work will include fine grading,landscape.irrigation and walkways, as well as the installation of provided site furnishings.while work within the building will include new air conditioning, electrical power, fire alarm, lighting and plumbing systems using historically sensitive methods.Additionally,connection to the provided utilities will be required. On June 10,2016,pursuant to Commission approval and the issuance of RFC)No.2016-147-KB,the City requested proposals from construction management at risk firms to provide preconstruction services and construction phase services via a Guaranteed Maximum Price (GMP) amendment for the restoration of the Convention Center—Carl Fisher Clubhouse Project, On September 14, 2016, the City Commission, via Resolution 2016-29544 awarded a contract to Grace & Naeem Uddin, Inc. for the Pre- construction Services phase of the project. However, when the construction manager submitted the subcontractor bids to the City,the limited sub-contractor response,a GMP proposal which was not prepared in accordance with the Agreement, and a proposed project cost that exceeded the budget, the City did not move forward with construction services under a construction management at risk arrangement with Grace&Naeem Udin. Alterntatively, on October 19.2017,the City issued ITB 2018-032-ZD with a bid opening of November 20,2017, The City received four(4)bids, one(1)of which was deemed non-responsive. The three(3) remaining,responsive bids were determined to be over budget. As a result all bids were rejected on December 29, 2017. Following the rejection of bids received pursuant to ITB 2018- 032-ZD. the design consultants revised the project to incorporate value engineering options and scope was increased to include limited site work due to construction scheduling and sequencing. To achieve the desired scope of work, the Administration prepared ITB 2018-125-ZD. ITB PROCESS ITB 2018-125-ZD. was issued on May 21, 2018, with a bid opening date of July 2, 2018. Three (3) addenda were issued. The Procurement Department issued bid notices to 724 companies utilizing www.publicpurchase.com website and 556 via email notifications. Ninety-five(95)prospective bidders accessed the advertised solicitation.The notices resulted in the receipt of seven (7) responses from:Azulejo, Inc., Critical Path Services, Inc., Franque and Denis Construction, Gecko Group, Inc., Pons Air, Inc., TGSV Enterprise, Inc.,and West Construction, Inc.(See Attachment A). The bid submittal from Pons Air, Inc..failed to include a lump sum grand total(total base bid for section A and B)of the ITB, and, accordingly,its bid was deemed non-responsive and cannot be considered. The ITB stated that the lowest responsive, responsible bidder meeting all terns. conditions, and specifications of the ITB will be recommended for award. In its due diligence, the Procurement Department verified that the lowest responsive bid submitted by Critical Path Construction, Inc. ("Critical Path") met the requirements of the ITB, including the required previous experience, licensure and bid bond. Accordingly, Critical Path has been deemed the lowest responsive and responsible bidder meeting all terms,conditions, and specifications of the ITB. https://miamibeach.novusagenda.com/agendapublic/CoverSheet.aspx?Item)D=8813&Meet... 7/20/2018 Coversheet Page 2 of 2 According to the information provided by the firm, Critical Path has been in business for over 20 years in South Florida. It offers a full range of construction services including general contracting. project management, owner representation, and consulting. Its team is highly motivated and committed to the highest standards to ensure that each project is completed to the highest level with the utmost care,delivering a finished project efficiently,on time and within projected costs. While Critical Path has not previously completed work for the City,its references indicate a positive performance record. CONCLUSION After considering the bids received and the evaluation of staff,pursuant to ITB 2018-125-ZD,I recommend that the Mayor and City Commission of the City of Miami Beach. Florida, approve the award of a contract to Critical Path Services. Inc., the lowest responsive, responsible bidder to the ITB, in the amount of$2,805,581.66,plus$ 168,532.00 for Alternate 1 (Kitchen Equipment), plus 10% owners contingency in the amount of $ 297.411.36, for a total not-to-exceed cost of $ 3,271,525.0Z and further authorize the Mayor and City Clerk to execute a contract. KEY INTENDED OUTCOMES SUPPORTED Build And Maintain Priority Infrastructure With Full Accountability FINANCIAL INFORMATION As part of the award, the City will award the project in addition to alternate 1 of the ITB price form which requires Critical Path Services, Inc.to provide and install the kitchen equipment specified in the ITB. Below is a breakdown of the complete cost for this project. Project Cost: $2,805,581.66 Alternate 1-Kitchen Equipment $168,532.00 10%Owner's Contingency'. $297 411.36 Total: $3,271,525.02 Additional funds have been requested through Capital Budget FY 17/18 Amendment No.7, which is pending approval during this meeting.Grant funding will not be utilized for this project. Amount 1 $1,776,575,02 Account 1 309-0820-069357-00-410-552-00-00-00- 28180 Amount 2 $1,250,000.00 Account 2 Subject to FYI8 3rd RDA Capital Budget Amendment Amount 3 $24495000 Account 3 Subject to FY 19 Capital Budget Lenislative Tracking Capital Improvement Projects/Procurement ATTACHMENTS: Description n Attachment A https://miam ibeach.novusagenda.com/agendapubl is/CovcrSheet.aspx?ItemID=8813&Meet... 7/20/2018 S 81 S eg 0. 2 0 O 0 Q N W s > N 0 W H r U CO i1 I-1-1 .y w C. O ¢ N H W CO CO m u— -7. O 0 v m Z Ci D 0 p U < C - J O Z CO• N N H w LL 7 J C CL Q U i 13 Ta m Ili g Ev_ _